doc.: ieee 802 ec-12/00039r1 submission july 2012 jon rosdahl, csrslide 1 executive secretary agenda...

doc.: IEEE 802 EC-12/00039r1

Submission Jon Rosdahl, CSR

July 2012

Slide 1

Executive Secretary Agenda Items July 2012

Date: 2012-07-16

Name Affiliations Address Phone email Jon Rosdahl CSR 10871 N 5750 W

Highland, UT 84003 801-492-4023 [email protected]

Authors:

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 2

Abstract

Executive Secretary had the following EC Agenda Items:

M5.12: Workshop Status Update

M5.16: Future Venue Contract Status

M5.17: Geneva 2013 Expectation

M5.19: Reflector Configuration

M5.20: Host Guidelines Status Update

M5.27: 802 e-Tools Status Update

F4.02: IEEE 802 EC Interim Teleconference, 9 Oct

F4.06: Future Venues

F4.07: Sponsor Solicitation

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 3

Monday EC Agenda

doc.: IEEE 802 EC-12/00039r1


M5.12: Workshop Status Update

• During the IEEE 802 EC June Conference call, we closed or removed all remaining action items.

• Note final status documented in 802 EC-12/3r6.– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00EC-novem

ber-2011-ec-workshop-action-items.xlsx

• Note that Tab WS11-2 was moved to new document:– 802 Plenary Future Venue Contract Status

• Request for Consent Agenda

July 2012

Slide 4

https://mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00EC-november-2011-ec-workshop-action-items.xlsx


doc.: IEEE 802 EC-12/00039r1


M5.16: Future Venue Contract Status

• Identified in Workshop spreadsheet 802 EC-12/3r6:– See Tab WS11-2

• Slots currently Open at – 2015 – March (Tentative Singapore)– 2017 – March and Nov– 2018 – March and Nov

• Currently all contracts turned into IEEE– PO/Contract Number identified for all executed contracts

• Now in 802 EC-12/40r0• Plan to move March 2014 Atlanta

– – looking for possible replacement.

July 2012

Slide 5

doc.: IEEE 802 EC-12/00039r1


Motion to Affirm Future Venues• Motion to affirm the approval of the following Venue

locations:– 2012 Nov – San Antonio, Texas– 2013 March – Orlando, Florida– 2013 Nov – Dallas, Texas– 2014 July – San Diego, California– 2014 Nov – San Antonio Texas– 2015 March – Singapore– 2015 Nov – Dallas, Texas

• Moved: Jon Rosdahl 2nd: Bob Heile•

July 2012

Slide 6

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M5.17: Geneva 2013 Expectation• Still working on MOU

– Sent MOU, they are expected to return last week.

• Site Visit scheduled for Sept 25-26, 2012• Initial budget Projection (US$50,596.25)

– Budget included a possible Social at $75 per person• At $75 per person estimate cost = $52,875• If Social would cost more, then will not hold• We may choose not to hold in any case.• Do we want a Social?

– Possible savings if we can reduce # buildings used• Will apply this week’s meeting requests with Geneva site to check fit

July 2012

Slide 7

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 8

Geneva 2013 Expectations – (cont)

• No General Hotel Block – List of Hotels on ITU List• Do we want EC Room Block?

– EC stay at same hotel?• Draft Budget next slide – • Possible choices:

– No evening meetings– No F&B – No Social

• Possible budget could reduce reserves:– Up to $300,000 may be needed for meeting

Strawpoll from Monday EC : Do we want an EC Rom Block: 1 Yes, 13 No Shall we have a social: 8 Yes, 7 No

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 9

Geneva Draft-2 Budget:• Income: $315,750 – 705 attendance estimate• Shipping $ 12,500• Extra Security $ 9,000• Get 802 $ 52,875• Misc onsite $ 10,000• CCV Facility $ 39,965• CICG Facility $ 9,115• ITU Facility $ 3,300• Network $ 27,000• Mtg Planner fee $104,400• Financial Fees $ 20,366• Social $52,875• Total expenses $366,346

NET: $50,596.25

doc.: IEEE 802 EC-12/00039r1


M5.19: Reflector Configuration

• Updated to current syntax• Change new default to receive copy own message• Change list to allow HTML links

• Would like to reduce Attachment size to 3m• Would like to change to 10 errors in 10 days to auto-

purge from list.– Currently it is set at 25 in 100 days

July 2012

Slide 10

doc.: IEEE 802 EC-12/00039r1


Stds-802-SEC-ListServ properties and owners• *

* ***** IEEE 802 Executive Committee List ****** ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Daily-Threshold= 150* Language= english,NOHTML* Attachments= Yes* Ack= Yes* Sizelim= 5000K* Notebook= No* Owner= [email protected],[email protected],Quiet:* Owner= [email protected]* Send= Private* Subject-Tag= "802SEC"* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Full,Spam-Delay(10)* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Change-Log= Yes,Yearly* Filter= Also* Reply-to= Sender,Respect* Validate= Yes* Default-Options= NOACK,NOREPRO,IETFHDR* Digest= No* Sender= List** .HH OFF

• *** IEEE stds-802-11 List **** ListServ Configuration File for stds-802-11** .HH ON** Sub-Lists= stds-802-11-ro* Sizelim= 1M* Change-Log= Yes,Yearly* Daily-Threshold= 150,20* Notify= No* Attachments= All* Notebook= No* Owner= [email protected],Quiet:,[email protected]* Owner= [email protected]* Send= Private* Subscription= By_Owner* Review= Owner* LoopCheck= Full,Spam-Delay(5)* Auto-Delete= Yes,Full-Auto,Delay(5),Max(5),Probe(30)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Filter= also* Reply-to= Sender,Respect* Validate= Yes,Confirm* Default-Options= REPRO,NOACK,SUBJECTHDR* Digest= No* .HH OFF

July 2012

Slide 11

doc.: IEEE 802 EC-12/00039r1


Warnings from old configuration• The following problems have been detected in the list header:

* Language= ENGLISH,...Warning: There is no message template file by that name. This option will haveno effect until a message template file is installed by the LISTSERVadministrator.

* Language= ...,NOHTMLWarning: The NOHTML option is deprecated and may be removed in a futureversion. Please use Misc-Options= DISCARD_HTML instead.

Please refer to the list keyword documentation (available via the INFOKEYWORDS command) for more information about keyword syntax.

July 2012

Slide 12

doc.: IEEE 802 EC-12/00039r1


Compare old vs new Config• * ***** IEEE 802 Executive Committee List *****

* ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Daily-Threshold= 150* Language= english,NOHTML* Attachments= Yes* Ack= Yes* Sizelim= 5000K* Notebook= No* Owner= [email protected],[email protected],Quiet:* Owner= [email protected]* Send= Private* Subject-Tag= "802SEC"* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Full,Spam-Delay(10)* Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Change-Log= Yes,Yearly* Filter= Also* Reply-to= Sender,Respect* Validate= Yes* Default-Options= NOACK,NOREPRO,IETFHDR* Digest= No* Sender= List** .HH OFF

• * ***** IEEE 802 Executive Committee List ****** ListServ Configuration File for stds-802-sec** .HH ON** Misc-Options= IETFHDR_SUBJECT_TAG* Ack= Yes* Sender= List* Subject-Tag= "802SEC"* Sizelim= 5M* Change-Log= Yes,Yearly* Daily-Threshold= 150,20* Notify= No* Attachments= All* Notebook= No* Owner= [email protected],[email protected],Quiet:* Owner= [email protected]* Send= Private* Subscription= By_Owner,Confirm* Review= Owner* LoopCheck= Spam-Delay(10)* Auto-Delete= Yes,Full-Auto,Delay(25),Max(100),Probe(30)* Safe= Yes* X-Tags= Yes* Confidential= Yes* Filter= Also* Reply-to= Sender,Respect* Validate= Yes,Confirm* Default-Options= REPRO,NOACK,SUBJECTHDR* Digest= No* .HH OFF*

July 2012

Slide 13

doc.: IEEE 802 EC-12/00039r1


M5.20: Host Guidelines Status Update

• Discussion on how to proceed.• Bob H. prepared document to start• Lisa working on updating• Present to EC for Friday’s Closing Mtg.

July 2012

Slide 14

doc.: IEEE 802 EC-12/00039r1


M5.27: 802 e-Tools Status Update

• Kristine – • Report:

https://mentor.ieee.org/802-ec/dcn/12/ec-12-0032-00-00SA-july-2012-plenary-etools-update.pdf

July 2012

Slide 15



doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 16

Friday, Closing EC Meeting

July 20, 2012

ExSec Agenda Items

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 17

F4.02 - IEEE 802 EC Interim Teleconference

• 802 EC Interim Conference calls are 1-3PM ET on the first Tuesday of FEB, JUN and OCT.– During the Monday EC Meeting, it was announced that we are

changing the Oct 2012 call to 9 Oct.

• Call Schedule:– 2012: 02FEB, 05JUN, 09OCT

2013: 05FEB, 04JUN, 01OCT2014: 04FEB, 03JUN, 07OCT

doc.: IEEE 802 EC-12/00039r1


July 2012

Slide 18

802 EC Interim Teleconference: Oct 9, 2012 1-3PM ET

• Draft Agenda:– Welcome/Intro/Approve Agenda - Nikolich 4 min – Report: Single Sales Channel Update - Nikolich 3 min– Report:– Report:– DT: Agenda topics for 802 EC 2012 Workshop - 15 min– Report: July 2012 San Antonio Meeting Plans - Rosdahl 3 min– Report: July 2013 Geneva Meeting Plan Status - Rosdahl 4

min

– AOB 91 min

doc.: IEEE 802 EC-12/00039r1


4.06 - Future Venue Session Report• Met on Wed 12-1pm• Future Venues are listed in doc:802 EC-12/0040• Requirement for one Plenary to be NonNA/NonUS:

– Target moving Atlanta from March 2014 to a proposed EC Interim January 2015 to open a slot for a NonNA/NonUS venue. (need EC motion)

– Target moving San Antonio from Nov 2016 to a proposed EC Interim Either Sept 2016 or Jan 2017 to open a slot for a NonNA/NonUS venue. (need EC motion)

– Currently we have 2013, 2015 affirmed by EC motion

• RFP to be sent out for NonNA/NonUS Venue selection:– March 2014, Nov 2016, March/Nov 2017, March/Nov 2018

• Contracts for Waikoloa, Hawaii– July 2015

July 2012

Slide 19

doc.: IEEE 802 EC-12/00039r1


Motion to Authorize an EC Sponsored Interim for January 2015

• Motion to sponsor an Interim Meeting January 2015 in Atlanta for the express purpose to move the March 2014 Atlanta venue existing contract to January 2015.

• Moved: Jon Rosdahl 2nd: Bruce Kraemer• • Note that this will provide a date for a NonNA/NonUS

venue in 2014.

July 2012

Slide 20

doc.: IEEE 802 EC-12/00039r1


Motion to Authorize an EC Sponsored Interim for Sept 2016 or January 2017

• Motion to sponsor an Interim Meeting Sept. 2016 or January 2017 in San Antonio for the express purpose to move the November 2016 San Antonio venue existing contract to Sept. 2016 or January 2017.

• Moved: Jon Rosdahl 2nd: Bruce Kraemer• • Note that this will provide a date for a NonNA/NonUS

venue in 2016.

July 2012

Slide 21

doc.: IEEE 802 EC-12/00039r1


Motion to Affirm Future Venues(2)

• Motion to affirm the approval of the following Venue locations:– 2016 July – San Diego, California– 2018 July – San Diego, California

• Moved: Jon Rosdahl 2nd: Bruce Kraemer•

July 2012

Slide 22

doc.: IEEE 802 EC-12/00039r1


Motion to Affirm Future Venues(3)

• Motion to affirm the approval of the following Venue locations:– 2015 July – Waikoloa, Kona, HI

• Moved: Jon Rosdahl 2nd: Bruce Kraemer

July 2012

Slide 23

doc.: IEEE 802 EC-12/00039r1


4.07 - Solicitation for Sponsorship

• Meetings in nonNA/nonUS are currently most costly than meetings that are in NA/US.

• We have done some research into finding locations in various locations around the world in an effort to follow the requirements, but in order to comply with the rules, we will need to do one of two things….– 1. Increase the Meeting fees for all meetings– 2. Find Sponsors to reduce the cost for the nonNA/nonUS

meetings.

July 2012

Slide 24

doc.: IEEE 802 EC-12/00039r1


Meeting Space Cost comparisons

• Here are some points of reference on various venue costs EU and Asia for which we are not likely to get any sponsorship. – With no sponsorship and an attendance of 300, – Registration fees would be roughly:

• $400 higher for Berlin (~$1000 total)• $500 higher for Prague (~$1100 total)• $300 higher for Seoul (~$900 total)• $200 higher for Jeju (~$800 total)

July 2012

Slide 25

doc.: IEEE 802 EC-12/00039r1


How can you help?

July 2012

Slide 26

doc.: IEEE 802 EC-12/00039r1


Plenary Session Sponsor Solicitation letter

• See document: • ec-12-0046-00-00EC-Plenary Sponsor Invitation Letter

July 2012

Slide 27

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July 2012

Slide 28

References

• 802 Plenary Future Venue Contract Status:– https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-00-00EC-802-pl

enary-future-venue-contract-status.xlsx

• November 2011 EC Workshop Action Items:– https://

mentor.ieee.org/802-ec/dcn/12/ec-12-0003-06-00EC-november-2011-ec-workshop-action-items.xlsx

https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-00-00EC-802-plenary-future-venue-contract-status.xlsx

https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-00-00EC-802-plenary-future-venue-contract-status.xlsx




doc.: ieee 802 ec-12/00039r1 submission july 2012 jon rosdahl, csrslide 1 executive secretary agenda...

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