Download and print the Download and print the following files:following files:

2008 Appeals Data.ppt2008 Appeals Data.ppt 2008 Corrections Instructions.doc2008 Corrections Instructions.doc

2008 Discrepancy 2008 Discrepancy Report and Appeals Report and Appeals

Process Process NORMES’ ED.STATS Web NORMES’ ED.STATS Web

Portal Portal

Instructions for Submitting Instructions for Submitting Data for the Appeals ProcessData for the Appeals Process

PurposePurpose

to provide schools with the to provide schools with the opportunity to submit student level opportunity to submit student level information to support appeals information to support appeals

Steps in the Corrections Steps in the Corrections ProcessProcess

Accessing the ED.STATS PortalAccessing the ED.STATS Portal Running and Printing the Discrepancy Running and Printing the Discrepancy

ReportReport Downloading the appeals data setsDownloading the appeals data sets Nomatch_TEST data setsNomatch_TEST data sets Nomatch_APSCN data setsNomatch_APSCN data sets Match data setsMatch data sets Save and send appeals data to NORMESSave and send appeals data to NORMES

Access the Access the ED.STATS ED.STATS

PortalPortalThe web address:The web address:

http://normes.uark.eduhttp://normes.uark.edu

Click on the ED.STATS icon to Click on the ED.STATS icon to proceed. proceed.

Run and Print the Run and Print the 2008 Discrepancy 2008 Discrepancy

ReportReport

What reports and data sets What reports and data sets do you need?do you need?

Run the 2008 Discrepancy Report Run the 2008 Discrepancy Report in the ED.STATS portal in the in the ED.STATS portal in the 2007/08 Reports2007/08 Reports tab. tab.

Download the data sets you need Download the data sets you need as determined by the 2008 as determined by the 2008 Discrepancy Report. Discrepancy Report.

Download the Data Download the Data SetsSets

Create a folder on your Create a folder on your desktop nameddesktop named

2008 corrections2008 corrections

Save all of your data files Save all of your data files here. here.

If your school tested any students If your school tested any students in in

grades 3 – 8 you will need to grades 3 – 8 you will need to downloaddownload

the following 3 files: the following 3 files: NoMatch_Gr3_8_Test_2008NoMatch_Gr3_8_Test_2008 NoMatch_Gr3_8_APSCN_20NoMatch_Gr3_8_APSCN_20

0808 Matched_Gr3_8_2008Matched_Gr3_8_2008

If your school had students who If your school had students who participated in algebra or geometry End participated in algebra or geometry End

of Course exam, or the grade 9 math of Course exam, or the grade 9 math alternate portfolio exam, you will need alternate portfolio exam, you will need

to download the following 3 files:to download the following 3 files:

NoMatch_ NoMatch_ AlgGeoGr9_Test_2008AlgGeoGr9_Test_2008

NoMatch_ NoMatch_ AlgGeoGr9_APSCN_2008AlgGeoGr9_APSCN_2008

Matched_AlgGeoGr9_2008Matched_AlgGeoGr9_2008

If your school had students who If your school had students who participated in the Grade 11 participated in the Grade 11

Literacy exam you will need to Literacy exam you will need to download the following 3 files download the following 3 files

for grade 11 students:for grade 11 students:

NoMatch_Gr11Lit_Test_2008NoMatch_Gr11Lit_Test_2008 NoMatch_ NoMatch_

Gr11Lit_APSCN_2008Gr11Lit_APSCN_2008 Matched_Gr11Literacy_2008Matched_Gr11Literacy_2008

Nomatch_TEST Nomatch_TEST Data SetsData Sets

IMPORTANT: The data in columns A – M are IMPORTANT: The data in columns A – M are protected. If you attempt to change data in protected. If you attempt to change data in these columns you will receive an error these columns you will receive an error message. Cancel the message and the data message. Cancel the message and the data will return to the original value.will return to the original value.

Incorrect LEA. Incorrect LEA. If the student was not If the student was not enrolled in your school at the time of testing, enrolled in your school at the time of testing, then indicate the student has the wrong LEA then indicate the student has the wrong LEA number by inserting a 1 in Column N titled number by inserting a 1 in Column N titled ‘Wrong_leanob’. A 1 in Column N will result in ‘Wrong_leanob’. A 1 in Column N will result in this student’s test removal from your LEA. this student’s test removal from your LEA.

If you know the correct school LEA number for the If you know the correct school LEA number for the student, insert it in Column O titled ‘actual_LEA’ and student, insert it in Column O titled ‘actual_LEA’ and Proceed to step 3.Proceed to step 3.

If you do not know the correct LEA number, leave If you do not know the correct LEA number, leave Column O blank and proceed to step 3. Column O blank and proceed to step 3.

Correct LEA. Correct LEA. If the student was enrolled in If the student was enrolled in your school at the time of testing, then the your school at the time of testing, then the LEA number is correct. Proceed to step 3.LEA number is correct. Proceed to step 3.

Check to see if the student SSN is Check to see if the student SSN is missing or incorrect. missing or incorrect. Check the student’s Check the student’s SSN and name (if available) to determine if SSN and name (if available) to determine if the SSN is correct for the student.the SSN is correct for the student. Correct SSNCorrect SSN. If the SSN is correct then . If the SSN is correct then

proceed to step 4. proceed to step 4. DoDo notnot put anything in put anything in Columns P or Q.Columns P or Q.

Incorrect SSN. Incorrect SSN. If the SSN is incorrect insert a If the SSN is incorrect insert a 1 in Column P titled ‘wrong_SSN’.1 in Column P titled ‘wrong_SSN’.

Insert the correct SSN for the student in Column Insert the correct SSN for the student in Column Q titled ‘actual_SSN?’ Proceed to step 4. Q titled ‘actual_SSN?’ Proceed to step 4.

Note: Column Q, actual_SSN, will only allow you to Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN.enter 9 digits for a SSN.

Note: Please do not include spaces or dashes in the Note: Please do not include spaces or dashes in the SSN or the complete SSN will not be retained.SSN or the complete SSN will not be retained.

Missing SSN. Missing SSN. If the SSN number is missing If the SSN number is missing from Column C insert the student’s SSN into from Column C insert the student’s SSN into Column Q. Proceed to step 4.Column Q. Proceed to step 4.

Note: Column Q, actual_SSN, will only allow you to Note: Column Q, actual_SSN, will only allow you to enter 9 digits for a SSN.enter 9 digits for a SSN.

Note: Please do not include spaces or dashes in the ID Note: Please do not include spaces or dashes in the ID number.number.

Check to see if the student 10 digit unique ID is Check to see if the student 10 digit unique ID is missing or incorrect. missing or incorrect. Check the student’s 10 digit Check the student’s 10 digit Unique ID and name (if available) to determine if the Unique ID and name (if available) to determine if the it is correct for the student.it is correct for the student. Correct Unique IDCorrect Unique ID. If the Unique ID is correct then proceed . If the Unique ID is correct then proceed

to step 5. to step 5. DoDo notnot put anything in Columns R or S. put anything in Columns R or S. Incorrect Unique ID. Incorrect Unique ID. If the Unique ID is incorrect insert a 1 If the Unique ID is incorrect insert a 1

in Column R titled ‘wrong_UniqueID’.in Column R titled ‘wrong_UniqueID’. Insert the correct 10 digit unique ID for the student in Insert the correct 10 digit unique ID for the student in

Column S titled ‘actual_UniqueID?’ Proceed to step 5. Column S titled ‘actual_UniqueID?’ Proceed to step 5. Note: Column S, actual_UniqueID, will only allow you to enter 10 Note: Column S, actual_UniqueID, will only allow you to enter 10

digits for a unique ID. This is the state Unique ID or Triand ID. digits for a unique ID. This is the state Unique ID or Triand ID. Note: Please do not use district ID numbers for SSN or Note: Please do not use district ID numbers for SSN or

state Unique ID.state Unique ID. Missing Unique ID. Missing Unique ID. If the Unique ID number is missing from If the Unique ID number is missing from

Column D insert the student’s Unique ID into Column S. Proceed Column D insert the student’s Unique ID into Column S. Proceed to step 4.to step 4.

Note: Column S, actual_UniqueID, will only allow you to enter 10 Note: Column S, actual_UniqueID, will only allow you to enter 10 digits for a unique ID. This is the state Unique ID or Triand ID..digits for a unique ID. This is the state Unique ID or Triand ID..

Note: Please do not use district ID numbers for SSN Note: Please do not use district ID numbers for SSN or state Unique ID.or state Unique ID.

Appealing Student Demographic Appealing Student Demographic Information. Information. Check the demographic Check the demographic information reported on the test. If you wish information reported on the test. If you wish to appeal the status of a student on any to appeal the status of a student on any demographic category, place a 1 in Column U, demographic category, place a 1 in Column U, appeal_flag, and enter the demographic value appeal_flag, and enter the demographic value from Table 1 in the correct appeal column. from Table 1 in the correct appeal column. Appropriate justification should be provided in Appropriate justification should be provided in your appeal for any requested changes.your appeal for any requested changes. NOTE: Please use the correct value indicated for NOTE: Please use the correct value indicated for

each demographic column. Spelling is important in each demographic column. Spelling is important in race. Misspellings, abbreviations or inconsistencies race. Misspellings, abbreviations or inconsistencies in the demographic values will delay the AYP in the demographic values will delay the AYP process. process.

b. Place a 1 in Column U, appeal_flag, to b. Place a 1 in Column U, appeal_flag, to indicate you are appealing the demographic indicate you are appealing the demographic status of a student. status of a student.

Table 1. Demographic Table 1. Demographic ValuesValues

APSCN Race APSCN FRLP

APSCNLEP

APSCN SPED APSCN Mobilit

y

AsianAfrican

AmericanHispanicNative AmericanCaucasianOther

0 = Not a Free/Reduced Lunch Student

1 = Free or Reduced Lunch Student

0 = Not LEP

1 = LEP

0 = Not a Student with Disabilities

1 = Student with Disabilities

0 = Not Mobile (student enrolled on or before October 1)

1 = Mobile

To request inclusion of students that are To request inclusion of students that are Fluent English Proficient (FEP) for two Fluent English Proficient (FEP) for two additional years in the LEP subgroup place a additional years in the LEP subgroup place a 1 in Column AC, IncludeFEP_2yrs_inLEP.1 in Column AC, IncludeFEP_2yrs_inLEP.

Appeals to include students that have been Appeals to include students that have been released from Special Education services in released from Special Education services in the students with disabilities subgroup must the students with disabilities subgroup must place a 1 in Column AD, place a 1 in Column AD, Incl_rel_SPED_2yrs_inSPED.Incl_rel_SPED_2yrs_inSPED.

Save the file as Save the file as NoMatch_Gr3_8_Test_2008_9999999.xls NoMatch_Gr3_8_Test_2008_9999999.xls (insert your LEA number in place of (insert your LEA number in place of 9999999!!!)9999999!!!) or or NoMatch_AlgGeoGr9_Test_2008_9999999.xls NoMatch_AlgGeoGr9_Test_2008_9999999.xls or NoMatch_Gr11Lit_Test_2008_9999999.xls or NoMatch_Gr11Lit_Test_2008_9999999.xls as appropriate to the data. as appropriate to the data.

Please note that you need to add your Please note that you need to add your LEA number to the file name!LEA number to the file name!

Nomatch_APSCN Nomatch_APSCN Data SetsData Sets

Not Tested and Reason Not Tested. Not Tested and Reason Not Tested. In In some cases students in the APSCN some cases students in the APSCN enrollment file were not required to be enrollment file were not required to be assessed for a valid reason. In these cases, assessed for a valid reason. In these cases, the student may be removed from the the student may be removed from the enrollment file provided sufficient evidence enrollment file provided sufficient evidence exists to remove the student from enrollment.exists to remove the student from enrollment.

If the student was enrolled at your LEA, had a If the student was enrolled at your LEA, had a correct SSN or unique Id, but was not tested, correct SSN or unique Id, but was not tested, enter a 1 in column S titled “Not_Tested”. enter a 1 in column S titled “Not_Tested”.

Removing students from enrollment. Removing students from enrollment. If student If student was not tested, enter a Reason Code in Column V, was not tested, enter a Reason Code in Column V, Reason_Not_Tested. The codes for Reason Not Reason_Not_Tested. The codes for Reason Not Tested are given below in Table 2.Tested are given below in Table 2.

1 Absent ALL test days, including make-up

2 Expelled/suspended

3 Extended hospitalization or documented fragile medical condition

4 Homebound

5 Incarcerated

6 Juvenile detention

7 Moved to a different state—documentation provided in appeal

8 Residential treatment

9 Incorrectly coded to tested algebra, geometry or grade 11 literacy course code

10 Withdrew from school during testing—documentation provided in appeal

11 1st Year LEP student exempted from test

 12  Algebra, geometry or grade 11 literacy student tested in prior year

13 Other

Reason Not TestedReason Not Tested

Students without a reason not Students without a reason not tested code or students without tested code or students without a note for reason not tested a note for reason not tested code 13 will not be considered code 13 will not be considered in appeal for a valid reason not in appeal for a valid reason not tested.tested.

Matched Data Matched Data SetsSets

Delete all rows of Delete all rows of students for which students for which

no appeals or no appeals or changes are changes are requested!requested!

Saving Data SetsSaving Data Sets

All data sets should be saved with All data sets should be saved with the original data set name and your the original data set name and your LEA number as per instructions. LEA number as per instructions.

Example:Example:

NoMatch_Gr3_8_Test_2008_999999NoMatch_Gr3_8_Test_2008_9999999.xls9.xls

Save and Send to Save and Send to NORMESNORMES

Send to Send to normests@uark.edunormests@uark.edu Within the 30 day appeals period.Within the 30 day appeals period.Include your LEA number and Include your LEA number and ‘Appeals Data’ in the subject ‘Appeals Data’ in the subject

line of the email.line of the email.