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Document Register - National Council 2018
No: TITLE:0 Document Register1 Second Notice of the AGM of National Council 20182 Agenda for the Annual General Meeting of the National Council 20183 Voting Procedures4 SID 086-11 - National Council Elections Policy5 List of Candidates and Nominees for National Council AGM 20186 Proposals to National Council 20187 Financial Statements 2016-2017 of Scouting Ireland (The Association)8 National Council AGM 2018 Proposed Standing Orders9 The Annual Report of the Scout Foundation 201710 Memorandum and Articles of Association - Scouting Ireland Services CLG11 National Council 2018 - Eventbrite Ticket Instructions12 New Uniform Proposals
Scouting Ireland, National Office, Larch Hill, Dublin 16T 01 4956300 / F 01 4956300 E [email protected] www.scouts.ie
Meeting Number: NC2018: Second Mailing
Ref:L07/2018-NationalCouncilAGM2018SecondNotice
CirculationbyEmail/Text/my.scouts.ie
16thMarch2018
DearmemberoftheNationalCouncil,
ThefifteenthannualmeetingoftheNationalCouncilofScoutingIrelandisnowjustfourweeksawayandIwouldliketobringyourattentiontothefinaldocumentationforthepurposesofthemeeting.AlltheinformationforNationalCouncilcanbedownloadedfromwww.scouts.iefromFriday16thMarch2018.
Theinvitationforyoutoregisterforyoure-ticketforthemeetingoftheNationalCouncilwillbesentbyemailtoappropriatemembersinthecomingweek.Ifyoudonotreceivethisemail,pleasecontacttheNationalOfficeASAP.
PleasenotethattheelectionsforpositionsontheNationalManagementCommitteewilltakeplaceonSaturday14thApril2018between10:30–12:30.
Iwouldliketobringthefollowingtoyourattention.
NationalCouncilDocumentation:(availabletodownloadfromwww.scouts.ie)
1. SecondNoticeofNationalCouncil2. AgendafortheAnnualGeneralMeetingoftheNationalCouncil20183. VotingProcedures4. ListofCandidatesandNomineesforNationalCouncilAGM20185. SID086-11-NationalCouncilElectionsPolicy6. ProposalstoNationalCouncil20187. FinancialStatements2016-2017ofScoutingIreland(TheAssociation)8. NationalCouncilAGM2018ProposedStandingOrders9. TheAnnualReportoftheScoutFoundation10. MemorandumandArticlesofAssociation-ScoutingIrelandServicesCLG11. NationalCouncil2018-EventbriteTicketInstructions12. NewUniformProposals
Registration
AlldelegatesshouldfamiliarisethemselveswithSID86-11-NationalCouncilElectionsPolicy,includedasdocument04ofthismailing,whichoutlinestheregistrationprocessforregisteringasamemberoftheNationalCouncilonthedayofthemeeting.
TransferringDelegatesBynow,yourScoutGroupshouldberegisteringitsfourdelegatesthatwillattendthemeetingoftheNationalCouncilonitsbehalforyourScoutCountywillberegisteringthemembersoftheCountyYouthForum.IfyouhaveaneedtochangethemembernominatedasadelegateyoucandothisupuntilthemorningofthemeetingusingtheEventbriteticketingsystem.ResponsibilitiesItisimportantthatYouthMemberRepresentativesareassistedbyAdultMemberstoinformthemselvesandtounderstandthebusinessandpurposeoftheNationalCouncil.ThosemembersseekingelectionshouldengageinapositivewaywiththeYouthRepssotheyunderstandtheissuesfacingtheassociationandcanmakeaninformedjudgementonhowtocasttheirvote.WhoistheScouter-in-chargeintermsoftheYouthMembersattending?
YouthMembersattendingaspartoftheScoutGroupdelegatesnominatedbytheGroupCouncil
GroupLeaderorpersondesignatedbytheGroupLeader
YouthMembersattendingaspartofthetworepresentativesfromeachCountyYouthForum(Scouts,VentureScouts&RoverScouts)
CountyCommissionerorpersondesignatedbytheCountyCommissioner
YouthMembersattendingaspartoftheninerepresentativesofeachoftheNationalYouthForum(Scouts,VentureScouts&RoverScouts)
ProgrammeCommissioner(YouthEmpowerment)orpersondesignatedbythatProgrammeCommissioner
GeneralWehavebeenworkinghardoverthelastnumberofmonthstoensurethatthisNationalCouncilwillbeaveryspecialevent.ForthoseofyouattendingNationalCouncilforthefirsttime,Ilookforwardtomeetingyouforthefirsttime.ForthoseofyouthathaveattendedNationalCouncilbefore,IlookforwardtomeetingyouagainandI’msureyouwillgetgreatvalueoutoftheevent.Iwouldrespectfullyremindmembersto;
• Actinascout-likefashion,• Haverespectforyourselfandforotherdelegates,• Takecareofyourselfandyourfellowdelegates.
ElectionsAsyouarenodoubtawarethereareasignificantnumberofelectionshappeningatthisyearsmeetingoftheNationalCouncilandenclosedaspartofthismailingisthevariousbiographiesandinformationonthenominatedcandidates.TherewillbeameetandgreetwithallthecandidatesonFriday13thApril@20:00intheCrownePlazaHotel,Northwood,Santry.Delegatesareinvitedtomeetthecandidatesinaninformalsettingtoaskanylastquestionsyouhavebeforeyoucastyourvote.
NationalCouncilistheopportunitytoprogressanddeveloptheAssociation:
• WhereweareallequalmembersofScoutingIreland,• Wherethoseappointedareaccountableforthestewardshipoftherolestheyoccupy,• WhereNationalTeams/Committees/Panelscanmeet,greetandexchangeideas,• Whereanopportunityexiststolaunchnewprojects.
FollowingpreviousrequeststhatthemeetingsoftheNationalCouncilshouldbeone-daymeetings,Ihaveendeavouredtodoso,andthereforethemeetingoftheNationalCouncil2016willtakeplaceoveroneday.DuringNationalCouncil2018pleasebeawareoftheuniquenessoffellowScoutsandScouters,theircommitmenttotheScoutingMovementandtheefforttheymaketolivebytheScoutPromiseandLaw.Withthatinmind,IaskyoutobetoleranttothoseofuswhoaddressNationalCouncilandmaynotbeaseloquentorasconfidentatspeakingtoNationalCouncilasothersandtomakethem/usfeelateaseandtobeheardandunderstood.AddressingNationalCouncilIwouldaskspeakerstostateinitially:
• Name• RoleintheAssociation• Whotheyarespeakingonbehalfof(i.eScoutGroupCouncil,ScoutCountyBoard,orOther)
SocialEvening
Aswearenothostingagaladinnerthisyear,theChiefScoutandtheNationalManagementCommitteewouldliketoinvitealldelegatestotheNationalCounciltoaninformalsocialgatheringat20:00inCrownePlazaHotel,Northwood,SantryonSaturday14thApril2018.Wehopetoseeyouthere!!Itrustthattheaboveisinorder.PleasecontacttheNationalOfficeormeifyouhaveanyconcerns;otherwiseIlookforwardtoseeingyouatthemeeting.
YoursinScouting
CharlesMcGuinnessNationalSecretaryCC:
GroupLeaders,CountyCommissionersCountySecretariesMembersoftheNationalYouthForumProgrammeCommissionersTrainingCommissionerHonoraryVice-PresidentsMembersoftheNationalManagementCommitteeScoutingIrelandProfessionalStaff
15thAnnualMeetingoftheNationalCouncil(2018)MeetingInformationTime: 10:00–17:30Date: Saturday14thApril2018Attendees: AllMembersoftheNationalCouncilPleaseBring/Read: AlldocumentationissuedinadvanceoftheAGMof
theNationalCouncilVenue: TheHelix,DCU,DublinAgenda
08:00 ArrivalofDelegates&CheckIn10:30–12.30 VotingforpositionsontheNationalManagementCommittee10:00 OpeningThought/RenewaloftheScoutPromise
OpeningAddressoftheChiefScoutAddressbyGuestSpeakerMeetingProceduresandAppointmentofTellersApprovalofStandingOrdersApprovaloftheminutesoftheAGMoftheNationalCouncil2016AdoptionoftheAnnualReportAdoptionof theAuditedAccountsandFinancialReportofScoutingIrelandAppointmentofAuditorsEndorsementoftheAnnualReportofTheScoutFoundationElectionofHonoraryVice-PresidentsUpdatePresentationontheGovernanceprojectMattersreferredbytheNationalManagementCommittee
12:15 IntroductionofNationalYouthRepresentatives12:30 AdultAwards13:00 Meetingadjournedforlunch14:00 NationalCouncilResumes
• MattersreferredbytheNationalManagementCommittee• ProposalssubmittedbyScoutGroupCouncils/ScoutCounty
Boards 17:00 ElectionResults
ClosingaddressbytheChiefScout20.00 InformalSocialReception–CrownePlazaHotel,Northwood,Santry.
VOTINGPROCEDURES
15thANNUALMEETINGOFTHENATIONALCOUNCIL
SATURDAY14THAPRIL2018
AppointmentofTellers:TellerswillappointedbytheNationalCouncil.Votingonmotionsatthemeeting:AllmembersoftheNationalCouncilareentitledtoonevoteandvotingmustbeinperson.Votingonmotionsatthemeetingwillbebyshowofvotingcardsunlessasecretballotiscalledforandacceptedbyatleastonethirdofthosememberspresentandvoting.TheChairmanwillcallonthemembersofNationalCounciltoraisetheirvotingcardsfirstlyinfavourofthemotion/resolutionandthenforthoseagainst.Hewilldeterminewhetherornotthethereisaclearmajorityinfavouroforagainstamotionandwill,ifhedeemsitnecessary,askthetellerstocountthevotes.TheChairmanwillagaincallonthoseinfavourtoraisetheircardsandthoseagainst,andthetellerswillcountthevotingcardsheldupandpasstheresulttotheNationalSecretary,whowillcalltheresultwhenaskedtodosobytheChairman.Allmotionsatthemeetingarepassedbysimplemajority–exceptinthevotefortheholdingofasecretballotorforvotingonthemotionstochangetheConstitution.IntheeventofequalityofvotestheChairmanshallhavethecastingvotewhetherornotheexercisedanoriginalvote.VotinginElections:AllmembersoftheNationalCouncilwillreceiveaBallotpaperuponcheckingin.Votersindicatetheirfirstchoicebywriting1oppositetheirfirstchoiceandifsodesired2oppositetheirsecondchoice,3oppositetheirthirdchoiceandsoon.VoteswillbecastinthedesignatedareasoftheNationalCouncilvenuebetween10:30–12:30onSaturday14thApril2018.VotershavingfilledouttheirballotpaperwillplacetheminballotboxesthatwillbeplacedindesignatedareasoftheNationalCouncilvenue.
CountingthevotesWhenpollingisover,alltheballotboxesaretakentothecountingarea.Eachcandidatecannominateanobservorbepresentinthecountroomwhilethecountisongoing.Theboxesareopenedandtheballotpapersarethensortedintopilesofballotpapersforeachcandidate.Spoiledpapersarerejected.Apaperisspoiledifitdoesnotindicateaclearchoiceorifanythingiswrittenontheballotpaperbywhichthevotercanbeidentified.Thetotalvalidpolltherefore,isthetotalnumberofvotesminusthenumberofspoiledpapers.ThequotaWhenthepapershavebeencountedandsorted,thequotaiscalculatedbydividingthetotalvalidpollbyonemorethanthenumberofseatstobefilled,ignoringanyremainderandthenadding1vote.SurplusvotesIfacandidatereceivesmorethanthequotaonanycount,thesurplusvotesaretransferredtotheremainingcandidatesinproportiontothenextavailablepreferencesindicatedbyvoters(i.e.,thenextpreferenceoneachvoteforacandidatewhohasnotbeenelectedoreliminated).Whereacandidateiselectedatthesecondoratlatercount,onlythevotesthatbroughthim/heroverthequotaaredistributedinratiototheremainingcandidates.EliminationWherethereisnosurplusfordistributionorthedistributionofthesurplusisprohibited,thenextstepistheeliminationofthelowestcandidate.Twoormoreofthelowestcandidatesmustbeexcludedtogetherwhereitisclearthattheycannotpossiblybesavedfromeliminationinthelongrun.Whereacandidateiseliminated,allofhis/hervotesaretransferredtothenextavailablepreferencesonthem.Countingcontinuesuntilalltheseatshavebeenfilled.Thelastseatcanbefilledeitherbyacandidate(s)exceedingthequotaorbyacandidate(s)beingelectedwithoutreachingthequotabecauseitisclearthathe/sheisultimatelygoingtobeelected.
National Council AGM 2018 Nominations & Candidates Biographies
Contents
1–ChiefScout
2–InternationalCommissioner
3–CommunicationsCommissioner
4–ProvincialCommissioner(DublinScoutProvince)
5–ProvincialCommissioner(SouthEastProvince)
6–OrdinaryMember
1–ChiefScout
NAME NOMINATED BY
MCCANN,Christy
ClickHEREforBio
MalahideScoutGroupCouncil
46DublinTrinityScoutGroup
Carlow/KilkennyScoutCountyBoard
2ndWexford(CliffordStreet)ScoutGroup
52DublinScoutGroupCouncil
4Offaly(Edenderry)ScoutGroupCouncil
SlieveBloomScoutCountyBoard
ReachraScoutCountyBoard
2–InternationalCommissioner
NAME NOMINATED BY
MCAROE,Claire
ClickHEREforBio
1/2/5Louth(StPatricks)ScoutGroup
9AntrimScoutGroupCouncil
3–CommunicationsCommissioner
NAME NOMINATED BY
CALNAN,Eoghan
ClickHEREforBio
5Cork(TheLough)ScoutGroup
ReachraScoutCounty
4–ProvincialCommissioner(DublinScoutProvince)
NAME NOMINATED BY
BLAKE,Mark
ClickHEREforBio
DodderScoutCountyBoard
52Dublin(Shankill)ScoutGroup
TolkaScoutCountyBoard
MountpelierScoutCountyBoard
5–ProvincialCommissioner(SouthEastProvince)
NAME NOMINATED BY
MURPHY,Kevin
ClickHEREforBio
WexfordScoutCountyBoard
Carlow/KilkennyScoutCountyBoard
2ndWexford(CliffordStreet)ScoutGroup
4OffalyScoutGroupCouncil
SlieveBloomScoutCountyBoard
6–OrdinaryMember
NAME NOMINATEDBY
BROWNE,Anne
ClickHEREforBio
35thDonoreAve.ScoutGroup
NAME NOMINATEDBY
KEHOE,Ollie
ClickHEREforBio
2ndWexford(CliffordStreet)ScoutGroup
NAME NOMINATEDBY
O’CONNOR,Pat
ClickHEREforBio
17/20/30Waterford(StPauls)ScoutGroup
Carlow/KilkennyScoutCountyBoard
29/30Cork(Mitchelstown)ScoutGroup
NAME NOMINATEDBY
O’NEILL,David
ClickHEREforBio
43/70CorkScoutGroup
Where People Matter Most
ChristyMcCannAsgardLodge,BurrowRoad,Portrane,CountyDublinContact:0862587927–[email protected]/3/18.
DearFellowScouter,
ThisyearatourNationalCouncil(Helix,DublinCityUniversity)onthe14thApril,theopportunitytoelectaChiefScoutiswithinyourhands.IamwritingtoyoutoseekyourvoteatthatNationalCouncilforasecondtermasyourChiefScout.
Many people in Scouting have differing perceptions of the role of Chief Scout like “a CompanyChairperson”,a“PresidentoftheAssociation”orperhapsthemoralcompassofScoutingIreland.WhilemanytraitsandcharacteristicsarerequiredtofullfilltheofficeoftheChiefScoutIamconvincedmore thanever that the connectionbetween you themembership and theChief Scout is vital and IwishtocontinuevisitingandsharingthegreatstoriesofScoutingIreland.While it is a challenging, but rewarding role, it is an opportunity to guide and drive our Associationforward,whilstsupportingscoutinginmeetingtheneedswithinallourcommunities.
My Scouting ethos and positive experiences are ones which I believe have given me a greatunderstandingandgroundingfortheroleofyourChiefScout.SincejoiningScoutingintheseventiesattheageof11with46thDublin(IrishWheelchairAssoc)agroupinwhichIamstillamember,Ihavehadtheopportunitytotakeupmanyleadershiproles.Over the years I have met many scouters through my appointment as leader trainer on theirwoodbadgetrailandcontinuetoenjoyrecallingourexperiences.OverthemanyyearsofmyownjourneyIhavehadalifetimeofScoutingopportunitiesandmemories.From my role as Camp Chief 2008 to a project lead for World Special Olympics, From ProvincialCommissioner to a World Scout Jamboree programme lead in 2011. As former InternationalCommissioner I have led many contingents to World Conferences and Jamborees thus connectingScoutingIrelandandtakingourplacewithintheWorldScoutingMovement.
WehavearichheritageandstrongtraditionsineachofourGroupsandCountiesthatcometogethertoformaproudScoutingIreland.AswemoveforwardinScouting,wecanrememberthepastbutmustchallengeourselvestomeettheopportunitiesofthefuture.The decisions that affect our young people foremost, should happen in our local Scout Dens andmeetingplaces throughout the islandof Ireland. Each ScoutGroup is at adifferent stage in its owndevelopmentandthisisanimportantconsiderationwhensupportingScoutGroups.
IfIamre-electedasChiefScout,Iwillgivemyall,toensurethatweharnesstheskillsthateachofusbringstoScoutingandlistentotheviewsandissuesoflocalScoutsandScouters.EachofthestructureswehaveinScouting,atCounty,ProvincialandNationallevelaretheretosupportlocalScoutingandIwillmakesurethatthisisalwayskepttotheforefront.ThankYoufortakingthetimetoreadmyvisionfortheroleofChiefScoutandIwouldaskyoutocirculatethistoyourfellowScouters.
YoursinScouting
Eoghan Calnan Nominee for Communications Commissioner 2018 - 2021
EXPERIENCE
Scout, Venture Scout, Rover Scout — 5th Cork, The Lough September 2005 - Present: I joined the Lough Scouts as a group that had about 10 - 15 youth members in two sections. Over the years I’ve seen it flourish into a group with five sections and waiting lists in the younger sections all due to a very dedicated and able team of Scouters.
County Youth Rep & ACPC — Lee Valley Scout County October 2010 - February 2017: I initially got involved with the county when I was elected as a Youth representative for Venture Scouts in 2010. This involved organising some county events and eventually to joining the county team as ACPC for Venture scouts for a short term before Leaving Cert became a priority. In 2015 I joined the team once more as ACPC for Cub Scouts where I organised several county activities before taking a step back to focus on final year in college.
Communications Team Member — Scouting Ireland January 2012 - Present: I joined the Communications team having read an open call in InsideOut. Through my time in the communications team I’ve been involved in just about all aspects of the team including:
● Graphic Design (Posters, Identity, Badges, Booklets etc…) ● Web Design & Maintaining Scouting Ireland Servers ● Strategy Design & Implementation ● Liaising between National Teams, National Office and Consultants
to develop scouts.ie ● Photography (Events & Cataloging) ● Video Production
Programme Scouter — 5th Cork, The Lough May 2012 - Present: As soon as I turned 18 I had my Adult Application forms already sent and I registered as a Scouter. I spent time with the Cub and Scout sections often using my experience as an outdoor pursuits instructor to work on adventure skills in each section but generally being involved in all aspects of the Cub Section and helping out with Scouts.
When I started studying in Limerick I cut down my involvement as a scouter in the group. Weekly meetings are more rare and I’ve moved more as a “consultant scouter” to go Sailing, Kayaking or Mountaineering on weekends with all sections from Beaver Scouts through to Rover Scouts.
GROUP
5th Cork, The Lough Scouts
AWARDS
Chief Scout's Commendation of Merit for service on Scouting Ireland’s Communications Team
Scouting Ireland Explorer Belt held in Brittany, France 2012
Five Year Service Award
Woodbadge completed in 2016.
OTHER INVOLVEMENT
● Communications Mentor for JamboRí 2018
● Moot Advanced Planning Team ● Sionnach Team Member ● Involved in Patrols in Action
CAMP ONE - CAMP FIVE ● Chairman of UL Kayak Club
2017/2018 (400+ Members, €70,000 Turnover, 3x International trips)
OTHER QUALIFICATIONS
● Mountain Skills ● Dinghy Sailing Instructor ● Powerboat Instructor ● Level 2 Kayak Instructor ● REC4 First Aid ● D1E Licence (Minibus & Trailer)
BiographicalNotes
Name:MarkBlake
Address:12CarraigMor,LottLane,Kilcoole,Co.Wicklow
Phone:Home(01)2872567Mobile0879290732
E-mail:[email protected]
DublinScoutProvinceFollowingonfromtheresignationofMr.AidanSmith,IwaselectedasInterimProvincialCommissionerfortheDublinScoutProvince,anappointmentwhichIheldforacoupleofmonthsupuntilNationalCouncil2015whereIwasformallyelectedbymembersofDublinScoutProvincetocarryouttheroleofProvincialCommissioner.TheroleofProvincialCommissionerisnotonlytobepartofateamwithintheProvincialSupportStructurenutalsotoserveasamemberoftheNMCandBoardofDirectors.AsProvincialCommissionerIhavebeenextremelyluckytohavebeeninapositiontodevelopaverycapableandpro-activeProvincialTeam.TheProvincialTeamhaveprovidedassistanceandsupporttoourAdultmembersinawiderangeofareasthroughapositivesupportapproach.ThroughthisworkwehaveprovidedpersonalcommunicationandcontactwiththeadultswithintheCountiesandGroups,andindoingsowehavebuiltupascoutingworkingrelationship,trustandco-operation,whichhasdemonstratedinaverypracticalwayalinkandpurposeforbeingpartoftheScoutprovince.ThiswillbefurtherstrengthenedanddevelopedbyworkingwithallofthePMSTmembers,bothcollectivelyandindividually,inthedirectsupportofallofouryouthmembers&adults.SomeoftheobjectivesthatIforesawasbeingaprioritiestoaddresswithintheProvincewere;
• Effectivecommunication&personalcontactwithCountiesandGroups:Unfortunatelyforthefirst14monthsofmytermitwasheavyinvolvedindealingwithAdultmatters.TheseweretackledinadirectbutScoutlikemanner.WhileScoutersmaynothaveagreedwiththeoutcome,theydidrecogniseandappreciatetheapproachandalldecisionswereclearlyexplained.Ibelievethatoverthepast3years,inconjunctionwithalloftheCountyCommissioners,thatwehavedevelopedaneffectivesupportstructureforboththeCountyCommissionersandtheirrespectiveCountyTeamswhichhascontributedtotheGroupsandScouterscontacttheProvincialTeamdirectlyforadviseandsupport.ThesupportsystemhasalsoextendedtoGroupsasandwhenthiswasrequiredorrequested.
• EffectiveyouthempowermentandinvolvementwithintheProvince:WiththeexcellenthardworkandsupportbothofourPYPRandtheCountyTeams,therehasbeenaparticularfocusonprovidingactiveandeffectiveyouthinvolvementatGroup,County,ProvincialandNationalLevel.WewouldhopetofurtherdevelopyouthinvolvementatlocallevelfollowingonfromtherecentchangestotheYouthRepresentativeStructureatNationalLevel.
• ProgrammesupportforAdults:WithintheProvinceweranasignificantnumberof
ProgrammeWorkshopswhichweredeliveredinapracticalandinformativemanner.FromthefeedbackScoutersfeltalotmorecomfortableandconfidentintheirunderstandingandapproachtothedeliveryoftheScoutProgramme.Theprogrammesupportcontinueswiththeongoingmentoring,supportandadvicetotheCountyProgrammeTeammembers.
• Assistanceandsupportwiththeadherenceandimplementationoffinance&other
guidelinesandpolicieswasanotherobjective.Overthepast3yearswe,alongwiththeotherProvinceshaveaccommodatedworkshopsinrelationtotheCharityRegulationsandGovernance.MorerecentlyweheldGovernanceinformationeveningwhichprovidedanopportunityforGroupsScouterstoaskquestionsandgettheanswerstheyneededontheevening,orwheretheirquestionsweretakenawayandanswersprovidedafterwards.
• Effectivesharingofskills,resourcesandexperience:Throughabetterprocessofopenness,supportandcommunication,wehaveprovidedtheopportunityforScouterstoshareinandbenefitfromtheskillsandresourceswithintheProvince.
• PMSTmorefocusedandeffective:Overthepast3yearstherehavebeenmanychallenges
andchanges.ThroughastrongandexperiencedProvincialTeamwehavebeenabletoidentifyspecificandpracticalneedswithintheProvincewhichwehavethenbeenabletoaddress.WearealsocurrentlyworkingwithteamsatNationalLeveltodevelopappropriateinformation,workshopsandtrainingtohelpandassistbothGroupsandCountieswiththeupcomingchangesandrequirement.
IwouldliketheopportunitytocontinueworkingwiththeProvincialteaminsupportingbothGroupandCountiesoverthecomingmonthswiththeproposedchangestotheorganisational,financialandGovernancestructures.IwouldalsowishtocontinuetorepresentDublinScoutProvinceataNationalLevelwheretheviewsandopinionsoftheYouthandAdultmembersoftheDublinScoutProvincecanbeexpressedandheard.IfeelthattheworkIhavebeeninvolvedinoverthepast3years,atbothProvincialandNationalLevel,haveassistedandsupportedGroupsandCountiesintheirweeklyScoutingatGrouplevelknowingthatthereisalocalstructureandfellowScouterswhoarewillingandabletoassisttheminanywaythattheymayrequire.Iwouldaskthatyouwouldconsiderandsupportmycandidacyforthisposition.Shouldyouhaveanyqueriespleasedonothesitatetocontactmeeitherbyphonem.0879290732ormye-mailaddresswhichismbfcal@gmail.com
Yourssincerely
Mark Blake
ScoutAppointments
Scout&PL–75thDublinSallynogginSAI,1977–1980
oneofthefoundingmembersofthefirstmixedScoutSectioninIreland
ScoutLeader–75thDublinSallynogginSAI,1980-1992
DistrictCommissioner–DunLaoghaireScoutDistrict,SAI–1987to1990
ScoutLeader–52ndDublinShankillSAI,1994–1998
GroupLeader–5thWicklowScoutGroupCSI,Kilcoole–1999to2002
GroupLeader–52ndDublinShankillScoutGroupSI–2003to2016
CountyCommissioner–CoisFarraigeScoutCounty,SI–2009to2016
ProgrammeCommissioner(NationalEvents)2012-2013
ProvincialCommissioner,DublinScoutProvince2015-2018
Training
Woodbadgeholder
ChiefScoutAwardMentor
CriticalIncidentStressManagement
Awards
ChiefScoutCommendation–1989
MedalofMerit–1991
25years’service–2006
30yearserviceaward–2012
GoldMeritofMerit–2012
NationalInvolvement
CuboreeSAI–Sub-CampChief1990
Jamoige2009–SiteArchitect
MemberofONEProgrammeDevelopment–ScoutSection
ExplorerBelt–Assessor2009
PhoenixChallenge-SiteManager
ExplorerBelt–EventCo-Ordinator2010&2011
StaffedvariousotherNationalEvents
CommunityInvolvement
DirectorofKilcooleCommunityandDevelopmentAssociation.
PlanningConsultanttoanumberofcommunityandresidentsgroups.
ServedtwotermsasaMemberoftheBoardofManagementofSt.BrigidsGirlSchool,Kilcoole,
AcademicStudies
Graduateof;
DublinInstituteofTechnology–BoltonStreet–UrbanRegenerationandDevelopment,Architectural&ConstructionTechnology
UniversityCollegeDublin–Law,Arbitration,Community&RuralDevelopment
DublinInstituteofTechnology–AungierStreet–Management&Law
UniversityofLimerick–ProjectManagement
FellowoftheCharteredInstituteofArbitrators
Name: Kevin Murphy Group; 5th Carlow Town Scouting Background 1967 Joined 1/5 Carlow as a Cub Scout 1967 – 1975 moving through Sections within Group 1975 Scout Leader 5th Carlow Unit 1989 Cub Scout Leader 1998 Assistant Regional Commissioner Cub Scouts Kildare and Leighlin Region 2001 Regional Chairperson Kildare and Leighlin Region 2000 Member National Cub Scout Team 2003 Awards Coordinator Special Olympics 2004 – 2007 Chairperson Carlow / Kilkenny Scout County 2005 – 2011 On team developing One Programme 2007 - 2010 CTC Carlow Kilkenny Scout County 2009 – 2012 – Ordinary Member NMC 2009 – 2013 – National Cub Team. 2010 – 2015 – County Commissioner Carlow / Kilkenny Scout County. Present Provincial Commissioner South East Province Scouter in Cub Pack - 5th Carlow Town Scout Group Member of South East Provincial Training Team Holder of Cub, Scout and GL / Commissioner Woodbeads Gold Merit Award, 25 year Service and Cu Chulainn Award Three years ago I had the honour of being nominated and elected by the Groups and Counties to the position of Provincial Commissioner South East Province. In those quick three years much has being achieved with more to do. Following a Provincial QSE, the Province has a strong PMST, working with a development plan for everyone in the Province under Programme, Youth Involvement, Adult Support, Training, Finance and Staff support. This plan will over time benefit all in the South East Province. I would like to lead the team in these projects as they come to fruition and provide a stable team as we continue other projects like Governance, etc. With this in mind I am again seeking your nomination to continue this work both nationally but more importantly working with PMST to deliver the best Scouting experience to Groups and Counties within the South East Province.
When I joined Scouting I made a Promise to do my best and to live by the Scout Law. This I have continued to do to the best of my ability. With your support I can achieve more for Scouting in the Province and Nationally. Yours in Scouting, Kevin Murphy Kevin Murphy
201SperrinRoad,
Drimnagh,
Dublin12.
DearFellowScouters,
MynameisAnneBrowneandIamascouterinthe35thDublin,DonoreAve.IamseekingelectionatNationalCouncil2018,toserveScoutingIrelandanditsmembershipasanOrdinaryMemberoftheNationalManagementCommittee.
Scoutingisawayoflifeformeandindeedforthetensofthousandsonthisislandwhobelongtoourorganisation.Scoutingoffersmanyopportunitiesfortheholisticdevelopmentofbothouryoungpeopleandouradultsalike.Personally,scoutinghasprovidedmewithmanyopportunitiesinthe34yearssinceIjoinedtheorganisation.
IhavebeenascouterinBeavers,Cubs,ScoutsandVenturesandamnowinthecubsection.IamcurrentlytheGroupLeaderinthe35thDonoreAve,agroupwhocelebrates90yearsofscoutingthisyear.InDubliniaScoutCounty,Ihaveheldtheroleoftrainingcoordinator.IalsoampartoftheDublinProvincialTrainingTeamwhichiscurrentlyrollingoutthenewtrainingschemeliketheotherprovinces.Ihavebeenonmanyweekends,campsandjamborees,bothnationalandinternationalandworld.
Ifelected,Iwillbringanewvoice,adifferentenergy,andafullandhonestcommitmenttotheroleofDirector.
IwouldliketheNMCtocontinuetoensurethattheroleoftheGroupisparamountinourAssociation,thatitopenandtransparentandactsinthebestwishesofthegroupandtheassociationwhencalledforandthatitwilllistentoandactivelyengagewithbothyoungpeopleandadultsonthefuturedevelopmentofS.I.
ManychangesarehappeningnationallywhichimpactonhowourAssociationoperates,fromfinancialtolegislative;IwoulddischargemyresponsibilitiestoensurethatourAssociationfulfilsitsrequirementsintheseareas,e.g.CharitiesAct,DataProtection.
IcanonlypromisetodomybestinallthatIdo.IaskforyoursupportatNationalCouncil2018.
YoursinScouting
AnneBrowne
Ollie Kehoe
93 Corish Park
Wexford
086 386 8469
Biographical Details
Personal: Ollie Kehoe DOB: 17/01/1968
Scouting: 1980-1985 Member of 2nd Wexford Unit as a Scout
1985-1987 Member of 2nd Wexford Unit as a Venture
1985 Staff at Portumna ‘85
1987-1989 Venture Scout Leader, 2nd Wexford Unit
1989-1994 Cub Scout Leader, 2nd Wexford Unit
1989-1994 Assistant Regional Commissioner for Cubs
1991 Awarded Woodbeads
1994-1999 Assistant Scout Leader 2nd Wexford Unit
2000-2004 Unit Leader, 2nd Wexford Unit
2004-Present Group Leader 2nd Wexford Scout Group
2004-2007 County Commissioner, Wexford Scout County
2006-2010 Provincial Training Coordinator
2009 Awarded 3rd Bead
2008 Staff Jamboree 2008 Punchestown
2010 Awarded Silver Meritorious Medal
2010-2011 Planning Team Member Quest Programme, WSJ2011 Sweden
2010-2015 Chair South East PMST
2012-2015 Member NMC
2015 Awarded Order of Cú Chulainn
Sept 2016 –
Apr 2017 National Secretary
PatO’ConnorCandidateforOrdinaryMemberNMC
Hello,mynameisPatO’ConnorandIamanactiveScouterin17th/20thSaintPauls,Waterford.Iamjustcomingtotheendofmy2ndtermasCampChiefatMountMellerayScoutCentre.IwouldliketoaskyourGrouptosupportmeintheupcomingelectionformemberoftheNationalManagementCommittee.IhavebeeninvolvedinScoutingforthepast45years,holderofCuChulainnAward.Likemostpeopleinscouting,Iampassionateaboutthebenefitsthatscoutingcanbringtoouryouthmembers,scoutersandthewidercommunity.
IbelieveIcanbringenergyandastrongvoicetotheNMC.Iwillaskthequestionsthatmanyofyouwouldliketobeaskedofboardmembers.Ihopetobeabletoinfluencechangeinhowourassociationisrun,changeinhowweasScouterscarryoutourduties,andchangeinhowweinteractwithoneanother.
ScoutingLifetodate
• JoinedasCubin1972inSaintPauls.Heldvariousroleswithinthegroupasayoungleader.• JoinedTrainingTeaminmid1990’s.• ScoutLeaderSaintPauls1990topresent• HeldpositionofARCScoutsinWaterfordSouthKilkennyRegionCSI• MemberofScoutAdvisoryTeam1999-2001• NationalCommissionerScoutsCSI2001-2003• NationalExecutiveMemberCSI2003• InterimOver11ProgrammeCommissioner2003-2004• Over11ProgrammeCommissioner2004–2006• OrdinaryMemberNationalManagementCommittee2008–2011• GroupLeaderStPaulsWaterford2007–2013• CampChiefMountMellerayScoutCentre2012–present
IammarriedtoCatherine;wehave4childrenallactiveinScouting,Emar,Brian,Eoin&Denise.IamemployedbyWaterfordWedgwoodRoyalDoulton.Ihaveworkedwithbotholdandnewcompanyforpast37years.IhaveheldvariousrolesincludingInventoryManager,PlanningManagerandProductionManager.IhavealsobeenChairpersonofIrishOrienteeringAssociation.
IaskyoutosupportmeIpromiseIwilldomybestandleadbyexample,andlivebytheScoutLawandPromise.IfIamnotyourfirstpreferencevote,Iwouldgreatlyappreciate2ndor3rdpreferencevotes.
Lookingforwardtomeetingyou
YoursinScouting
PatO’Connor
CandidateforOrdinaryMemberNMC
Scouting Biography – David O’Neill
I joined scouting in 1999 as a Beaver Scout in the 43rd/70th Cork Bishopstown. With the guidance of very dedicated Scouters I rose up through the Cub Scouts/Macaoimh, Scouts and Ventures. When I turned 18 I became the assistant Venture Leader where I served 2 years before becoming Scout Section Leader in September 2014. I completed the former Wood Beads Training Scheme and I was awarded my Wood Beads in September 2015 at the age of 21. During my time as Assistant Venture Leader/Scout Section Leader I have been part of many successful home and foreign Camps with my highlights being WINGS 2014, a Jamboree held on the grounds of Windsor Castle and our Groups 50th Anniversary Summer Camp to Switzerland last year.
I joined Lee Valley Scout County Team in 2013 as County Secretary, where I served 2 years under Commissioner Colin Heas. During this time I also worked closely as Assistant ACPC for Venture Scouts before moving onto Scout ACPC under the leadership of the new Commissioner Eoin Callanan. This was an incredible time to be involved in Scouting and as part of the County Team we enjoyed great success in building a County spirit where we strived to do our very best for our youth members.
In September 2013, following my Leaving Cert I became involved in Ventact South as the sub committees secretary. This was a very challenging and rewarding role, as I worked very close with members of the Irish Girl Guide and the Catholic Guides of Ireland to build on the success of pervious committees and drive the event forward. Last year I had the honour of chairing the event on behalf of Scouting Ireland and we welcomed 700 young people to Kilcully Campsite in Cork. I am truly delighted that Ventact South will be going into its 40th year in 2019, it demonstrates how three associations can come together and work as one. I firmly believe that we should engage more with the other WOSM & WAGGGS affiliated Scouting and Guiding Associations in Ireland.
Following the establishment of a new management structure in 2013 for Kilcully Scout Campsite I became part of the new volunteer “Cruí” to welcome guests to the campsite. In addition I took the running of the PR for the campsite via Facebook and Twitter. For the past 12 months I have been working with the PPYR for the Southern Province by coordinating and working with the Provincial Reps. This has been a really rewarding experience working with exceptional youth members who have delivered well above and beyond expectations. The future of our association is bright when you see the calibre of our youth reps.
The latest challenge on my Scouting Journey started in 2016 when I was elected onto the Joint Committee of Scouting & Guiding in Cork. This committee is unique and truly special as it brings together and builds on the special relationship between the three Scout and Guide Associations in Cork. Annually I am part of a small team that organises activities for each programme section, the Christmas Panto for the Beavers, HeyJinks for the Cubs, and Squelch for the Scouts.
This coming summer I will be part of the Programme Team for Scouting Ireland’s JamboRí which is being held in Stradbally Hall. I am currently the team lead for Venture Programe Zone “Richards Lens”. The base will be off-site which adds challenges and the trail blazer is based on the National Geographic Explorer who climbed Mount Everest.
I would be grateful if you would consider me for a preference vote at this year’s National Council. I look forward to meeting you along the Scouting Trail.
Yours in Scouting
David O’Neill
43rd/70th Cork, Bishopstown
Gasóga na hÉireann/Scouting Ireland No.
SID 86/11
Issued
26th Nov. 2011
Last Amended
9th Jan. 2016
Deleted
Source: National Management Committee
Scouting Ireland – National Council Elections Policy
Revision Date Description
D 09/01/2016 Document Fully Revised
C 28/04/2015 Meeting attendance protocols added Q&A Session Amended
B 23/02/2013 Q&A Session Amended
A 27/01/2013 Remove Candidate Video Option
# 26/11/2011 Document Issued
SID 86/11 Page 1 of 5
Introduction
In the last numbers of years it has become apparent that there is a need for the Scouting Ireland to put a policy in place to govern admission to meetings of the National Council and elections by the National Council in order to assist both delegates and election candidates.
Admittance to National Council Meetings
• Following the 1st mailing for any meeting of the National Council, each Scout Group will be required to return a list of the names of the four Scouts/Scouters the Scout Group Council has chosen to attend the meeting of National Council as delegates on its behalf as per the rules. Each Scout County Youth Forum will be required to return a list of the names of the two Scouts the Scout County Youth Forum has chosen to attend National Council as delegates.
• These lists of names must be with National Office by the required date, which will be set out in the 1st mailing.
• The 2nd National Council mailing will include the admittance cards and will be sent to the Group Leader or County Commissioner as appropriate with the names printed on the cards for the people nominated as delegates by the Scout Group or Scout County Youth Forum.
SID 86/11 Page 2 of 5
• Admittance cards for all other Scout County and National delegates are non-‐transferable and will only be issued for the person appointed to these positions. The appointees to these positions must be registered with the National Secretary as holding such position to be eligible for membership of the National Council
• When checking in at the meeting of the National Council, delegates may be asked for identification to verify that they are the persons named on the admittance card. This may take the form of any of the following Identification documents -‐ Driving Licence, Student Card, Scouting Ireland Membership Card (If and when it comes into operation) or Passport.
• A Scout Group Council may nominate 4 delegates to be members of the national council on its behalf. At least one of the four delegates must be a registered scout. It is not necessary for any of the delegates to be members of that Scout Group. The National Council admittance cards are only transferrable with the approval of the Scout Group Council or Scout County Youth Forum. Admittance cards are only transferrable to a person who is selected by a Scout Group Council or Scout County Youth Forum and this can only be done by the use of a delegate transfer form which must be signed by the Scout Group Secretary or the Secretary of the Scout County Youth forum and the person who is transferring the admittance card. This form is to be brought to the meeting of the National Council and presented at the Check-‐in desk so that the new name can be added to the attendance record.
• At check-‐in, each member of the National Council will receive an ink stamp on the back of their hand after they register.
• The admittance card will include a reminder that delegates should act in accordance with the wishes/instructions of their Scout Group Council, Scout County Board or Scout County Youth Forum or National Youth Forum and always in a Scout-‐like manner.
• The check-‐in for the meeting of the National Council will be coordinated on a Provincial Basis for Scout Groups and Scout County delegates. Delegates should present their admittance card at the appropriate desk. The check-‐in for national personnel will be coordinated at a separate desk, which will be clearly marked. There will also be an additional desk for any delegates who have a query that needs to be resolved. Members of the Professional Staff will staff all the check-‐in desks. Scouters, who are not members of the National Council and have been appointed by the National Secretary, may assist the Professional Staff Team with this process as required.
SID 86/11 Page 3 of 5
Candidates for Elections at National Council
Scouting Ireland believes in democracy and its importance to the governance of the Association and with this in mind the Association will afford the following:
• Three months preceding the Annual National Council elections (this period may be shorter in the case of other meetings of the National Council), potential candidates will be invited by the National Secretary to submit a document for national circulation to enable them to seek nominations for available positions from Scout Group Councils or Scout County Boards. National Office will not provide a contact list for members of the National Council for this purpose.
• Once nomination papers are received and verified by the National Secretary, all candidates will be provided with the opportunity to avail of the following:
o In the 2nd National Council Mailing candidates will be provided with space for a Scouting & personal CV and a personal manifesto. The National Secretary will have the right to edit, amend or refuse to publish any documents that may contravene the Constitution & Rules of Scouting Ireland or that may contain unacceptable language or statements. In the event that this becomes necessary the candidate will be advised of the action taken by the National Secretary and the reason why the action was deemed necessary.
o The Inside Out E-‐zine shall publish a National Council special prior to the meeting of the National Council. Candidates will receive a list of questions from the Communications Commissioner or a member of his/her team for this edition. The answers to the questions must be submitted by the required deadline.
o On the Friday Night of the National Council weekend the National Secretary shall arrange an opportunity for members to meet the candidates in an informal setting. Attendees will be free to talk to any of the candidates and ask them questions.
o Candidates are asked not to engage in poster and leaflet campaigns at any time on the weekend of National Council.
• The National Management Committee is conscious of the demands being placed on members of Scouting Ireland seeking election at meetings of the National Council. In the interest of fairness and to ensure that all candidates have a chance to meet delegates to the National Council and considering some candidates may not have access to private transport and/or the ability to attend every Scout County meeting they are
SID 86/11 Page 4 of 5
invited to there will be six (6) meetings arranged with one (1) in each Scout Province. These meetings will take place after the closing date for the receipt of nominations has passed. All properly nominated candidates will be invited to attend and meet the prospective delegates at these meetings and reasonable travel expenses at the rates set by the Association for volunteers may be claimed by nominated candidates on application to the National Secretary. Candidates must refrain from attending Scout County or other meetings they are invited to regarding the election.
• In the case of elections for Provincial Commissioner, nominated candidates may attend County Board meetings from within that province if they are so invited.
• All candidates may attend meetings of their own Scout County Board.
Behaviour and procedures for elections
• No Scout or Scouter is to engage in any sort of canvassing/ lobbying or advocating other members to vote for or against any particular candidate inside or in the precincts of the venue of National Council.
• Voting in elections to be held at National Council shall not open until at least 30 minutes after the start of the meeting. The Chairperson of the meeting will make the announcement of the opening of the ballot boxes.
• Whenever a change occurs in relation to the situation of candidates for election, a statement clarifying the situation will be made to National Council after the meeting has opened and before voting commences.
• A candidates name can be removed from the ballot paper up to 72 hours before the start of a National Council Meeting. A withdrawal notified after that time will result in the name of the candidate remaining on the ballot paper, however, an announcement or a statement from a candidate may be read out at the start of the National Council Meeting stating that they don’t want their name considered in the voting. This statement must be with lodged the National Secretary at least 18 hours prior to the start of National Council and must be signed by the candidate themselves.
Voting Procedures
• In the case where the National Secretary is a candidate in the upcoming election. The NMC shall appoint one of the Honorary Vice Presidents as “Elections Officer” to oversee the election process before and during the meeting of the National Council. If none of the Honorary Vice Presidents are available for this role then the
SID 86/11 Page 5 of 5
Chairperson of the NMC will propose, for approval by the NMC, a person to fulfil this role. The ‘Elections Officer’ must be appointed before the first mailing is published.
• The Elections Officer will liaise with the Chief Teller and the National Secretary as required.
• All votes for the election of positions are held by secret ballot
• The system used by Scouting Ireland is set out in SID 137.16 the Scouting Ireland System of Proportional Representation Voting for National Council elections
• The Chief Teller is appointed by the National Council having been nominated by the National Secretary. He or she shall be assisted by persons nominated by the National Secretary and approved by the National Council to stand appointed as Assistant Tellers
• When the count is complete the Chief Teller puts the result of each election into a separate sealed envelope and hands this directly to the National Secretary or Elections Officer to be conveyed to the National Secretary or Chairperson as appropriate for the announcement of the election results.
• All Candidates for election are entitled to appoint an observer to be present in the Count Room to observe the count. They have no right to comment or address the Chief Teller they are there solely as observers. The name of the Scout or Scouter the Candidate wishes to act as their observer must be given in writing to the National Secretary at least 7 days prior to the National Council Meeting. No observer will be allowed to enter the count unless his or her name is on the list provided to the Chief Teller. Observers may not be members of the National Council.
• All candidates are entitled to see the results of the election.
• The Election results shall be published on Scouting Ireland’s Website within 30 days of the election.
• In the interest of fairness to each candidate seeking election, they will be invited to join the Chief Teller and/or the Elections Officer in a private area 15 minutes before the election results are announced to the National Council. They will be given the results of the election in which they were candidates to allow them to compose themselves before the result is announced to the National Council. The elections officer will invite the candidates to re-‐join the meeting at which time the results of their particular election in which they were a candidate will be announced.
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NATIONALCOUNCILAGM2018–MOTIONS&PROPOSALS
HONORARYVICE-PRESIDENTS
HVP-1
HonoraryVicePresidents:ToelectthefollowingasHonoraryVicePresidentsofScoutingIrelandasnominatedbytheNationalManagementCommittee:
• EoghanLavelle• KennethRamsey• DonaldHarvey• MartinBurbridge• SeánFarrell• KiernanGildea
(NationalManagementCommittee)
HonoraryMembership
HM-1
ToconferthetitleofHonoraryLifeMemberofScoutingIrelandon:
• PatÓSúilleabháin(NationalManagementCommittee)
HM-2
ToconferthetitleofHonoraryLifeMemberofScoutingIrelandon:
• DamienScanlon
(18thKildare,ProsperousScoutGroup)Proposer’sExplanationSeeAppendix‘C’
Motion
M-1
Article4ThatthisNationalCouncilagreestoamendArticle4oftheConstitutiontoreadasfollows;ScoutingIrelandachievesitsAimthroughasystemofprogressiveself-education,knownastheScoutMethod,theprincipalelementsofwhichare:
a) PromiseandLaw-thecommitmenttoacodeoflivingbasedonthevaluesoftheScoutmovement;
b) PersonalProgression-aschemetosupportthe
Page2of27
developmentofknowledge,skillsandattitudesinallareasandtoproviderecognitionforindividualandgroupachievements;
c) LearningbyDoing-anapproachthatprioritiseslearning
throughpractice,first-handexperience,andfrombothsuccessesandmistakes;
d) SmallGroupSystem–progressive,democraticandself-
governinggroups,usuallyof6-8youngpeople,arethebasicorganisationalstructureofScouting;
e) SymbolicFramework-providesasettingforScoutingthat
stimulatestheimaginationthroughsymbols,themesandstories;
f) NatureandOutdoors-thenaturalenvironmentisthe
primarysettingforScoutingofferinguniqueopportunitiesforthedevelopmentoftheyoungperson;
g) YoungPeopleandAdultsWorkingTogether-apartnership
modelinwhichyoungpeoplearesupportedtobecomeincreasinglyself-governingandindependent;and
h) ServiceandCommitment-recognisestheimportanceof
contributingtosocietybycaringforothersandtheworldaroundus.
a) Voluntarymembershipofagroupwhich,guidedbyadults,
isincreasinglyself-governinginitssuccessiveagegroups.b) CommitmenttoacodeoflivingasexpressedinthePromise
&Law,themeaningofwhichisexpandedasthemembergrowstowardsmaturity.
c) Theprovisionofawiderangeofattractive,constructiveandchallengingactivities,includingopportunitiesforadventureandexplorationbothindoorsandoutdoors.
d) Theprovisionofopportunitiesforleadershipandresponsibility.
e) Learningbydoing.f) Encouragementofactivityinsmallgroups.g) Anawardscheme,whichencouragesparticipationinitsfull
rangeofactivitiesandprovidesrecognitionofindividualandgroupachievements.
h) SymbolicFramework.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanation
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ThecurrentdescriptionoftheScoutMethodcontainselements,whichareinthesystem,butarenottheonesreferredtoingeneraldocumentsandresources.ThisNoticeofMotionistobringourConstitutioninlinewithhowwepresent,deliverandtrainmembersofScoutingIrelandinrelationtotheachievementofourAim.
M-2
Article41
ThatthisNationalCouncilagreestoamendArticle41oftheConstitutiontoreadasfollows;TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:
a. TheappointmentofTellers.b. Theapprovaloftheminutesofthepreviousmeeting.c. TheadoptionoftheAnnualReport.d. ThelayingoftheAuditedAccountsofScoutingIreland
beforetheNationalCouncil.e. ThereadingoftheReportoftheIndependentAuditors.f. TheappointmentofAuditors.g. TheelectionoftheChiefScout,ChiefCommissioners,
NationalSecretaryandNationalTreasurerasandwhennecessary.
h. TheelectionofsuchothermembersoftheNationalManagementCommitteenominatedinaccordancewiththeRulesasrequired.
i. TheelectionoftheHonoraryVice-Presidents.j. ThereceiptoftheAnnualReportoftheTrustCompanies.k. ToappointmembersanddirectorstotheScoutFoundation
wherenominatedbyaScoutGroupCouncil,ScoutCountyBoardortheNationalManagementCommittee.
l. TheconsiderationofanymattersreferredtoitbytheNationalManagementCommittee.
m. TheconsiderationofanyotherproposalssubmittedinwritingtotheNationalSecretarynotlessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.
n. TheconferringofthetitleofHonoraryLifeMemberonsuchindividualseithernominatedbyanyScoutGroupCouncil,anyScoutCountyBoardortheNationalManagementCommittee.
o. TheexercisingofanyotherfunctionsresultingfromthisConstitutionortheRules.
(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)
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Proposer’sExplanationSeeAppendix‘A’
M-3
Article53
ThatthisNationalCouncilagreestoamendArticle53oftheConstitutiontoreadasfollows;MovableandimmovablepropertyofScoutingIrelandshallbevestedintheScoutFoundationinaccordancewiththeRules.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’
M-4
Article54
ThatthisNationalCouncilagreestodeleteArticle54oftheConstitution.TheScoutFoundationisacompanyregisteredinIreland,limitedbyguaranteewithoutasharecapitalandisgovernedbyitsMemorandumandArticlesofAssociation.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’
M-5
Article55
ThatthisNationalCouncilagreestodeleteArticle55oftheConstitution.ThemembersanddirectorsoftheScoutFoundationshallcompriseoftheChiefScout,NationalSecretary,NationalTreasurerandfourothermembersofScoutingIrelandnominatedbyanyofthefollowingforappointmentbytheNationalCouncil:theNationalManagementCommittee,anyScoutCountyBoardoranyScoutGroupCouncil.(NationalManagementCommittee)
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(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’
NoticeofMotion
NM-1
Article19ThatNoticeofMotionbeacceptedtoamendArticle19oftheConstitutiontoreadasfollows:Anassociatememberisanadultwhowishestobeassociatedwith,orassist,theworkoftheAssociation,forexampleasasupporter,parent,representativeofasponsoringauthority,treasurer,secretaryoradviser.AnordinaryassociatemembermaywearauniformandmayberequiredtomakethecommitmentoftheScoutpromise.AnassociatemayholdeitherLevel1associateorordinaryassociate.ALevel1associatememberisauniformedadultmemberwhomayassistscoutersindeliveringtheYouthprogrammeofScoutingIrelandunderthesupervisionofaScouter,orwhoholdsanappointment.AllLevel1associatemembersmakethecommitmentoftheScoutpromise(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationThischangewouldcreateanassociatememberequivalenttothepre-2016scouter,whocouldassistatmeetingsandeventsunderthesupervisionofascouterandwouldbecountedforsupervisionlevels.AparentorguardianofaspecialneedsyouthmembercouldalsoholdthisLevel1.
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RuleChanges–OtherCompanies
R–01
Rule116ThatRule116bealteredtoreadasfollows:AsecondnoticeoftheAnnualGeneralMeetingoftheNationalCouncilshallbeforwardedbytheNationalSecretary,tothosemembersofScoutingIrelandnotifiedwiththefirstnotice,notlessthanfourweekspriortothedateofthemeeting.Thissecondnoticeshallbeaccompaniedbythefollowing:
(a) Theagenda;(b) AllnominationsvalidlyreceivedbytheNationalSecretary;(c) AnymattersreferredtotheNationalCouncilbythe
NationalManagementCommittee;(d) AnyproposalsreceivedbytheNationalSecretarybyoron
behalfofanyScoutGroupCouncil,ScoutCountyBoardorNationalYouthForum;
(e) TheAuditedAccountsofScoutingIreland;(f) TheAnnualReportoftheTrustCompaniesandother
relevantentities;and(g) TheproposedNationalCouncilMeetingStandingOrders.
(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’
R–02
Rule176
ThatRule176bealteredtoreadasfollows:Allproperty,realorpersonal,whetheracquiredthroughanyScoutGroup,ScoutCountyorScoutProvince,shallbedeemedtobeheldforthebenefitofScoutingIreland.SuchpropertyshouldbevestedintheTrustCompaniesorinappropriateTrustees.WherepropertyisvestedinpersonsotherthantheTrustCompaniesitshouldbesetoutinaformalDeclarationofTrust,whichshouldbeapprovedbytheNationalSecretary.AcopyofthedulyexecutedTrustDeedshouldbeforwardedtotheNationalSecretary.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’
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R–03 Rule177 ThatRule177bealteredtoreadasfollows:
TheTrustCompaniesmayreceiveapplicationsfromScoutGroups,ScoutCountiesandScoutProvincestohavepropertyvestedinthem.AnyapplicationsshallbesubjecttotermsandconditionssetoutbytheTrustCompanies.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’
R–04
Rule178
ThatRule178bedeleted:TheaccountsoftheScoutFoundationshallbeauditedannuallybytheAuditorforScoutingIreland.TheauditedaccountsshallbepresentedtotheAnnualGeneralMeetingoftheNationalCouncil.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’
R-05
Rule179F
ThatRule179Fbealteredtoreadasfollows:ScoutingIrelandCampsitesandFacilitiesCLGisacompanyregisteredinIrelandlimitedbyguaranteeandnothavingasharecapitalandisgovernedbyitsConstitution.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheConstitutionofScoutingIrelandCampsites&FacilitiesLimited
R-06
Rule179G
ThatRule179Gbealteredtoreadasfollows:ThemembersofScoutingIrelandCampsitesandFacilitiesCLGshallbetheChiefScout,NationalSecretary,theNationalTreasurer,ChiefCommissioner(YouthProgramme),ChiefCommissioner(AdultResources),Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)andtwootherMembersoftheNationalManagementCommitteerecommendedforappointedbytheNationalManagementCommittee.
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(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited
R-07
Rule179H
ThatRule179Hbealteredtoreadasfollows:ThetwootherMembersoftheNationalManagementCommitteerecommendedbytheNationalManagementCommitteeforappointmentasdirectorsappointedasmembersofScoutingIrelandCampsitesandFacilitiesCLGareappointedforatermofthreeyearsandareeligibleforre-appointmentforonefurthertermofthreeyearsaslongastheyremainmembersoftheNationalManagementCommittee.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited
R-08
Rule179J
ThatRule179Jbealteredtoreadasfollows:TheaccountsofScoutingIrelandCampsitesandFacilitiesCLGshallbeauditedannuallybytheAuditorforScoutingIreland.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited
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GeneralProposals
GP-01
ThatthisNationalCounciladoptsthenewuniformasoutlinedinsupportingdocumentNC2018-02-12-NewUniformProposals(NationalManagementCommittee)Proposer’sExplanationSeedocumentNC2018-02-12-NewUniformProposals
GP-02
ThatthisNationalCouncil:RequeststheNationalManagementCommitteetointroduceaformatwhichenablesanincomingCountyCommissionertoreceiveareportcontainingalloutstandingandpendingissuesforthatcountyfromoutgoingCountyCommissionerand/orrelevantProvincial,NationalOfficersofScoutingIreland(CluainTorcScoutCountyBoard)ProposersExplanationTheRoleofCountyCommissionerisanimportantcoginthesmoothrunningofScoutingIreland.InordertoenhancethisroletheProvincialCommissioner,representativefromNationalOfficeandthenewlyappointedCountyCommissionershouldmeetwithinareasonableperiodoftimewithaviewtobringingThenewCountyCommissioneruptodateonanydisputesorissuesthatmayimpactontheperformanceoftheNewCountyCommissionerandtheirteam.
GP-03
ThatthisNationalCouncil:AmendstheScouterDefinitiononPage2ofSID-AR02(AdultsWorkingwithYoungPeople)byreplacingthewords:
Scoutersmustcomplywiththemembershipapplicationprocessby,undertakingvettingbytherelevantauthorityandcompletingthe‘ThisisScouting’componentoftheTrainingScheme(whichincludesthe‘BeingAScouter’trainingcourse)orStages1and2oftheoldTrainingSchemebeforeengagingwithYouthMembers.Thereaftertheyarealsopermittedtopartakeinovernightactivitieswithyoungpeople.TheyarerequiredtopursuetheirWoodBadgetraining.
Withthewords:
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Scoutersmustcomplywiththemembershipapplicationprocessby,undertakingvettingbytherelevantauthorityandcompletingsafeguardingtrainingorStages1and2oftheoldTrainingSchemebeforeengagingwithYouthMembers.Thereaftertheyarealsopermittedtopartakeinovernightactivitieswithyoungpeople.AScouterwhohasnotcompletedthe'BeingAScouter'TrainingCourseorStage2oftheoldTrainingSchememaynotleadanactivityorovernightevent.IfaScouterhasnotcompletedthe'BeingAScouter'TrainingCourse(orStage2oftheoldTrainingScheme)withinsixmonthsofcompletingthesafeguardingtrainingtheywillceasetobepermittedtoengagewithyoungpeople.TheyarerequiredtopursuetheirWoodBadgetraining.(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationAtthemomentthereisaseverelackofspacesonthe‘BeingAScouter’courseinmanyprovinces.ThisimpactsontheabilityofScoutGroupstoincreasetheiryouthmembership.ThisproposalwillallowaScouterassistanotherScouterrunprogrammeandmeetingswhilewaitingforacoursetobecomeavailable.Itwillhelpsomegroupsminimisetheirwaitinglists.ThisproposalwillalsoensurethatScoutingIrelandcomplieswithitsobligationstosafeguardyouthmembersandadults.
GP-04
ThatthisNationalCouncil:RequeststheNationalManagementCommitteetolookatallpossibleoptionstoreducethecosttoScoutGroupsoftrainingScoutersandtoensurethatthemaximumpricetobechargedforatwodayresidentialcourseisnomorethan€100or£80perparticipant.(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationTheintroductionofthenewtrainingschemehasbroughtwithitasignificantriseinthecostsoftrainingaScouterwhichhascreatedasignificantfinancialchallengeformanyGroups.Thecurrentcostof€120/£95perparticipantisunsustainableforScoutGroups.
GP-05
ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(“theNMC”)toensurethatanypersonemployedby
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ScoutingIrelandServicesand/oranypersoncontractedbyScoutingIrelandServicesforthepurposeofdealingwithsafeguardingissuesmusthavethenecessaryprofessionalexperienceinthisareaandholdappropriatequalificationsfordealingwithsuchissues.(52DublinShankillScoutGroup)ProposersExplanationThisstepisimperativeinordertoensurethatScoutingIreland'ssafeguardingpoliciesandproceduresareinkeepingwithbestpracticewithinthecharityandyouthworksectors.
GP-06
ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(“theNMC”)toamendScoutingIreland’sCodeofGoodPracticeandanyotherpoliciesasappropriate,inordertoensurethatnaturaljusticeandfairproceduresareaffordedtoanymemberofScoutingIrelandwhoisthesubjectofacomplaint.(52DublinShankillScoutGroup)ProposersExplanationThisstepisimperativeinordertoensurethatScoutingIrelanddoesnotinfringeupontheConstitutionalrightsofitsmembersduringthecourseofaninvestigation.ThisisofparticularimportanceincircumstanceswhereacomplainthasbeenmadeagainstamemberofScoutingIreland.
GP-07
ThatthisNationalCouncil:RequeststheNationalManagementCommittee,produceasetofguidelinesforScoutGroupstouse,soastoascertainthattheirdenswithrespecttofiresafetyarefitforpurposeandavailableforovernightuse.(GleannnaBoinneScoutCountyBoard)ProposersExplanationAtaGeneralmeetingoftheGleannnaBoinneCountyManagementTeamheldinTrimCoMeathon16thJanuary,2018,themeetingagreedtosubmitamotiontoNationalCouncilregardingthecurrentsituationofFireSafetyatScoutDensandtheiruseforovernights.
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Thisissuehasbeenwithusforoversixmonthsnowandishavingadetrimentaleffectonprogrammeparticularlyforyoungersections.
GP-08
ThatthisNationalCouncil:RequeststheNationalManagementCommitteetoengagewithWOSMontacklingglobalwarmingandclimatechangewiththevisiontotakeonaleadershiproleofyouthempowerment.(CillMhantainScoutCounty)ProposersExplanationForover100yearsScoutinghasanincredibletrackrecordatintroducingkidstonatureandthegreatoutdoors.Weunderstandthatcontactwithnatureanddevelopinganemotionalattachmentwithitisavitalcomponentincreatingenvironmentalawareness.Butlikemanyaspectsofmodernsocietyourstructuresandprocedureshavebeendevelopedinatimeperiodwhentheirimpactontheplantwasnotaconcern.WenowknowofthecatastrophicimplicationsofGlobalWarmingandClimateChangeifmeaningfulactionisnottakennow.Invaluesbasedorganizationwiththemotto“BePrepared”thisshouldbebotheasyandrewardingandgivesustheopportunitytobeLeadersratherthanLaggards.BurweneedthatleadershipNOW.
GP-09
ThatthisNationalCouncil:RequeststheNationalManagementcommitteetosetupasub-committeetoconsiderthefollowingpointsandreportbacktotheNMC
• Developapolicyfortheassociationonourresponsetoclimatechange
• Setupanadvisorygrouptohelpmanagementassesstheassociation’sactionsandstructuresintermsofhowtheyneedtochangetoreducetheirimpactonGlobalwarming.
• SetupateamofpracticalprogrammentorstoprovidehelpfuladvicetoNationalProgrammeteams,NationalEvents,CampsitesandFacilitiesandScoutGroupsetc.astohowtheycanchangetobestpracticeintermsofreducingtheimpactonclimatechangeoftheirprogramsandactivities.
(CillMhantainScoutCounty)ProposersExplanationForover100yearsScoutinghasanincredibletrackrecordat
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introducingkidstonatureandthegreatoutdoors.Weunderstandthatcontactwithnatureanddevelopinganemotionalattachmentwithitisavitalcomponentincreatingenvironmentalawareness.Butlikemanyaspectsofmodernsocietyourstructuresandprocedureshavebeendevelopedinatimeperiodwhentheirimpactontheplantwasnotaconcern.WenowknowofthecatastrophicimplicationsofGlobalWarmingandClimateChangeifmeaningfulactionisnottakennow.Invaluesbasedorganizationwiththemotto“BePrepared”thisshouldbebotheasyandrewardingandgivesustheopportunitytobeLeadersratherthanLaggards.BurweneedthatleadershipNOW.
GP-10
ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(NMC)toimplementapolicyinrelationtotheTermofaContractofemploymentforaChiefExecutiveOfficer(CEO)beforeanynewcontractofemploymentisenteredinto.ThetermofthisemploymentcontractshouldnotexceedthetermofanyelectedmemberoftheNMC,thatiscurrently3years,withanoptiontorenewforafurthertermof3years.Withthisinmind,andinthecaseoftheCEO,theContractshouldbefor3yearsandisrenewableforafurther3yearsafterafullreviewofperformance,bothinternallyandexternally,toScoutingIreland.Oncethisreviewiscompleteandshoulditbethecasethatthereviewagreestorecommendthatafurther3-yearcontractisproposed.Ifnot,theJobistobeadvertisedandtheappointmentofanewCEOisundertaken.AnyappointmentofanewCEO,shouldbeoverseenwithexternal,independentoversight.(2ndWexford(CliffordStreet)ScoutGroup)ProposersExplanationTheroleoftheCEOisanever-growingroleinrelationtotheimportanceofhowScoutingIrelandisrepresentedatGovernmentlevel,andwithothercharitiesinoursector.Wecanonlyexpecttogetthebestfromanindividualintheroleforalimitedtime,beforetheirthinkingandactionsbecomestaleandoutofdate.ManyofourBrotherandSisterScoutAssociationshavealreadyadoptedthispolicy,toensurethattheyremainrelevantandintouchwiththeirownmembership,atthisseniorlevel.
GP-11
ThatthisNationalCouncil:Recognisesthatagrouptentcomprisedofmodernmaterialsrequiresapatroltoworktogethereffectivelyasateaminordertoerectandsafelymaintainitinacompetentmanner.
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ThisproposaldoesnotseektodisplacetheIcelandictent,ratherthatScoutingIrelandencouragegroupsfromeconomicallydisadvantagedareasbyallowingthemtocompeteatcountyandnationalcompetitionwithagrouptentcomprisedofmodernmaterials.(4thOffaly(Edenderry)ScoutGroup)ProposersExplanation4thOffaly(Edenderry)ScoutGroupdoesnothaveourowncanvasIcelandicten,norhasiteverownedone.Wedonothaveourowndenoradequatestorage,oralargesecurespacefordrying/airinganIcelandictent.Edenderryiseconomicallydisadvantaged.Thisistrueofthetowngenerallyandthereareareasofextremeeconomicdisadvantage.Thismakesfundraisingexceptionallydifficultanddoesnotallowustosquandergroupfundsoniconicidealsunsuitedtoourneeds.Therefore,weareappealingtothisNationalCouncil2018andNMCtoacknowledgetheleadershipskillsandteamworkdemonstratedbyapatrolresponsibleforerectingalargegrouptentofmodernconstruction.InsodoingtheprecedentsetatthePhoenixChallenge2017wouldremaininplace.Wedonotseektoremovethe“iconic”emblematicrent(whichhasbeensohotlydebated)fromeithercountyeventsorthePhoenixChallenge.NordoweseektoproscribetoScoutCountieswhattheymayornotdointheirco-ordinationofcountyqualifyingevents.WhatwedohopetoachievebyenteringthisdebateforathirdtimeistopromoteequalopportunitiestoallScoutsregardlessoftheireconomicstatus.
GP-12
ThatthisNationalCouncil:1.Notes
a.TheenactmentoftheChildrenFirstAct2015intheRepublicofIrelandb.theupdatebytheNorthernIrelandDepartmentofHealth,SocialServicesandPublicSafetyof
i.Co-operatingtoSafeguardChildrenandYouthPeopleinNorthernIrelandin2017ii.SaferOrganisations:SaferChildrenin2016
c.thattheScous.ieWebsitemakesnoreferencetotheseupdatesd.thatthecurrentversion(2014)ofTheScoutingIrelandCodeofGoodPractise(SID-39-05)refersto
i.ChildrenFirst:NationalGuidancefortheProtectionWelfareofChildren(2011)whichformedthebasisoftheChildrenFirstActii.the2003versionofCo-operatingtoSafeguardChildrenandYoungPeopleinNorthernIreland
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iii.the2002versionofSaferOrganisations:SaferChildren
2.AskstheNationalManagementCommittee,giventheimportanceofSafeguarding,toensurethattheCodeofGoodPractice,TrainingmaterialsandScout.ieWebsiteareupdatedtocomplywithcurrentlegislation,stateagencyguidelinesandYouthWorkgoodpractice.(9th10thDublinScoutGroup)Proposer’sExplanationSeeAppendix‘B’
GP-13
ThatthisNationalCouncil:1.Notes
a.TheenactmentoftheChildrenFirstAct2015intheRepublicofIrelandb.theupdatebytheNorthernIrelandDepartmentofHealth,SocialServicesandPublicSafetyof
i.Co-operatingtoSafeguardChildrenandYouthPeopleinNorthernIrelandin2017ii.SaferOrganisations:SaferChildrenin2016
c.thattheScous.ieWebsitemakesnoreferencetotheseupdatesd.thatthecurrentversion(2014)ofTheScoutingIrelandCodeofGoodPractise(SID-39-05)refersto
i.ChildrenFirst:NationalGuidancefortheProtectionWelfareofChildren(2011)whichformedthebasisoftheChildrenFirstActii.the2003versionofCo-operatingtoSafeguardChildrenandYoungPeopleinNorthernIrelandiii.the2002versionofSaferOrganisations:SaferChildren
2.AskstheNationalManagementCommittee,giventheimportanceofSafeguarding,toensurethattheCodeofGoodPractice,TrainingmaterialsandScout.ieWebsiteareupdatedtocomplywithcurrentlegislation,stateagencyguidelinesandYouthWorkgoodpractice.(TolkaScoutCounty)Proposer’sExplanationSeeAppendix‘B’
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GP-14
ThatthisNationalCouncil:RequeststheChiefCommissionerYouthProgrammeandNationalYouthProgrammeCommitteetorecommendagerangesforeachyouthprogrammesection,andthattheserecommendedagesarepublishedandavailabletoProgrammeScoutersineveryScoutGroup.(NorthCorkScoutCounty)ProposersExplanationWehavenocleardefinitionofagerangesforsections,withtheexceptionofthelowerageforBeaversandupperforRoversandthecutoffVenturestoRovers(18)duetomembersbecomingadults.Thisallowsacertainoverlapbetweensectionstoaccommodatethelinkupatvarioustimesduringtheyeartoaccommodatelocalgroupconditions,andthespecificneedsofindividualswhomaybenefitfromflexibilityinthelinkupdate.Thepublishingoftherecommendedagelimitslinksintothepreviousmotion,butisnotbindingfortheongoingoperationofthesectionsandonlyisbindingforNationalCompetitiveEvents.dtoNationalCouncil2018inordertocorrectaninterpretationofmotionGP.01ofthe2017meeting,whenitrelatestoNationalCompetitions.ThisinterpretationbythehighestlevelsoftheNationalYouthProgrammeCommitteehashadtheeffectofexclusionofsomeofthevalidmembersofasectionbeingexcluded.Becauseofthefollowing31-Augustagelimitforbeingunderageontheevent,thiseliminatesallthosewhoreachtheupperagelimitbirthdayaftertheeventbutbefore31-Augustdate.ThishascometolightwiththeNationalCubChallenge2018.WhichisoverbyJune17th.2018,2.5monthsbeforetheoldercubsreachthecurrentunderstoodupperagelimitforthesection,butareexcludedfromcompetingintheeventduetotheinterpretationofGP.01of2017NationalCouncil,bytheNationalYouthProgrammeCommitteeEventsTeam.ThismotionandthefollowingmotionwillnoteffectthedeadlineforsubmissionsforChiefScoutawardsetc.
GP-15
ThatthisNationalCouncil:RequeststheChiefCommissionerYouthProgrammetoensurethataScoutingIrelandPolicy(SID)isadoptedtoensurethatallnationalyouthprogrammecompetitiveeventshaveanagelimitwhichisinclusiveforallmembersoftherelevantsection(s)toparticipateoncetheyarewithintherecommendedagerangeforthesection(s)onthefinaldateoftheevent.
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(NorthCorkScoutCounty)ProposersExplanationThismotionissubmittedtoNationalCouncil2018inordertocorrectaninterpretationofmotionGP.01ofthe2017meeting,whenitrelatestoNationalCompetitions.ThisinterpretationbythehighestlevelsoftheNationalYouthProgrammeCommitteehashadtheeffectofexclusionofsomeofthevalidmembersofasectionbeingexcluded.Becauseofthefollowing31-Augustagelimitforbeingunderageontheevent,thiseliminatesallthosewhoreachtheupperagelimitbirthdayaftertheeventbutbefore31-Augustdate.ThishascometolightwiththeNationalCubChallenge2018.WhichisoverbyJune17th.2018,2.5monthsbeforetheoldercubsreachthecurrentunderstoodupperagelimitforthesection,butareexcludedfromcompetingintheeventduetotheinterpretationofGP.01of2017NationalCouncil,bytheNationalYouthProgrammeCommitteeEventsTeam.ThismotionandthefollowingmotionwillnoteffectthedeadlineforsubmissionsforChiefScoutawardsetc.
GP-16
ThatthisNationalCouncil:RequeststheNationalManagementCommitteetoreviewandupdateformsandpoliciesinlightofanincreaseinthenumberofyouthmemberswithspecialneeds.WefeelareviewofSID104/13Equality,DiversityandInclusivenessPolicyisrequiredandthatSIF11/05ActivitiesConsentformshouldincludeatickboxforparentstoconfirmifachildhasbeendiagnosedwithaspecificspecialneedsuchasAutism,Asperger’s,ADHDetc.(GalwayScoutCounty)ProposersExplanationWefeelareviewoftheabovepoliciesandformsneedstobecarriedouttoensuretheseareuptodateandaccommodatingtochildrenwithspecialneedsandtoScouterssupportingchildrenwithspecialneedswiththeirjourneythroughScouting.WefeelScoutersarenotalwaysinformedofadiagnosisandhavingsuchatickboxwouldhelpencouragemoreopencommunicationinthisareawhichwillbenefityouthmembers,parentsandScouters.
GP-17
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetodiscusswithandlookatthepossibilityofenteringintoapartnershipwiththePsychologicalSocietyofIrelandandthelocaldirectoroftheHSEPsychologicalDepartmentsoastolookatmakingavailablesupport
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andtrainingtoScouterstoensureScoutersareequippedwiththenecessarybasicrequirementstosupportyouthmemberswithspecialneeds.(GalwayScoutCounty)ProposersExplanationWefeelasScoutersthatthereisaneedforScoutertrainingintheareaofspecialneeds.Wefeelsuchtrainingwillhelpsupportyouthmemberswithspecialneedsandwillbenefitbothouryouthmembersandadultssoastoensureallmembersaresupportedasmembersoftheorganisation.WeunderstandthatoccupationaltherapistsandsocialworkersrecommendScoutingasanextracurricularactivityandwefeelitwouldbegoodtohaveapartnershipintheseareas.
GP-18
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetowriteintothenewdisputespolicythatwherethemembershipofanactivememberistobedeletedthatareasonableattempttoinformthemcandemonstrablybemade.Furthermore,whereaScouterdisputesagroupleadersdecisiontoremovethemthattheycantakethematterupwiththeDisputesResolutionandAppealspanelwhoshouldinvestigatethereasoningbehindsuchanactionwithouttheneedforadeletedmembertosubmitaformalcomplaint.(GalwayScoutCounty)ProposersExplanationWefeelmembershipoftheorganisationisbasedonmutualrespectforoneanotherandthatallmembersgivetheirtimefreelyandstrivetodotheirbest.WefeelthemembershipofnopersonshouldbedeletedwithoutfirstmakingareasonableattempttoconsultwiththeScouter.Atthemoment,aGroupLeadercandeletemembersfornoreasonandwithoutnoticeanditwouldappeartheonlyavenueopentoaddressthisoutsidethegroupistosubmitaformalcomplaint.WeareaskingthataScouterwhodisputesbeingdeletedfromthedatabasecanaskthePaneltoinvestigatethiswithouthavingtosubmitaformalcomplaint.
GP-19
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetorequesttheScoutShoptoconductafeasibilitystudyintoopeningaScoutShopintheWesternProvincebeingtheonlyProvincewithoutaScoutShopand
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toletmembersoftheProvinceknowwhatplansareinplacetoopenashopintheWestandthatthisbecommunicatedtothembytheendofSeptember2018.(GalwayScoutCounty)ProposersExplanationWearedelightedtoseetherecentexpansionoftheScoutShopwiththeopeningofashopinLimerickwhichweverymuchwelcome.WewouldwelcomefurtherexpansionandwouldlovetoseeScoutshopsinallProvincesandlookforwardtohearingwhenashopintheWesternProvincemaybeapossibility.
GP-20
ThatthisNationalCouncil:CallsontheNationalTreasurertoexaminethecosttodateofrentingtheProvincialOfficeintheWesternProvinceforstaffuseonlyversusrentingamulti-usespacethatisaccessibletobothstaff,theworkoftheCountiesandthepromotionofScoutingandtoshowwhichwouldbethebetteruseofmembersmoney.Thesefindingsshouldissuebywayofareporttothemembershipby30thSeptember2018.(GalwayScoutCounty)ProposersExplanationWebelievethemoneybeingspentonasingleuseofficeforstaffuseonlymaynotbethebestuseofmembersmoneyandthatthismoneymaybebetterspentonrecruitinglocalstafftosupporttheworkoftheProvinceinthefirstinstanceandiffinanciallyfeasible,tospendadditionalmoniesonamulti-useofficespace.Wefeelhavinganofficespacewhichisopentothemembershipandthepublictodropin,pickuppromotionalmaterials,meetothermemberswouldmakebiggerandbetteruseofmembersmoneyandwouldhelppromoteScoutingintheWestandincreasemembership.WealsofeelspendingGalwaymembershipmoneyonanofficeinGalwaywhenthereisalackofstaffsupportinGalwayissomethingwhichseriouslyneedstobeaddressed.
GP-21
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetowriteintothenewcomplaintsprocedureasystemwhichallowsforallpartiestoacomplaintordisputetobeprovidedwithawrittenexplanationifintheeventadisputeorcomplaintbeinginvestigatedataNationallevelisnotinitiatedorprogressedinatimelyfashioninlinewith
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procedure.(GalwayScoutCounty)ProposersExplanationVolunteersmakeupthecomplaintspanelandwiththebestwillintheworldtimelinescanrunoverthroughnofaultoftheirown.BeinginvolvedinadisputeisadistressingsituationandwearesimplyaskingthattheNationalSecretaryand/ortheDisputesResolutionandAppealsPanelensurethatdialogueismaintainedthroughouttheprocessifadelayoccurs.
GP–22
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoworkwiththeSafeguardingTeamandputinplaceasystemtoensurethatcomplaintsordisputesofasafeguardingnatureareclosedoutbywayofawrittenreportofthefindingstoallthosepersonsinvolvedinthecomplaintordisputeandthatthisbeputinplaceasamatterofurgency.(GalwayScoutCounty)ProposersExplanationWebelievethatcomplaintsordisputesofanykindcancauseconsiderablestresstoallthoseinvolved,especiallythoseofasafeguardingnatureandthattimelyandproperclosureofanytypeofdisputeorcomplaintisnecessarytoallowallthoseinvolvedtomoveon.
GP-23
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaCharterforEffectiveVolunteeringforthebenefitofbothVolunteersandtheorganisationasawholeandthatthisbeputinplaceby31stOctober2018.(GalwayScoutCounty)ProposersExplanationToquotefromthewebsiteofVolunteeringIreland“Volunteeringisatwo-wayrelationship,onethatshouldbenefitboththevolunteerandtheorganisation.Asinanyrelationshipbothpartieswillhaveexpectationsoftheother.Bybeingawareoftheseexpectationsbothvolunteersandorganisationsaremorelikelytohavea
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successfulpartnership”.ItisourbeliefthathavingsuchaCharterinplacewillhelpensuretrustandrespectforoneanotherismaintainedwithintheorganisation.WeareawarethatMutualAgreementsandReviewsareconductedlocallybutwealsofeelthereisaneedtohaveaVolunteerCharterbetweentheNationalManagementCommitteeandVolunteerswithintheorganisationandthatsuchaCharterwillfurtherenhancetheMutualAgreementProcessandallowforthecontinuedrespectandtrustofoneanother.WebelievethatitiswidelyrecommendedthatallVolunteerorganisationshavesuchaCharterinplace,soastoensurethevalueofVolunteersandtheworkthattheydoisacknowledgedandappreciated.
GP-24
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaVolunteerAgreementoutliningtheroleandexpectationsofVolunteersintheorganisationinadditiontooutliningwhatVolunteerscanexpectfromScoutingIrelandwhilstcarryingouttheirVolunteerrole.ThisagreementshouldbeendorsedbywayofsignaturesofboththeVolunteerandadelegateoftheNationalManagementCommitteesoastodemonstratemutualacceptancefrombothparties.WeunderstandhavingsuchanagreementinplaceisrecommendedbyVolunteeringIrelandandisnormalpracticeinVolunteeringorganisations.WecallontheNationalManagementCommitteetoputthisinplaceby31stOctober2018.(GalwayScoutCounty)ProposersExplanationWebelieveitisimportanttooutlineexactlywhatisexpectedofaVolunteerasamemberofScoutingIrelandandinturnexactlywhataVolunteercanexpectinreturnwhencarryingouttheirVolunteeringroleandthatthisbemutuallyacceptedandagreeduponbetweentheVolunteerandScoutingIrelandbywayofasigneddocument.WedonotbelieveanadultapplicationexplainstheroleofaVolunteerandfeelbyhavingsuchaVolunteeragreementinplacewillhelpcementtherelationshipbetweentheorganisationandtheVolunteerbyclearlyoutliningwhatisexpectedfrombothparties.
GP-25
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaBullying,HarassmentandVictimisationpolicyspecifictoadultVolunteerswithintheorganisationforthebenefitofalladultvolunteerswithintheorganisationandthatthisbeputinplaceasamatterofurgencybutnolaterthan31stOctober2018.
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(GalwayScoutCounty)ProposersExplanationWebelievethatScoutingIrelandshouldbeoperatinga“BestPracticePolicy”toensurethehealth,safetyandwelfareofourVolunteerssoastocomplywiththeSafety,HealthandWelfareatWorkAct2005.WeappreciateourCodeofGoodConductdetailshowtomanagebullying,butwefeelthispolicyismainlyspecifictoouryouthmembersandnottheadultsamongstus.UnfortunatelybullyingcanoccurwithallagesandwebelievethatScoutingIrelandshouldputinplaceaCodeofGoodConductspecificfortheadultvolunteerswithintheorganisation.WedonotbelieveourDisputesProcedureseffectivelycoverthisarea.Thelawprotectsemployeesfrombullying,harassmentandindeedvictimisation.WebelieveScoutingIrelandshouldtreatallitsadultmembersequally.ScoutingIrelandasemployershaveadutyofcaretoprotectbothitsStaffanditsVolunteersintheworkplaceandataminimumshouldoperateaBestPracticePolicy.
GP-26
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoconfirmifthepolicysetupanumberofyearsagotofundthelegalcostsofVolunteersshouldspuriouscomplaintsorissuesarisestillexists.Ifnot,thattheNationalManagementCommitteeissueareportbythe30thJune2018explainingwhythispolicyisnolongerinforceandtoincludeinthisreportdetailsofwhatfinancialsupportsareavailabletoVolunteersiflegalsupportisrequiredoutsidethatwhichiscoveredundertheexistingScoutingIrelandinsuranceinplace.(GalwayScoutCounty)ProposersExplanationItisourunderstandingthatVolunteersareonlyinsuredagainstphysicalinjuryandagainstbeingpersonallysuedintheeventachildinjuresthemselveswhilstintheircare.WealsounderstandthattheNationalManagementCommitteehavethesupportoflegaladvicewherenecessaryandthatthisisfundedbymembershipfees.WebelieveBestPracticewouldallowforallmemberstoavailoflegaladvicewhenandifnecessaryandthatallmembersshouldbesupportedequallyintheirroles.WeappreciatethatsomemembersoftheorganisationcanavailoftheEmployeeAssistanceProgramme,butthisservice,althoughwelcomed,isnotasbeneficialashavingaccesstofacetofacelegaladviceandsupportifsuchlegalsupportisrequired.Volunteers
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withinScoutingIrelandgivetheirtimefreelyandwithoutremunerationandataminimumshouldfeelconfidentthattheyhaveprotectionintheirrolesshoulddifficultsituationsarisethatrequiresoutsidesupport.
GP-27
ThatthisNationalCouncil:CallsontheNationalTreasurertoissueareportby30thJune2018explainingwheretheportionofmembersannualfeepaidfromGalwayCountyforProvincialStaffsupporthasbeenreallocatedtoointheannualspendoverthelastthreeyearsandthattheNationalManagementCommitteeensurethissupportisreinstatedasamatterofurgencybutnolaterthan1stSeptember2018sothattheVolunteersinGalwayarefullysupportedintheirrolesgoingforward.(GalwayScoutCounty)ProposersExplanationGalwayCountyhavecontinuedtopayfullmembershipfeeforallmembersofGalwayCountytowardsstaffsupport.OurGSFwasreallocatedtoNationalOfficeoverthreeyearsagoandnoreplacementhasbeenputinplace.WefeelthelossofthissupportstructurehasimpactedontheworkbeingdoneinGalwayandhasimpactedonthoseVolunteerswhoaresupportingtheworkofaGSFinadditiontotheworkrequiredoftheminthenormalcourseoftheirVolunteeringroles.ScoutingIrelandhasadutyofcaretoitsVolunteerstoensuretheirhealth,safetyandwelfareatworkandshouldtakecognisanceofthefactthatoverloadingtheworkofVolunteerscouldbringwithitunduestressandanexcessiveworkloadwhichcouldbeharmfultothosecarryingoutthiswork.
GP-28
ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoissueareportexplainingwhyallprovincesarenotbeingtreatedthesamewhenitcomestoallocationofstaffresourcesandthatthisreportbeissuedtothemembershipnolaterthan30thJune2018.(GalwayScoutCounty)ProposersExplanationTheWesternProvincehashadnoGroupSupportFacilitorforoverthreeyears.ItwasagreedthatstaffrecruitmentwouldcommenceJanuary2017.ThishasnothappenedandtheProvinceiswithoutthissupportregardlessofthefacttheycontinuetohelppaytowardsthissupportthroughtheirannualCensus.Webelievethe
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WesternProvinceshouldbetreatednodifferentlythananyotherProvinceandshouldhavefairandequalsupportstoallotherProvincesintheorganisation.
GP-29
ThatthisNationalCouncil:CallsontheNationalTreasurertoissueareporttothemembershipwithinfourweeksofthisNationalCouncilshowingaclearbreakdownofthefeepaidbyNationalOfficetooutsidemediatorMartinBrennanofProactiveManagement,CorkaspaymentforconductingaprocessofMediationthattookplaceinrelationtoStaffVolunteerissuesinGalwayandtoshowhowthesemonieswereaccountedforintheannualaccountsof2014.(GalwayScoutCounty)ProposersExplanationItistheunderstandingofthosewithinGalwayScoutCountywhowereinvolvedinaprocessofmediationputinplacebyNationalOffice,thatthecostofthisprocesswasinexcessofe20k.Wefeelthemembershipareentitledtoknowhowthismembershipmoneywasspentandtoseetheresultsofthatspending,especiallygiventheMediatorwasinformednofinalreportwouldbenecessary,whichresultedinnofindingstoshowtheoutcomeofthisspend.
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AppendixA–OtherCompaniesTrustCompanies(TheScoutFoundation,ScoutAssociationofIrelandTrustCorporationLimited,ScoutingTrustPropertyLimited)Articles41j.and53arebeingamendedtoreflectthefactthattherearecurrently3TrustCompaniesandnotTheScoutFoundationalone.Articles41k.and55oftheConstitutionprovidedfortheinclusionontheagendaoftheNationalCounciloftheappointmentofmembersanddirectorstoTheScoutFoundation.Legallythiswasincorrect.ItisnotlegallypossibleforScoutingIrelandtoappointmembersanddirectorstotheCompanybutsince2004ithasbeeninterpretedbyallconcernedthatScoutingIrelandwouldnominateindividualsforappointmentbyTheScoutFoundation.TheScoutFoundation(andindeedalloftheTrustCompaniesare)isacompanylimitedbyguarantee.Currentlythesameindividualsserveasmembersofthecompanyanddirectorsofthecompany.FollowingagovernancereviewoftheTrustCompanies(includingTheScoutFoundation)theBoardsoftheTrustCompaniesconcludedthatitwouldbepreferabletocreateadistinctionbetweenthemembersofthecompanyandthedirectorsoftheCompany.ThemembersoftheCompanywouldattendtheAnnualGeneralMeetingsoftheTrustCompanies,approvetheAnnualReportsandappointDirectorstotheBoard.Whiletheroleofthememberisimportantitisinvariablynottimeconsuming(meetingsoftheAGMoftheTrustCompaniesrarelylastmorethan10minutes!).AmechanismforthegenerationofmembersoftheTrustCompanieshadtobedevised.ItwasresolvedthatthemembersoftheCompanywouldbeindividualswhohadservedfulltermsasNationalOfficersormembersoftheNationalTeamforPolicyImplementationandCo-ordination.SuchamechanismwouldgeneratenewmembersautomaticallywhileensuringthatthesenewmemberswereindividualswhohadbeenelectedbytheNationalCounciltohighofficeinScoutingIreland.TheproposalwasconsideredbytheNationalManagementCommitteewhoagreedthatthegovernancechangewasinaccordancewithbestpracticeandbestservedtheinterestsoftheAssociationintheTrustCompanies.Accordingly,theNationalManagementCommitteeproposestheamendmenttotheConstitutiontoreflectthechangeswhichhavealreadybeenimplementedbytheTrustCompaniestoensurethattheConstitutionaccuratelyreflectswhatexists.Article54oftheConstitutionisproposedtobedeletedasitisastatementoffactonly.ItissuperfluousandtheNationalManagementCommitteeproposesitsdeletionaspartofaprogrammetotidyuptheConstitution.Rules114,116,176,177&178arebeingalteredtogiveeffecttomotionstochangetheconstitution.
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AppendixB–ChildrenFirstAct2015https://www.scouits.ie/Scouter/Management-Resources/Policies-Procedures/All-Official-Policies/SID-39-05-Code-of-Good-Practice.pdfhttp://www.tusla.ie/children-firsthttp://www.tusla.ie/services/child-protection-welfare/children-firsthttp://www.tusla.ie/children-first/children-first-guidance-and-legislationhttps://www.hse.ie/eng/services/list/2/primarycare/childrenfirst/whatischildrenfirst/https://www.health-ni.gov.uk/publications/co-operating-safeguard-children-and-young-people-northern-irelandhttps://www.health-ni.gov.uk/publications/safer-organisations-safer-children
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AppendixC–DamienScanlonHavingjoinedScoutingwiththe43rdDublinin1964,DamiencontinuestobeasenthusiasticandcommittedandisstillveryactivewithinourOrganisation.Heisbusilyinvolvedinthe18thKildareGroupandactivelyparticipatinginhiking,campingandGroupactivities.Damienisco-organiserofCairdeacampforallsectionsScoutingHistoryDamienhasheldmanypositionswithinScoutingincluding:
• ChiefCommissionerCSI/NationalOfficer• NationalCommissionerforScouts• MemberofNationalExecutiveBoard• BoardMemberofScoutFoundation• BoardMemberofScoutlink• MemberofNationalHeritagegroup• GroupLeader/Scouter• CountyCommissioner/TrainingCo-Ordinator/Treasurer
Awards
• OrderoftheSilverWolfhound,HonoraryCuChulainn.ThreeBeadsasaTrainer• AwardedtheGold,silverandbronzemedalsofMerit.25Years’ServiceMedal,• FoundersAward(SAI),ChiefScoutsCommitmentAward• AndSecurityIndustryPersonofTheYearAwardforoutstandingcontributiontotheCommunity
throughScoutingBecauseofhislongcommitmenttoScoutingDamientrulydeservingbeingAwardedHonorarymembershipofScoutingIreland
NationalCouncil2018-ProposedStandingOrders Page1of4
AGMoftheNationalCouncil2018ProposedStandingOrders
1. TheMeetingofNationalCouncilwillbeheldinaccordancewiththeConstitutionandRulesandtheseStandingOrders
2. ChairpersonofNationalCouncilwillbeinaccordancewiththeConstitutionandRules3. AdoptionofStandingOrders
3.1. StandingOrdersshouldbeproposedatthestartofNationalCouncilbyamemberoftheNationalManagementCommitteeandshallbeadoptedbyasimplemajorityofmemberspresentandvoting.
3.2. IntheeventoftheproposedStandingOrdersnotbeingadopted, theStandingOrdersadoptedforthepreviousmeetingoftheNationalCouncilshallbedeemedtobeadopted.
3.3. Amendments totheproposedStandingOrdersmaybeproposedandsecondedbyany
memberofNationalCouncilexceptthosewhoaremembersoftheNationalManagement Committee. Amendments canonlybeproposedatthestartofthemeeting.Anychangesshallbeadoptedbyasimplemajority.
4. RulesofDebate
4.1. Eachmemberoncommencingtospeakshallannouncehisorhernameandthename
ofthebodythatappointedhimorher.MembersshalladdresstheChair.
4.2. Amotionmaybeproposedonlybyadelegateofthebodythatsubmittedit.
4.3. Theproposerofamotionshallhavetherighttospeakbeforeallotherspeakersonthatmotionandwillbeallowedrebuttalonceallspeakershavefinished. SpeakerswillnotbeallowedfurthercommentunlessonapointoforderandwiththepermissionoftheChair.
4.4. TheChairmaylimitthenumberofspeakersonanymotion.
4.5. Amemberwhopersistsinirrelevanceorrepetitionindebateorwho,intheopinionof
theChair,isspeakingforthepurposeofobstructingbusinessmaybedirectedbytheChairtodiscontinuehisorherspeech.
4.6. Intheeventofanamendmenttoamotionbeingproposed,thevotingonsuch,shall
takeplacebeforethevotingonthesubstantivemotiontowhichtheamendmentrelates.
4.7. Ifamotiontoproceedtothenextbusiness isproposed, theproposerofthemotion
underdebateshallhavetherighttospeakbriefly inopposition theretoandthemotionmustthenbeput.Ifthemotion iscarried, thedebateontheoriginalmotionshallbe
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AGMoftheNationalCouncil2018ProposedStandingOrders
abandoned andthemeetingshallproceedtothenextbusinessontheagenda. Ifthemotionislost,thedebateontheoriginalmotionshallberesumed.
4.8. Amotionthatthequestionbenowputmustbeproposed, secondedanddecided
withoutdebate. Ifthemotion iscarried, theoriginalmotionshallbeputanddecidedwithout furtherdebateotherthan,atthediscretionoftheChair,abriefreplybytheproposeroftheoriginalmotion. Ifthemotion islost,thedebateontheoriginalmotionshallberesumed.
4.9. TheChairmustnotacceptamotionifitappearstohimorherthatthemotionisan
infringementoftherightsofaminorityorthatthemotionisotherwiseanabuseoftheseStandingOrders.
4.10. Aftertheproposerhasbeencalledupontoconclude thedebate,ordoesnotclaimthe
righttospeakagain,nofurtherdiscussion shalltakeplaceonamotionoramendmentandtheChairshallcallforavote.
4.11. ThedecisionoftheChair, inallmatters, shallbefinal.
5. Suspension ofStandingOrders
5.1. StandingOrdersmaybesuspended ormodified ineffectforaparticularpurposeby
motionproposedandsecondedbyanymemberandpassedwiththesupportofasimplemajorityofthememberspresentandvoting.Noproposal toamendorrepealtheConstitution ortosuspendormodifytheeffectofthisOrdermaybeproposedbywayofamotionunderthissection.
5.2. Thetimeforwhichsuspension isrequired isspecifiedwithinthemotion.6. VotingProcedures
6.1. NoScoutorScouteristoengageinanysortofcanvassing/lobbyingortryingtopersuade
othermemberstovotefororagainstanyparticularcandidateinsideorintheprecinctsofthevenueofNationalCouncil.
6.2. VotinginelectionstobeheldatNationalCouncilshallnotopenuntilatleast30minutesafterthestartofthemeeting.TheannouncementoftheopeningoftheballotboxeswillbemadebytheChairpersonofthemeeting.
6.3. Wheneverachangeoccursinrelationtothesituationofcandidatesforelection,a
statementclarifyingthesituationwillbemadetoNationalCouncilafterthemeetinghasopenedandbeforevotingcommences.
6.4. Acandidatesnamecanberemovedfromtheballotpaperupto72hoursbeforethestartof
aNationalCouncilMeeting.Awithdrawalnotifiedafterthattimewillresultinthenameofthecandidateremainingontheballotpaper,however,anannouncementorastatementfromacandidatemaybereadoutatthestartoftheNationalCouncilMeetingstatingthattheydon’twanttheirnameconsideredinthevoting.Thisstatementmustbewithlodged
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AGMoftheNationalCouncil2018ProposedStandingOrders
theNationalSecretaryatleast18hourspriortothestartofNationalCouncilandmustbesignedbythecandidatethemselves.
6.5. Allvotesfortheelectionofpositionsareheldbysecretballot
6.6. TheChiefTellerisappointedbyNationalCouncilhavingbeennominatedbytheNational
Secretary.HeorsheshallbeassistedbypersonsapprovedbytheNationalCounciltostandappointedasAssistantTellers
6.7. WhenthecountiscompletetheChiefTellerputstheresultofeachelectionintoaseparate
sealedenvelopeandhandsthisdirectlytotheElectionsOfficertobeconveyedtotheNationalSecretaryfortheannouncementoftheelectionresults.
6.8. AllCandidatesforelectionareallowedtoappointanobservertobepresentintheCount
Roomtoobservethecount.TheyhavenorighttocommentoraddresstheChiefTellertheyaretheresolelyasobservers.ThenameoftheScoutorScoutertheCandidatewishestoactastheirobservermustbegiveninwritingtotheNationalSecretaryatleast7dayspriortoNationalCouncilMeeting.NoobserverwillbeallowedtoentertheCountRoomunlesstheirnameisonthelistprovidedtotheChiefTeller.
6.9. Allcandidatesareentitledtoseetheresultsoftheelection.
6.10. Intheinterestoffairnesstoeachcandidateseekingelection,theywillbeinvitedtojointhe
ChiefTellerand/ortheElectionsOfficerinaprivatearea15minutesbeforetheelectionresultsareannouncedtotheNationalCouncil.TheywillbegiventheresultoftheelectioninwhichtheywereacandidatetoallowthemtocomposethemselvesbeforetheresultisannouncedtotheNationalCouncil.Theelectionsofficerwillinvitethecandidatestorejointhemeetingatwhichtimetheresultsoftheirparticularelectioninwhichtheywereacandidatewillbeannounced.
6.11. Allmembers oftheNational Council areentitled toonevote. Allvoting shallbeby
openshow ofvoting cardsexceptwhere:• Anelection forany Appointment(exceptfortheappointmentofhonoraryvice
president’s)by theNational Counciltakes place;or• Aproposalfrom the floor tohold asecret ballot isacceptedbyatleastone thirdof
thosememberspresent andvoting.
6.12. All elections,save wherethereis one candidatefor a position,shall bebyproportionalrepresentationbysingle transferablevote.Where there isonlyone candidate seekingelection, thecandidateshallonly bedeemedelectedif theyreceivefiftypercentplusonevoteof thevotescast.Thevotescast shall include anyspoiledvotes cast.
6.13. Intheeventofanequality ofvotes theChairshallhaveacasting votewhether ornot
theChairpersonexercisedanoriginal vote.Motionsshall bepassed byasimplemajoritysavewhere otherwiseprovidedforintheConstitutionandRules.
6.14. DuringthevotingonMotionsmembers areaskedtostayinthesameplaceuntilthe
Chairperson declaresaresult.Onceavotehasbeencalled,nooneispermitted toenterorexitfromthemeetingroomuntiltheChairdeclaresaresult.
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AGMoftheNationalCouncil2018ProposedStandingOrders
7. Countingofvotes
7.1. TheChiefTellerisappointed byNationalCouncilhavingbeennominated bythe
NationalSecretary. HeorsheshallbeassistedbypersonsapprovedbytheNationalCouncil tostandappointed asAssistantTellers.
7.2. ItshallbethedutyoftheChiefTellertoarrange forthecountingandrecordingofthevotesoneveryoccasiononwhichadivision istaken.Hisorherdecisionastothenumbers recordedonanyvoteshallbefinalsavethat,wheretwoormoretellersdisagreeonavote,theChairmayorderarecountofthatvote.
7.3. Nopersonwhoisacandidate inanyelectionattheNationalCouncilshallbeappointed
aChieforAssistantTeller.8. ElectionResults
8.1. Theresultsofallelectionsareannounced assoonastheChiefScout'sclosingaddress is
completed.
8.2. AnymemberoftheNationalManagementCommitteewhoisacandidateforelectionforanypositionorwhosetermofofficehasfinishedshallvacatethepodiuminadvanceoftheelectionresultsbeingannounced.
8.3. Allcandidateswhotookpartintheelectionareentitled toseetheresultsofthe
election count.
8.4. Election resultswillbepublishedontheScouting Irelandwebsitewithinthirty(30)daysoftheresultsbeingannounced.
9. Conclusion oftheMeeting
9.1. Themeeting shallbeformally closedbytheChair.
THE SCOUT FOUNDATION
THE SCOUT ASSOCIATION OF IRELAND TRUST CORPORATION COMPANY LIMITED BY GUARANTEE
SCOUTING TRUST PROPERTY COMPANY LIMITED BY GUARANTEE
(ALL COMPANIES LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL)
ANNUAL REPORTS
FOR THE YEAR ENDED 31 AUGUST 2017
2
OFFICERS AND OTHER INFORMATION BOARD OF DIRECTORS Annette Byrne Jimmy Cunningham (to 24 Jan 2017) Michael Devins Mark E Doyle, Chairman Peter Garrad Ollie Keogh (30 Nov 2016 to 12 July 2017) Charles McGuinness Mark O'Callaghan John Reid Niall Walsh SECRETARY AND REGISTERED OFFICE Mark O'Callaghan Larch Hill Dublin 16 SOLICITORS Actons Newmount House 22 - 24 Lower Mount Street Dublin 2 Chris van der Lee & Associates 9-10 Eustace Street Dublin 2 INDEPENDENT AUDITORS Grant Thornton 24 – 26 City Quay Dublin 2
3
SUMMARY DIRECTORS' REPORT FOR THE YEAR ENDED 31 AUGUST 2017
PRINCIPAL ACTIVITY
The principal activity of each company is to act as a vehicle to hold property in trust for Scouting. BOARD MEETINGS The Board of the Company met on 5 occasions: 28th September 2016, 30th November 2016, 24th January 2017, 5th April 2017 and 12th July 2017. The directors agreed to the vesting of properties and other transactions, as trustee, on behalf of the beneficiaries as was requested and required to facilitate the acquisition, holding and management of properties held in trust by the companies. A number of Scout Groups availed of the services of the companies throughout the year. ACCOUNTS Accounts for the Company are prepared annually and audited. The Company does not trade on its own account and receives no income or incurs no expenditure. It relies on Scouting Ireland in that regard. The audited accounts for each company are available and attached hereto. SPECIAL MATTER As a result of a decision by Scouting Ireland that each Scout Group would register separately as a Charitable Organisation or Charity with the CRA or the CCNI as appropriate the Board of the Company is preparing a brief for a legal opinion on any possible consequences, adverse or otherwise for the Company. ON BEHALF OF THE BOARD
COMPANIESACT1963TO2009COMPANYLIMITEDBYGUARANTEE
ANDNOTHAVINGASHARECAPITAL
MEMORANDUMOFASSOCIATION
OFSCOUTINGIRELANDSERVICES
(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)
Page1of40
1. Thenameofthecompany('theAssociation')isScoutingIrelandServices.
2. TheAimofScoutingIrelandistoencouragetheSocial,Physical,Intellectual,Character,EmotionalandSpiritualdevelopmentofyoungpeoplesothattheymayachievetheirfullpotentialand,asresponsiblecitizens,toimprovesociety.
3. InfurtheranceofthemainobjectbutnototherwisetheAssociationshallhave
power:
a. toundertakeanyactivitiesaswillassistitinachievingitsaiminencouragingthedevelopmentofyoungpeopleandpromotingthedevelopmentofyoungpeopletoothers;
b. topurchase,takeon,leaseorinexchange,hireorotherwiseacquireanyreal,leaseholdorpersonalestatewhichmayappearconvenient;
c. toconstruct,maintain,manageandalteranyhalls,campsites,buildings,equipmentorinstallations;
d. toreceivedonations,contributions,grants,subscriptionsandbequests,toacceptanygiftofproperty,whethersubjecttoanyspecialbustornot,foranypurposewithinthemainprincipalobject;
e. toenterintoanycontractsorestablishandmaintainlinksorotherarrangementswithandmakesubmissionstoanyGovernments,StateAgenciesorAuthorities,supreme,municipal,localorotherwiseortakesuchstepsbypersonalorwrittenappeals,publicmeetingsorotherwiseasmayseemexpedientforthepurposeofprocuringcontributionstothefundsorproperty,realorpersonal,oftheAssociationthatmayseemconducivetotheattainmentoftheAssociation'smainobjectoranyofthem;
f. toprintandpublishanynewspapers,periodicals,booksorleafletsandengageinanypublicityforthepurposesoffosteringtheobjectsoftheAssociation;
g. topromote,commenceoropposeanyproceedingsorapplicationsasmayseemnecessarydirectlyorindirectlytoadvanceorprejudicetheinterestsoftheAssociation;
h. tosell,lease,mortgageorotherwisedealwithalloranypartofthepropertyoftheAssociation;
i. toborrowandraisemoneyandsecureitsrepaymentinanymannerandtogiveguaranteesforpersons,companies,orotherassociationsorbodieswheresuchisinfurtheranceofthemainobjectoftheAssociation;
j. toinvestthefundsoftheAssociationinoruponsuchinvestments,securitiesorpropertyasmaybethoughtfit.Priorpermissiontobeobtainedfromthe
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RevenueCommissionerswhereitisintendedtoaccumulatefundsforaperiodinexcessoftwo(2)years;
k. toemploysuchpersonnelastheAssociationmaythinkdesirableornecessaryforthefurtheranceofitsmainobject;
l. toaccept,undertakeandexecuteanytrustsoranyagencybusinesswhichmayseemconducivetoitsmainobject;
m. tosubscribetoanylocalorothercharities,andtograntdonationsforanypublicpurposeortoenterintoanyarrangementforco-operationorreciprocalconcessionwithanyperson,localauthority,company,bodyorassociation,forthepurposeofadvancing,directlyorindirectly,anymainobjectoforanybusinesscarriedonorintendedtobecarriedonbytheAssociation;
n. toestablishandsupport,andtoaidintheestablishmentandsupportanyotherassociationformedtopromoteitsmainobject;
o. toamalgamatewithanycompanies,institutions,societiesorassociationshavingmainobjectwhollyorinpartsimilartothoseoftheAssociation;
p. topurchaseorotherwiseacquireandundertakealloranypartoftheproperty,assets,liabilitiesandengagementsofanybodywithwhichtheAssociationisauthorisedtoamalgamate;
q. totransferalloranypartoftheproperty,assets,liabilitiesandengagementsoftheAssociationtoanybodywithwhichtheAssociationisauthorisedtoamalgamate;
r. todevise,adopt,amendandsuspendsuchrulesandregulationsasmayberequiredfortheefficientorganizationoftheactivitiesoftheAssociationanditsmembers;
s. todoallsuchotherlawfulthingsasareincidentalorconductivetothepursuittotheattainmentofitsmainobject.
4. TheincomeandpropertyoftheCompanyshallbeappliedsolelytowardsthepromotionif
itsmainobjectsassetforthinthisMemorandumofAssociation.NoportionoftheCompany’sincomeandpropertyshallbepaidortransferreddirectlyorindirectlybywayofdividend,bonusorotherwisehowsoeverbywayofprofittomembersoftheCompany.NoDirectorshallbeappointedtoanyofficeoftheCompanypaidbysalaryorfees,orreceiveanyremunerationorotherbenefitinmoneyormoney’sworthfromtheCompany.However,nothingshallpreventanypaymentingoodfaithbythecompanyof:
a. reasonableandproperremunerationtoanymember,officerorservantofthecompany(notbeingaDirector)foranyservicesrenderedtotheCompany:
b. interestataratenotexceeding5%perannumonmoneylentbyDirectorsorothermembersoftheCompanytotheCompany:
c. reasonableandproperrentforpremisesdemisedandletbyanymemberofthecompany(includinganyDirector)tothecompany:
d. reasonableandproperoutofpocketexpensesincurredbyanyDirectorinconnectionwithattendancetoanymatteraffectingtheCompany:
e. fees,remunerationorotherbenefitinmoney’sworthtoanyCompanyofwhichaDirectormaybeamemberholdingnormorethanonehundredthpartoftheissuedcapitalofsuchCompany.
5. TheAssociationisavoluntary,uniformed,non-formaleducationalmovementforyoung
people.Itisindependent,non-political,opentoallwithoutdistinctionoforigin,race,creed,gendersexualorientationorability,inaccordancewiththepurpose,principlesandmethodconceivedbytheFounder,RobertBaden-PowellandasstatedbytheWorldOrganisationoftheScoutMovement.
Page3of40
6. TheAssociationachievesitsaimthroughaofprogressiveselfeducation,knownastheScoutMethod,theprincipalelementsofwhichare:
• Voluntarymembershipofagroupwhich,guidedbyadults,isincreasinglyself-
governinginitssuccessiveagegroups.• CommitmenttoacodeoflivingasexpressedinthePromise&Law,themeaningof
whichisexpandedasthemembergrowstowardsmaturity.• Theprovisionofawiderangeofattractive,constructiveandchallengingactivities,
includingopportunitiesforadventureandexplorationbothindoorsandoutdoors.• Theprovisionofopportunitiesforleadershipandresponsibility.• Learningbydoing.• Encouragementofactivityinsmallgroups.• Anawardscheme,whichencouragesparticipationinitsfullrangeofactivitiesand
providesrecognitionofindividualandgroupachievements.• SymbolicFramework
7. TheprinciplesoftheAssociationareenshrinedintheScoutPromiseandtheScoutLawand
theyinclude:
• Adherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.
• Loyaltytoone'scommunityinharmonywiththepromotionofpeace,understandingandco-operation.
• Responsibilityforthedevelopmentofone'sself.• Participationinthedevelopmentofsocietywithrecognitionandrespectforthe
dignityofone'sfellowbeingsandfortheintegrityofthenaturalworld.• Useofamethodofprogressiveself-education,knownastheScoutMethod,
comprisingprogrammesadaptedtothevariousagegroups.
8. TheScoutPromise:OnmyhonourIpromisethatIwilldomybest,todomydutytoGod,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.
GealltanasnanGasóg:Geallaimarm’onóirgondéanfaidhmémodhícheall,modhualgasdoDhiaachomhlíonadh,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád
ORthefollowingvariationOnmyhonourIpromisethatIwilldomybesttofurthermyunderstandingandacceptanceofaSpiritualReality,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.
Geallaimarm’onóirgondéanfaidhmémodhícheall,mothuiscintagusmoghlacadhdenRéaltachtSpioradáltaachurchuncinn,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád.ORthefollowingvariation
Page4of40
OnmyhonourIpromisetodomybest,toupholdourScoutPrinciples,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.Geallaimarm’fhocalagusarm’fhírinne,gondéanfaidhmémodhícheallárbprionsabailGasógachaomhnú,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusseasamhleDlínanGasóg.
9. TheScoutLaw:
1. AScoutistobetrusted.2. AScoutisloyal.3. AScoutishelpfulandconsideratetoall.4. AScouthascourageinalldifficulties.5. AScoutmakesgooduseoftimeandiscarefulofpossessionsandpossession.6. AScouthasrespectforselfandothers.7. AScoutrespectsnatureandtheenvironment
DlínanGasóg:
1. BíonnGasógiontaofa.2. BíonnGasógdílís.3. BíonnGasógcabhrachagustuisceanachdochách.4. BíonnmisneachagGasógingachdeachracht.5. BaineannGasógleasasac(h)uidamaagustugannaired’airíagusdomhaoin.6. BíonnmeasagGasógair/uirthiféinagusardaoineeile.7. BíonnmeasagGasógarandúlraagusarantimpeallacht.
10. IfuponthewindingupordissolutionoftheCompanythereremainsafterthesatisfactionof
allitsdebtsandliabilities,anypropertywhatsoever,thesameshallnotbepaidtoordistributedamongthemembersoftheCompanybutshallbegivenortransferredtosomeothercharitableinstitutionorinstitutionshavingmainobjectssimilartothemainobject(s)oftheCompanyandwhichshallprohibitthedistributionofitsortheirincomeandpropertyamongitsortheirmemberstoanextentatleastasgreatasimposedonthecompanyunderorbyvirtueofClause4hereof,suchinstitutionorinstitutionstobedeterminedbythemembersoftheCompanyatorbeforethetimeofdissolution,andifandsofaraseffectcannotbegiventosuchprovision,thentosomecharitableobject
11. Theliabilityofmembersislimited.
12. Noamendmentsofanykindshallbemadetotheprovisionsofclauses4and10ofthe
MemorandumofAssociationandnoamendmentsshallbemadetotheMemorandumandArticlesofAssociationtosuchextentthatwouldaltertheeffectofclauses4and10oftheMemorandumofAssociation,suchthattherewouldbenon-compliancewiththerequirementsofSection24(1)(a)and(b)oftheCompaniesAct1963.
13. AnnualauditedaccountsshallbekeptandmadeavailabletotheRevenueCommissionerson
request.
14. AnyamendmentstothisMemorandumofAssociationshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneral
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MeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisMemorandumofAssociationshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.
15. NoalterationmaybemadetoClauses1,2,5,6,7,8or9inclusivewithoutthewritten
consentoftheWorldScoutCommittee.
16. EachmemberundertakestocontributetotheassetsoftheAssociationintheeventofitsbeingwoundupwhileitisamemberorwithinoneyearthereafterforthepaymentofthedebtsandliabilitiesoftheAssociationcontractedbeforeitceasestobeamember,andofthecost,chargesandexpensesofwindingupandfortheadjustmentoftherightsofthecontributoriesbetweenthemselves,suchamountasmayberequiredandnotexceeding€1.
WE,thepersonswhosenamesandaddressesaresubscribed,wishtobeformedintoacompanyinpursuanceofthisMemorandumofAssociationNAMES,ADDRESSES,ANDDECRIPTIONSOFSUSCRIBERSMartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.KiernanGildea,CivilServany,of28TempleCourt,PalatineSquare,Dublin7.PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28ILF.JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin9.OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24WitnessedBy:EamonnLynchChiefExecutiveOfficer5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04
COMPANIESACTS,1963TO2009COMPANYLIMITEDBYGUARANTEE
ANDNOTHAVINGASHARECAPITAL
ARTICLESOFASSOCIATION
OFSCOUTINGIRELANDSERVICES
(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)
Page6of40
DEFINITIONS:
1. IntheseArticles:
"Constitution"meantheMemorandumofAssociationoftheCompanyandPartAoftheArticlesofAssociationoftheCompany.
"ConstitutionandRules"meanstheMemorandumofAssociationandtheseArticlesofAssociationoftheCompanytogether.
"Member"meansanindividualwhowishestopromotethemainobjectoftheCompany-ScoutingIrelandServicesandhasbeenregisteredasamemberinaccordancewiththeRulesbutwhoisnotentitledtovoteataGeneralMeetingoftheCompanyunlesshe/sheisalsoamemberoftheNationalCouncil.
"NationalCouncil"meansthebodycomprisingthemembersoftheCompanyforthetimebeingandfurtherdefinedherein.
"Rules"meansPartBoftheseArticlesofAssociationoftheCompany.
"ScoutingIrelandServices"meanstheAssociationasdefinedintheMemorandumofAssociationortheCompany-ScoutingIrelandServices.
PARTAAMENDMENTS
2. AnyamendmentstothisConstitutionshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneralMeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisConstitutionshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.
3. NoalterationmaybemadetoArticle5withoutthewrittenconsentoftheWorldScout
Committee.
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INTERPRETATION
4. ThedetailonorclarificationofanymatterreferredtointhisConstitutionshallbecontainedintheRules.IntheeventofanyconflictbetweenthisConstitutionandtheRulesofScoutingIreland,thisConstitutionshallprevail.
THESCOUTPROMISE
5. TheNationalManagementCommitteemay,whereappropriate,allowtheuseofdifferentformsoftheScoutPromiseanddifferentformsoftheScoutLawtosuitdifferentagerangesandfaithsprovidedanysuchadaptationisinaccordancewiththepolicyoftheWorldOrganisationoftheScoutMovementandisapprovedbytheWorldScoutCommittee.
GENERAL
6. ScoutingIrelandrecognisesthesafetyandwelfareofitsmembersandleadersasaforemostpriority.
7. ScoutingIrelandshallmakethePrinciplesandProvisionsoftheUnitedNationsConvention
ontheRightsoftheChildwidelyknown,byappropriateandactivemeans,toadultsandyouthmembers.
8. ThemembersofScoutingIrelandwearauniform.
9. ThemottoofScoutingIrelandis'BiUllamh'or'BePrepared'.
10. TheemblemofScoutingIrelandshallbeusedinaccordancewiththeRules.
11. TheflagofScoutingIrelandshallbeusedinaccordancewiththeRules.
INTERNATIONAL
12. ScoutingIrelandisamemberoftheWorldOrganisationoftheScoutMovement.MEMBERSHIP&APPOINTMENTS
13. ScoutingIrelandshallhavethefollowingcategoriesofmembers:
i. Scouts;ii. Scouters;iii. HonoraryScoutersiv. Associatemembers;v. HonoraryLifemembers.
14. AnHonoraryScouterisanadultmemberwhowishestobeassociatedwiththeworkofthe
AssociationwhoisretiringfromanAppointmentorPositionandwhowillnolongerdelivertheYouthProgrammeofScoutingIrelandorholdanAppointmentorPositioninScoutingIreland.
15. AScoutisauniformedyouthmemberwhoreceivestheYouthProgrammeofScouting
Ireland.AllScoutsmakethecommitmentoftheScoutPromise.
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16. AScouterisauniformedadultmemberwhodeliverstheYouthProgrammeofScouting
IrelandorwhoholdsanAppointment.AllScoutersmakethecommitmentoftheScoutPromise.
17. AnAssociatememberisanadultwhowishestobeassociatedwiththeworkofthe
Association,forexampleasasupporter,parent,representativeofasponsoringauthority,treasurer,secretaryoradviser.AnAssociatememberdoesnotwearauniformandisnotrequiredtomakethecommitmentoftheScoutPromise.
18. AnHonoraryLifeMemberisanindividualwhomtheNationalCouncilhasrecognisedas
havinggivenexceptionalsupporttotheAssociation.AnHonoraryLifememberisnotrequiredtomakethecommitmentoftheScoutPromise.
19. RegistrationofmembershipandTerminationofmembershipshallbeinaccordancewiththe
Rules
20. TheAppointmentsandPositionsinScoutingIrelandareestablishedinaccordancewiththeConstitutionandRules.WhereapersonisappointedorelectedtoanappointmentorpositionwithinScoutingIrelandtheirtermofofficeshallbedeemedtocommenceeitheronthedateofnomination,inthecaseofanappointment,orinthecaseofanelectionitshallcommenceattheendoftheAnnualGeneralMeetingatwhichapersoniselectedtotheappointmentorpositionbytheparticularbodyandshallexpireattheendoftheAnnualGeneralmeetingoftheparticularbodyeitherinthefollowingyearorthethirdyearafterelectionasapplicabletotheparticularappointmentorpositionsubjecttotheincumbentcontinuingtoholdofficeuntilhis/hersuccessorisnominatedfororelectedtooffice.
21. AnyAppointmentsorPositionsmadearesubjecttotherightofScoutingIrelandtohave
suchAppointmentscancelled,withdrawnorsuspendedasnecessary.
22. Anymemberdissatisfiedwithadecisiontocancel,withdraworsuspendhisorherAppointmentorPositionmayappealsuchcancellation,withdrawalorsuspensioninaccordancewiththeproceduressetoutintheRules.
ORGANISATION
23. ScoutingIrelandisorganisedonthefollowingbasis:
i. ScoutGroupsii. ScoutCountiesiii. ScoutProvincesiv. National
THESCOUTGROUP
24. TheScoutGroupisthelocalandprimaryleveloforganisationinScoutingIreland.
25. TheScoutGroupisregisteredinaccordancewiththeRules.TheNationalManagementCommitteemaysuspendorcanceltheregistrationofaScoutGroupwhereaScoutGroupfailstocomplywiththeConstitutionandRulesoftheAssociation.
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26. TheScoutGroupconsistsofanynumberofProgrammeSectionsandisadministeredbytheScoutGroupCouncil,whosemembership;functionsandresponsibilitiesaresetoutintheRules.
27. ProgrammeSectionsoperateyouthprogramme(s)developedbyScoutingIrelandfor
appropriateageranges.SCOUTCOUNTY&PROVINCIALORGANISATION
28. AScoutCountycomprisesofanumberofScoutGroupsandissupportedbyaScoutCountyBoardandadministeredbytheScoutCountyManagementCommittee.TheNationalManagementCommitteedeterminesthegeographicalboundaryofeachScoutCounty.
29. TheScoutCountyManagementCommitteeshallconvenemeetings(includingtheAnnual
GeneralMeeting)oftheScoutCountyBoardtowhichtheScoutCountyManagementCommitteeshallreport.
30. AScoutProvincecomprisesofanumberofScoutCountiesandissupportedbytheProvincial
Management/SupportTeam.TheNationalManagementCommitteedeterminesthegeographicalboundariesoftheScoutProvince.
NATIONALORGANISATION–NATIONALCOUNCIL
31. TheNationalCouncilisthegoverningauthorityofScoutingIrelandandshallexerciseallpowersconferredonitbytheConstitution.
32. TheNationalCouncilmeetsatleastonceeachyearattheAnnualGeneralMeetingof
ScoutingIreland.
33. OthermeetingsoftheNationalCouncilarecalledbytheNationalSecretarywhentheNationalSecretaryreceivesarequestinwritingwhichclearlystatesthebusinesstobeconsideredbyanyoneofthefollowing:
i. TheNationalManagementCommitteeii. FiveScoutCountyBoardsiii. TenScoutCountyManagementCommitteesiv. TenScoutCountyYouthForabutsubjecttotheRulesv. Thirty-fiveScoutGroupCouncils
34. NoticeofallmeetingsoftheNationalCouncilisinaccordancewiththeRules.
35. ThequorumformeetingsoftheNationalCouncilotherthantheAnnualGeneralMeetingof
ScoutingIrelandis100members.IntheabsenceoftherequiredquorumtheChairpersondissolvesthemeeting.
36. ThemembersoftheNationalCouncilare:
(a) ChiefScout(Chairperson)(b) AllothermembersoftheNationalManagementCommittee(c) TheHonoraryVice-Presidents(d) TheProgrammeCommissioners
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(e) TheTrainingCommissioner(f) TheCountyCommissioners,CountyOfficers,tworepresentativesfromthe
ScoutCountyYouthForumfor;(i) Scouts,(ii)VentureScoutsand(iii)RoverScouts
(g) FourdelegatesnominatedbytheScoutGroupCouncilofeachregisteredScoutGroup,atleastoneofwhommustbearegistered Scout.
(h) Ninerepresentativesof;(i)theNationalYouthForumforScouts;(ii)theNationalYouthForumforVentureScoutsand(iii)theNationalYouthForumforRoverScouts.
37. EachmemberoftheNationalCouncilshallhaveonevote.
38. TheChiefScoutistheChairpersonoftheNationalCouncil.WhentheChiefScoutisnot
chairingthemeetingoftheNationalCouncilaChiefCommissionershallassumethechair.NATIONALORGANISATION–THEANNUALGENERALMEETINGOFNATIONALCOUNCIL
39. TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:
i. TheappointmentofTellersii. Toapprovetheminutesofthepreviousmeetingiii. ToadopttheAnnualReportiv. TheAuditedAccountsofScoutingIrelandtobelaidbeforetheNationalCouncilv. TheReadingoftheReportoftheIndependentAuditorsvi. TheappointmentofAuditorsvii. ToelecttheChiefScout,ChiefCommissioners,NationalSecretary,National
Treasurerasandwhennecessaryviii. ToelectsuchothermembersoftheNationalManagementCommitteenominatedin
accordancewiththeRulesasrequiredix. ToelectHonoraryVice-Presidentsx. ToreceivetheAnnualReportoftheScoutFoundationxi. ToappointmembersanddirectorstotheScoutFoundationwherenominatedbya
ScoutGroupCouncil,ScoutCountyBoardortheNationalManagementCommittee.xii. ToconsideranymattersreferredtoitbytheNationalManagementCommitteexiii. ToconsideranyotherproposalssubmittedinwritingtotheNationalSecretarynot
lessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.
xiv. ToconferthetitleofHonoraryLifeMemberonsuchindividualsnominatedbyanyScoutGroupCouncil,anyScoutCountyBoardorbytheNationalManagementCommittee.
xv. ToexerciseotherfunctionsresultingfromthisConstitutionortheRules.
40. YouthForashallbeestablishedinaccordancewiththeRules.
41. TheHonoraryVice-PresidentsareelectedbytheNationalCouncilbyasimplemajorityforatermofoneyearonthenominationoftheNationalManagementCommittee.
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NATIONALORGANISATION–THENATIONALMANAGEMNTCOMMITTEE
42. TheNationalManagementCommitteeshallexerciseallpowersoftheNationalCouncilduringtheperiodsbetweenmeetingsoftheNationalCouncilprovidedthatitshallnotbeempoweredtoamendthisConstitutionortheRulesnoractinrespectofanymattersspecificallyreservedtotheNationalCouncil.
43. ThemembersoftheNationalManagementCommitteeare;
i. TheChiefScout(Chairperson)ii. ChiefCommissioner(YouthProgramme)iii. ChiefCommissioner(AdultResources)iv. NationalSecretaryv. NationalTreasurervi. Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)vii. ProvincialCommissionersviii. InternationalCommissionerix. CommunicationsCommissionerx. SixmembersofNationalCouncilelectedinaccordancewiththeRulesxi. OthersinaccordancewiththeRules.
TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommitteeandhasarighttocontributetothedeliberationsoftheCommittee.
44. TheNationalManagementCommitteeshallhavethepowertocreatesub-committeesfor
suchpurposesandforsuchduration,asitdeemsnecessary.
45. TheNationalManagementCommitteeshallhavefourstandingcommitteesasfollows:
i. TheNationalTeamforPolicyImplementationandCo-ordinationii. TheNationalYouthProgrammeCommitteeiii. TheNationalAdultResourcesCommitteeiv. TheNationalSpiritual/ReligiousAdvisoryPanel
46. TheChiefScoutisthePresidentofScoutingIrelandandiselectedbytheNationalCouncilfor
atermofthreeyearsandiseligibleforre-electionforonefurthertermofthreeyears.
47. TheChiefCommissioner(YouthProgramme),ChiefCommissioner(AdultResources),NationalSecretaryandNationalTreasurerareelectedbytheNationalCouncilforatermofthreeyearsandareeligibleforre-electionforonefurthertermofthreeyears.
48. AScoutermaybenominatedforelectionasChiefScout,ChiefCommissioner(Youth
Programme),ChiefCommissioner(AdultResources),NationalSecretaryorNationalTreasurerbyaScoutGroupCouncil,aScoutCountyBoardorbytheNationalManagementCommittee.
49. TheAppointmentofChiefScout,ChiefCommissioner(YouthProgramme),Chief
Commissioner(AdultResources),NationalSecretaryorNationalTreasurermaybecancelled,withdrawnorsuspendedbytheNationalCounciloritmaybesuspendedbytheNationalManagementCommitteependingameetingoftheNationalCouncil.
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50. WhereavacancyoccursintheNationalTeamforPolicyImplementationandCo-ordination
theNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdsuchappointmentuntilthenextmeetingoftheNationalCouncil.
PROPERTY&FINANCE
51. MovableandimmovablepropertyofScoutingIrelandshallbevestedintheScoutFoundationinaccordancewiththeRules.
52. TheCompanyshallberegisteredinIrelandandshallbegovernedbyitsMemorandumand
ArticlesofAssociation.
53. ThemembersanddirectorsoftheCompanyshallcompriseoftheChiefScout,NationalSecretary,NationalTreasurerandfourothermembersofScoutingIrelandnominatedbyanyofthefollowingforappointmentbytheNationalCouncil:theNationalManagementCommittee,anyScoutCountyBoardoranyScoutGroupCouncil.
54. BeforeaScoutGroup,ScoutCountyorScoutProvinceisformallydissolvedinaccordance
withtheRules,theScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriatemustinformandseekinstructionsinrelationtoallpropertyofanykind,includingbankaccounts,heldorvestedinoronbehalfofaScoutGroup,ScoutCountyorScoutProvinceasapplicablefrom,inthecaseoftheScoutGroup,theCountyCommissioner,inthecaseoftheScoutCounty,theProvincialCommissionerandinthecaseoftheScoutProvince,theNationalTreasurer.TheScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriateshallthentakeallstepsasdirectedtodealwithsuchproperty.
55. TheAccountsofScoutingIrelandshallbeauditedannuallybytheAuditorsappointedfor
thatpurposebytheNationalCouncil.TheAuditedAccountsshallbepresentedtotheNationalCouncil.
THESEAL
56. ThesealofScoutingIrelandshallbeusedonlybytheAuthorityoftheNationalManagementCommitteeorofasub-committeeorStandingCommitteeoftheNationalManagementCommitteeauthorisedbyitandeveryinstrumenttowhichthesealisfixedshallbesignedbytwomembersoftheNationalManagementCommitteeoneofwhomistheNationalSecretaryoranothermemberoftheNationalTeamforPolicyImplementationandCoordination.
PROFESSIONALSTAFF
57. TheNationalManagementCommitteeshallemployaChiefExecutiveOfficerasamemberoftheprofessionalstaffofScoutingIreland.
58. TheNationalManagementCommittee:
i. shallappointsuchprofessionalstaffasitmaydeemnecessaryfromtimetotime;ii. hasthepowertodismissprofessionalstaffasnecessary;
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iii. definesthetermsandconditionsofserviceofprofessionalstaff.
ThesefunctionsmaybedelegatedtotheNationalSecretaryandtheChiefExecutiveOfficeractingjointly.
PartBGENERALUniform
59. TheuniformofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.
Mottos
60. TheNationalManagementCommitteemayauthorisetheuseofadditionalmottoesintheYouthProgrammeproducedbyScoutingIreland.
Emblem
61. TheEmblemofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.Votingontheemblemshallbeconductedbyproportionalrepresentation.
62. TheEmblemofScoutingIrelandmaybeusedasfollows:
i. OnofficialLetterheadedpaperofScoutingIrelandii. OntheuniformofScoutingIrelandiii. OnmembershipbadgesofScoutingIrelandiv. OnanypublicationofScoutingIrelandv. WiththewrittenpermissionoftheNationalSecretary
Flag
63. TheFlagofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.
64. TheFlagofScoutingIrelandmaybeusedasfollows:
i. ByanyScoutGroup,ScoutCountyorScoutProvinceatanymeeting,camporactivity
ofScoutingIreland;ii. OnotheroccasionsauthorisedbytheNationalManagementCommittee.
65. NationalFlagsofallcountriesshallberespectedandwhenusedbymembersofScouting
Irelandshouldbeaccordedduehonourandusedinaccordancewithcorrectprotocol.
66. AnyflagdesignedforusebyaScoutGroupissubjecttotheapprovaloftheScoutCountyManagementCommittee.AnyflagdesignedforusebyaScoutCountyissubjecttotheapprovaloftheScoutCountyManagementCommittee.
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TheScoutSign
67. Thethumbonthenailofthelittlefingeroftherighthand,theotherthreefingersjoinedandextendedpalmtothefrontistheScoutSign.
68. TheScoutSignisprimarilyusedbyaScoutoraScouterinuniformduringthemakingofthe
ScoutPromise.TheScoutSalute
69. TheScoutSaluteismadebyholdingthefingersoftherighthandasfortheScoutSign,bringingyourhandsmartlytoyourforehead,followedimmediatelybybringingitstraightdowntoyourside.ScoutsandScoutersgivetheScoutSaluteonthefollowingoccasions:
i. AsagreetingtootherScoutsandScouters;ii. AsagreetingtomembersofotherScoutandGuideassociations;iii. OnpublicoccasionswhenaNationalFlagisraisedorwhenaNationalAnthemis
played;iv. WhencalledtoalertbyaScouterwhosalutes.
TheScoutHandshake
70. ScoutsandScoutersusethelefthandshakeasagreetingtootherScoutsandScouters.APPOINTMENTS
71. TheNationalCouncildeterminestheagelimitforayouthmemberofScoutingIreland
72. AnindividualmakesanapplicationtobeayouthmemberofScoutingIrelandbypresentinghim/herselftoaGroupScouterorcompletingtheappropriateapplicationformandgivingsametoaGroupScouter.TheGroupScoutertakesthenecessarydetailsandiftheapplicationissuccessfuladdsthedetailstotheRegistermaintainedbytheScoutGroup.
73. TheGroupLeaderforwardsnewadditionstotheGroupRegisterofmemberstotheNationalSecretarybyaddingthenewmembersdetailstotheScoutingIrelandDatabasewithinsixweeksofadditionofthenewmembersdetailstotheGroupRegister.
74. AnindividualmakesanapplicationtobeanadultmemberofScoutingIrelandinaccordance
withtheprocedureapprovedbytheNationalManagementCommittee.
75. ThegeneralminimumagerequirementforanAppointmentinScoutingIrelandis18years.TheagerequirementfortheProgrammeScouterAppointmentmustbegreaterthanthemaximumageforyouthmembersintherelevantProgrammeSection.
76. ThetitleofHonoraryMembershipisconferredinspecialrecognitionofthepatronage,
encouragementandsupportofanindividualtoScoutingIreland.
77. AnapplicantforanAppointmentmustmakeacommitmenttoTrainingassetoutinthePoliciesofScoutingIrelandasadoptedbytheNationalManagementCommittee
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TheAppointmentsofScoutingIrelandare:
ScoutGroup: GroupScouter:ProgrammeScouters,GroupLeader,DeputyGroupLeader,GroupSpiritual/ReligiousAdvisor/Chaplain,GroupQuartermaster/Bo’sun,GroupTrainer.
ScoutCounty: CountyCommissioner,
DeputyCountyCommissionerCountySpiritual/ReligiousAdvisor/Chaplain,CountyProgrammeCo-ordinator,CountyTrainingCo-ordinator,
ScoutProvince: ProvincialCommissioner,
ProvincialTrainingCo-ordinator,ProvincialInternationalCo-ordinator.ProvincialAdultResourcesRepresentativeProvincialYouthProgrammeRepresentativeProvincialTreasurer
National: ProgrammeCommissioner,
TrainingCommissionerInternationalCommissionerCommunicationsCommissionerCampChief:NationalCampsite/ScoutCentreTeamLeaderCampsites/FacilitiesNationalSecretaryNationalTreasurerChiefCommissioner(AdultResources)ChiefCommissioner(YouthProgramme)ChiefScout
OtherPositionsinScoutingIrelandinclude:
GroupChairperson,GroupSecretary,GroupTreasurer,CountyChairperson,CountySecretary,CountyTreasurer,ProvincialSecretary.MembersoftheNationalSpiritual/ReligiousAdvisoryPanel,OfficersofaCampsiteManagementCommittee.
78. HoldersofaNationalappointmentunderArticle78maynotholdmorethanoneNational
Appointmentatanyonetime.
79. AmemberregisterseachyearbycompletingorbeingincludedinaRegistrationFormandforwardingtheformwithmembershipfeestotheNationalSecretary.
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80. NotwithstandingthespecificprovisionsintheseRulesallAppointmentsand/orPositions
withinScoutingIrelandmaybecancelled,withdrawnorsuspendedbytheNationalManagementCommitteebutexcludingfromitsmembershipforsuchdecision,theNationalSecretary(ortheChiefScoutwheretheAppointmentforconsiderationisthatoftheNationalSecretary).
80A.AMemberbyagreementmaytemporarilywithdrawfromanyAppointmentorPositiontheyholdforanagreedperiodoftime.
TerminationofMembership
81. MembershipofScoutingIrelandmaybeterminated;
i. Byexpulsionii. Byresignationiii. Bynon-paymentofmembershipfeeiv. Byfailuretoregisterasamemberannually
82. Thegroundsforcancellation,withdrawalorsuspensionofanAppointmentorPosition
include,interalia,wheretheholderoftheAppointmentorPositionfailstorendersatisfactoryservicetoScoutingIrelandorbecomesunfittohavechargeofyouthmembers.
83. AnindividualmaybeexpelledfrommembershipofScoutingIrelandonthegroundsof
misconductoractsnotinaccordancewiththeScoutPromiseorbreachofanytermsorconditionsattachingtomembershipofScoutingIreland.Expulsionshouldbebynoticeinwritingtothatmemberandservedpersonallyortothelastknownpostaladdressofthemember.ExpulsionproceedingswillbeissuedinaccordancewithScoutingIreland’sDisputesProcess.
RighttoAppeal
84. Anymemberdissatisfiedwithadecisionmadetocancel,withdraworsuspendhisorherAppointmentorPositioninScoutingIrelandorterminatehisorhermembershipofScoutingIrelandmayappealsuchcancellation,withdrawal,suspensionortermination,inwritingtotheNationalSecretaryorinthecasewheretheNationalSecretaryistheappellanttheChiefScoutwithin21daysofnotificationofsuchcancellation,withdrawal,suspensionortermination.AppealswillbeconductedandconcludedinaccordancewithScoutingIreland’sDisputesProcess.
DISPUTES&ARBITRATIONDisputes
85. Intheeventofadispute,everyeffortshallbemadetosettlethematterlocally.ScoutingIrelandsDisputesProcessshallbeusedtofacilitatearesolution.
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Arbitration
86. AfterallproceduressetoutintheseRulesforresolvingdisputesanddifferenceshavebeenexhausted,alldisputesanddifferenceswhatsoeverarisingoutoforinconnectionwiththeConstitutionandRulesofScoutingIrelandaresubjecttothearbitrationofasingleArbitratorwho,failingagreement,shallbeappointedbythePresidentorVice-PresidentforthetimebeingoftheCharteredInstituteofArbitratorsundertherulesoftheIrishBranchofthesaidInstitute.EachpartyshallbearitsowncostsandthecostsoftheArbitratorshallbebornebythepartiesequally.InrelationtoallmattersreferredtoarbitrationunderthisRuletherighttoappealisherebyexcluded.
ORGANISATION–LOCALLEVELTheScoutGroupFirstRegistrationofaScoutGroup
87. AScoutGroupshallberegisteredbeforeitcommencesScoutingandshallcomplywiththeprovisionsoftheScoutingIrelandScoutGroupCharter.
88. AnapplicationforfirstregistrationismadebyamemberonbehalfoftheproposedScout
GroupCounciltotheCountyCommissioner.
89. TheCountyCommissionermayaccepttheapplicationsubjecttothepoliciessetdownbytheNationalManagementCommitteeincludingtheundertakingoftheappropriateLeaderTraining,astheCountyCommissionerdeemsappropriate.
90. TheCountyCommissionermaymaketemporaryGroupAppointmentsasrequired.Such
temporaryGroupAppointmentsare,whenissued,validforamaximumperiodofthreemonthsandexpireoncetheholder’sapplicationforaGroupAppointmentisapproved.
91. MembersholdingtemporaryGroupAppointmentsmayformtheScoutGroupCounciland
bemembersoftheScoutGroupCouncilwhiletheyholdsuchtemporaryGroupAppointments.
FirstRegistrationofaProgrammeSection
92. EachProgrammeSectionmustberegisteredbeforeitcommencesScouting.
93. TheScoutGroupCouncilmakesanapplicationforthefirstregistrationofaProgrammeSectiontotheCountyCommissioner.
94. NoapplicationforthefirstregistrationofaProgrammeSectionwillbeacceptedunlessthe
applicationfulfilstheconditionsrequiredforapplicationandismadebyaGroupScouteronbehalfoftheScoutGroupCouncilorbyamemberofScoutingIrelandholdingatemporaryGroupAppointmentonbehalfoftheScoutGroupCouncil.
AnnualRegistrationofaScoutGroupanditsProgrammeSection(s)
95. AScoutGroupregisterseachyearbycompletingtheannualregistrationFormandforwardingsametogetherwiththeappropriateregistrationfeestotheNationalSecretary.
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WhereaGroupfailstocompletetheregistrationprocessandpaytheannualfeesinaccordancewiththeproceduressetdownbytheNationalManagementCommittee,theNationalManagementCommitteemaysuspendorcanceltheregistrationoftheScoutGrouportakeotherreasonablestepstoensurecomplianceoftheprocedures.
ClosureofaScoutGroup
96. TheScoutGroupCharterisrenewedeachyearaftertheScoutGrouphassuccessfullycompletedtheannualregistrationprocedure.WhereaScoutGroupfailstocompletetheannualregistrationprocedure,andpaytheannualfees,orfailstocomplywiththeprovisionsoftheScoutGroupCharter,theNationalManagementCommitteemaysuspendorcanceltheScoutGroup’sCharterandtheregistrationoftheScoutGrouportakesuchotherreasonablestepsasitdeemsappropriate.
ClosureofaProgrammeSection
97. TheGroupLeaderor,intheabsenceofaGroupLeader,theScoutGroupCouncilmustnotifytheCountyCommissioneroftheclosureofaProgrammeSection.
TheScoutGroupCouncil
98. TheScoutGroupCouncilisresponsiblefortheadministrationandsupportofScoutingintheScoutGroup.
98A.ThemembersoftheScoutGroupCouncilshallbe:
a) TheGroupLeader;b) TheGroupChairperson;c) TheGroupSecretary;d) TheGroupTreasurer;e) TheGroupQuartermaster/Bo’sun;andf) UptotwoothermembersofScoutingIrelandovertheageof18years.
99. TheScoutGroupCouncilshallconveneanAnnualGeneralMeetingoftheScoutGroup.
100. TheScoutGroupCouncilshallmeetatleastfourtimesayear.
101. ThefunctionsoftheScoutGroupCouncilshallbeprescribedbytheNationalManagement
Committee
101A.TheNationalManagementCommitteemayprovideforotherorganisationalstructuresfortheScoutGrouptosupporttheScoutGroupandit’sProgrammeSectionsinthedeliveryoftheYouthProgrammeandtheimplementationoftheYouth&AdultInvolvementPolicyofScoutingIreland.
TheAnnualGeneralMeetingoftheScoutGroupCouncil
102. TheAgendafortheAnnualGeneralMeetingoftheScoutGroupshallconsistofthe
following:
I. TheapprovalofthereportoftheGroupLeader.
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II. TheapprovalofthereportoftheGroupSecretary.III. TheapprovaloftheaccountspreparedbytheGroupTreasurer.IV. TheapprovalofthereportoftheGroupQuartermaster/Bo’sun.V. TheelectionoftheGroupChairperson,GroupSecretary,GroupTreasurer,Group
Spiritual/ReligiousAdvisor/ChaplainandGroupQuartermaster/Bo’sun,whennecessary.
VI. ThenominationoftheGroupLeaderandtheDeputyGroupLeader(s),whennecessary.
VII. AnyotherrecommendationstotheScoutGroupCouncil.
MeetingsoftheScoutGroupCouncil
103. TheScoutGroupCouncilwillagreeasetofStandingOrders.
104. EverymemberoftheScoutGroupCouncilshallhaveonevote.Thechairpersonholdsacastingvote.
MembershipoftheScoutGroup
105. ThoseentitledtoattendandvoteattheAnnualGeneralMeetingoftheScoutGroupshall
include:
I. TheGroupLeader;II. TheDeputyGroupLeader(s);III. UptothreeProgrammeScoutersfromtheBeaverScouts,CubScouts,Scouts,
VentureScoutsandthreememberselectedbytheRoverScouts;IV. TheGroupChairperson;V. TheGroupSecretary;VI. TheGroupTreasurer;VII. TheGroupSpiritual/ReligiousAdvisors/Chaplains;VIII. TheGroupQuartermaster/Bo’sun;IX. UptothreeotherrepresentativesoftheParents&FriendsSupportGroup,whoare
membersofScoutingIreland,subjecttotheapprovaloftheScoutGroupCouncil;X. TheGroupTrainer;XI. ArepresentativefromtheScoutSection;XII. ArepresentativefromtheVentureScoutSection;XIII. ArepresentativefromtheRoverScoutSection;
GroupScouters
106. ThefollowingindividualAppointmentsarecollectivelyknownasGroupScouters:
i. TheGroupLeader;ii. DeputyGroupLeader;iii. ProgrammeScouter.iv. GroupTrainer
TheGroupLeader
107. TheGroupLeader isaScouternominatedbytheScoutGroup, recommendedby the
County Commissioner and appointedbytheChiefCommissioner(AdultResources),on
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behalfofthe NationalManagementCommittee,foratermofthreeyears,and is eligibleforreappointmentbytheChiefCommissioner(Adult Resources),onbehalfof theNationalManagementCommittee,upon thenominationoftheScoutGroupandrecommendationof theCountyCommissionerforonefurthertermofthreeyears.Onthe expiryofthesecondthree-yearterm,theGroupLeadermaybereappointedbytheChiefCommissioner(AdultResources),onbehalfof theNationalManagementCommittee,forsubsequentone-yeartermssubjecttotheapprovaloftheScoutGroupandtheCountyCommissioner.
108. [Deleted18thApril2015]
109. TheAppointmentofGroupLeadermaybecancelled,withdrawnorsuspendedbytheChief
Commissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheGroupLeaderfailstoundertaketherelevantGroupLeaderTraining assetoutbytheNationalAdultResourcesCommittee.
110. ThedutiesandfunctionsoftheGroupLeaderinclude:
i. ToensurethattheScoutGroupCouncil,theProgrammeSectionsandtheGroup
meetsit’sresponsibilitiestoScoutinginthecommunity;ii. TomanagetheGroupresources;iii. ToensurethattheGroupmeetsitsresponsibilitiestoScoutingIrelandandcarries
outit’sfunctionsassetoutintheseRulesandinaccordancewiththeConstitution;iv. TorepresenttheScoutGroupCouncilatmeetingsoftheScoutCountyManagement
Committee;v. Toco-ordinateandsupporttheYouthProgrammeinoperationbytheProgramme
sectionstoachieveacontinuityintheyouthprogrammeofferedbytheScoutGroup;
vi. ToapprovethenominationbytheScoutGroupCouncilofProgrammeScoutersforappointmentbytheCountyCommissioner.
TheDeputyGroupLeader
111. ADeputyGroupLeaderisaScouternominatedbytheScoutGroupCouncil,recommended
bytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
112. TheDeputyGroupLeaderholdshis/herAppointmentconcurrentlywiththeGroupLeaderin
officeatthetimeofAppointment.
111A.TheAppointmentofDeputyGroupLeadermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheDeputyGroupLeaderfailstoundertaketherelevanttrainingassetoutbytheNationalAdultResourcesCommittee.
113. TheDeputyGroupLeaderassistsaGroupLeaderincarryingoutthedutiesandfunctionsofa
GroupLeaderinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutGroupCouncil.
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114. TheGroupTrainerholdshis/herAppointmentconcurrentlywiththeGroupLeaderinofficeatthetimeofAppointment
ProgrammeScouters
115. ProgrammeScoutersareScoutersnominatedbytheScoutGroupCouncil,approvedbythe
GroupLeaderandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
116. ThenameofthepartoftheYouthProgramme,whichtheScouterdelivers,willappearon
theAppointment.
117. AnychangeofAppointmentofaGroupScouterfromoneProgrammeSectiontoanotherorfromtheroleofDeputyGroupLeaderorGroupTrainerissubjecttotheapprovaloftheGroupLeader.
118. TheCountyCommissionermaycancel,withdraworsuspendtheAppointmentof
ProgrammeScouterfromaScoutereitherontherecommendationoftheGroupLeaderorotherwise.
TheGroupChairperson,GroupSecretary,GroupTreasurerandtheGroupQuartermaster/Bo’sun
119. TheScoutGroupCouncilappointstheGroupChairperson,theGroupSecretary,theGroup
Treasurer,theGroupQuartermaster/GroupBo’sun.
120. TheGroupSecretaryistheSecretaryoftheScoutGroupandinteraliahasthefollowingduties:
i. TokeeparegisterofallmembersoftheScoutGroupandensuresthattheScout
GroupanditsmembersareregisteredwithScoutingIreland.ii. TorecorddecisionsmadebytheScoutGroupCouncil.iii. ToensurethatmeetingsoftheScoutGroupCouncilareproperlysummonedin
accordancewiththeStandingOrdersoftheScoutGroupCouncil.
121. TheGroupTreasureristheTreasureroftheScoutGroupCouncilandpreparestheaccountsoftheGroup.
122. TheGroupQuartermaster/Bo’sunisresponsibleforthemaintenanceofequipment
belongingtotheScoutGroupandkeepsaRegisterofallequipment.
123. TheScoutGroupCouncilinassociationwiththeScoutCountyManagementCommitteesetsoutotherdutiesoftheGroupSecretary,theGroupTreasurerandtheGroupQuartermaster/Bo’sun.
TheGroupSpiritual/ReligiousAdvisor/Chaplain
124. TheScoutGroupCouncilshouldappointGroupSpiritual/ReligiousAdvisors/Chaplains.
125. TheGroupSpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopmentofthe
ScoutthroughtheYouthProgrammedeliveredbytheScoutGroup.
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TheParents&FriendsSupportGroup
126. TheParents&FriendsSupportGroupshallprovidesupportandassistancetotheScoutGroupandisresponsibletotheScoutGroupCouncil.
127. TheParents&FriendsSupportGroupshallholdanAnnualGeneralMeetingforallparentsof
membersandfriendsoftheScoutGroup.
128. TheGroupTreasureristheTreasureroftheParents&FriendsSupportGroup.
SponsoredGroups
129. ScoutGroupsarepermittedtohaveasponsoringauthoritywhowillassistwiththeprovisionofScoutingtothelocalcommunity.
130. TheNationalManagementCommitteeshallestablishaprotocolfortheinvolvementof
sponsoringauthoritieswithScoutGroupsofScoutingIreland.
ORGANISATION–SCOUTCOUNTYLEVEL
TheScoutCounty
131. IndeterminingtheboundariesoftheScoutCountytheNationalManagementCommitteeshalltakeintoaccounttheLocalAuthorityareaswithinIreland. WhenchangingtheboundariesofexistingScoutCounties,agreementoftheeffectedScoutGroupsmustbeobtainedbeforethechangeisapprovedbytheNationalManagementCommittee.
132. ScoutCountieswithinLocalAuthorityareasshallco-operateforanycommonpurposes
withinthatLocalAuthorityarea.MeetingsoftherelevantCountyCommissionerswillfacilitatethiscooperation.WherenecessarythesemeetingsmaybechairedbytheProvincialCommissioner.
TheScoutCountyBoard
133. TheScoutCountyBoardmeetsatleastonceayear.Wherethereisonlyonemeetinginthe
yearitistheAnnualGeneralMeetingoftheScoutCounty.
134. TheScoutCountyBoardwillagreeasetofStandingOrdersformeetingsoftheScoutCountyBoard.
135. AllmembersoftheScoutCountyBoardshallhaveonevote.
MembersoftheScoutCountyBoard
136. ThemembersoftheScoutCountyBoardareasfollows:
i. AllmembersoftheScoutCountyManagementCommittee;ii. AllGroupScouters;iii. FourrepresentativesfromeachoftheCountyYouthFora.iv. OneregisteredScoutfromeachregisteredScoutGroup.
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TheAnnualGeneralMeetingoftheScoutCountyBoard
137. TheagendafortheAnnualGeneralMeetingoftheScoutCountyBoardshallinclude,interalia,thefollowing:
i. Approvaloftheminutesofthepreviousmeetingii. ReportoftheCountyCommissioneriii. AdoptionoftheAnnualScoutCountyReportaspreparedbytheCountySecretaryiv. AdoptionoftheAccountsoftheScoutCountyaspreparedbytheCountyTreasurerv. AdoptionoftheReportsoftheCountyProgrammeCo-ordinatorandtheCounty
TrainingCo-ordinatorvi. ToreceiveareportfromeachScoutGroupintheScoutCountyvii. ThenominationoftheCountyCommissionerforappointment,whenappropriateviii. TheelectionoftheCountyChairperson,theCountySecretaryandtheCounty
Treasurer,whenappropriateix. Toconsiderforapprovalproposals,includingproposalstotheNationalCouncil,
reportsandsubmissionssubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingbyanymemberoftheScoutCountyBoard.
x. TopresenttheprogrammeofeventstosupporttheScoutGroupsoftheScoutCounty.
xi. ThenominationoftheDeputyCountyCommissionerforappointment,whenappropriateandiftheCountyBoarddecidestofillthisrole.
Allreports,proposalsorsubmissionstobesubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingtofacilitatecirculationinadvanceofthemeeting.
TheScoutCountyYouthFora
138. TheScoutCountyYouthForaprovidefortheexpressionofviewsandformulationof
recommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociation.
139. TheScoutCountyManagementCommitteeisresponsiblefortheorganisationofScout
CountyYouthForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.
140. TheScoutCountyYouthForainexercisingitsfunctionsunderArticle35oftheConstitutionmusthaveaquorumoftwentymemberspresentandvoting.
TheScoutCountyManagementCommittee
141. TheScoutCountyManagementCommitteeconsistsofthefollowing:
i. TheCountyCommissionerii. TheCountyOfficers:iii. TheCountyChairpersoniv. TheCountySecretaryv. TheCountyTreasurer
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vi. TheCountySpiritual/ReligiousAdvisor/Chaplainvii. AllGroupLeaderswithintheScoutCountyviii. TheCountyProgrammeCo-ordinatorix. TheCountyTrainingCo-ordinatorx. Notmorethanthreepersonsco-opted,iftheCommitteeseesfit,toholdofficeuntil
themeetingfollowingthenextAnnualgeneralmeetingoftheScoutCountyBoard.Suchco-opteesshallnothaveavote.
xi. TwoRepresentativesfromxii. theScoutCountyScoutYouthForumforScouts;xiii. theScoutCountyScoutYouthForumforVentureScouts;andxiv. theScoutCountyScoutYouthForumforRoverScoutsxv. TheDeputyCountyCommissioner
142. ADeputyGroupLeader(orinhis/herabsenceorwherethereisnoDeputyGroupLeader,
anotherGroupScouter)mayrepresenttheGroupLeaderintheeventthattheGroupLeadercannotattendameetingoftheScoutCountyManagementCommittee.
TheCountyCommissioner
143. TheCountyCommissionerisaScouternominatedbytheScoutCountyBoardandappointed
bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-appointmentbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeuponthenominationoftheScoutCountyBoardforonefurthertermofthreeyears.
144. TheScoutCountyBoard,subjecttotheapprovaloftheNationalManagementCommittee,
determinesthedutiesandfunctionsoftheCountyCommissioner.
145. IntheeventofaScoutGroupnotfunctioningsatisfactorilytheCountyCommissionermaydirectandsupporttheaffairsofsuchScoutGroup.
146. TheCountyCommissionermayattendmeetingsofanyScoutGroupintheScoutCounty.
147. TheappointmentoftheCountyCommissionermaybecancelled,withdrawnorsuspended
bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.
TheScoutCountyDeputyCountyCommissioner
148. TheDeputyCountyCommissionerisaScouternominatedbytheScoutCountyBoard,recommendedbytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.
149. TheDeputyCountyCommissionerholdshis/herAppointmentconcurrentlywiththeCounty
CommissionerinofficeatthetimeofAppointment.
150. TheDeputyCountyCommissionerassistsaCountyCommissionerincarryingoutthedutiesandfunctionsofaCountyCommissionerinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutCountyManagementCommittee.
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151. TheappointmentoftheDeputyCountyCommissionermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.
TheScoutCountyOfficers
152. TheScoutCountyOfficersareelectedbytheScoutCountyBoardforatermofthreeyears
andareeligibleforre-electionforonefurtherperiodofthreeyears.TheCountyChairpersonshallchairmeetingsoftheScoutCountyBoardandtheScoutCountyManagementCommittee.
153. ThefunctionsoftheCountySecretaryinclude:
i. TheconveningmeetingsoftheScoutCountyManagementCommitteeandtheScout
CountyBoardinaccordancewiththeStandingOrders;ii. RecordingtheminutesofthemeetingsoftheScoutCountyBoardandtheScout
CountyManagementCommittee;iii. DealingwithalladministrativemattersoftheScoutCounty.
154. ThefunctionsoftheCountyTreasurerinclude:
i. DealingwiththefinancialaffairsoftheScoutCounty;ii. ThepreparationofthebudgetfortheScoutCountyfortheapprovaloftheScout
CountyManagementCommitteeiii. ThepreparationoftheaccountsoftheScoutCountyfortheapprovaloftheScout
CountyBoard.iv. SupportofScoutGroupswhererequiredinthepreparationoftheirAnnual
Accounts.v. ThecollectionofAnnualAccountsfromeachScoutGroupintheScoutCounty.
155. TheScoutCountyManagementCommitteemayaddtothefunctionsoftheCountyOfficers,
asitconsidersappropriate.
156. TheScoutCountyManagementCommitteeshouldappointaCountySpiritual/ReligiousAdvisor/Chaplainforatermofthreeyearsandiseligibleforre-appointmentforonefurthertermofthreeyears.
157. TheScoutCountySpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopment
oftheScoutthroughtheYouthProgrammesdeliveredbytheScoutCounty.
TheScoutCountyProgrammeCoordinatorandtheScoutCountyProgrammeTeam.
158. TheScoutCountyProgrammeCoordinatorshallbeappointedbytheScoutCountyManagementCommitteeonthenominationoftheCountyCommissioner.TheCountyProgrammeCoordinatorshallleadaScoutCountyProgrammeTeam(consistingofanAssistantCountyProgrammeCoordinatorperProgrammeSection)toassisthim/herinsupportingtheYouthProgrammedevelopedandproducedbyScoutingIrelandandprovidingassistanceandguidanceonitsdeliverytotheScoutGroupsandtheirProgrammeSectionswithintheScoutCounty.TheCountyProgrammeTeamwillbeappointedbytheCountyProgrammeCoordinatorwiththeapprovaloftheCountyCommissioner.
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159. TheCountyProgrammeCoordinatorandtheCountyProgrammeTeamshallconvenemeetingsofProgrammeScoutersandotherswithintheScoutCountyasrequiredtofulfilltheirfunctionanddutieswithintheScoutCounty.
160. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCounty
ProgrammeCoordinator.
161. TheCountyProgrammeCoordinatorsshallholdofficeconcurrentlywiththeCountyCommissionerbywhomhe/sheisnominated.
TheScoutCountyTrainingCoordinator
162. AScoutCountyTrainingCoordinatorshallbeappointedbytheScoutCountyManagement
CommitteeonthenominationoftheCountyCommissionertoensurethemanagementanddeliveryofAdultLeaderTrainingdevelopedandproducedbyScoutingIreland.
163. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCounty
TrainingCoordinator.
164. TheCountyTrainingCoordinatorshallholdofficeconcurrentlywiththeCountyCommissionerbywhomhe/sheisnominated.
ORGANISATION-SCOUTPROVINCIALLEVEL
TheScoutProvince
165. ThereshallbeaProvincialManagement/SupportTeamwhosefunctionsshallbe:
i. Tomobiliseandco-ordinatethecombinedresourcesoftheScoutCountieswithin
theScoutProvinceforthegreaterbenefitofscoutingatlocallevel,ii. Toensuretheimplementationofthepoliciesandprogrammesdevelopedat
NationallevelwithintheScoutProvincethroughtheScoutCounties,iii. ToprovideinputtothedevelopmentofpoliciesandprogrammesatNationallevel,iv. Leaderrecruitmentandtraining,v. Membershipretentionandexpansion,vi. Tofacilitatebywayofprovisioninsofaraspossiblespecialisttypeservicesdirectto
LocalScoutingspearheadedbyfull-timeprofessionalstaff.Suchservicesmayinclude,butshallnotbelimitedto,LeaderTraining.
vii. AnyotherdutiesandfunctionssetoutbytheNationalManagementCommittee.
TheProvincialManagement/SupportTeam
166. TheProvincialManagement/SupportTeamconsistsofthefollowing:
i. TheProvincialCommissionerii. TheProvincialSecretary,asappointedbytheProvincialManagement/SupportTeamiii. TheProvincialTreasurer,asappointedbyTheProvincialManagement/Support
Teamiv. AllCountyCommissionerswithintheScoutProvincev. TheYouthProgrammeCommitteerepresentativevi. TheAdultResourcesCommitteerepresentative
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vii. TheProvincialTrainingCoordinatorviii. TheProvincialInternationalCoordinatorix. TheChairpersonoftheProvincialYouthForumforScouts,theProvincialYouth
ForumforVentureScoutsandtheProvincialYouthForumforRoverScouts.x. OthersasmaybeappointedbytheTeamxi. TheDeputyCountyCommissionermayattendintheabsenceoftheCounty
Commissionerifdelegatedtodoso.
OnememberoftheProfessionalStaffandothersasrequestedshouldattendmeetingsoftheProvincialManagement/SupportTeamandhasarighttocontributetothedeliberationsoftheTeam.
167. TheProvincialTrainingCoordinatorshallbeappointedbytheProvincialManagement
SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeNationalTrainingCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTrainingCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
168. TheProvincialInternationalCoordinatorshallbeappointedbytheProvincialManagement
SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeInternationalCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialInternationalCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
169. TheProvincialAdultResourcesrepresentativeshallbeappointedbytheProvincial
ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerAdultResources.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialAdultResourcesrepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
170. TheProvincialYouthProgrammerepresentativeshallbeappointedbytheProvincial
ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerYouthProgramme.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialYouthProgrammerepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
171. TheProvincialTreasurershallbeappointedbytheProvincialManagementSupportTeamon
thenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTreasurershallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
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172. TheProvincialSecretaryshallbeappointedbytheProvincialManagementSupportTeamonthenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialSecretaryshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.
173. TheCountyCommissionermayberepresentedbyaCountyOfficerintheeventthatthe
CountyCommissionerisunabletoattendameetingoftheProvincialManagement/SupportTeam.
174. TheProvincialManagement/SupportTeamshallmeetatleastfourtimesperannum.
175. TheProvincialManagement/SupportTeamisresponsiblefortheorganisationofScout
ProvinceYouthForainaccordancewiththeYouth&AdultInvolvementPolicy.
176. TheProvincialYouthForaprovidefortheexpressionofviewsandformulationofrecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.
TheProvincialCommissioner
177. TheProvincialCommissionerisaScouternominatedbyaScoutGroupCounciloraScout
CountyBoardfromwithintheScoutProvinceandelectedbythemembersofNationalCouncilfromthatScoutProvinceforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.WhereaProvincialCommissionervacatesofficetheProvincialManagement/SupportTeamwillappointaProvincialCommissioneruntilsuchtimeasaProvincialCommissionercanbeelectedinaccordancewiththisRule.
178. TheProvincialCommissionershallco-ordinatetheworkofthemembersoftheProvincial
ManagementSupportTeamand,wherenecessary,theworkoftheOfficersoftheScoutCountyManagementCommittee/swithintheProvince.
179. TheAppointmentofProvincialCommissionermaybecancelled,withdrawnorsuspendedby
theNationalManagementCommitteeontherecommendationoftheProvincialManagement/SupportTeamorotherwise.
180. ThefunctionsoftheProvincialTreasurerinclude:
i. DealingwiththefinancialaffairsoftheScoutProvince;ii. ThepreparationofthebudgetfortheScoutProvincefortheapprovalofthe
ProvincialManagement/SupportTeam;iii. ThepreparationoftheaccountsoftheScoutProvincefortheapprovalofthe
ProvincialManagement/SupportTeam.
ORGANISATION-NATIONALLEVEL
NationalCouncil
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181. AllmembersoftheNationalCouncilshallbenotifiedofthetime,dateandvenueoftheAnnualGeneralMeetingoftheNationalCouncilatleasteightweeksinadvanceofthedateofthemeetingandatleastfourweeks inadvanceofthedateofthemeetingforanyothermeetingoftheNationalCouncil.NotificationshallbeconsideredtobeeffectiveonaScoutGroup,ScoutCountyorScoutProvinceandYouthForumdelegateifitissentbyordinarypre-paidpostorbyelectronicmailtoeachGroupLeader,CountyCommissioner,ProvincialCommissionerandChairpersonsoftheYouthForumaswellasdirectlytopersonswhoaremembersoftheNationalCouncilbyvirtueoftheappointmentorpositiontheyhold.
182. TheNationalYouthForashallbeheldpriortothedeadlineforthesubmissionofmotionsfor
NationalCouncil.
183. ThenoticeoftheAnnualGeneralMeetingoftheNationalCouncilshallbeaccompaniedbythefollowing:
i. Thedraftminutesofthepreviousmeeting;ii. TheAnnualReporttobeadopted;iii. InvitationforproposalstotheNationalCouncil;iv. NominationformsforcompletionforthefollowingAppointmentswhennecessary:v. ChiefScoutvi. ChiefCommissioner(YouthProgramme)vii. ChiefCommissioner(AdultResources)viii. NationalSecretaryix. NationalTreasurerx. CommunicationsCommissionerxi. InternationalCommissionerxii. ProvincialCommissionerxiii. Nominationformsforcompletionfortheelectionofsixothermemberstothe
NationalManagementCommittee;xiv. NominationformsforcompletionformembersanddirectorsoftheScout
Foundationandotherrelevantentities;xv. NominationformsforcompletiontoconferthetitleofHonorarymembership.
184. AllcompletednominationformsmustbesubmittedtotheNationalSecretaryatleastsix
weekspriortothedateofthemeetingoftheNationalCouncil.
185. AsecondnoticeoftheAnnualGeneralMeetingoftheNationalCouncil shallbeforwardedbytheNationalSecretarytothosemembersofScoutingIrelandnotifiedwiththefirstnoticenotlessthanfourweekspriortothedateofthemeeting.Thissecondnoticeshallbeaccompaniedbythefollowing:
i. TheAgenda;ii. AllnominationsvalidlyreceivedbytheNationalSecretary;iii. AnymattersreferredtotheNationalCouncilbytheNationalManagement
Committee;iv. AnyproposalsreceivedbytheNationalSecretarybyoronbehalfofanyScoutGroup
Council,ScoutCountyBoardorNationalYouthForum.v. TheAuditAccountsofScoutingIreland.vi. TheAnnualReportoftheScoutFoundationandotherrelevantentities;vii. TheproposedNationalCouncilMeetingStandingOrders.
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186. ThenoticeforanyothermeetingoftheNationalCouncilshallbeissuedbytheNationalSecretaryandaccompaniedbythefollowing:
i. TheAgenda;ii. Thedraftminutesofthepreviousmeeting;iii. Theproposalsormotionssubmittedonthebusinesstobeconductediv. TheproposedNationalCouncilMeetingStandingOrders.
VotingProcedures
187. AllmembersoftheNationalCouncilareentitledtoonevote.
188. Allvoting,apartfromvotinginanelectionforanyAppointmentbytheNationalCouncil,
shallbebyopenshowofvotingcardsorbyusinganelectronicvotingsystem.Ifthevoteistakenbyopenshowofvotingcardsthevotemaybetakenbysecretballotwhereaproposalforsuchisacceptedbyonethirdofthosememberspresentandvoting.
189. Allelections,savewherethereisonecandidateforaposition,shallbebyproportional
representationbysingletransferablevote.Wherethereisonlyonecandidateseekingelection,thecandidateshallonlybedeemedelectediftheyreceivefiftypercentplusonevoteofthevotescast.Thevotescastshallincludeanyspoiledvotescast
190. IntheeventofanequalityofvotestheChairpersonshallhaveacastingvotewhetherornot
theChairpersonexercisedanoriginalvote.
191. MotionsshallbepassedbyasimplemajoritysavewhereotherwiseprovidedintheConstitutionandbytheseRules.
TheNationalManagementCommittee
192. TheNationalManagementCommitteeshallmeetatleastfivetimesayear.
193. NotwithstandingthegeneralityofthefunctionoftheNationalManagementCommitteeset
outintheConstitutionthefunctionoftheNationalManagementCommitteeshallinclude:
i. TheprovisionofastrategyfortheimplementationoftheAimandPrinciplesofScoutingIreland;
ii. TherepresentationofScoutingIrelandbothnationallyandinternationally;iii. TheprovisionofsupporttoallmembersofScoutingIrelandthroughtheproduction
anddevelopmentofyouthprogrammesandmaterialtosupportthemanagementofadultresources;
iv. TheapprovalofthebudgetasproposedbytheNationalTreasurer;v. TheestablishmentofoperationalproceduresandguidelinesforScoutingIreland;vi. ThemakingofproposalsinrelationtoadditionsorchangestotheConstitution
and/orRulesforconsiderationbytheNationalCouncil.
194. TheStandingOrdersoftheNationalManagementCommitteeshallbeagreedbytheCommittee.
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195. ThequorumformeetingsoftheNationalManagementCommitteeshallbesixmembersincludingatleasttwomembersoftheNationalTeamforPolicyImplementationandCo-ordination.
196. Anysub-committeecreatedbytheNationalManagementCommitteeshallceasetoexist
unlessitisre-appointedatthefirstmeetingoftheNationalManagementCommitteeaftertheAnnualGeneralMeetingoftheNationalCouncil.
NationalTeamforPolicyImplementationandCo-ordination
197. TheChiefScoutistheChairpersonoftheNationalTeamforPolicyImplementationandCo-
ordinationandco-ordinatestheworkofitsmembers.ThefunctionsanddutiesoftheNationalTeamforPolicyImplementationandCo-ordinationshallinclude:
i. EnsuringthefullimplementationofdecisionsanddirectivesoftheNational
ManagementCommittee;ii. Co-ordinatingtheworkoftheStandingCommitteesandSubCommittees.
198. ThemembersoftheNationalTeamforPolicyImplementationandCoordinationareas
follows:
i. ChiefScout;ii. NationalSecretaryiii. NationalTreasureriv. ChiefCommissioner(YouthProgramme)v. ChiefCommissioner(AdultResources)vi. Chairperson,NationalSpiritualReligiousAdvisoryPanel
199. TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommittee
andhasarighttocontributetothedeliberationsoftheCommittee.
200. TheChiefScoutistheChairpersonoftheNationalManagementCommitteeandco-ordinatestheworkofitsmembers.TheChiefScouttakesonsuchotherfunctionsanddutiesasdirectedbytheNationalManagementCommittee.AChiefCommissionermaydeputisefortheChiefScoutasrequired.
201. TheChiefCommissioner(YouthProgramme)shallchairandcoordinatetheworkofthe
NationalYouthProgrammeCommittee.
202. TheChiefCommissioner(AdultResources)shallchairandco-ordinatetheworkoftheNationalAdultResourcesCommittee.
203. TheNationalSpiritual/ReligiousAdvisor/ChaplainprovidesguidanceonSpiritual/Religious
matterstoalloftheStandingCommitteesandProgrammeTeams.
204. TheNationalSecretaryistheSecretaryofScoutingIreland,theNationalCouncilandtheNationalManagementCommitteeandisresponsiblefortheadministrativefunctionsofscoutingIrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotime,andmayformateam(s)toassistwiththedischargeofhis/herduties.
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205. TheNationalTreasurerisresponsibleforthefinancialandtreasuryfunctionsofScoutingIrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotimeandmayformteamstoassistwiththedischargeofhis/herduties.
NationalYouthProgrammeCommittee
206. ThefunctionsoftheNationalYouthProgrammeCommitteeshallinclude:
i. Theco-ordinationofYouthProgrammeinScoutingIrelandonbehalfoftheNational
ManagementCommittee;ii. Theco-ordinationandmonitoringoftheProgrammeTeams;iii. TheappraisalandfurtherdevelopmentoftheYouthProgramme.iv. ThedevelopmentoftheYouthProgrammefordeliverybyProgrammeSectionsat
locallevel;v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.
207. ThemembersoftheNationalYouthProgrammeCommitteeareasfollows:
i. TheChiefCommissioner(YouthProgramme)ii. ProgrammeCommissionersiii. Threerepresentativesofiv. TheNationalYouthForumforScouts;v. TheNationalYouthForumforVentureScoutsandvi. TheNationalYouthForumforRoverScouts.vii. TheProvincialYouthProgrammerepresentativesviii. TheInternationalTeamrepresentativeix. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheChiefCommissioner(YouthProgramme)
NationalAdultResourcesCommittee
208. ThefunctionsoftheNationalAdultResourcesCommitteeshallinclude:
i. Theco-ordinationofAdultResourcesinScoutingIrelandonbehalfoftheNationalManagementCommittee;
ii. Theco-ordinationandmonitoringoftheTrainingTeam;iii. TheappraisalandfurtherdevelopmentofAdultResources;iv. TheprovisionofresourcesforthedevelopmentofAdultsinScouting:v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.
209. ThemembersoftheNationalAdultResourcesCommitteeareasfollows:
i. TheChiefCommissioner(AdultResources)ii. TheTrainingCommissioner;iii. ProvincialAdultResourcesRepresentatives;iv. TheInternationalTeamrepresentative.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheChiefCommissionerAdultResources.
NationalSpiritual/ReligiousAdvisoryPanel
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210. TheNationalSpiritual/ReligiousAdvisoryPanelprovidesguidanceonmattersofspirituality/religionincludingadherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.ThePanelprovidesresourcesto:
i. TheNationalYouthProgrammeCommitteeandtheProgrammeTeamsinthe
developmentofthespiritualaspectsoftheyouthprogrammesproducedbyScoutingIreland.
ii. TheNationalAdultResourcesCommitteeandtheTrainingTeaminthedevelopmentanddeliveryofspiritualaspectsoftheyouthprogrammethroughadultleadertraining.
211. MembershipofthePanelwillbeopentoarepresentativeofeachsuchFaith/Spiritual
interestwhowishestohaverepresentationonthePanelsubjecttotheapprovaloftheNationalManagementCommittee.Membershipisrenewedonanannualbasis.
212. ThePanelwillelectaChairperson(theNationalSpiritual/ReligiousAdvisor/Chaplain)from
withinitsmembership.ThetermofofficefortheChairpersonisoneyearandcanberenewedfortwofurtherterms.
213. ThefunctionsofthisindividualaretorepresenttheNationalSpiritual/ReligiousAdvisory
PanelatmeetingsoftheNationalManagementCommitteeandtoprovideguidanceonSpiritualandReligiousmatterstoallStandingCommittees.
TheProgrammeTeams
214. ProgrammeTeamsforthedevelopmentofyouthprogrammesofScoutingIrelandshallbe
establishedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteeandtheProgrammeCommissioner.
215. ThefunctionsoftheProgrammeTeamshallinclude:
i. Thecontinuousdevelopment,monitoringandevaluationoftheYouthProgramme
withtheapprovaloftheNationalYouthProgrammeCommittee;ii. ToassistandsupporttheScoutProvincesinthedeliveryoftheYouthProgramme;iii. TosetouttheelementsoftheprogrammetotheTrainingTeamforthe
developmentofanadulttrainingcoursetoaidthedeliveryoftheprogramme;iv. AnyotherfunctionsassetfromtimetotimebytheNationalYouthProgramme
Committeeand/ortheNationalAdultResourcesCommittee.
TheProgrammeCommissioner
216. AProgrammeCommissionerisprimarilyresponsibleforthecoordinationoftheworkoftheProgrammeTeamandanyotherdutiesorfunctionsasdirectedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteefromtimetotime.
217. AProgrammeCommissionershallbeappointedbytheNationalManagementCommittee
andshallholdofficeconcurrentlywiththeChiefCommissioner(YouthProgramme).He/shemaybenominatedforthepositionby:
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i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommitteeiv. TheAppointmentofaProgrammeCommissionermaybecancelled,withdrawnor
suspendedbytheNationalManagementCommittee.
TheTrainingTeam
218. ATrainingTeamforthedevelopmentofAdultLeaderTraininginScoutingIrelandshallbeestablishedbytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.
i. TheTrainingTeamincludesthefollowingmembers:ii. TheTrainingCommissioner;iii. ArepresentativefromeachUptothreerepresentativesfromtheNationalYouth
ProgrammeCommitteeiv. ProvincialTrainingCo-ordinatorasappointedbytheProvincialCommissioner.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheNationalTrainingCommissioner.
219. ThefunctionsoftheTrainingTeamshallinclude:
i. ThedevelopmentofAdultLeaderTrainingforthepurposesofsupportingthedeliveryofyouthprogrammeaccordingtotheelementssetoutbytheappropriateProgrammeTeamasdirectedbytheNationalAdultResourcesCommittee;
ii. ThedevelopmentofsuchAdultLeaderTrainingforpurposesasdirectedbytheNationalAdultResourcesCommittee;
iii. ToassistandsupporttheScoutProvincesinthedeliveryoftheAdultLeaderTraining;
iv. ThemonitoringandevaluationoftheAdultLeaderTraining;v. AnyotherfunctionsassetoutfromtimetotimebytheNationalManagement
CommitteethroughtheNationalAdultResourcesCommittee.
TheTrainingCommissioner
220. ThereshallbeaTrainingCommissionerwhoshallberesponsibleforthedevelopmentandimplementationofadultleadertrainingformembersofScoutingIrelandforthepurposeofprovidingtherequiredsupporttodelivertheyouthprogrammesdevelopedbyScoutingIreland.
221. TheTrainingCommissionerisprimarilyresponsibleforthecoordinationoftheworkofthe
TrainingTeamandotherdutiesandfunctionsasdirectedfromtimetotimebytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.
222. TheTrainingCommissionerisappointedbytheNationalManagementCommitteeandshall
holdofficeconcurrentlywiththeChiefCommissioner(AdultResources).He/shemaybenominatedforthepositionby:
i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommittee
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iv. TheAppointmentofTrainingCommissionermaybecancelled,withdrawnorsuspendedbytheNationalManagementCommittee.
TheInternationalTeam
223. TheNationalManagementCommitteeshallestablishanInternationalTeamtopromoteand
developtheInternationaldimensionofScoutingIreland.
224. TheInternationalTeamincludesthefollowingmembers:
i. TheInternationalCommissioner;ii. ProvincialInternationalCoordinatorsasappointedbytheInternational
Commissioner;iii. TherepresentativestotheNationalYouthProgrammeCommitteeandtheNational
AdultResourcesCommittee;iv. TworepresentativesoftheNationalYouthForum.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas
recommendedbytheInternationalCommissioner.
225. ThefunctionsoftheInternationalTeamshallinclude:
i. ResponsibilityfortheinternationalrelationsofScoutingIreland;ii. ThepromotionoftheinternationaldimensionofScoutingIreland.
TheInternationalCommissioner
226. ThereshallbeanInternationalCommissionertopromoteanddeveloptheInternational
dimensionofScoutingIreland.
227. TheInternationalCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoardortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforreelectionforafurthertermofthreeyears.
228. TheAppointmentofInternationalCommissionermaybecancelled,withdrawnorsuspended
bytheNationalManagementCommittee.
227A.WheretheInternationalCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.
TheCommunicationsCommissioner
229. ThereshallbeaCommunicationsCommissionerwhosedutiesandfunctionsshallinclude:
i. Themanagementandco-ordination,onbehalfoftheNationalManagement
Committee,oftheexternalandpublicrelationsofScoutingIrelandthroughallformsofmedia;
ii. ThedevelopmentandmaintenanceofacommunicationsprogrammeandstrategysuitablefortheneedsofScoutingIreland.
Page36of40
iii. ConsultationwiththerelevantgroupsofNationalYouthRepresentativespriortotheimplementationofinitiativesregardingtheportrayalofScoutinginthemedia.
iv. TheCommunicationsCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoardortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.
230. TheAppointmentofCommunicationsCommissionermaybecancelled,withdrawnor
suspendedbytheNationalManagementCommittee.
229A.WheretheCommunicationsCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.
NationalManagementCommittee-OtherMembers
231. SixmembersoftheNationalCouncilwillbeelectedbytheNationalCouncilonthe
nominationofaScoutGroupCounciloraScoutCountyBoardtoserveasmembersoftheNationalManagementCommitteefoeonetermofthreeyearsandareagaineligibleforelectionafteraperiodofthreeyears'absencefromtheNationalManagementCommittee.Threeofthesesixmembersshallbeundertwenty-sixyearsofageonthedayoftheirelection.
232. MembersoftheNationalManagementCommittee,electedunderRule225,maynothold
concurrentlyaNationalAppointmentasoutlinedunderRule78-National.
TheNationalYouthFora
233. TheNationalYouthForaprovidefortheexpressionofviewsandformulationoftherecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandmakerecommendationonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.
234. TheNationalManagementCommitteeisresponsiblefortheorganisationofNationalYouth
ForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.
235. TheNationalYouthForashallelectCommitteesinaccordancewiththeirStandingOrderstoactontheirbehalfbetweeneachsittingoftheFora.
PROPERTY&FINANCE
236. Groupsareexpectedtobeself-supporting.
237. AllmoniesreceivedbyanymemberonbehalfofScoutingIrelandshallbelodgedtoan
accountheldbyarecognisedfinancialinstitutionbearingthenameoftherelevantCouncilorCommitteeandthewords'ScoutingIreland'.EveryaccountoperatedonbehalfofScoutingIrelandshallhaveatleasttwosignatorieswhoshouldbemandatedbytherelevantCouncilorCommittee.
Page37of40
238. ItisthepolicyofScoutingIrelandthateachScoutGroupshallhaveatleastoneaccountheldbyarecognisedfinancialinstitution.NootheraccountsforthepurposesoftheadministrationoftheScoutGroupshallbeopenedwithouttheconsentoftheScoutGroupCouncil.TheGroupTreasurershallasignatoryonallsuchaccounts.
239. AllCouncilsandCommitteesshallprepareaccountsannually.
240. TheNationalTreasurershallprepareaccountsannuallyforScoutingIreland.Theaccounts
shallbeauditedbyAuditorsappointedbytheNationalCouncilandmadeavailabletotheRevenueCommissionersonrequest.
241. Noaddition,alterationoramendmentshallbemadetotheseRulesfoethetimebeingin
forceunlessthesameshallhavebeenpreviouslyapprovedinwritingbytheRevenueCommissioners.
242. Clauses4and10oftheMemorandumofAssociationrelatingtotheIncomeandProperty,
andWindingupofthecompanyshallhaveeffectasiftheprovisionsthereofwererepeatedintheseArticles.
243. EveryScoutGroupCouncil,throughitsGroupTreasurer,mustsubmititsannualaccountsto
theCountyTreasurer.
244. EveryScoutCountyManagementCommitteeshallcomplywiththeproceduresadoptedbytheNationalManagementCommitteeinrelationtoAnnualReports,AnnualBudgeting,OperationalPlans,andFinancialControlsfortheScoutCounty.
245. EveryScoutProvince,throughitsProvincialTreasurer,mustsubmititsannualaccountsto
theNationalTreasurer.
TRANSITIONALPROVISIONSINTERIMNATIONALMANAGEMENTCOMMITEE
246. AnInterimNationalManagementCommitteeofScoutingIrelandwillberesponsibleformanagingthetransitionfromScoutingIreland(CSI)andScoutingIrelandS.A.I.toScoutingIrelandandwillactinaccordancewiththeProposedConstitutionandRulesofScoutingIrelanduponitsappointmentuntilsuchtimeaselectionsareheldbytheNationalCouncilofScoutingIrelandforappointmentstotheNationalManagementCommittee.
247. TheNationalExecutiveBoardofScoutingIreland(CSI)andtheManagementCommitteeof
ScoutingIrelandS.A.I.shallappointthemembersoftheInterimNationalManagementCommitteenolaterthan1stJuly2003.
248. ThemembersoftheInterimNationalManagementCommitteeshallbemembersofthe
NationalCouncilofScoutingIreland.
NAMESADDRESSESANDDESCRIPTIONSOFTHESUBSCRIBERS
1. MartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.2. MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.3. NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.4. BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.
Page38of40
5. KiernanGildea,CivilServant,of28TempleCourt,PalatineSquare,Dublin7.6. PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.7. ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.8. NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28
ILF.9. JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.10. JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.11. MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.12. DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.13. PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.14. AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin
9.15. OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.16. JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.17. AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.18. PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.19. GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24.
WitnessedBy:EamonnLynchChiefExecutiveOfficer5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04
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DetailsofAmendmentsNationalCouncilAGM2017
ArticlesAmended ArticlesAdded ArticlesDeletedMemorandum2 Article98A Article83 Article101A Article84 Article85 Article87 Article96 Article99 Article100 Article101 Article102 Article105 Article107 Article244
NationalCouncilAGM2016
ArticlesAmended ArticlesAddedArticle181 Article185 Article186
NationalCouncilEGM2015
ArticlesAmended ArticlesAddedMemorandum8
NationalCouncilAGM2015
ArticlesAmended ArticlesAddedArticle36(g) Article107 Article108 Article109 Article111 Article111A Article136(iv) Article148 Article177
NationalCouncilAGM2014
ArticlesAmended ArticlesAddedArticle107
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Article109 NationalCouncilAGM2013
ArticlesAmended ArticlesAddedArticle80A Article111AArticle110 Article150Article114 Article142 Article146 Article147 Article148 Article149 Article187
NationalCouncilAGM2012
ArticlesAmended ArticlesAddedArticle25 Article80(A)Article36 Article227(AArticle73 Article229(A)Article82 Article84 Article85 Article130 Article176 Article196(ii) Article217(ii)
National Council Ticket Instructions Delegate - Group
1. Step 1: The Group leader/County Commissioner will receive an email invitation from ([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.
2. Step 2: The email will have a link that brings you to the Eventbrite Ticket Page for National Council. If you cannot click on the link in the email please make sure you click the button to display images and links and then try click again.
3. Step 3: When you click the link, the National Council page will open up
on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.
4. Step 4: You will have the option to choose up to 4 tickets. Choose how
many tickets you need for your Group’s Delegates. Please note at least one delegate must be a registered youth member.
5. Step 5: Fill in the details for the delegates who will be getting the
tickets to National Council. Please wait until you have the correct names against all tickets before finalising your order.
6. Step 6: Each Delegate will receive a confirmation email with their ticket
attached as a PDF. Please ensure the email address you enter for each delegate is correct. Delegates will also have the option to store their ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council. Please note the Group Leader will also receive a copy of the group delegate’s tickets by email.
7. Step 7: The ticket must be presented at check in on the morning of
National Council. Your ticket will be scanned at check in and depending on what ticket you have; you will then receive the relevant National Council paperwork i.e. voting card and ballot paper(s).
National Council Ticket Instructions Delegate - County Commissioner and County Youth Representative
1. Step 1: The County Commissioner will receive an email invitation from
([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.
2. Step 2: The email will have a link that brings you to the Eventbrite Ticket Page for National Council. If you cannot click on the link in the email please make sure you click the button to display images and links and then try click again.
3. Step 3: When you click the link, the National Council page will open up
on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.
4. Step 4: Choose how many tickets you need for your Delegates ie
County Commissioner/County Youth Representatives.
5. Step 5: Fill in the details for the delegates who will be getting the tickets to National Council. Please wait until you have the correct names against all tickets before finalising your order
6. Step 6: Each Delegate will receive a confirmation email with their ticket
attached as a PDF. Please ensure the email address you enter for each delegate is correct. Delegates will also have the option to store their ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council. Please note the County Commissioner will also receive a copy of the County Youth Representative’s tickets by email.
7. Step 7: The ticket must be presented at check in on the morning of
National Council. Your ticket will be scanned at check in and depending on what ticket you have; you will then receive the relevant National Council paperwork i.e. voting card and ballot paper(s).
National Council Ticket Instructions Delegate - Single ie, County Appointment (County Treasurer, County Chairperson, County Secretary, National Appointment, Programme Commissioner,
National Management Committee
1. Step 1: You will receive an email invitation from ([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.
2. Step 2: The email will have a link that brings you to the Eventbrite Ticket Page for National Council. If you cannot click on the link in the email please make sure you click the button to display images and links and then try click again.
3. Step 3: When you click the link, the National Council page will open up on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.
4. Step 4: Select your ticket.
5. Step 5: Fill in your details.
6. Step 6: You will receive a confirmation email with your ticket attached
as a PDF. You will also have the option to store your ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council.
7. Step 7: The ticket must be presented at check in on the morning of
National Council. Your ticket will be scanned at check in and depending on what ticket you have; you will then receive the relevant National Council paperwork i.e. voting card and ballot paper(s).
Frequently Asked Questions
1. What do I do if I have not received the email inviting me to register for National Council Tickets? Please check your spam or junk folder if you cannot locate the email invitation from Eventbrite. If you have not received the email then please send an email [email protected]
2. Do I need to bring my ticket on the morning of National Council? Yes you will need either; your printed ticket or your e-ticket on your smart-phone. You will not be allowed to enter National Council without your ticket.
3. Am I able to change the name on the ticket to another member of my group? Yes up until 24 hours before the event start time; you will be able to change the name on the ticket. To do this, please send an email to [email protected]. However, we strongly advise you to wait until you have the correct names against all tickets before you order them. Please note Appointed County/National tickets are non-transferrable.
4. Where do I check in? You need to check in at the relevant desk as indicated by your ticket. There will be signs at the check in area to guide you to the correct desk.
5. What do I do if I have not received my tickets? If you have not received your tickets, please send an email to [email protected]
6. What is the cut-off date for registering for my ticket to National Council? You must register before Sunday the 08/04/2018 at 20:00. At 20:00 on the 08/04/2018 Registration for National Council Tickets will be closed.
Scouting Ireland uniform proposals 12th March 2018
Introduction
At our National Council in 2016 the following motion was
passed:
Motion GP-21
“That this National Council instructs the National Management
Committee to implement the promised uniform review and to
present a report on its findings to next year’s National Council.”
In January 2017 the National Management Committee set up a
Uniform Review Committee headed by the Communications
Commissioner. The terms of reference were agreed and the
committee set about their work having launched the review at
National Council 2017.
Over the following months the team - through numerous
meetings, roadshows, questionnaires, national events and
conferences - interacted with over 8,000 members, parents and
interested parties. We challenged viewpoints, answered
questions, proposed solutions, and most importantly, listened.
Scouting Ireland has a proud tradition of wearing uniform. The
vast majority of respondents want us to have a uniform that
shows that we are scouts and that they would be proud to
wear.
From all our interaction the big issues with the current uniform
related primarily to fit and comfort.
Having listened to and compiled the results of all our
interactions the team are proposing changes that we believe
achieve the main objectives of being fit for purpose:
Improved fit
Value for money
Low maintenance
Practical (for activities and for ceremonies)
Non-wrinkle & colour fast fabrics
Increase wearing of uniform
Appealing external image of Scouting
Most importantly we want to portray Scouting as an active youth
movement. We asked ourselves what a measure of success in
this project might be. If more of our members wear the uniform,
and wear it more often with pride, then that is surely the
measure.
Adventures Begin Here!
Kieran Cody
Communications Commissioner
On behalf of the Uniform Review Committee
Fit for purpose
1. Improved fit and cut
2. Quality of fabrics – low maintenance
3. Suitable for activities and ceremonies
4. Reflect an active youth movement
5. A better uniform that will be worn more often
Scouting Ireland uniform proposals 12th March 2018
Our current uniform
Scouting Ireland uniform proposals 12th March 2018
Approved by National Council in October 2004
New Uniform Proposals
The following pages describe the proposed new uniform for all sections and for Scouters.
We referenced scout uniforms from other National Scout Organisations and also a wide range of garment and fabric
samples. A set of bronze samples were made up in December & January, working with three different garment
manufacturers, which have informed this presentation.
A set of silver samples are currently being prepared and will be displayed at National Council. These will simulate
final details and fabrics in so far as possible but will not perfectly match production.
May to October 2017 – Surveys, research & consultations and a detailed review of apparel & scout uniform
September to December 2017 – Develop proposals, compile feedback, draw up specifications for Bronze samples.
January to February 2018 – Review full suite of Bronze samples and update all specifications for Silver samples.
March to April 2018 – Present proposals to the membership.
Proposed uniform
Scouting Ireland uniform proposals 12th March 2018
Navy base colour, WOSM badge and Scouting Ireland embroidery/badge across the board.
New Zip Top for Beaver Scouts & Cub Scouts with distinguishing coloured panels.
Redesigned shirt for Scouts, Venture Scouts, Rover Scouts & Scouters – an alternative colour for Scouts was rejected by the
respective Youth Forums. Better fit, fabric and simplified detailing.
New section and Sea Scouting badges to be worn opposite the Scouting Ireland badge.
Zip Top alternative for Scouts, Venture Scouts, Rover Scouts & Scouters.
Choice in relation to lower garment – ref. page 14
The following pages describe the new proposals in more detail.
Beaver Scout & Cub Scout Top
1. Durable polyester fabric
2. Half zip with stand up collar
3. Distinctive side panels
4. Reflective tape seams at back
5. Shaped hem and square cuffs
Photos show first sample of top
All details to be refined
Zip Tops
New Zip Tops for Beaver Scouts and Cub Scouts – coloured panels to identify section
Shaped hem, side panels and reflective tape seams at back.
Scouting Ireland uniform proposals 12th March 2018
Zip Tops
Distinctive panels to identify sections
WOSM badge sewn on
Embroidered Scouting Ireland emblem
Proven durable fabrics
Scouting Ireland uniform proposals 12th March 2018
Shirt fabric
1. Cotton/Polyester mix
2. Square weave texture for feel and durability
3. Mid weight for comfort
Photo shows first sample of shirt
All details to be refined
Scouting Ireland uniform proposals 12th March 2018
Shirts
FEMALE
Internal pockets
Shaped waist and hem
WOSM badge sewn on
Scouting Ireland emblem badge sewn on
Proven durable fabrics – Cotton/Poly mix
Can be worn tucked in or out
UNISEX
External pockets
Shaped hem – drop at back
WOSM badge sewn on
Scouting Ireland emblem badge sewn on
Proven durable fabrics – Cotton/Poly mix
Can be worn tucked in or out
Scouting Ireland uniform proposals 12th March 2018
Shirts
Same colour for Scouts, Venture Scouts, Rover Scouts and Scouters
Distinguishing badge above left pocket for each section – ref. next page
Simplified cut and details taking cues from current trail shirt design
Suitable for active wear and for ceremonies
Scouting Ireland uniform proposals 12th March 2018
Section badges
A badge for each section can be sewn above the left pocket
Adult awards would be worn in this location by Scouters
Sea Scouting badges as follows: ‘SEA SCOUT’ and ‘GASÓGA MARA’
Designs shown subject to amendment
Scouting Ireland uniform proposals 12th March 2018
Zip Tops
FEMALE
Shaped waist and hem
WOSM badge sewn on
Embroidered Scouting Ireland emblem & name
Proven durable fabrics – polyester
Dark Navy side panels
UNISEX
Shaped hem – drop at back
WOSM badge sewn on
Embroidered Scouting Ireland emblem & name
Proven durable fabrics – polyester
Dark Navy side panels
Scouting Ireland uniform proposals 12th March 2018
Zip Tops
Same colour for Scouts, Venture Scouts, Rover Scouts and Scouters
Distinguishing badge may be worn on upper left chest for each section and by Sea Scout Groups
Unisex/Male and Female cuts
Suitable for active wear and ceremonies
Sized to be worn over the shirt or with a base layer
Scouting Ireland uniform proposals 12th March 2018
Trousers
A clear majority of the participants in all surveys
and consultations chose to allow the wearing of an
appropriate navy lower garment by its members as
agreed and defined by the relevant scout group.
An official pattern of dark navy Pull-Up trousers and
Female & Male trousers to be available from The
Scout Shop for individuals and Scout Groups to
wear if that is their preference.
(to be worded in detail in a revised uniform policy
and guideline).
Scouting Ireland uniform proposals 12th March 2018
Scouting Ireland badge
The above variation (name in English only) will be
provided as an alternative if required.
Emblem centred.
Scouting Ireland uniform proposals 12th March 2018
The Scouting Ireland emblem and name in English
and ‘As Gaeilge’ will be featured on all uniform
shirts and tops.
On the Zip Tops it is proposed to embroider the
above graphic - as shown in the illustrations on the
previous pages.
On shirts it will be a woven badge without an
overlock, sewn on in the factory, and in a colour to
match the shirt – similar to the photo on page 9.
Time Line
If the uniform motion is passed by National Council, the National Management Committee will amend the Uniform Policy to reflect
the proposals. The current policy will remain in effect ‘in parallel’ for a period of three years to allow members to change over as
they change sections, to avoid unnecessary cost.
If passed the new zip tops, including the Beaver Scout and Cub Scout tops, will be available from Autumn 2018, with the new shirt
& trousers available early in 2019.
There will be a further review of the proposals in September 2020 to assess members’ views on the new garments.
If the uniform motion is rejected the current Uniform Policy remains in place.
Thank You
Scouting Ireland uniform proposals 12th March 2018