RESUME

Mohammad Zaffer KhanMobile: +91-9934354184E-mail: zafarcapri@rediffmail.com

PROFESSIONAL SYNOPSIS:

Dynamic & Proactive Professional with overseas 11.2+3.6 years (total- 14.8 years) of rich and insightful experience in Administration, Personnel, Logistics, Office Management, and Recruitment with sound and extensive exposure in INDIA, U.A.E., MALTA (EUROPE) & K.S.A.

Quick adaptability to changing technologies to meet new requirements successfully with a systematic and organised.

Excellent communication and interpersonal skills, with ability to develop unity in group through team work and resourceful ideas.

A systematic, organized, hardworking with an analytical bent of mind and determined to be a part of a growth-oriented organization.

Conceptually strong and possess an innovative approach to problem solving with an eye for detail.

PROFESSIONAL EXPERIENCE AND CAREER ADVANCEMENTS:

Experience Abroad : 11.2 Years.

Name of Organisation From To Designation

KAEFER SAUDI ARABIA, YANBU (K.S.A.) 06.12.2011 20.08.2014 Project/Camp Coordinator

INECO LTD ABU DHABI (U.A.E.) 12.12.2006 05.08.2011 Project Coordinator

ALBERTA FIRE & SEC SYSTEM MALTA (EUROPE)

30.08.2005 18.08.2006 Project/Admin Coordinator

KEY INFORMATION TECHNOLOGY DUBAI (UAE)

18.03.2001 09.09.2003 Administrative Assistant

Experience India : 3.6 Years.

Name of Organisation From To Designation

SUBICA ENTERPRISES LTD. 21.08.2004 24.08.2005 Admin / Stores Coordinator

LARSEN & TOUBRO LTD 15/08/1996 28.02.1999 Storekeeper

KAEFER SAUDI ARABIA, AL KHOBAR (K.S.A.)

Yanbu: Saudi Aramco Company (SAMREFF)Client : ARCC (Al Rushaid Construction Company)Project Name- Clean Fuel Project.

From 06.12.2011 – 20.08.2014

The company is a leading Construction Company engaged in the work of Insulation, Scaffolding and Fireproofing, Refractory and Painting work & other mechanical jobs etc. for the major Oil & Gas, Water/Power companies.

Here I am appointed as “Project/Camp Coordinator – (Admin & HR) and my Key responsibilities were -

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Coordinating with AGM - Admin & H R on day-to-day administration issues. Preparing the budget & costing of the major administrative expenses requirements like, lodging & fooding, Transportation & Communication. Managing & controlling the expenses on a monthly basis consumptions, vehicle flow, attendance, Administrative Operations & Functions. Implementing company's policies & procedures in accordance with Law. Ensuring efficient & effective office administration in the offices / camps. Controlling office management like housekeeping, office equipment maintenance. Supervising Divers, Mechanic and office boys, for maintenance. Submitting monthly action plan for carrying out maintenance activities in offices along with the cost. Ensuring the cost effectiveness in our all Office Administration functions and seeing that the infrastructure and resources are utilized full to avoid wastage. Ensuring water and electricity supply in all offices on day to day basis. Utility bill payments on time. Handling camps administration like Check in / Checkout, bedding items, Housekeeping. Water and Sewage etc. Looking after labour camps maintenance and timely renewal. Handling logistics and transportation. Controlling on Vehicles & Assets maintenance & servicing on regular basis. Handing mobilization and demobilization of manpower’s/ vehicles / equipments. Handling and updating the employees leave record and their Leave & settlement. Coordinating with travel agents for arrangements of ticket of employee if they are going on vacation / transfer / exit. Handling employee’s grievances and contributing in policy making. Ensuring proper discipline at site and camps & preparation time to time Circulars and other disciplinary letter like Warning / Suspension / Termination. Handling employee’s passports and timely renewal of all controlled documents like PP/LC/Visa/TUV cards etc. Coordinating with Area Manager & site manager for any manpower requirements at site. Coordinating with head office to arrangements manpower from recruitment or arranging manpower from the local manpower suppliers. Arranging orientation / Induction of new employees. Verifying medical bills, mobile and telephone bills for their respective sites and debiting mobile bill money to employees. Updating various MIS reports like DMR, Camp man days, Assets log sheets, Vehicle & Equipment maintenance service records. Providing necessary assistance to organize various events / programmes for the employees in coordination with HR Department. Supervising the HR staff, assign work activities, monitor performance and review results.

Worked in ERP System.

Preparation of Leave application of employees. Cancelation of application from system. Preparation of Final Exit application of employees. Preparation of duty joining report of employees after joining from vacation. Preparation MR and purchase order as per MR (Materials Requisition). Changing employees allocation as per MTS (Manpower Transfer Note). Updating master employees details in ERP. Generating report of all employees site wise, total manpower report etc. Vehicle allocation report in ERP. New allocation of for vehicle as per ATN (asset transfer note). Asset allocation and report. Passport issue in ERP when employees going on annual or emergency leave. Preparation/generation of Monthly report to update management.

INECO LTD ABU DHABI (U.A.E.):

Client : GS EngineeringProject : Green Diesel Project

From 12.12.2006 – to 05.08.2011

The company is a leading Mechanical and Construction company engaged in the work of Insulation, Fireproofing work, Refractory work, Shut down maintenance work, Manpower supplier and other jobs etc. in Middle East for the major Petroleum Companies in Middle East countries and India.

Here I was appointed as “Project Coordinator & HR Officer” and my Key responsibilities were -

Recruitment activities, Coordination with Manpower Agents, Data Consolidation and Management, Pre-screening / Short Listing candidates as per requirement, arranging interviews and preparing offers for the selected candidates. Signing agreements, renew agreements etc. organizing all the recruitment process, Preparing and organizing the travel plan after negotiation with the candidates to minimize the time for new joiners. Performance Appraisal, Team Building / Training, Maintaining

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Personal files & Employees services Records, compilation of records of Senior Executives, correspondence with Manpower Agents, receiving candidates, Co-ordination with PRO for various administrative matters such as Visas, Medical Insurance and other Personnel matters. Conduct Orientation programme for new joiners. Maintain records of company office facilities / equipments and monthly audit report of stores for incoming / outgoing materials / machines / tools / generators etc. Vehicles mobilization as per requirement of project sites. Arranging the Oil Field Security Passes & Free zone passes and site security passes etc. Project Coordination & Logistics – arrangement of accommodation for workers and staff at various Project Site, mobilization of manpower, material, machinery etc. Arrangement of the internal and external Trainings (Basic Fire Fighting/ HUET/ Sea Survival/ H2S orientation and Personnel Basket and swing rope transfer). Follow-up with shipping companies regarding the ETA / ETS of vessel / arrange to obtain the Delivery Order & Controlling & Maintaining the prevailing rules and Regulations of the Company etc.

ALBERTA FIRE & SECURITY SYSTEM MALTA (EUROPE)

Client : AGS JVProject Name : Mater Dei Hospital

From 30.08.2005 to 18.08.2006

The Company is a leading Fire Fighting company in Europe involved in Insulation and Ducting work.

Here I was appointed as “Project Coordinator & HR Administrative Officer” and my Key responsibilities were -

Successfully performed back office operations and administration of tele management. Facilitated the well sorted executive’s calendar for appointments, meetings, and conferences. Established and handled various filing and records management systems. Supervised domestic, foreign travel arrangements & Ticket booking. Housekeeping, Stationary, Electrical related works, Organizing parties and functions. Diligently administered the front office, petty cash and coordination activities including - Email management, Employee Services, Compilation of records of Senior Executives, Preparation of Agendas & Minutes of the Meeting, Supervising the implementation of new office systems.

KEY INFORMATION TECHNOLOGY LLC DUBAI (UAE)

From 18.03.2001 to 09.09.2003

The company is a leading IT Company , Dell Computer dealer in UAE and parts etc.

Here I was appointed as “Administration Assistant” and my Key responsibilities were -

Answer telephones and transfer to appropriate staff member. Perform general clerical work & back office operations. Maintain hard copy and electronic filing system. Research, price, and purchase office furniture and supplies. Coordinate and maintain records for staff office space, phones, parking and office keys. Setup and coordinate meetings and conferences. Maintain and distribute staff weekly schedules. Collect and maintain PC inventory. Support staff in assigned project based work. Provide office orientation for new employees. Setup accommodation and entertainment arrangements for company visitors. Maintain office records. Email and customer contacts. Making Letters, faxes, purchase order etc as per the company requirement. Handling & Controlling the Housekeeping for the Hygienic environment of office & factory. Other duties as assigned. Supervising the implementation of new office systems, Preparation of correspondence documents.Worked on Chameleon operation system.

Academic Qualification:

10th Std. in 1992 with 65% marks from Bihar Board (L H High School Lakrakhanda) Bokaro Steel City. Bihar

12th Std. in 1994 with 70% marks from CBSE Board (Senior Secondary School 10+2 Bokaro) Bokaro Steel City , Bihar

Hons Degree (B.A Hons) in 1999 with 59% from Vinobha Bhave University Hazaribag. Bihar

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Professional Qualification:

One Year Studentship Course in Materials Management.

One year Diploma in Computer Programming and Application.

ADDITIONAL INFORMATIONS:

Name : Mohammad Zaffer Khan

Father’s Name : Shamim Ahmad

Date of Birth : 05.12.1973

Address for Correspondence : Azad NagarPost – SiwandihDist – Bokaro Jharkhand (India)

Indian Contact No : +91 9934354184,

Marital Status : Married

Nationality : Indian

Religion : Muslim

Language Proficiency : English, Hindi, Arabic, Urdu

Passport No : L 4569743 Place of Issue : Riyad (KSA)Date of Issue : 30.01.2014Date of Expiry : 29.01.2024

Valid Driving Licence : K.S.A.

Date : Name : Mohammad Zaffer khan

Signature :

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