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Donor Board / Ministry of Regional Development, Construction and Municipal Services of Ukraine

Implementation of Decentralization in Ukraine – Common Results Framework (CRF)

Current version as of August 1, 2017 (some CRF / matrices are still being finalized)

Contents

Common Results Framework Components Overview ...................................................................................................................................................................................................... 2

Group 1: On Administrative and Territorial Reform and Legal Framework for Decentralization ................................................................................................................. 3

Group 2: On Fiscal Decentralization and Budgeting of Local Authorities (Financial Base of Local Self-Government) ......................................................................... 6

Group 3: Local Democracy (Transparency, Accountability, and Public Engagement) ........................................................................................................................................ 9

Group 4: Regional and Local Development (Sustainable Development and Competitiveness of the Regions) ..................................................................................... 12

Group 5.1: Administrative Services ....................................................................................................................................................................................................................................... 16

Group 5.2: On Housing and Public Utilities ........................................................................................................................................................................................................................ 18

Group 5.3: On Humanitarian Policy ....................................................................................................................................................................................................................................... 20

Group 5.4: On Public Health Care ........................................................................................................................................................................................................................................... 25

Group 6: On Communication, Training Systems and Knowledge Management (Reform Management and Coordination) ............................................................. 26

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Common Results Framework Components Overview

• Defined status and legal framework for LSGs (local authorities) • Re-organized territorial-administrative division (at the basic and second levels) • Introduced mechanism of state supervision of LSG compliance with the Constitution

and laws of Ukraine

Redistribution of Powers

• Improved legal framework related to the LSG resources, in accordance with the general strategy of public finance management (PFM) reform

• LSG Capacity to effectively manage the budget and own resources • Improved systems for monitoring and analysis of LSG budgets

Financial Base of Local Self-Government

• Created favourable legal conditions for effective and affordable provision of services at the local level, as well as unified legislation in various sectors

• Improved LSG capacity to provide public services

Transparency, Accountability, and Public Engagement

•Legislative acts governing the issues of regional development are harmonized in accordance with the principles of the new State regional policy; effective institutions and financial instruments for regional development have been introduced •Improved analysis of the State regional policy, planning, implementation, monitoring and evaluation of regional development •Strengthened capacity of local authorities and stakeholders in terms of local development

Sustainable Development and Competitiveness of the Regions

• Improved transparency, public access to information, and anti-corruption mechanisms

• Introduced mechanisms for civic participation and accountability

Public Services - Quality and Access

• Strengthened capacity of Minregion to manage and coordinate the reform and to collaborate effectively with other Ministries

• Efficient communication on the Decentralisation reform • Effective knowledge management and training systems

Reform Management and Coordination

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Group 1: On Administrative and Territorial Reform and Legal Framework for Decentralization

Impact Indicators

Number of voluntarily amalgamated communities (ATCs) and percentage of coverage of the territory with “capable communities (hromadas)” with elected councils (in line with the Government prospective plans for forming communities in oblasts

Percentage of coverage of the territory with capable communities with full volume of “new” competencies showing the completion of formation of the basic LSG level (Objective = 100%)

Functional authorities with relevant powers at sub-regional level are in place (Objective: 100% coverage of the territory of Ukraine with "new" rayons)

Functional legal mechanisms of state control (supervision) over the actions (adopted acts) of local authorities in terms of their compliance with the Constitution and laws of Ukraine at the regional and sub-regional levels are in place

Outcomes / Achievements

1. Defined status and organizational & legal framework for LSGs and for local state authorities*

2. Re-organized territorial-administrative division (at the basic, sub-regional and regional levels)

3. Introduced mechanism of

state supervision of LSG

compliance with the

Constitution and laws of

Ukraine

Effectiveness Indicators

a. Under the Constitution of Ukraine

Adopted Law on Local Self-Government in Ukraine, new edition

Legal recognition of universality of local self-government as defined in the European Charter of Local Self-Government (ECLS) (LSG jurisdiction within a community, including outside the settlements)

Transfer of competences and resources from local state administrations to ATCs.

Performance indicator: entry of the Laws into force.

b. Following the Constitutional amendments

Adopted Law of Ukraine on Amendments to the Constitution of Ukraine (in line with provisions of the Concept approved by the CMU of 01/04/14 №333-p) and in line with Venice Commission (CoE) recommendations

Adopted Law of Ukraine on the System of local executive authorities and on the System legal mechanisms for state control (supervision) over actions (adopted acts) of local self-government bodies.

Indicator (for executive authorities and territorialbodies of central executive authorities): formed and provided functioning of


Improvement of legal framework for territorial structure: Entry into force of the Laws: • On principles of administrative and territorial structure • On administrative and territorial structure (division)

Continuity of amalgamation process: Number and percentage of the formed ATCs according to the perspective plans approved by the Government, where

a) amalgamation decisions have been taken, b) ATC councils are elected

Share of regions (oblasts) (the territory of Ukraine = 100%) where the perspective plans of community formation cover the full oblast territory

Indicator: % of the territory coverage

Bringing administrative and territorial structure in line with NUTS standards, in particular concerning the sub-regional level

Indicator: % of the territory coverage


Adoption and entry into force of the Law on State control (supervision) over the actions (adopted acts) of local

authorities in terms of their

compliance with the

Constitution and laws of

Ukraine at the regional and

sub-regional levels

Percentage of state administrations where supervision mechanisms a. have been created and b. are fully operational

Number of regions and sub-regions with state administrations that have been trained in supervision

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appropriate bodies, in percentage of administrative and territorial units – separately at the regional and sub-regional levels (the territory of Ukraine = 100%)

Indicator (for local self-government bodies): formed and provided functioning of appropriate executive bodies, in percentage of administrative and territorial units – separately at the regional and sub-regional levels (the territory of Ukraine = 100%)

*The overall indicator for legislative acts is the legal fact that they have entered into force

b. Following the

Constitutional amendments

Number of regions and sub-regions where legal supervision is transferred to Prefectures (prefectures are created) and where prefects are being trained

Outputs / inputs of different actors

1.1 Amended Constitution of Ukraine in terms of Decentralization

CoE (incl. Venice Commission): Recommendations on Constitutional amendments, expert inputs

USAID RADA: Provided expert support, organized electronic discussions

1.2 Entry into force of the Law of Ukraine on administrative and territorial structure, and of the laws which determine the appropriate organizational and legal framework for LSGs and local state authorities

PULSE: Provided support in drafting laws

RADA: Provided expert support, organized electronic discussion

of law drafts

1.3 Redistributed powers between local state administrations and

ATC councils (Current situation assessed / Amendments of the Law

on LSGs in Ukraine and the Law on Prefects drafted / Other legal and

regulatory provisions elaborated)

CoE: Provided policy and legal advice

DESPRO: Provided expert support (on demand)

PULSE: Provided support in law drafting

U-LEAD: Studied and summarized situation at the local levels,

provided corresponding advice and technical assistance

Indicator: formed and provided functioning of appropriate authorities, in percentage of administrative and territorial units -

2.1 Improved legal framework for territorial structure through entry into force of the Laws On principles of administrative and territorial structure and On administrative and territorial structure (division)

USAID RADA: Discussion of the legislation

2.2 Sectoral reforms are synchronized with changes in administrative and territorial structure (reference to WG 5)

3.1 Developed and adopted legal acts and regulations that create legal framework for the state control (supervision) over the actions (adopted acts) of local authorities in terms of their compliance with the Constitution and laws of Ukraine at the regional and sub-regional levels

USAID RADA: Discussion of the legislation

3.2 Formed bodies that exercise prefect powers:

Memorandum of

Understanding France /

CoE:ENA Technical

Assistance inputs

3.3 Designed and implemented training programs for prefects; prefects are provided with methodological support

Memorandum of

Understanding France /

CoE:ENA Technical

Assistance inputs

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separately for the regional and sub-regional levels (the territory of Ukraine = 100%)

1.4. Provided methodological and consulting support in creation of ATCs

ULEAD GIZ: Established system of methodological support and

guidelines for the process of communities amalgamation

(standard models, regulatory packages for functional

communities / tutorials on various aspects of operationalization,

training, consulting) / Technical assistance package for ATCs in 24

regions

PULSE: Regional networks of consultants involved in the

development of recommendations, counseling, legal support and

training

DOBRE: Technical assistance package provided to 75 ATCs in 7

regions – Dnipro, Ivano-Frankivsk, Kharkiv, Kherson, Kirovohrad,

Mykolayiv, Ternopil

DESPRO: Functional all-national network of the Community of

practice (CoP), training system, methodological and consultative

support for starostas (village heads) activities

UNDP: Technical assistance package for ATCs in Donetsk and

Luhansk

Indicator. The level of satisfaction of residents with the reform progress (measured through public survey)

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Group 2: On Fiscal Decentralization and Budgeting of Local Self-Governance Bodies (Financial Base of Local Self-Government)

Impact Indicators

Share of own resources (taxes and fees) in the structure of local budgets

Ratio of LSG’s revenues (without transfers) to gross domestic product of the country

Number of local budgets that receive a basic grant-in-aid

Share of local budget revenues in the consolidated budget of the country

Share of development expenditures in local budget expenditures

Outcomes / Achievements

1. Improved legal framework related to the LSG resources, in accordance with the general strategy of public finance management

(PFM) reform

2. LSG Capacity to effectively manage the budget and own resources

3. Improved systems for monitoring and analysis of LSG budgets

Effectiveness Indicators

Expanded powers of LSGs in terms of resource management (including the revenues and expenditures of local budgets) - PULSE (normative legal base analysis) Reduced list of unadjusted powers between the authorities of different levels (central and local ones, between local authorities) - PULSE (normative legal base analysis, expert interviews)

Number of guidebooks and methodologies on the key issues of local finance management (published handbooks. All ITA projects)

Number of budgets formed according to the Management by Objectives (MBO) - GRB, MFSI-II, EDGE

Number of budgets where medium-term planning is introduced (including gender aspects) – beginning in 2019

Number of LSG representatives who have received on-line training in financial and budgetary issues conducted by certified trainers - ULEAD, DESPRO, GRB, PULSE, MFSI-II, DOBRE (project reports)

Available access to reports on local budgets (from the perspective of reporting forms and local budgets related to the state budget)

Available database of financial indicators of local budgets – ULEAD, SKL/SIDA

Forms for presenting information on local budgets to the general public are publicly used by communities - ULEAD, DOBRE, PULSE, MFSI-II subcontractors (reports)

Outputs / inputs of different actors

1.1 Functioning interdepartmental (cross-sectoral) working group on budget decentralization

ULEAD GIZ: Expert Group in the Ministry of Finance (MinFin) on Fiscal Decentralization

EDGE: MinFin, expert on local budgets and decentralization

MFSI-II: MinFin, expert on local budgets and decentralization

UNDP: Financial management reform strategy is combined with the decentralization reform

1.2 Strengthened resource base of local budgets, improved legal framework for local taxes and fees, improved mechanism for collecting local taxes and fees, management of land and other assets

2.1 Objects of public infrastructure transferred to ATCs according to the Budget Code

2.2 Methodology for medium-term budgeting, the use of Management by Objectives (MBO) method, gender budgeting, training modules

ULEAD GIZ: Methodology for drawing up a program budget, training modules

MFSI-II: Methodology for medium-term planning and MBO budgeting, training modules

PULSE: Methods for calculating budgets of potential ATCs

PLEDDG: Gender budgeting methodology and training

3.1 Introduced system of financial control and external audit of local budgets (incl. internal audit)

ULEAD GiZ: ATCs in 24 regions (oblasts) have been trained in and consulted on public procurements, internal control and audit

3.2 Introduced system of monitoring and analysis of local budgets

MFSI-II: Improved Methodology for comparative analysis of the efficiency of budget programs of local budgets (Methodology is

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ULEAD: monitoring, proposals, participation in preparing amendments to legislative acts

PULSE

1.3 Expanded and improved:

LSG powers in terms of administration and control over the payment of taxes and fees


PULSE

EDGE: participation in preparing amendments to legislative acts

Expenditure powers of local authorities


PULSE / EDGE: participation in preparing amendments to legislative acts

1.4. Improved horizontal budget-balancing formula


PULSE


1.5. Enhanced mechanism for the distribution of subsidies from the state budget concerning:

- terms and conditions of granting subsidies in order to create ATC infrastructure


PULSE


- formulas to calculate educational grants, terms and conditions of granting them

ULEAD: monitoring, proposals, participation in preparing

modules. Note: Polish-Ukrainian project is working on this issue

UN Women: Gender budgeting methodologies and training modules - (it is advisable to be more specific on whether they work only in Donetsk and Luhansk regions (oblasts); GRB operates in other regions)

Note: UNDP is taking on the task of budget according to the programs: participatory budget, gender budgeting, and budget calculation for ATC

DOBRE: ToT in planning and budgeting / coordination of UNITER's services capacity-building

GRB Project, SKL/SIDA

DESPRO: online course on MBO

EDGE: participation in the preparation of training modules

2.3. Direct technical assistance to LSGs related to functioning of local budgets

ULEAD GIZ: Preparation (training) of ATCs in 24 regions (oblasts) in financial management, asset management, transparency, honesty and accountability. Note: UNDP has already conducted certain work on this issue

ULEAD GIZ: ATCs in 24 regions (oblasts) are supported while forming LSG assets. Note: UNDP has already conducted certain work on this issue

DOBRE: Providing training and consultations to 75 ATCs on budgeting, including gender budget, finance and revenue generation, asset management, tax collection and cost analysis in 7regions (oblasts)

DOBRE: Trainings have been conducted in 75 ATCs on participatory budgeting (also using modern communication technologies) and M&E (NDI partner)

PULSE: Developing tools for the effective use of budget and local revenue growth, dissemination of best practices

developed by MFSI-II, approved by the Ministry of Finance of Ukraine and recommended to be used by all local budgets)

SKL/SIDA: Development of data formats and consolidation method

ULEAD: Development of data formats, consolidation method, performance indicators analysis, and providing analytical materials

3.3 Developed format for data collection of local budgets performance indicators, their consolidation method; created database of performance indicators in terms of revenues and expenditures of local budgets

SKL/SIDA: Design and format of fiscal monitoring system, agreed between the Ministry of Finance (MinFin) and Ministry of Regional Development (MinRegion)

ULEAD: Development of the monitoring system format; software development

3.4 Sector-related (strategic) objectives, targets (performance benchmarks) and KPI integrated in E-data

SKL/SIDA: Developing performance indicators in education (MES)

MFSI-II: Conducting trainings on how to use E-Data – the official Public Funds web-portal – for newly-created ATCs

3.5 System for monitoring, analysis and evaluation of local budgets, which use MBO (the priority is given to ATCs)

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amendments to legislative acts

PULSE


SKL/SIDA

- distribution and formula to calculate medical subsidies, terms and conditions of granting them

1.7 Formed legal framework related to the medium-term planning and budgeting

GRB Project, SIDA

MFSI-II: assistance in developing the methodology and drafting legal acts and regulations

EDGE: participation in preparing legal acts and methodological documents

1.8. Improved Management by Objectives (MBO) mechanism

GRB Project, SIDA

MFSI-II: systematic assistance to the Ministry of Finance of Ukraine in the development of MBO methodology for local budgets

EDGE: participation in preparing amendments to legal acts and regulations

1.9. Improved legislation concerning the State Regional Development Fund (SRDF) mechanism, the procedures of preparation, evaluation and selection of projects

ULEAD Project "Enhanced regional development in policy and action": participation in preparing legal acts & regulations and methodological documents

1.10 Formed regulatory and legal framework for municipal borrowings and control over them:

DESPRO: drafting laws and introducing amendments to existing legislation on bonds

PULSE: Municipalities have received trainings and consultations in drafting a program budget; e-learning course has been developed and implemented

PLEDDG: 16 cities have been supported in participatory budgeting and gender budgeting. Note: Polish-Ukrainian project is working on this issue

UN Women: Communities in Luhansk and Donetsk regions (oblasts) have been trained in gender-sensitive budgeting

GRB Project, SIDA

MFSI-II: conducting trainings in medium-term planning and MBO budgeting for experts from all regions, including the newly created ATCs

2.4 Effective knowledge management in the area of budgeting

ULEAD / DESPRO / PULSE: Internet resources and web-platforms, a website with answers to FAQs, webinars on local budgets, local finance management

ULEAD, DESPRO / PULSE / GRB: Round tables and conferences on local finance / exchange of best practices in the area of local finance

MFSI-II: conducting trainings on the use of Methodology for comparative analysis of the efficiency of budget programs of local budgets

GRB Project, SIDA

3.6. Providing openness and transparency of the budgeting process in LSGs

PLEDDG: Methodology for participatory budgeting

DOBRE

ULEAD: providing consulting and practical assistance

GRB Project

MFSI-II: providing practical assistance to 47 cities on the introduction of Participatory budgeting (Participatory budgeting methodology and software have already been developed and installed in 18 cities)

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Group 3: Local Democracy (Transparency, Accountability, and Public Engagement)

Impact Indicators

Perception of LSG transparency and accountability, and participatory decision-making (decision-making process with the active participation of the public)

Communities democracy index (Citizens in Action)

Corruption perception index (ULEAD)

Outcomes 1. Improved openness, transparency, anti-corruption mechanisms and ethical standards, access to public

information and its flow

2. Introduced mechanisms of civic participation and accountability

Effectiveness indicators

Share of communities (ATCs and others) that have introduced good governance practices and applied local democracy solutions

Share of communities (ATCs and others) that meet e-governance standards

Number of local elected authorities (deputies of local councils), city, village and settlement heads, community headmen (starostas) and officials of local self-governments by regions, who have been trained in the field of local democracy

Share of communities that have bodies of self-organization (BSP) of (local) population with delegated powers and transferred by local authorities material and technical resources for the exercise of these powers / Share of communities with approved statutes, codes of ethics and other procedures of local democracy

Municipal Capacity Index of Local Authorities (DOBRE)

Outputs - inputs of different actors

1.1 All data owners publish their data on e-data portals (both at national and local levels), in line with the Law on Access to Public Information in citizen-centric formats

TAPAS: Several components on ‘open data’ topic

1.2 E-democracy methodological guidelines and standard solutions applied by central and local authorities (e.g., “open budget”, “open data-based projects and initiatives” etc.)

1.3 Communities and regions are capacitated to implement openness, transparency and access to information:

PLEDDG: Implemented “Open government” model in 16 cities

PLEDDG: Developed Communication strategies in six cities – project partners

DOBRE: Developed e-democracy tools

EGAP: Piloted e-democracy tools and platforms with regional CSOs in the framework of online monitoring (oversight) initiatives

EGAP: Trained public officials in e-democracy

SIDA/ Estonian E-Governance Academy in support of ULEAD:

2.1 Created bodies of self-organization of the population (+ granted LSG powers and logistical

resources / methodical support and training)

2.2 Starostas in the amalgamated territorial communities have been elected, provisions on the

starostas have been approved by councils, training for the newly elected starostas have been

conducted, practical guidance and methodical recommendations for the starostas have been

prepared and distributed

2.3 Legislative support for mechanisms of local democracy aimed at improvement of cooperation between the local authorities and members of the territorial community

Draft laws and bylaws are being currently developed; changes and amendments are being introduced into existing legislation in the field of local democracy, e.g., in the context of e-petitions, local initiatives, public hearings, general meetings, local referendum (e.g., Law of Ukraine “On Bodies of Self-Organization of Population (BSP)”, “On Local Referendum”, “On General Meetings of Citizens at their place of residence”, “On the Status of Local Councils”, “On the Statutes of Territorial Communities”, “On the Status of Community starostas” etc.)

Council of Europe (CoE) (“Decentralization and Territorial Consolidation in Ukraine” Program): carrying out expert examination of draft laws upon stakeholders’ request.

IRF: Expert, organizational, informational support of adoption by the Verkhovna Rada of Ukraine (VRU) of the draft Laws of Ukraine “On the Bodies of Self-Organization of the Population (BSP)” (No. 2466) and “On General Meetings of territorial community members at

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Trained administrators

FBA/ SIDA: Trained staff in communities throughout Ukraine on the RoL in LSG, in partnership with NaUKMA / Publication of training curricula

UNDP: Local councils' representatives and public officials in each oblast have enhanced their knowledge on novelties in the national anticorruption legislation (e-declaration and conflict of interest)

UNDP: Enhanced skills of public officials to ensure access to information through CSO – Ombudsperson’s Office monitoring

USAID “Citizens in action”: Implemented practices to ensure transparency and accountability at communal enterprises

U-LEAD with Europe (Component I, GIZ): Developing and conducting trainings on ethical standards of conduct, internal control standards, integrity, and transparency; Providing advisory assistance for the establishment of contact centers of integrity at public institutions; developing the code of conduct.

1.4 Civic oversight of public procurement is introduced

- TAPAS: Introduced civic oversight of public procurement

- TAPAS: Citizens’ satisfaction with public procurement

1.5. Communities apply practical mechanisms of local democracy and engage citizens into decision-making process

CoE Congress of local and regional authorities: Enhanced institutional and leadership capacities of local elected authorities (deputies of local councils), city, village and settlement heads, starostas; and disseminated best practices of local democracy; Increased participation of young leaders (men and women) in local politics and local elections, with a better understanding of the role of local authorities and European standards for LSG and democracy

PLEDDG: Implementing the procedure of open budgeting and participatory budgeting in 10 cities – project partners

UNDP: Developed policies and strategies (within national and international commitments), operationalized and promulgated by the authorities with active participation of civil society

USAID “Citizens in action”: Local democracy mechanisms (e.g., local

their place of residence” (No. 2467); Expert / analytical support to the LSG reform in terms of the development of local democracy forms.

EGAP: Formation of the a national WG on e-democracy within the Reanimation Package of Reforms (RPR) / Development of policy, regulatory proposals and analytics on good e-governance and e-democracy practice; Publication of Policy Briefs (analytical notes) on good practice of e-governance, inter-regional policy / Conducting roundtables on e-petitions, proposals for amendments to the Law on E-petitions have been submitted.

2.4 Citizens are capacitated to take part in decision-making process and to apply public oversight mechanisms at local and regional levels

EGAP: Operationalized accountability and e-participation initiatives (e.g., e-petitions, participatory budgeting etc.)

UNDP CBA: Participatory initiatives supported in urban and rural communities across 12 oblasts/ Local (community-based) and municipal resource centers established and capacitated / Knowledge Management hub on Community Development / Training program on community-based development at 20 regional universities

ULEAD SIDA: Piloted and deployed mechanisms of citizen participation and oversight

PULSE: Setting up and capacitating Reform Implementation Groups

EGAP: E-democracy tools with five NGOs in four target regions / Established e-democracy incubator, networks and platforms in five target regions / Inter-regional platform in e-governance and e-democracy / E-governance training courses at NAPA and 30 certified trainers / A University course on e-governance and e-democracy / Awareness-raising campaigns on e-governance / Training of regional/sub-regional officials and representatives of NGOs and mass media on e-democracy

DOBRE: In 75 ATCs: Youth Councils established / Mechanisms and platforms for public participation identified/ Teacher’s manuals and training modules in participatory mechanisms and Youth Councils / CBOs trained and grants issued for their advocacy (awareness-raising) campaigns / Representatives of local authorities trained in anti-corruption / Improved public meeting space / Hackathons for ICT solutions in LSG area / Supporting start-ups related to anti-corruption events, monitoring and participation, incl. creation of incubators in two cities

UNDP: Civic activists and journalists at sub-national level are trained to conduct lifestyle monitoring and public oversight, incl. conflict of interest cases during decision-making, based on data submitted in e-declarations by local level public officials and deputies of local councils; special IT tools for the monitoring are developed.

UNDP: Rights holders and duty bearers gain knowledge and skills on mechanisms of civic engagement in policy development and implementation for democracy and human rights

CoE Congress of local and regional authorities: Enhanced skills of young local leaders in citizens’

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initiatives, public hearings, e-petitions etc.) implemented in 10 cities

USAID “Citizens in action”: Participatory budgets implemented in 10 cities

USAID “Citizens in action": Practical mechanisms of citizen participation introduced in management of communal enterprises (supervisory boards established)

participation and communication in the context of local political governance and decision-making processes

ULEAD with Europe (Component I, GIZ): Analyzing the decision-making process at a community level. Supporting the implementation of transparent and participative approaches/processes in decision-making process of LSG bodies and monitoring their implementation. Supporting formal participation mechanisms (e.g., consultation procedures in the process of spatial planning at a community level). Developing and introducing the formats of dialogue with citizens dialogue (e.g., idea contests at the regional and local levels)

USAID “Citizens in action”: Increased capacity of citizens to apply practical mechanism of local democracy and to take active part in decision-making process, provided control over communal enterprises and participation in budgeting process (10 cities)

IRF: Provided legal, organizational, methodological, informational and other types of support to members of territorial communities through their use of local democracy forms based on specialized resource centers that operate in 12 regions of Ukraine; Assessing the development of local democracy in the regions with operating resource centers; developing and lobbying for the adoption of draft local legal acts (statutes of territorial communities, regulations, etc.) by LSG bodies in order to create the necessary regulatory conditions for the development of local democracy at the local level; Conducted training for members of territorial communities on regulatory and practical aspects of the use of local democracy forms in the framework of “Local Democracy Schools”; Supported participation of members of local communities in the elaboration of development strategies for 11 amalgamated territorial communities, as well as participation in their practical implementation; Holding annual all-Ukrainian or international conferences on the development of local democracy.

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• Group 4: Regional and Local Development (Sustainable Development and Competitiveness of the Regions)

Impact

Indicators

Indicators for achieving expected results aimed by the National Strategy for Regional Development for the period until 2020 (from the national and regional perspectives) (Source: Ministry of Regional Development (MinRegion), frequency: annually)

Indicators of the process of implementation of the National Strategy for Regional Development for the period until 2020 (source: MinRegion, frequency: annually?)

Human Development Index (source: MinRegion, frequency: annually)

Regional Competitiveness Index (source: MinRegion, frequency: annually)

Indicators of the socio-economic development of amalgamated territorial community (Annex 2 to the Methodological Recommendations on the Formation and Implementation of the Forecast and Program Documents of Socio-Economic Development of Amalgamated Territorial Community, Order of the Ministry of Regional Development No. 75 dated March 30, 2016) In the long term – indicators of achievement of the Sustainable Development Goals 2016-2030 for Ukraine (source: UN, State Statistics Service, frequency: annually)

Outcomes / achievements

1. Legislative acts on regional development are harmonized in accordance with the principles of the new State regional policy; effective institutions and financial instruments for regional development are implemented.

2. Analysis of the State regional policy, planning, implementation, monitoring and

evaluation of regional development is improved.

3. Local development capacity of local authorities and stakeholders is strengthened.

Effectiveness

indicators

State Fund for Regional Development is financed from the state budget of Ukraine in the amount of not less than 1% of the revenue of the state budget; transparent distribution of funds and competitive selection of projects are guaranteed

Share/number of Regional Development Agencies (RDA) established in the oblasts under the Law of Ukraine "On Foundations of the State Regional Policy"

Annual number of meetings of the Inter-departmental Commission for Regional Development.

Number of line ministries involved in the drafting, development and implementation of documents and activities related to the Regional Development Policy

Number of regions (oblasts) that submit to MinRegion – annually, within the terms provided by law, - regional development (RD) projects to be funded by SFRD, for assessing their compliance with legal requirements

All key components of the RD policy – planning, financing, implementation, M&E – receive adequate attention from the central executive body

MinRegion’s automated database MORESTA is functional and accessible to a wide range of end users

Share/number of key national and regional planning documents, developed and approved in a timely manner and in accordance with the provisions of the legislation of Ukraine

Share/number of RD projects submitted by regions (oblasts) for funding from SFRD, that are in line with plans of implementation of regional development strategy

Share/number of communities that have adopted strategic development plans and spatial planning documents

Share/number of ATCs/LSGs that use participatory budgeting

Share/number of representatives of ATCs/LSGs who have completed training on:

- strategic/spatial planning

- financing of local and regional development

- designing and implementing of local development projects, their monitoring and impact evaluation

Number of NGOs in ATCs

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Outputs - inputs

of different

actors

1.1 Legislative environment for new Regional Policy

ULEAD GiZ/RD, EDGE: Analyzing the legislative and regulatory framework related to the formation, implementation, financing of regional development / Suggestions for improvement

ULEAD GiZ/RD, EDGE: Assisting with drafting regulations in the context of the new State Regional Policy

PDAP (Polish Development Aid Project): Analyzing the legislative and regulatory framework concerning the formation and implementation of SRP / Suggestions for improvement

1.2 Institutional support for regional development

Creation of the RDAs / networks responsible for regional development in the regions (oblasts)

Capable institutions responsible for regional development and knowledge management on regional development

ULEAD GiZ/RD / PDAP: Ministry of Regional Development (MinRegion) and regional economic departments of Oblast State Administrations (OSAs) in all regions (oblasts) are provided with professional training and information on regional development

ULEAD GiZ/RD / PDAP: RDAs in some regions that have been (re)trained

ULEAD GiZ/RD / PDAP: Inter-departmental (inter-sectoral) Commission for Regional Development is functioning effectively

PDAP: Industrial parks, technology parks, business

support centers, support for innovative economy

EDGE - participation in the preparation of a regulatory act, which will determine the structural units within the OSAs for local (secondary) public roads administration

EDGE - participation in the preparation of a regulatory act on the reform of the system of public

2.1 Supporting the development and implementation of the state and regional development strategies (and action plans for implementation)

New strategies and implementation plans are developed

PLEDDGE: RD Strategies and investment promotion in Zaporizhzhia and Odesa regions

UNDP: Regional Recovery Strategy in Donetsk and Luhansk regions

ULEAD GiZ: Support for elaborating and updating regional development strategies

ULEAD GiZ: Methodological and organizational support for strategic and operational RD planning

PDAP: Supporting the investment promotion

structures, development and

implementation supported at the national

(MEDT and Department for Attracting

Investments) and regional levels; RDS and

investment promotion programs improved

in pilot regions (oblasts)

EDGE – Developing the sectoral decentralization strategies

2.2 Supporting the development and implementation of regional development projects

Regional development projects are effective and aligned with regional strategies and action plans

- ULEAD GIZ: Providing methodological support for the development and implementation of projects and programs for regional development

- PDAP: Providing methodological support for

3.1 Strategic and spatial planning for territorial communities development

DESPRO: Guidebook on institutional capacity building in ATCs. Supporting the development of ATCs development strategies in partner regions (oblasts) of the project

DOBRE: Joint planning methodology / module

PLEDDGE: Guidelines on Social Entrepreneurship / Guidelines and templates on SMEs strategy

UN Women: Sensitive approach to planning and budgeting

EGAP: Inclusive approach to the development of regional e-government, with the inclusion of a local economic development plan into the regional development plan

PULSE: eLearning course on Strategic Planning

DOBRE: Common Development Plan Strategy in 75 ATCs + advice on implementation and M&E + WS with regional development plans / Economic resources, operational programs + co-funding of the best projects and TA in project implementation – one per community / Co-financing of the priority infrastructure implementation, DP / Services for IDPs ($150,000 per ATC + 700,000 for the projects of “huge opportunities”)

PLEDDGE: Supporting 16 cities in the development of Strategic DPs, with special focus on gender-sensitive aspects + youth and IDPs

FBA-Sida: ATCS Development Strategies in certain communities in Pyriatyn and Vilniansk

UNDP: Post-conflict needs assessment in Donetsk and Luhansk regions / Established community councils / ATCs have developed their development plans

DOBRE: Supporting ATCs in land resource management and territorial spatial planning

PLEDDGE: 16 SME support programs have been launched

PDAP: Methodology for Strategic Planning (MinRegion

and pilot regions (oblasts), a guidebook on evaluation and

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administration of public roads, in terms of transferring the authority to RSAs for local (secondary) public roads administration

1.3 Improving financing mechanisms for regional development

Improved SFRD mechanism (towards financing projects that meet regional (oblast) development strategies and based on medium-term budget planning)

ULEAD GiZ/RD / PDAP: technical assistance for further improvement/online support to SFRD is functional

ULEAD GiZ/RD / PDAP: MinRegion and regions’ capacity building in terms of using RD funding mechanisms

1.4 Spatial planning and development

New concepts and guidelines related to spatial planning in the decentralized context

ULEAD GiZ/RD, EDGE - Supporting the development of the concept of updating the General Scheme of Territorial Planning in Ukraine

ULEAD GiZ/RD, EDGE – Supporting the development of the schemes of territorial planning in amalgamated territorial communities

ULEAD GiZ/RD, EDGE - Developing Methodological guidelines for ATCs on urban planning documentation

EDGE - Development of Methodological Recommendations for ATCs on Land Management

the development and implementation of PPP projects and programs

2.3 Improving the regional development monitoring and evaluation system

Regional Development monitoring indicators are identified; monitoring and evaluation system is introduced in line with EU standards

ULEAD GiZ/RD / PDAP: - Providing support for improving the methodology of monitoring and evaluation of results of regional development strategies implementation and their implementation plans

ULEAD GIZ / PDAP: Supporting the monitoring and evaluation of social and economic development of the regions, the development of analytical reports, conclusions and recommendations

PDAP: Supporting the institutional

cooperation between the Ministries and

between the Government and the regions;

Supporting the statistical system (State

Statistics Service)

EDGE: - Providing support in evaluating the results of regional development strategies implementation and their implementation plans

methods of financing; examples of developmental

projects; strengthening the capacity of financial

instruments for SMEs

EDGE - Providing support for spatial planning of territorial communities development

3.2 Financing for Local Development

PLEDDGE: Guidelines on the methods of financing for local economic development

UN Women: Sensitive approach to planning and budgeting

ULEAD GiZ: Reviewing the current access of communities to development funds

PLEDDGE: LSGs in16 cities are trained in alternative methods of financing local economic development

3.3 Designing and implementation of local development projects

UN Women: Women initiatives supported by grants in Luhansk and Donetsk regions (oblasts)

UNDP post-CBA project: Providing public services, social and communal infrastructure, energy efficiency, small business projects, which are implemented in partnership with local communities or authorities

ULEAD GiZ: LSGs in 24 regions take training and get support in project management

DESPRO: Community of practice and training programs in project management. Annual School of Local Self-Government.

PULSE: 5 regional schools in project management for LSGs through AUC / e-course on project management

PLEDDGE: 16 projects for SMEs development are funded

PDAP: project preparation, feasibility study, evaluation of environmental impact, and procurement

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Strengthening the capacity of central and local executive authorities, local self-government bodies and their associations, and other stakeholders on local/regional development, as well as supporting institutions of local/regional development

- PLEDDGE: Local authorities (LSGs) are trained on sustainable SMEs in 16 cities in Zaporizhzhia region (oblast)

- DESPRO: Annual Forum of ATCs

- PULSE: AUC National Conference of Local Development

- Openness / study tours to Poland on Strategic Planning (DOBRE)

- PLEDDGE: All-Ukrainian City Development Forum / Local Economic Development Forum

- OECD: Study visits to OECD countries on spatial planning and provision of services

- PDAP: Trainings and study tours

- EDGE: Study visits to ATCs on the implementation of sectoral decentralization strategies

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Group 5.1: Administrative Services

Impact Indicators Access to services and coverage by services (of urban and rural population)

Quality of services provided

Decrease of Corruption Perception Index

Outcomes 1. Created favourable organizational and legal environment for effective service provision at a local level

2. Improved LSG capacity to provide services

Effectiveness indicators Decentralized services for issuing personal identification documents, civil registration, land plot registration, vehicle registration and driver’s licences

Functioning system of e-data exchange between central executive authorities, LSGs and Centres for Administrative Service Provision (CASPs)

Functioning of CASPs is secured financially, organizationally and technically

The Uniform Requirements (Quality Standard) for Provision of Administrative Services in CASPs have been introduced

evaluation of the quality of service delivery and citizens' satisfaction is carried out

Regular evaluation of the quality of service provision and citizens’ satisfaction is carried out

Number of ATCs covered by CASPs; Number of CASPs operating based on decision agreed between Rayon State Administration (RSA) and LSG (town-rayon)

Number of communities (hromadas) involved in service provision through IMC

Number of CASPs in ATCs that have CASP work automation system

Number of CASPs in ATCs that are connected to electronic services aimed at receiving data from electronic state registries

Share of CASPs through which administrative e-services are provided

Share of CASPs that provide full range of administrative services to the body that has created a CASP

Share of CASPs through with services of OSA and territorial organs of central executive authorities are provided


1.1 Policy and legal environment for redistribution of competencies (decentralization) for more effective provision of basic public services / Harmonized legislation in different sectors

PULSE: Elaboration, participation in finalization, lobbying for draft laws and regulatory acts related to decentralization of public services EDGE: Coordination of policy formation processes in 12 sectors/areas. 2. Formulation of the Reform Concepts, Strategic Goals, Operational Goals and Objectives, Implementation Plans, and Monitoring of Implementation of the Goals and Objectives

2.1 Strengthened capacity of ATCs for providing administrative services

DOBRE: Elaboration of strategies and plans for improving services provision in 75 ATCs and their integration with budgets

1.2 Administrative services, incl. those provided in ATCs and other communities (Completed streamlining of administration services registry / Standards of integrated offices (requirements to CASPs) and streamlining the provision of certain service groups / Recommended list of administrative services for different types of communities and resources (CASPs with “full” or “minimal” services package) / Perspectives of Rayon

2.2 Administrative services (including e-services) in ATCs and other communities

(hromadas), in line with the Perspective (long-term) plan for the formation of

community territories, and in other capable communities (priority given to such areas as

migration, registration of enterprises, registration of property / land, social

administrative services, construction permits, etc.)

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State Administrations in providing administrative services – integrated (town-rayon) CASPs / Streamlining the fees for administrative services / CASPO financing / Implementation of the E-Services Development Concept

U-LEAD: Standard recommendations for CASPs / LSGs (for different types of communities) and Inter-Municipal Cooperation (IMC)

FBA/Sida: Elaboration and improvement of legislation on admin. services / administrative procedures with so-called Observance of the principles of the Rule of Law (legality, accessibility, transparency, accountability, right to be heard, right to appeal)

PULSE: Elaboration, participation in finalization, lobbying for draft laws, government acts on improving public services and developing e-governance

ASO-EDGE: Optimization of the provision of top-15 administrative services, quality standards for providing services in CASPs. Participation in elaborating legal base aimed at advancing process of administrative services provision (incl. amendments to the Law on Administrative Services in the framework of activities of a relevant WG established at the Verkhovna Rada of Ukraine (VRU) Committee on state building, regional policy and LSG

USAID-UKAID TAPAS: Elaboration of a draft Law on State E-Resources

EGAP: Ensuring the development and adoption of regional programs

for information support in the target regions

EGAP: Standardization of administrative services in CASPs in target regions in line with national standards

U-LEAD/EGOV4UKRAINE SIDA: Technical standardization of the process of information exchange between government authorities and LSG bodies, standardization of complex technical architecture for e-services provision, providing government authorities and LSG bodies with interoperability system tools and system for CASPs

ASO-EDGE/LEV: Elaboration of unified quality requirements (standards) for administrative services provision in CASPs

U-LEAD/Sida, GIZ, EU, UNDP: Providing support to establishing CASPs in 600+ communities (construction or reconstruction of premises for CASPs, equipment, software and training, methodology, exchange)

U-LEAD/EGOV4UKRAINE Sida, TAPAS: Development and implementation of a system of e-interaction, electronic document flow for CASPs

USAID-UKAID TAPAS: Integration of 17 state registries in the System of E-Interaction

EGAP, TAPAS: Introduction of new e-services for citizens (10 + 9 services)

Knowledge dissemination and platform for eLearning (U-LEAD/Sida, GIZ, EGAP)

Co-financing of municipal Plans for Improving Services Provision in ATCs, with

regard to introduction of e-services) (DOBRE) - ? (the project has not been

presented yet)

EGAP: Implementation of E-Governance tools in providing admin services in 4 pilot regions with 10 CASPs each + Creation/modernization of regional e-service portals

EGAP: Analytical materials related to the economic and social impact of improving the service provision processes (e.g., meeting users’ needs, saving time and resources, decreasing corruption)

UNDP CBA: Regional partnerships with the E-Governance Agency

USAID LEV, FBA/Sida, FFN (in 2017): Training for CASP/LSG staff on best practice and quality of service provision

FBA/Sida: Introduction of the methodology for assessing administrative services provision in 12 cities (in terms of the Rule of Law)

FBA/Sida: Elaboration of Action plans for improving the provision of administrative services in 12 cities (in terms of the Rule of Law)

EU (Volyn): Establishing 14 model CASPs: ATC, State Rayon Administration (SRA), cities of oblast significance; formation of standard solutions)

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Group 5.2: On Housing and Public Utilities

Impact

Indicators

Access to services and coverage (of urban and rural population)


Decrease of Corruption Perception Index

Outcomes 1. Favorable legal conditions created for effective and affordable service delivery at a local level, as well as unification of legislation in various sectors

2. Improved capacity of LSGs for providing services


Availability of the draft Law on the General scheme of planning of the territory of Ukraine

Availability of updated State Cadastral Registry of municipal land, and information system

Availability of updated Law on Cooperation of territorial communities (IMC)

Water and Sanitation

Availability of National sectoral strategy for W&S

Availability of methodology for strategic planning and programming in W&S sector

Availability of methodology for management of public utilities responsible for water supply and sanitation

Solid Waste Management (SWM)

Availability of National sectoral strategy for SWM

Availability of methodological guidelines concerning the organization of solid waste management

Number of communities involved in schemes for providing IMC-based services


Share of communities that have local strategies and programs (W&S)

Share of communities where the level of service provision meets the main requirements / standards for service provision


Number of sub-regional strategies

Share of communities that have local SWM strategies and programs


General conditions for communal services

1.1 Approved Concept of the Law on the General scheme of planning of the territory of Ukraine

1.2 Updated Municipal Cadastral Registry at the state level, and information system

1.3 Updated Law on Cooperation of territorial communities (IMC)

DESPRO/CoE: Providing technical assistance to update the Law


1.4 National sectoral strategy / Regulatory and legal framework / Data collection and analysis system

DESPRO: National sectoral strategy and corresponding regulatory and legal framework related

to rural water supply and sanitation

DESPRO: Sectoral strategic planning and programming methodology

DESPRO: Methodology for management of public utilities responsible for water supply and


2.1 Local strategies and programs / Financing of programs / Effective maintenance and servicing systems / Data collection and analysis system

DESPRO / DOBRE: Developing local medium-term water supply and

sanitation programs in ATCs / supporting their implementation

through co-financing

DESPRO / DOBRE: Supporting the creation of communal utilities in

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sanitation (wastewater) using IT/GIS, as well as business planning methodology


1.5 National sectoral strategy / Regulatory and legal framework / Data collection and analysis system:

DESPRO: Sectoral policy and corresponding regulatory and legal framework

DESPRO: Guidelines and recommendations on the organization of solid waste management

system, in particular - through mechanisms of cooperation of territorial communities (Inter-

municipal cooperation - IMC)

ATCs – methodologies / guidelines

DOBRE / DOBRE: Developing local medium-term water supply and

sanitation programs in ATCs / supporting their implementation

through co-financing


2.2 Sub-regional strategies / Inter-municipal cooperation (IMC) schemes for efficient service provision / Financing of programs / Effective maintenance and servicing systems / Data collection and analysis system

DESPRO / DOBRE: Developing local and sub-regional SWM

strategies and programs

DESPRO / DOBRE: Supporting the implementation of local projects

on solid waste management, in particular - using the cooperation of

local communities (IMC) through co-financing

DESPRO / DOBRE: Developing and co-financing SWM programs in

ATCs

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Group 5.3: On Humanitarian Policy

Impact

Indicators

Access to services and coverage by services (among urban and rural population)


Number of young people covered by the activities of institutions working with youth, created in ATCs

Number of residents in ATCs who have an adequate level of recreational physical activity, lead a healthy lifestyle and are characterized by a low risk of developing non-communicable diseases, primarily cardiovascular (annual increase by 1%)

Outcomes 1. Created favorable legal environment for effective and accessible service provision at a local level

2. Improved capacity of regions and LSGs for providing high-quality services


Presence of Sectoral Decentralization Policy

Presence of the Concept of formation of socio-humanitarian districts for the purpose of structural proportionality in the location of cultural, educational and sports institutions

Education

....

Culture

Number of aligned sectoral laws (23) and bylaws (40) governing actions in the field of culture

Presence of the Concept of funding cultural institutions (transition to project finance)

Presence of a professional circle of cultural managers / systematization of existing practices

Presence of electronic Cadastral Registry for material monuments of cultural heritage

Share of ATCs that have adjusted their structures, budgets, and working procedures for decentralized provision of services in accordance with the Sector Policy and Strategies in the area of governance, health care, education, youth work, physical culture and sports

Share of ATCs with common educational, cultural and sports spaces, created in accordance with the approved amalgamation plans

Education

....

Culture

Number of regions / ATCs where cultural mapping has been accomplished

Share of ATCs, which have adjusted their structures, budgets and operation procedures for decentralized provision of services under the Sectoral policies and strategies

Share of ATCs with created multi-functional cultural centers and other cultural institutions

Share of ATCs that meet the basic requirements / standards of cultural services provision

Share of ATCs that have sectoral programs of culture development, and degree of their implementation (in financial terms)

Number of electronic services introduced at the municipal level: permits for material cultural heritage and the relocation of cultural property (not identified as priorities in the Digital Agenda Program)

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Youth Policy

Presence of a passport for reforming the youth sphere in the context of decentralization

Availability of Methodology for the formation of a single (integrated) youth space at the regional, sub-regional, local levels (legal and regulatory, personnel, financial, infrastructural, organizational and information support) (using the cross-sector approach)

Adopted Law of Ukraine "On Youth" and regulatory and legal changes regarding the implementation of the youth policy in the context of decentralization

Approved minimum “Youth Basket”

Physical culture and sports

Availability of the nationwide standards of service delivery and the system of service delivery indicators

Share of ATCs with established cultural clusters

Number of communities involved in schemes of providing cultural services (IMC)

Share of ATCs in which specialists have completed the specialized training program “Cultural Leader Academy”

Youth Policy

Share of communities that meet the standards of youth outreach

Share of communities, which have established youth advisory bodies

Share of ATCs with created multifunctional youth centers and other institutions, spaces for youth

Number of young people covered by the activities of institutions working with youth, established in ATCs

Number of youth workers and professionals responsible for youth outreach, who have completed specialized training (under the “Youth Worker” Program)


Number of communities that meet social standards in the sector of service provision by institutions of physical culture and sports


Education

....

Education

....

Culture

1.1 Balanced strategy of cultural policy in Ukraine – the basic foundation for developing regional cultural policies and relevant current legislation. A package of regulatory framework for the sector of culture has been developed (Reform Matrix (CRF), strategic objective 1), incl. in the direction of "material cultural heritage". (2017-18).

European Commission: Functional analysis of the Ministry of Culture (2017)

Council of Europe (CoE): Review of Cultural Policy in Ukraine

EDGE: Providing technical assistance in the development of the Concept, Common results framework (CRF), and action plan (2017)

UNESCO: Impact of culture on social - economic development; Development of Assessment indicators for creative sector in Ukraine. (2017)

Association 4you Program: Improving the legal framework for the development

Culture

2.1 Sharing experiences and learning lessons from the EU (2017).

Needs: Organizing Forum on humanitarian policy with heads of ATCs and deputy heads of Oblast state administrations (OSA) on humanitarian issues: “Decentralization: Intangible resources as economic and social foundations of community development” / Conducting the second All-Ukrainian scientific-practical Conference of mayors of small cities of Ukraine and heads of ATCs on cultural and economic development of territories, with experts from the EU

2.2 Conducting cultural mapping of the regions in order to define the potential of cultural resources in the regions for further development (CRF), strategic objective 2) (2018).

Needs: Involving experts experienced in strategizing of territories in the cultural sector. Analyzing tangible and intangible resources, determining cultural

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of creative business that influences the creation of conditions for the development of territories in post-industrial society

Needs: Engaging experts to analyze the current legislation. Analyzing the existing legislation and developing recommendations for making amendments (licensing system, public - private partnership). Harmonization of sectoral laws and bylaws that regulate activities in the field of culture (especially the return of the Culture component to a package of Decentralization laws, and revision of the Law of Ukraine on Cultural Heritage). The political and legal framework for the redistribution of competences for the effective delivery of basic public services in the field of culture: material cultural heritage and the relocation of values within Ukraine and abroad.

1.2 Updating the nationwide standards and modernizing services in the field of culture (Reform Matrix (CRF), strategic objective 3). (2018)

Needs: Developing the Concept of humanitarian districts for the purpose of structural proportionality of the location of cultural, educational and sports facilities / Research sports - cultural - of education in OTG to develop standards for the formation of humanitarian County / Conducting research of sports - cultural – educational area in ATCs in order to develop standards for the formation of humanitarian districts / Conducting research on satisfaction with provision of cultural services at the basic level (Study demand for cultural services) / Modeling of common educational – cultural – sports centers for ATCs taking into account recommendations on proportional location of the Centers / Developing standardized guidelines for Community Development Centers – common cultural - sports - educational spaces, providing examples of different models for different types of communities, depending on the emphasis on cross-sectoral cooperation / Developing the Concept of New Art School / Setting service quality standards and assessment indicators / New reporting forms for monitoring by the Ministry of Culture of implementation of quality standards for service delivery and minimum standards for providing cultural services

1.3 New concept of financing cultural institutions – transition to project finance

Ministry of Culture / EDGE / Association 4you Program: Developing the Minimum cultural basket – unified standards for providing services to the citizens in Ukraine, irrespective of their place of residence (2017-18)

Ministry of Culture / Creation of Cultural Fund / Implementation of programs to support artists /

Needs: Development of software for automation of concert and theater halls / Analysis of legislation / Changes in the conditions for providing subsidies for theatrical–concert facilities (subsidy per ticket sold) / Introduction of licensed

potential of the territories for further formulation of common routes and network projects, which will lead to the development of SMEs

2.3 Developing plans to improve the provision of cultural services for ATCs and their integration into budgets

Needs: Technical assistance in developing plans / Using the principles of the revised Law on inter-municipal cooperation in the creation of institutions/creative spaces

2.4 Implementation of models in ATC Centers (2019)

Needs: Conducting cross-sectoral forums in each oblast (region) and developing recommendations for improving the legal framework and standards of services in Community Development Center in ATCs, taking into account regional peculiarities

2.5 Conducting cultural mapping for newly created ATCs in order to define the potential of cultural resources in the regions for their further development (Reform Matrix (CRF), strategic objective 2) (2019).

Needs: Involving experts experienced in strategizing of territories in the cultural sector / Analyzing tangible and intangible resources, determining cultural potential of the territories for further formulation of common routes and network projects, which will lead to the development of SMEs

2.6 Improving the qualifications of local leaders in the field of culture and youth,

who seek to work in the creative sector using modern mechanisms and experience

the best practices of the EU (2018-20)

Needs: Training of top managers in ATCs – qualified universal staff of the Centers within the framework of “Cultural Leader Academy” Project

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services (additional services)

1.4 Developing Software / Data Center / Data Digitization / assistance in filling in / electronic Register of Sites of material cultural heritage

1.5 Creating a system for professional support of personnel (universal top-managers in basic level institutions)

Needs: Implementation of the “Cultural Leader Academy” Project / Involving experts with experience in project management, effective management of cultural resources / Developing the Concept of the New Art School

1.6 Carrying out the implementation monitoring of Coordination of research and design documents for preservation, restoration, rehabilitation, museumification, repair and adaptation of monuments of national importance, granting permits (2020)

Needs: Involving human and information resources / Introducing e-services in ATCs and in other communities

1.7 1.7 Material Cultural Heritage:

a) Approving land management projects for allocation of land plots located on the territory of monuments of national importance, their protected areas and protected archaeological territories;

b) Issuing to the owner of the monument or an authorized body of the certificate of registration of the object of cultural heritage as a monument;

c) Issuance of a permit to relocate (move to another place) monuments of local importance;

d) Issuance of a permit to carry out works on the monuments of national importance, their territories and protected areas, in protected archaeological territories, in historical habitats of populated areas;*

e) Approval of the transfer of monuments of national importance by their owners or by their authorized bodies to other persons in possession, use or management;

f) Issuance of a permit for archaeological explorations, excavations and other earthworks in the vicinity of the monuments, and their protection zones, in protected archaeological territories, in historical habitats of populated areas, as well as research of human life's remains contained under the earth surface and under water;

g) Approval of programs and projects of urban planning, architectural and landscape transformations, melioration, road and excavation works on the monuments of national importance, their territories, in historical and cultural reserves, historical and cultural protected areas, in protected archaeological

24

territories, protection zones, in historical habitats of populated areas, as well as programs and projects that could affect the objects of cultural heritage;*

h) Issuance of permits for recovery of excavation.

Youth Policy

1.8 Forming state youth policy in the framework of decentralization; updating and improving the current legislation:

UNICEF / Partner – “State Institute of Family and Youth Policy”: Representative sociological survey “Youth of Ukraine – 2017”, focus groups with youth and semi-structured interviews with experts (2017)

Ministry of Regional Development, local state administrations, LSGs, CSOs: Developing the Passport for reforming the youth sector in the framework of decentralization

Ministry of Regional Development, Ministry of Culture, Ministry of Education, local state administrations, LSGs, CSOs: Developing a unified model of Socio-humanitarian District (cross-sectoral approach). Requirements: Experts

DOBRE USAID (“Decentralization as a way to the best results and efficiency” Project) / Ministry of Regional Development, local state administrations, LSGs, CSOs: Developing a methodology of forming a common youth space at the regional, sub-regional, and local levels (legal, personnel, financial, infrastructural, organizational and information support) (using cross-sectoral approach) (2017)

Needs (Experts): Developing a unified model of Socio-humanitarian District (cross-sectoral approach)

Needs (Experts): government bodies, local state administrations, LSGs, CSOs- Preparing annual state report to the President of Ukraine, Verkhovna Rada of Ukraine on “Formulation and implementation of the state youth policy under decentralization”; held Parliamentary hearings and approved recommendations of the Verkhovna Rada of Ukraine

Needs (Experts): Adopted Law of Ukraine “On Youth” and regulatory changes in the youth policy implementation under decentralization

Youth Policy

2.7 Implementing the development strategies and models of socio-humanitarian

districts (cross-sectoral approach), information-analytical, organizational support,

developing guidelines, clarifying the division of powers between the community,

rayon (district), oblasts (regions) (policies, service provision and supervision /

control, etc.).

DOBRE USAID: “Decentralization as a way to better results and effectiveness”

Project

PLEDDGE: Supporting 16 cities in the elaboration of Strategic development

plans with special emphasis on gender aspects, youth and IDPs

Needs: Preparation and training of youth workers and specialists responsible

for youth outreach in ATCs (under the program “Youth Worker”) (at least one

person from ATC); SI “State Institute of Family and Youth Policy”, National

Academy of Public Administration under the President of Ukraine

Needs: Forming proper infrastructure for the provision of services, in

particular – a network of multifunctional youth centers and other institutions,

spaces for young people in ATC

DOBRE USAID: Establishing youth advisory bodies in communities

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Needs (Experts): Adopting the minimum “youth basket”


Updating policy and improving the current legislation

Needs: Modernization of legislation / Definition ATC’s authority on the development of physical culture and sports (during 2017 - 2018)

Needs: Development of effective models of physical culture and sports in ATC and social standards for the provision of services in physical culture and sports facilities / Methodological guidelines (during 2017 - 2018)


2.8 Forming the optimal network of sports infrastructure in ATC:

Needs: Setting function of physical culture and sports for ATC (2017-2018)

Needs: Organizing the production of modular sports facilities using modern technology in the field of physical culture and sports (till 2020)

Needs: Attraction of investments for the development of Ukrainian sports infrastructure, in particular, in rural areas / Preservation and development of the network of institutions for children and youth, reserve sports and sports of higher achievements (on a permanent basis)

Group 5.4: On Public Health Care

Still being developed in coordination with the Ministry of Health

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Group 6: On Communication, Training Systems and Knowledge Management (Reform Management and Coordination)

Impact Indicators The level of support and understanding of the reform among LSGs (monitored by ULEAD, DESPRO, National Reform Council)

The level of support and understanding of the reform among the population (monitored by ULEAD, DESPRO, Council of Europe, National Reform Council)

The level of trust of the population in the local authorities (National Reform Council)

The level of trust of the population in the decentralization process (National Reform Council)

The level of awareness and involvement of media representatives in the decentralization process (National Reform Council) (focus groups)

Outcomes / achievements

1. Strengthened capacity of MinRegion to manage and coordinate the reforms and

to cooperate with all stakeholders effectively

2. Effective communication on the Decentralization Reform

3. Effective systems of staff training/retraining, human resources (HR) management, and knowledge management


Availability of fully staffed and functional National Office of Reforms (NOR) and Regional Offices of Reforms (RORs)

Percentage of implemented MinRegion’s annual action plans approved by the Government

Level of participation of MinRegion specialists in coordinating meetings within the CRF (level of attendance and satisfaction with their inputs by WG coordinators )

Availability of the coordinated Communication strategy for 2017-2020 and of an annual action plan

Percentage of implementation of the communication plan activities (events)

Number of annual national-level events conducted for journalists, and number of journalists attending these events

Number of information products prepared annually, and the scale of their coverage

Number of communities (ATCs and other) with staff trained in all key LSG-related issues (based on the MinRegion’s recommended standard)

Number of communities (ATCs and other) registered as users of the key LSG-related knowledge management portals (that use their content)

Number of accepted proposals concerning the reform

Number of developed and offered training programs and tutorials

Number of municipalities that adapt, adopt and use modern HR Management tools

Number of municipalities that participate in programs aimed at identifying and disseminating best practice


1.1. Institutions at MinRegion for managing the reform, communicating about the reform at the national and regional levels

ULEAD GIZ + contribution from other donors: NOR and 24 RORs (premises, equipment, staff, training) (ULEAD + contribution from other donors)

ULEAD GIZ: Pool of experts on local self-government

ULEAD and EDGE: Systematic interaction with other ministries and authorities that coordinate the decentralization reform

1.2. Existing Monitoring and Evaluation (M&E)

2.1. Elaborated and implemented Communication Strategy:

DESPRO together with the Communication team at NOR: Elaborated overarching Communication Strategy on decentralization and the Strategy communication plan

DESPRO together with ULEAD and DOBRE: Maintaining the website: www.decentralisation.gov.ua

ULEAD/RD project: Supporting and developing the Internet portal REGIONET for the All-Ukrainian network of experts and practitioners in regional

3.1 Developed strategy of education and training of LSG personnel and

improved education system provided to LSG and public administration

bodies

3.1.1. Updated Concept of education and training of LSG personnel, developed by MinRegion in 2009

ULEAD: Support in the elaboration of a Capacity Development

Strategy and Roadmap with key stakeholders (MinRegion, NACSU,

NAPA, Ministry of Education etc.)

DOBRE: Improving the quality of professional development in the

area of Public Administration, together with a Polish partner – the

University of Economics in Krakow: evaluating existing programs

and improving curricula, establishing DOBRE University Consortium

http://www.decentralisation.gov.ua/

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system for the reform implementation

DESPRO: Developing a regulatory framework for the Geoportal / Setting up an M&E unit (structure, staff, training, budget) / Updating and maintaining the Geoportal

DESPRO: Reform M&E system is introduced

PULSE/ AUC: Annual survey among municipalities on decentralization and sectoral reforms

CoE: Developing the performance management indicators for ATCs and implementing the performance management program in a selected ATC / Opinion poll on decentralization and LSG

OECD: Analyzing the decentralization reform implementation, identifying gaps and providing recommendations

SIDA RoL: Comparative analysis of the norms of rule of law and the principles of international law available to central and local authorities in the firld of public administration

1.3. Existing system of consultations with communities:

PULSE: Creating platforms for organizing a regional dialogue on decentralization / Dialogue Day with the Council of Ministers – on decentralization issues

1.4. Operationalized coordination of donor activities:

ULEAD GІZ: Introducing and supporting Donor Coordination Board in the framework of NOR

DESPRO/ EU: Elaborating a Common structure of mid-term results, managing them through MinRegion

and local development: www.regionet.org.ua

DESPRO: Communication team at NOR is operating

DESPRO: Communication products are developed and disseminated

ULEAD GIZ + Swedish-Ukrainian project: Information materials related to legislation, policy initiatives in the field of health care and education

ULEAD/RD project: Content on decentralization issues: video-records of master classes, presentations, tutorials by leading experts in regional development, and their distribution through the Internet portal www.regionet.org.ua and other web resources

ULEAD/RD project: Publication of the journal “DEVELOPMENT STATEGY” with articles by leading experts in power decentralization reform, local self-government, and regional development

National Reform Council: Development of a brand-platform aimed at promoting the processes within sectoral decentralization

National Reform Council: Developing KPI's to measure effectiveness of the platform implementation

National Reform Council: Preparation of tactical plans for soft launch and hard launch of the platform. Developing two campaigns in 2017.

DOBRE: Communication Strategy on Decentralization

on Public Administration

CoE: Creation of a learning platform composed of all stakeholders

(National Agency, MinRegion, MinEducation, Cabinet of Ministers,

NAPA, Presidential Administration, Associations on issues related to

local self-government); after the initial needs assessment and

international high-quality expert review, which resulted in specific

recommendations, - looking into reforming of operation rules: the

way training is funded; the way individual and general training

needs are identified; the way decisions on learning are taken; which

incentives exist for providers of training services, in order to

continuously improve their offer; what system exists to ensure the

quality of training. By the end of 2017, the learning platform should

adopt the proposed reforms in all these issues. Beginning of

preparation for implementation of the reform

FBA/ RoL-SIDA: Training program on the Rule of Law (RoL) at Law

School, Kyiv-Mohyla Academy / ROL in Public Administration

module as a part of Master’s Program in Public Administration, the

Tutorial on ROL in PA (this component requires clarification)

3.1.1 Approved Strategy for Education and Training of LSG staff.

3.2 Developed comprehensive system of training for LSG and civil

servants in higher educational institutions.

ULEAD: Promoting the systems of training education in sustainable

public administration at sub-national level; developing a

certification mechanism for educational institutions and

trainers/teachers

ULEAD GIZ: Assessing the capacity of regional educational

institutions/ Training and mentoring of local and regional

authorities at all levels / Preparing tutorials on key LSG issues /

Demand-driven thematic consultations / Developing the strategy

and concept for harmonized proposals at the local level, including

trainings for trainers (ToT), personal coaching, mentoring,

workshops / meetings etc.

3.2.1 Development and approval of the Bachelor’s program “Public

http://www.regionet.org.ua/

http://www.regionet.org.ua/

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1.5. International exchange of experience related to the reform management is taking place:

OECD: Ukrainian delegation at the Regional Development Policy Committee (RDPC) – meeting in Paris for experience exchange

PLEDDGE: Knowledge Management Forum in Ottawa

Swedish-Ukrainian project: Regular publications on international experience and best practices

ULEAD GiZ: Networking with German and EU institutions on decentralization and multi-level government

DESPRO: Certain issue-related experience exchange

1.6. Improved cooperation with civil society at the national level

DOBRE with UCMC: In 75 ATCs –

training in effective communication and

advising them on how to use

communication tools as needed

DOBRE: Development and launch of promotional videos, radio spots, information brochures, TV programs that promote constructive perception of the decentralization reform

DOBRE / NDI partner: Public information campaigns aimed at promoting the participation and leadership of women in local self-government / TEDx-type events / trainings for editors and journalists, taking into account a gender aspects

SIDA / AFB: Legal information campaign on the principles of ROL (including transparency and accountability) among citizens, related to administrative services, in at least 12 cities across Ukraine

PULSE: Training for librarians in order to promote information on decentralization in 50 ATCs in five oblasts, with IREX

UNDP: Development and implementation of conflict-sensitive communication strategies and public awareness campaigns in Luhansk and Donetsk oblasts

2.2. Strengthened capacity of journalists and experts in communications:

CoE: Contests for journalists at the national level and in three regions (Kharkiv, Vinnytsia, Donbas)

DOBRE and DESPRO: Training for mass

Administration” (PA) to be taught at higher educational institutions.

ULEAD GIZ and DESPRO: BA programs in Public Administration and

Management at NAPA

3.2.2 Improved Master's program “Public Administration” (PA) on the

basis of NAPA

CoE: Supporting NAPA reforms

3.3 Developed system of advanced training and retraining of LSG

personnel

PULSE: Annual Decentralization School for youth - with AUC (to be

transferred to Communications)

DESPRO: LSG School (to be transferred to Communications)

PULSE: LSGs training in Decentralization reform - through AMU

3.3.1 Developed training program and created network of experts - trainers for retraining of LSG personnel (it is assumed that the selected and trained experts-trainers are affiliated with NAPA, Centers for LSG Development, Agencies for Regional Development (ARD), Centers for Retraining and Advanced Training (CRAT), higher education institutions, AMU, Ukrainian Association of Rayon and Oblast Councils (UAROC), All-Ukrainian Association of Village and Settlement Councils)

SALAR / SKL International: Creation of regional teams of consultants

by holding a series of ToTs for regional stakeholders,

representatives of education departments from Oblast State

Administrations (OSA); Representatives of the Institutes of

Postgraduate Education; Representatives of CRATs; Community

Associations; Development of sectoral guidelines (Departments of

education in communities)

ULEAD GIZ: Involving the pool of experts on LSG (long-term support

to Regional Centers and municipalities)

DOBRE: Provides comprehensive capacity (potential) building to 75

communities in the field of financial management, service delivery,

strategic planning, economic development, citizens engagement

etc., according to the identified needs

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media on providing information about decentralization

DOBRE: Trainings for journalists on how to cover decentralization topics, organizing press tours for journalists, Journalist Contests

DOBRE: System-wide organization of press events on important issues concerning the implementation of decentralization reform in the press center of Ukrainian Crisis Media Center (UCMC) and in press centers in the regions

PULSE: Annual press-clubs on Decentralization reform for mass media / TV and radio marathons on Decentralization, talk shows on TV, press tours

PULSE: Training for regional consultants on the reform-related issues

3.3.2 Developed training program for the heads (leaders, deputy

corps) of the ATCs, and conducted training for them.

CoE: Leadership Academy for local authorities of ATCs and Donbas

on LSG / EU standards / Online training courses for LSGs on good

governance at the local level

PULSE: Strengthened AUC capacity to provide training (topic-based

schools for LSGs, providing assistance to council deputies and

youth) (requires clarification)

3.3.3 Developed training program for project managers in ATCs, and

conducted training for them.

3.3.4 Developed training program for those responsible for socio-

humanitarian sector in ATC (social protection, education, culture,

medicine, etc.):

SALAR / SKL International / Support to Decentralization in Ukraine

Project: Regional workshops on education for education units

(departments) in communities (sectoral approach)

SALAR / SKL International / Support to Decentralization in Ukraine

Project: Sectoral approach. Development of the training modules on

education management for the re-training system for civil servants

and LSGs

3.3.5 Developed training program for those responsible for economic

development in ATCs:

OECD: Seminars and trainings on decentralization, spacial planning,

regional development, transfer of power, three more topics on

decentralization

PLEDDG: LED training program – training conducted / Curriculum

improvement and capacity-building for conducting trainings based

on analysis of public administration in target oblasts in the context

of decentralization

3.3.6 Developed training program for those responsible for land

utilization issues (housing and utilities, environment, communal

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property, architecture, construction, provision of urban amenities

(redevelopment), fire safety).

3.4 Developed and implemented system for evaluation of

organizational management and HR management:

CoE: Introduction of systematic job descriptions and creation of

tools for providing legal assistance in relation to recruitment,

dismissal and promotion of civil servants / Development and

implementation of IT tools that will help assess individual

performance and identify training needs of individual servants /

Creation of a complete electronic register of civil servants

3.5 Created platforms / networks for systematic

dissemination/exchange of knowledge and best practices concerning

LSG development:

DESPRO: The DESPRO Community of Practice portal

PULSE: AUC website and 10 sectoral web-platforms

PULSE: A network of regional consultants on decentralization at AUC / Best practice systematically identified, analyzed and disseminated

ULEAD GIZ: Platform for horizontal exchange, networking and in-country learning as well as exchange with EU / Systematic collection and dissemination of good practices

CoE: Best Practice contest among LSGs

SALAR / SKL International: Development of sectoral web-based platform of best practices in the field of education management in communities