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ISD2 Replacement Project (ISD2R)
PCC Update 09/22/10
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ISD2R Agenda
Objective Status Update Funding and Budgets Going Forward
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Objective
Replace the Income Support Division (ISD), Integration Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance.
Meet Requirements of Health Care Reform Act of 2010
Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)
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Update Planning Phase Approval Request
Requesting $ 864,286 for the PMO and IV&V PMO Contracts. Requesting $ 146,807 for the PMO and IV&V PMO Contracts. HSD will use up to $100,000.00 of the CHIPRA to support
maintenance and operations changes to Phase One of Yes-NM, Am I Eligible application. CHIPRA is a grant to help offset the cost of Medicaid enrollment costs Am I Eligible is the web application that allows potential clients to determine
what Medicaid services they are eligible for. Note: Pending approval in the 2010 P-APDU
The use of $50,000.00 from the HSD-ITD base budget for the Procurement Specialist contract.
Planning Phase is scheduled to finish around 10/01/2011
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Update Activities
PMO RFP – At BAFO Procurement Specialist - started 9/7/10
Integrator RFP Funding & Budgets
ISD2R Purchasing Request Form– To allow for the correcting funding stream to be selected at the onset of the purchasing process.
Reconciliation of the expenses between LFC and ITD-HSD for ISD2R continues.
Planning-Advanced Planning Document Submitted to our federal partners for review
FNS approved the plan. CMS requested some clarifying information be added.
PMO IV&V – SOW and Deliverables draft has started.
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Update July 2010 PCC Questions
RFP options for the most appropriate place for adding HCR. Integrated approach to schedule and budget for:
Health Care Reform (HCR) / Health Insurance Exchange (HIE) ISD2 Replacement System (ISD2R) Medicare and Medicaid Eligibility System (MMIS)
Show milestones for HCR Schedule showing modular priorities for implementing ISD2R
Different Programs or Sections of Programs What do we get if we start running out of money?
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Update RFP options for the most appropriate place for adding
HCR. Presented to Secretary Falls on 8/6/2010
Option 1: ISD2R system with Medicaid done first Selected Will not risk MMIS deliverables of 5010, ICD10 and takeover of the system. Will not create another system for HSD to maintain and fund for business and technical
staff. Option 2: Include Medicaid in the MMIS RFP
Not selected MMIS is to continue towards their targeted deliveries. The process is not to be interrupted
to include HCR / HCE. Option 3: Standalone Medicaid eligibility system
Not selected Adding another system into the current systems to support in not advantageous. There is additional cost to house the system; fund maintenance and operations activities;
fund upgrades; and train business staff to use the system. Due to the budget restrictions there is no funding for additional staff to support a new
system in the field. The staff will have to enter information into the existing system as well as the new system.
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Update Integrated Approach to Schedule and Budget.
Information has been gathered into a spreadsheet that shows the estimated budget for HCR/HIE, ISD2R, and MMIS.
SFY11 Sample ISD2R Health Care Reform MMIS
SFY11- SFY14 Milestone 55,978,219 Milestone 6,729,860 Milestone 77,525,751 total for month
SFY11-Q1 7/1/2010 0 19,487 0 0 0 1,778,378 1,797,865 8/1/2010 0 0 0 0 0 1,778,378 1,778,378 9/1/2010 0 0 0 0 0 1,778,378 1,778,378
SFY11-Q2 10/1/2010 PMO Award
P-APDU Approved0 PM/BA 16,667 0 1,778,378 1,795,045
11/1/2010 0 77,857 0 16,667 0 1,778,378 1,872,902 12/1/2010 PMO Contract
PMO IV&V Contract87,857 0 16,667 0 1,778,378 1,882,902
SFY11-Q3 1/1/2011Administrative
ChangeLegislative Session
87,857 0 16,667 0 1,778,378 1,882,902
2/1/2011 Integrator RFP ReleaseLegislative Session
111,427 0 16,667 Contract Start 3,485,620 3,613,714
3/1/2011 0 87,857 0 16,667 0 3,445,045 3,549,569
SFY11-Q4 4/1/2011 0 87,857 0 16,667 0 3,445,045 3,549,569 5/1/2011 0 91,607 0 16,667 0 3,445,045 3,553,319 6/1/2011 I-APD Submission 87,857 0 16,667 0 3,445,045 3,549,569
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Update Show Milestones for HCR
HEALTH CARE REFORM MILESTONESHEALTH CARE REFORM MILESTONES
Major Project Deliverable and Performance Measure Budget Due Date Project Phase
Health Care Reform Req Gathering Fri 9/2/11 Planning
Health Insurance Exchange Req Gathering Fri 9/2/11 Planning
Health Care Reform Requirement? Fri 9/30/11 Implementation
Health Insurance Exchange Requirements? Fri 9/30/11 Implementation
Health Care Reform Compliance Review Tue 1/1/13 Implementation
Health Care Reform Implementation Date Wed 1/1/14 Implementation
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Update Schedule showing modular priorities for implementing
ISD2R Will work with PMO Modular release is complicated by items that span the modules:
Data conversion Deployment Notices Interfaces Training
Federal Funds (CMS &FNS) Feds will only fund the modules that we implement
Program Modular Medicaid SNAP TANF/WORKS State Funded Cash Assistance LIHEAP Claims
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Funding & Budgets The remaining federal funds for planning are:
HSD requested in the Updated-Advanced Planning Document Update a budget of $1,368,428.
Fed-Planning
Fed-Budget $ 2,000,000
NM-Expenses $ 528,668
NM-Remaining $ 1,471,332
Expenditure Category TotalState Personnel $ 103,974
Contract Personnel $1,117,647
Hardware and Software $ 146,807
Total $ 1,368,428
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Funding & Budgets Of the $1,368,428.00 Federal Planning Budget, HSD is requesting
$1,136,807 for the Planning Phase to continue.
HSD will use $50,000.00 of the ITD base budget for the Procurement Specialist contract.
HSD will use up to $75,000.00 of the ITD base budget to support maintenance and operations changes to Phase One of Yes-NM, Am I Eligible.
Expenditure Category Total Purpose
State Personnel $ - n/a
Contract Personnel $ 990,000 PMO Contract IV&V PMO Contract
Hardware and Software $ 146,807 Licensing Health Care Reform Conferencing / Training
Total $ 1,136,807
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Funding & Budgets
Reconciliation SFY05-SFY10:
Laws of 2005, Section 7, Item 16 1,000,000
(expired 6/30/2010)
exp 2007 (16,900)
exp 2008 (33,900)
exp 2009 (249,500)
exp 2010* (329,139)
(629,439)
Remainder 370,561
Less z80726 expenses for SFY10* (280,664)
GF reversion @ 43% 89,898
FF match loss @ 57% 119,167
GF and FF 209,064
* Estimated balance for SFY10.
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Going Forward
Actions: Project Management Office (PMO)
Best and Final Offers will be made by 10/17/2010 Target date for PMO to start is mid November Integrator RFP to be reviews by PMO
Waiting for response on updated Planning-APDU from CMS FNS Approved
Procurement Specialist Contract Procurement specialist started 9/7/10 Integrator RFP writing is underway
Issue open RFP for Replacement System including Integration PMO IV&V Contract process will start.
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Questions