doctoral theses’ research data and metadata documentation · doctoral theses’ research data and...

Doctoral theses’ research data

Doctoral theses’ research data and metadata documentation

ETD 2013 Hong Kong 16th International Symposium on Electronic Theses and Dissertations

25.09.2013

Maxi Kindling Berlin School of Library and Information Science

Humboldt-Universität zu Berlin 1

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Agenda

• Motivation • Research data • Context • Examples • Survey results • Aspects



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Motivation

• Research data curation and sharing in times of Open Science • Supplementary material & enhanced publications • Less examples • HU Berlin concept to archive and publish research data



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Survey on Research Data Management at HU Berlin

• 6 weeks in early 2013 • Target group was academic staff at HU Berlin (~2000 persons) • Overall response rate of ~24 % (499) • 117 PhD students from most disciplines (departments and institutes)

– Chemistry (13) – Psychology (11) – Social sciences (9) – History (8) – Biology (7)

• Important: Participants were not asked to rely answer to a specific type of research data, e.g. only research data based on ETDs



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a) Where does your research data derive from? Please indicate your main sources.



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0 10 20 30 40 50 60

Text documents

Experiments

Surveys and interviews

Observations

Statistics and reference data

Simulations

Other

Images

Logfiles and usage data



b) Please indicate data types more specifically.



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0 10 20 30 40 50 60 70

Other

Video recordings

Multi-dimensional visualisations and models

Audio recordings

Data specific for your field or instrument

Images

Programmes and applications

Databases

Spreadsheets

Texts



c) Please indicate specific data types you work with.



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0 2 4 6 8 10 12 14 16

Climate modelling

Text-corpora / annotations

Topographic data

Satellite imagery

Remote sensing

GIS data

Patient data

Other

Surveys

Spectra

Statistic analysis

Measurement series


Research data definition approach

“[…] digital data being a (descriptive) part or the result of a research process. This process covers all stages of research, ranging from research data generation, which may be in an experiment in the sciences, an empirical study in the social sciences or observations of cultural phenomena, to the publication of research results. Digital research data occur in different data types, levels of aggregation and data formats, informed by the research disciplines and their methods. With regards to the purpose of access for use and re-use of research data, digital research data are of no value without their metadata and proper documentation describing their context and the tools used to create, store, adapt, and analyze them.” (Kindling & Schirmbacher, 2013)



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Relevance and context: Policitical Strategies



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http://oa.mpg.de/lang/de/berlin-prozess/berliner-erklarung/

http://www.consilium.europa.eu/uedocs/cms_Data/docs/pressdata/en/intm/138118.pdf

http://oa.mpg.de/lang/de/berlin-prozess/berliner-erklarung/

http://www.consilium.europa.eu/uedocs/cms_Data/docs/pressdata/en/intm/138118.pdf


Relevance and context: „Academic Fraud“



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http://royalsociety.org/uploadedFiles/Royal_Society_Content/policy/projects/sape/2012-06-20-SAOE.pdf

http://retractionwatch.wordpress.com/2013/06/12/glaxo-asks-nature-medicine-to-retract-paper-by-fired-company-scientist/






Relevance and context: Research Integrity



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http://www.esf.org/index.php?eID=tx_nawsecuredl&u=0&file=fileadmin/be_user/CEO_Unit/MO_FORA/MOFORUM_ResearchIntegrity /Code_Conduct_ResearchIntegrity.pdf&t=1367499587&hash=ac6e154c2fed65fa0d654b467ffafb0c0d9ef44d

http://www.dfg.de/download/pdf/dfg_im_profil/reden_stellungnahmen/download/empfehlung_wiss_praxis_0198.pdf

http://www.esf.org/index.php?eID=tx_nawsecuredl&u=0&file=fileadmin/be_user/CEO_Unit/MO_FORA/MOFORUM_ResearchIntegrity/Code_Conduct_ResearchIntegrity.pdf&t=1367499587&hash=ac6e154c2fed65fa0d654b467ffafb0c0d9ef44d







DFG (1998) Guidelines on safeguarding good scientific practice

12 25.09.2013



Humboldt-Universität zu Berlin



Relevance and context: Journal Policies



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http://www.nature.com/scientificdata/for-authors/data-deposition-policies/

http://www.plosone.org/static/policies.action#sharing








http://www.plosone.org/static/policies.action


Relevance and context: Impact on universities

• Increasing impact on universities worldwide • Research data management services and support are ahead in UK, USA

and Australia (evaluation in HU seminar) • Since some years also a „hot topic“ in German LIS domain on university

level • Some German universities already have research data archiving included in

their policy • HU Berlin did the first extensive survey on research data management at

German universities • Interviews showed that some departments at HU are planning to mandate

research data archiving for ETDs



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Research data features

• Research object • Research result • Scholarly communication (published data) • Proof • Retracability/Verifiability • Impact • ETDs: Review and evaluation (exam) • Re-use • Innovation • Financial benefits



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Research data metadata and documentation

General aspects • Interpretation • Reproducability • Re-Use • Less motivation to data

documentation • Metadata standards for

most disciplines

ETDs • Research Integrity (exam) • Citability (PID) • Findability • Extensive data description

(part of ETDs), but diverse



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e) Who is currently responsible for storing, back up or archiving your research data?



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0 20 40 60 80 100 120

Library staff

Project manager

PhD student

External service provider

Other

My assistant

CMS staff

Special staff

Myself



g) Have you ever deposited your research data in a data archive or repository?



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0 10 20 30 40 50 60

No answer

Yes.

No, but I intend doing so.

No, I do not intend doing so in the near future.

No, I was not aware of such option.


HU Berlin Phd candidates storing data in…

A sample of journals and data repositories • www.plosone.org/ • http://www.myexperiment.org/ • Dalton Transaction • Organometallics • SHARE European Social Survey • Scifinder, web of knowledge • Angewandt chemie, chemical communications, chemistry-an European Journal, Journal

of the American chemical Society, Journal of Organic Chemistry" • DRYAD • Dropbox (3) • prl.aps.org • Polylog - Zeitschrift für Interkulturelle Philosophie, Deutsche Zeitschrift für Philosophie • http://sfb649.wiwi.hu-berlin.de/fedc/data.php • gesis • SESS



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f) Would you be generally willing to deposit particular research data to an archive or to share it?



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0 5 10 15 20 25 30 35 40

Most likely.

More likely.

I have to consider this option more carefully.

Less likely.

Not likely.



h) What support or services do you wish to have at HU?



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0 10 20 30 40 50 60 70 80

Other

I have no need for support or services.

Support on compiling a data management plan if requested by a research funder.

Advice & guidance on general research data management issues.

Advice & guidance on specific issues (e.g. when submitting your research data to a journal along with a manuscript).

Advice & guidance on citing and publishing (your own) data.

Advice & guidance on technical issues (e.g. metadata, standards, long-term archiving/preservation).

Advice & guidance on legal issues (z.B. access restrictions, sensible data, licensing).

Secured and backed-up storage for my research data.


edoc Server HU Berlin



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http://edoc.hu-berlin.de/docviews/abstract.php?lang=&id=38578 http://edoc.hu-berlin.de/dissertationen/hoefler-carolin-2009-09-28/PDF/hoefler_anhang.pdf

http://edoc.hu-berlin.de/docviews/abstract.php?lang=&id=38578

http://edoc.hu-berlin.de/dissertationen/hoefler-carolin-2009-09-28/PDF/hoefler_anhang.pdf



edoc Server HU Berlin



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http://edoc.hu-berlin.de/docviews/abstract.php?lang=&id=38578 http://edoc.hu-berlin.de/dissertationen/hoefler-carolin-2009-09-28/PDF/hoefler_anhang.pdf

http://edoc.hu-berlin.de/docviews/abstract.php?lang=&id=38578




SULB



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http://scidok.sulb.uni-saarland.de/volltexte/2009/2416/

http://scidok.sulb.uni-saarland.de/volltexte/2009/2416/


Quocosa (Saxony)



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University Bremen & PANGAEA



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http://nbn-resolving.de/urn:nbn:de:gbv:46-ep000102570

http://nbn-resolving.de/urn:nbn:de:gbv:46-ep000102570





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ePIC & PANGAEA



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University of Bielefeld



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http://pub.uni-bielefeld.de/publication/2486950



University of Bielefeld



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Examples: Summary

• ETD full text including graphs, pictures, tables etc. • ETD full text file + pdf attachments mostly including graphs, pictures and

tables) • ETD full text + attachment (zip-files) • ETD full text + linked research data, metadata on ETD • ETD full text + linked research data in institutional repository, metadata on ETD

and research data • ETD full text + linked research data in (multi-)disciplinary repository (with PID

and metadata/data documentation), metadata on ETD and research data • … However, at least in Germany less examples showing ETDs interlinked with research data.



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Possible university strategies

• Institutional research data repository for archiving – With possibility to publish research data or not – Mandating research data deposit or offering optional deposit service – Zipped data packages – Mostly possible, but not often used

• (Multi-)Disciplinary repositories recommended by university – But still for a lot of ‘small sciences’ there is no such infrastructure; very likely

an institutional infrastructure is needed – Cross-linking workflow for enhanced publications – Not yet common

• Challenges – Disciplinary differences and heterogeneity of research data and research

data infrastructures



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re3data.org

Maxi Kindling Institut für Bibliotheks- und Informationswissenschaft


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re3data.org Registry of Research Data Repositories


Research Data Alliance (RDA)



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Digital Curation Center (DCC)



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Some aspects…

• Research data definition depending on disciplinary characteristics! • Workflows considering universities‘ settings

– Mandating Policy – Documented process in Phd guidelines – Participating committees – Self-deposit? Delivery workflow – Open Access, Embargo, Access restrictions



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Some aspects…

• Metadata and data documentation – Cross-linking between ETD and research data (minimum dc:relations,

optimal: „semantic“ linking and exposure via e.g. OAI-ORE) – ETDs data set provided with PIDs – ETDs data description parts – DataCite Metadata: Core Element Set (Identifier, identifierType, Creator,

creatorName) – Visibility via NDLTD Union Catalogue, ProQuest etc.



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Some aspects…

• Repository infrastructure – Institutional or disciplinary/multidisciplinary? – Evaluation of repositories as support service from the library? – Long term preservation – Trust and sustainability – Restrictions of file formats, space, … – Legal aspects – Upload/Ingest via data package file (OAIS SIP)?

• Training – Awareness – Workshops and training tutorials in Graduate Schools and Phd courses



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Thank you very much for your attention!

([email protected], twitter: maxi_ki)

Thanks to my colleagues from

Electronic Publishing Working Group at Humboldt-Universität zu Berlin: Niels Fromm, Sabine Henneberger Peter Schirmbacher, Elena Simukovic, Paul Vierkant,

Dennis Zielke

German repository community: Götz Hatop, Ulrich Herb, Marten Hoogerwerf, Najko Jahn, Jens Klump, Angela Schäfer,

Jochen Schirrwagen, Michaela Voigt, Jan Weiland, Karin Zwiesler



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References

• Collie, W. Aaron & Witt, Michael (2011) A practice and value proposal for doctoral dissertation data curation. In: The International Journal of Digital Curation 2 (6), 165-175.

• Kindling, Maxi, Schirmbacher, Peter & Simukovic, Elena (2013) Forschungsdatenmanagement an der Humboldt-Universität zu Berlin. In: LIBREAS. Library Ideas 23. = http://www.libreas.eu. Will be published soon.

• Kindling, Maxi & Schirmbacher, Peter (2013) Die „digitale Forschungswelt“ als Gegenstand der Forschung. In: Information : Wissenschaft und Praxis, 64(2/3): 127-136. = 10.1515/iwp-2013-0017

• NISO (2013) Recommended Practices for Online Supplemental Journal Article Materials- = http://www.niso.org/apps/group_public/download.php/10055/RP-15-2013_Supplemental_Materials.pdf

• Pampel, Heinz et al. (2013) Making research data repositories visible: the re3data.org registry. In: PeerJ Preprints 1:e21v1 = http://dx.doi.org/10.7287/peerj.preprints.21v1



18.09.2013

http://www.libreas.eu/

http://dx.doi.org/10.1515/iwp-2013-0017

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