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Do What MattersAligning your People with

your Organization’s Priorities

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How to tell if People + Projects = Priorities?

What are all your people working on? What are your active projects? Are your people and projects aligned with

your priorities?

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Measuring People, Projects and Priorities

Measurement is the key– Priority Management– Opportunity Management– Resource Management– Work Initiation– Work Delivery– Work Analysis

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ProjectsProjectsProjectsProjectsProjectsProjectsProjects

Projects, Opportunities and Priorities

Executive Strategy

Organizational

Opportunities

Priorities

Projects

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Priority Management

Decide on your priorities! Articulate, understand, review and prioritize

them. Tie them to projects so that as projects are

worked and costs and benefits realized, these can be aggregated and managed at the priority level.

Plan your capacity at the priority level, and enforce your prioritization plan.

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Opportunity Management

Balance new and existing opportunities. Match demand to available supply. Weigh opportunities against priorities and judge

them using quantitative metrics such as ROI or payback analysis to determine expected benefit.

Explore “what-if’ scenarios to decide the right mix of opportunities.

Set your budget and benefits here.

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Resource Management

Manage both internal and external resources. Forecast skill requirements based on priorities. Plan your resources against these forecasts. Meet skill shortages with increased recruiting,

training or partner alliances. Meet skill excesses through retraining or priority

readjustment.

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Work Initiation

Plan the effort. Decide on the process and initiate the project. Tie projects to priorities allowing the priority to

aggregate information for executive review. Allocate resources based on their availability. Schedule the work, balancing this new demand

with existing supply. Define schedules and plans and assess risks. Reanalyze budgets and benefits.

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Work Delivery

Do what matters! Encourage your teams to work together for

greater efficiency. Enforce best practices and corporate standards

through the plan. Manage deliverables as assets, allowing for

greater reuse and increased efficiency. Assign cost and time to projects, keeping

schedules and cost pictures up to date and allowing for real-time information flow.

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Work Management

Verify your work is on track. Perform project accounting. Bill and Invoice your external customers, or manage

charge backs for internal customers. Aggregate real time priority, opportunity, and work

information at any level of the organization. Take corrective action if needed. As both priorities and schedules change, periodically

review all projects to verify alignment with priorities. Continually perform cost, budget, and benefits analysis.

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Time Tracking You know:

– Real time status on projects– Resource loading of your organization– Real time cost of projects– Where the project underages and overages

are: in time or in money– % of rework!

If you understand when your people are busy, you are less likely to overschedule them!

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Do What Matters Identify your organization’s priorities Align your people’s efforts to your

organization’s priorities