documentation thesis

ONLINE LOAN APPLICATION AND INFORMATION SYSTEM FOR MUSLIM KRISTIAN VENDORS ASSOCIATION INC.

A Project Proposal

Presented to

the Faculty of STI College

In Partial Fulfillment of the Requirements for the Degree of

Bachelor Science in Information Technology

by:

Adtiz, Sittie Nor-aine A.Ali, Noria K.

Francisco, Jaynel L.Lacopia, Ian Vergel P.

Nelson D. BendigosaProject Adviser

October 2010

STI College

ADVISER’S RECOMMENDATION SHEET

A Project Proposal Entitled


by:



And submitted in partial fulfillment of the requirements of theBachelor Science in Information Technology degree has been examined

And is recommended for acceptance and approval

Nelson D. BendigosaProject Adviser

October 2010

STI College

APPROVAL SHEET



by:



after having been presentedis hereby approved by

Anna Marie L. AbdonProject Coordinator

October 2010

PROJECT COORDINATOR AND DEAN’S ACCEPTANCE SHEET



After having been recommended and approved is hereby accepted

by the IT Department of STI College

Anna Marie L. AbdonProject Coordinator

Myrissa W. SandayAcademic Head

October 2010

PANEL’S APPROVAL SHEET



by:



after having been presented is hereby approved by the following members of the panel

____________________ ____________________ Panelist 1 Panelist 2

____________________ Lead Panelist

October 2010Abstract

Muslim Kristian Vendors Association Incorporated is a micro lending and

microfinance association for small business. The organization aims to help people

start a small business and increase to bigger assets. Applicants of the association

much provide the requirements for them to become a member. The association

organizes the small vendors and other sub-sectors of urban poor and educates them

about their situation towards addressing the issues and problems directly and

indirectly affecting them. Enhancing, capacitating and empowering the small

vendors and other sub-sectors of urban poor enable them to participate in the

community development. This is to promote the total well – being of MUKRISVA

members and to contribute to the economic growth of their community.

MUKRISVA is currently using a manual operation. The association posts a

weekly announcement for the weekly meeting, making invitations to each member,

club activity, receiving comments, suggestion and question within the meeting and

compiling hard copy of records and documents. These transactions make the club

unorganized and time consuming.

Nowadays, technology is evolving and improving. The researchers proposed the

Online Loan Application and Information System for Muslim Kristian Vendors

Association Inc., which will help to improve the efficiency and effectiveness in

information dissemination. The fast accessibility of documents and time management

is due to improve the transactions and getting work lessen.

Preface

The main problem of the proposed system is how to improve the transaction

of the current system of Muslim Kristian Vendors Association Inc. in providing

inquiries and promoting the organization through online dissemination at accessible,

reliable, precise and important information. The significance of the proposed system

is to provide inquiry regarding the association and other information that may be

needed by the members without consuming much time and effort. The purpose of the

proposed system is for the association to be recognized and helped in terms of

promoting the association to increase their population in the years to come. And also

it will give benefits to the association management. This will help them lessen their

tasks in advertising and announcing events about their meetings or assembly, new

applicants and to help them encourage applicant to become a member.

The overall structure of the project documentation is based on the gathered

information by the proponents during client communication with the help of Nasser

Kusain, operational field manager of MUKRISVA Inc. and staff, about it

information on micro lending, activities, mission, vision, goals and objectives.

TABLE OF CONTENTS

Abstract

Preface

1 Introduction 1-1

1.1 Statement of the Problem 1-4

1.1.1 General Problem 1-5

1.1.2 Specific Problem 1-6

1.2 Overview of the Current State of the Technology 1-8

1.3 Objectives 1-9

1.3.1 General Objectives

1.3.2 Specific Objectives

1.3.3 Scope and Limitation 1-13

1.4 Project Rationale 1-14

1.5 Methodology 1-18

2 Theoretical Framework

2.1 Introduction 2-1

2.2 Web Application 2-1

2.3 Data Based Management 2-2

2.4 GUI (Graphics User Interface) 2-2

2.5 Client-Server Network 2-3

2.6 Internet 2-3

2.7 Spiral model 2-4

2.8 Summary 2-4

3 ONLINE LOAN APPLICATION AND INFORMATION SYSTEM


3.2 System Design Specification 3-2

3.2.1 System Function 3-5

3.2.2 System Requirements Specification 3-6

3.2.3 Summary 3-7

4 PERFORMANCE ANALYSIS


4.2 Experimental 4-1

4.3 Results and Analysis 4-2

4.4 Summary 4-2

5 CONCLUSION 5-1

BIBLIOGRAPHY

ACKNOWLEDGEMENT

APPENDICES

Appendix A-Transmittal Letter

Appendix B -Sample Forms

Appendix C- Personal Technical Vitae

Appendix D-Resource Person

Appendix E –Gantt Chart

Appendix F - References

Appendix G- Screen Design

Appendix H- Source Codes

Chapter 1. INTRODUCTION

The computer is considered as the most important invention of the twentieth

century. Computer touches every part of our lives because of its rapid decreasing cost

of processor. The invention of computer machines has brought about the massive

demands of the businessmen in any business institutions to computerize the recording

and management of data and information pertinent to client and the institution.

As a result, the researchers proposed the Online Information System which

refers to the interaction between people, algorithmic process, data and technology. A

work system includes capturing, transmitting, storing, retrieving, manipulating and

displaying information.

The Online Loan Application and Information System of Muslim Kristian

Vendors Association Inc. is an Online Company Information System that allows users

to access information of the system through web anytime and anywhere.

The World Wide Web or simply Web is a way of accessing information over

the medium of the internet. It is an information-sharing model that is built on top of

the Internet. The Web HTTP protocol is one of the languages spoken over the Internet,

to transmit data. Web services use HTTP to allow applications to communicate in

order to exchange business logic, use the Web to share information. The Web

documents called Web pages that are linked to each other via hyperlinks. The

documents are formatted in a markup language called HTML (Hypertext Markup

Language) that supports links to other documents, as well as graphics, audio, and

video files and text files.

___________________________________________________________________

__

ONLINE LOAN APPLICATION AND INFORMATION SYSTEM FOR MUKRISVA 1-1

The Muslim Kristian Vendors Association Inc. (MUSKRIVA) is located at

Door 3 (016C) E&H Complex Quezon Avenue Cotabato City. It is a non-stock non-

profit organization owned and managed by Mokamad Q. Kusain and was registered to

the Securities and Exchange Commission and to the Bureau of Internal Revenue. It

was established on October 13, 2003 which the major project is micro lending for

vendors in - house and in- market and establishment. It has a member of 15 persons

before, now extended to 700 plus. It composed of four operational employees and a

manager. Their starting loan is from one to five thousand then extended five to ten

thousand within six months. When the client can’t pay to the exact due date there will

be a penalty of 15%. The members of the association can avail also a loan in the

organization. Their office is open from 8 o’clock in the morning up to 5 o’clock in the

afternoon. The association started when a foreign donor contributed an amount just to

start the small time business industry. The funding of the loan is fast growing and now

they use it for the applicant to loan.

To envision a society where the people in Cotabato City and its adjacent

province and municipality living peacefully; strive for mutual trust and respect and in

harmony with the environment is the mission of the organization.

The mission is to organize the small vendors and other sub-sectors of urban

poor and educate them about their situation towards addressing the issues and

problems directly and indirectly affecting them. Enhancing, capacitating and

empowering the small vendors and other sub-sectors of urban poor enable them to

participate in the community development. Promote the total well – being of

MUKRISVA members and contribute to the economic growth of their community.

_____________________________________________________________________


The goals of this organization are to enhance or strengthen Microfinance

Services as core program of MUKRISVA for its members. To liberate members from

the oppressive rates charged by moneylenders and to contribute to the economic

growth and peace building efforts in the community. To mainstream the human rights,

gender fair and development perspective of the various stakeholders.

The objectives are to instill social values and enhance entrepreneurial capacity

of the organization, leaders and members. To sustain the livelihood and business

enterprises of members. To strengthen cooperative relations among network

organizations for the socio – economic development of the community. To develop the

capacity of MUKRISVA to document, monitor and evaluate its activities and to

establish its database and indicators of growth and sustainability that are human rights

based and gender fair.

_____________________________________________________________________


1.1 Statement of the Problem

1.1.1 General Problem

The general problem of the proposed system is how to create an online loan

application and information system of MUKRISVA that is accessible anywhere and

anytime by anyone through the use internet. The researchers found out several

problems in the current information dissemination of the organization.

1.1.2 Specific Problem

o Application and registration of members is time consuming.

In the current system the registration and application of the member is done

manually. The process of the file in each applicant is time consuming due to

their current transaction.

o Payments for the membership and loans are time consuming.

In the current system, any payments or fees for membership are collected by

the placement officer. Thus, it is hard for the members because they have to

go to the office to pay their loan. The statement of account of the members

are written manually and kept the records in the company files only in the

cabinet.

_____________________________________________________________________


o Loans transaction of the association such as loan request, renewal and

approval are inconvenient.

In the current system, any loans transaction by the member is done manually.

The applicant will wait a long time before their request of loans be granted

by the association and the processing consumes a lot of time before it will be

approved.

o Monitoring the performance of the members in payment and co-maker is

insufficient.

The current system recorded the member’s late payment and an applicant

recommended by the members. The dissemination of the information is

beyond the restriction of the management only. The updating and organizing

of the files takes a lot of work to be done in the current system.

o Posting of information is time consuming.

In current system only members and some personnel know what really

MUKRISVA is all about. The information is only posted in the office bulletin

and the dissemination of the information spread out only inside the office and

the members of the association.

o Information and data security are not strictly implemented.

Since the current system uses manual transaction, there is no assurance for

the safety of their files. They used cabinet for archiving inactive member’s

record and as well as the organization document which is time consuming to

process.

_______________________________________________________________________


o Time consuming in archiving the records of the association.

The current system compiles and kept their reports in a folder and through

a cabinet and it takes a lot of time to search a wanted file of the association.

o Generation of reports for monthly and yearly reports.

The assign employees conduct a meeting and consultation on applicant and

they train the new applicant on how to improve their business. In this

operation, the coordinator submits monthly and yearly reports for the success

of their survey. They also report the transaction of payment and overdue.

o Backup and recovery of files and records.

The present set-up provides a manual back-up of files. The present practice is

simply a collection of stored and filed copies in folder and logbooks. With

planned online information system, there is no need to encode again records

and documents because it is automatically arranged and easily back up.

_____________________________________________________________________


1.2 Overview of the Current State of the Technology

The organization’s current system is based on the sequence of current

application of the new member and the client who avail for loan. The organization has

requirements to become a member. For the new loan application, it requires the

recommendation from active member (qualified) the following: latest cedula (Xerox

copy), Barangay clearance, recent 2x2 ID picture, business permit (option), pay slip

employee/payroll and interview (survey). The new applicant must provide all the

necessary requirements and 50 pesos for fee registration. There is a form for new

members to fill-out necessary information. To become a member, there is a form for

loan application. When the client can’t pay the amount borrowed on the due date, there

is a 15% penalty.

Some gathered information about the components of these fields.

The organization conducts an orientation to new applicant to orient the rules

and regulation of the association and find out what is the organization all about.

The personnel- in- charge gives the copy of the requirements on the applicant

on how to become a member of the association and let them know that this

requirement must produce in order to become a member.

In the current system, they conduct interview to those applicant who are

interested and survey the existing business so that the operational officer can cite on

how to help the applicant improve their business.

_____________________________________________________________________


After conducting a survey to the applicant the association will have the process

of the said credit investigation which verify and attain a borrower’s identity, personal

background, and financial capability and credit history. These serves as the security of

both the creditor and debtor from credit identity theft and other fraudulent credit

actions.

The current system will report and submit all the data and information about

the applicant to the board of trustees for one week for its approval of the Body of

Disbursing Officer (BDO) to acquire the loan in the association to start and improve

the business they wish.

When the Body of Disbursing Officer (BDO) approves the information and

requirement of the applicant, the applicant can loan an amount which is two to three

thousand for the first loan.

A weekly amortization schedule for newly loan, in the flow of payment they

have three package but the association used the first package which is one to two

months, 4% for the interest, 6% for the saving in the association which the total of

10%.

_____________________________________________________________________


1.3 Objectives

1.3.1 General Objective

The main objective of the proposed system is to develop a system that will

improve the manual transaction of the current system of the Muslim Kristian

Vendors Association in a convenient and more relevant.

1.3.2 Specific Objective

The proposed study aims to accomplish the following:

o To create a module that will accept account and registration form for

the members.

o To create a module for online payments for membership and loans.

o To create a module for online statement of account of the members.

o To create a module for loans transaction of the association such as

loan request, renewal and approval.

o To create a module that will monitor the performance of the members

in payment.

o To create a module for mode and maintenance of payment of the

applicant.

o To create a module that will track the member that recommended by

the employees.

o To create a module that will post, update, and organize all the

information of the association.

o To create a module for user-level access and retrieve lost password.

o To create a module for generating reports for monthly and yearly.

o To create a module for backup and restore.

o To create a module for search facility.

______________________________________________________________________


1.3.3 Scope and Limitation

The scope of the research study will directly involve the specific transaction of

MUSKRIVA Inc. particularly in micro-lending program. It focuses primarily on

monitoring, recording, and preparing the business operation report. This study covers

the following:

o A module that will accept account and registration form for the

members.

The proposed system will have an account to register the members in this

way the flow of transaction accurate and fast. The member also can access

the information of the association.

o A module for online payments for membership and the loans.

The proposed system will provide a module for online payments of

membership and loans for the client to pay thru online without wasting their

time to visit the office.

o A module for online statement of account for the members.

The proposed system will provide a module for online statement account of

the member to inform them the statement paid amount and the balance left off

to their loan amount.

_____________________________________________________________________


o A module for loans transaction of the association such as loan request,

renewal and approval.

The proposed system will provide a module for loan transaction that is more

accurate. It will lessen the transaction of loan both the applicant and the

administrator.

o A module that will monitor the performance of the members in payment.

The proposed system will provide module that will automatic update the

performance of the members in payment either good or bad records.

o A module for maintenance of payment of the applicant.

The proposed system will provide module that will facilitate the maintenance

of payment as well as the mode of payment of the member also update in the

system.

o A module that will track the member that recommended by the

employees.

The proposed system will provide a module that tracks all the members who

recommended the employees in the association for a loan.

_____________________________________________________________________


o A module for retrieving lost password.

The proposed system will provide a module for user-level to secure

confidential files and to access and to retrieve password to log-in in the

system when problem occurs.

o To provide a module that will post, update and organize information.

The proposed system can update the files and improvement of the association

and can organize easily and more convenient accurate data of new applicants

as well as the members.

The proposed system will be helpful to the marketing personnel in generating

the reports stored in the system. The system will be able to generate progress

report in order for the management and the client will have access for the

improvement.

o To provide a module for archiving.

The proposed system will provide a module for public records that store in

the system and open to the user.

o To provide a module for backup and restore.

The proposed system will provide a module for backup the file and restore it

in case of lost of files and restore it again.

_____________________________________________________________________


o A module for search facility.

The proposed system will provide a module to explore and search the wanted

file that is stored in the system.

_____________________________________________________________________


1.4 Project Rationale

The institution, employees, as well as the applicants, members and the future

researchers are the beneficiaries of the study. Particularly the MUKRISVA will

reap so much benefit for fast, accurate and reliable documents, reports and other

information they need in their day to day activities. The association gathered data

and give a comment on any subject matter being considered by the association and

in turn the association will have a fast and immediate feedback for their proper

guidance to come up with better and quality association which will redound to the

benefit of the Cotabato City.

This study is to improve the transaction of the current system that will

eliminate the difficulties in registration, records of the client and information of the

company, provide assurance on the security of the records and make faster the flow

of the transactions of the said association. The client can access easily to the

organization for some queries about the latest news of the association. The analysis

of the information gathered based on the proposed study will tackle all the

information and transactions of MUKRISVA INC.

_____________________________________________________________________


1.5 Methodology

The researchers decided to use the Spiral Model Paradigm, since the model is

best suited to the system development of the research study without complicating the

procedures, which involves the preparation of the existing online information of the

Muslim Kristian Vendors Association Inc.

The Spiral Model Paradigm requires six stages to complete, and these are as

follows; Customer, Communication, Planning Stage, Risk Analysis, Engineering

Stage, Construction and Release, and the Customers Evaluation.

The researchers decided to use Spiral Model Paradigm due to its flexibility in

terms of providing more room to scheme and correct errors during and after the

system development. Moreover, such model will make it easier for the researchers as

developers of the system to further identify possible occurrences of problems,

especially during the parallel testing of the proposed system.

Customers Communication Stage

At this stage, the researchers have continuously provided the intended users the

opportunity to re-assess all the things that have been agreed upon. This is important

because all existing requirements like the data and information concerning the

existing format of the online information are incorporated in the overall design of the

proposed system.

After each re-assessment, the intended users all document all the possible

modification, which is necessary for the proposed system to meet all minimum

requirements of the existing format of the online information. The constant exchange

of information or feedback between the developers and intended users have created a

venue to discuss further the general idea of providing automation as a method to

improve the existing format of the online information.

_____________________________________________________________________


The Planning Stage

After identifying the subject of the research study, the researchers prepared a

transmittal letter that would be signed by the Manager and the Thesis Coordinator.

The purpose of the letter is to seek permission for conducting a research study and in

order for the researchers to conduct an interview to the respondents.

The researchers also included the provision of the following problems to be

solved:

Adding of new information in the current system of MUKRISVA is not

organized.

Updating of information in the current system of MUKRISVA is not

organized.

Keeping of files and necessary information are prone to be lost.

In the current system, the public especially the people outside the City find

hard time gathering information regarding the MUKRISVA profile.

The researchers started gathering data and information regarding the subject of

the research study so as to find solution to their problems. The procedures that were

used for data gathering are as follows; Interview with the in- charge personnel and

fill out a sample form. The information derived from such data gathering procedures

provides the researchers the idea of Online Information System to improve the

delivery and format of the existing system of MUSKRIVA INC.

_____________________________________________________________________


Risk Analysis

The researchers identified the possible risk and its avoidance so that it will not

complicate the system development. Such risk involves the maintenance and

upgrading of the software itself, which will require the technical expertise of a

consultant knowledgeable in the maintenance and upgrading of the software.

The training procedures of the personnel who will be the intended users of the

system are also considered as risk, since the manual for the training will have to

develop for easy transition without the possibility of misusing the system.

The avoidance of such risk will largely depend on the ability of the researchers

to anticipate its occurrences by formulating contingency plans such as seeking the

expert’s opinions on how to upgrade the software, the availability of the hardware,

and lastly the training manual for the personnel as the intended users of the system.

Engineering Stage

The engineering stage involves the decision of the researchers on what

programming language to be used for the coding of the proposed system, and exactly

when to code the program and what software to be used in designing the Graphical

User Interface.

The researchers decided to use PHP as the programming language, while the

designing software being used is the Adobe Dreamweaver CS3,XAMPP Control

Panel and Navicat for MYSQL, and the hardware requirements will commensurate

to the requirements for the existing format of the Online Information,

_____________________________________________________________________


Construction and Release

The actual hands-on or the coding of the system is considered as the most

crucial part of the research study because this is where all data information gathered

during the early stages of the study. This is to prove whether it is sufficient or not,

otherwise if the occurrences of problem happened during the early stages of the

system development, then the researchers must immediately solve the problem by

reviewing all the details in the planning stage.

Customer Evaluation

The last of the Spiral Model will involve the things agreed upon between the

developers and intended users of the proposed system. As such, the things agreed

upon are the following:

o Requirements of the existing format of the association profile to be

included in the proposed system.

o The frequency or schedule to be implemented upon using the proposed

system.

o The schedule for training of the personnel as the intended users of the

system.

o The actual testing of the proposed system.

o The possible contingency plans to address the occurrences of problems

concerning the proposed system.

_____________________________________________________________________


Chapter 2. THEORITICAL FRAMEWORK

In the recent workplace, it is necessary that the technology works both

efficiently and consistently. A computer and information system plays a vital role

in the implementation of technology within the organizations. They do everything

from helping to construct a business plan to overseeing network security to

directing Internet operations.

The proposed system was revised with minor revisions, it is tested with

errors. The development of the proposed system is concerned with hardware &

software on how to disseminate information, provide online information for the

club. The programming and the development of the said system was broadly

discussed and explained in the objectives, scope and limited to software and data

consideration.

2.1 Introduction

The proposed system was enhanced, expanded and developed by using

different theories such as: Web Application, DBMS (Database Management

System) and GUI (Graphic User Interface), Internet, Client-Server Network.

These theories are applied in order to respond to the request of the clients to

allow the user (Administrator) to create, save, edit and maintain and also control

access to database.

The following theories that help design the proposed system:

2.2 Web Application

The system uses website in order to provide online based connection, to

have network accessible information of the system. We use the main protocol

which is Hypertext Markup Language to provide and to describe appearance of

the information as a text on screen to create links and references in the form of

hypertext.

_____________________________________________________________________


Is an application that is accessed over a network such as the Internet or an

intranet. The term may also mean a computer software application that is hosted

in a browser-controlled environment or coded in a browser-supported language

(such as JavaScript, combined with a browser-rendered markup

language like HTML) and reliant on a common web browser to render the

application executable.

Source: (http://en.wikipedia.orglwiki/Client-server)

2.3 Data Based Management

The system also involved DBMS (Data Base Management) for the

management of the database to have control in generating reports, information &

data also files within the system. This system could process insert, update &

delete information, to put all information in a database. Sets of programs that

control the creation, maintenance, and the use of a database. It allows

organizations to place control of database development in the hands of

database (DBAs) and other specialists. It provides facilities for controlling data,

enforcing data integrity, managing concurrency, and restoring the database from

backups.


2.4 GUI (Graphics User Interface)

The system drawn in graphics user interface for the system’s to have

human interaction with the system. We provide icons such as home, news,

activities, calendar, archives & etc. for the system that allows user to click and

drag objects with a mouse instead of entering text at command line, to have a

user-friendly interface.

_____________________________________________________________________


http://en.wikipedia.org/wiki/Data_integrity

http://en.wikipedia.org/wiki/Database

http://en.wikipedia.org/wiki/Executable

http://en.wikipedia.org/wiki/HTML

http://en.wikipedia.org/wiki/Markup_language

http://en.wikipedia.org/wiki/Markup_language

http://en.wikipedia.org/wiki/Internet

http://en.wikipedia.org/wiki/Application_software

2.5 Client-Server Network

Computing or networking is a distributed application architecture that

partitions task or word loads between service providers (servers) and service

requesters, called clients. Often clients and servers operate over a computer

networks on separate hardware. A server machine is a high-performance host

that is running one or more server programs which share its resource with clients.

A client does not share any of its resources, but request a server’s content or

service function. Clients therefore initiate communication sessions with servers

which await (listen to) incoming request.


2.6 Internet A global system of interconnected computer networks use the

standard Internet Protocol Suite (TCP/IP) to serve billions of users worldwide. It

is a network of networks that consists of millions of private, public, academic,

business, and government networks of local to global scope that are linked by a

broad array of electronic and optical networking technologies. The Internet

carries a vast array of information resources and services, most notably the inter-

linked hypertext documents of the World Wide Web (WWW) and the

infrastructure to support electronic mail.


_____________________________________________________________________


http://en.wikipedia.orglwiki/Client-server

http://en.wikipedia.org/wiki/E-mail

http://en.wikipedia.org/wiki/World_Wide_Web

http://en.wikipedia.org/wiki/Hypertext

http://en.wikipedia.org/wiki/Internet_Protocol_Suite

http://en.wikipedia.org/wiki/Computer_network

http://en.wikipedia.orglwiki/Client-server

2.7 Spiral model Is a software development process combining which elements of

both design and prototyping-in-stages, in an effort to combine advantages of

top concepts. Spiral lifecycle model (or spiral development) is a systems

development method (SDM) used in information (IT). This model of

development combines the features of the prototyping model and the waterfall

model. The spiral model is intended for large, expensive and complicated

projects.

2.7 Summary

The proposed system is to help enhance the current system in promoting the

MUKRISVA. This also enhances the level of inquiry especially in the field of

micro lending status, increase the speed of finishing tasks and will give the user a

convenient use of the system.

The theories are must applied in the proposed system; these theories are the

materials to develop the system to work properly. Without those theories as a

guide, the researchers will have problem in finishing the system. Thus, these

theories will be the primary key in accomplishing the proposed system, a system

that is reliable, and accurate.

_____________________________________________________________________


http://en.wikipedia.org/wiki/Waterfall_model

http://en.wikipedia.org/wiki/Waterfall_model

http://en.wikipedia.org/wiki/Prototyping

http://en.wikipedia.org/wiki/Design

http://en.wikipedia.org/wiki/Software_development_process

Chapter 3. ONLINE LOAN APPLICATION AND INFORMATION

SYSTEM FOR MUSLIM KRISTIAN VENDORS

ASSOCIATION INC.

3.1 Introduction Online Loan Application and Information System will help the

MUKRISVA in disseminating information to its members and other applicants.

This will make their transaction more relevant with the help of the web,

transferring data from one place to another in just an easy way. It envisions a

society where the people in Cotabato City and its adjacent province and

municipality live peacefully and strive for mutual trust and respect and harmony

with the environment. To strengthen the Micro-finance program to liberate

members from the oppressive rates charged by moneylenders and to contribute to

the economic growth and peace – building efforts in the community.

The Online Loan Application and Information System is capable of

determining the person in the association in need, since it has a part of

registering to become a member. The system is not just for the members but it is

also for others who have queries and curiosity on what the association is all

about. The system will provide a module that will post all the information of the

association for everyone.

The proposed system will use a Web Application through Local Area

Network (LAN) Set-up.

_____________________________________________________________________


3.2 System Design Specification

The proposed Online Loan Application and Information System for Muslim

Kristian Vendors Association Incorporated will help its mandated vision. Careful

analysis of the system is necessary for the transition from the current system to

the proposed online system to meet the needs and expectation of the organization

for an easy validation and attainment of maximum efficiency. It includes specific

operations that are prepared manually, such as adding, filing, recording,

retrieving, generating reports, tracking and other function. The proposed system is

done in Microsoft Dreamweaver 8 environment where we use the Personal Home

Page Language plus the HTML.

3.2.1 System Function

The creation of the proposed system design is break down for the

different expected output as specified in the objectives of this, such as

o Accept account and registration form for the members.

The system will accept member registration by filling out a form online or

download the form and generate a username and password for each member.

Individuals who are willing to become a member can join and may sign up

but will be informed and be approved only by the system administrator.

o Accept online payments from the members.

The system will accept payments online which is very convenient on the part

of the members who are not able to pay personally if they are lack of time to

visit the office or out of town.

_____________________________________________________________________


o Loan transaction of the association such as loan request, renewal and

approval.

The system will transact all the processing of the loans that is very convenient

on the part of the members and the management. It makes the processing

more accurate and fast.

o Monitoring the performance of the members in payment.

The system will automatic update the background of the members in

payment either good or bad records. The monitoring will more relevant and

accurate.

o A module for maintenance of payment of the applicant.

The system will improve the mode of payment of members and also the

maintenance of the percentage of every loan and late payments.

o A module that will track the member that recommended by the

employees.

The system will show all the members who recommended by the co-maker to

avail for loan in the association.

_____________________________________________________________________


o User-level access for the user.

The system will first generate user account with username and password for

each member. Password generated by the system may then be changed

according to the user’s preference.

o Retrieve lost password of the user.

In this module the system will provide convenience on the part of the user

since forgetting passwords are sometimes avoidable.

o Post all information of the MUKRISVA and its members.

The system will provide a dynamic page that displays the pictures, mission,

vision, objectives and goals of the association. Achievement, activities and

history of the organization also posted.

o User can access and post forums, FAQ’s and feedback.

The system will accept comments, questions and suggestion from members

and other concern individuals online.

o A search facility and automatic archiving.

The system will provide a module in which the user can search easily about

the information of the association and the member. Archiving will be

based on the preferred date and time of the administrator.

__________________________________________________________________


o Survey polls for the users who access the system.

The system will provide a module of polls from visitors in the site where they

can easily cast their vote and answer questions that are being asked.

o Backup and restore of the system.

In case some problem occurs during run time process, user may still retrieve

and restore file. Backing up of files is most important feature of data security

of the system to secure the files and records when some problem occurred.

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Chapter 4 PERFORMANCE ANALYSIS

4.1 Introduction

The general objective of the study is to enhance the information

dissemination of MUKRISVA. This will be a material for them to have effective

promotion so that they can encourage individuals to become a member to the

association and to enhance their communication in terms of inquiry. Thus, the

researchers proposed the online loan application and information system for Muslim

Kristian Vendors Association (MUKRISVA). The researcher conducted research,

communications, plan, analysis, error debugging, testing and some experiments to the

problem to know whether the project is well done or not.

The proposed system was designed to enhance the existing system of

MUKRISVA with regard to information dissemination, inquiry and loan transaction.

Thus, these experiments should be free from errors compared to the existing system.

The research should be more accurate and better than the existing system.

4.2 Experimental

To build the online system for MUKRISVA and enable to pass the required

output for the users of the system. The researcher did experiments to

determine the functions according to the demands of the client of the

MUKRISVA.

First experimental method, the researcher conducted some interviews in

order to acquire information that is needed in building the system. The

researcher looked for an existing system, and the sample forms and reports.

They then proceeded in finding out the solution logically and consult

somebody if it is possible to include the crucial solutions in the system.

_____________________________________________________________________


Second experimental method the researchers will give the solution in

enhancing the existing system of disseminating information as the

association module of marketing and process inquiry online. The researchers

proposed Online Loan Application and Information System for

MUKRISVA. The proposed system will have the functionality according to

client’s need. The researcher conducted testing processes in order to know

whether it is ready to be implemented or not yet will then fix error according

to the recommendation and evaluation of the system functionality.

The following are the Software Testing:

Design

Testing starts at the software design level. At this stage, test cases

will be prepared which show expected output for an input.

Subsystem Testing

Testing is the next step in the testing process where modules are

put together to form subsystems.

Module Testing

Testing is the process of testing the internal operation of all the

sub-components of a software system, referred to as modules or

subroutines.

Regression Testing

Testing has been performed after any changes to the applications

have been made. It will come at a stage when the systems have

been delivered to the clients and a change is requested.

System Testing

Testing conducted on a complete, integrated system to evaluate

the system's compliance with its specified requirements.

_____________________________________________________________________


http://en.wikipedia.org/wiki/Requirements

4.3 Results and Analysis

The proposed project will help the MUKRISVA to promote the association and

provide reliable and exact information about the association as well as the

people connected to the association. Using World Wide Web or also known as

Internet, the association will promote inside and outside of Cotabato City.

4.4 Summary

Using the widest coverage medium of the Internet, the proposed project will

help promote the association to the public and to encourage the individuals to

apply at MUKRISVA for lending. With this project proposal, the transaction is

more convenient and easier to provide reliability.

_____________________________________________________________________


Chapter 5 CONCLUSION

The Muslim Kristian Vendor Association (MUKRISVA) of Cotabato City uses a

manual system. Due to its current system, the organization encounter problem that make

its task very slow, costly, time consuming, inconvenient and unorganized. They usually

encountered problem specifically in adding, keeping, retrieving, updating and tracking

of the documents.

Since the modern technology is being introduced, the researcher proposed an

Online Loan Application and Information System of MUKRISVA Cotabato City

through web application. This will be a big help to the organization to reach out their

mission and vision. This will improve the efficiency and organize document

management. The accessibility of documents can be fast tracked at all times due to

improve procedure in recording, retrieving and updating the status lending and records

of the members. Thus, generating monthly and yearly reports of the accomplishment of

the MUKRISVA is fast with less effort and cost to the office.

In the proposed system, the stakeholder including the members of the

MUKRISVA, employees, constituents and other concern groups and individuals will be

provided a forum for public interaction to accept and consider comments and

suggestions before any changes be made in the association.

_____________________________________________________________________


APPENDIX A

(Transmittal Letter)

APPENDIX B

(Sample Forms)

APPENDIX C

(Personal Vitae)

Personal Vitae

Adtiz, Sittie Nor-aine A.Tamontaka 1Cotabato [email protected]

Ali, Noria K.Tucananes,Poblacion 7Cotabato [email protected]

Francisco, Jaynel L.BulaloSultan [email protected]

Lacopia, Ian VergelSarmiento Parang, [email protected]

mailto:[email protected]




APPENDIX D

(Resource Person/s)

Sources Person

Mokamad Q. Kusain

President and Manager

MUKRISVA Inc.

Cotabato City

Nasser V. Kusain

Operational Field Manager

MUKRISVA Inc.

Cotabato City

Nelson D. Bendigosa

Project Adviser

STI College

Cotabato City

Anna Marie L. Abdon

Project Coordinator

STI College

Cotabato City

Myrissa W. Sanday

Academic Head

STI College

Cotabato City

Professor Alfredo B. Taboada

Grammarian

English Head Department

STI College

Cotabato City

APPENDIX E

(Gantt chart)

APPENDIX F

(References)

References

[BOSV] Benito, Saripah Aineeh B., Oro, Mark Ian R., Sumalpong, Ramelyn

B.,Valera,

Jasper A.

Online Information System for Rotary Club.

STI College, Cotabato City

[WIKI 2010] URL: http//en.wikipedia.org/wiki/ Client Server

[WIKI 2010] URL: http//en.wikipedia.org/wiki/ Personal%2Home%2Page

[Vik2005] Vikram Vaswani (2005), How to Do Everything with PHP & MySQL, The

McGraw-Hill Companies Philippines

[PHPEASY] URL: http://www.phpeasystep.com/

http://www.phpeasystep.com/

APPENDIX G

(Screen Design)

documentation thesis

Documents