documentation of contract quantities

Documentation of Contract QuantitiesSpecific Task Training Program

FY 2016Maroon (2012) Standard Specifications Book

Required for Class

Documentation of Contract QuantitiesPREREQUISITES FOR CLASS

•One year IDOT construction experience•Familiarity with general highway and IDOT construction terminology and practice

•Knowledge of basic algebra and geometry•Order of Operations•Ability to calculate areas and volumes

• As a courtesy to others, please either turn off or silence ALL mobile devices, etc. during class.

• If you feel you must take a call, please exit the room quietly.

• You will be responsible for any missed material during your absence from class.

• Electronic devices beyond a standard scientific calculator will not be allowed during the test. NO LAPTOPS, MOBILE DEVICES, etc. will be allowed during the test.

All phones must be turned off and put away during the test.

Test• Open book / open notes

• Minimum passing score: 70– Tests are not returned

– No test inquiries allowed

• Test results emailed within 30 days – One re-test is allowed

– 18 PDH’s upon passing exam (printed on certificate)

INTRODUCTION• Instructors (see Doc Guide)

• Class Survey

• Bathroom locations

• Class schedule

• Class materials

ObjectivesWhen you complete this class, you should be able to:

– Set up filing and cross-reference system– Maintain Quantity Book– Maintain Project Diary– Know how to obtain required measurements– Keep records for Extra Work items– Calculate proper pay quantities & adjustments

CURRENT CONSTRUCTION MANUAL Table of Contents

Message to the Resident

Department Policy CON-1

Administration Section

Section 100. General Requirements and Covenants

Survey Section

Section 200. Earthwork, Landscaping, Erosion Control

Section 300. Subgrades, Subbases and Base Courses

Section 400. Surface Courses, Pavements, Rehabilitation and Shoulders

Section 500. Structures

Cleaning and Painting Existing Steel Structures

Section 600. Incidental Construction

Section 700. Work Zone Traffic Control and Highway Lighting

Section 800. Electrical Requirements

Section 900. Reserved

Current Construction Memorandums

Documentation Guide

Schedule of Average Annual Equipment Ownership Expense

Project Procedures Guide

Current Construction Inspector’s Checklists

Forms and Reports

Equal Employment Opportunity

Download Complete Manual (27 MB) Appendix Page 1

Appendix Page 2

Appendix Page 3-10

Typical Job Box

Typical Job File (suggested minimum)•As Built Plans•Asphalt & Concrete Reports•Audit Reviews•Authorizations•Calculations•Commitments•Contract•Contractor’s Payroll•Correspondence•Diary•EEO Reports•Erosion Control Reports•Final Papers•Force Account Reports

•Binder for IDR’s, BC 628 & DQ Reports•Material Inspection Reports – MIRC08•Miscellaneous•NPDES Reports•Pay Estimates/Material Allowance•Plant Production Reports•Preconstruction Conf./Meeting Minutes•Quantity Book •Shop Drawings•Subcontractor Approvals•Delivery Ticket Files/Envelopes•Traffic Control Reports•Trainee Reports•Weekly Reports

Appendix Page 3

Appendix Page 11

Appendix Page 12

Why Keep Good Records?

• Spending taxpayer money - accountability

• Required by FHWA and IDOT

• Project management tool for Resident

• Prepare accurate and timely pay estimates

Why Keep Good Records?• Answer questions from contractor and office

• Maintain standard form of documentation

• Documentation reviewed by district, central

office, FHWA, (FBI?)

• Resolve claims against contract, resolve

lawsuits

Penalties for Poor Documentation

• "If you didn't write it down, you didn't do it."

• Non-participation by the FHWA or the State

• Extra costs to determine if payments legal

• Change of career plans

Why is Documentation so important?

• National investigation for all states

• Specific investigation for Illinois

• Finalized in October 1962

• Revealed numerous types of dishonesty involving engineers, inspectors, contractors & others assigned to projects in several states

• Led to numerous reforms involving certification of weights, measures, and material quality, and implementation of more stringent conformance of construction and documentation policies, specifications and materials certifications.

National Investigation

• 7 year investigation in 1990’s of major Chicago area contractor

• Fraud included:• “Ghost tickets” for loads of asphalt and porous

granular embankment that were never placed • Inflated weight tickets for asphalt and PGE that were

increased by as much as two tons per load• IDOT RE lost his job, served 21 months in prison and

lost his state pension• Reinforced independent weight check, scale decal

approval and initialing weight tickets because of investigation

Illinois Investigation

Investigation - Conclusion• You are accountable to the taxpayers for the

public funds that are being spent

• IDOT, FHWA, and others have every reason to expect that the quantities and records on contracts are completely accurate

• It is the duty of the Resident and Inspectors (IDOT, Consultant and Local Agency) to ensure these records are current and accurate

• People make “honest mistakes” occasionally

• Intentional means “done deliberately” and in the 1990’s District 1 case repeatedly

Honest Mistakes vs. Intentional

Metric System• Table, Page 1104, 2012

Standard Specifications for Road and Bridge Construction (Maroon Book)

• Federal metric requirement rescinded

Contract• Legal, binding agreement between parties (Art. 101.09)

• Contract documents– Plans– Standard Specifications– Contract, Special Provisions– Supplemental Specs/Recurring Special Provisions

• Art. 105.05 - Coordination of Contract Documents ⇒

Appendix Page 1 - Diagram

Appendix Page 13

Parts of a Specification

• (Pay item) Description• Materials (if applicable)• Equipment (if applicable)

• Construction Requirements

• Method of Measurement

• Basis of Payment

Appendix Page 14

SampleContract

This is to show where the time limit is shown in the contract documents. Time limit types will be discussed later.

FAI Route 57 (I-57)Section (10-33HB) BDR

Champaign CountyContract No. 70924

COMPLETION DATE

It is the Department’s intent that all items of work be completed and all lanes open to traffic by Friday August 3, 2012. Should the Contractor fail to open all lanes to traffic and complete all work items by Friday August 3, 2012, the Contractor shall be liable and shall pay liquidated damages to the Department in the amount shown per calendar day in the Schedule of Deductions as described in Article 108.09 of the Standard Specifications, based on 100 percent of the original contract value. When all items of work are completed, calendar day liquidated damages will cease.

Sample ContractTime Limit

Appendix Page 15

Sample ContractSchedule of Awarded Prices

Item Number Designation• The first three numbers show the Section of Standard Specs. • Letter prefix has special meaning

– “A” through “K” indicate plant & landscape items– “M” indicates a metric pay item on a metric project– “X” indicates a special provision or general

note has modified the item from the Standard Specs.

– “Z” indicates an item shown only in the Special Provisions

– “XZ” indicates pay items that were created for special circumstances which may be used with special provision or general note for clarification

Appendix Page 16

X7015005

“X” item number

Appendix Page 17

Z0012130

Z0012162

“Z” item numbers

Appendix Page 18

Sample ContractSupplemental Specifications

NOTE: No supplemental specs are listed because this sample contract used the newly issued 2012 spec book for design.

This is not a part of the example contract in your Appendix.

This is an example of typical Supplemental Specs issued each year after the first year of a new Standard Spec book.

ALL Supplemental Specs would apply.

Sample ContractRecurring Special Provisions Check Sheet

NOTE: Only those Recurring Special Provisions with an “X” apply.

Sample ContractIndex of Special Provisions

Appendix Page 19

Federal Aid Provisions are approximately 12 pages

Required Federal Provisions– Fed-Aid

contracts only (project number)

– False Statements

Appendix Page 20

Sample Contract Plan Cover Sheet

Appendix Page 21

Per Article 105.05, Highway Standards indicated by revision number listed in the Index of Highway

Standards on the plans override the index

numbers listed anywhere else.

* Specialty Items are not included in the 50% rule for subcontracting in accordance with 108.01

Plans-Multiple Fund Types

Iroquois Co. Kankakee Co. Kankakee Co. Kankakee Co.WATSEKA MOMENCE STATE

URBAN URBAN URBAN URBAN URBAN URBAN URBAN URBAN RURAL URBAN RURAL95% STATE 96% STATE 97.5% STATE 95% STATE 96.7% STATE 95% STATE 96.7% STATE 97.5% STATE 95% STATE 100% STATE 100% STATE

TOTAL 5% CITY 4% CITY 2.5% CITY 5% CITY 3.3% CITY 5% CITY 3.3% CITY 2.5% CITY 5% CITY 0% CITYUNIT QUANTITY 0021 0021 0021 0021 0021 0021 0021 0021 0021 0021 0021

LSUM 1 0.9 0.1

LSUM 1 0.9 0.1

LSUM 1 0.9 0.1

LSUM 1 0.9 0.1

LSUM 1 0.9 0.1

LSUM 1 0.9 0.1

EACH 37 4 8 1 7 5 1 3 7 1

EACH 11 2 8 1 0

Kankakee Co.BOURBONNAIS

Kankakee Co.BRADLEY

Kankakee Co.KANKAKEE

Example of Multiple

Fund Codes

General Notes are part of the contract, however, if discrepancy exists between general notes in plans and special provisions, special provisions govern!

Typical Section

Award notice = Lowest responsible bidder, NOT a contract yet.

Sample Contract Award Notice

Awarded date 02/22/2012

Execution Date:Cannot start before execution date Per Article 108.03; must start within 10 days after the date the contract was executed, unless otherwise provided in the contract or directed in writing by the Regional Engineer

Execution Date

XXXXXXXXX

Standard Specs - Division 100• General requirements and covenants

• Sections that govern this class–Section 104 (Scope)–Section 105 (Control)–Section 106 (Materials)–Section 108 (Prosecution and Progress)–Section 109 (Payment)

Section 104 – Scope of Work• The quantities in the plans are estimated and

prepared for the establishment of pay item prices

• Payment to the contractor will be made for actual measured quantities performed and accepted

• Department reserves the right to increase, decrease, or omit quantities

• The contractor agrees to perform the work as altered Spec Book pages 7 - 13

Section 105 – Control of Work• All work shall be completed to the satisfaction of the

Engineer• Unacceptable work or unacceptable material shall be

removed and replaced at no additional cost to the Department

• Work done beyond the lines shown on the plans….will not be paid for under the contract

• Coordination of Contract Documents• Authority and Duties of the Resident• Duties of the Inspector• Inspection of Work Spec Book pages 13 - 24

Section 106 – Control of Materials

• All materials to be permanently incorporated in the work shall be new unless otherwise specifically prescribed in the contract

• All iron & steel products shall be domestically manufactured & fabricated*

• All metal product coatings shall be domestically applied • Engineer has authority to remove and replace defective materials• All materials shall be inspected, tested, & approved by the Engineer• The Department reserves the right to retest all materials which have

been tested & accepted at the source of supply • All materials shall be properly stored & handled to avoid damage

Spec Book pages 24 -27

Section 106 – Control of Materials*Refer to Supplemental Specifications and Recurring

Special Provisions, adopted January 1, 2014:

“All iron and steel products, which are to be incorporated into the work, shall be domestically manufactured or produced and fabricated, unless an exception is expressly permitted under Federal and/or State law and written permission is given by the Department.”

Progress Schedule (Article 108.02)

• Required for all contracts• Shows controlling item• Used in determining

working/workable day charges• Used in determining time

extensions

Spec Book page 48

Appendix Page 22

Most Common Types of Time Limits

• Working Day Contracts• Completion Date Contracts• Completion Date (via Calendar Day)

Contracts

Refer to CM 28 for additional information

Working Day Contracts

• Number of Days shown in the Contract • Charge Working Days

–May 1 to November 30, except weekends and holidays (holidays defined per Article 107.09)

–Begin on agreed written start date or ten days after execution

Completion Date Contracts• Track workable days• Begin on agreed written start date or ten

days after execution• A workable day is any calendar day the

contractor works on the controlling item, or the Engineer determines that the Contractor could be working on a controlling item

Calendar Day Contracts• Will have a specified number of consecutive

calendar days (via BDE special provision)• Once a start date is selected the number of

consecutive calendar days establishes a date of completion

• Workable days must be tracked

The completion date will be determined by adding the specified number of calendar days to the date the Contractor begins work, or to the date ten days after execution of the contract, whichever is the earlier, unless a delayed start is granted by the Engineer.

Penalty for Exceeding Time Limits

Failure to complete work on time will result in liquidated damages, in accordance with the table in Art. 108.09 on page 55 in the Standard Specifications.

Section 109 - Measurement and Payment• No deduction will be made for fixtures in the

roadway of 9 sq ft or less• Longitudinal measurements for areas of base

courses, surface courses, pavement, and shoulders will be made along actual surface of roadway

• Transverse measurements will be the exact horizontal dimensions shown on the plans

• IL Weights and Measures Act states to measure with a steel tape

Spec Book page 57

How to Pay• Method of Measurement

• Basis of Payment

Construction Memorandum 76 -Contractor Payments

• When to pay• What to pay• What not to pay• Corrections to pay estimates• Material allowance guidelines

Appendix Pages 23 - 30

Pay Estimates• As Outlined in CM 76 Appendix Pages 23-30• Required at least monthly (if greater than $1000) • Must be at least 5 days between estimates• Payment amount cannot exceed Adjusted Total

Quantity• Pay in correct Fund Type• Must have adequate evidence of material

inspection

Pay Estimates (continued)

Before you email a pay estimate to Springfield you should check the IDOT web site, to make sure the last pay estimate sent to Springfield was processed.

Pay Estimates (continued)

Appendix Page 31

Appendix Page 32

Note: “Engineer of Record” must be signing pay estimate and a signed file copy must be retained in the jobsite project records as per Construction Memorandum 76.

Section A:General

Requirements

Project Diary• Day to day record of events

• Recognized legal document

• Single most important document

• Frequently used to resolve disputes or claims

• Not a personal diary - record only facts!

• If job is in ICORS, the ICORS diary shall be the official project diary

Page A - 3

Project Diary - General • Must be in ink• Should be hard-bound book• Separate book for each contract• Separate book each calendar year or use a Journal

Type Entry (no wrap around entries allowed)• Entries must begin:

– first day contractor starts work– official start date

• Daily entries until project completion (unless suspended)

Diary Daily Entries• Weather-project location specific• Controlling item• Number people working and hours worked (The

entries should contain enough information to supplement your required monitoring of DBE activities)

• Contractors working and their activities• Working days charged• General locations of work• Daily traffic control inspections (drive-through)

Page A – 4

Diary - Other Info• Discussions with supervisor

• Discussions with contractor

• Approval for extra work unless noted elsewhere

• Official visitors and inspections

• Important phone calls, faxes, and emails

• Opening or closing of detours

• Work or materials rejected, reason

• Work shut down or resumed

Diary - Other Info (cont'd)• Disputable items of work• Railroad flaggers• Length and cause of any delay• Arrival, departure of major equipment• Unusual conditions - high water, bridge

failure, slides, accidents, etc.• Discussions regarding any specific safety

related instruction given to field staff

Diary

Cover Sheet

County CHAMPAIGN Section (10-33HB)BDR Route FAI 57 District 05 Contract Number 70924 Job Number C-95-031-11 Project Number Year _____________________________________________ IF FOUND RETURN TO:

__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________

Resident Name Sheldon Cooper Project Phone (217) 251-XXXX Contractor’s Name Murphy Construction Contractors Address 604 E Green St Contractor City Champaign Contractor Phone (217 ) 891-XXXX

Illinois Dept. of Transportation

13473 IL Hwy 133

P.O. Box 610

Paris IL 61944-0610

2012

All entries made by Resident unless otherwise noted: ________________________________________

Resident Signature

Leonard Hoftstadter

Raj Koothrappali

Howard Wolowitz Page F - 1

Page F - 2

Diary Entry Example

Traffic Control

Page F - 3

Page F - 4

Quantity Book System• Separate Quantity Book for each

contract• Daily Quantities posted here will be

referred to when each pay estimate is prepared

• Considered to be the keystone of the complete record-keeping structure

Pages A – 5 - 6

Page F- 5

IDOT QUANTITY BOOK County CHAMPAIGN

Section (10-33HB)BDR

Route FAI 57

District 05

Contract Number 70924

Job Number C-95-031-11

Project Number

Resident’s Name Sheldon Cooper

Field Office Phone (217) 251-XXXX

Supervisor Name Amy Farrah Fowler

Contractor Name Murphy Construction

Contractor Address 604 E Green St

Champaign IL 61820

Contractor Phone (217) 891-XXXX

If found, please return this to the Resident Engineer or forward it to the District Office address below

____________________________________________ ____________________________________________ ____________________________________________

____________________________________________

Illinois Dept. of Transportation

13473 IL Hwy 133

P.O. Box 610

Paris IL 61944-0610

Quantity Book Title Page

Page F - 6

IDOT QUANTITY BOOK

COUNTY 177 DISTRICT 02 SECTION 20RS-1 & 20BR

INDEX ROUTE FAP 5

OF CONTRACT 84776

SHEETS JOB NO C-92-072-12 PROJECT STPF-BRF-0005/050/000

FASID ITEM NO PAGE DESCRIPTION Q10C01 20300100 1 CHANNEL EXCAV 28100107 2 STONE RIPRAP CL A4 28200200 3 FILTER FAB 50100100 4 REM EXIST STRUCT 50200100 5 STRUCTURE EXCAVATION 50300100 6 FLOOR DRAINS 50300208 7 CONC ENCASE 50300225 8 CONC STRUCT 50300255 9 CONC SUP-STR 50300260 10 BR DECK GROOVING 50300300 11 PROTECTIVE COAT 50800205 12 REINF BARS, EPOXY CTD 50800515 13 BAR SPLICERS 51200700 14 FUR CONC PILES 51202305 15 DRIVE CONC PILES 51204200 16 TEST PILE CONCRETE 51205200 17 TEMP SHT PILING 51500100 18 NAME PLATES 66700205 19 PERM SURV MKRS T1 70106500 20 TEMP BR TRAF SIGNALS 3AAL01 X0322352 21 SEEDING MOBILIZATION X2500200 22 TEMP SEEDING 40600645 23 LEV BIN MM, N90 40603090 24 HMA BINDER CSE, IL-19.0, N90 40603345 25 HMA SURFACE CSE, MIX “D”, N90 Z0013798 26 CONSTRUCTION LAYOUT Z0028415 27 GEOTECHNICAL REINF FRC00100 28 CONSTRUCTING TEST STRIP X9200400 29 TRAF CONT & PROT

Quantity Book Index of Sheets

ICORS Quantity Book Index of

Pages

Page F - 7

Page 280 Item 44200156 PAVT PATCH T2 13 Fund 33DC01 Plan Quantity 327.800 Unit Measure SQ YD Contract Unit Price 64.0000

Quantity Sheet

County 177 Section 20RS-S & 20BR Route FAP 5 District 02 Contract No. 84776 Job No. C-92-072-12 Project STPF-BRF-0005/050/000

Authorizations Cnty Const Sfty Quantity

Number Date App’vd Add Deduct Total 177 I000 2A 327.800 3 7/27/12 35.4 363.2

Station to Station Quantities Placed Evidence of Progress

Date Location or Description This Date To Date Pay Est Material Inspection Document Source

7/12/12 STA 69+34 → 84+21 NB 83.2 83.2 Plant Rpt. FB #3, p. 12

7/13/12 STA 96+13 → 130+01 NB 121.4 204.6 & Tickets FB #3, p. 12

7/16/12 STA 125+16 → 74+95 SB 95.4 300.0 & Test “ , p. 16

7/17/12 STA 74+51 → 62+49 SB 63.2 363.2 #3/327.8 “ , p. 24

#4/363.2

FINAL

Source of documentation for final quantity: FB #3, pp. 8-24 for Qtys & Depths

BC 625 (Rev. 4/98)

Manual Quantity Book Example

Pay Item Info

Authorizations

Daily Quantity Entries

Page F - 8

For all tonnage items weighed on platform scales: Scales checked by Dept. Of Agriculture Date on decal Identification No. Scale Location

Inspection Reports

Date Mistic Report No. or

Source or Manufacturer

Amount Total

to Date Transferred to

Other Code or Remarks

7/12/12 MI-305, Daily Plant Output 65.4 tons 65.4

7/13/12 90.2 tons 155.6

7/16/12 70.4 tons 226.0

7/17/12 47.1 tons 273.1

Scale Decal Info

Materials Inspection

Manual Quantity Book Example Page 2

ICORS Daily Quantities

(DQ)

Page F - 9

Page F- 10

Contract: 76308 Resident: Brett Schwalb County: MADISON Supervisor: Ted Nemsky Section: 60-(4,5)RS-2 Field Office Phone: (618)288-5071 Job Number: - - N-/A Route: FAI 270 Project: N/A

District: 08 PAVT PATCH T3 17

Qty Book Page: 44200204-Q050J01-A PAVT PATCH T3 17

Pay Item Nbr: 44200204 FASID Q050J01 Subjob A

Units SQ YD UnitPrice $81.6000

Quantity Awarded 67.000 Adjusted Total Qty: 83.330

Source Of Final Documentation: FLD BK #3 PG24

Finaled Yes

Authorizations:

Quantities:

Friday, September 23, 2011 Page 1 of 2 Report Name: Quantity Book

Auth Number Auth Letter CCS Code Date Approved Added Qty Deducted Qty 4 119I0002A 11/14/2011 16.330 0.000

CCS Code DQ Nbr Date Qty Inspected To Date Evidence of Inspection Source of Progress Documentation: Estimate # 119I0002A 41 09/16/2011 24.400 24.400 Plant Report & Tickets and Test in File Fld bk # 3 pg 2 2 Location: I-270 WB Driving lane Sta 837+55 to 816+50 Estimate or Final: Final

119I0002A 53 09/18/2011 42.930 67.330 Plant Report & Tickets & Test in File fld bk # 3 pg 3 2 Location: I-270 WB sta 815+95 to 792+75 Estimate or Final: Final

119I0002A 157 10/08/2011 16.000 83.330 Plant Report & Tickets & Test in File FLD BK # 3 pg 4 3 Location: I-270 WB DL PATCH # 34 A Estimate or Final: Final

State of Illinois Department of Transportation

ICORS System Quantity Book

ICORS Quantity Book

Page

Evidence of Material Inspection• Documents the basis for acceptance of material• Must be recorded in the Evidence of Material

Inspection column of the Quantity Book• All evidence of material inspection must be entered

into Materials Integrated System for Test Information and Communication “MISTIC” (coordinate with District Materials office)

• Project Procedures Guide, Appendix pages 33 - 47• Attachment 3

Page A - 6

Project Procedures Guide (PPG)• Departmental Policy developed by Bureau of Materials &

Physical Research (BMPR)– Explains the material inspection requirements– IDOT’s sampling and testing guide– Applies to all State & Local Agency improvement

projects• Part of the Construction Manual• Attachment 3 (See Appendix Pages 34 - 47)

– Most common forms of evidence of inspection– Grouped by material types, not pay items– Contact District office if you have questions

PPG Section 300 – Responsibilities of Resident

• Ensures all materials are inspected and approved

• Ensures that the sampling and testing are in accordance with the PPG

• Communicates with the District Materials office ensuring all testing is accomplished

• Should not include any pay item on a pay estimate for which there is no evidence of material inspection or approval

• Force Account and Agreed Unit Price pay items shall be treated the same as contract pay items

Appendix Page 33

PPG Section 400 – Responsibilities of Contractor

• Provide materials that meet or exceed specification requirements

• Provide IDOT with required evidence of inspection prior to incorporating material into project

• Give IDOT advance notice to have sampling and testing performed for source inspection

Appendix Page 33

Evidence of Material InspectionProof that Method of Acceptance sampling and

testing has been performed• LA 15

• IL OK Stamp

• Approved List

• Manufacturer’s Cert.

• Mark

• Ticket

• Visual Memo

• Bill of Lading

• Daily Plant Reports

• Test

• BBS 59

• BMPR Approval LetterAppendix Page 34

Doc Guide, Page C - 10

PPG Attachment 3

Appendix Page 36

Visually inspect all materials

What’s wrong here?

Visually inspect all materials

Cracks

Reject product: Width of surface cracks in pipe are 0.01 in. or greater and length exceeds 12 in.

Refer to the IDOT website for a current “INDEX of LISTS”

Rejected Rusted Dowel Bars

Lot numbers on bags must match lot

numbers on LA-15 !!

What materials inspections are required for this pay item:

Evidence of Materials Inspection Example

42000521 PCC Pavement 11” (Jointed)

• PC Concrete Plant Report & Tickets & Test

• Dowel Bar Assemblies List & Cert

• Reinforcement Bars List & Cert & Mark

• Preformed Expansion Joint Filler LA-15 or IL OK or Test

• Tie Bars List & Cert & Mark

• Joint Sealing Compound LA-15 or IL OK

• Curing Compound LA-15 or IL OK or Test

42000521 PCC Pavement 11” (Jointed)Materials Materials Inspection

MIR-C08 Report

MISTIC Report 16

PPG - Small Quantities (Section 600)• Field sampling, testing, or source inspection of

small quantities may be waived by the Resident on the basis of this provision

• Not for structure or safety critical items!• Maximum quantities listed on Attachment 3• Based on either:

– Other similar material from approved producer– Producer/Manufacturer (NOT supplier)

certification• Under no conditions are materials to be used

from an unapproved source

Appendix Page 4342

Field Inspection Reports/Source Documentation• BC 628 (Inspector’s Daily Report)• Field Book• Calculation file• Weight tickets• Cross section paper• SpreadsheetsNote: Daily Quantities Report (DQ’s) in ICORS is NOT a source document!!See Final Documentation requirements for details.

Page A - 7

All Construction forms can be found on the IDOT website

NOTE: This column NOT optional for class purposes!

Field Book Required For:• Permanent Survey Records• Concrete Superstructure pours

Field Book Required When Not Using Forms:• PC Concrete paving summary

(Optional: use BC 2531 - See F-15 & 16 ) • HMA paving summary

(Optional: use BC 2529 – See F-17 & 18 )Pages A – 7 - 8

FIELD BOOK # 4 - BRIDGE Projects

TABLE OF CONTENTSIF FOUND PLEASE RETURN TO: S. ABUT PILE DATA 1

PIER PILE DATE 2-3REGIONAL ENGINEER N. ABUT PILE DATA 4

Name ILLINOIS DEPT. OF TRANSPORTATION 5DISTRICT 4 TEST PILE CUT-OFF GRADES 6-7

Address 401 MAIN STREET FILLET CALCULATIONS 8-11PEORIA, IL 61202-1111 DECK DEPTH CHECKS 12-15

Phone (OPTIONAL) BRIDGE APPR. MEAS. & CALCS 16BRIDGE APPR. SHLDR MEAS. & CALCS 17-18

Knox5-5HB-2FA 2064

12345C-94-789-12

This book is published on a f ine 50% cotton-content ledger paper, specially treated for maximum archival service, and protected by a w ater resistant surface sizing.

F -12

Page F - 11

40603085 HMA BINDER CSE IL-19.0 N70

DATE: 6/20/12

WEATHER: SUNNY

65˚ @ 6:30 AM

90˚ @ 2:30 PM

70300100 SHORT TERM PAVT MARKING

WB STA 37+20 TO 115+50

195 SKIP-DASHES x 4' EACH = 780'Meas. By: ED, MP 6/28/12

Calc. By: ED 6/28/12

Chkd. By: MP 6/28/12

PG. 67

F -14

HEINZ PAVING

INSPECTORS:

EMILY DUNCAN

MATT PATEL

LOCATION: WB STA 37+20 TO 115+80

LENGTH = 7860'

MAT WIDTH = 12'

MAT THICKNESS = 1.5 "

MAX SPEED = 2400 VPM = 240 FT/MIN

VIB ROLLER 10 IMPACTS/FT

TEMP

8:00 AM

10:00 AM

12 NOON

2:00 PM

EQUIPMENT:

PAVER: BARBER-GREENE SA 131

VIB ROLLER: DYNAPAC 42A; TACH=2400 VPM

PNEUMATIC ROLLER: INGRAM

FINISH ROLLER: GALLION 266B; STATIC MODE

ROLLING PATTERN:

4 PASSES REQ'D OVER EACH POINT

9 PASSES FOR FULL MAT WIDTH

MAX PAVER = 240 FT/MIN X 0.9 = 24 FT/MIN

SPEED 9 PASSES

IN TRUCK

295˚

290˚

305˚

310˚

BEHIND PAVER

280˚

270˚

285˚

290˚

YIELD CHECKS:

1. THEORETICAL TRUCK DUMPING DISTANCE, DD = 12 TONS/TRUCK(2000 LBS/TON)(9 SF/SY) = 107 FT/TRUCK

12'(112 LBS/SY-IN) (I.5")

2. THEORETICAL TONS PER STATION, TS

TS = (12' X 100')(112 LBS/SY-IN)(1.5") = 11.2.TONS

(9 SF/SY)(2000 LBS/TON)

3. DAILY TOTAL YIELD CHECK:

THEO. = (12' X 7860')(112 LBS/SY-IN)(1.5") = 880.3 TONS


TONS DELIVERED = 897.9 (SEE TICKET FILE)

YIELD = DELIVERED =

THEORETICAL

MAT'L INSP: PLANT REPORT, TICKETS & TEST

897.9 = 102%

880.3

Page F - 14

Handwritten Initials and Dates on ALL Source Documentation

• Measured By and Date

• Calculated By and Date

• Checked By and Date

• Initial your own workPage A - 8

Page D - 14

“The Checker has the responsibility of ensuring that the Preparer’s documentation is correct and accurate as it is presented”.

Show what you have checked by making small check marks.

Page D -14Remember: “Any place a mistake might be made, sooner or later, it will be made!”

(9.9’ + 8.1’ + 20.2’ + 17.8’) x 83.4’ = 1167.6 SF4

= 129.7 SY

9.9’

20.1’

8.1’

18.0’ 45.3’

20.2’ 17.8’

83.4’

8.1’20.2’ 17.8’9.9’

145.2 SY ≠ 129.7 SY

Break areas into geometric shapes that you can calculate & use the correct formulas!

Right Wrong

Right Wrong

52.2’ 56.0’

40.0’

40.0’ x 52.2’ = 2088.0 SF

= 232.0 SY

40.0’ x 56.0’ = 2240.0 SF

= 248.8 SY

232.0 SY ≠ 248.8 SY

Right Wrong

40.0’

Trapezoid

9.5’

13.8’

18.9’

15.4’

9.4’

18.0’

2.9’

18.9’

Triangle

2.9’ x (9.5’) + 13.8’ x (9.5’ + 18.9’) = 209.7 SF2 2

= 23.3 SY

(18’ +15.4’) x (9.4’ + 18.9’) = 236.3 SF2 2

= 26.3 SY

23.3SY ≠ 26.3 SY

(9.9’ + 8.1’) x 18.0’ + (8.1’ + 20.2’) x 20.1’ + (20.2’ + 17.8’) x 45.3’ = 1307.1 SF2 2 2

= 145.2 SY

Parallelogram

Page D - 15

Plan Quantity Acceptance (BC-981)• Based on 3 Points:

1. Existing plans are accurate2. Plan Quantities are accurate3. Work is built according to plan

• Method of Measurement states: requirements shall conform to Article 202.07(a)

Pages A – 8 - 10

Page F - 20 BC 981 (Rev. 04/09/12)

County

Section

Route Agreement on Accuracy

District of Plan Quantities Contract No. Job No. Project

Quantity Unit Pay Item Code Number

Acre Tree Removal Acres 20100500 34,960* Cu Yd Earth Excavation 20200100 Cu Yd Channel Excav 20300100 Cu Yd Rock Excav Channel 20300200 Cu Yd Furnished Excavation 20400800 Cu Yd Gran Embank Spec 20600200 Cu Yd Trench Backfill 20800150 Sq Yd Compost Furnish & Place 211018 Cu Yd Topsoil Excavation & Place 21101505 Acre Mowing 25000750 11.8 Acre Seeding CL 2 25000 200 Acre Mulch Method 25100 Sq Yd Erosion Control Blanket 25100630 Sq Yd Processing Modified Soil 3020 Cu Yd Sub Gran Mat A 31100200 Sq Yd Sub Gran Mat A 31100 Cu Yd Sub Gran Mat B 31101100 Sq Yd Sub Gran Mat B 31101 Cu Yd Sub Gran Mat C 31102000 Sq Yd Sub Gran Mat C 31102 Sq Yd Stab Sub-Base 4 31200100 Cu Yd Agg Base Cse A 35100200 Sq Yd Agg Base Cse A 3510 Cu Yd Agg Base Cse B 35101500 Sq Yd Agg Base Cse B 3510 Sq Yd Proc Soil-Cem BC 35200 Sq Yd Hes PCC Bse Cse 3530 Sq Yd PCC Bse Cse 35300 Sq Yd PCC Bse Cse 16 ½” – 10 ½” 35300800 Sq Yd PCC Base Cse W 35400 Sq Yd Hes PCC Base Cse W 3540 Sq Yd HMA Base Cse 3550 2,464 Sq Yd HMA BC Wid 10 35600 716 Sq Yd HMA BC Wid 8 35600708 Sq Yd Base Cse Wid 35650 Sq Yd Preparation of Base 35800100 Cu Yd Agg Surf Cse A 40200200 Sq Yd Agg Surf Cse 40200 Sq Yd HMA Pavt FD 4070 Sq Yd PCC Pvt 42000 Sq Yd Hes PCC Pvt 4200 Sq Yd Br Appr Pavt 42001165 Sq Yd Pavement Fabric 42001200 Sq Yd Protective Coat (pavement) 42001300

Page F - 21 BC 981 (Rev. 04/09/12)

Sq Yd Cont Reinf PCC Pvt 42100 Sq Yd C R Hes PCC Pvt 42100 Sq Yd Pavt Reinforcement 42100 Sq Yd Pavement Removal 44000100 Sq Yd Driveway Pavement Removal 44000200 Cu Yd Aggregate Shlds A 48100200 Sq Yd Aggregate Shlds A 4810 Sq Yd HMA Shoulders 4820 Sq Yd PC Concrete Shoulder 48300 Cu Yd Structure Excavation 50200100 Cu Yd Class MS Conc 50300220 Cu Yd Conc Sup-Str 50300255 Cu Yd Seal Coat Conc 50300265 Cu Yd Concrete Handrail 50300275 Cu Yd Concrete Encasement 50300280 Sq Yd Protective Coat (structures) 50300300 Sq Ft Prec Conc Br Slab 50400105 Sq Ft PP Conc Dk Bm DP 50400 (11", 17", 21", 27", 33") Lin Ft F & E P P Con I-BM 5040 (36”, 42”, 48”, 54”) Pound Reinforcement Bars 50800105 Pound Reinf Bars, Epoxy CTD 50800205 Sq Yd Slope Wall 51100 Cu Yd Conc Box Cul 54003000 Sq Ft Membrane Waterproof 58000100

(and the following items, as permitted by the Standard Specifications or contract provisions):

383.5 Cu Yd Conc Struct 50300225 * Undercut quantity of 5,631 Cu Yd

shown on plans will be adjusted for actual measurements.

We hereby agree that when the project is constructed essentially to the lines, grades and dimensions shown on the plans, no further measurement will be required for the above items and payment will be made for the quantities shown in the contract except that if errors are discovered after work has been started, appropriate adjustments will be made.

When the plans have been altered or when disagreement exists between the Contractor and the Engineer as to the accuracy of the plan quantities, either party shall, before any work is started which would affect the measurement, have the right to request in writing and thereby cause the quantities involved to be measured as specified.

Contractor

TB Cheez, V. Pres. General Contractors, Inc. 5/21/12 Signature and Title Name of Firm Date

Department of Transportation

D.E. Bradbury 5/24/12

Deputy Director Division of Highways, Regional Engineer Date

Page F - 22

PLAN QUANTITY CHECK 20200100 EARTH EXCAVATION, PLAN = 34,960 CY • SPOT CHECKED EXISTING GRADES. SEE FB #1 FOR

X-SECTIONS. • PLAN X-SECTIONS VISUALLY COMPARED TO EXISTING GROUND

⇒ NO SIGN OF RECENT CONSTRUCTION • DESIGN END-AREA VOLUME CALCS WERE CHECKED NOTE: UNDERCUT VOLUMES AND LOCATIONS ARE DESIGNATED

ON THE PLANS AND WILL BE FINAL MEAS. BY BEFORE & AFTER X-SECS.

∴ ACCEPT PLAN QTY. 25000200 SEEDING CL 2, PLAN = 11.8 ACRE • STA 1034+20 TO 1108+12 = 7,392 FT., WIDTH = 34 FT.

• SEEDING AREA = acresroadofsidesxacresf

ftxft 5.112/560,43

.34.392,7=

• DIFFERENCE = 0.3 ACRE. ROUGH CALC NOT INCLUDED GROUND SLOPE.

∴ ACCEPT PLAN QTY. 35600716 BIT CONC BC WID 10, PLAN = 2,464 SY

PLAN WIDTH = 1.5’

AREA = 2 sides x 1.5’ x 7,393’ x 1/9 = 2,464 SY ∴ ACCEPT PLAN QTY. 50300225 CONC STRUCT, PLAN = 383.5 CY CALC. QTY = 378.1 CY (SEE CALC FILE #4)

DIFFERENCE = 5.4 CY @ $425/CY = $2,295 ∴ NOT OK → CONTRACTOR NOTIFIED BY LETTER ON 9-7-12

CALC BY: BC 9-7-12

EXAMPLE

What Doesn’t Belong on a BC 981?• Granular Backfill (Porous

Granular Embankment)• Contiguous Earth and Rock

Excavation• Tonnage or Gallon items • Unit Diameter - tree removal

Pages A – 9 - 10

Progress Documentation

• Final Measurements

• Estimated Quantities

Page A - 10

Estimating Daily Earth Volumes with Load Counts

1. Obtain daily load count2. Determine struck capacity. Either:

a. Measure and calculate the truck volume orb. Use “SpecFinder” function from

EquipmentWatch Rental Rate Blue Book (RRBB)

c. Use other commercially available equipment specification websites

3. Calculate estimated volume: Volume = load count X struck capacity X 80%

Page A - 10

Picture of truck hauling dirt

Inspector's Daily Report

County Section

Route

Date 9-21-12 Initial(s) Date District Inspected by: JCS 9-21-12 Contract No. Contractor or Sub. Careful Const. Measured by: JCS 9-21-12 Job No. Calculated by: JCS 9-21-12 Weather Hot-Humid 90’s Checked by: DEM 9-22-12 Project

Item Code # Fund Code (Opt.)

Item

Location Quantity

and Units

Evidence of Material Inspection

(Optional)

Posted in Q Book

20200100 ----- Earth Excav. 16 + 20 Lt. 1709.8cy N/A √

This is: √ an estimated progress measurement (item no.: 20200100 )

a final field measurement (item no.: ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Trailer – (6.9ft x 23.0ft x 3.6ft)/27 = 21.2cy Tandem – (6.9ft x 14.4ft x 3.6ft)/27 = 13.2cy 80 loads (tandem) x 13.2cy x 80% = 844.8cy 51 loads (trailer) x 21.2cy x 80% = 865.0cy

Total 1709.8cy BC 628 (Rev. 8/04)

F - 23

Page F - 23

Example Using the Tables

Contractor used:

Three (3) Caterpillar 621G’s and four (4) Terex TR45’s and hauled 70 loads with each unit

Page D - 9

Page D- 6

Page F- 24


County Section

Route

Date 7-26-12 Initial(s) Date District Inspected by: RG 7-26-12 Contract No. Contractor or Sub. ACME Construction

Measured by: RG 7-26-12 Job No.

Calculated by: RG 7-26-12 Weather Clear, 90O Checked by: MF 7/27/12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

20200100 Earth Excavation 2 + 60 to 17 + 00 8372 CY N/A √

This is: √ an estimated progress measurement (item no.: 20200100 ) a final field measurement (item no.: ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

By Count: 490 Loads hauled, 70 Loads each Equipment: 4 Terex’s (TR45) & 3 Cats (621G) TR45: 4 x 70 Loads x 25.6 CY/Load x 80% = 5734 CY 621G: 3 x 70 Loads x 15.7 CY/Loads x 80% = 2638Cy Total = 8372 CY BC 628 (Rev. 8/04)

F - 24

Estimating Concrete and RebarFor Concrete

1) Extract volumes from computation check fileor

2) Use a reasonable percentage (90%) of actual delivered concrete

For Rebar1) Establish a lbs/cy factor from plan quantities.

Use as concrete volumes are placed.

Pages A – 10 - 11


County Section

Route

Date 7-30-12 Initial(s) Date District Inspected by: JCS 7/30/12 Contract No. Contractor or Sub. No Joke Supply Co.

Measured by: Job No.

Calculated by: JCS 7/30/12 Weather Hot, Humid, Hazy Checked by: RLS 7/31/12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

50800105 Rebar Sta. 15 + 53 5886 lb. List + Cert + Mark √

50300225

Concrete Structures Sta. 15 + 53 38.7 CY Daily Plant Reports & Tickets & Test √

This is: √ an estimated progress measurement (item no.: 50800105, 50300225 ) a final field measurement (item no.: ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Conc. Struct. – 43 CY delivered x 90% = 38.7 CY √ Rebar Factor – = 151.2 lb/cy √ 38.7 CY x 151.2 lb/CY = 5886 lb

BC 628 (Rev. 8/04)

60,770 lb 402 CY

F - 26

Note: 60,770 lbs of rebar and 402 CY on concrete are the plan quantities for this structure taken from the Bill of Materials shown on the plans.

Page F - 26

Page F - 25


County Section

Route

Date 9-7-12 Initial(s) Date District Inspected by: TB & AG 9-7-12 Contract No. Contractor or Sub. Tonka Construction Measured by: Job No. Calculated by: TB 9-7-12 Weather Sunny 80o Checked by: AG 9/12/12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

20700220 POROUS GRANULAR STA 124+20 → 126+10 RT 92.3 CY Approved Source & Tickets √

EMBANKMENT 128+70 → 129+50 RT



#20700220 PGE DELIVERED – FROM TICKETS: 153.8 TONS CONVERSION FACTOR: 1.5 TON/CY (FROM STANDARD CONVERSION FACTOR REPORT) PAY 90% FOR ESTIMATED (153.8 T / 1.5 T/CY) X 0.90 = 92.3 CY BC 628 (Rev. 8/04)

Note: Final payment for PGE must be based on before and after measurements and calculations.

F - 25

This page can be found on the IDOT website.

Page F - 27


County Section

Route

Date 9-27-12 Initial(s) Date District Inspected by: GEB 9-27-12 Contract No. Contractor or Sub. SUPERIOR

Measured by: Job No.

Calculated by: GEB 9-27-12 Weather HOT-HUMID 90’s Checked by: RLS 9-27-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

55019500 SS 1 RCP CL 4 12 STA 9+00 TO 9+50 45.0 ft. List & Mark; (Conc. Structures Inc.) √



7.5 ft per section x 6 sections= 45.0 ft

BC 628 (Rev. 8/04)

F - 27

Estimating Sod• Pay 25% of measured area upon

placement of sod

• Pay 75% upon acceptance of sod (live and healthy condition 30 days after placement)

• Refer to Article 252.12 & 252.13Page A – 11

Estimating Woody Plants per Art 253(Currently not in Documentation Guide)

• Upon completion of planting, mulch covering, wrapping, and bracing, pay 90%

• Upon inspection and acceptance of the plant material, or upon execution of planting bond, pay final 10%

• Refer to 2014 Supplemental Spec Art 253.17 and later

Page F - 28

70100460 TRAF CONT & PROT 701306

PAY TOTALTHIS TO

DATE DATE DATE

9/16/12 0.25 0.25

10/3/12 x 0.65 = 0.12 0.37

10/31/12 x 0.65 = 0.18 0.55

11/28/12 x 0.65 = 0.18 0.73

12/17/12 0.27 1.00

PG. 3

F -28

INITIAL SETUP

18 DAYS100 DAYS

28 DAYS100 DAYS

28 DAYS100 DAYS

ALL TC REMOVEDPAY BALANCE

ALL SIGNS & BARRICADES CONFORM TO SPECS

NOTE: The final entry shown includes both the remainder of the prorated 65% (0.65 - 0.12 - 0.18 - 0.18 = 0.17) and the final 10% for the removal of the traffic control.

CALC'DBY

CHCK'DBY DATEDATE D.Q. #

MRM 9/16/12

" 10/3/12

" 10/3/12

" 11/28/12

" 12/17/12

JGL 9/16/12

" 10/4/12

FCM 10/31/12

JGL 11/29/12

FCM 12/17/12

2

29

104

223

247

Blasting Residue Containment Disposal

• Pay 30% of lump sum item the first day

• Prorate 50% during removal

• Pay final 20% on completion

Page A - 12

Topsoil Excavation and Placement

• Measure in its original position• Pay 50% of measured cubic yard

(cubic meter) item upon completion of excavation

• Pay final 50% on completion of placement

Page A – 12


County Section

Route

Date July 17, 2012 Initial(s) Date District Inspected by: JMS 7-17-12 Contract No. Contractor or Sub. ACME Const. Co.

Measured by: JMS & TER 7-17-12 Job No. Calculated by: TER 7-17-12 Weather Sunny Low 70’s Checked by: MBA 7-18-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

21101505 Top Soil Exc. & Place Sta. 2+50 To 7+00 1449.1 C.Y. None, topsoil taken from

Within R.O.W.

This is: an estimated progress measurement (item no.: 21101505 )

a final field measurement (item no.: ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed. End Areas 1.) 80’ x 1.5’ = 120 S.F. 2.) 85’ x 2.0’ = 170 S.F. 3.) 125’ x 2.0’ = 250 S.F. Volumes V1 = x 250’ = 36,250 C.F. V2 = x 200’ = 42,000 C.F. BC 628 (Rev. 8/04)

NOTE: Stockpiled @ STA. 2+00 80’L STA. 6+00 80’R

120+170 2

170+250 2

36,250 C.F. +42,000 C.F.

78,250 C.F. ÷ 27 = 2898.1 C.Y. 2898.1 C.Y. x 0.50 = 1449.1 C.Y.

V1 V2

Sta. 2+50

Sta. 5+00

Sta. 7+00

80’

18”

deep

24”

deep

24”

deep

85’

125’

F - 29

Will pay remaining 50% upon placement of topsoil later. Page F - 29

Items That Must Be Final Measured• Removal Items• Piling• Weight Tickets• Trench Backfill• Any items that cannot be

measured later

Page A - 12

Use of Computers

Pages A – 12 - 13

A. Compiled calculation programs verified and approved for use by the District

B. Electronic Spreadsheets

C. Other software programs

Use of Computers

Pages A – 12 & 13

Spreadsheet printout must show:

• Pay item number, description & contract number

• Input data

• Subtotals if more than one page is used

• Results & how they are calculated

• Cross-reference to source documents

• Manually initialed & dated

Page F – 30

Page F – 31

Extra Work (Article 109.04)• Three ways to add work or account

for Changed Conditions

–Increased Contract Quantities

–Agreed Unit Price

–Force Account (Time & Material)Page A - 14

Agreed Unit Price• AUP discussed on CM 04• Contractor submits a letter proposing

cost for work• District Estimator reviews & approves

price• Resident prepares Authorization (BC 22)• Authorization is approved

Appendix Pages 81 - 82

Force Account• Force Account Instructions shown on CM 09• Work is authorized in writing by properly authorized

person (BC 2256)• Resident/Inspector prepares Extra Work Daily

Report (BC 635)• Contractor submits an itemized bill based on BC

635– Equipment rates per Rental Rate Blue Book– Material inspection is required the same as

regular pay items• Resident compares bill with BC 635 and payrolls,

then makes payment Appendix Pages 48 - 63

Appendix Page 64

BC 2256 form

• Equipment valued < $1,000 considered small equipment, no payment

• Materials used requires invoice or note taken from stock on contractors bill

• Labor markup =35% • Payroll additives =10%• Materials markup =15%• No markup on owned equipment (5% on rental)• FRC bills due within 60 days of signed BC 635

Force Account (FRC) BillPer Construction Memorandum 09 & Article 109.04

Force Account Work by Approved Sub

• Prime receives $100 minimum markup, otherwise 5% of total approved cost of combined Force Account work effort

Appendix Page 55BC 635 (Rev. 5/07)

Appendix Page 58

Appendix Page 59

Appendix Page 65

Material Allowance• Requested by prime contractor, Refer to Art. 109.07 & CM 76 • $10,000 minimum• Inspected and properly stored material not anticipated to be

incorporated into project for at least 60 days• Non-perishable items only• Proof of payment required 60 days after contractor receives

payment (approximately 70 days after pay estimate is issued)• Prompt Payment Act states that the contractor has 15 days to

pay the supplier• Paid at the Discretion of the Department

Page A – 14 -15

Items Typically Approved on a Material Allowance

• Fabricated Structural Steel• Precast Concrete Beams• Mast Arms• Controller Boxes• Superstructure Rebar

Page F - 32

Page F - 33

Maximum Payment• Weight items

– pounds– tons– gallons (when calculated from weight tickets)

• Table page A-15• Based on plan quantity or quantity specified by

the Engineer• Method of Measurement gives maximum

payment percentage

MAXIMUM PAYMENT for TONS EXAMPLE

Agg Base Cse TY B

Plan Quantity = 7783 Tons

Revised Plan Quantity = 7850 Tons

7850 x 1.08 = 8478 Tons

Contractor delivered 8496.0 Tons

What is the final payment?Workbook Page 1

Contract: 76D39 Resident: Reggy Waldrup County: Jersey Supervisor: Joe Gasaway Section: (57,58,59)-I Field Office Phone: (618)466-1403 Job Number: C-98-002-10 Route: F.A.S ROUTE 747/F.A.U ROUTE Project: N/A

8813

District: 08 AGG WEDGE SHLD TYPE B

Qty Book Page: 48102100-LS3EU01-A AGG WEDGE SHLD TYPE B

Pay Item Number: 48102100 FASID LS3EU01 Subjob A

Units: TON Unit Price: $59.0300 NOTE: Contractor delivered 999.6 tons

Quantity Awarded: 919.66 Adjusted Total Quantity: 993.230 73.57 tons added - 108% Max pay

Source Of Final Documentation: Tickets & I.D.R. #4 Added Qty: 73.57 on AUTH # 1

Finaled Yes

Authorizations:

Quantities:

,

Auth Number Auth Letter CCS Code Date Approved Added Qty Deducted Qty 1 083SFTY2A 12/13/2010 73.57 0.000

CCS Code DQ Nbr Date Qty Inspected To Date Evidence of Inspection Source of Progress Documentation: Estimate # 083SFTY2A 24 08/11/2010 513.180 513.180 Approved List (Source) & tick Tickets in File 2 Location: I-270 EB Station 814+45 to 792+75 Estimate or Final: Final

083SFTY2A 25 08/12/2010 480.050 993.230 Approved List (Source) & tick Tickets in File 2 Location: I-270 WB Station 815+95 to 792+75 Estimate or Final: Final

State of Illinois Department of Transportation

ICORS System Quantity Book

ICORS Quantity Book

Item 40603310 HMA SC “C” N50 Fund 33DC01 Plan Quantity 3397.000 Unit Measure TON Contract Unit Price 77.08

Quantity Sheet

County 177 Stephenson Section 20RS-1 & 20BR Route FAP 5 District 02 Contract No. 84776 Job No. C-92-072-12 Project STPF-BRF-0005/050/000

Authorizations Cnty Const Sfty Quantity

Number Date App’vd Add Deduct Total 177 I000 2A 3397.000 8 10/13/12 25.0 3,422.0

Station to Station Quantities Placed Evidence of Progress

Date Location or Description This Date To Date Pay Est Material Inspection Document Source

Per Art. 406.13, the Adjusted Plan Quantity is as follows

Avg. Bulk Specific Gravity from the approved mix design (little d) = 2.34

C= = = 0.978

Adj Plan Qty = 0.978(3,397) = 3,322.3 tons

9/2/12 STA 62+03 → 118+27 NB 865.8 865.8 Daily Plant Rpt. &Tickets & Test Tickets

9/3/12 STA 118+27 → 175+79 NB 885.5 1,751.3 “ “

9/4/12 STA 175+19 → 119+27 SB 861.0 2,612.3 “ “

9/5/12 STA 119+29 → 62+03 SB 872.7 3,485.0 #5/3397 “ “

9/9/12 Deduct for Max Pay -63.0 3,422.0 #6

FINAL

Max. Pay = 3,322.3 tons x 1.03 = 3,422.0 tons → Deduct Pay Qty

Quan. Placed 3,485.0 – Max. Pay 3,422.0 = Deduct 63.0

The surface was checked and no variations found. See FB #3, p. 35.

Source of documentation for final quantity: Tickets

IL 494-0424 BC 625 (Rev. 4/98)

F - 34 Page F - 34

Page F - 35

For all tonnage items weighed on platform scales: Scales checked by Dept. Of Agriculture Date on decal 2012 Identification No. 074346 Scale Location General Plant 1, Rock Falls

Inspection Reports

Date Mistic Report No. or

Source or Manufacturer

Amount Total

to Date Transferred to

Other Code or Remarks

9/2/12 MI-305, Daily Bit Plant 865.8 865.8

9/3/12 Output 887.5 1,753.3

9/4/12 861.0 2,614.3

9/5/12 875.5 3,489.8

F - 35

Yield ChecksRecommended for all materials, required

for the following:

• Hot Mix Asphalt Paving

• Frequently, each day of paving

• PC Concrete Paving

• At end of each day of pavingPages A – 15 & 16

(sy) x (112lb/sy in) x (1 ton/2000lb) x (inches of thickness) = theoretical tons

HMA Yield Checks Binder Course

YIELD = DELIVERED

THEORETICALX 100 = %

For HMA Binder, verify unit weight via District Materials Office, Plans or Special Provisions

Workbook Page 2

HMA BC Theoretical Tons Daily Yield Check

(10,480 sy) (112 lbs/sy in) (1.5 in)2,000 lbs/ton

= 880.3 tons

Yield = DeliveredTheoretical

= 892.4880.3

=101.4%

Workbook Page 3

x 100

40603085 HMA BINDER CSE IL-19.0 N70

DATE: 6/20/12

WEATHER: SUNNY

65˚ @ 6:30 AM

90˚ @ 2:30 PM

70300100 SHORT TERM PAVT MARKING

WB STA 37+20 TO 115+50

195 SKIP-DASHES x 4' EACH = 780'Meas. By: ED, MP 6/28/12

Calc. By: ED 6/28/12

Chkd. By: MP 6/28/12

PG. 67

F -14

HEINZ PAVING

INSPECTORS:

EMILY DUNCAN

MATT PATEL

LOCATION: WB STA 37+20 TO 115+80

LENGTH = 7860'

MAT WIDTH = 12'

MAT THICKNESS = 1.5 "

MAX SPEED = 2400 VPM = 240 FT/MIN

VIB ROLLER 10 IMPACTS/FT

TEMP

8:00 AM

10:00 AM

12 NOON

2:00 PM

EQUIPMENT:

PAVER: BARBER-GREENE SA 131

VIB ROLLER: DYNAPAC 42A; TACH=2400 VPM

PNEUMATIC ROLLER: INGRAM

FINISH ROLLER: GALLION 266B; STATIC MODE

ROLLING PATTERN:

4 PASSES REQ'D OVER EACH POINT

9 PASSES FOR FULL MAT WIDTH

MAX PAVER = 240 FT/MIN X 0.9 = 24 FT/MIN

SPEED 9 PASSES

IN TRUCK

295˚

290˚

305˚

310˚

BEHIND PAVER

280˚

270˚

285˚

290˚

YIELD CHECKS:

1. THEORETICAL TRUCK DUMPING DISTANCE, DD = 12 TONS/TRUCK(2000 LBS/TON)(9 SF/SY) = 107 FT/TRUCK

12'(112 LBS/SY-IN) (I.5")

2. THEORETICAL TONS PER STATION, TS

TS = (12' X 100')(112 LBS/SY-IN)(1.5") = 11.2.TONS


3. DAILY TOTAL YIELD CHECK:

THEO. = (12' X 7860')(112 LBS/SY-IN)(1.5") = 880.3 TONS


TONS DELIVERED = 897.9 (SEE TICKET FILE)

YIELD = DELIVERED =

THEORETICAL

MAT'L INSP: PLANT REPORT, TICKETS & TEST

897.9 = 102%

880.3

Page F - 14

Thickness Determination Schedule

• Before and after readings• String line• Direct Probe• Cores

Pages A – 16 - 19

Thickness Determination Problem

How many depth checks are required for PCC sidewalk that measures 1000 ft in length by 4 ft wide?

Workbook Page 4

Thickness Determination Answer

4’ X1000’ = 4000 sf / 1000 sf = 4 depth checks

P F 36

Pay Items By Weight

Page A - 20

Weight Tickets• DOA approved scales- checked every

12 month period (IDOT policy)

• Obtain scale information prior to accepting material on jobsite

• Obtain daily truck tare weights (BC-1465) when required by the specifications

Pages A – 20 - 21

Page F - 37

Truck Tare Weights

Date 7-25-2012 County Contractor Frozen Section Scale Location Kinderhook Route Material CA-6 District Contract No.

Job No. Project

Truck

or License Number

Name on Truck

Tare

Weight

Driver in Truck?

19 LUMLEY 20,000 Yes No






Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No Note: Tare weights of trucks hauling material to Department of Transportation projects must be established daily when pay quantities are determined by platform scale weights. Department of Agriculture scale certification information: Date 2012 Certificate No. 35044 PETE DONNER Mike Hammley Inspector Resident

IL 494-0457 BC 1465 (Rev. 9/97)

F - 37

Weight Tickets• Collect and initial tickets at the point of delivery

Pages A – 20 - 22

Date 08/06/13

Question

What if the inspector collecting the load tickets had to leave the jobsite and was not present while the tonnage material was still being delivered?

Weight Tickets

Answer

The inspector would not initial the tickets that he/she was not present for. The inspector should write a memo to the file explaining why they did not initial the tickets. Daily yield checks should justify the total amount placed.

Weight Tickets

• Independent Truck Weight Check Action Report –OQCR 2367–Weekly, Random Weight Check

•(once per week, per plant during production)

Pages A – 23 -24

Weight Tickets

Page F - 38

OQCR 2367 form

Pages 1 - 3

Page F - 39

OQCR 2367 form

Pages 2 - 3

Page F - 40

OQCR 2367 form

Pages 3 - 3

Small Quantities• Quantities are Daily– aggregates (<500 ton per day)– HMA (<250 ton per day)– bituminous materials (<4 ton or

1000 gal per day)

Note: Different than PPG Small Quantities

Page A – 26

Small Quantities: PPG vs. Doc Guide

PPG

• PPG quantity for entire job

• PPG is for material inspection

Doc Guide

• Doc Guide quantities are daily

• Doc Guide is for construction inspection(i.e. No tare weights required)

Final Documentation• Cross referenced at bottom (manual) or at top

(ICORS) of Quantity Book Page• Must be measured

– use proper equipment– measure per method in contract– calculate to accuracy in table (Section B)

• Cannot be Estimated – An estimated quantity must be measured

again Page A – 27 - 28

Final Documentation• Prior to submitting records,

calculations must be checked by someone other than the person who did the original calculations.

• See Recommended Checking Procedures in Section D.

Page A – 28

Sources of Final Documentation • Field Measurement Books (hardback only)

• Inspector’s Daily Report, BC 628 identified as “final field measurement”

• Cross-section paper for cross sections only

• Weight tickets, bound and summarized by adding machine tape

Page A - 27

Final Documentation (cont’d)

• Project Diary for calendar month or calendar day items (not personal diary)

• Calculation file for such items as concrete and reinforcement bars

• Agreement to Accuracy of Plan Quantity, BC 981

• Force Account file with Extra Work Daily Report, BC 635 and contractor’s invoice

Page A – 27 - 28

Final Documentation (cont’d)

• Weekly Trainee Report, SBE 1014, with signed reports for Trainees

• Built according to Standard #_____

• Computer printout \ Spreadsheets

• Traffic Control Surveillance Report (BC 2240)

Page A - 28

Section B:

Final Documentation

hydseed


County Section

Route

Date 9-13-12 Initial(s) Date District Inspected by: KWH, SM 9-13-12 Contract No. Contractor or Sub. Interstate Landscaping

Measured by: KWH, Sm 9-13-12

Job No.

Calculated by: KWH 9-13-12 Weather Sunny, 81O Checked by: SM 9-18-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

25000200 Seeding, Class 2 STA. 1 +00 TO 4.5 ACRE Certificate of Seed Analysis From

19 + 00 LT. Registered Seed Technologist

25100120

Mulch Method 2 “ “ 9.0 TON Straw – Visual

675 lb. Delivered Rate = 675LB/4.5AC=150 LB/ACRE √ Emulsified Asphalt – Tickets

9.0 Tons Delivered Rate = 9.0T/4.5 AC = 2 Ton/Acre √ From Approved Source 675 gal Delivered Rate=675 Gal/9.0Ton= 75 Gal/Ton √

This is: an estimated progress measurement (item no.: )

√ a final field measurement (item no.: 25000200, 25100120 ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

BC 628 (Rev. 8/04)

1 2

1 2 1 2

(109.6 + 112.4) x 646.7 = 71,783.7 s.f.

(112.4 + 109.7) x 452.2 = 50,216.8

(109.7 + 102.0) x 699.3 = 74,020.9 196,021.4 s.f.

196,021.4 s.f. x = 4.5 acre 1 acre

43,560 sf

109.

6 ’

112.

4 ’

109.

7 ’

102.

0’

646.7 ’ 452.2 ’ 699.3 ’

7 + 50 12 + 00

19 + 00 NOTE: All Measurements Taken on Slope!

Emulsion

Seed

Straw

STA. 1+00

F - 43

Page F-43

Calendar Day

Traffic Control Surveillance Report

Contractor

General Contractors, Inc. Contract No.

99999 Date

9/17/12

Time of Inspection

Signature

Weather

Comments and/or Corrective Action

Midnight 1 A.M. 2 A.M. Mike Jones LIGHT RAIN, 50º ALL TRAFFIC CONTROL GOOD 3 A.M. 4 A.M. 5 A.M. 6 A.M. Mike Jones LIGHT FOG, CALM, 50º

ALL TRAFFIC CONTROL GOOD

7 A.M. 8 A.M. 9 A.M. 10 A.M. 11 A.M. Noon 1 P.M. 2 P.M. 3 P.M. 4 P.M. 5 P.M. 6 P.M. Jack Hammer Ptly, cloudy, 54 o F Traffic control ok. 7 P.M. 8 P.M. 9 P.M. 10 P.M. Jack Hammer Clear and calm, 46 o F Moved barricade back in place. Traffic control ok. 11 P.M.

Distribution: Contractor Resident

Completed forms must be turned in to the Resident the next working day.

BC 2240 (Rev. 9/97)

CONTRACTOR WORKED 8:00 am – 4:30 PM PAY: 15.5/24 = 0.65 CAL DAY CALC’D BY: REJ 9-18-12 CK’D BY: JAM 9-18-12

Note: No payment should be made for the day if any of the inspections are missed.

F - 44

Page F - 44

Traffic Control Surveillance Problem

The contractor was required to perform traffic control surveillance from Tuesday afternoon until Thursday morning. The contractor worked from 7:00 a.m. to 4:30 p.m. each workday. The contractor performed the inspections and completed the BC 2240’s as required. What will the total pay be for these days of Surveillancebased on the Standard Specifications?

Workbook Page 5

Answer to Workbook Page 5

Tues 4:30 p.m. to Wed 7:00 a.m. = 14.5 hours

Wed 4:30 p.m. to Thurs 7:00 a.m. = 14.5 hours

14.5 hours + 14.5 hours = 29 hours

29 hours / 24 hours per day =

1.21 Calendar Days for Traffic Control Surveillance

Workbook Page 24

Calendar Month

• Diary Entries or

• Quantity Book Entries

Cubic Yard


County Section

Route

Date September 6, 2012 Initial(s) Date District Inspected by: WNP 9/6/12 Contract No. Contractor or Sub. Artful Const.

Measured by: WNP & CJ 9/6/12 Job No.

Calculated by: WNP 9/6/12 Weather Partly Cloudy, 76O Checked by: JS 9/12/12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

50200100 Structure Excav. Pier #2 @ 239.4 CY √

Sta. 47 + 23.61


√ a final field measurement (item no.: 50200100 ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Vol = x 75.6’ x 12.0’ x 1/27 = 239.4 CY

See FB #3, p. 23 for layout

IL494-0425 BC 628 (Rev. 8/04)

NOTE: Max allowable pay width = 2.0 ft + ftg. Width + 2.0 ft. Max allowable pay length = 2.0 ft. + ftg. Length + 2.0 ft.

8.6’ + 7.3’ + 6.1’ + 6.5’ 4 ( )

F - 45

Page F - 45

Structure Excavation ProblemThe contractor has excavated for a proposed footing as shown below:

Determine the correct volume of Structure Excavation that will be used as final payment to the contractor at this location.

Workbook Page 6

5 ftAvg.

5 ftAvg.

Front View

Side View

Proposed Footing

Prop.Ftg.

1.0’ 32.0’ 2.5’ 3.0’ 10.0’ 2.5’

According to Article 502.12, horizontal dimensions will not extend beyond vertical planes 2’ outside of the edges of footings. Also, if the contractor did not excavate to the 2’ limit, you cannot pay the contractor for work they did not do. Therefore, the pay dimensions are as follows:

Length = 1.0’ + 32.0’ + 2.0’ = 35.0’Width = 2.0’ + 10.0’ + 2.0’ = 14.0’Depth = 5.0’ (given)

Volume =(35.0 x 14.0 x 5.0) x 1/27 = 90.7 cubic yards

Structure Excavation Solution

Workbook Page 25

Trench Backfill TablesTo use tables the following must be met:• For concrete pipe only• Assumes trench width is maximum

allowed (Actual trench width is at least as wide as the trench width shown in the table in Section E)

See Article 208.01 (payment limits)See Article 602.12 (manholes)

Pages E– 1 - 5

Page E - 1

Trench Backfill Diagram

Storm sewer is paid to the inside wall of the structure

Payment for T.B.F. ends 3” from the outside wall of the structure

Structure wall

3” T.B.F. included in the cost of the structure

S.S. length ≠ T.B.F. length

Storm Sewer MH

(looking down from above)

Workbook Page 7

Page F - 46


County Section

Route

Date 8-15-12 Initial(s) Date District Inspected by: RCW 8-15-12 Contract No. Contractor or Sub. Stan’s Sewer Co.

Measured by: RCW & MF 8-15-12 Job No.

Calculated by: RCW 8-15-12 Weather Clear, 70 ‘s Checked by: MF 8-23-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

20800150 Trench Backfill MH #3 to MH#4 55.2 CY Approved Srce. & Shipment Ticket

(Mid-America S&G)

55022000

SS 2 RCP CL 3 24 MH# 3 to MH#4 66.6 FT List and Mark (CMCM)


√ a final field measurement (item no.: 20800150, 55022000 ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Trench Backfill: Pay Length = 2’ + 53’ + 2’ = 57.0’

Trench Width > Max Pay Width Therefore Use Table

0.968 x 57.0’ = 55.2 CY

BC 628 (Rev. 8/04)

CY FT

5.6 ft.

6.2 ft. 24” RCP

MH #4 MH #3

53.0 ft. 66.6 ft.

Pipe Markings: C-76-III 7-12-12 CMCM

F - 46

Page E - 3

Trench Backfill Example(for pipe running parallel to the centerline of the road)

MH

MH

5’

29 ft

Back of CurbEdge of PavementCenterline of

Roadway

Trench Limits

Centerline of Pipe

PLAN VIEW

5 ft

D

CROSS SECTIONAL VIEW

Given:42” Circular Concrete PipeAverage Depth from subgrade to invert of the pipe = 6.8’Trench Length = 75’ from outside face of manhole to outside face of manholeContractor’s Excavated Trench Width = 7’ 4”Centerline of Pipe Run is 5’ behind the back of curb

Determine: Allowable Pay Quantity for Trench Backfill Workbook Page 8

Trench Backfill Solution1. Need to determine if any part of allowable trench width falls within

2 ft. of the back of curb.Allowable trench width →

Since D>5.0 ft.,Width = 18” + 4.5” + 42” + 4.5” + 18” = 87”

Half trench width = 87”/2 = 43.5”Centerline of pipe is given as 60” from the back of curb.

60” - 43.5” = 16.5” which is the dimension from the inside of the trench to the back of the curb.

Since 16.5” < 24”, must use trench backfill.

2. Determine allowable pay length:Length given is 75 ft. from outside face of manhole to outside face of manhole. Workbook Page 9

2. Determine allowable pay length:Length given is 75 ft. from outside face of manhole to outside face of manhole.

According to Article 602.12, 6” greater than the diameter of the structure will be backfilled and incidental to the installation of the structure.

Therefore 3” on each manhole location is incidental backfill, and allowable pay length is 75’ - 3” - 3” = 74.5’

3. Check excavated width against allowable trench width.

Excavated width = 7’ 4” = 88”

Since excavated width > allowable trench width, we can use backfill tables.

4. From table, cu. yd./lin ft. x Allowable Pay Length = Trench Backfill Volume 1.093 x 74.5’ = 81.4 cu yds.

Workbook Page 10

Trench Backfill Problem(For pipe running perpendicular to the centerline of the road)

4’ 5’ 53’ 18’

Sidewalk Back of Curb

MH MH24” SS

102’

50”

3.8’

Given:• 24” Circular Concrete Pipe•Average Depth from subgrade to invert = 3.8’•Contractor’s Excavated Trench Width = 50”

Determine: Show your calculation on the IDR on Workbook Page 13•Allowable Pay Length for the Trench Backfill •Maximum allowable trench width•Allowable Pay Quantity for Trench Backfill Workbook Page 11

Complete the IDR provided on Workbook Page 13

• Todays Date, Contract #96345• United Construction (Prime)• Weather is clear, 67 degrees• Pay item number for Trench Backfill is

20800150• Location Station 100+00• Show calculation on the IDR since it is your

primary source of DocumentationWorkbook Page 12

Workbook Page 13

Trench Backfill Problem Answer(For pipe running perpendicular to the centerline of the road)

4’ 5’ 53’ 18’

Back of CurbSidewalk

24” SSMH MH

102’

50”

3.8’

Allowable Pay Length = 2’ + 4’ + 2’ + 2’ + 53’ + 2’ = 65’

Maximum allowable trench width = 9” + OD + 9” = 9” +3” + 24” + 3” + 9” = 48”

Actual trench width exceeds maximum, therefore use Trench Backfill tables.

From Table: 0.323 cy/ft

Trench Backfill = 65’ x 0.323 = 21.0 cyWorkbook Page 26

96345

Allowable Pay Length = 2’ + 4’ + 2’ + 2’ + 53’ + 2’ = 65’Maximum allowable trench width = 9” + OD + 9” = 9” +3” + 24” + 3” + 9” = 48”Actual trench width exceeds maximum, therefore use Trench Backfill tables.From Table: 0.323 cy/ftTrench Backfill = 65’ x 0.323 = 21.0 cy

Todays date

Workbook Page 27

Page F - 47

Page F - 48

Page F - 49

Each or Lump Sum

Surface variation deductions are assessed in accordance with the following. See Article 406.11

Binder and/or Surface CoursePlan thickness (inches)

(Existing Surface Reprofiled)

(Existing Surface Not Reprofiled)

For all bumps greater than 3/4 inch, removal and replacement is required.

Surface Course Mixture DeductionPer Variation (ton)

2 3/4 inch or more

Less than 2 3/4 inch

2 Ton

1 Ton

All 2 Ton

Each wheel lane in the completed surface course must be tested for smoothness with a 16 foot straightedge. See Article 406.11

The straightedge bolts are set at 3/16 inch for all mainline pavement and also at ramps which are posted over 40 mph; 3/8 inch for all other surfaces.

Surface Course Surface Variations

Page F - 50

Surface Variation ProblemYou are working on a 2 lane milling and bituminous resurfacing project that is 15,000 feet long. The contractor’s bid price is $87.00 per ton for the surface mix. As per plan, the contractor mills 1.5 inch of existing surface and then places a 1.5 inch lift of binder and a 1.5 inch lift of surface. Upon the completion of the work you recorded in both lanes a total of 17 surface variations. How much money will be deducted from the contract for the surface variations?

Workbook Page 14

Solution: (As per Article 406.11)1) Since the existing surface was milled, it

is considered ‘reprofiled’

2) As per chart, the cost of 2 tons of mix shall be deducted for each variation

3) Calculation: ($87.00 per ton) x (2 tons per surface variation) x (17 surface variations) = $2,958.00

Workbook Page 28

Page F - 51

Page F- 9Page F - 52

Page F - 53

Workbook Page 15

Also, what is the pay item number for the additional adjustment?

Traffic Control Price Adjustment Problem 1 Art.701.20

Your contractor was performing contract work under Traffic Control Standard 701411. The awarded contract value of this work was $214,305.00. The final value of the completed work under this standard is $248,593.00. The unit price for this pay item is $27,500.00. What is the adjusted unit price for Traffic Control Standard 701411?

Answer Workbook Page 15

See calculation file for Awarded and Final contract amounts of items under 701411

Awarded Value: $214,305.00

Final Value: $248,593.00

Unit Price: $27,500.00

X = (248,593 - 214,305) = 0.160 Increase > 0.10(214,305)

Adjusted Unit Price = 0.25P + 0.75P (1 + (X – 0.1))

= 0.25 (27,500) + 0.75 (27,500) (1+(0.16-0.10))

= 0.25 (27,500) + 0.75 (27,500) (1.06)

= 6,875.00 + 21,862.50 = $28,737.50

Unit price difference: $28,737.50 - $27,500 =$1,237.50

Add new pay item # XXX03100 for $1,237.50

Workbook Page 29

Workbook Page 16

Traffic Control Price Adjustment Problem 2

Optional Homework ProblemYour contractor was performing contract work under Traffic Control Standard 701411. The awarded contract value of this work was $214,305.00. The final value of the completed work under this standard is $180,017.00. The unit price for this pay item is $27,500.00. What is the unit price adjustment for Traffic Control Standard 701411?

Answer located in the Workbook.


See calculation file for Awarded and Final contract amounts of items under 701411

Awarded Value: $214,305.00

Final Value: $180,017.00

Unit Price: $27,500.00

X = (180,017 - 214,305) = - 0.160 Decrease > 0.10(214,305)

Adjusted Unit Price = 0.25P + 0.75P (1 + (X – 0.1))

= 0.25 (27,500) + 0.75 (27,500) (1-(0.16-0.10))

= 0.25 (27,500) + 0.75 (27,500) (0.94)

= 6,875.00 + 19,387.50 = $26,262.50

Unit price difference: $26,262.50 - $27,500 = - $1,237.50

Add new pay item # XXX03100 for - $1,237.50

Workbook Page 30

Controller

Handhole

Double Handhole

Foundation(signal post, mast arm pole)

Traffic Signal Components

Traffic Signal Components

Signal Post

Mast Arm Pole- Mast arm mounted signal head- Bracket or post mounted signal head

Controller Box

Length measured in field

Length measured

in field

Length measured

in field

Signal Post Vertical = 13.0’Pg. 712

Foundation Vertical= 3.0’Pg. 712

Double Handhole

slack = 13.0’ Pg. 710

Handhole slack= 6.5’

Pg. 710

Traffic Signal Vertical View

Foundation Vertical

= 3.0’Pg. 712

PG. 43

F 54

P-1

C-1

H-2MA-1

H-1

DH-1

HD-1GREEN ST.

RYG

RYG

RYGYG

GOODWIN

AVE

.

GOODWIN

AVE

.

GREEN ST.

N N

P-1

MA-1

4.0'

32.6'

42.2'

67.8'2.3'

3.8'

87301245 ELCBL C SIGNAL 14 5C

10.0'

Page F - 54

DH – Double Handhole P - PostC – Controller MA – Mast ArmHD – Heavy Duty Handhole H - Handhole

DATE FROM TO LENGTH SLACK VERTICAL

6/21 C-1 DH-1 4.0' 13.0' 3.0'

DH-1 HD-1 32.6' 6.5'

HD-1 H-1 42.2' 6.5'

H-1 H-2 67.8' 6.5'

"A-1" 146.6' 32.5' 3.0'

H-2 P-1 2.3' 3.0'

P-1 13.0'

"A-1" C-1 H-2 146.6' 32.5' 3.0'

H-2 MA-1 3.8' 3.0'

MA-1 10.0' 20.0'

PG. 44

F -55


Measured By: EAL & CR 6/26/12Calculated By: EAL 6/26/12Checked By: CR 6/26/12

RUN

TOTAL TOTAL NOTES

SEE PAGE 43 FOR

SCHEMATIC AND MEASUREMENTS

Final Measurement: 419.3'

200.4'

218.9' 419.3'

HEAD

SIGNAL

SIGNAL

HEAD

SUBTOTAL

Page F - 55

DH – Double Handhole P - PostC – Controller MA – Mast ArmHD – Heavy Duty Handhole H - Handhole

PG. 43

P-1

C-1

H-2MA-1

H-1

DH-1

HD-1GREEN ST.

RYG

RYG

RYGYG

GOODWIN

AVE

.

GOODWIN

AVE

.

GREEN ST.

N N

P-1

MA-1

4.0'

32.6'

42.2'

67.8'2.3'

3.8'


10.0'

Run "A-1"

Page F - 54

PG. 43

P-1

C-1

H-2MA-1

H-1

DH-1

HD-1GREEN ST.

RYG

RYG

RYGYG

GOODWIN

AVE

.

GOODWIN

AVE

.

GREEN ST.

N N

P-1

MA-1

4.0'

32.6'

42.2'

67.8'2.3'

3.8'


10.0'

Run "A-1"

Page F- 54

DATE FROM TO LENGTH SLACK VERTICAL

6/21 C-1 DH-1 4.0' 13.0' 3.0'

DH-1 HD-1 32.6' 6.5'

HD-1 H-1 42.2' 6.5'

H-1 H-2 67.8' 6.5'

"A-1" 146.6' 32.5' 3.0'

H-2 P-1 2.3' 3.0'

P-1 13.0'

"A-1" C-1 H-2 146.6' 32.5' 3.0'

H-2 MA-1 3.8' 3.0'

MA-1 10.0' 20.0'

PG. 4487301245 ELCBL C SIGNAL 14 5C

Measured By: EAL & CR 6/26/12Calculated By: EAL 6/26/12Checked By: CR 6/26/12

RUN

TOTAL TOTAL NOTES

SEE PAGE 43 FOR

SCHEMATIC AND MEASUREMENTS

Final Measurement: 419.3'

200.4'

218.9' 419.3'

HEAD

SIGNAL

SIGNAL

HEAD

SUBTOTAL

Page F - 55

Workbook Page 17

Electrical Signal Cable Problem

Given the following information, what is the pay length for the electrical signal cable?

C-1

3.0’

60.3’5.0’ 45.0’

13.0’

13.1’

3.0’P-1

6.5’ at

H-2

13.0’ at

DH-1

6.5’ at

H-1

Workbook Page 31


Electrical Signal Cable Problem

Workbook Page 32


Electrical Signal Cable ProblemHorizontal Slack Vertical

From To Measure Pg. 710 Pg. 712C-1 DH-1 5.0’ 13.0’ 3.0’DH-1 H-1 45.0’ 6.5’ XH-1 H-2 60.3’ 6.5’ XH-2 P-1 13.1’ X 3.0’P-1 Signal X X 13.0’

Sub-Total 123.4’ 26.0’ 19.0’

Pay Total = 123.4’ + 26.0’ + 19.0’ = 168.4’

PIPE CULVERT

PG. 83

F -56

ITEM DESCRIPTION

542A0235""

542A0241542A0247 542A0235

MEASURED LENGTH

31.0' 27.0'50.0'24.0'112.0'21.0'

PLAN LENGTH OF 100.0' IS IN ERROR.

TOTAL PAY LENGTHS: . 542A0235 128.3'542A0241 24.0'542A0247 112.0'

*

*

WEATHER:7/9/12 SUNNY, 79 o

7/10/12 SUNNY, 82 o

7/11/12 PARTLY CLOUDY, 75 o

STAKED LENGTH CHECKED BY: MD & VC 7/6/12ALL FROM AMER. PIPE CO.(APPROVED LIST & MARK)

DATESTA. INST.

P CUL CL A 1 30""

P CUL CL A 1 36P CUL CL A 1 42 P CUL CL A 1 30

10+50 7/9/1211+90 "13+24 7/10/1214+18 "15+95 7/11/1218+02 "

31.2 ' 28.3' 49.3' 24.0'112.7'21.0'

31.0'27.0'49.3'24.0'112.0'21.0'

PAYLENGTH

STAKEDLENGTH

SUBCONTRACTOR: ROGERS CONSTRUCTION

Page F - 56

H pile

Measuring cutoff

metal shell pile

Page F - 57

February 27, 2012

County Section Route Contract No.

Don Doe, Superintendent ACME Construction 1200 North Easy Street Anyplace, IL

Dear Mr. Doe:

As specified in Article 512.16 of the Standard Specifications for Road and Bridge Construction, you are hereby being provided this itemized list of authorized lengths of metal pile shells to furnish for the structure for the above route and section.

It has been determined from the test piles driven on February 20, 2012 that the following lengths should be furnished:

E Abut 23 pile @ 24’ = 552 lin. ft.

Pier 1 32 pile @ 30’ = 960 lin. ft.

W Abut 23 pile @ 36’ = 828 lin. ft.

Very Truly Yours,

John Smith District Engineer

Note: Final documentation for FURNISHING PILES consists of a copy of the itemized list which was given to the Contractor and field measurements of the delivered piling.

Pile Payment Example1. You Instructed the contractor to furnish 45 foot Piles

Cut O

ff Len

gthTo

p -Cu

t off

eleva

tions

Drive

n Len

gth (

PAY)

Deliv

ered

-Cu

t off

4. Determine the Elevation of top of pile andMark the Plan Cut off Elevation on the pile

5. Determine the Cut off

6. Determine the Pay Length for Driving Pile

2. Measure the Length of pile Delivered

3. Determine the Pay Length for Furnishing Pile

Deliv

ered

Len

gth45

.75’

Leng

th of

pile D

elive

red t

o the

jo

b site

121.40

127.65

45.75

45.00

121.40127.65

6.25

39.50

Pay Furnishing Pile

Pay Driving Pile

45.00

39.50Appendix Page 66

Page F - 58

Page F - 60

Production Pile Driving Data

Structure Number 016-2861 Date Driving Started 10/19/2012 Date Completed 10/22/2012 Sheet 1 of 1 Abutment/Pier No. East Abut. (Stage 1) Calculated by RMW Route FAP 343 Pile Type & Size Metal Shell 12" dia w/.179" walls Checked by WMK Section 70D-Y-B-R & 70HB-R-1 Nominal Required Bearing 372 kips Estimated Plan Length 69 ft. County COOK Pile Cutoff Elevation 873.77 ft. Authorized Furnished Length 78 ft. Contract 62897 Ground Surface Elev. At Pile While Driving 840.23 ft.* Closest Boring(s) B-1 & sb-5 Driven Bearing Verification Gates Hammer Make & Model Delmag D30-32 Hammer Cushion Material & Thickness Conbest , 2" thick Max. Operating Energy 55,898 ft.-lbs. Min. Operating Energy 25,383 ft.-lbs. Pile Helmet Weight 4250 lbs. As driven pile layout sketch with piles numbered, north arrow included, and any significant deviations from plan locations noted

Indicate (B) at battered piles and (T) at test piles Pile No.

Delivered Length (Feet)

Added Splice Length

Final Cutoff Length

Paid Driven Length

Paid Furnished

Length

Blows Per

(Inch)

Hammer Energy

Developed

Nominal Driven Bearing

Driving Observations & Comments

1 81.8 0 3 78.8 78.8 2 43225 373 82 ft piles delivered as two 41 ft. sections 2 81.8 0 10.5 71.3 78 2.5 38675 381

3B 82 0 5 77 78 3 34125 378 4 82 0 4 78 78 2 43225 373 Bend in Pile 4 occurred 10' prior to bearing,

5B 82 0 5 80 80 2.4 38675 375 cut out bend and re-splied pile per BBS 6T ----- ----- ------ ---- ------ 2.5 45500 422 Test pile driven on 6/22/07 7B 82.1 0 6 76.1 78 3.1 36400 398 8 82.1 0 6 76.1 78 3.5 36400 416

9B 82.2 0 5 77.2 78 4 36400 435 10 78 0 1 76.6 78 2.5 38675 381 78 ft. long piles were composed of 20+38+20

11B 78.1 0 1.5 76.1 78 2 43225 373 12 78.1 0 2 76.1 78 2.4 38675 375

13B 78.1 10.5** 6 82.6 78 3 34125 378 14 78.2 5** 1.5 81.7 78 2.5 38675 381 Pile hit something at 12' below precore and

15B 78 10 5.8 82.2 88 3.5 34125 399 moved out of 6" tolerence (ok per BBS) 16 78.1 10 5.8 82.2 88 3 36400 393

17B 78.1 10 5.9 82.1 88 3.1 34125 382 18 78.1 10 5.2 82.9 88 3.4 31850 378

*elevation reflects +/- 30ft. precore specified **Not paid as furnished since obtained from Cut off sections from piles 2 and 3B cc: Bureau of Bridges and Structures

BBS 2184 (Rev. 01/21/10)

1

2

3B

4

5B

6T 8 10 12

7B 9B 11B

18

14 16

13B 15B 17B

N 8” from plan location

Documentation completed field book example

Page F - 61

contract 97311

0. C 13.00 - 10.71 =

2.29 *

0. C

2.29 x 2000 =

4580.0 *

0. C 4580.0 ÷ 8.328 ÷ 0.943 = 583 *

gallons

Pay 583 Gallons

This is an example of the documentation requirement for bituminous materials prime coat items paid on a gallon basis. This adding machine tape is to be securely bound around the truck ticket(s) for each pay item for each day.

9-5-07 40600100 BIT MATLS (PRIME COAT) STA 1 + 20 to 23 + 06

Cal

c by

: MA

N 9

-5-0

7 C

heck

by:

JN

9-7

-07

Evidence of Material Inspection :

List & Bill of Lading

tons

lbs.

Page F - 62Printed 10/3/2013 SBE 1014 (Rev. 03/19/13)

Weekly Trainee Report

Contractor ACME CONSTRUCTION CO. County: Report No. 7 Week Ending 06-29-12 Section: Route: District: Contract:

Job No.: Project:

(1) Trainee Name and

Individual Identification Number

(2) Ethnic Group

(3) FHWA

(4) IDOT MRB

(5) TPG

(6) Work

Classification

(7) Status

(8) Hours and Days Worked

(9) Hours this

Week

(10) Hours

to Date

JUANITA SANCHEZ, 6155 H CM A 8 8 0 0 10 8 4 38 253

ERNEST JACKSON, 7521 B CA T 8 8 0 0 8 8 4 36 247

I hereby certify that the hours of training listed above were given to those trainees working on the above designated project.

These hours were checked against the contractor’s payroll in addition to visual job site inspection

Contractor’s Representative State’s Representative

NOTE: Final documentation for the pay item, TRAINEES, consists of this form completed weekly for all “Trainees” employed in accordance with the Training Special Provisions included in your contract.

John Smith Rich M. Hixon

F - 62

DOCUMENTATION FOR BITUMINOUS MATERIALS (PRIME COAT)

• BDE Special Provision Hot-Mix Asphalt -Prime Coat (Appendix Pages 94-99)

• Construction Memorandum 14-82 Procedures for Calculating Payment for Prime Coat (Appendix Pages 100-103)


• Prime Coat will be paid at the contract unit price per pound of residual asphalt applied.

• You must provide calculations deducting the weight of all water (emulsions) or lighter petroleum products (cutbacks) from the weight shown on your tickets.

• Aggregate for covering prime coat will NOT be measured for payment.


• Required:

• Weight tickets – Per CM 14-82, “the pressure distributor shall be weighed before and after placement.”

• The weight ticket(s) should be initialed by the inspector who collected the ticket(s). If no inspector was available to collect the ticket(s), then do not initial those tickets. Add a note of explanation to the ticket file.


• Required:

• A Bill of Lading

• Indicating percentage of residual asphalt, and

• Any optional water added by the producer.

• A completed ticket tape

• Stapled to the tickets

• Calculations based upon the weight tickets and the Bill of Lading (F-71 and F-72).

Ticket Tape Calculations for Emulsions with added water

The producer may add more water at the contractor’s request

43% Emulsifier plus water

57 % Asphalt

Emulsions are asphalts that have been mixed with an emulsifier and water. The contractor has the option of asking the producer to add additional water to the emulsion.

Original material from producer8,300 lbs. of emulsion

2,208 lbs. of added water

This material is then sent to the job site

Original 8,300 lbs. of emulsion

Emulsions are asphalts that have been mixed with water. The contractor has the option of asking the producer to add additional water to the emulsion. The bill of lading must contain the following information:

Ticket Tape Calculations for Emulsions with Added Water

BILL OF LADINGKane Asphalt136 Crane Rd.Bartlett, IL 11954

A. The Material (SS-1 is an approved emulsion)

B. The original percent of residual asphalt in the emulsion

C. The pounds of water added to the tanker’s emulsion.

Sold to: Murphy Construction

Delivered to: Schaumburg, IL

Truck No: 207 Driver: P. O’Hara

Material: SS-1

Gross: 38508 lb

Tare 28000 lb

Net Wt. 10,508 lb

Sp. Gr 1.01.

Residue 57.0%

8,300 LB.-E

2,208 LB.-W

0.C *

35,000.00 +28,000.00 -7,000.00 *

8,300.00 +2,208.00 +

10,508.00 *

8,300.00 ÷10,508.00 =

0.79 *

7,000.00 x0.79 =

5,530.00 *

5,530.00 x0.570 =

3,152.10 *

Contract # 60V20X4060110BIT. MATERIALS (PRIME COAT)IL 173FROM COUNTY LINE

TO FLAT IRON RD.

TOTAL = LBS.

.……Weight before application - from prime coat ticket

......Weight after application - from prime coat weigh-back ticket…….Net weight of emulsion used on job (includes all added water)

......Tanker weight of emulsion - shown on the bill of lading…….Weight of water added to emulsion – shown on bill of lading…….Total weight of the diluted emulsion mixture

......Tanker weight of emulsion shown on bill of lading…….Total weight of the diluted emulsion mixture…….79% - percent of emulsion in the pressure distributor

…….Weight of emulsion used on job (includes all added water) …….79% - percent of emulsion in the pressure distributor…….Pounds of emulsion

…….Pounds of emulsion…….% of residual asphalt in the emulsion from the bill of lading…….Pounds of residual asphalt – this is entered in quantity book!

Ticket Tape Calculations for Emulsions with Added Water

Page F- 71

Cutbacks (RC-70) are asphalts that have been mixed with a lighter petroleum product such as kerosene. No water is added to a cutback.

Ticket Tape Calculations for Cutbacks

Material sent to the job is the same as the material from Producer’s Tanker

40.0% Cutback

60.0% Asphalt

The bill of lading must contain the following information:

Ticket Tape Calculations for Cutbacks

BILL OF LADINGKane Asphalt136 Crane Rd.Bartlett, IL 11968

Sold to: Murphy Construction

Delivered to: Schaumburg, IL

Truck No: 207 Driver: P. O’Hara

Material: RC-70

Gross: 76080 lb

Tare 24200 lb

Net Wt. 51880 lb

Sp. Gr 0.95

Residue 60.0%

A. The Material

B. The percent of residual asphalt in the prime

0.C *

35,000.00 +29,750.00 -5,250.00 *

5,250.00 x0.60 =

3,150.00 *

Contract # 60V20X4060110BIT. MATERIALS (PRIME COAT)IL 173FROM COUNTY LINE

TO FLAT IRON RD.

TOTAL = LBS.

.…….Weight before application - From prime coat ticket

.......Weight after application - From prime coat weigh-back ticket……..Net weight – Total pounds of cutback or emulsion used on job

……..Pounds of cutback or emulsion……..% of residual asphalt from the bill of lading……..Pounds of residual asphalt – this is entered in quantity book!

Ticket Tape Calculationsfor Cutbacks

Page F- 72

7/16/15Memo to FileContract 60V20Pay Item: X4060110 BIT MATERIAL (PRIME COAT)

The contractor primed at 4:30 a.m. No inspector was available to witness the placement of prime; however, the quantity shown on the tickets appears to be within reasonable limits.

Emily MatthewsEmily MatthewsResident Technician

If no inspector was available when the prime was placed, do not initial the ticket(s). Rather, a note of explanation (similar to this) should be placed in the file with the tickets.

PRIME COAT EXAMPLE PROBLEMBill of Lading Information

Gross Weight = 76,520 lbs

Tare Weight = 26,240 lbs

Net Weight = 50,280 lbs

Residue = 60.0 %

Wt. of Emulsion = 35,200 lbs

Wt. of Added Water = 15,080 lbs

Jobsite Information

Initial Distributor Weight = 33,473 lbs

Final Distributor Weight = 15,020 lbs

Length of Paving = 12,713 ft

Width of Paving = 12 ft

Required Application Rate = 0.05 lbs/sq ft

Given the data above, determine the following:

Residual Asphalt Applied =

Actual Residual Asphalt Application Rate =

Theoretical Residual Asphalt =

Max Pay Residual Asphalt =

Pay Quantity = Workbook Page 18

Answer to Prime Coat Problem Workbook Page 18Bill of Lading Information

Gross Weight = 76,520 lbs

Tare Weight = 26,240 lbs

Net Weight = 50,280 lbs

Residue = 60.0 %

Wt. of Emulsion = 35,200 lbs

Wt. of Added Water = 15,080 lbs

Jobsite Information

Initial Distributor Weight = 33,473 lbs

Final Distributor Weight = 15,020 lbs

Length of Paving = 12,713 ft

Width of Paving = 12 ft

Required Application Rate = 0.05 lbs/sq ft

Given the data above, determine the following:

Residual Asphalt Applied = 7750 lbs

Actual Residual Asphalt Application Rate = 0.0508 lbs/sq ft

Theoretical Residual Asphalt = 7628 lbs

Max Pay Residual Asphalt = 8009 lbs

Pay Quantity = 7750 lbs Workbook Page 33

Answer to Prime Coat Problem Workbook Page 18

1. Wt. Applied = (Initial Wt.) – (Final Wt.) = 33,473 lbs – 15,020 lbs = 18,453 lbs

2. % Emulsion = (Wt. Emulsion) / (Total Wt.) = 35,200 lbs / 50,280 lbs = 0.70

3. Wt. Emulsion Applied = (Wt. Applied) x (% Emulsion) = 18,453 lbs x 0.70 = 12,917 lbs

4. Wt. Residual Asphalt = (Wt. Emulsion Applied) x (% Residue) = 12,917 lbs x 0.60 = 7750 lbs

5. Application Area = (Length) x (Width) = 12,713 ft x 12 ft = 152,559 sq ft

6. Actual Application Rate = (Wt. Residual Asphalt) / (Area) = 7750 lbs / 152,559 sq ft= 0.0508 lbs/sq ft

7. Theo. Wt. Residual Asphalt = (Area) x (Application Rate) = 152,559 sq ft x 0.05 lbs/sq ft= 7628 lbs

8. Max Pay = (Theoretical) x 105% = 7628 lbs x 1.05 = 8009 lbs

9. Pay Quantity = 7750 lbs

Workbook Page 34

PRIME COAT APPLICATION VERIFICATION

Appendix Page 105

What’s Wrong Here?

Page F- 63


County Section

Route

Date 9-24-12 Initial(s) Date District Inspected by: ALG 9-24-12 Contract No. Contractor or Sub. Wortman-Starwalt Inc. Measured by: ALG 9-24-12 Job No. Calculated by: Weather CLEAR 80 O Checked by: KPR 9-24-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

50500405 F&E STRUCT. STEEL N. Tri-Level MID Bridge 3140 lbs Fabrication Inspectors √ Release BBS 59 + CERT



Angles weighed on approved scale at Effingham Equity. Scale No. IL 4201 (9-1-12). See wt. ticket in str. steel file. Note: Bill of Lading from fabricator indicates wt of steel = 3200 lb actual wt = 3140 lb BC 628 (Rev. 9/00)

F - 63


County Section

Route

Date 9-24-12 Initial(s) Date District Inspected by: BAB 9-24-12 Contract No. Contractor or Sub. INTERSTATE

Measured by: BAB, kwn 9-24-12 Job No.

Calculated by: BAB 9-24-12 Weather SUNNY, 70-75 Checked by: SM 9-24-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

25000400 NITROGEN FERT NUTR ENTIRE JOB ( 7.0 acres) 700 LBS SEE GUARANTEED ANALYSIS FROM BAG √ IN SEEDING FILE 25000500

PHOSPHORUS FERT NUTR “ 420 LBS “ √

25000600

POTASSIUM FERT NUTR “ 280 LBS “ √


√ a final field measurement (item no.: 25000400, 25000500, 25000600 ) Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Plans Require: N=100 lb/acre Phos = 60 lb/acre Pot = 40 lb/acre Contractor delivered & used 140 bags of 10-6-4 @ 50 lb ea. Quantity: Nit = 140 bags x 50 lbs x 10% = 700 lbs

Phos = 140 bags x 50 lbs x 6% = 420 lbs Pot = 140 bags x 50 lbs x 4 % = 280 lbs

Fertilizer bags were counted & destroyed by Resident. BC 628 (Rev. 8/04)

F - 64

Page F - 64

Square Foot Square Yard

P F 36

Page F- 65

You are the inspector on a section of two-lane road in Madison County. The contractor is performing pavement patching operations today and the pay items used for the patching are as follows:

44200108 Pavement Patching, Type II, 9”44200112 Pavement Patching, Type III, 9”

Yesterday you laid out 3 patches in the northbound lane. The patch at Station 1246+52 is 12’ wide by 8.0’ long. The patch at Station 1247+23 is 12.0’ wide by 9.0’ long. The patch at Station 1247+79 is 12’ wide by 11.0’ long.

After the patching operations for these 3 patches are complete, you measure the patches. The in-place dimensions are as follows:

Station Width Length Depth1246+52 12.0’ 8.0’ 9”1247+23 12.0’ 10.0’ 9.2”1247+79 12.0’ 11.0’ 11”You have received the required material inspection documentation.

Complete the attached field book entries and total the page for these items.

Pavement Patching Problem

Workbook Page 19

Workbook Page 20

& Tests

DATE:Patch # TYPE 2 TYPE 3 CALCULATIONS

10.7

12.0

No adjustment

16.9

15% Increase of S.Y.

PAGETOTALS 39.6 0

S.Y .

8.0'

DepthA = 11"

PAVEMENT PATCHING, 944200108

A

A

A

ACE Construction

DepthA=9"

DepthA = 9.2"

SB LANE NB LANE

Evidence of Mat'l Insp: Plant Report, Tickets & Test

Meas. By: Date:Calc. By: Chkd. By:

Increase Qty by 15 % Pay = 14.7 x 1.1 5

= 16.9 S.Y.

11.0

'

11.0

'

9.0'

9.0'

8.0'

12.0'

44200112

11'.0 x 12'.0 x 1/9 = 14.7 SY

(8.0' x 12.0')9 = 10.7 S.Y.

1246+52

1247+23

1247+79

F.B. #3, P 22

(11" - 9")9"

9.0' x 12.0' x 1 /9 =12.0 S.Y.

Patch Depth Increase = 22%

11

12

13

11

12

13

Meas. 10.0' wide both sides

Workbook Page 35

DATE:Patch # TYPE 2 TYPE 3 CALCULATIONS

10.7

12.0

No adjustment

13.2

10% Decrease of S.Y.

PAGETOTALS 35.9 0

S.Y .

8.0'

DepthA = 7.5"

PAVEMENT PATCHING, 944200108

A

A

A

ACE Construction

DepthA=9"

DepthA = 9.2"

SB LANE NB LANE

Evidence of Mat'l Insp: Plant Report, Tickets & Test

Meas. By: Date:Calc. By: Chkd. By:

Decrease Qty by 10 % Pay = 14.7 x (1 - 0.10)

= 13.2 S.Y.

11.0

'

11.0

'

9.0'

9.0'

8.0'

12.0'

44200112

11'.0 x 12'.0 x 1/9 = 14.7 SY

(8.0' x 12.0')9 = 10.7 S.Y.

1246+52

1247+23

1247+79

F.B. #3, P 22

(7.5" - 9")9"

9.0' x 12.0' x 1 /9 =12.0 S.Y.

Patch Depth Decrease = -17%

11

12

13

11

12

13

Meas. 10.0' wide both sides

Example of DECREASE in Quantity

Workbook Page 36


County Section

Route

Date 7-27-12 Initial(s) Date District Inspected by: RG, MF 7-27-12 Contract No. Contractor or Sub. ACME Construction

Measured by: RG, MF 7-27-12

Job No.

Calculated by: RG 7-27-12 Weather Clear, 75O Checked by: JR 7-27-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

35400400 PCC BASE CSE W 9 LT 0+25 to 23+50 Plant Report & Tickets & Test

RT 0+25 to 10+20 1106.7 SY



See Field Book #3 Pg. 12-14 for field width and depth checks

BC 628 (Rev. 8/04)

NOTE: Article 109.01 states that the pay width for pavement, base course, etc. shall be the exact horizontal dimension shown on the plans or ordered in writing by the Engineer.

F - 66

LT 0+25 to 23+50

2325’ x 3’ x 1/9 = 775.0 SY RT 0+25 to 10+20

995’ x 3’ x 1/9 = 331.7 SY

Total = 1106.7 SY

Page F - 66

Page F- 67


County Section

Route

Date July 9, 2012 Initial(s) Date District Inspected by: BAB 7-9-12 Contract No. Contractor or Sub. ACME Const. Co.

Measured by: BAB & AG 7-9-12

Job No.

Calculated by: BAB 7-9-12 Weather Cloudy, 83O Checked by: SYI 7-9-12 Project


Item

Location Quantity

and Units


Posted in Q Book

51100100 Slope wall 4” South Abut 74.6 sy Plant Rpt. & Tickets & Test √



All measurements on upper slope surface of wall (34.1) 9 = 74.6 sy See FB #4, p.12 for depth checks BC 628 (Rev. 8/04)

19.6 + 19.8 2 ( ) sf

sy

F - 67

Ticket Tape Example, Aggregate Base Course, Type A (English) 8-7-12 35100100 AGG BASE CSE A STA 1+20 0. C

to 19+00

24,300. +

contract 90002 23,700. + 22,300. + 24,700. + 23,500. + 22,900. + 25,500. + 23,700. + 23,800. +

22,800. +

Cal

c by

: JW

S 8-

7-12

C

heck

by:

RH

8-8-

12 24,000. +

23,100. + 23,600. + 24,100. + 23,800. + 24,300. + 23,400. + 24,300. + 22,800. + 25,600. + 23,200. +

24,000. + 23,900. + 547,300 * LBS 547,300. ÷ 2,000 =

273.65 * tons Actual Moisture

= 220.9 – 206.1 = 206.1

= 0.072

Pay Wt. = 273.65 x 1.06 1.072

= 270.6 TONS

This is an example of the documentation requirement for granular pay items paid on a tonnage basis. This adding machine tape is to be securely bound around the truck tickets for each pay item for each day.

NOTE: Refer to Small Quantities provision in Section A of doc guide. No moisture correction required if less than 500 tons per day, however IDOT reserves right to perform moisture correction on any amounts delivered.

F - 41 Page F - 41

HMA SC Adjust Plan QuantityPer Art. 406.13, for surface courses only:

Adjusted Plan Quantity = C x quantity shown on the plans or as specified by the Engineer

Where C = Gmb x 46.8

U

And where: Gmb = average bulk specific gravity from approved mix design (little d)

U = unit weight of surface course shown on the plans in lb/sq yd-in., used to estimate plan quantity

46.8 = English constant

Gmb (little d) from

approved mix design

Appendix Page 67

HMA SC Adjust Plan Quantity

Max Pay = 1162.8 tons x 103% = 1197.7 tons

C = 2.320 X 46.8

112

C = .969

Adjusted Plan Quantity = .969 x 1200 = 1162.8 tons

Given Gmb (little d)=2.320, plan qty 1200 tons

When Plan Quantity is accurate, calculate as follows:

HMA SC Adjust Plan Quantity

When Plan Quantity changes, calculate as follows:

1. Calculate new theoretical tonnage

2. Calculate the adjustment

3. Calculate the max pay

Plan Quantity = 229 Tons

Plan Length = 1,022 FT

Plan Width = 24 FT

Plan Thickness = 1.5 inches

Measured in field

Length = 1,027.5 FT

Width = 24 FT

Thick = 1.5 inches

112 lbs/sy-in x 1027.5 ft x 24 ft x 1.5 in9 sf/sy (2000 lbs/ton)

= 230.2 tons

HMA SC Example (as specified by Engineer)

Workbook Page 21

1. Calculate new theoretical tonnage

HMA SC Example

Gmb = 2.37 U = 112lbs/sy-in Constant = 46.82.37 x 46.8

112C = = 0.990

Adjusted Qty: 0.990 x 230.2 = 227.9 tons

Max Pay: 227.9 x 1.03 = 234.7 tons

Workbook Page 22

2. Calculate the adjustment (Article 406.13)

3. Calculate the max pay (Article 406.13)

HMA Surface Max Pay

Workbook Page 23

Gmb = 2.360

Length = 10,110.0 ft

Width = 24.0 ft

Thickness = 1.5 inch

Delivered = 2310 tons

Is the contractor exceeding the maximum payment quantity?

Answer to Workbook Page 23 - HMA Surface Max Pay

2232.9 theoretical tons for the surface area

1.03 x 2232.9 tons = 2299.9 tons

Contractor is exceeding the maximum amounts

112 lbs/sy-in x 10,110 ft x 24 ft x 1.5 in9 sf/sy (2000 lbs/ton)

= 2264.6 tons

2.360 x 46.8112

C = = 0.986

Adjusted Qty: 0.986 x 2264.6 = 2232.9 tons

Workbook Page 37

Page F - 17

Bituminous Paving Daily Record

Date June 20, 2012 Contract Number 70812 Mix Design No. 86 BIT 1536 Payment Item No. & Description 40603360 Hot-Mix Asphalt Surface, Mix E, N50 Resident John Preston Contractor Al Construction Company

Inspectors Visitors Weather Time Temp. Conditions John Dough Bill Smith, F.E. 6:30AM 65° F Sunny Robert Fell 2:30PM 90° F Sunny

Start Sta. End Sta. Mat Width Mat Thick Tons Placed Today 920.6 tons WB 37+20 115+80 12 ft. 1.5 inch Theo. Tons Today 901.2 tons +/- Tons Today +19.4 tons Daily Yield (%) 102% Cumulative Yield (%)

Contractor’s Paving Equipment Paver Barber-Greene SA – 131 Reed Tach

Mat’l Transfer Device RoadTech Shuttlebuggy 2500

Breakdown Roller Dynapac CC 42A Reed Tach 2400VPM Amplitude

Vibratory Roller Reed Tach Amplitude

Pneumatic Roller Ingram

Finish Roller Gallion V05 2-66 B, Static Mode

Max Vib. Roller Speed

2400 VPM = 240 ft./min Max. Paver Speed

240 ft/min x .9 = 24 ft/min 10 impacts/foot 9 passes Time of Temp. & Speed 8:00 AM 10:00 AM 12 Noon 2:00 PM Temp. in Truck 295° 290° 305° 310° Temp. Behind Paver 280° 270° 285° 290° Paver Speed 23 ft/min 20 ft/min 22 ft/min 23 ft/min

Theo. Truck Dumping Distance (2000 lb/ton) (9 sf/sy) (12 ton/truck)

= 104.6 ft/truck (114.7 lb/in/sy) (1.5 in) (12 ft)

Rolling Pattern Daily Total Yield Check (addt’l checks on reverse side)

4 Passes Required over each point therefore 9 Passes for Full Mat Width

Theo: = 901.2 tons required Delivered & placed: 920.6 tons Yield = x 100 = 102%

BC 2529 (Rev. 6/05)

(12 ft x 7860 ft) (2.45 x 62.4 x .75) (1.5 in) (9 sf/sy)(2000 lb/ton)

920.6 901.2

F - 17

Page F - 18

Total Running Yield Checks Starting Station:

Time

Total Tons Place

Check Station

Length Placed

(1)

Theo. Tons (2)

Yield % (3)

Time

Total Tons

Placed

Check Station

Length Placed

(1)

Theo. Tons (2)

Yield % (3)

10:00 AM 303.0 63+00 2580 ft. 295.8 102.4% 12 Noon 608.7 89+20 5200 ft. 596.2 102.1% 1:00 PM 766.8 102+70 6550 ft. 751.0 102.1% (1) Length Placed = Starting Station – Check Station (2) Theo. Tons = (Length x Mat Width x Lbs./Sq. Yd. X Mat Thickness) + (9 x 2000) (3) Yield % = (Total Tons Placed ÷ Theo. Tons) x 100

Surface Variations

Tested by: RS Station/Location Station/Location Station/Location

Check one below:

None found today

Found variations & finish roller was able to correct variations

Found variations that require corrective action or deduction.

Short Term Pavt. Mkg. (Item No. 70300100 ) Remarks

STA. 37+20 to 115+50 Required: 4 ft. every 40 ft. Counted 195 skip dashes at 4 ft. each = 780 ft.

Calculations / Measurements / Misc.

Measured by: JD, RF Date: 6/20/12 Calculated by: JD Date: 6/22/12 Checked by: RF Date: 6/22/12 BC 2529 (Rev. 6/05)

F - 18

Pay for Performance(PFP)

• End result specification

• Incentive/Disincentive based on test results

• Performance is analyzed by test results with detailed statistical method

Quality Control for Performance

(QCP)

• End result specification

• Disincentive based on test results

• Performance is analyzed by test results

Pay for Performance

• Voids• Voids in Mineral

Aggregate (VMA)• Density


• Voids• Voids in Mineral

Aggregate (VMA)• Dust/AC ratio• Density

Dust/AC ratio is tested but not included in the PFP calculations although a disincentive applies.

Performance Measures

Pay for Performance

• Samples taken by the Contractor

• Sample locations determined by the Engineer• Random locations

• Testing performed by the Department

• Payment based on Department’s test results


• Samples taken by the Contractor

• Sample locations determined by the Engineer• Random locations

• QC testing performed by the Contractor

• QA Testing performed by the Department

• Payment is based on test results (use contractor’s results if QC results are within acceptable limits ANDare within precision limits of QA test results)

Pay for Performance (PFP)

• Use spreadsheet for calculations

• Spreadsheet created to document tests for payment

• Spreadsheet also used to determine random tonnage locations and random density locations

$85/ton * 9100 tons * (101.5 – 100)/100 = $11,602.50Unit Price * PFP Qty * (CPF – 100)/100 = Composite Pay Adjustment

PFP Spreadsheet

CPF

Composite Pay Adjustment

Additional disincentives for Dust A/C ratio and unconfined edge density parameters

Page F- 68


County Section

Route

Date 10-8-12 Initial(s) Date District Inspected by: JAJ 10-8-12 Contract No. Contractor or Sub. GREENSIDE UP Measured by: JAJ 10-8-12 Job No. Calculated by: JAJ 10-8-12 Weather SUNNY 79O Checked by: EF 10-9-12 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

25200200 W36U Supplemental STA 461+00 TO 24.5 Units Potable Source- Danville √

Watering 493+00 RT Municipal water supply



Per Art. 252.08, One initial watering of 5 gal/sy and 15 additional waterings at 3 gal/sy were applied, began supplemental watering today at 3 gal/sy over 8167 sy Truck Plate → 3,500 Gallons/Load; 7 Loads Utilized Today 3500 gal/load x 7 loads = 24,500 Gal ÷ 1000 Gal/Unit = 24.5 Units BC 628 (Rev. 8/04)

F - 68


County Section

Route

Date 5-12-14 Initial(s) Date District Inspected by: GJ 5-12-14 Contract No. Contractor or Sub. GREENSIDE UP Measured by: GJ 5-12-14 Job No. Calculated by: GJ 5-12-14 Weather Sunny, 91O Checked by: EG 5-15-14 Project


Item

Location Quantity

and Units


(Optional)

Posted in Q Book

25301800 W36U Seedlings STA 26+50 LT to 23.5 Units Letter Of Certification And DQ#

26+59 LT RE Vis (From Rhimes 150

Nursery)

This is: an estimated progress measurement (item no.: ) a final field measurement (item no.: 25301800 )

Remarks: (e.g., instruction to Contractor, special problems, sketches with dimensions for final measurements, computations, number of persons working, hours worked) Use reverse side, if needed.

Seedlings Tied In Bunches Of 30 Plants Counted 87 Bunches Final QTY= = 26.1 Units Pay 90% for planting on this date: 26.1 X 0.90 = 23.5 Units

BC 628 (Rev. 8/04)

30 PLANTS/BUNCH x 87 BUNCHES 100 PLANTS/UNIT

F - 69

NOTE: Per 2014 Suppl. Spec. for Article 253.17 the remaining 10% of the pay quantity will be paid after the period of establishment (253.14) or upon receipt of performance bond.

Page F - 69

Unit Diameter

4’ 6”

15”

Single stem tree

Single stem tree Measure unit diameter at 4.5’ above HIGHEST ground line.

Pay Unit: Unit Diameter

Tree Removal 6 to 15 Unit Diameters

Tree Removal over 15 Unit Diameters

4’ 6”

5”8”

Measure each stem in unit diameters at 4.5’ above highest ground line.

Each stem which is greater than 6 inches will be measured for payment

as an individual tree.

Example:

Tree Removal 6 to 15 8 Unit Dia

4.5’8” 5”

Multiple stem tree

Measure from here

Not from Here

Measure at a point 4.5’ above the highest ground level (201.10 (b) (1))

StumpStump

16”Highest

point

Stump

Stump Measure at highest point above the ground

Example:

Tree Removal over 15, pay 16 Unit Dia

10” 5”

4 ft 2 ft

24”

18”6”

Tree measures 24” at 2’, 18” where it splits at 4’ and the two branches measure 10” and 5”

respectively 6” higher.

What do you pay for removing this tree?

Tree Removal (6-15 unit dia)

Tree Removal (over 15 units dia)

Tree Removal (Acres)

10 units

0 units

0 acres

5” Branch is “clearing” and is NOT measured for payment

Page F - 70

Authorization of Contract Changes See Construction Memorandum 04 (Appendix Pages 70-89) for details Change Order: amends a contract in order to address contingencies affecting performance & completion of the contract

– Contract Adjustment: in accordance in the original contract

– Further defined as either :

– Major Change: revises alignment, acceleration, change limits

– Minor Change: adjustments and extra work <$250,000.

• Change Order- extra work, design changes, alterations to plans or spec prov which was not in the original contract (Appendix Pages 71 - 72)

• Contract Adjustment- when provision for the change is included in the original contract (Appendix Page 72)

Authorizations (continued)• A change order alters the contract work from that awarded

under competitive bidding process, therefore, requires clear explanation and careful consideration

• All changes MUST be germane to the original contract (See Determination Statements on germaneness (Appendix Pages 80-81)

• All extra work must be approved and directed in writing before the work begins as stated earlier

• Must be approved by a person who has direct or delegated authority to approve the type, scope, or value of the work involved. (Appendix Page 74)

Authorizations (continued)

• Contract Changes for individual work efforts greater than $30,000 must be published in the Transportation Bulletin

• ALL contract changes for individual work efforts greater than $30,000 must also be reviewed and receive a waiver from the Procurement Policy Board (PPB). The BC 24 is to be used to provide this information to the CBC. Certain change order categories require the waiver PRIOR to beginning the work (see Basic Requirements), (Appendix Pages 77-78).

Appendix Page 90

Request for Procurement Policy Board Waiver

Contract Number Authorization No. Date: County: Section: Route: District: Project: Description: Contractor: Awarded Contract Value: $ Authorization Amount: $ Category Code: Reason for Extra Work: Determination of Germaneness:

The undersigned determined that the change is germane to the original contract as signed, because provision for this work is included in the original contract.

The undersigned determined that the change is germane to the original contract as signed, because work of this type was included in the original contract, and the additional efforts of this work are within the intent of the contract and Department policy.

The undersigned determined that the change is germane to the original contract as signed, because the change represents an adjustment required by the contract, based on unpredictable developments in the work.

The undersigned determined that the change is germane to the original contract as signed, because the change in design is necessary to fulfill the original intent of the contract.

The undersigned determined that the change is germane to the original contract as signed, because

Resident: Resident Date

Appendix Page 91

BC 22 Form

Traffic Control Inspection Reports

• Must be done once per week for daytime inspection, twice per month for nighttime inspection

• In general, informal “daily drive-through” to be done first and last duty everyday

• See Section 700 Construction Manual for details

Section 700. Work Zone Traffic Control Summary

In addition to routinely driving through the jobsite and documenting the drive through in writing, when temporary traffic control devices are in place, one detailed daytime inspection shall be done weekly for projects having hazards in the work zone, barricades on the pavement, or barricades on the shoulder. These inspections shall be recorded on the BSE 726 Traffic Control Inspection Report.

Sec. 700 Work Zone Traffic Control (Cont.)

When temporary traffic control devices are in place, routine nighttime inspections shall be performed at least two times per monthto assure sign reflectivity, identify light outages and required maintenance of traffic control devices and to confirm clear direction to motorists through the work zones. These inspections shall be recorded on the BSE 726,Traffic Control Inspection Report

Appendix Page 92

• Read – Proposal

• lists all information to purchase railroad insurance

– Section 107.11• lists insurance

requirements for RR-highway crossings

• Page 31 of Spec book

Railroad Protective Liability Insurance

Railroad Protective Liability Insurance

• Residents MUST NOT accept policy itself as approval

• ONLY Central Office’s approval letter is acceptable

• An individual policy per railroad per contract is required

• NO work within 50’ of the right of way until approval letter is

received from Central Office

• Do NOT pay RRPLI pay item without Central Office’s

approval letter

Appendix Page 93

If you have any questions

contact Contracts at

Design & Environment at:

(217) 782-7806

Picture of completed

roadway - before opening to traffic

Old Age and Treachery

Testing Instructions•You have 2 hours to complete the exam. Must show calculations

•The exam is open book and open notes - NO TALKING allowed!

•Question during the test? Raise your hand and an instructor will assist you. The instructor will only clarify the question, NO guidance will be provided as to where to find the answer

•PLEASE print your Name and Date of Birth LEGIBLY on the test!

•Electronic devices beyond a standard scientific calculator are not allowed during the test. NO LAPTOPS, CELL PHONES, PAGERS, etc. are allowed during the test

Test Results

•TEST RESULTS will only be emailed to the address provided on your registration form within 30 calendar days - NO PHONE CALLS please for test results within this timeframe

•Test will NOT be returned

•Test inquiries are no longer allowed