dossier preparation workshop - usc provost...
TRANSCRIPT
A P R I L 2 , 2 0 1 3
Dossier Preparation Workshop
U N I V E R S I T Y C O M M I T T E E O N A P P O I N T M E N T S , P R O M O T I O N S , A N D T E N U R E
UCAPT
New 2013 UCAPT Manual
Revised dossier checklist (includes changes to required/optional materials)
Reconsideration information included New information on evaluating digital scholarship New information on contacting referees Two new referee letter templates: Candidate who produces digital scholarship Clinical Scholar candidate
Important Dates
Dossiers should be submitted to the Office of Faculty Affairs by the following dates: October 15: Promotion dossiers not involving tenure February 1: Tenure dossiers March 15: Senior lateral appointment dossiers
For extensions: dean requests to the Vice Provost for Faculty Affairs
For expedited consideration: dean requests to the Vice Provost for Faculty Affairs
U C A P T M A N U A L : http://policies.usc.edu/p4acad_stud/ appointments_promotion_tenure.pdf
The dossier
Dossier overview
Checklist for Dossier Preparation (UCAPT Manual) 1 complete hard copy 1 complete electronic copy, divided into the sections
listed on the Dossier Preparation Checklist 1 abbreviated hard copy, with: Recommendation for Appointment/Promotion form I-A. Administrative Assessments I-B. Quantitative Data II. Curriculum Vitae III. Personal Statement VI. Referee Letters
Appointment/ Promotion form
Do not include offer letter
I-A. Administrative Assessments
Dean’s memo School committee memo Department chair memo Department faculty memo Additional assessments for interdisciplinary
candidates with appointments greater than 0% In all memos: Do not quote referee letters directly Votes should be reported accurately at all levels
I-B. Quantitative
Data Quantitative data, including a cohort analysis, are required. If any of this (besides cohort analysis) is not applicable, other relevant metrics need to be included.
Cohort analysis (required) Chart showing scholarly or
creative output per year Citation counts Journal impact factors List of grants (if applicable) Other relevant metrics (optional)
For more information on quantitative
data, see section 7.3 in the UCAPT Manual
Cohort Analysis (required)
Citation Counts (Web of Science)
* Author Search and/or Cited Reference Search
* Author Search and/or Cited Reference Search
https://libproxy.usc.edu/login?url=http://www.webofknowledge.com/WOS
Journal Impact Factors
From ISI Journal Citation Reports, journal webpages, etc.
ISI JCR: https://libproxy.usc.edu/login?url=http://www.webofknowledge.com/JCR
Note: If journal impact factors are not relevant to the discipline, include other metrics to show the significance of the place of publication, exhibition, performance, etc.
II. Curriculum Vitae III. Personal Statement
CV format that is standard for discipline
Need not be more than 5 pages
IV. Teaching Record
Teaching memo from department/school
Teaching statement from candidate
Chronological list of courses taught
List of courses developed/revised List of graduate students/
post-docs mentored (if applicable), along with their current positions
All other teaching information should go in section VII-B
V. Service Record
Service statement from candidate (optional) Service record (list)
VI. Referee Letters
For more information on the referee letters, see section 7.8 of the UCAPT Manual
Sample solicitation letter Referee letter templates are found in
section 8 of the UCAPT Manual
Referee chart Referee bios (before each letter) Section VI-A: substantive letters
from arms-length referees Dossier must include at least 5-6
arms-length referees Include all correspondence with
referees in the dossier (including those who declined to write)
Section VI-B: other letters (collaborator, non-arms-length)
Sample Referee Chart
Arms-length Non-arms-length
May have met the candidate at conferences and other professional activities
Collaborator Friend Current or former
colleague Former fellow grad
student Mentor
Section VI-A: Arms-length letters
VII-A. Evidence of Scholarship
VII-B. Evidence of Teaching Effectiveness
Recent publications and other scholarly/creative work, including (if applicable): Articles and books Samples of creative work Reviews of candidate’s work
(published reviews and/or publishers’ reviews)
Pink sheets of grants
Course syllabi Student evaluations Summaries of all courses Individual student
evaluations from approximately the last 2 years
Classroom observations Other evidence
(optional)
VII. Appendix
In exceptional cases, the dossier may be abbreviated in the following ways. These abbreviations should be discussed with the Vice Provost for Faculty Affairs prior to creating the dossier. See also section 6 of the UCAPT Manual. • May use different school/department committees for administrative assessments • Personal statement may not be available • Could ask official or colleague at candidate’s current institution for information on the
candidate as a teacher and mentor • Service information may be available from candidate’s CV or the public record • May use a smaller number of referees (the number must be approved by the Vice Provost
for Faculty Affairs) • Evidence of scholarship may be available from the public record
Senior Lateral Appointments and Transformative Hires
• Send original dossier AND reconsideration dossier • Reconsideration dossier should only include the
new evidence (divided into sections as appropriate) • Reconsideration dossier should include full hard
copy, abbreviated hard copy, and electronic copy
Reconsiderations on Tenure Decisions
Questions?
We are always happy to answer questions. Please feel free to contact us. Office of Faculty Affairs
(213) 740-6715
Beth E. Meyerowitz Vice Provost for Faculty Affairs (213) 740-6715 | [email protected]
Whitney Arnold Manager of Tenure and Promotion (213) 740-6722 | [email protected]