Download - 201201 Taxonomy
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The Tampa information taxonomy is a classification scheme, intended to arrange in a hierarchical
structure, information resources that have been identified, grouped, and named according to establishednatural relationships. The ECM Classification Committee developed the highest level categories list,
a.k.a. Level 1, which is expected to contain all content created or saved by City Departments. The initial
gap assessment is reflected in this draft, as each Department was targeted to one or more of the Level 1
categories and the results of this review are identified as Level 2 of the taxonomy. Level 2 also includespotential FAQ entries, which may or may not reflect direct delivery of City services; many of these
examples were extracted from the TampaGov web site. Level 3+ is also provided to illustrate how the
taxonomy detail can increase at each progressive level. There is no intended restriction on the number of
levels or on the capability to replicate parts of the taxonomy.
Level 1
o Arts & Culture; Attractions: Historyo Community & Neighborhoods; Relocation Resourceso Construction & Developmento Employmento Events; News & Announcements; Television & Media; Weathero Government Administrationo Laws & Ordinances; Official Recordso
Licenses & Permits; Payments; Taxeso Maps & Directionso Parks, Recreation & Athleticso Public Safetyo Transportation & Parkingo Utilities
Level 2
o Arts & Culture; Attractions: HistoryArt Programs
Attractions
Black History
Parks & Recreation Art Studios & Classes
Tampa Bay History Center
Womens History
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o Community & Neighborhoods; Relocation ResourcesClean City
Code Enforcement
Community Affairs
Historic Preservation & Urban Design
Housing & Community Development
Neighborhood & Community Relations
Architectural Review Commission
Barrio Latino Commission
Community Redevelopment AreasRiverwalk
o Construction & DevelopmentCode Enforcement
Construction Services, Permits & Inspections
Contract Administration
Economic & Urban Development
Growth Management & Development Services
Historic Preservation & Urban Design
Land Development & Coordination
Minority Business Development
Real Estate
Architectural & Engineering Contracts
Architectural Review Commission
Barrio Latino Commission
Bids & RFPs
Capital Construction Contracts
Community Redevelopment Areas
o EmploymentJob Openings
o Events; News & Announcements; Television & Media; WeatherCable Communications
Convention Center
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Agendas
American Invitational & Winter Equestrian Festival
Calendars
Fiesta Day (Ybor City)
Florida State Fair
Gasparilla
Guavaween
Independence Day
Latin Fest
MacDill Air Fest
News and NoticesOutback Bowl
Proclamations
Rough Riders St. Patrick's Day Parade
Sant' Yago Knight Parade
o Government AdministrationCity Clerk
City Council
Design & Publications
Fire & Police PensionHuman Resources
Intergovernmental Relations
Internal Audit
Legal
Mail Room
Mayor
Purchasing
Revenue & Finance
Technology & Innovation
Chief of StaffPublic Records Request
o Laws & Ordinances; Official RecordsCity Clerk
Legal
Budget
City Charter
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Municipal Code
Ordinances
Policies
Proclamations
Resolutions
o Licenses & Permits; Payments; TaxesBusiness Tax
Construction Services, Permits & Inspections
Business TaxRenewalsCashiering
Construction Services - Permits
Parking - Monthly Permits
Parking - Tickets
Parking Permits
Police Traffic Accident Reports
Utility ServiceBills
o Maps & DirectionsCapital Improvement Projects
Crime Activity
Fire Rescue Calls for Service
Hurricane Evacuation Zones
Neighborhoods
Parking Downtown
Points of Interest
Police Calls for Service
Stormwater Projects
Street Sweeping Schedule
Traffic Advisories
o Parks, Recreation & AthleticsParks & Recreation
o Public SafetyFire Rescue
Police
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Emergency Information
Emergency Management
Traffic
o Transportation & ParkingPublic Works
Transportation
511 Traveler Information
Hartline
Parking Garages & PermitsPort of Tampa
Tampa International Airport
Union Station
o UtilitiesSolid Waste & Environmental Management
Wastewater
Water
Level 3+Art Programs
Programso Bridgeso Lights On Tampao Photographer Laureateo Public Art in Private DevelopmentChapter 27o Public Art ProgramChapter 4o Riverwalk Portal Programo Special Projectso Win-Win Art Programo Zack Street Promenade of the Arts
Operationso Friends of Tampa Public Arto Grantso Image Libraryo Publications / Educational Resources
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Business Tax Collect Fees for Business Tax Receipts Issue Business Tax Receipts Collect Fees for Rental Certificates (rental property) Collect Fees for Foreclosed Property Registry Issue Receipts for Foreclosed Property Registry
Cable Communications City of Tampa Television Channel Production, Operations & Technical Specifications
o Technical Specificationso Franchise Agreementso Viewership Surveyso Talent Release Formso Coop planso Monthly Programming Scheduleso Press Releases
City of Tampa Television Channel Programmingo Current programmingo Archive Programso Live Streamingo On Demand programmingo You Tube and other social media postings
Office of Cable Communication Contractso Speak Up Tampa Bay Agreemento Tampa Educational Cable Consortium Agreemento Close Captioning Contracto Music Library Contracto Pictron Contract
City Clerk Agendas and Meeting Management and Minutes
o City Councilo Community Redevelopment Agencyo Code Enforcement Boardo Code Enforcement Special Magistrateso Public Nuisance Abatement Boardo Civil Service Board
Archives and Recordso Inactive & Vital Record Storageo Archives of Historical Records and Materialso Records Preservation (Microfilming and Scanning)o Records Disposition
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o Research Center Boards and Committees
o Advertising of positions to be appointed by City Councilo Appointmentso Oaths to committee memberso Management and Tracking of appointments, terms of members for both Mayor and
Council
Enterprise Content Managemento Oversighto Records Management
Official Records Custodian for City of Tampao Agreementso City Cemetery Burialso Deedso Lawso Ordinanceso Resolutions
Public Records Requests Coordination Legal Notices
o Postingo Publishing
City Council Legislative Branch of Government Serves as Community Redevelopment Agency Appoints members to various boards and commissions Council Meetings Commendations Ordinances Resolutions Agreements Budget Review
Clean City Alleyway Maintenance (as appropriate) Annual Tampa Clean City Day Event Chapter 13 (shared use) City Owned Vacant Lot Management Community Service Program Graffiti Removal Interstate, Gateways, Parkways, Medians & Neighborhoods Landscape Design &
Maintenance
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Litter & Illegal Sign Removal & Disposal Major Thoroughfares/Residential Corridors Grounds Maintenance Neighborhood Tree Service Watering and Herbicide Program
Code Enforcement Chapter 5 Hearing Agendas Chapter 13 Hearing Agendas Chapter 27 Agendas Code Enforcement Board Code Enforcement Board Agendas Code Compliance Property Inspections Code Complaint Response Condemned Properties Foreclosure Registry Inspections Issue Civil Citations Issue Criminal Report Affidavits Rental Property Inspections Special Magistrate Agendas Testify in Civil Court Testify in Criminal Court
Community Affairs Investigate complaints of illegal discrimination in
o Employmento Housingo Public Accommodations
Annual Training and Educational Seminars on Fair Housing and Equal EmploymentOpportunity Rights
Enforcement of the City Human Rights Ordinance. Promoting rights of persons with disabilities and coordinating with various mayoral liaison
groups.
Construction Services, Permits & Inspections Permit Intake and Processing
o Pre-application reviewo Sufficiency intake reviewo Plan assignment and processing
Residential Permitso Site Plan Review (Zoning, Transportation, Trees, Stormwater)o Building Plan Review (Building, Mechanical, Plumbing, Electrical)o Site Construction Permit Issuance (Zoning, Transportation, Trees, Stormwater)
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o Building Permit Issuance (Building, Mechanical, Plumbing, Electrical)o Fee Collections
Commercial Permitso Site Plan Review (Zoning, Transportation, Trees, Fire, Stormwater)o Building Plan Review (Building, Mechanical, Plumbing, Fire, Electrical)o Site Construction Permit Issuance (Zoning, Transportation, Fire, Trees, Stormwater)o Building Permit Issuance (Building, Mechanical, Plumbing, Electrical)o Fee Collections
Inspectionso Transportationo Stormwatero Treeso Fireo Building (Building, Mechanical, Plumbing, Electrical)
Complaintso Investigationo Notice of Violationo Affidavit of Violationo Code Enforcement Hearingo Affidavit of Complianceo Fine Collections
Recordso Permit and Plans Documents Researcho Flood Zone Determinationo Contractor License Verification and Updateo Fee Collections
Contract Administration Architectural & Engineering Contract Management Capital Construction Project Contract Management Capital Construction Project Field Engineering & Inspection Capital Construction Project Plan, Specification & Bid Document Preparation Capital Project Coordination Capital Project Design Design & Construction Project Tracking & Reporting Materials Laboratory Services
Convention Center Sales and Marketing
o Produce local and national advertising and marketing campaignso Solicit new local events through local marketing and advertising efforts
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o Solicit new national conventions, trade shows, conferences, and related events throughcooperative marketing efforts with Tampa Bay & Co as well as the rest of the TampaHospitality Community
o Negotiate rental and other concession agreementso Produce proposalso Produce contractso Facilitate post con meetings and / or post event surveys
Fiscalo Coordinate and manage the purchase process for all other TCC departmentso Process contractso Produce invoiceso Process settlementso Process accounts payableo Process Accounts Receivable
Convention Serviceso Produce Record of Conversation (ROC)o Coordinate all logistical requirements related to booked eventso Produce Event Documento Complete Event Checklisto Complete Exhibitor Listso Complete NSF (Net Square Footage) Calculationso Facilitate Pre-Con meetingso Produce Event Settlement Cover Sheets
Operations\Exhibitor Serviceso Process exhibitor orderso Process credit card paymentso Produce Event Settlement Cover Sheetso Set up and tear down all event-related activitieso Clean and maintain all areas of facility
Guest Serviceso Create DAAG (Day at a Glance) documento Train and manage Guest Services contract and staffo Manage the TCC Information Desk and Front Drive Ambassador program
Design & Publications Graphics, Print & Collateral Material Design & Production
Economic & Urban Development Administration Brownfields Central Park Channel District
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Downtown Drew Park East Tampa Enterprise Zone Facade Grant Foreign Trade Zone Sister Cities Tampa Heights Riverfront Tampa Hillsborough EDC West Tampa Ybor CRAs
Fire & Police Pension 13th Check Processing Active & Retired Firefighter & Police Officer Medical & Pension Records Maintenance Advisory Contracts (Actuary, Auditor, Investment Manager, Performance Managers) Actuarial Valuation Annual Report to the State Benefit Payment Processing Board Agenda Development
o Board Meeting Minutes Board and Staff Training Board of Trustees
o Board Meetings Agendas Board Packages Minutes
o Continuing Professional Educationo Policies & Procedureso Trustee Elections
Board Policy Development and Administration Buy Back Processing Cost of Living Adjustment (COLA) Processing Deferred Retirement Option Program DROP Administration External Audit Financial Statements Health Insurance Enrollment & Maintenance Medical Disability Pension Application Processing Medical Disability Re-Evaluation Processing New Hire Application for Admission to the Pension Fund Processing Pre-Retirement and Financial Planning Workshops Public Records Requests
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Refund of Pension Contributions Processing Retirement Application Processing Trust Account Maintenance
o Employee/Employer ContributionsFire Rescue
Aircraft Rescue Alarm Statistics Building Code Reviews Emergency Medical Services False Alarm Billing & Collection Fire & Life Safety Codes Enforcement Fire Cause Investigations Fire Grant Application & Administration Fire Marshall Fees Fire Permits
o Assembly Permitso Exhibits Permitso Hazardous Installations Permitso Temporary Tents Permits
Fire Prevention, Protection & Suppression Services Fire Safety Strategies Evaluation Fire Station Tours Fire, Healthcare & Life Safety Community Education Hazardous Materials Response Marine Firefighting Medical Emergencies Neighborhood & Community Risk Analysis Night Club & Restaurant Safety PHI Privacy Requirements Surviving and Preventing Fires Swimming Safety
Growth Management & Development Services Acquisition, Disposition, Leasing & Research Services for City Departments Central Business District & Ybor City Design Standards Codes, Policies & Programs Administration to Ensure Safe Housing & Commercial
Structures
Development Review Process Optimization Growth Management, Housing & Development Standards Supervision & Maintenance Neighborhood Stabilization Program Acquisition Generator
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Historic Preservation & Urban Design Architectural Review Commission
o Certificate of Appropriateness New Construction and Rehabilitation Historic Ad Valorem Tax Exemption Program Relocations Variances (Chapters 27, 20.5 and 13) Recommendations to City Council Demolitions
o Historic Preservation Code Compliance Barrio Latino Commission
o Certificate of Appropriateness New Construction and Rehabilitation Historic Ad Valorem Tax Exemption Program Relocations Variances (Chapters 27, 20.5 and 13) Recommendations to City Council Demolitions
o Historic Preservation Code Compliance Historic Preservation Commission
o Local District Designationo Local Landmark Designation
Interstate Historic Trust Fund Programo Trust Fund Loano Trust Fund Granto Trust Fund Matching Grant
Urban Design Reviewo Central Business Districto Overlay Districts - Commercial
Housing & Community Development Affordable Housing
o Rehabilitationo New Construction
Community Development Block Grants Faade Grant Administration Foreclosure Prevention Assistance Home-owner Occupied Assistance Grant Administration
Human Resources Employee Relations
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o Benefits Health Insurance Dental Insurance Life & AD&D Insurance Deferred Comp Leave Plan Long Term Disability Sick Bank Bonus Hours
o Compensation Pay rate change Merits Negotiated Increase General Increase Special Pay Bank Time
o Personnel Actions Promotions Demotions Transfers Layoffs Leave of Absence Others
o Payroll Deduction Taxes Garnishments Pension Direct Deposit Other
o Open Enrollment Calendar Years
o Pre-employment background check/physicals Employee Records Management Personnel Records Completed Medical File
o Ethicso Disciplineso Grievanceso Civil Service Appealso Unemployment Compensation Claimso EEOC Claimso Service Award Pins, certificates, ceremony
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o Drug TestingRandom CDL, Reasonable Suspicion, Random Fire, and other drugtesting
o Union Contract Negotiations & Agreement Implementationo Benefit & personnel policy research, drafting and implementation
Employment Serviceso Recruitment - search strategies and outcomeso Job Posting Managemento Entry Level and Promotional Testing Resultso Application Managementprocessing employment applicationso Reviewing and grading job applicationso Certification List Managemento Correspondence
Risk Management and Central Serviceso Administer Self-Insurance Programs;
Workers Compensation Auto Liability Health Plan Wellness Centers
o Contract & Leases Reviewo Property and Casualty Insuranceo Safety and Loss Preventiono Safety and Wellness Trainingo Benefits procurement
Health Insurance Wellness Centers Dental Insurance Life &AD&D Insurance Long Term Disability
o Administer Benefits open enrollmento Mailroom Services
Training and Management Developmento Tuition Reimbursement Disbursement Program
Application Management ACE Accreditation Payroll Authorization Form
o Online Training Registration Management Class roster Attendance Course Content
o Curriculum Design Course Handouts Resources
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o Course DeliveryIntergovernmental Relations
State Legislative Sessiono 2012
General CorrespondenceExternal
Internal City of Tampa Proposals
Varies Year to Year
Issues of InterestVaries Year to Year Federal Legislative Session
o 2012 General Correspondence
External
Internal City of Tampa Proposals
Varies Year to Year Issues of Interest
Varies Year to Year
Financial Documentso 2012
Budget Contracts Financial Transactions Guidance
Constituent Serviceso 2012
Grantso 2012
Correspondence & Newsletterso 2012 External
Congressional Offices
Florida Association of Intergovernmental Relations
Florida League of Cities
National League of Cities
State Offices
U. S. Conference of Mayors
Other
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Internal Website Miscellaneous
Internal Audit Annual Audit Agenda & Individual Audit Objectives Development Auditor Training Audits City Processes based on Independent Review, Testing & Evaluation of Financial &
Operational Controls Cost Saving Opportunity Identification Post Audit Reviews Serving on Committees in an advisory capacity Training on Internal Controls and other items for City employees
Land Development Coordination Annexation Comprehensive Planning
Capital Improvement Element Capital Improvements ProjectsConcurrency Management
Grant Writing and Administration
Tampa Comprehensive Plan Intergovernmental Coordination Plan Amendments
Text
Future Land Use Map
Plan Amendments Text Future Land Use Map
Community PlanningVision Plan
Demographic Statistics Development of Regional ImpactNotice of Proposed Change
Annual Report Newsletter
Tampa CARES Right-of-way
Acquisition
Encroachment
Release of Easement
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Right-of-way Vacation
Records Maintenance
Mapping
Legal Description Review Subdivision
Preliminary Plat
Construction Drawings
Final Plat
Plat Vacating
Plat Recordation
Warranty Bonds Variance Review Board
Tree and Landscape
Sign
Zoning
Review of Decision Zoning
Amendments Text RezoningOverlay Districts ResidentialSpecial Uses Special Use (1) Permits Special Use (2) Permits Alcoholic Beverage Sign-offDesign Exceptions
Zoning certifications
Advisory Opinions
Formal Decisions
Code Enforcement
Legal City Of Tampa Legal Advice, Assistance & Opinions City Of Tampa Legal Representation
Mail Room Incoming Mail Management Outgoing Mail Management
Mayor
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Boards and Committees Budget
o Annual Budgeto Budget resolutions, Adjustments, Briefings & Summarieso Community Development Block Grant Programo Expenditure Controlso Revenue & Expenditure Projections
Ceremonial and Community Events Executive Oversight of City Departments Ordinances Public Matters & Community Concerns Resolutions
Minority Business Development Contract Policies Vendor Compliance Administration Diversity Management Initiative DMI Management Equal Business Opportunity Ordinance Compliance Policy & Procedure Development Identify & Register Small, Local, Women & Minority Owned Businesses Small Local Business Enterprise & Women Minority Business Enterprise Program
Management
Neighborhood & Community Relations 40th Street Communications Community Development Block Grant (CDBG) Community Outreach Community Relations Customer Service Center for questions and concerns Databases East Tampa Community Revitalization Partnership Faith Based Initiatives Helpful Phone Numbers Mayor's African American Advisory Council Neighborhood Association Incorporation Paperwork Neighborhood Associations Neighborhood Boundaries Neighborhood Driving Tours Neighborhood Grants Neighborhood Guidelines Neighborhood Handbook Neighborhood Leadership University Neighborhood Maps
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Neighborhood of Promise Neighborhood Postcards Neighborhood Presidents Neighborhood Priorities Neighborhood Registry Neighborhood Relations Neighborhood Tours Paint Your Heart Out Pictures Resource Center Special Events THAN, Tampa Homeowner's, an Association of Neighborhoods Various Boards & Committees
Parks & Recreation Parks
o Aquatic Facilitieso Art Studioso Beacheso Boat Rampso Cemeterieso Community Centerso Courtso Dog Parkso Fieldso Fishing Pierso Fitness and Wellnesso Greenways and Trailso Major Parkso Marinaso Mini Parkso Neighborhood Parkso Riverwalk
o Design and Construction Brorein Street Segment CapTrust Land (6A) CapTrust Water (6B) Convention Center Docks Harbour Island Connector Kennedy Blvd Plaza Portal
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o Events BB&T Groundbreaking Burger Battle Duck Derby Event analysis Master plan Kickoff Mayor's tours PlanningGeneral Photo Contest Platt Street Ceremony Riverfest Riverwalk Master Plan Unveiling South Plaza Dedication
o Friends of the Riverwalk Correspondence Documents Event planning -general Executive Director Executive Steering Committee Finances Membership Program Operation and Maintenance Riverwalk Exchange
o Funding Audits Capital Campaign Cost Planning Donation Tracking Grants Invoices Projects Recognition
o Marketing and Media Articles Brochures Graphics Lobby info Logos Newsletters Riverwalk Project Info Videos Website City
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o Office Budget Contacts Contracts Correspondence & Documents Mayor and CS Info Miscellaneous Templates
o Planning Activation Aerials Bridge Lighting Community Input Education EETF Ferry History Map Graphics Museums Other Cities Parks Partnerships Permitting General Plans Pictures Presentations Progress Tracking Regulatory Riverwalk Working Group Security Shade Signage Street Vacations Tours Vending Water Taxi shuttles
o Segments Beneficial Bridge Brorein Street Segment Brownstone (6A) CapTrust Cass Street & CSX Convention Center
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Cotanchobee Curtis Hixon Waterfront Park Heights History Center MacDill Park Marriott Kennedy Boulevard Plaza Kennedy Bridge Platt Street Rivergate Sheraton Straz Center USF Park Water Works Park 19-22
o Other Projectso Skate Parkso Shelterso Tennis Facilitieso Urban Relief Parks
Programso After school and Camp
After school C.A.M.P. G2G Scene No School Day Camps Specialty Camps Summer Camp TLC Camp
o Aquatics Aquatics Training Lap Swim Misc Aquatics Open Swim Swim Lesson Swim Team Water Aerobics
o Athletics Baseball Basketball Cheerleading Flag Football
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Football Horseshoes Misc Athletics Shuffleboard Soccer Softball Step Teeball Tennis Volleyball
o Creative Arts Springhill
o Dance Ballet Ballroom Baton Ethnic Hip Hop Jazz Line Pre-competitive Show Group Tap Zumba
o Education and Leisure Academic Community Events (different than Special Events) Computer Cooking CPR/Safety Life Skills Misc Education & Leisure Open Gym Open Skate Social Table Games
o Fine Arts Arts & Crafts Ceramics Drawing Fiber Arts Jewelry Metalsmithing
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Misc Fine Arts Multi-Media Music Open Studio Painting Paper Arts Pottery Woodworking Writing
o Fitness and Wellness Aerobics Bars & Bands Chair Circuit Lap Swim Martial Arts Misc Fitness & Wellness Open Fitness Room Open Gym Pilates Tone Walking Weights Yoga Zumba
o Grantso Gymnastics
Developmental Gymnastics Developmental Preschool Kindergym & Gym Kids Preschool Gym Tumbling
o Leagues Basketball Flag Football Kickball Soccer Softball Volleyball
o Online Registrationo Program Standards
Athletics
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Aquatics Creative/Fine Arts Maintenance Senior/Adult Special Populations Youth/OST
Serviceso Cemetery Operations
Burial Records Burial Fees Policies, Procedures, Rules & Regulations
o Facilities Maintenanceo Facility Reservations
Ragan Seminole Gardens
o Partner Organizations Little Leagues
o Mayors Youth Corpso Leadership Councilo Natural Resources
Community Tree Program Grand Tree Permitting Rezoning Petitions
o Office of Special Events Permitted Special Events Shelter Reservations
o Online Registrationo Planning & Design
Capital Projects Department Plans (Master, Strategic, etc.) Grants Greenways and Trails
o Securityo Urban Forestry
Tree Emergencieso Volunteer Opportunities
Police Alert Tampa Amber Alerts Auto Theft Prevention Calls for Service
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Child Abuse Citizens Police Academy Commercial Security Community Relations Community Workshops Crime Prevention & Partnerships Crime Statistics Drug & Alcohol Awareness Extra Duty Service Explorers Evidence Handling False Alarm Billing & Collection Fingerprinting Fraud Prevention Grant Applications Home Security Hurricane Awareness Neighborhood Watch Operation Identification Patrol Districts Personal Protection Police Athletic League Police Explorers Police Operations Police Patrol Districts Police Publications Project Lifesaver Property Crime Prevention Reserve Officer Force Road Rage Sexual Offenders and Predators Shoplifting Prevention Special Operations Trespass Affidavit Program Truancy Center Verbal Defense Workplace Violence
Public Affairs Communication & Public Relations Program Strategy Development & Implementation Media Relations, Video Productions, Announcements, Ceremonies & Special Projects
Assistance
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Print Publications & Collateral Marketing Materials Development & DistributionPublic Works
Facilities Managemento Building Maintenance & Repair Serviceso Energy Saving Measures Implementation
Fleet Maintenanceo Central Motor Pool Oversighto City Vehicle Disposalo Fleet Acquisitiono Fuelingo Vehicle & Equipment Repair Services
Parkingo Develop and Establish Parking Policieso Event Parking Planning and Operationso On-Street Parking Enforcement and Collectionso Parking Citation Adjudication and Collectionso Parking Permit Administration and Saleso Parking Safety and Securityo Residential Parking Permit Administration and Enforcemento Visitor and Daily Parking Operations
Right of Wayo Asset Maintenance Focusing on Drainage Infrastructure, Potholes, Utility Cutout
Restoration, Traffic Signs & Road Markings
o Pavement Markings Replacemento Permitso Street pavingo Traffic Sign Replacemento Traffic Signal Calls, Bridge Openings & Pot Hole Repair Requestso Traffic Signal Preventive Maintenance
Stormwatero Environmental Coordination and Permittingo Grants Managemento Stormwater Designo Stormwater Planningo Stormwater utility fee coordination and implementationo Technical drafting and Munsys upgradeo Utility permitting and review
Transportation Operationso Emergency Management Supporto Promote Mass Transit, Roadway, Bicycle & Pedestrian Land Useo Promote Safe Reliable Travel
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o Road Maintenanceo Sidewalk Maintenanceo Signs & Signals Maintenanceo Special Events Supporto Transportation Planningo Transportation Technology Management
Purchasing Goods & Services Acquisition Procurement Assistance & Specifications Development Procurement Monitoring Surplus & Obsolete Tangible Property Sale & Disposal
Real Estate Real Property Acquisition Real Property Leasing Real Property Management Real Property Selling
Revenue & Finance Accounting
o Accounts Payableo Accounts Receivableo Banking Contractso Bonds
Negotiations Agreements, Terms, Refinancing
o Central Cashieringo Financial Reportso General Ledgero Grant Administration, Monitoring, & Reportingo Interdepartmental Billing & Reimbursementso Investmentso Outside Agencieso Payroll
Payroll Taxes Garnishments
o Pension Funds (General Employees) Advisory Contracts (Actuary, Investment Managers, Performance Contracts,
Financial Statements) Benefit Calculations Board Meeting Agenda Development
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Board Meeting Minutes Disability Medical Records Processing
o Pension Office (General Employees) Benefit Payment Processing Board Policy Implementation General Employees Pension Records Maintenance General Employees Retirement Fund Administration Health & Life Insurance Enrollment & Maintenance
o Property Controlo TFR Emergency Responder Billing & Collectiono TPD Extra Duty Billing & Collection
Budgeto Annual Budget & Ad Valorem Tax Rate Determinationo Budget Resolutions, Adjustments, Briefings & Summarieso Community Development Block Grant Programo Expenditure Controlso Expenditure Projectionso Revenue Projections
Cashieringo Accepting Service & Utility Payments
Banking & Debt Managemento Banking Contracts, credit card contracts, & lockbox operationso Bonds
Department 200 Administration Financial Management, Accountability & Transparency Financial Planning Financial Statement Development Fiscal Strategies Implementation Franchise Fees Grants Management & Reporting (Citywide) Investments Non-Profit Ethics Ordinance Administration Pension Administration Receivables Accounting Unclaimed Property Administration Tax Administration
o Communication Services Taxo Sales Public Collections & Remittanceo Municipal Public Service Tax
Solid Waste & Environmental Program Management Commercial Bulk Account & Billing Discrepancy Audits
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Environmental Services Equipment Replacement Program Land Filling Operations Rate Structure Analysis & Development Recycling Operations Recycling Program Effectiveness Analysis Solid Waste Collection
o Commercial Carts, Dumpsters, Compactors, & Roll Off Containers Collectiono Environmental Impact Programs, Projects, Eventso Proper Waste Disposal Educationo Recycling Collectiono Residential Curbside Refuse Collection
Solid Waste Disposal Waste Reduction System Operations Waste to Energy Production Operations
Technology & Innovation Business Applications Development, Implementation & Management Emergency Management Support for Citywide Business Continuity Planning & Execution Enterprise Applications Integration Enterprise Change Management & Business Process Improvement Geographic Information Systems Information Assurance Program
o Security Administrationo Operational Security
Technical & Information Assets Security Protection Technical Infrastructure Services
o Client Hardwareo Electronicso Host System Servers & Storageo Telecommunications & Networks
Technology Planning Technology Services to City Departments
Transportation Administration
o Customer Service Managemento Comprehensive Planning Initiativeso Agency and Policy Development
Transportation Planningo Transportation Designo Project Development and Management
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o Mass Transit Initiativeso Multi-Modal Mobility Long Range Planningo Survey and Records Management
Traffic Engineeringo Traffic Management Center and Traffic Signal Designo Right of Way Utility / Conveyance Permittingo Maintenance of Traffic Development and Approvalo Traffic Studieso Traffic Safetyo Drafting and Plans Library Management
Wastewater
Engineeringo Design
Design ProjectsPlans
o CAD fileso As-built Drawingso 30/60/90 Drawingso Final Signed and Sealed Drawings
Specificationso Workmanship and Material Sectionso Specific Provisionso Bid Response Sheets/Proposalso Standardization Forms
Permitting
o FDEPApplication and Completion Formso ROW permitCity and Hillsborough Countyo FDOT Utility Permitso CSX Permito Port Authorityo USCGo Corp of Engineers
Miscellaneous
o Start-up Sheeto Project Task Worksheeto Pictureso Calculations
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o Correspondencee-mails, review comments, letters, RFI(s),change orders, etc.
o Annual Contract Work OrdersSurvey Files
o Requestso Data Files
Engineering Reports and ToolsCritical Project Status Spreadsheets
o Project Distributiono Annual Contractso Survey
Electrical Consumption Reports
o Pumping Stationso Treatment Planto Cogeneration Facility
Pump Selections (not associated with design projects)
RDMS
SCADA
GraniteMapinfo
ArcGIS
Miscellaneous Software and Spreadsheets
o Pipeflo softwareo Wind load softwareo Restraint Joint softwareo Miscellaneous Calculation Spreadsheets - Concrete Design, Flow
Calculation, etc.
Miscellaneous Engineering Reports
Review of Purchasing Contracts
Technical Standard Updates
Project Bid Tabsused for generating project estimates
ConsultantsCCNA/RFQ and Pick 3
Qualifications
Proposals and Work Orders
Reports
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Invoices
TemplatesPTW
Startup
Permits
o FDEPo Right-of-Way (Hills. Co. and City)o CSXo FDOT
Specificationso Workmanship and Materialso Technical Specifications
Transmittal Forms
Submittal Review Forms
Work Order Forms
Pump Station Analysis
AutoCAD
Civil 3D
GISo MapInfoo ArcInfo
PipeFLO
Utility Review & CoordinationCorrespondance Templates
FDOT
Hillsborough County
City of Tampa
General Utility Review
ROW permit review
Utility Information Request
o Planning (See Planning Section Documents.docx) Capital Improvement planning
Fiscal budget information
Capital improvement plans
Wastewater Facility Assessments and Supporting Information
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o Facility Analysis Results and Datao Manhole Inspection Resultso Force main Testing Resultso Assessment Studies
Wastewater Permitting InformationService Requests
Availability of Service
City Code and Technical Standards
Miscellaneous Service Account Information
Land Development CoordinationRezoning Information
Right of Way Vacating Information
Release of Easement Information
Comprehensive Plan Information
Real Estate Issues
Regulatory Compliance Wastewater Collection
o Admin
SOPs Overflow Reports Regulatory Agencies Evaluations HR Skill Matrix Collections Performance Tests Certification Training Message Center Claims Financial Reporting Customer Service Orientation
o Utility Support Utility Locate Tickets Sewer Service Tickets Grease Hauler Certifications Meter Inspections & Installations
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Fleet Maintenance Records Mechanic Service Tickets Fixed Assets
o Maintenance Teams Daily Activity Sheets Equipment And Material Check Sheets Blowbacks Work Order Service Tickets MOT and Right of Way Permits Sunshine One Call Tickets Manhole Inspections Run Sheets Lateral Locate Plugs
o Engineering Support Daily Activity Sheets Surveys Installs As-Builts Valve Locate 30 Day Plans Work Package Performance Metrics Tap Locations
Advanced Wastewater Treatment Planto Administration
Permits Contracts Policies
o Safety Courses SOPs
o Laboratory Monthly Reports Annual Reports
o Industrial Waste Site Visits
o Pump Stations
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Station Information SOPs
o Plant Maintenance
SOPs Operations
SOPs
Water Citywide Water Conservation Awareness Program
Customer Support Call Center Engineeringo Planningo Design, Drafting, and Records
Meter Installation Meter Maintenance Meter Reading Utility Accounting & Billing Utility Distribution & Consumer Services
o Consumer Inquiries, Utility Account Services & System Maintenance Requestso Delinquent Utility Bill Collectiono Rate Structure Analysis Developmento Water Distribution System Managemento Water, Wastewater & Solid Waste Services Monthly Utility Billing
Water Delivery Water System and Services Maintenance and Repair Water Treatment