district profile - cachar · 2018. 12. 8. · a gateway to mizoram, manipur and tripura, the town...

INTRODUCTION

DISTRICT PROFILE

Cachar district is located in the southernmost part of Assam. It is bounded on the north by

Barail and Jayantia hill ranges, on the south by the State of Mizoram and on the west by the districts

of Hailakandi and Karimganj. The district lies between 92° 24' E and 93° 15' E longitude and 24° 22' N

and 25° 8' N latitude. The total geographical area of the district is 3,786 Sq. Km. The Barak is the

main river of the district and apart from that there are numerous small rivers which flow from Dima

Hasao district, Manipur or Mizoram.

The district is mostly made up of plains, but there are a number of hills spread across the

district. Cachar receives an average annual rainfall of more than 3,000mm. The climate is Tropical

wet with hot and wet summers and cool winters. The climatic condition of this district is significant

for humidity in summer season and it is often intolerable. During the winter season, it is as cold as

other parts of north India and the rainy season of this district starts from May and ends after

October. Bengali is the Official Language in this district with majority of the people primarily

speaking Bengali and Sylhettee, a Bengali-dialect. Apart from Bengali, other languages spoken in the

district include Assamese, Meitei Manipuri, Bishnupuriya Manipuri, Dimasa and Rongmei-Naga.

There are also few Mizo, Kuki and Khasi people who form microscopic minority. The Bhuban ranges

on the eastern side of the district covers a considerable area. The river Barak, along with the

tributaries, Jiri, Chiri, Madhura, Jatinga, Sonai, Katakhal and others are flowing through the centre of

the plain valley of the district. Explorations by ONGC in different parts of Cachar have indicated that

there are huge mineral oil and gas deposits in various parts of the district.

Silchar, the district headquarter town, situated on the South bank of the Barak river is an

important commercial centre of the state. A gateway to Mizoram, Manipur and Tripura, the town

naturally plays a vital role so far supply of essential commodities etc to those states is concerned. A

medical college, station of All India Radio, TV Station and several other institutions has helped the

town grow in importance. The district of Cachar is the home of a large number of Tea Gardens too.

Lakhipur is the richest pine - apple growing area in the country, again on the bank of Barak.

Total Population ( as per 2011

Census) : 1736319

Male: 886616 Female:849703

Total Literacy Percentage:

80.36%

85.85% 74.62%

Sub-Division = 3 (three) Silchar, lakhipur & Katigorah

Revenue Circle = 5 (five) Silchar (Sadar), Sonai, Katigorah, Udharbond & Lakhipur

Police Stations = 10 (Ten) Silchar (Sadar), Sonai, Katigorah, Dholai, Udharbond, Borkhola,

Kochudaram, Lakhipur, Joypur & Jirighat.

(B) POLL SCHEDULE

Sl. No.

Event 1st Phase 2nd Phase

1. Issue of Notice of Election by

Deputy Commissioner/SDO(C) 05-11-2018 09-11-2018

2. Last date of filing Nominations 15-11-2018

(From 11:00 A.M. to 3:00 P.M.) 19-11-2018

(From 11:00 A.M. to 3:00 P.M.)

3. Scrutiny of Nomination Papers 16-11-2018

(From 10:30 A.M) 20-11-2018

(From 10:30 A.M)

4. Date of Publication of List of validly nominated candidates

16-11-2018 20-11-2018

5. Date of withdrawal of

candidature 19-11-2018

(Upto 3:00 P.M.) 22-11-2018

(Upto 3:00 P.M.)

6. Date of Publication of List of

contesting candidates 19-11-2018

(After 3:00 P.M.) 22-11-2018

(After 3:00 P.M.)

7. Date and Time of Poll 05-12-2018

(7:00 A.M. to 3:00 P.M.) 09-12-2018

(7:00 A.M. to 3:00 P.M.)

8. Date and Time of Re-Poll

(If any) 07-12-2018

(7:00 A.M. to 3:00 P.M.) 11-12-2018

(7:00 A.M. to 3:00 P.M.)

9. Date of Counting 12-12-2018

(From 8:00 A.M. till completion of the Counting Process)

12-12-2018 (From 8:00 A.M. till completion

of the Counting Process)

PREPARETORY STAGE

Three different stages of action nave been envisaged for performing specified set of activities in

connection with the conduct of the Panchayat Election, 2017-18. These are (a) Preparatory State, (b)

Conduct of Polls and (c) Counting of Ballot Papers.

The first is the preparatory stage. Preparatory works to the holding of Election have been listed under

two Sub-Heads (a) Statutory & (b) Administrative.

STATUTORY FUNCTIONS ADMINISTRATIVE FUNCTIONS

(i) Preparation of Electoral Rolls

(ii) Preparation and Publication of list of

polling stations

(iii) Notification of Poll Date

(iv) Notification of date

Nominations/scrutiny, Announcement of

valid nominations and allotment of

symbols, Appointment of polling agents,

etc.

(v) Printing of Ballot Papers.

(i) Drafting of personnel for polling Counting Duty and

issue of Appointment letters, etc. and imparting training

thereof

(ii) Appointment of Sector Officers / Zonal Magistrates.

(iii) Assessment of procurement of polling materials like

various Forms, envelops, ballot

papers ballot boxes and other materials and stationeries.

(iv) Verification and repair of Polling Stations and repair of

roads and bridges etc.

(v) Constitution of various cells for performing various

tasks and preparations of budgets and estimate thereof.

(vi) Review of Law & Order situation and security

vulnerable polling aspects including assessment of

stations/ Availability of police force and their proper

deployment etc.

ELECTORAL PROFILE:

Geographically the area of the Cachar Zlla Parishad is congruent to the entire Cachar District minus

the declared Urban Areas of Silchar Municipal Board, Lakhipur Municipal Board and Sonai Town

Committee.

The total population of the Cachar Zilla Parishad as per the 2011 Census is 15,35,824.

Total SC population in the Zila Parishad is 2,35,505.

Total ST Population in the Zilla Parishad is 16,863.

Total voters as per the Electoral Roll is 10,54,459.

Total No. of polling station is 1,659

Total No. of Zilla Parishad Constituencies is 27 (Annexure -I)

Total No. of Anchalik Panchayath is 15 (Annexure -II)

Total 162 numbers of Anchalik Panchayath Members with reservation (Annexure III)

Total 162 numbers of Gaon Panchayath President/Vice President (Annexure III)

Total No of seats and reservation thereof for SC/ST and women categories (with 50% of seats

reserved for Women) for ZP Member, AP Member, GP President and GP Member Constituencies,

summarily, are as follows:

(A) Zilla Parishad Member:

Total seats : 27

Reserved for SC : 04

Reserved for ST : Nil

Reserved for Women : 14

(B) AP President

Total seats : 15




(C) AP Vice-President

Total seats : 15




(D) AP Member

Total seats : 162


Reserved for ST : 01


(E) GP President:

Total seats : 162




(F) GP Vice-President:

Total seats : 162




(G) Group Members:

Total seats : 1620




Reservation for the seats of AP Presidents and

AP Vice-Presidents has also been done

as per provisions of Assam Panchayat Act, 1994

(as amended).

(Annexure –I) RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ZILLA PARISHAD MEMBER CONSTITUENCIES

FOR PANCHAYAT ELECTION-2017-18.

Sl. No.

No. & Name of Zilla Parishad No. & Name of ZP Member Constituency

Reservation for Panchayat Election 2017-18

1 03- Cachar 01- Sonai (Purba) Women

2 03- Cachar 02- Sonai (Madhya) Women

3 03- Cachar 03- Sonai (Uttar) Women

4 03- Cachar 04- Sonai (Paschim) -

5 03- Cachar 05- Dholai (Purba) -

6 03- Cachar 06- Dholai (Madhya) -

7 03- Cachar 07- Dholai (Dakshin) -

8 03- Cachar 08- Dholai (Paschim) Women

9 03- Cachar 09- Udharbond (Dakshin) Women

10 03- Cachar 10- Udharbond (Paschim) -

11 03- Cachar 11- Udharbond (Uttar) -

12 03- Cachar 12- Udharbond (Purba) Women

13 03- Cachar 13- Lakhipur (Uttar) -

14 03- Cachar 14- Lakhipur (Paschim) -

15 03- Cachar 15- Lakhipur (Purba) Women

16 03- Cachar 16- Lakhipur (Dakshin) Women

17 03- Cachar 17- Borkhola (Purba) Women

18 03- Cachar 18- Borkhola (Uttar) SC (Women)

19 03- Cachar 19- Borkhola (Paschim) Women

20 03- Cachar 20- Borkhola (Dakshin) SC

21 03- Cachar 21- Katigorah (Paschim) Women

22 03- Cachar 22- Katigorah (Dakshin) -

23 03- Cachar 23- Katigorah (Uttar) SC

24 03- Cachar 24- Katigorah (Purba) Women

25 03- Cachar 25- Silchar (Paschim) -

26 03- Cachar 26- Silchar (Purba) SC (Women)

27 03- Cachar 27- Algapur (Purba) -

(Annexure –II)

RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PRESIDENT and VICE PRESIDENT

FOR PANCHAYAT ELECTION-2017-18.

Sl.

No.

No. & Name of Anchalik

Parishad

Reservation for AP

President Panchayat

Election 2017-18

Reservation for AP Vice-

President Panchayat Election

2017-18

1 01- Sonai A.P. - -

2 02- Narshingpur A.P. Women SC

3 03- Lakhipur - Women

4 04- Rajabazar A.P. Women Women

5 05- Udharbond A.P. Women -

6 06- Salchapra A.P. Women Women

7 07- Borkhola A.P. SC (Women) -

8 08- Katigorah A.P. Women -

9 09- Binnakandi A.P. - -

10 10- Silchar A.P. SC Women

11 11- Palonghat A.P. - -

12 12- Borjalenga A.P. - Women

13 13- Tapang A.P. Women Women

14 14- Kalain A.P. - SC (Women)

15 15- Banskandi A.P. Women Women

(Annexure –III)

RESERVATION OF SEATS FOR SC/ST & WOMEN FOR ANCHALIK PANCHAYAT MEMBERS/GP PRESIDENT/GP

VICE-PRESIDENT FOR PANCHAYAT ELECTION- 2017-18.

Sl. No.

No. & Name of Anchalik Parishad No. & Name of G.P.

Reservation for AP Member

Reservation for GP President

Reservation for GP Vice-President

1

01- Sonai A.P.

21- Kachudaram G.P. SC

2 08- Saidpur G.P. SC (Women)

SC

3 18- Dakshin Mohanpur G.P.

4 07- Dakshin Krishnapur G.P. SC

5 14- Rangirghat G.P. Women SC Women

6 11- Sildubi G.P. SC (Women)

7 16- Swadhin Bazar G.P. SC (Women)

8 20-Sundari G.P. Women

9 17- Nutan Ramnagar G.P. Women Women Women

10 06- Uttar Krishnapur G.P. Women Women

11 10- Dakshin Sayedpur G.P. Women

12 09- Sonabarighat G.P. Women Women Women

13 12- Satkarakandi G.P. Women Women

14 19- Hatikhal G.P. Women Women Women

15

02- Narshingpur A.P.

42- Jibangram G.P.

16 29- Shewrarthol G.P. SC SC (Women)

17 53- Darbi G.P. Women

18 28- Channighat G.P. Women

19 50- Cleverhouse G.P. Women SC Women

20 30- Jamalpur G.P. SC Women

21 41- Dholai G.P. SC (Women)

Women

22 51- Panibhara G.P. SC (Women)

23 31- Rajnagar G.P. Women Women

24 52- Putikhal G.P. Women SC (Women)

25 32- Narshingpur G.P. Women Women

26 33- Nagdirgram G.P. Women Women

27 40- Saptagram G.P. Women

28 34- Kazidahar G.P. Women Women Women

29 35 - Chandpur G.P. Women

30 27- Bhaga Bazar G.P. Women Women Women

31

03- Lakhipur A.P.

76- Fulertol G.P. SC Women

32 77 - Jirighat G.P. ST

33 78- Digli Bahadurpur G.P. ST (Women)

34 75- Pailapool G.P. Women Women

35 79- Lakhinagar G.P. Women Women

36 74- Sribar G.P. Women

37 73- Lakhipur Nayagram G.P. Women Women Women

38

04- Rajabazar A.P.

83- Narainpur G.P. SC (Women)

SC (Women)

39 85- Dewan G.P. SC (Women)

40 86- Barthal Thailu G.P. Women

41 92- Kanakpur-Doloicherra G.P.

ST (Women)

42 91- Baladhan Kanakpur G.P. Women Women

43 84- Laboc G.P. ST (Women)

44 89-Joypur Kamranga G.P. Women Women

45 90- Joypur Langlacherra G.P.

46 93- Harinagar G.P. Women Women

47 87- Digli-Lakhicherra G.P. Women

48

05- Udharbond A.P.

96- Arcuttipore G.P. Women Women

49 59- Kashipur G.P. SC (Women)

SC Women

50 94- Rongpur G.P. Women

51 103-Tikalpar G.P. SC (Women)

52 98- Mazargram G.P. Women Women SC (Women)

53 99- Udharbond G.P. Women SC

54 106- Madhura G.P. Women SC

55 97- Dayapur G.P. Women SC (Women)

56 102-Khaspur G.P. Women Women

57 104-Salganga G. P. Women Women

58 95- Gossaipur Durganagar GP

Women Women

59 100- Pangram G.P. Women

60 105-Kumbha G.P. Women

61 101-Larsing G.P. Women Women Women

62

06- Salchapra A.P.

122-Salchapra G. P Women Women

63 123- Rajnagar G. P. Women

64 128- Buribail G.P. SC (Women)

SC Women

65 119-Kumarpara-Nizjoynagar G. P.

Women SC (Women)

66 121- Srikona G. P Women Women Women

67 129- Borjatrapur G.P. Women Women

68 120- Krishnapur Bhairabnagar G.P.

Women Women

69 125- Bhangarpar G.P. Women Women Women

70

07- Borkhola A.P.

139 - Dudhpatil G.P. Women

71 137- Choto Dudhpatil G.P. Women

72 138- Haticherra G.P. Women Women

73 124- Sonapur G.P. Women

74 136- Masughat G.P. Women SC

75 135- Badarpur-Masimpur GP Women

76 130- Chesri G.P. SC (Women)

SC

77 131 - Borkhola G.P. SC Women

78 133- Dalu G.P. Women Women SC (Women)

79 132- Boro Rampur G.P. Women SC (Women)

80 126. Jaroiltola G.P. Women SC

81 127- Chandranathpur G.P. Women Women

82 134- Subong G.P. Women ST Women

83

08- Katigorah A.P.

149- Leverputa GP SC Women Women

84 148- Harinagar GP Women Women

85 145- Siddeswar GP Women Women

86 143- Gobindapur GP

87 144- Katirail GP Women

88 147- Rajatilla GP Women

89 141- Fulbari GP Women

90 146- Katigorah GP Women SC

91 142- Tarinipur GP Women SC

92 140- Dudhpur-Gonirgram GP SC (Women)

Women Women

93

09- Binnakandi A.P.

70- Binnakandi Bagan G.P. Women

94 67- Binnakandi G.P. SC (Women)

SC (Women)

95 15- Kaptanpur G.P. SC

96 68- Pabda G.P. Women Women SC (Women)

97 65- Rupaibali G.P. SC

98 71- Boali-Chengjur G.P. Women SC

99 72- Dilkush G.P. Women Women

100 69- Choto Mamda G.P. Women Women

101 66- Singerbond G.P. Women Women

102

10- Silchar A.P.

02- Ambikapur GP Women

103 01-Bhajantipur GP SC (Women)

104 118- Tarapur GP Women SC (Women)

105 05- Ghungur Purba GP SC SC (Women)

106 04- Meherpur GP SC (Women)

SC (Women)

107 55- Kanakpur GP Women SC (Women)

Women

108 58- Bagadahar Barjurai GP Women SC

109 117- Ramnagar - Tarapur GP Women Women

110 116- Tupkhana GP Women

111 57- Berenga GP Women

112 61-Neairgram-Bagpur GP Women

113 56- Madhurbond GP Women Women

114

11- Palonghat A.P.

37- Darmikhal G.P. SC (Women)

Women

115 38- Rukni G.P. SC Women

116 39- Palonghat G.P. SC (Women)

117 43- Bhubandahar G.P. Women Women

118 25- Bhubanhill G.P. Women

119 24- Ganganagar G.P. Women

120 23- Didarkush G.P. Women Women

121 36- Moniarkhal G.P. Women

122 26- Mohankhal Rammanikpur G.P.

Women Women SC (Women)

123

12- Borjalenga A.P.

110- Tarutajbari G.P. SC (Women)

Women

124 47- Loarbond G.P. SC (Women)

125 109- Silcoorie G.P. Women Women

126 48- Bag-o-Bahar G.P. Women Women

127 108- Bhorakai G.P. Women

128 44- Irrongmara G.P. Women

129 46- Dwarbond G.P. Women

130 45- Borjalenga G.P. Women SC (Women)

Women

131 54- Nayabil G.P. Women SC (Women)

132 107- Ghungoor West G.P. SC SC (Women)

Women

133

13- Tapang A.P.

111- Indragrah GP SC Women

134 115- Kathal GP SC (Women)

135 113- Tapang GP Women

136 112- Digorsrikona Alombag GP

Women Women

137 114- Borsangan GP Women Women Women

138 03- Chengcoorie GP Women

139 49- Rosekandi GP Women Women

140

14- Kalain A.P.

154- Khelma G. P Women

141 152- Mohadevpur G. P Women Women

142 163- Gorervitor GP Women

143 150- Jalalpur G. P Women Women

144 155- Kalain GP Women

145 151- Kushiarkul G. P Women

146 164- Gumra G. P

147 158- Lakhipur GP

148 159- Kurkuri GP Women Women SC

149 162- Sewti GP SC (Women)

Women SC

150 153- Paikan Digarkhal G. P SC SC (Women)

Women

151 157- Bhairabpur GP SC (Women)

SC

152 156- Kalibari GP Women SC (Women)

153 160- Burunga GP Women

154 161- Bihara GP Women

155

15- Banskandi A.P.

60- Badripar G.P. Women

156 64- Dungripar G.P. Women Women Women

157 80- Badri Chandrapur G.P. SC

158 81- Palorbond G.P. SC (Women)

Women

159 88- Dolugram G. P. Women

160 63- Gobindapur Algapur G.P. Women Women

161 82- Tarapur Manipur G.P. Women

162 62- Banskandi G.P. Women Women

Cells

1. PANCHAYAT ELECTION GENERAL CELL:

Officer-in-

Charge

Other Officers to

assist

Name of Assistant Name of Grade-IV

Sri Rajib Roy,

ACS

Addl. Deputy

Commissioner,

Cachar.

1. Smt. Basabi

Thakuria, ACS,

Election Officer,

Silchar.

2.Smt. D. Gogoi, ACS,

Asstt. Commissioner.

3.Sri A. Nath, AFS,

Finance & Accounts

Officer.

1.Sri Mrinmoy Nath, Sr. Asstt., DC’s

Office, Cachar.

2. Sri Shamsul Hoque Laskar, Sr. Asstt.,

DC’s Office, Cachar.

4. Sri Tushar Kanti Dey, Sr. Asstt., DC’s

Office, Cachar.

5. Sri Sadhan Sinha, Sr. Asstt.

6. Sri Debasish Barman, Jr. Asstt.

5. T. Lalmohan Singh, S.K., DC’s Office,

Cachar.

6. Sri Subodh Kanti Nath, Jr. Asstt., DC’s

Office, Cachar.

7. Sri Ramjatan Goala, Jr. Asstt., DC’s

Office, Cachar.

8. Sri Tulsi Kumar Nath, Jr. Asstt., DC’s

Office, Cachar.

9. Sri Tapash Kanti Nath, Patwari, O/O-

the C.O., Sadar Rev. Circle.

10.Sri Subhen Kanti Nath, Computer

Asstt. (attached to Dev. Br)

11. Sri Amin Ali, A.T., (attached to Dev.

Branch)

1.Sri Swapan Kr. Nath,

Peon O/O- the D.C.,

Cachar.

2. Sri Biplob Deb, O/O-

the Dist. Commandant,

Homeguard.

and Will be deputed by

Personnel Cell as per

requirement of the Cell-

in-Charge.

Activities of the Cell:

1. To implement all orders and directives received from the Assam State Election Commission and the Government pertaining to the conduct of ensuing Panchayat Election.

2. To perform all statutory functions like issue of notifications, printing of forms, purchase of 3. materials, printing of Ballot Papers, sale/issue of electoral rolls etc. as per the provisions of the

Panchayat Act and Rules. 4. To co-ordinate with the work of various cells and meet their requirements of material and fund. 5. To maintain proper accounts of all expenditure, cash book etc. 6. To keep proper custody of all election related materials like Result Sheets, used/unused ballot

papers in sealed trunks, ballot boxes etc. 7. Others time to time need based election related works.

2. PERSONNEL CELL:

Officer-in-Charge Other Officers

to assist


Sri Rajib Roy,

ACS, ADC, Cachar.

Sri D. Thakuria,

ACS, Asstt.

Commissioner.

1.Sri Sudhendu Bhattacharjee, Sr. Asstt.,

DC’s Office, Cachar, Silchar.

2. Sri Rahul Bhattacharjee, Copyist, DC’s

Office, Cachar.

3. Sri Swarup Chakraborty, Sr. Asstt.

D.C’s Office, Cachar.

4. Sri Kishore Dutta, Jr. Asstt., DC’s

Office, Cachar.

5. Sri Joydeep Chanda Paul, Jr. Asstt.,


1.Sri Ala Uddin,

Dist. Record Room,


2. Sri Shamim

Ahmed Laskar,

DDMA Branch, DC’s

Office, Cachar.

3. Sri Kamalendu

Singha, C/O- E.E.,

Irrigation, Silchar.


1. Collection of data on personnel from various offices. 2. Appointment of Zonal Magistrate, Zonal Officers & Sector Officers. 3. Drafting of Polling/ Counting Personnel as per Assam State Election Commission’s

Guidelines. 4. Drafting of Officers and Staff for Distribution/ Reception of Polling materials/ Ballot Boxes /

Receiving of Nomination Papers, Security Deposit etc. and placement of Officers/ Staffs to various Cells as per actual requirement.

5. To maintain appointment of Polling/ Counting personnel registers, Zila Parishad Constituency wise and submit these to NIC for printing of appointment letters.

ACTION PLAN

Officer-in-Charge of the Cell: - Sri Rajib Roy,, ACS, Addl. Deputy Commissioner, Cachar,Silchar

Assisting Officers: - Sri D. Thakuria, ACS, Assistant Commissioner, Cachar, Silchar.

Date of Poll: - 9th December,2018. Date of Distribution: - 7th December,2018 (for Katigorah /Borkhola/ Lakhipur /Dholai)

8th December,2018 (for Silchar /Algapur / Sonai / Udharbond) Date of Counting of Votes: - 12th December,2018 onwards.

DUTIES & RESPONSIBILITIES ARE AS FOLLOWS: -

1) Drafting of Polling Personnel as per Assam State Election Commission’s Guidelines and their appointment as Presiding & Polling Officers.

SL NO

CATEGORY TOTAL NUMBER OF POLLING STATIONS

20% AS RESERVE TOTAL

REQUIREMENT

1 PRESIDING OFFICER

1659 NOS

332 NOS 1991 NOS

2 1ST POLLING OFFICER 332 NOS 1991 NOS

3 2ND POLLING OFFICER 332 NOS 1991 NOS

4 3RD POLLING OFFICER 332 NOS 1991 NOS

5 4TH POLLING OFFICER 332 NOS 1991 NOS

Total 1659 NOS 1660 NOS 9955 NOS

1) Drafting of Polling Personnel will be completed within 15th November,2018

(Action – Personnel Cell/Data Base Management Cell)

2) Printed Appointment letters will be issued within 20th November/2018, subject to completion of

Data Entry by the Data Base Management Cell within 14th November/2018 and provide the printed

coded appointment letters to the Personnel Cell by 16th of November/2018 for necessary sorting &

dispatch. Further, decoding of Appointment letters are proposed to be done on the day of

distribution of Polling Materials from the Distribution Centres. Therefore, the system (Decoding) and

printing of decoded sheet is to be completed well in advance, i.e. on 5th of December,2018.

Construction Cell will provide 50(fifty) Nos of Decoding Counters at ISBT Campus for decoding of

appointment letters for the Polling Personnel on the day of Distribution of Polling materials i.e. on

07th & 08th of December, 2018. Similarly 06(six) Nos of decoding counters on the day of Counting of

Votes to Panchayat Election, 2018 on 12th of December, 2018. (Action – Data Base Management

Cell & Construction Cell)

3) All Polling Personnel / Counting Personnel will be imparted training & familiarization by the Training

& Co-ordination Cell, after dispatch of appointment letters to the Polling & Counting Personnel

respectively. All the Presiding Officers & Polling Officers will attend Training & Familiarization

programme as per Convenient Training Centre as mentioned in their respective appointment letters.

Accordingly, Data Base Cell will provide Group Numbers against each group of Polling Personnel for

according further necessary action by the Training & Co-ordination Cell & Personnel Cell respectively.

Further, Data Base Cell will also provide printed Appointment letters in respect of drafted Counting

Personnel to the Election Personnel Cell within 25th November,2018 and attendance sheets for both

Polling & Counting Personnel be provided, directly to the Training & Co-ordination Cell &

Remuneration Cell, accordingly.

Training & Co-ordination Cell is requested to intimate the date, time & Venues of Trainings by

preparing a Training Schedule, well ahead, and communicate a copy of the same to the Data Base

Cell, Remuneration Cell & Personnel Cell accordingly. Regarding familiarization of all the Polling

Personnel, which will be conducted only at Silchar at different venues accordingly, Group

Code Number wise Training & Familiarization Programme will be chalked out by the Training & Co-

ordination Cell in consultation with the Data Base Cell. (Action – Training & Co-ordination Cell /

Remuneration Cell /Data Base Cell)

4) Drafting of Officers & Staff for Distribution & Receiving / Decoding of Appointment Letters / Relieving

Officer / Strong Room Duty / detailment of Officers & Staff to various Cells, etc., from time to time on

receipt of programme & necessary requirement from the concerned Cell(s). (Action – Personnel

Cell / All Cells)

5) Transport Cell will provide all necessary vehicles with POL to the Personnel Cell as and when indent is

placed. Further, 2(two) Nos of vehicles will remain as standby for use by Personnel Cell. Transport

Cell will kindly ensure smooth dispatch of Polling Personnel on the day of the departure as well as, on

the day of Poll, after the Poll is over. (Action – Transport Cell)

6) Construction Cell will provide the Action Plan for Counting of Votes preferably within 19th

November/2018, accordingly, the number of personnel required for Counting will be prepared by the

Personnel Cell. Moreover, sheds are to be prepared for Distribution & Receiving of Materials /

Decoding of Appointment Letters / Sitting arrangements for Reserve Polling Personnel, category wise

separate sheds, (approx. 200 Nos each category), Relieving Counters (Sitting arrangement for 1(one)

officer & 3(three) officials, to relieve the Presiding Officers from Election Duty, ZPC wise, separately),

in consultation with Material Cell & Personnel Cell, Panchayat Election’2018. To provide one

separate room with sitting arrangement for Personnel Cell at I.S.B.T. on the day of Distribution,

Receiving and till the Counting of Votes are over. (Action – Construction Cell)

7) Electrification Cell will ensure proper & sufficient light facilities at all the counters & cells functioning

at ISBT / ISTT, Ramnagar and also provide necessary generator facility, in case of any load shedding /

power failure etc. (Action – Electrification Cell)

8) Remuneration of all polling personnel with reserve / Counting Personnel and other staffs will be

provided by the Remuneration Cell as per guideline. (Action – Remuneration Cell)

9) Refreshment cell will arrange to provide refreshment and water bottle to all the officers / staff

engaged for Decoding / officers and staff for Distribution and Receiving / Relieving Officer / Reserve

Polling Personnel / Counting personnel / Reserve Counting Personnel at I.S.B.T. & I.S.T.T. To arrange

proper refreshment / lunch / dinner to all persons engaged at personnel cell as per indent.

(Action – Refreshment Cell)

10) To issue pass for the Polling Personnel and to be handed over to the Materials Cell for onward

handing over of the same to each Polling Personnel, through the concerned Presiding Officer, (if

required) before distribution of polling materials. To issue passes for officers / staff of

Personnel Cell / Counting Personnel and all other officers and staff engaged for counting purpose.

The name of officers and staffs will be provided by the Personnel cell in due course. (Action – Pass

Cell)

11) Nomination receiving cell will submit actual requirement of officers and staff for nomination

receiving and also mention the venue of receiving of the same well before of the receiving of the

nomination. (Action – Nomination Receiving Cell)

12) Water supply Cell will facilitate sufficient & pure drinking water at I.S.B.T. / I.S.T.T., Silchar for all the

personnel engaged for election purpose on the day of distribution and receiving of polling materials

at various corners and also the same process will be implemented at the time of counting.

(Action – Water Supply Cell)

3. NOMINATION RECEIVING CELL (FOR ZPC/AP/GP) :-

Officer-in-

Charge

Other Officers to

assist


Sri P.B. Roy,

ACS

Dist. Dev.

Commissioner,

Cachar, Silchar.

Sri Debasish Dey,

Administrative

Officer, DC’s

Office, Silchar.

1) Smt. Atashi Dutta

(Tarafdar), Sr. Asstt., DC’s Office,

Silchar.

2) Sri Prabir Kurmi, Sr. Asstt., DC’s

Office, Silchar.

3) Sri Sudipta Narayan Sikidar,

Sr.Asstt., DC’s Office, Silchar.

4) Sri Manash Ranjan Das, Sr. Asstt.,


5) Sri Naresh Barman, Jr.Asstt., DC’s

Office, Silchar.

Will be deputed by

Personnel Cell as

per requirement of

the Cell-in-Charge.


1. The Cell-in-Charge will chalk out detail programme for receiving of Nomination Papers for

27 Nos. of ZPC Members, 163 G.P. President & 163 A.P. Member Constituencies in the

District Headquarter as per the Notification to be issued by the ASEC in due course. The Cell

will also work out no. of A.R.Os/ staff will be required for receiving of Nomination Papers in

liaison with General Cell & Personnel Cell.

2. The Cell will also suggest venues for receiving of Nomination Papers for G.P. Members in

consultation with EROs.

3. To collect & provide Nomination paper as per guideline of the ASEC.

4. To arrange safe custody of list of contesting candidates & handing over of same to General

Cell/ Presses as per instruction of DC, Cachar..

5. To receive nomination forms etc. from Panchayat Election Branch.

6. To verify the list of contesting candidates with specific symbol and handover the same to

General Cell/ Ballot Paper Cell immediately after the last date fixed for withdrawal of

Nomination Papers to be fixed by the ASEC.

7. To submit security money with proper receipt and register to the Panchayat Election Branch

on daily basis.

8. To keep liasion with the Ballot Paper Cell for correct printing of Ballot Papers.

MANPOWER PLANNING

LIST OF AUTHORIZED OFFICERS FOR ZILA PARISHAD MEMBERS, G.P. PRESIDENTS & A.P. MEMBERS CONSTITUENCIES.

Sl. No.

Name & designation of Authorised Officer No. & Name of ZPC and GP president and AP Member

1 Sri Anurag Phukan, ACS, Circle Officer, Sonai Mobile No. 7086049314

01- Sonai (Purba)

2 02- Sonai (Madhya)

3 Nurzaman Choudhary, Addl. Chief Engineer, PHE, Cachar, Silchar Mob No. 435078668

03 - Sonai (Uttar)

4 04- Sonai (Paschim)

5 Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile No. 9707430898)

05- Dholai (Purba)

6 Sri. Rasaraj Das, PD, DRDA, Cachar, Silchar (Mobile No. 9435071604)

06- Dholai (Madhya)

7 07- Dholai (Dakshin)

8 Smt. D. Gogoi, ACS, Asstt. Commissioner, Silchar. (Mobile No. 9707430898)

08- Dholai (Paschim)

9 Sri Kuldip Hazarika, ACS, Circle Officer, Udharbond (Mobile No. 8876285835)

09- Udharbond (Dakshin)

10 10- Udharbond (Paschim

11 Ashit Deb, E.E. WRD, Silchar. Mobile No. 94351-79710

11- Udharbond (Uttar)

12 12-Udharbond (Purba)

13 Smt. J.R. Lalsim, ACS, Addl. Deputy Commissioner, Cachar. Mobile No. 9854410497

13- Lakhipur (Uttar)

14 14- Lakhipur (Paschim)

15 Sri P.K. Gupta, Circle Officer, Lakhipur (Mobile No. 8753872013)

15- Lakhipur (Purba)

16 16- Lakhipur (Dakshin)

17 Sri D. Thakuria, ACS,Asstt. Commissioner, Silchar (Mobile No. 8133979963)

17- Borkhola (Purba)

18 18- Borkhola (Uttar)

19 Sri R. K. Dam, ACS, Addl. Deputy Commissioner, Cacha (Mobile No.9874355305)

19- Borkhola (Paschim)

20 20- Borkhola (Dakshin)

21 Sri Rajib Roy, ACS, Addl. Deputy Commissioner, Cachar (Mobile No. 9435168531)

21- Katigorah Paschim

22 22-Katigorah Dakshin

23 Sri Jiten Taid, ACS, Circle Officer, Katigorah (Mobile No. 9755093935)

23- Katigorah Uttar

24 24- Katigorah Purba

25 Sri D. Pathak, Circle Officer, Sadr, Silchar (Mobile No. 8723039059)

25- Silchar Paschim

26

26-Silchar Purba

27 Sri Probal Kanti Deb, Superintending Engineer, PWD Building Division, Silchar. Mobile No. 9435073770

27- Algapur Purba

(B)For G. P. Members Constituencies

Sl.

NO

Name & Designation of the authorized Officer Name of Development

Block entrusted for

1 Sri Mohan Ingti, BDO, Sonai Dev. Block (Mob No-9401049309)

Sonai Development

Block/AP

2 Sri Pritam Deb, A.E, C/o E.E. Mech. Divn. Water Resource Division,

Silchar. Mob No-9402387533

3 Sri Tapan Bhattacharjee, SDAO, Sonai (Mob No-9435371043)

4. Rupak Kairi, JE, C/o E.E. W.R. Division, Silchar.

Mob No-94357724342

5. Sri Gautam Nath, ADO, C/O- SDAO, Sonai

Narsingpur Dev. Block/AP

6. Bharat Chandra Deori, Inspector of Boiler, Cachar, Meherpur, Silchar.

7 Sri P. Dasgupta, BDO, Narsingpur. (Mob No. 9435070537)

8 Abdul Rouf Choudhury, BDO, Lakhipur Dev. Block.

Mob No. 94350 79407

Lakhipur Dev. Block/AP

9 Sri N. Thombi Singh, SDAO, Lakhipur. (Mob No-94353-78031)

10 Sri Anowar Hussain, B.D.O., Rajabazar Dev. Block

M No. 9954876386

Rajabazar Dev. Block/AP

11 Sri F. U. Laskar, Asstt. Employment Officer, Cachar, Silchar. .

12 Sri T.J. Robert, B.D.O., Udharbond Dev. Block.

Mob No. 9401955458

Udharbond Development

Block/AP

13 Sri Debabrata Mazumder, J.E., PHE Division-II, Silchar.

M No. 9435503525

14 Sri Nilotpal Dey, J.E., PHE, Division-II, Silchar.

M No. 94350 72090

15 Sri Samsul Alom Choudhury, B.D.O., Salchapra Dev. Block.

Mob No. 91271 46291

Salchapra Dev. Block. /AP

16 Sri Baharul Islam Laskar, AEE, WR Div. Silchar

Mob No-9954145994

17 Sri S. Lhanghum, EO (Fish)

o/o the DFDO, Cachar

Borkhola Dev. Block/AP

18 Munim Doley, , E.O.(Credit), C/O- B.D.O., Udharbond Dev. Block.

M No. 94350 73579

19 Sri Rupon Dutta, J.E.,C/O- EE, PHE-I, Silchar.

20 Sri Suja Hussain Mazumder, B.D.O., Katigorah Dev. Block.

( Mob No. 9957142907)

Katigorah Dev. Block/AP

21 Sri Bhaskarjyoti Roy, Sr. Gr. J.E., C/O- EE, W.R. Divn., Silchar.

22 Smt. Kamali Sharma, B.D.O., Binnakandi Dev. Block.M No. 9401402964

Binnakandi Dev Block/AP

23 Sri Tarikuj Jaman Choudhury, Audit Officer, C/O- Asstt. Director, (Local

Fund), Silchar.

24 Sri Swapan Kr.Das, JE, C/O- AEE, PWD, Silchar.

Silchar Dev. Block/AP

25 Sri Satyabrata Chakraborty, Asstt. Director of Local Fund (Audit)

Mob No - 8638708151

26 Sri Hamidur Rahman,B.D.O., Silchar Dev. Block (M No. 9365520112)

27 Sri Rajib Sarma, AEE, WR Div.(Mechanical), Silchar.

Mob No-7896520586

Palonghat Dev. Block/AP

28 Sri Ashok Paul, Accounts Officer, PWD (RR), Silchar.

29 Sri Ashim Gupta, AEE(TC)

o/o the EE Irrigation(Mech)

Mob No-9401377047

30 Nazrul Islam Laskar, JE, PHE-I, Silchar.

Borjalenga Dev. Block/AP 31 Sri Motibur Rh. Barbhuiya, JE, PHE-II, Silchar.

32 Sri Nanda Kumar Goala, BDO, Tapang Dev. Block. M No. 9435073724

Tapang Dev. Block/AP 33 Sri Samir Paul, AEE, C/O- EE, PWD, Silchar Bldg. Division, Silchar.

34 Sri Abul Hussain, BDO, Kalain Dev. Block. (M No. 9435161891)

Kalain Dev. Block/AP

35 Sri Gaurav Barman, AEE, Assam Urban Water Supply & Sewerage

Board, Silchar.

36 Sri Altaf Hussain Laskar, Dy. Director, the Addl. C.E., Cachar & Hills,

Barak Valley Divn.

37 Sri Bhupesh Bhattacharjee, SE Gr-II, C/O- E.E., WR Divn., Silchar

38 Md. Wadiul Islam, i/c BDO, Banskandi Dev. Block.

Mob No-9864038246

Banskandi Dev. Block/AP

39 Sri Mazharul Islam , AEE, C/O- EE, WR Divn., Silchar.

Mob No-9435361956

4. MODEL CODE OF CONDUCT CELL AND OBSERVER CELL : This Cell is for the enforcement of Model Code of Conduct during Panchayat Election 2018 including expenditure incurred by the candidates and for the facilitation of the Observers. The Cell will furnish necessary circulars/instructions etc. regarding Model Code of Conduct for all political parties/Contesting Candidates and concerned Officer after collecting the same from the General Cell. The Model Code of Conduct Cell (including Expenditure Cell) will be functioning at Magistracy Branch, First Floor, D.C’s office, Silchar. The manpower of the Model Code of Conduct & Observer Cell as per the Order No.CDO(PE).116/2017-18/19-23 are as follows:

Officer-in-Charge Other Officers to assist Name of Assistant Name of Grade-IV

Sri Mridul Yadav, IAS,

Asstt. Commissioner,

Silchar.

1. Addl. S.P. (Hq.),

Cachar, Silchar.

2. Sri Pradeep

Gupta,ACS C.O.,

Lakhipur.

3. Sri D.Thakuria, ACS,


4.Sri Jitendra Taid, ALRS

C.O., Katigorah.

1.Sri Niranjan Dhar, Sr.

Asstt., DC’s Office,

Cachar, Silichar.

2.Sri Ratnadip Nath, Sr.


Silchar.

2. Sri Nurul Amin

Borlaskar, Jr.Asstt., DC’s

Office, Cachar.

3. Sri Nesley Shilla, Jr.

Asstt., D.C’s Office,

Cachar, Silchar.

1. Sri Musleh Uddin

Ahmed Borlaskar, P.S.,

O/O- the C.O., Sonai.

2. Sri Sadya Barman,

ARCS, Silchar now

deputed DC’s Office,

Silchar.

3.Sri Jalal Uddin

Choudhury, C/O Jt.

Director of Health

Services, Silchar.

ACTION PLAN Activities of the Cell:

1. This Cell shall will be responsible for enforcement of Model Code of Conduct including expenditure incurred by the contesting candidates.

2. To keep liaison with contesting candidates/ election agent. 3. This Cell will also look after the Election Observer and their accommodation, transportation

and other facilities as may be required. 4. To make arrangement for issue of permission for use of Vehicles/ Loud Speakers etc. by the

Candidates/ Political Parties/ Rallies/ meetings strictly as per ASEC’s guideline/ instructions. 5. Misc. matters related to the Model Code of Conduct & Election Observers.

The following additional manpower for Model Code of Conduct & Observer Cell will be will be required as follows :

1. Assistant 6(six) Nos. for MCC & Observer Cell. 2. Grade IV staff 7(seven) Nos.

(Action – Personnel Cell)

1. Since, as per guidelines of Assam State Election Commission, all contesting candidates of

Panchayat Election, 2018 have to submit their election expenditure statements to the State

Election Commission through Deputy Commissioner/SDO, after scrutinized by auditor within 60

days of announcement of result and hence, LAC wise Accounting Teams may be constituted to

monitor the expenditure incurred by the contesting candidates during electioneering period.

2. Accounts Officers and staff will be deputed by the Personnel Cell for constitution of LAC- wise

Accounting Teams. (Action – Personnel Cell)

3. All Officers/Staff engaged in the Cell have been directed to remain available in the Cell for taking

lawful action against violations of Model Code of Conduct as and when information/complaint(s)

are received.

4. To strengthen the activities of the Cell, area of operation for enforcing Model Code of Conduct has

proposed to be divided among the Officers. The Circle Officers/BDOs are to be involved in the

enforcement of Model Code of Conduct as in charge for the Circle.

5. Correspondence of instructions on conduct of election received from the Election Commission time

to time will be distributed among all concerned Officials & Political Parties/Candidates to

enlighten them.

6. A vehicle with labourers & materials for removal of violations shall be kept ready with each Circle

for the use by the task force. The i/c, Transport Cell is requested to provide vehicles with POL for

this purpose. (Action – Transport Cell)

7. One vehicle exclusively of Officer-in-Charge of MCC Cell and another vehicle for MCC & Observer

Cell are required to meet the delivery of urgent daks, etc. (Action – Transport Cell)

8. Circle Level MCC Task forces is constituted to monitor the violation of MCC.

REGARDING VISIT OF HON’BLE OBSERVER, THE FOLLOWING STEPS ARE TO BE TAKEN 1. Accommodation for Hon’ble Observers are to be provided in Circuit House, Silchar Action - Nazarat

Branch 2. Regarding transportation to Hon’ble Observers, good condition vehicles are required viz

Scorpio/Safari etc. Action – Transport Cell

3. As regards to security/escort for Hon’ble Observers, Supdt. of Police, Cachar, Silchar is to be

requested for providing the same. Action – Supdt. of Police, Cachar, Silchar

4. Pass for entrance in lounge at Airport to receive Hon’ble ObserversAction – Observer Cell

5. One Play Board marked as “Welcome at Silchar Airport” is required during the time of receiving of

Hon’ble at Silchar Airport. Action – General Cell

6. For smooth functioning of Observer Cell, Protocol Officer, Stenographer, Assistants, Grade –IV staff is

to be required. Action – Personnel Cell

7. Laptops/Computer for Hon’ble Observer with internet facilities along with Telephone guide is to be

provided to the Hon’ble Observers. Action – General Cell

8. Road Map/Road Chart/Electoral Roll is to be provided to the Hon’ble ObserversAction - General Cell

9. A good quality of Hand Bag with Writing Pad, one mobile set with sim card is to be provided to the

Hon’ble Observers Action – General Cell

10. Any other requirements for Hon’ble Observers will be provided as when needed.

11. List Polling Station as made available to the Political Parties & Contesting Candidates is to be

provided to Hon’ble Observers. Action – General Cell

12. A booklet containing the plan for managing the election in the District & such other documents are

essential Action – General Cell

13. Detailed plan for counting of votes Action – General Cell

14. Food arrangements may be made for Hon’ble Observers, PSO/Security/Driver Action –

Refreshment Cell

15. List sensitive & hypersensitive Polling Station along with Police Station Action – General Cell

16. List of Sector Officers with Mobile Numbers both Civil & Police Action – General Cell

17. Videographer for each Observer Action – General Cell

5. PUBLICITY & PUBLIC RELATION CELL :


Smt. D. Gogoi, ACS,

Asstt. Commissioner,

Silchar.

Dy. Director,

Information & Public

Relations, B.V. Zone,

Silchar.

To be deputed by the

Dy. Director,


Relations, Silchar with

due approval of the

Personnel Cell.

To be deputed by the

Dy. Director,


Relations, Silchar with

due approval of the

Personnel Cell.


1. To arrang wide publicity of all relevant information connected with the conduct of Panchayat Election and to keep proper co-ordination/liaison with Political parties/ Candidates, Press and Public.

2. This Cell will also make necessary arrangement regarding setting up of Media Centre at the Counting Centre.

3. The Cell will keep constant touch with Election General Cell for wide publicity of diff. time bound notification/ instructions.

6. DATA MANAGEMENT CELL:


Sri R. Roy, ACS,

Addl. Deputy

Commissioner,

Cachar.

1) Sri Mridul Yadav, IAS,


2)Sri W. Shanti Singha,

D.I.O., NIC, Silchar.

1.Sri Kumarjit Choudhury,

Network Engineer, NIC, Silchar.

Other staff will be deputed by


requirement of the Cell-in-

Charge.

Will be deputed by

Personnel Cell as

per requirement of

the Cell-in-Charge.


1. Works of data entry, processing, arrangement and transfer of all data relating to conduct and counting etc.

2. All other works which needs computerization.

7. TRAINING AND COORDINATION CELL :

Officer-in-

Charge

Other Officers to assist Name of Assistant Name of Grade-IV

Sri R. Roy,

ACS

1) Superintending

Engineer, PHE, Cachar.

2)Inspector of Schools,

CDC, Silchar.

3)District Agriculture

Officer, Cachar.

4)Dist. Ele. Edn.

Officer, Cachar.

1.Sri Mridul Kanti Bhattacharjee,

UDA O/O- the S.O., Cachar,

Silchar.

2.Sri Saiful Islam Mazumder, UDA

O/O- the S.O., Cachar, Silchar.

3. Sri Sohrab Hussain Laskar, Jr.

Asstt., O/O- the S.O., Cachar,

Silchar.

Sri Rajkumar

Bardhan, O/O- EE,

PWD (Bldg.)


1. The Cell will arrange for imparting training to Polling and Counting personnel after chalking out of programme in consultation with Personnel Cell & with due approval of the D.C., Cachar.

2. This Cell will Coordinate various activities between different cells and others agencies as may be appropriate and will also monitor the progress etc. of various cells and make regular report to the Returning Officer. This Cell will also maintain liaison with the Police Deptt. as regards deployment of Police for security during poll and maintenance of Law and Order.

8. REMUNERATION CELL:

Officer-in-

Charge


Sri A. Nath, AFS,

Finance &

Accounts

Officer, DC’s

Office, Silchar.

1) Sri B. Paul, AFS,

Cachar Treasury, Sil.

2)Treasury Officer, New

Silchar Sub-Treasury.

3)Sri J. Bhattacharajee,

LDM, Cachar.

1.Sri Satyajyoti Deb, Sr. Asstt.,


2. Sri Sanju Deb, Jr. Asstt., DC’s

Office, Cachar.

3. Sri Rajesh Deb, Jr. Asstt., DC’s

Office, Cachar.

4. All staff of Cachar/ New

Silchar Treasury.

1) Sri Jakir Hussain

Borbhuiya, O/O- the

JDA, Cachar.

2) Will be deputed by


requirement of the Cell-

in-Charge.


1. The Cell will make arrangement for payment of remuneration to Polling / Counting personnel including reserve personnel as per rates to be communicated by the ASEC in due course.

2. To maintain proper payment register with due vouchers/certificates from Officer-in-Charge etc. and submit the same to the Panchayat Election Branch for submission of DCC Bills/ Audit purpose etc.

3. The Cell will prepare budget requirement well ahead of disbursement days of remuneration & submit the same to the General Cell for providing of fund in due course.

ACTION PLAN

Date of Poll 09/12/2018

Date of distribution of remuneration to the training personnel

No. of Phase /Venue and date will be finalized by the Personnel Cell & Training Cell

Date of Distribution of Remuneration to the poll personnel at the time of distribution of Poll materials

07/12/2018 (Katigorah/Borkhola/Lakhipur/ Dholai) 08/12/2018-(Silchar/Algapur/ Sonai/ Udharbond)

Date of Counting Votes 12/12/2018 onwards

Venue of preparatory works D.C office LA Branch and Cachar Treasury Office

Category wise requirement of polling personnel

Sl No

Category Total No of polling station

Total No. of Polling personnel

20% reserve on total polling personnel

Total requirement

1. Presiding Officer 1659 Nos

1659 Nos 322 Nos 1991 Nos

2. 1st Polling Officer 1659 Nos 322 Nos 1991 Nos

3. 2nd Polling Officer 1659 Nos 322 Nos 1991 Nos

4. 3rd Polling Officer 1659 Nos 322 Nos 1991 Nos

5. 4th Polling Officer 1659 Nos 322 Nos 1991 Nos

Total 8295 Nos 1660 9955 Nos

1. Requirement of staff for distribution of Remuneration

Since the Remuneration Cell play vital role in election a good numbers of experienced staff are

to be deputed in Remuneration Cell.

(Action :- Personnel Cell)

2. The Cell constituted with the following staff.

(a) Sri A. Nath, AFS, F & A.O., D.C. Office, Silchar – Cell In-charge (b) Sri B. Paul, AFS, Treasury Officer, Cachar Treasury, Silchar. (c) The Treasury Officer, New Silchar Sub-Treasury. (d) Sri J. Bhattacharjee, LDM, Cachar. (e) Sri Satyajyoti Deb, Sr. Asstt. L.A. Branch. (f) Sri Rajesh Kanti Dey, Jr. Asstt. Personnel Branch. (g) Sri Sanju Deb, Jr. Assistant, Magistracy Branch. (h) Sri Jakir Hussain Barbhuiya, Gr.-IV, O/o JDA, Cachar.

3. Function of the Cell :-

(i) The Cell will prepare probable budget estimate for payment of remuneration to the Polling

Personnel/ Counting Personnel (for election duty & training). The estimate will be prepared on

receiving the rate (T.A. and D.A. ) of Presiding and Polling Officer fixed by the Assam State Election

Commission. (Action :- General Cell).

(iii) Distribution of Remuneration amongst the Presiding & Polling Personnel those who are attending

training at various venues. Venue-wise list along with the APRs to be provided by the NIC / Personnel

Cell / Training Cell at least 3(three) days before the training , in consultation with Remuneration

Cell.(Action :- Personnel Cell/ NIC, Silchar / Training Cell)

(iv) Distribution of remuneration to the Polling Personnel at the time of distribution of Polling materials

at the different Counters to be selected by the Material Cell. The material cell will furnish ZP-wise

Counter, total No. of Polling Stations in each Counter and the date of distribution.(Action :- Material

Cell)

1. (i) Construction Cell will make necessary sitting arrangement of 2(two) Assistants against each

receiving & distribution Counter adjacent to the Material Distribution Counters for making payment

of remuneration as well as collection of APRs on return of Polling Parties.

(II) Construction Cell also provide rooms for making payment to the trainers at the time of training

at Training Centre.

(ii) One separate room to be allocated for Officer and staff of remuneration Cell at distribution

centre for office use.(Action :- Construction Cell).

2. Adequate venue-wise security arrangement may be made at the time of distribution or

remuneration in all Training Venues as well as Material Receiving & Distribution Counters.

(Action :- S.P., Cachar).

6. 1 (One) No. of light vehicles are to be placed to Remuneration Cell for disposal of day to day works

of the Cell. Further requirement of vehicles on actual need basis will be placed before transport Cell in

due course. (Action :- Transport Cell).

7. Necessary refreshment & safe drinking water to be provided to the officers & staff engaged in

Remuneration Cell. (Action :- Refreshment Cell).

8 Identity Cards to be issued in favour of Officers & staff engaged in Remuneration Cell for entry.

Necessary list will be placed in due course. (Action :- Pass Cell).

9. MATERIAL CELL :-

Officer-in-Charge Other Officers to

assist


Smt. J.R. Lalsim,

ACS, Addl.

Deputy

Commissioner,

Cachar, Silchar.

1) Sri A.B.

Choudhury, EE,

PHE Division-II,

Silchar.

2) Sri Zakir Hussain

Choudhury,

District Agril.

Officer, Cacahr.

1)Sri Amalendu Barman ,Sr.

Asstt., DC’s Office, Cachar.

2)Sri Gaithaiw Kabui, Sr. Asstt.,

DC’s Office, Silchar.

3) Sri Bimal Dhar, Sr. Asstt. O/O

C/O Katigorah.

4)Sri Debasish Barman, Jr.

Asstt., DC’s Office, Silchar.

5)Sri Pronoy Chakraborty, Jr.

Asstt., Election Office, Silchar.

Will be deputed by


requirement of the

Cell-in-Charge.


1. To assess requirement/availability of Polling/ Counting materials and place requirement to the General Cell well ahead.

2. To get Ballot Boxes tested at least 15 days prior to the date of departure of Polling Parties. 3. To sort out Polling Station wise Polling materials/ forms etc. at least 10 days before the date

of Poll. 4. To arrange placement of materials at the distribution Centre at least 3 days prior to Poll. 5. To arrange handing over of required additional materials to Zonal Officer from reserve stock

if needed. 6. To assess materials for counting of votes and place required to the General Cell well ahead. 7. Indent regarding different election materials to be submitted to the General Cell well ahead

for procuring & providing the same to Material Cell. 8. To collect list of contesting candidates and their symbols from Panchayat Election Branch

after scrutiny of nominations. To arrange handing over of polled materials/ statutory forms etc. to the General Cell, to be received by

the different Receiving Counters on Poll Day(s).

ACTION PLAN OF MATERIAL CELL

1. Date of Poll : 09/12/2018

2. Date of Distribution of Polling materials : 07/12/2018 & 08/12/2018

3. Venue of preparatory works : Conference Hall,Cachar Zila Parishad

4. Venue of distribution of Polling Materials : At ISBT/ISTT Building, Ramnagar

5. Total No. of Polling Stations : 1659 nos.

6. No. & Name of ZP Constituency Total No. of Polling Stations

1. Sonai ( Purba) -------------- 70 nos.

2. Sonai ( Madhya) -------------- 50 nos.

3. Sonai (Uttar) ------------- 60 nos. + 1 Aux. = 61 nos.

4. Sonai (Paschim) -------------- 60 nos.

5. Dholai (Purba) -------------- 70 nos.

6. Dholai (Madhya) -------------- 70 nos.

7. Dholai (Paschim) -------------- 70 nos.

8. Dholai (Dakhin) -------------- 60 nos.

9. Udharbond (Dakhin) -------------- 60 nos. + 2 Aux = 62 nos.

10. Udharbond ( Paschim) -------------- 60 nos. + 3 Aux = 63 nos.

Officer-in-charge : Shri J.R.Lalsim, ADC, Cachar

Assisting Officer : Shri A.B Choudhury,EE,PHE Div-II

Assisting Officer : Shri Zakir Hussain Choudhury,D.A.O,Cachar

11. Udharbond (Uttar) -------------- 50 nos. + 1 Aux = 51 nos.

12. Udharbond (Purba) -------------- 50 nos.

13. Lakhipur (Uttar) -------------- 50 nos.

14. Lakhipur (Paschim) -------------- 70 nos.

15. Lakhipur (Purba) -------------- 70 nos. + 1 Aux = 71 nos.

16. Lakhipur (Dakhin) -------------- 60 nos.

17. Borkhola (Purba ) -------------- 50 nos.

18. Borkhola (Uttar) -------------- 50 nos.

19. Borkhola ( Paschim) -------------- 60 nos.

20. Borkhola ( Dakhin) -------------- 50 nos. + 1 Aux = 51 nos.

21. Katigorah (Paschim) -------------- 60 nos.

22. Katigorah (Dakhin ) -------------- 70 nos. + 1 Aux = 71 nos.

23. Katigorah (Uttar) --------------- 60 nos.

24. Katigorah (Purba) --------------- 60 nos.

25. Silchar (Paschim) --------------- 60 nos. + 18 Aux = 78 nos.

26. Silchar (Purba) --------------- 50 nos. + 11 Aux = 61 nos.

27. Algapur (Purba) --------------- 70 nos.

---------------------------------------------------------

Total = 1620 nos. + 39 Aux

Grand Total = 1659 nos.

A. Requirement of staff for arrangement of Materials in Material Cell

Already requirement placed to personnel cell and deployed.

B. Requirement/ arrangement of Polling Materials/ Ballot Boxes.

(i) Polling materials requirement 1659 sets for Polling Stations. + sets for

Zonal Officers for any emergency

+ 20% (332 sets) sets for Re-poll, if any.

+ 15% (249 sets) sets as Reserved Stock.

-------------------------------------------------------------------------

(ii) Ballot boxes ------- Available -- Big Size

(iii) Requirement :- The exact requirement of Ballot Boxes will be assessed on receipt of PS-wise

Voter of each PS from General Cell, Panchayat Election, 2018

Action :- Panchayat Election General Cell will take necessary action for checking, repairing(where

necessary) and oiling the Ballot Boxes & keep the same in ready condition for distribution to the Polling

parties.

(iv) Statutory and Non-Statutory forms Steps to be taken by the General Cell, Panchayat

(v) Envelops ( of different sizes) Election, 2018 for printing and procurement of

Distinguish mark Rubber Stamp adequate quantities ( including Reserve stock) &

(vi) Necessary materials, Indelible Ink, supplied to Material Cell latest by 13/11/18. All

Ballot papers ( of all categories) Forms to be given in a single perforated booklet

(vii) Electoral Rolls ( to be used as marked per PS including reserve. This will help the

Copies). Presiding Officer to trace out all forms at a glance.

C. (i) Sorting and packeting of materials, forms, envelops etc., other than ballot papers and Electoral

Rolls and shifting the same to ISBT/ISTT Building, Ramnagar ------ by

(ii) Setting of all materials PS-wise including Ballot Boxes other than Ballot Paper, paper seals and

marked copies of Electoral Rolls ------- by

(iii) Placement of specified items like ballot papers, paper seals and Electoral Rolls ( ZP Constituency and

Polling Station –wise --------- by

N.B :- After checking & sorting the ballot papers (of all four categories) & packeting these Z.P

Constituency-wise and Polling Station –wise and also the paper seals by Ballot paper cell, these are to

be handed over to Material Cell at ISBT/ISTT Building, Ramnagar ----- by

D. Distribution Register:-

A Distribution Register ZP Constituency-wise and PS-wise to be prepared by the Ballot Paper

Cell showing the column (1) Sl. No. (2) PS. No., (3) Full name of P.S, (4) Quantity & no. Ballot Boxes, (5)

Quantity and Sl. no. of Paper Seals, (6) Quantity and Sl. No. of Ballot papers (All categories), (7) Full

legible signature of the Presiding Officer will his full official designation. All these registers duly filled in

are to be handed over to Material Cell at least 4(four) days ahead of the date of distribution of Polling

Materials for handing over the same to the Officers of Distribution Centers for obtaining the signatures

of the Presiding Officers at the time of receiving the materials by them as a token of receipt of Ballot

Papers, Ballot Boxes and Paper Seals.

N.B:- Since materials for each Z.P. Constituency will be distributed through 2(two) no. of

Counters, 2(two) volumes of Registers for each Z.P. Constituency are to be prepared dividing equally

the No. of Polling Stations under each Z.P. Constituency. Where the total no. of Polling Station in any

Z.P. Constituency is odd one, say for example 61 no. of P.S, the first volume should contain P.S. No. 1

to 30 and the second Volume should contain P.S. No. 31 to 61.

In some cases, it may so happen that Ballot Papers, Paper Seals issued to the Presiding Officers

are not in order ( i.e., torn, missing, un-numbered). On the other hand, some technical fault in the ballot

boxes may be detected in the P.S on the day of poll. To meet such emergent situations, Officers and

Staff of Ballot Paper Cell and Ballot Box Cell are required to remain present with adequate stock of the

aforementioned materials on the day of distribution as well as on the day of Poll at the Distribution

Centre and Receiving Centre respectively i.e., at ISBT/ISTT Building. (Action :- Officer-in-charge,

Ballot Paper Cell, Postal Ballot Paper Cell)

4(four) copies of Electoral Rolls of all of the Z.P. Constituencies to kept ready with necessary entry of

issue of EDC/ Postal Ballot Paper Cell & handed over to Material Cell at lease 4(four) days ahead of the

date of distribution of Polling Materials without fail. Out of 4(four) copies, 2(two) copies will be supplied

to the Presiding Officers and rest 2(two) copies will be kept ready in case of necessity of replacement of

any part on the date of distribution/ Poll and in case of Re-Poll, if any. (Acton :- Officer-in-charge, EDC/

Postal Ballot Paper Cell/ General Cell, Panchayat Election, 2018)

E. Distribution of Materials –

(i) Date of distribution (i) on 07/12/2018 from 7.00 AM onwards for the folloing ZPCs :- 24/05-Dholai

(purba),24/06-Dholai (Madhya), 24/07-Dholai (Dakhin), 24/11-Udharbond (Uttar), 24/12-Udharbond

(Purba), 24/18-Borkhola (Uttar), 24/15-Lakhipur (Purba), 24/16-Lakhipur(Dakhin), 24/21-Katigorah

(Paschim), 24/22- Katigorah(Dakhin), 24/23- Katigorah (Uttar) and 24/24- Katigorah (Purba).

(ii) on 08/12/2018 from 7/00 AM onwards for the following ZPCs:- 24/01-Sonai (Purba), 24/02-

Sonai(Madhya), 24/03- Sonai (Uttar) 24/04- Sonai(Paschim), 24/08-Dholai (Paschim), 24/09-

Udharbond (Dakhin), 24/10- Udharbond(Paschim), 24/17-Borkhola (Purba), 24/19-

Borkhola(Paschim), 24/20-Borkhola (Dakhin), 24/13- Lakhipur (Uttar), 24/14- Lakhipur

(Paschim), 24/25- Silchar (Paschim), 24/26- Silchar (Purba) and 24/27- Algapur (Purba)

(ii) System adopted :- Proposed to be distributed for all Z.P. Constituency through 2(two)

counters for each Z.P. Each counter will be managed by 2(two)Asstts.,

2(two) Grade-IV and 3(three) manual labourers.

N.B :- (i) Personnel Cell will engage Officials/staff accordingly.

(ii) Distribution will be done under direct supervision of Shri J.R.Lalsim,A.D.C. and I/C Material

Cell to be assisted by Shri A.B Choudhury, E.E. PHE., Division-II,Silchar and Shri Zakir

Hussain Choudhury. District Agriculture Officer,Cachar

F. Receiving of Polled Ballot Boxes and other election materials :-

(i) Date of receiving :- On the day of Poll/following day (in case of remote areas)

(ii) Venue :- At ISBT/ ISTT Building, Ramnagar

(iii) System adopted :- (a) There will be 54 no. of counters for 27 Z.P. Constituency{(each

Z.P.C will be divided into 2(two) counters}. Each counter will be managed by 1(one) Gazetted Officer,

2(two) Assistants, 2(two) Grade-IV staff and 4-5 no. of Manual Labourers.

(b) For releasing the Presiding Officers after checking the Ballot Paper Account, Paper Seal Account and

Presiding Officers’ Diary and if found in order, the Presiding Officer will be released. For

this purpose Two sets of Officers preferably Magistrate with Grade-III and Grade-IV staff to be

entrusted with the responsibility.

N.B :- (i) Personnel Cell will engage Officials/staff accordingly.

G. Counting Materials :-

Counting materials other than specified forms are to be supplied by the Panchayat Election, General

Cell and arrange the same table-wise at least 2(two) days ahead of the counting of Votes.

(Action:- A.D.C. Cachar I/C General Cell, Panchayat Election, 2018 and Assisting Officers of General

Cell, Panchayat Election, 2018)

N.B : For proper and systematic completion of Counting of Votes, compiling of Result Sheets and

Sealing of the Statutory Covers, papers and Counted Ballot Paper with the seal of Assam State Election

Commission and announcement of result of Panchayat Election, 2018, a complete separate cell is

suggested to be formed with necessary Officers and Staff.

H. Officers and staf requirement :-

(1) FOR DISTRIBUTION: –

(a) At ISBT Building for 12 Z.P. Constituency , 2 Counter each ( i.e., 24 Counters) Assistants= 48 nos., Grade-IV =48 nos., Manual Labourers 50 nos.

(b) At ISTT Building for 15 Z.P. Constituency , 2 Counter each ( i.e., 30 Counters)

Assistants= 60 nos., Grade-IV =60 nos., Manual Labourers 60 nos.

( 2) FOR RECEIVING :-

(c) At ISBT Building for 12 Z.P. Constituency , 24 Gazetted Officers, 48 Assistants,

Grade-IV =48 nos., Manual Labourers 96 nos.

(d) At ISTT Building for 15 Z.P. Constituency , 30 Gazetted Officers, 30 Assistants,

Grade-IV =30 nos., Manual Labourers 120 nos.

N.B :- (i) Receiving will be done through 2(two) counters for each Z.P. Constituency.

(ii) For Distribution and receiving 10% Officers, Staff and Grade-IV employees are to

be kept as reserve.(Action : Officer-in-charge, Personnel Cell.)

I. Other arrangements to be made for Distribution and Receiving Centres :-

(a) Distribution and Receiving at ISBT Buildings for 12 no. of ZPC through 2(two) counters for

each ZPC.

(b) Distribution and Receiving at ISTT Buildings for 15 no. of ZPC through 2(two) counters for each

ZPC

1. Necessary counters to be constructed at ISBT & ISTT Buildings and necessary furniture to be provided. (Action : Officer-in-Charge, Construction Cell )

J. Requirement of Vehicles for Material Cell :-

(i) 2(two) Mini Trucks for shifting of materials from Conference of Zila Parishad to ISBT

Building from (to be specified as per election schedule) for preparation / packeting etc.

(ii) 1(one) Big Truck from (to be specified as per election schedule & election)for carrying of Ballot

Boxes from Unnayan Bhawan to ISBT/ISTT Buildings.

(iii) 4(four) no. of LMVs on the day of poll for sending of any materials, if required by the Zonal

Officer/ Presiding Officer of any Polling Station.

(iv)2(two) TATA Sumo and 1(One) Big Bus for the cell for carrying of light materials and

dropping of staff beyond Office hours.(Action : Officer-in-charge, Transport Cell)

IMMEDIATE REQUIREMENT :-

(1) Marked Rooms at ISBT/ISTT Buildings, Ramnagar to be vacated and cleaned immediately for preparatory works and smooth functioning of Material Cell.

(Action : General Cell/ Construction Cell, Panchayat Election, 2018)

(2) Ballot Boxes alongwith necessary forms / covers etc., for training purpose to be provided to Training Cell.

(Action : General Cell, Panchayat Election, 2018)

(3) All Forms to be printed as per latest guidelines of Panchayat Election including reserve and for Re-poll, if any. All Covers(Statutory/ Non-Statutory) and other poll materials to be supplied to Material cell as per latest guidelines of Panchayat election, 2018.(Action : General Cell, Panchayat Election, 2018)

10. BALLOT PAPER CELL/ POSTAL BALLOT PAPER CELL :

Officer-in-

Charge


Smt. J.R. Lalsim,

ACS, Addl.

Deputy

Commissioner,

Cachar, Silchar.

1)Sri Biswajit Paul,

AFS, Treasury Officer,

Cachar Treasury,

Silchar.

2) Sr. Sub-Registrar,

Silchar.

3) Sri Sanjeev Dey,

Auditor, O/O- the I.S.,

CDC, Silchar.

1) Sri Ratan Aimol, Jr.


Cachar, Silchar.

2) Sri Monowar

Hussain Barbhuiya, Jr.


Cachar.

3) Sri Pinu Roy,

Patwari, Sadar Circle ,

Silchar.

1. Sri Kripamoy Nath,

Chainman, C/O- S.O.,

Cachar &Hkd., Silchar.

2) Other staff will be

deputed by Personnel Cell

as per requirement of the

Cell-in-Charge.


1. To arrange security at the Presses where printing will take place.

2. There will be four categories of Ballot Papers viz. G.P. President, A.P. Member, G.P. Member

& Zila Parishad Member.

3. Keep co-ordination with Nomination Cell towards preparation of list of contesting

candidates.

4. To arrange sorting & keeping of Polling Station wise Ballot Papers on receipt of same from

the Printing Presses, as per guideline.

5. To collect required numbers of trunk for keeping Ballot papers from Panchayat Election

Branch.

6. To maintain proper stock register of Ballot Paper to avoid the chances of complications later

on.

7. To verify Ballot Papers on receipt from Printing Presses/ General Cell.

8. To arrange distribution of Ballot Papers to the distribution centre.

9. To submit requisition of sorting staff to Personnel Cell for sorting of Ballot Papers etc.

10. To get required numbers of Postal Ballot Papers printed and ready within 24 hours of

drawing up list of Contesting Candidates.

11. To get sufficient forms prepared.

12. To arrange sorting and dispatch of Ballot Papers of Service Voters after proper verification.

13. To arrange facilitation of casting of votes by means of Postal Ballot by all eligible persons,

i.e., by Polling Personnel, Drivers of the Govt. & Non-govt. vehicles etc.

14. To co-ordinate with Postal Authority for proper dispatch and delivery.

15. To arrange safe custody of Postal Ballots received till counting of votes.

ACTION PLAN

1.To collect the list of the contesting candidate with symbol assignment category-wise from the

Nomination Receiving Cell after finalisation of receipt of nomination papers on the same day

authenticated by the nomination cell (Action : Nomination Cell, PE)

2. One Magistrate along with security personnel is to be deployed for each printing press and for the

transit of printed Ballot Papers from the press to the Ballot Paper Cell. Adequate security may also be

provided during sorting, packeting of Ballot paper Cell (Action : General Cell, PE-2018)

3. On receipt of Ballot Paper from the press, proper stock Register is to be maintained to avoid chances

of complication later on. While sending the Ballot Paper to the table where sorting will be done. The

numbers of ballot papers issued to each table has to be maintained (Action : Ballot Paper Cell).

4. To work out the requirement of the ballot Paper for each Polling Station for all Categories.

( Action : Ballot Paper Cell, PE)

5. For printing of all categories of Ballot Papers – General Cell may take necessary steps for printing of

required Nos. of Ballot Papers including the prescribes additional (10%) Ballot Paper will be printed by

the General Cell. (Action : General Cell, PE-2018)

6. Requirement of Postal Ballot Papers may be obtained from Postal Ballot Paper & Certificate Cell.

(Action : General Cell, PE-2018)

7. Officers /Staff to be engaged for sorting of all categories of Ballot Paper where the requirement of

Staff is 100 Nos. These will be done under supervision of the following Officers for each counter.

Name of officer

No. & Name of ZPC No. & Name of AP Nos. of Polling Station( in Nos.)

Remarks

Officers may be detailed from General Cell and Personnel Cell ZPC wise.

1.Sonai Purba 01-Sonai AP 70

2.Sonai Madhya 01- Sonai AP 02 Narsingpur AP

50

3..Sonai Uttar 01- Sonai AP 15- Banskandi AP 10- Silchar AP

61

4.Sonai Paschim 01-Sonai AP 12-Barjalenga AP

60

5.Dholai Purba 11-Palonghat AP 60

6.Dholai Madhya 11-Palonghat 02-Narsingpur AP

70

7.Dholai Dakshin 02-Narsingpur AP 60

8.Dholai Pascchim 12-Barjalenga AP 02-Narsingpur AP

70

9.Udharbond Dakshin 05-Udharbond AP 15-Banskandi AP

62

10,Udharbond Paschim 05-Udharbond AP 15-Banskandi AP

63

11.Udharbond Uttar 05-Udharbond AP

51

12.Udharbond Purba 04-Rajabazar AP 50

13.Lakhipur Uttar 04-Rajabazar AP 50

14. Lakhipur Paschim 15-Banskandi AP 70

15. Lakhipur Purba 03-Lakhipur AP 71

16.Lakhipur Dakshin 09-Binnakandi AP 60

17.Borkhola Purba 07-Borkhola AP 50

18.Borkhola Uttar 07-Borkhola AP 50

19.Borkhola Paschim 07-Borkhola AP 06-Salchapra AP

60

20.Borkhola Dakshin 06-Salchapra AP 51

21.Katigorah Paschim 14-Kalain AP 60

22. katigorah Dakshin 08-Katigorah AP 14-Kalain AP

71

23. Kat6igorah Uttar 14-Kalain AP 60

24. Katogorah Purba 08-Katigorah AP

60

25. Silchar Paschim 10- Silchar AP 78

26. Silchar Purba 10- Silchar AP 61

27. Algapur East 13- Tapang AP 70

8. After sorting of Ballot Paper, packet would be handed over to the material Cell including the

Registered duly filled in. (Action : Ballot Paper Cell, PE)

9. To provide contingency money for Rs.80,000.00 (Rupees eighty thousand )only approximately for

Ballot Paper Cell for wages of Labour and misc. expenditure. ( Action : General Cell, PE).

10. To carrying sorted Ballot Paper from different sorted centres to Material Cell, vehicles are to be

required requisition of vehicles is to be submitted in due course. ( Action : Transport Cell, PE).

11. Refreshment Cell will arrange to provide refreshment/ Lunch/ Dinner/ fresh drinking water to all

officers and staff engaged in Ballot Paper Cell as per indent. (Action : Refreshment Cell).

11. TRANSPORT CELL :

Officer-in-Charge

Other Officers to assist


Sri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar, Silchar. .

1)The D.T.O., Cachar 2) The Station Superintendent, ASTC, Silchar.

1. Sri Debabrota Das, S.A., DC’s Office, Cachar, Silchar. 2. Sri Rajat Bhattacharjee, Sr. Asstt., DC’s Office, Silchar. 3. Sri Bikash Dutta, Jr.Asst., DC’s Office, Silchar. Any other staff will be deputed by the Personnel Cell as per requirement.

1. R.K. Biswajit Singha, PS, DC’s Office, Silchar. And Will be deputed by Personnel Cell as per requirement of the Cell-in-Charge.


1. To assess the requirement and availability of different types of vehicles (Govt. and Non-Govt.)

2. To requisition Non-Govt. vehicles on actual need basis & arrange examination by MVI to ensure proper service.

3. To allot vehicles to different Cells/Officers according to their needs as well as duties. 4. To maintain proper records of vehicles. 5. To issue POL as per need (i.e. requisition slip obtained from Officers/ Cells). 6. To maintain log sheets properly with due certificates from Officer-in-charge of the Cells. 7. To maintain proper register with details of vehicles/issue of POL/ No. of requisition days. 8. To de-requisition non-Govt. vehicles immediately after use. 9. To co-ordinate with transport operators and their respective associations. 10. To prepare a proper Route Chart as per report of Zonal Officers/ Sector Officers, earmarking

vehicles for carrying polling parties for all polling stations on the day and orderly dispatch of the same on the day fixed for departure.

11. List of drivers/ handyman of the requisitioned vehicles be maintained. 12. Assess the requirement of wages & submit proposal of fund to General Cell well ahead of

the date of disbursement. 13. Wages to Drivers/ Handymen are to be disbursed by maintaining proper A.P.Rs etc. 14. To submit the list of Drivers/Handyman of Govt. & requisitioned vehicles to Postal Ballot

Paper Cell for issue of their Ballot so as to enable them to cast their vote. 15. Vehicles needed for urgent work including Re-Poll (if any) and for unforeseen matters to be

kept identified and reserved and should not be released. 16. Arrangement of vehicles shall be made for to and fro transportation of officials/staff

engaged for receiving of materials from polling parties and to arrange for their departure to various destinations in the District.

17. Arrange for adequate vehicles for transportation of personnel during counting days.

ACTION PLAN

To start with the function of ensuing Panchayat Election Transport Cell, the following tentative Action

Plan is prepared for smooth conduct and mobility of Polling Personal in the District. Preliminary works of

the Cell have already been taken up from the Transport Cell headed by Shri R.K. Dam, ACS, Addl. Deputy

Commissioner, Cachar, Silchar.

Manpower: As per order under Memo No. CDO(PE).116/2017-18/19-23 – A, dtd. 07/11/2018 following is the

manpower of the Cell.

1. Shri R.K. Dam, ACS, Addl. Deputy Commissioner, Cachar - Officer-in-charge of the Cell.

2. Shri Angshuman Biswas, District Transport Officer, Cachar, Silchar.

3. The Divisional Superintendent, ASTC, Silchar.

4. Shri Debabrata Das, Supervisory Assistant, O/o. the Deputy Commissioner, Cachar, Silchar.

5. Shri Rajat Bhattacharjee, Jr. Asstt. O/o. the Deputy Commissioner, Cachar, Silchar.

6. Shri Bikash Dutta, Junior Assistant, District Record Room, O/o. the Deputy Commissioner,

Cachar, Silchar.

7. Shri Rk. Biswajit Singha, Process Server, O/o. the Deputy Commissioner, Cachar, Silchar.

Addl. 7 (seven) Nos. of Grade – III and 7 (seven) Grade – IV staff having past experience will be

required. Moreover, 7 (seven) nos. of Grade – III and 7 (seven) nos. of Grade – IV Staff will be required

three days prior to date of moving polling parties for poll purpose.

State/Central Govt. Offices has already been requested to place their vehicles at the disposal of

Transport Cell. TAI, ITA and General Manager, ONGC, Cachar Forward Base, Srikona will be requested to

furnish list of vehicle category wise.

1. Work to be done in Transport Cell:

a) Procurement of vehicle (Hiring and releasing)

b) Repairing of Govt. Vehicle.

c) Issue of POL to vehicles engaged with election works on need basis.

d) Route Chart/numbering and planning of vehicles as per polling station list and other follow

up action.

e) Maintenance of register in respect of payment of wages to driver and handyman of hired

vehicle.

f) Reporting of daily position of vehicle.

g) Planning for parking place of vehicles.

h) Detailment of vehicle in connection Training purpose at various places of the district.

i) Misc.

2. Requirement:

a) List of Polling Station (ZPC. wise).

b) List of Constituency Magistrates.

c) List of Zonal Magistrates.

d) List of Sector/Sub Sector Officer.

e) List of Micro Observer, if any.

3. Arrangement of Crane and Fire Brigade:

Two Cranes (Recovery Van) will be required and for the purpose, the District Transport Officer

will take necessary steps. Fire Brigade will be informed that they will be ready for any casualty

during Poll and counting days.

4. Arrangement of Vehicle for picking up Polling Personnel from different points of Cachar

District.

For picking up of Polling Personnel on 07/12/2018 & 08/12/2018 from various points of the

District at least 50 (fifty) numbers of buses will be detailed in various picking up points on

06/12/2018 and 07/12/2018.

5. Arrangement of Vehicle for Counting Staff.

At least 30 (thirty) Nos. of Buses will be required for carrying counting staff from various points

of Silchar Town to Counting Centre. The buses will have to be procured and they should report

to Transport Cell on the previous day of counting. Necessary action in this regard will be taken

by the Station Superintendent, ASTC, Silchar.

6. Procurement of vehicles:

The estimated requirement of vehicles for 27 (twenty seven) Nos. of Z.P. Constituencies in

Cachar will be ascertained only after receiving the report from the Sector/Sub Sector Officers

concerned.

The Sector Officer/Sub Sector Officers will have to be provided with Light Vehicles

shortly for collecting detailed information and preparation of Route Chart, Maps and to assess

the actual number of vehicle to be required for poll purpose. Moreover, it is estimated that

additional LMVs will have to be provided to Zonal Officers/Zonal Magistrate and Constituency

Magistrates on receipt of order from General Cell/Personnel Cell. Moreover, Light vehicles are

to be provided to various Cells as per requirement.

Compilation of Route Chart:

On receipt of detailed route chart from Sector/Sub Sector Officers that will be compiled in the

Cell and final chart will be prepared accordingly, which will be supplied to Sector/Sub Sector

Officers, Zonal Officers, Constituency Magistrates, Election Observers and all concerned in due

course.

7. Hiring of vehicles & process thereof:

Hiring of vehicles will be made through negotiations with different Commercial Vehicle Owners’

Association, Tea Association of India, Indian Tea Association, various schools and private parties,

if required, etc. In this regard meeting with various Commercial Vehicle Owners’ Association will

be convened with our officials, enforcement staff of DTO, Cachar and in the meeting the co-

operation and active participation of all association will be sought for during the process of

ensuing Panchayat Election. In case of any shortfall of vehicles, the matter will be taken up with

the Central Pool at Guwahati and with the District Magistrates of neighbouring States. POL will

be issued on need basis considering the distance and fuel efficiency of the particular vehicle.

Being an austerity measure, all Cell In charges will be requested to submit the demand for

vehicle well ahead on need basis and to release the vehicle after completion of the work.

8. Repairing of Govt. vehicle:

Repairing of departmental vehicle will be undertaken with approved workshop of Deputy

Commissioner, Cachar, Silchar after proper MVI examination, etc. as per need.

9. Supply P.O.L., etc.:

A meeting will be convened shortly with Petrol Pump Owners of Silchar town wherein decision

will be held regarding supply of POL on credit basis during entire process of the Panchayat

Election. Tentative requirement of POL will be worked out on receipt of Sector Officer List,

Route Chart, etc.

10. Vehicle required for picking up of Polling Personnel from different points of the District on the

day of distribution of materials and on the day of poll for returning of Polling Personnel to

their respective Head

district profile - cachar · 2018. 12. 8. · a gateway to mizoram, manipur and tripura, the town...

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