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Web Based CSIP Application and the Concept of Benchmarking
Scott Trimble Workshop on Instruction and Assessment – 2008
Dena DossettTamara Lewis
Jefferson County Public Schools
Shaping the Future
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Agenda Planning Overview
SMART Goals
Benchmarking
Web-Based Application
Lessons Learned, Next Steps
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Planning PhilosophyPlanning can be:
A Globe
An Atlas
A Roadmap A To-Do List for the School
Plan as Globe
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Research Summary
Why aren’t plans effective as a change agent for school improvement?
Not driven by school leadership
Not embraced by school faculty
Not fully implemented
Lack of regular monitoring process
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Research Summary
When does it work? When are plans effective?- Faculty had greater input in the writing
- Plan discussed in weekly team meetings
- Linked to teacher growth plans
- Academic goal setting based on data at the school and classroom levels
Source: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson , 2003
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Purpose for CSIP Changes Change the content and format of the
CSIP in order to make the plan:
Simple Useful
Make it a “working” document from which schools can measure progress towards goals through benchmarks
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Developing SMART Goals and Identifying Benchmarks
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S.M.A.R.T. Goals
Find a Partner Write down what you think SMART stands for:
S =
M =
A =
R =
T=
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SMART Goals Specific and Strategic
Think through the entire goal – who, what, where, when, which, why
Measurable Concrete criteria for measuring progress
Attainable Focus on priorities
Results-oriented Set realistic goals based on trends
Timebound Set specific timelines for attaining goal
Reference: Conzemius, A., O’Neill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA
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SMART Goals Goals should specify improvement targets by defining
the performance level (“end-result”) you would like to accomplish.
You should have in mind the specific tools or measures that you will use to monitor progress on each goal
SMART Goal: By when, who will do what as measured by what
SMART Goal Example: By June 2007, student attendance will increase to 94.7 as
reported in JCPS pupil monthly attendance report
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Goal Suggestions Schools should include both main goals and
subgroup goals
Main goals are centered around CATS goals and encompass strategies that apply to all students
Subgroup goals for subpopulations include strategies that target the specific subpopulation
Schools can use the goal calculator built into the web application to enter previous KCCT academic data and goals for the next school year will be automatically generated
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SMART Goals - Main
By May 2009 our school's Reading Index will increase to 72.00 as measured on the Kentucky Core Content Test.
By May 2009, the percentage of students scoring proficient or distinguished will increase to 78.00 as measured on the Kentucky Core Content Test.
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SMART Goals - Subgroup
By May 2010, the percentage of Free/Reduced Lunch students scoring proficient or distinguished in Reading will increase to 67 as measured on the Kentucky Core Content Test.
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Sample School CATS Scores
Reading 2008 Index 75.0 Proficient/Distinguished 50% Novice 20% FRL Novice 40% FRL Proficient 35%
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Activity 1: Develop SMART goal
1. Review the Data from Sample School
2. Identify the target group (Who)
3. Identify the performance level you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 3; add to 2008 score) (What)
4. Identify timelines for measuring progress and attaining the target (When)
5. Write goal as a SMART goal
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Things to Keep in Mind: Do’s and Don’ts for SMART Goals
Establishing Goals Do begin by reviewing current data trends
before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and
have a date and a measure associated with them Do think through the number stated in the goal.
Is it a realistic number? Does it follow the trend data?
Is your goal a SMART goal?
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Benchmarking involves:
Frequent assessment of student performance
Assessments for Learning
Monitoring progress toward meeting goals
Coinciding with the “implementation and impact” check
Using results to improve instruction
Benchmarking
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Summative Assessments Used to measure goals Assessments of Learning
How much a student has learned at the end of course, semester, or unit
Examples:CATS ACT SAT Final ExamsUnit Exams Projects
Assessment Overview
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Benchmarking
Formative Assessments Used to measure progress toward goal Assessments for Learning
Helps teachers adjust instruction
Examples:Quiz Homework ObservationsChecklists Student WorkMini-CATS like tests Multiple Choice ChecksLearning Checks
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Goal – Benchmark MappingGoal Focus Possible Benchmarks
Content Index (i.e. Reading, Math)
Classroom Assessment System (CAS)School developed scrimmage tests
% Novice or % Proficient/Dist.
Classroom Assessment System (CAS)Predictive Assessment Series (PAS)
% Proficient/Dist. for Subgroups
Classroom Assessment System (CAS)Predictive Assessment Series (PAS)
Attendance Monthly pupil attendance report
Parent Involvement Parent-teacher conferencesPTA membership Parent visits (school sign-in sheets)
Suspensions Monthly suspension report
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Benchmarking Activity
Form a small group of 3 or 4 or 5 Round Robin and share with the
group the Benchmarking assessments you use in your school/district.
What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)
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CSIP Web Application
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Web-Based Application
Change the content and format of the CSIP in order to make the plan: Simple Useful
Make it a “working” document from which schools can measure progress towards goals through benchmarks-make it a To-Do List
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Provides built-in planning tools
Measures progress towards goals
Connects plan development & implementation
Offers greater flexibility in adjusting plan
Provides means for custom-based reports
Advantages to New CSIP Model
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Log In Screen
Log In Screen allows users to enter into their school’s CSIP application
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Maintain The District has admin access to Reporting Tools. Reporting Tools may be found on the
Maintenance Page. There is a description of each report.
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Import Features The 2009/10 plan allows users to import data from your
2008/09 school plan. Users can import by action component.
Users must import before beginning a new action component.
After importing 08/09 data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies.
The executive summary can also be imported from your 2008/09 plan.
It will not import cost/funding source information for strategies.
NEW: The “other” action components can now be imported.
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Approval Page
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Priority Need and Measurable Goal
The IPA now has the Goal Calculator Built –In.
Choose the Calculator you want to use by clicking on the link.
Note: For schools who have reached 100 there is an excel version of the goal calculator that sets the goal at 140 in the “Planning Tools” link.
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Subgroup Calculators (NCLB/SB168)
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Benchmark The Benchmark screen is
where the user enters information on how the school will measure progress towards its goal.
The benchmark should represent a proxy measure or indicator of the goal
Schools should enter at least 2 dates for when they will measure progress
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Print a Report (Entire CSIP)• To print the entire CSIP, click on “Print Report” from the Main
Menu and your plan will print as a PDF file
Sample School Plan – Main Goal
Sample School Plan – Subgroup Goal
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Subgroup Goal & Benchmark
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Web-based Application Highlights Common, easy to use format for multiple
users.
Allows for easy and continual updating CSIP can become a “To-Do List” for School I & I built in for continual monitoring/reporting
Benchmarking becomes expectation
• Can create unique sorts or queries• Printouts by funding, responsible person
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Planning Tools
Causes & Contributing Factors Worksheet
Goal Generator
Benchmark Map
Plan Review Rubric
State and Federal Planning Requirements
Training Manual and FAQs
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Comprehensive School Planning Tools: CSIP Fact Sheet CSIP Web Application Training Powerpoint Presentation CSIP Web Application/Improvement Planning V3.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS)
Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional)
CSIP Review Rubric - JCPS Elementary SchoolsCSIP Review Rubric - JCPS Middle Schools
CSIP Review Rubric - JCPS High SchoolsCSIP/SISI Connections Matrix (KDE)
Frequently Asked Questions Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB)
http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html
Web-based Application Tools
Planning Tools – Goal Generator
NEW: Users can set goal to 100 or 140.
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Lessons Learned
Benchmarks are important
Quality strategies are even more important
Implementation is critical
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How we use benchmarks…
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Next Steps
Additional training on benchmarks
Plan as “To-do list”
Teacher level plans
Implementation rubric
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Tips for Improving Implementation
Plan as “to do list” Chunk plan into meaningful time periods Review implementation and adjust on regular basis
Teacher/team Level Plans Teacher develops goals/strategies for class Team meetings to identify common
goals/strategies Common goals/strategies incorporated into school
plan Team meetings around implementation issues
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Stakeholders contribute to all stages of planning process
SMART Goals are based on data analysis
Frequent assessment of student performance
Limited number of strategies
Strategies that are individualized
Frequent monitoring of implementation
Results are used to improve instruction
Keys for ensuring plan impacts school improvement:
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Opportunities to Use Application
Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIP
If you are interested in using the CSIP web program, please feel free to contact Dena Dossett phone (502) 485-6254 e-mail [email protected]
JCPS web site http://www.jefferson.k12.ky.us/Departments/
Planning/SchoolPlanningSite/SchoolPlanning.html