dog day disaster – a pet friendly shelter tabletop ... 5, 2011 dog day disaster – a pet friendly...

October 5, 2011

Dog Day Disaster – A Pet Friendly Shelter Tabletop Exercise

Inject Responses – Un-Edited

Prepared by: Disaster Resistant Communities Group LLC 6224 Wake Robin Lane

Tallahassee Florida 32309 [email protected]

850-241-3565

Dog Day Disaster Tabletop Exercise Inject Responses – October 5 2011

Disaster Resistant Communities Group LLC www.drc-group.com

Dog Day Disaster - # 003

David Schwarz - State of Massachusetts Animal Response Team

Part 1 During or in the immediate aftermath of the heavy rain would the DART self-deploy?

Part 2 No

Part 3 If the above answer is yes. – Briefly explain why.

Part 4

Part 5

The DART’s leadership has been contacted by emergency response officials and asked to deploy and establish a Pet Friendly Shelter (shelter).

Briefly describe how the DART members will be contacted and told that they need to deploy.

Part 6

SMART members who are on the ready roster would be notiied through a call down or constant contact notification system to get a ffinal roster of who is a vailable to deploy. Volunteers would have been on standby with go bags ready. No one would deploy until final requests had been made throgh local Emergency manager or DART team leader.

Part 7

Identify the individuals by name and title that would be responsible for deploying the DART.

Primary:

Part 8 Dave Schwarz SMART team leader

Part 9 Secondary:

Part 10 Cheryl Noroian Deputy Team Leader

Part 11 Tertiary:

Part 12 Liz Williamson Deputy TL AO

Part 13 Would the same individuals be responsible for leading the DART during its deployment?

Part 14 No

Part 15 Briefly describe the deployment process for the DART.

Part 16 SMART volunteers would be selected from those members available and up to date with credentials. From these individuals a strike team leader would be



designated as well as safety officer, logistics, comm etc. would be named. Strike team leader would be instructed to report to IC and proceed to staging area for further instructions. All members would notify AO when they left their dwelling and when they arrived at the site. Once the scope of the deployment is determined a rotation of volunteers would be decided.

Honor Blume - Berkshire County DART


Part 2 No


Part 4

Part 5



Part 6 by phone and email

Part 7


Primary:

Part 8 honor blume

Part 9 Secondary:

Part 10 corinne mckeown

Part 11 Tertiary:

Part 12 Barbara wells


Part 14 Yes


Part 16 after honor gets the call, she will send out an intial email and call team members



Larry Holmberg - Hampshire Emergency Animal Response Team


Part 2 No


Part 4

Part 5



Part 6 Telephone calls, computer system (email), texting (massresponse.org).

Part 7


Primary:

Part 8 HRT- Joyce Hanousek FCDART-Nina M.A.

Part 9 Secondary:

Part 10 HRT-Julie Page FCDART-Leslee Colucci

Part 11 Tertiary:

Part 12 HRT-Jim Helemes FCDART-Barbara U.


Part 14 Yes


Part 16

Dending on shift, availability and location of impact as many people are also on other teams and/or disciplines.

Call to people for availability to respond and shifts. Additionally, pre-planning and staging of equipment may have taken place prior to impact.





Part 1 Now that the DART has deployed does it use the Incident Command System (ICS) to manage its operations?

Part 2 Yes

Part 3

If the above answer is yes. – Identify the individual responsible for the following ICS positions. Then briefly describe the responsibilities for each position. If the DART does not use all of the ICS positions simply state “Not Applicable” for those positions that are not utilized.

Examples of potential ICS position responsibilities.

Incident Command:

Part 4 Gail Abrunzo - description please see pdf

Part 5 Safety / Security:

Part 6 Scott Facey

Part 7 Liaison:

Part 8 Ilene Segal

Part 9 Logistics:

Part 10 Jean Weber

Part 11 Operations:

Part 12 Laura Pease

Part 13 Planning:

Part 14 Manny Maciel

Part 15 If the above answer is no. – Briefly describe the leadership / management structure the DART will use upon being deployed.

Part 16



Part 2 Yes



Part 3



Incident Command:

Part 4

Honor blume -

Responsible for overall management of the Pet Friendly Shelter.

Initiate set-up of Pet Friendly Shelter operations.

Supervision of DART members.

Coordination with General Population Shelter Manager.

Maintaining Incident Log

Close out of Pet Friendly Shelter operations.

Submission of Pet Friendly Shelter reports to appropriate authorities.


Part 6 Kaila Drosehn in charge of all safety issues including staff wellbeing, guests, as outlined on the job action sheets

Part 7 Liaison:

Part 8 beth Van Ness coordinates with other agencies and shelter

Part 9 Logistics:

Part 10 Jean Dupre in charge of procuring food water and other supplies

Part 11 Operations:

Part 12 Dawn Kinney - shelter manager responsible for animal intake, overseeing care of animals and their humans and administrative tasks

Part 13 Planning:

Part 14 Rosemary Cota - Work with Operations and Logistics to keep abreast of staffing needs for upcomingshifts.



Communicate situation reports to Liaison and Incident Commander to plan for next

Keep abreast of incident situation and changing conditions.

Coordinate with Liaison and Incident Commander to plan for the number of DART

Assist with the operation of the Pet Friendly Shelter as needed.

members that will be needed for the next operational period.

operational period.


Part 16



Part 2 Yes

Part 3



Incident Command:

Part 4

HRT-Larry Holmberg

FCDART-Barbara U.

Responsible for overall management of the Pet Friendly Shelter. Initiate set-up of Pet Friendly Shelter operations. Supervision of DART members. Coordination with General Population Shelter Manager. Supervising the maint. of the incident log Close out of Pet Friendly Shelter operations. Submission of Pet Friendly Shelter reports to appropriate authorities.




Part 6 Initially the IC and safety delegated to available personnel.Security: police or security staff as available.

Part 7 Liaison:

Part 8 Initially the IC and delegated to available personnel.

Part 9 Logistics:

Part 10

Initially the IC and delegated to available personnel.

Posting signage and set up registration area at the Pet Friendly Shelter. Inventory facility space and note present conditions. Configure pet shelter space (dogs, cats, isolation wards, materials etc…). Set up trash cans, fans, plastic sheeting, crates and supplies. Ensure adequate supplies of crates, food, plastic bags, disinfectant, etc… Coordinate with Liaison for special supply needs. Coordinate with school officials for location of trash disposal. Set up pet walking areas. Set up rest area for DART members. Break down of Pet Friendly Shelter, clean-up and final inspection of area.

Part 11 Operations:

Part 12

Initially the IC; shelter manager, medical/vet. operations (triage). Full-time and certified ACOs may be able to fullfill the medical portion.

Register evacuees and their animals using appropriate forms. Take photo of animal with their owner(s). Perform animal intake and health assessment. Assign animal to crate and properly label crate with owner identification. Maintain file of all animals currently in the Pet Friendly Shelter. Assist owners when they come to walk / feed / care for pet. Notify Incident Commander when owners are not caring for pets on a regularschedule. Coordinate with veterinarian on-site to deal with pet health care issues. Monitor animals for stress / behavior problems. Monitor supplies, food and environmental conditions. Assist in break-down and cleaning of Pet Friendly Shelter and crates.

Part 13 Planning:

Part 14 Initially the IC and delegated as needed.



Work with Operations and Logistics to keep abreast of staffing needs for upcoming shifts. Communicate situation reports to Liaison and Incident Commander to plan for next operational period. Keep abreast of incident situation and changing conditions. Coordinate with Liaison and Incident Commander to plan for the number of DART members that will be needed for the next operational period. Assist with the operation of the Pet Friendly Shelter as needed.


Part 16



Part 1

As DART members begin to arrive at Hogwarts School they are met by the school’s principal. The principal is very concerned that his facility is going to be used to house pets.

Should one of the first actions to be taken upon meeting the principal be to conduct an inspection of the school to determine what portions of the facility can be used to set up a shelter as well as identifying any pre-existing damage to the building that needs to be noted?

Part 2 Yes

Part 3 If the above answer is yes. – Identify the ICS function that will be responsible for this inspection and briefly describe how this be accomplished.

Part 4

Gail and Laura would be incharge of inspecting the school with the principal. The others may or may not tag along to get an idea of the facility layout. A special effrt would be made to inform the principal of the care that would be taken to assure no damage would occur to the school and their would be adequate clean up as part demob.

Part 5 If the above answer is no. – Briefly explain why such an inspection would not be conducted.

Part 6




Part 1



Part 2 Yes


Part 4 Safety officer and logistics should walk through, identify existing damage and decide the safest areas for setting up and running a shelter


Part 6


Part 1



Part 2 Yes


Part 4 IC/Logistics


Part 6





Part 1

A larger version of the above floor plan can be opened in another tab on your internet browser.

Using the floor plan for Hogwarts School develop a plan for utilization of available space to support the needs of the shelter.

Example: School Reception Area – Pet Friendly Shelter Registration

Part 2

Multipurpose room -main entrance would be used for primary intake flow and animals would be housed starting on the far sice of the MPR with cats going into the music room. The print is too small to tell what rooms are which and this computer isn't blowing picture up well. Areas would be designated for intake vet exam if indicated and an area for unruly or dangerous dogs to be separated. Depending on the nature of the animal population we would try and isolate those anumals that have no hisoty of vaccination from the rest of the animals. A decon station would be set up if indicated as well. The owners would flow out through the side door. Once te majority of animals were housed a secure area for the animals would be established and owners would have a sign in and out sheet and clear instructions on where they could walk their animals etc. Safety officer would also oversea the set up of the shelter and the processing of the owners and their animals.


Part 1




Part 2

Registration would be located in reception, people would then move through intake and health check before being assigned to a room/cage #

cats - kindergarten rooms dogs - multi purpose room ,isolation - k room, small animals - k room

supplies in dry storage, health / vet work room

info - reception



staff - classrooms


Part 1




Part 2

Lobby- registration

Left front wing-shelter

Multiple classrooms to be used for segregation

Triage in multi-purpose room in inclement weather, outside in non-inclement weather.



Part 1

Now that all the deployed DART members have arrived at the location of the shelter briefly describe the process of Staff (DART membership) Registration.

Example of Staff Registration Form.

Part 2

Volunteers would be instructed to sign in and out of the work area and assigned a buddy. The database registration information would be verified with each member and updated if needed. Emergency contact info would be verified. Members would be divided into several units to allow rotation during the 24 hour schedule. A supervisor would be assgned for each shift.

Part 3 Identify the ICS function that will be responsible for implementing and managing staff registration.

Part 4 operations

Part 5 Will a staff sign-in and sign-out process need to be maintained as long as the shelter is operational?



Part 6 Yes

Part 7 If the above answer is yes. – Briefly describe how this will be accomplished.

Part 8 see above. Forms are supplied. entry and exit would be through one door and by the sign in out sheet or the staff.


Part 1



Part 2 each volunteer will sign in with date and time on registration form


Part 4 operations


Part 6 Yes


Part 8 staff will be directed to use the same entrance and exit at all times so movements can be monitored


Part 1



Part 2

People arriving report to the IC Post for their assignment. At the IC Post, their information is verified and they sign in and receive their assignment. Assignment is time stamped both for their arrival time and where they are delegated to.


Part 4 Incident Commander or designee




Part 6 Yes


Part 8 See above.



Part 1

Sara and Howard Jones had to quickly evacuate as flood waters began to enter their home.

They have arrived while the shelter is still being setup with their female Shih Tzu named Precious wanting to check her in.

During the check-in process the Jones’s realize that they have forgotten the dog’s daily heart medication. The live of Precious is at risk unless they can get an emergency prescription quickly.

The Jones’s are un-able to make contact with Dr Highsmith their veterinarian.

Briefly describe what actions could be taken to assist the Jones’s.

Part 2 All effort would be made to identify a source of medication for Precious if we do nt have the medications with us in the veterinary go bag. Local veterinarians and human sources (MRC, Red Cross ) would be used as a resource.


Part 1








Part 2 Express understanding and concern and then put them in a staging area until we were completely set up, then we would call local veterinarians for assistance unless Dr Maitre is present


Part 1






Part 2

If vet on staff, go to that individual. If there isn't a vet on staff, someone (logistics, planning, liason or other individual assigned by the IC) would contact local 24 hour vet hospital. Calming the owners down and getting them to remain with their pet is the biggest task.



Part 1

After all DART members have completed the Staff Registration process the Incident Commander gathers the Incident Management Team together to develop a prioritized action plan (Incident Action Plan) outlining in detail activities that will need to be undertaken to set-up the shelter.

For each activity identify what resource is needed to accomplish the task and the ICS function that will be responsible for getting it done.

Example of a simple Incident Action Plan.

Activity # 1:

Part 2 Identify all SMART personel and make sure they are wearing appropriate



attire. IC, ops

Safety-First establish safety instructions and location for assembly in case of an evacuation or loose animal. part 2.

Indentify and inventory supplies and distribute to the location required- Logistics

Part 3 Activity # 2:

Part 4 Establish floor plan for Intake, Shelter, exercise, vet care, isolation - Operations and safety


Part 6

Set up Intake station, set up crates, vet station, decon, and identiy and put up signage in English , and other languages ans indicated. Set up security rotation, shelter rules and schedule for animal checks, feeding and visitation by owners. Ops and anyone available


Part 8

Area for food and watering of animals identified and stocked. Identify another area for waste disposal and disinfecting supplies. Identify adequate water resources. Identify a rest area for volunteers and a clean area for eating and drinking . Set up additional hand cleaning stations for all personel around crates and animals. Maintain a log of duties performed by SMART members during their shift.


Part 10


Part 12


Part 14


Part 16


Part 18




Part 20


Part 1




Activity # 1:

Part 2 trailer/supplies - check inventory - logistics


Part 4 assign tasks - operations


Part 6 establish operational periods - planning


Part 8 demobilization - planning


Part 10 tour building - safety officer


Part 12 communication - liason


Part 14 identify area for search and rescue


Part 16


Part 18




Part 20


Part 1




Activity # 1:

Part 2 Set up resources to receive incoming pets in distress. OPERATIONS


Part 4 Establish infrastructure according to SOPs for tracking resources, needs and pets/clients. PLANNING AND LOGISTICS


Part 6 Interface with building owners and other resources for long term operations; projected time frame 5 days. Also interface with human shelter operations at the same time. STARTING WITH THE INCIDENT COMMANDER


Part 8


Part 10


Part 12


Part 14


Part 16




Part 18


Part 20



Part 1

Briefly describe the admittance procedure and policy for the shelter. (How will pet owners check in their pets?)

Example of Animal Intake Form. Example of Pet Friendly Shelter Rules.

Part 2

Their would be a universal form filled out when the aimals arrive with their owners, microchip scan, picture with owner, wrist band and collar using phone number as ID number. Visitation hours would be posted and rules of the shelter given to each family on arrival and they are also posted in the shelter. The rules in the example would be included.

Part 3 Identify which of the following animals be allowed into the shelter:

Part 4

Dogs Cats Birds Ferrets Goats Gerbils Hamsters Guinea Pigs Sheep Mice Poisonous Reptiles Rabbits Potbelly Pigs Reptiles Fish Arachnids

Part 5 Identify any other animals that should be allowed into the shelter.



Part 6 case by case basis. Public safety and ability to care for and secure animal would be reviewed.


Part 1



Part 2 use existing intake forms, with photos and id bands

hand out shelter rules to owners


Part 4

Dogs Cats Birds Ferrets Gerbils Hamsters Guinea Pigs Mice Rabbits Potbelly Pigs Reptiles Fish


Part 6


Part 1



Part 2 Fill out the admissions form, bring to registration table, which is reviewed by registration staff.



Owner and pets are tagged. Pet and owners are photographed together. Pet is assigned crate with registration information and photograph attached to crate. Registration form should be in triplicate.


Part 4

Dogs Cats Birds Ferrets Gerbils Hamsters Guinea Pigs Mice Rabbits Reptiles Fish Arachnids


Part 6

The nature of the intake is subject to staff expertise and facility capability and what the owner brings with them (eg cages, resources). Other community resources such as vet offices and farms and fairs etc. that have been pre-identified as shelter settings for specific species.



Part 1 Will un-vaccinated animals be allowed into the shelter?

Part 2 Yes


Part 4 Not all animals are vaccinated nor will all owners have proof of vaccines. Depending on the layout of the shelter all effort will be made to minimize infectious disease transmission.

Part 5 If the above answer is no. – Briefly explain why.

Part 6

Part 7 Will pet owners wanting to place their pet in the shelter be required to be register at the General Population Shelter across the street?



Part 8 No


Part 10


Part 12 Some families may have other sources for shelter and will not be in the red cross shelter but need a facility for their pet.



Part 2 Yes


Part 4 most people will not have their animals vac history with them


Part 6


Part 8 No


Part 10


Part 12 we are running the pet shelter not the human shelter



Part 2 Yes


Part 4 Without documentation, animals will be taken through triage and crate/containment assignment will be based on documentation/assessment.




Part 6


Part 8 No


Part 10


Part 12 The humans could be sheltering somewhere else (eg hotel, hospital, nursing home, relatives, etc.)



Part 1

Brian Lowe, an evacuee staying at the General Population Shelter at Harry Potter High School, found a stray male dog and has brought it to the shelter. He cannot keep the dog but insists that someone take care of it.

Briefly describe what actions will be taken by shelter staff.

Part 2 A different intake form is filled out for an unowned animal and the animal would be accepted into the shelter.


Part 1



Part 2 document who brought it in, photos, location where found and take care of dog


Part 1





Part 2 Dog remains contained in shelter until disaster is over and then turned over to animal control.



Part 1

The shelter has been operational for the past six hours and is now temporary home to 68 animals.

While the entire DART membership was deployed to set-up the shelter it is now important to establish a staffing plan for the next two days.

While the shelter will be operation 24 hours a day for the foreseeable future, the entire DART membership will not need to be on site.

What will the operational shifts need to be to properly manage the shelter?

Part 2 12 Hours

Part 3

With 68 animals currently being housed at the shelter what will the staffing levels, number of DART members at the shelter, need to be to properly and safely manage the shelter?

Daytime Shift:

Part 4 7

Part 5 Overnight Shift:

Part 6 5-7


Part 1





Part 2 12 Hours



Part 3


Daytime Shift:

Part 4 4 to 6


Part 6 2 for safety overnight


Part 1





Part 2 8 Hours

Part 3


Daytime Shift:

Part 4 7-3, 3-11 8-10 people


Part 6 11-7 3-5 people



Part 1 Mel Kane has arrived at the shelter with his large male Great Dane named Sergeant which is aggressive towards other dogs and unfamiliar people.



Mel is the only one that can control the dog, which he does superbly.

Mel did not bring a crate with him because the dog has never been kept in a crate or crate-trained.

Briefly describe the options for housing Sergeant at the shelter.

Part 2 We would try and find a secure room at the school for Sergeant. The owner would be allowed to be with the dog as much as needed but we would not be responsible for the owners needs.


Part 1

Mel Kane has arrived at the shelter with his large male Great Dane named Sergeant which is aggressive towards other dogs and unfamiliar people.




Part 2 we would give the dane his own private suite with a view , only the owner would be allowed in


Part 1

Mel Kane has arrived at the shelter with his large male Great Dane named Sergeant which is aggressive towards other dogs and unfamiliar people.




Part 2

1. Owner takes care of Sergeant in a segregated and secure location.

2. Mel and Sergeant transferred to a pre-arranged alternate shelter location (vet clinic, kennel, etc).





Part 1

With a limited number of DART members available to manage the shelter it will be important to turn to Community Partners (Churches, Civic Clubs, Social Clubs, Private Companies etc…) to assist with this important undertaking.

Identify five Community Partners and their point of contact information that can be called upon to assist in staffing the shelter with volunteers.

Community Partner # 1:

Part 2 Not our concern. Local

Part 3 Community Partner # 2:

Part 4


Part 6


Part 8


Part 10


Part 1




Part 2 berkshire humane society


Part 4 eleanor sonsini


Part 6 area veterinarians




Part 8


Part 10


Part 1




Part 2 Area veterinary clinics; owner of clinic


Part 4 CERT/MRC


Part 6 Private kennels


Part 8 Doggie day care centers


Part 10 Rescue groups registered with the state



Part 1

Most of the evacuees staying at the General Population Shelter located at Harry Potter High School have heard there is a Pet Friendly Shelter across the street.

Several of these evacuees have just walked into the shelter wanting to see the animals that are being housed there.



Briefly describe how this request will be handled.

Part 2

Rules set up at the shelter do not allow any individuals other than the owners of the pets in the shelter to be in the shelter area. Under special circumstances their may be therapy trained animals that can be used to allow a supervised visit with the owner of the animal and a flood victim in need of animal comfort.


Part 1




Part 2 non-owners are not allowed, refer to liason officer


Part 1




Part 2

No, politely explain that the animals are stressed and it would not be appropriate. However, encourage/invite them to sign up for the appropriate teams such as CERT/MRC/DART for the future. Make sure they understand that there is a vetting process for members on those teams.



Part 1 At what point would the shelter be demobilized?

Part 2 When the human shelter is demobed opefully the animals will leave.

Part 3 Briefly describe the procedure for demobilization.

Part 4 Owned animals would be evaluated, identified, and any veterinary concers would be discussed and written out for the owner before the animal is allowed



to leave. Housing for owned but unable to leave with owner animals would be identified and a local shelter would be asked to help with boarding these animals. Unowned animals would be turned over to local animal control. All transporting of animals to new locations would be documented. All supplies would be cleaned and inventoried and repacked. The facilty would be cleaned and disinfected.

Part 5 Would demobilization include an operational debriefing of all DART members?

Part 6 Yes

Part 7 If the above answer is yes. – Briefly describe how this debriefing will be accomplished.

Part 8 All volunteers still present at the end of the deployment would be included in the debrief. Thier may be other members who had left before the end and a separate debrief would follow ASAP.

Part 9 Would demobilization include a Critical Incident Stress Debriefing (CISD) of all DART members?

Part 10 Yes


Part 12 CISD personel would be recruited to assist in this need.



Part 2 when there is no longer a need


Part 4 a reverse of setup


Part 6 Yes


Part 8 through a meeting




Part 10 No


Part 12



Part 2 Planning as soon as possible/when the overall IC dismisses the team .


Part 4

Identify what future need for resources exist, if any. Report to IC team on current capacity and request projection of need. Demobilization may occur in stages as situation warrants. Equipment resources may continue to be staged on site at Hogwarts or any other designated location.


Part 6 Unsure


Part 8 An operational review will be done at each shift change including final demobilization. A full debriefing would occur as team would take place once team members have had a decent chance to rest.


Part 10 Unsure


Part 12 Ideally yes, but unsure that CISM teams have been allocated or qualified in addressing the needs of DART teams.

dog day disaster – a pet friendly shelter tabletop ... 5, 2011 dog day disaster – a pet friendly...

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