docs.gre.ac.uk · web viewfaculty of education and health. faculty board. minutes of . the ....

Faculty of Education and HealthFaculty Board

Minutes of the First meeting of the Faculty of Education and Health Faculty Board in the 2016-17 academic session, to be held on 12th October 2016, 10am in Room M131,

Mansion Building, Avery Hill Campus

01 Attendees and Apologies for AbsenceDr Linda Burke Pro Vice-Chancellor, Faculty of Education and Health(PVC) (Chair)Heather Bower Lead Midwife for EducationDr Karen Cleaver Head of Department, Family Care & Mental HealthDenis Crapnell Director of Partnerships and NHS ContractsAnne Dalton O’Connor Programme Leader & Early Career ResearcherScarlett Dempsey President, Students UnionVeronica Habgood Director of Learning and TeachingDiana Harris Senior Lecturer and Faculty partner college linkFelicity Hilditch Head of Department, Primary EducationSimon Leggatt Head of Department, Secondary Education, Lifelong Learning

Teacher Education & PE and SportIan Little Student Faculty OfficerRussell Luyt Head of Department, Psychology, Social Work & CounsellingDr Gemma Mansi Programme Leader & Early Career ResearcherProf. Pam Maras Director of Research & EnterprisePatrick McGurk Head of Department, Human Resources & Organisation BehaviourHilary Orpin Acting HOD, Education & Community StudiesRichard Pearce Director of HE, Guilford CollegeChris Philpott Deputy Pro Vice-Chancellor, Faculty of Education and HealthDr Lucie Pollard Faculty Operating Officer, Faculty of Education & Health (FOO)Morag Redfern Head of Department, Adult Nursing and Paramedic ScienceProf Liz West Professor in Applied Social Science (Representing Chair for FREC)

Karena Whiting PA to Deputy Pro Vice-Chancellor (Officer)In attendance:Prof Andrew Lambirth Dep. Chair of Faculty Research & Enterprise CommitteeSimone Murch Senior Equality, Diversity & Inclusion OfficerApologies received from:Nevin Mehmet Faculty partner college linkLorraine Smith Programme Leader, Secondary and Lifelong Learning Sector Initial

Teacher Education

It was confirmed that elections are currently taking place for Faculty Officers and these close on 20th October. Shortly after this date, inductions will take place and LB reminded SD that students should make an appointment to meet with her as part of this process.

02 Minutes of the Previous Meeting 20th April 2016

Papers attached Insert notes

The minutes of the previous meeting held on 20th April 2016 have been previously circulated, were checked and agreed.

FB/EH/16 A01 (12-10-2016) of 10 Secretary\Clerk: Karena WhitingTel: 9491

03 Matters Arising(not considered elsewhere on agenda)

Papers attached

03.1 Action Points from previous meeting See Attached

The Terms of Reference were circulated at the meeting for consideration and approval. The following comments were made; Terms of Reference

No 7 should delete the reference to the Greenwich Graduate Initiate. No 12

Membership It was queried who should attend in the position of Quality Assurance Manager.

Action Point 03.1.iKW to check with Christopher Hallas who this might be.

It was queried who should attend in the position of Researcher Development Manager.Action Point 03.1.ii

KW to check with Christopher Hallas who this might be. It was suggested that the student representation include the Sabbatical Officers and this was

discussed and agreed.Action Point 03.1.iii

KW to amend the ToR once the above Action Points have been agreed and circulate to the committee for final approval.

04 Items from the Chair

04.1 Faculty Update Verbal report Linda BurkeFeedback on recruitment was given by LB as noted under agenda item 09. LP added that numbers have increased in respect of recruitment to the various top-up programmes offered by the Faculty. The Times Higher Education league tables are noteworthy, with improvement seen in many areas. This is challenging work but the outcomes are very effective. A premises update was given and thanks were offered to those involved with work to the Mary Seacole third floor and the Grey building. Communications continue with the Director of Estates to develop the programme of works and to consider ‘what next’? This is a rolling programme and input from both staff and students is most welcome.

04.2 Equality & Diversity update Verbal report Simone MurchSM confirmed that she is new in her role within a university setting but has extensive NHS/ Further Education experience in equality, diversity and inclusion, EDI. She confirmed that there is much to do initially, to establish a clear understanding of the university’s priorities and to develop the EDI agenda. Her main area of focus will be to confirm the University’s legal compliance and supporting those with responsibilities to deliver and report on EDI within the faculties and directorates. Themes of work will be informed via the University strategy and will be subject to review, and will include support to the areas of recruitment, retention and attainment. It is also expected the work required for external bodies and accreditations will be reviewed to make them more streamlined, effective and avoid duplication. Equality EDI needs to be more embedded in the general policies and procedures and that those who are writing such documents are aware of the legal requirements and take the opportunity to celebrate their successes.


Work is required to investigate the ‘protected characteristic groups’ (BAME, [Religion and Belief] and disability) with a view to developing internal work streams within the University and future external accreditation. The area of disability will be further considered, with a possibility of a developing a staff network group to consider the various areas of impact, including adaptation of premises and reasonable adjustments. With regards to the area of Religion and Belief, more detailed enquiries are needed. SM’s EDI work remit covers both staff and students and SM is working with SD, on the Students’ Union, to draw these areas closer together. LP noted that much more work would appear to be done in support of staff and less with students. SM aims to address this imbalance. MR noted that EDI should be more explicit during staff inductions and that everyone understand their role and impact. PMcG confirmed that his team has interest in this area and has some EDI contacts which he agreed to share with SM.SM is aware of the pockets of good practice and aims to explore these, with a view to sharing these across faculties and directorates extending the impact of this work. However, much more investigation and research is needed. SM aspires to provide a clearer structure, identifying practical tools to support this area, and confirm why we are doing what we are doing.Thanks were given to SM and the Faculty look forward to developing this area of work

05 Portfolio Planning

05.1 New Programme Proposals Verbal report Chris PhilpottMeeting dates for the current academic year – All @ 2pm except * 3rd November 2016, 5th January 2017, 2nd February, 23rd March * @ 9.30, 4th May and 8th June.Academic Planning Committee 26th October 2016 Deadline for Papers 12th October7th December 2016 23rd November17th January 2017 4th January 201722nd February 2017 8th February 12th April 2017 29th March 31st May 2017 17th May30th June 2017 16th June

CP confirmed that the Faculty Portfolio Planning Group (PPG) has received an application for a Nurse Associate programme (as a pilot for the Higher Apprenticeship agenda) and a paper for the general development of the apprenticeships. Both were approved by the Faculty PPG and an extra – ordinary meeting of Academic Planning Committee (APC) was held to consider these due to the tight time-scales, and were agreed.CP confirmed that following discussion at Faculty Executive Committee, it has been agreed that future submissions for consideration at Faculty PPG will be required to have 2 clear meetings before any deadline to Academic Planning Committee. This is to allow time for continued dialogue and discussion and any amendment/s to documentation required by the committee. This has been confirmed by CP by email to HOD’s and Deputy HOD’s.

05.2 Programme Discontinuations Verbal report Chris PhilpottNothing to report.

06 Partnerships and Collaboration


06.1 Partner Colleges Verbal report Diana HarrisIt is confirmed that more students are moving onto University degree programmes from Partner Colleges and that this is having a positive impact. It is also noted that recruitment to some programmes remains low, with 1 college already actively recruiting for their 2017-18 intake, using employability as an explicit marketing element. This is generally now considered a shrinking market. RP (Guildford College) noted that their current delivery model of 2 days per week does not appear to suit the market and that 1 day is preferable. Discussions continue in the area.The PCET programme is due for review this year which is a big piece of work.

06.2 Health (NHS) Verbal report Denis CrapnellSign-off has been made to the main contract for pre-registration programmes and the CPD area and we have achieved more financially than last year, despite a big reduction in the market. No further bids are to be made and future students will be tuition / fee based. The recent open evening and open day events were well attended, with little or no concern noted over the change in funding for nursing students. Two more intakes remain (January and March 2017) where contract monies can be expected and where bursaries remain and it is anticipated that applications will increase for those wishing to register with a bursary entitlement. DC noted that it is too early in the recruitment cycle to be aware of any potential impact on final numbers for the first non-contract intake, but it is expected that numbers will remain stable. DC confirmed that students applying for the paramedic programme at Medway will have an additional year of funding and bursary as this programme was never part of the NHS contract. We should also be aware of the positive impact on recruitment that an ‘open market’ may have. It was confirmed that the funding received for postgraduate student is significantly reduced and that this may have a greater financial impact.

06.3 Initial Teacher Education Verbal report Chris PhilpottCP confirmed that given the current market, this item should no longer be referred to as ‘initial’ teacher education but simply Teacher Education as with the more over-arching partnerships this area now included action research, multi-academy trusts, CPD etc etc. This is noted for the next meeting.

06.4 International Collaborations Verbal report Lucie PollardLP confirmed that the New York College numbers are relatively stable and that the partnership will be reviewed this academic year. It is anticipated that the three SEGI college numbers will grow and that thanks should be given to the Faculty Finance team as the financial reconciliations are greatly improved. HCMA may be considered as a partner.Work is needed by the Faculty to consider how the international area can be grown and how to increase the number of collaborations.

07 Professional, Statutory & Regulatory Body Reviews (PSRB)

07.1 NMC Verbal report Karen CleaverKC confirmed that the Specialist Community Public Health Nursing programme has been recently reviewed and that this went well. The team are currently working on the documentation required for the


Mentor Preparation review that is due shortly. The Faculty are looking to deliver apprenticeships in nursing from February 2017 and part-time routes to encourage applications from those who might need to continue working and from older applicants. The midwifery standards are due to be reviewed in 2020, but we will need to review the programme before that date.

07.2 OFSTED Verbal report Chris PhilpottVerbal reports have been received in respect of the Phase 1 inspection carried out in May 2016. Work in respect of the Phase 2 on the inspection is underway both at the individual phase level and management level and will respond the comments raised at Phase 1.

Action Point 07.2.iKW to circulate Phase 1 reports to this committee.

07.3 HCPC Verbal report Veronica Habgood

The Faculty has received confirmation from the HCPC that the Major Modification in respect of the BA H Social Work (change of programme leader) is agreed.The Faculty has received confirmation from the HCPC that the Major Modification requests in respect of BSc H Paramedic Science (Medway) and BSc H Paramedic Science (London) (curriculum changes) should be addressed through the upcoming Annual Monitoring Audit to demonstrate that the programmes continue to meet the HCPC Standards of Education and Training and Standards of Proficiency.

07.4 BPS Verbal report Russell LuytThe BPS confirmed the outcome of our recent Partnership and Accreditation Review. Our accredited programmes continue to meet BPS accreditation standards and our provision remains accredited on an ongoing basis. Our next resource review will take place in 2018/2019 and our next partnership visit will be in 2021/2022.

07.5 BACP Verbal report Russell LuytNothing to report.

08 Student Experience

08.1 Student Feedback Verbal report Student RepsOne of the main points of focus for this group continues to be the development of the Mansion site including a more student social space, a smokers’ area and a prayer room. It is understood that the plan to sell the Mansion site continues, but it is accepted that to facilitate this, change is needed. Work on the Southwood site is also on-going.The concept of student peer to peer work continues.

(from previous Agenda) Action Point 39.1iDC and RL to discuss what mentoring is available to social work students for consideration across the

Faculty.


Students gave a positive reaction to the induction activities. IL (Student Faculty Officer) noted that much of the work being undertaken is invisible and that students feel un-informed with regards to the on-going premises work, particularly the sale of the Mansion building. Discussion followed on the Faculty update that has stopped, due to no update being available and it was agreed that this would be re-instated, even if no new information was known. IL commented that following a visit to another University the skills labs look a little tired and in need of some modernisation.

Action Point 08.1.iLP to re-instate the monthly Faculty update, to include premises information.

Action Point 08.1.iiIL and DC to continue the discussion re skills labs outside this meeting.

Action Point 08.1.iiiXX to prepare a list of programmes which have a placement opportunity and this should be sent

to Tan XX?

08.2 Feedback from University Student Experience Committee Verbal report Chris Philpott

Taken with the agenda item below.

08.3 Faculty Student Experience CommitteeTo note unconfirmed minutes from 7th April & 6th June 2016

Papers attached Chris Philpott

These minutes are presented and noted by this committee. The NSS was a focus for this comment and CP gave a short presentation giving the Faculty response to the required actions. This includes work by Programme Leaders and this is expected to take place in the New Year.Personal tutoring will be a priority for this academic year and CP has published a policy and model on which work will be based. Students are being assigned to tutors on Banner and this is noted as challenging. Names for Programme Representatives are being collated and final information is required by the end of this week, to allow training to take place. It is anticipated that the Attendance Monitoring policy will be published shortly. HO confirmed that ECS are using printed registers to support attendance monitoring but that this is quite labour intensive. The swipe card system is very good and quick but users need training and to fully understand the system before attempting to use it. MR agreed that additional training is required to support the attendance monitoring. CP confirmed that Suzanne Vaughan is looking to organise further training. Adaptations to this software may allow a tailored approach and work is on-going to support this work within the Faculty. An electronic Cancellation System has been developed, being a method by which sessions can be cancelled to allow students to be notified as soon as possible has been rolled out and CP will communicate to outline the principals. A New Arrivals event took place across the Faculty, including an Early Fresher’s event in September. This was very welcomed by all students and well attended. The structure of Evasys evaluations for term one are being considered at the moment, with these increasingly being embedded into courses. Announcements from the systems team due shortly will offer enhancements to allow course coordinators to take more control on the evaluations. KCl noted that Evasys does not accurately reflect cross-sessional data and that this is affecting the course outcomes. The two courses can be separated out but this is very time consuming. LB confirmed that the University Executive Committee are aware of this issue and that course coordinators need to work with James Wade to better identify the timings of surveys.


Developments are being made to the Academic Skills website to further support students particularly those studying a level three. CP and VH will attend each departmental meeting to promote, discuss and take feedback on all the topics detailed.IL commented on the student understanding of the Evasys course evaluations and that students do not understand the importance of complete the questionnaire.LB acknowledge the number of new systems being rolled out and the impact and effect this is have on staff and students. Whilst welcome, the timing of these new systems is noted as challenging, particularly at the start of an academic year. LB has spoken at University Executive Committee that Faculties need more control over the implementation of these new initiatives and that training is needed in advance of the roll out.

09 Recruitment

09.1 Adult Nursing & Paramedic Science Verbal report Morag Redfern

09.2 Education & Community Studies Verbal report Hilary Orpin

09.3 Family Care & Mental Health Verbal report Karen Cleaver

09.4 Primary Education Verbal report Felicity Hilditch

09.5 Psychology, Social Work & Counselling Verbal report Russell Luyt09.6 Secondary Education, Lifelong Learning, PE & Sport Verbal report Simon Leggatt

LB confirmed that the Faculty over recruited for the current academic year from the target set from last year. It was confirmed that direct contact from the University to applicants seems to support the recruitment process and thanks were given to all those involved. The quality of students is also noted as good with a very positive outlook.It was agreed that it is too early to consider data for the recruitment year 2017/18.

10 Research, Enterprise and Consultancy

10.1 University Research & Enterprise Verbal report Andrew Lambirth(for Pam Maras)

The committee has met with their main focus being the REF for 2021.

10.2 Faculty Research & Enterprise CommitteeTo note minutes from 21st April 2016

Papers attached

Andrew Lambirth(for Pam Maras)

These minutes are presented and noted by this committee. The Committee has not met this term yet. Main issues discussed related to: Research and Enterprise Strategy and the formation of Research Groups which are now in place and should have their inaugural meetings in the near future. The three groups are Applied Psychology (led by Dr Claire Monks), Health and Society (Led by Professor Liz West) and Educational Research. Heads of Department have been fully involved in the process of setting up the groups. A post graduate research student will be a member of the Faculty Research and Enterprise Committee from this year.

10.3 University Research Ethics

10.4 Faculty Research Ethics CommitteeTo note minutes from 7th April & 7th June

Papers attached

Jill Jameson


2016These minutes are presented and noted by this committee. It is confirmed that LW is working on a report from last year for submission to the University Research and Ethics committee. Departmental research panels are being created with meetings being scheduled to define the remit of these groups. It is noted how few pilot studies are being done and JJ and LW aim to discuss this with each department.LB noted that looking back, there is a clear improvement over time and thanks are given to JJ and LW for their work in this area.

10.5 Faculty Research Degrees CommitteeTo note minutes from 28th June 2016

Papers attached

Andrew Lambirth(for Pam Maras)

These minutes are presented and noted by this committee. The Faculty Research Degrees Committee (FRDC) has met once this year. The number of students in the Faculty of the four programmes is increasing as are the number of staff involved in supervision. It is the Faculty aim that all staff with postgraduate research degrees are involved in post graduate research supervisory teams. The main action for the Faculty this year is to focus on student support and needs taking account of the outcomes of the 2015 Postgraduate Research Survey (PRES). To this end the post graduate research programme leaders have prepared a draft action plan arising out of a task and finish group chaired by Dr Josh Davis set up to look at the faculty's response to PRES. This will be put in place fully form January 2017 in order to allow students to be involved in its development.

11 Learning and Quality

11.1 Feedback from University Academic Quality and Standards Committee Verbal report

Veronica Habgood – In absentia

This committee has been re-named University Learning, Quality and Standards Committee. Since the last meeting of Faculty Board there have been two meetings; in July and September. The July meeting focused on:

The University’s proposed approach to keeping students and staff informed about BREXIT. The initial message is to reassure students and staff about the immediate future, including for 2016 starters. The position for 2017 starters remains unclear;

The DVCs’ proposals to streamline the FRPD process and make greater use of data from the Academic Dashboard;

Planning for the TEF ; Received and discussed recommendations arising from the Sustainability in Education paper

presented by Simon Goldsmith. It was agreed that a ‘toolkit’ would be developed to support programme teams in introducing aspects of ‘sustainability into their curriculum ;

Discussion around support for programme leaders. EDU is leading the development of a programme leaders’ hub.

The September meeting focused on: A short discussion about the implementation of a new Honours Degree Algorithm (University

announcement pending) that will take effect from June 2017 and will run concurrently with the current algorithm until May 2019 ;

A short discussion about the Grade Point Average (GPA) scheme that will be piloted over the next two years;

The new approach to Annual Programme Review, with greater emphasis placed on developmental discussion at Programme Committees, drawing from data in the academic dashboard and culminating in a revised FRPD due in late Spring 2017;


A demonstration of UNITU, an online discussion platform that enables students to raise issues (good and less good) about their experience. The initiative is not a substitute for EVASYS but provides a complementary opportunity for students to raise issues. ;

TESTA – Transforming the Experience of Students through Assessment – ULQSC agreed that TESTA would be a requirement for all programmes undergoing periodic review. Programmes in FEH for review in 2017-18 have been alerted, as the teams need to begin the TESTA process now. TESTA is facilitated by the EDU ;

A discussion and ‘sign-off’ of changes to the QA Handbook for 2016-17.

11.2 Faculty Academic Quality and Standards CommitteeTo note minutes from 11th May & 14th June 2016

Papers attached

Veronica Habgood In absentia

These minutes are presented and noted by this committee. No specific matters to draw to the attention of Faculty Board except that following the May 2016 meeting, the DVC (Academic) confirmed an extension of approval for the Pre-Registration Nursing and Midwifery programmes and for the PGDip Speech and Language Therapy programme.

12 External Examiners

12.1 To note approval of Dr Iain Greenless by Chairs Action.

Papers attached

Veronica Habgood – In absentia

This was discussed and agreed.Action Point 12.1.i

KW to forward to Faculty Quality Officer

12.2 To Consider the nomination of Sarah Boodt

Papers attached

Veronica Habgood In absentia

This was discussed and agreed.Action Point 12.2.i

KW to forward to Faculty Quality Officer

13 Health and Safety

13.1 Faculty Risk Register for approval Papers attached Lucie Pollard

The Faculty are currently under-going a H & S audit and LP is working on this. One area that is noted as poor, is in relation to travel and overnight stays. The University policy will be strengthened and staff are expected provide emergency contact details when conducting university business off campus for extended periods, and to ensure that they have completed the travel insurance administration. Overall, this reinforces the need to know where staff are, with diaries being kept fully updated. Faculty Board noted that managers have a joint responsibility in this area. FH noted that an Outlook setting giving a free/ busy indicator can be addressed in ‘Calendar Settings’ LB confirmed that this is not an attempt to monitor staff activity on to ensure safety and the requirements of both the Faculty and University.


Display Screen Equipment assessments have been undertaken across the Faculty and thanks were given to HOD’s in support of this. The agenda around Stress Management continues and this is now managed via the Health and Safety unit.The risk register (attached) is now in the new format and has been circulated to the Faculty Executive for feedback. Feedback and the comments received have been included. The main risks to the Faculty remains financial, student experience, inadequate growth and poor graduate employability. This has been submitted as a draft to John Wallace.

14 Any other businessKCl, noted that the as part of the Faculty Teaching and Learning agenda, the Portal will be updated on 17th November. This is late from the previous anticipated update date given during the summer. KCl. stated that an update mid-term will have a significant adverse effect of both staff and students and it should be proposed to delay this until Christmas.

Action Point 14.1.LP to discuss the timing of the upgrade and suggest that a delay is necessary.

15 Date and Time of next meeting:25th January 2017, 10am, Room H217

5th April 2017, 10am, room TBC

FB/EH/16 A01 (12-10-2016) of 10 Secretary\Clerk: Karena Whiting

Tel: 9491

docs.gre.ac.uk · web viewfaculty of education and health. faculty board. minutes of . the ....

Documents