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Downtown Oakland Association Association

YTD Cash Summary-April 2014

YTD Budget Actual Annual Budget Notes

Cash Available

$877,886.84 $908,878.44 $970,096.49

$70,641.18 $30,830.18 $70,641.18

Includes board authorized allocations of

$12,037.00 to increase budget reserve,

$13,000.00 to increase sponsorship of Free

B Shuttle, and $14,774.00 to expand safety

ambassador services.

Less Reserve $40,000.00 $40,000.00 $40,000.00

Total Cash Available $908,528.02 $899,708.62 $1,000,737.67

Expenses

DISI $19,500.04 $7,371.53 $58,500.00 Please see attached

ORG $72,906.20 $78,425.37 $206,392.49

Variance due to board approved increased

Shuttle sponsorship-offset by Unallocated

Carry Forward funds. Please See Attached

SOBO $221,734.72 $209,469.91 $665,204.00 Please see attached

Total Expenses $314,140.96 $295,266.81 $930,096.49 Please see attached

Cash Remaining $594,387.06 $604,441.81 $70,641.18

Unallocated Carry Forward

Prior Year Reserve and Assessment

Income

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10:27 AM

4/26/14

Cash Basis

Downtown Oakland Association

April 2014 Expenses

Curr. Actual Curr.Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget Variance Explanation

EXPENSES

DISTRICT IDENTITY (DISI)

DISI Projects

Banner Program 0.00 291.67 -291.67 0.0% 0.00 1,166.68 -1,166.68 0.0% 3,500.00

Marketing 17.50 875.00 -857.50 2.0% 120.00 3,500.00 -3,380.00 3.43% 10,500.00

Merchant/Retail Support 0.00 250.00 -250.00 0.0% 0.00 1,000.00 -1,000.00 0.0% 3,000.00

Misc. 270.00 125.00 145.00 216.0% 727.88 500.00 227.88 145.58% 1,500.00 Includes payments to DISI Strategic Planning facilitator.

Public Relations 1,250.00 1,250.00 0.00 100.0% 5,023.65 5,000.00 23.65 100.47% 15,000.00

Public Space Development 0.00 166.66 -166.66 0.0% 0.00 666.64 -666.64 0.0% 2,000.00

Total DISI Projects 1,537.50 2,958.33 -1,420.83 51.97% 5,871.53 11,833.32 -5,961.79 49.62% 35,500.00

Special Events

Arts & Culture 0.00 833.34 -833.34 0.0% 0.00 3,333.36 -3,333.36 0.0% 10,000.00

CBD Sponsored Events 0.00 750.00 -750.00 0% 1,500.00 3,000.00 -1,500.00 50.0% 9,000.00 Includes sponsorship of EBBC Bike to Work Day

Holiday Event 0.00 333.34 -333.34 0.0% 0.00 1,333.36 -1,333.36 0.0% 4,000.00

Total Special Events 0.00 1,916.68 -1,916.68 0.0% 1,500.00 7,666.72 -6,166.72 19.57% 23,000.00

TOTAL DISI 1,537.50 4,875.01 -3,337.51 32% 7,371.53 19,500.04 -12,128.51 37.8% 58,500.00

ORGANIZATION

Non-Personnel Expenses

Accounting Expenses 0.00 541.67 -541.67 0% 0.00 2,166.68 -2,166.68 0.0% 6,500.00

Computer Service & Support 0.00 166.66 -166.66 0% 125.00 666.64 -541.64 18.75% 2,000.00

Consulting & Legal Expenses 0.00 208.34 -208.34 0% 0.00 833.36 -833.36 0.0% 2,500.00

Fees & Permits 0.00 166.66 -166.66 0% 0.00 666.64 -666.64 0.0% 2,000.00

Insurance

Directors & Officers 0.00 0.00 0.00 0% 1,120.00 1,215.00 -95.00 92.18% 1,215.00 Paid in full

General Liability 0.00 0.00 0.00 0% 2,448.00 2,448.00 0.00 100.0% 2,448.00 Paid in full

Total Insurance 0.00 0.00 0.00 0% 3,568.00 3,663.00 -95.00 97.41% 3,663.00

Misc. 76.00 41.66 34.34 182% 133.00 166.64 -33.64 79.81% 500.00

Occupancy

Rent 1,824.50 1,757.84 66.66 104% 6,930.41 7,031.36 -100.95 98.56% 21,094.00

Total Occupancy expenses 1,824.50 1,757.84 66.66 104% 6,930.41 7,031.36 -100.95 98.56% 21,094.00

Office Furniture & Equipment 157.03 125.00 32.03 126% 264.55 500.00 -235.45 52.91% 1,500.00

Postage, Shipping & Delivery 88.50 41.66 46.84 212% 115.84 166.64 -50.80 69.52% 500.00

Printing & Copying 161.19 250.00 -88.81 64% 161.19 1,000.00 -838.81 16.12% 3,000.00

Supplies 200.24 291.66 -91.42 69% 1,069.04 1,166.64 -97.60 91.63% 3,500.00 Includes purchase of ink for printer

Telephone & Telecommunications 166.58 208.34 -41.76 80% 666.05 833.36 -167.31 79.92% 2,500.00

Total Non-Personnel Expenses 2,674.04 3,799.49 -1,125.45 70% 13,033.08 18,860.96 -5,827.88 69.1% 49,257.00

ORG/Special Projects

Annual Breakfast Meeting 0.00 0.00 0.00 0% 0.00 0.00 0.00 0.0% 5,000.00

Business Attraction & Retention 0.00 83.34 -83.34 0% 0.00 333.36 -333.36 0.0% 1,000.00

Shuttle 18,000.00 5,000.00 13,000.00 360% 18,000.00 5,000.00 13,000.00 360.0% 5,000.00 Increased funding authorized by board at the March meeting-

$13K difference offset by Unallocated Carry Forward funds.

Total ORG/Special Projects 18,000.00 5,083.34 12,916.66 354% 18,000.00 5,333.36 12,666.64 337.5% 11,000.00

Personnel & Related

Public Relations 1,250.00 1,250.00 0.00 100% 5,023.65 5,000.00 23.65 100.47% 15,000.00

Staff Personnel 10,592.16 10,594.63 -2.47 100% 42,368.64 42,378.52 -9.88 99.98% 127,135.49

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10:27 AM

4/26/14

Cash Basis

Downtown Oakland Association

April 2014 Expenses

Curr. Actual Curr.Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget Variance Explanation

Training & Prof. Develop. 0.00 333.34 -333.34 0% 0.00 1,333.36 -1,333.36 0.0% 4,000.00

Total Personnel & Related 11,842.16 12,177.97 -335.81 97% 47,392.29 48,711.88 -1,319.59 97.29% 146,135.49

TOTAL ORGANIZATION 32,516.20 21,060.80 11,455.40 154% 78,425.37 72,906.20 5,519.17 107.57% 206,392.49

SOBO

Landscaping Staff Person 1,583.00 1,583.34 -0.34 100% 4,643.00 6,333.36 -1,690.36 73.31% 19,000.00

Maintenance 18,000.00 18,000.00 0.00 100% 70,820.01 72,000.00 -1,179.99 98.36% 216,000.00

Misc. SOBO Expenses 21.95 361.59 -339.64 6% 5,240.35 1,446.36 3,793.99 362.31% 4,339.00 Includes reimbursement to PSC for storage cage expansion

PROW Maintenance 391.35 3,333.34 -2,941.99 12% 3,074.97 13,333.36 -10,258.39 23.06% 40,000.00 Includes costs associated with art deco clock repair, CCTV

data storage and expansion of ambassador storage

Security 34,439.38 30,683.66 3,755.72 112% 125,691.58 122,734.64 2,956.94 102.41% 368,204.00 Includes board authorized pricing adjustment per contract

ammendment-difference offset by Unallocated Carry

Forward funds.

Watering 0.00 1,471.75 -1,471.75 0% 0.00 5,887.00 -5,887.00 0.0% 17,661.00

Total SOBO 54,435.68 55,433.68 -998.00 98% 209,469.91 221,734.72 -12,264.81 94.47% 665,204.00

TOTAL EXPENSE 88,489.38 81,369.49 7,119.89 108.75% 295,266.81 314,140.96 -18,874.15 93.99% 930,096.49

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Combined Occupancy Costs for DOA and LMUDA

Current Rent and Expenses Square Footage Price Per Sq. Ft. Monthly Costs Notes

388 19th 1278 $2.00 $2,556.00 no charge for utilities

390 19th Street (Small Locker Rm) 300 $3.084 $925.20

Storage Cage in Garage Monthly Fee $150.00

Monthly Internet and Phone Service Monthly Fee $183.00

Office Water Service $70.00

Total Monthly Cost $3,884.20

Proposed Rent and Expenses

388 19th 1278 $2.00 $2,556.00 No charge for utilities

1924 Franklin (Ambassador

Operations Center, includes locker

room, break room and Team Lead

and Admin. offices)2772 $1.353 $3,750.52

No charge for utilities. Lease term of 2yrs.,

7 months, commencing on June 1, 2014,

followed by a two year lease option to

bring us to end of BID term.

Storage Cage in Garage Monthly Fee $150.00

Monthly Internet Service Monthly Fee $257.90

Phone and internet for 388 19th and

internet only for 1924 Franklin

Office Water Service $70.00

Total Monthly Cost $6,784.42

Monthly Difference $2,900.22 Will run variance in occupancy line item in

each district budget for 2014, for increased

rent between June 1st and December 31st, One time expenditure for purchase

of office equipment and furniture

Not to exceed

$5,000.00.

$2500.00/district

Will run a variance in office furniture and

equipment line item in each district budget

for 2014.

Annual Difference in 2014 $39,802.59 Includes purchase of office furniture and

equipment.

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