DOC Emergency Management Update

June 15, 2010

Agenda

• Mass Communication updates

• Fall Exercise Planning

• Faculty guidance for emergencies

• Business continuity planning

• iStanford

• Training

Mass Communication System

• Mass Communication Update– Privacy improvements– Sponsorship capabilities

• iStanford– Smartphone capabilities bring a new dimension to

emergency communications– Emergency “tile” in iStanford– Adding EAP locations– Enable two way communications– Ability to collect information from the field

2010 Fall Exercise Planning

• Purpose– To test the ability of the university to manage a campus-wide

building evacuation while accounting for staff, faculty & students and collecting information about hazards and critical operations.

• Dates– Considerations

• After students are settled• Before exams start up

– = October

• Avoid homecoming - October 22, 23, 24• Great California Shake Out - Thursday, October 21• Loma Prieta Anniversary - Sunday, October 17• Classes most busy from 10 AM - 2 PM• Least classes on Fridays

Fall Exercise Planning

• Decisions– To announce or not to announce– How extensive?

• Evacuate

• Faculty, staff accounting

• Collect information on hazards

• Plant issues/information?

• Report to DOCs

• DOCs to condense and report to EOC or EM office?

• Activate BATs, SCERTs?

Faculty Guidance for Emergencies

• Developing materials to inform faculty of their responsibilities should an emergency occur while class is in session– Applies to any individual in charge of a

class

Faculty Guidance

• Responsible individual in the room

• Provide direction and guidance to students

• Need to know and be able to execute proper response procedures

Faculty Guidance

• Three elements– Basic instructions for faculty– Syllabus insert and/or classroom handout– Instructions posted in the classroom

Business Continuity Planning

• Kuali Ready– Things are moving!– Received contractual paperwork from Kuali– Processing invoice to receive access to the

system• Steps to completion

– Gain full access to Kuali tool– Revise guidance material based on actual Kuali tool– Conduct training sessions– Go for it!

Training

• Intro to ICS– Tomorrow

• Advanced SCERT– Disaster Psychology (Friday)– Triage Refresher (July)

• Next SCERT class (August)