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DISTRICT OF SECHELT REGULAR MEETING OF COUNCIL

Community Meeting Room, 5797 Cowrie Street, Sechelt, BC Wednesday, February 21, 2018

7:00 pm

AGENDA 1. CALL TO ORDER AND DECLARATION OF CONFLICT 2. ADOPTION OF AGENDA 3. APPOINTMENTS AND DELEGATIONS

3.1 Sunshine Coast Community Forest 2017 Quarter 4 Results -

Glen Bonderud, President and Chair

Pg 3 - 7

4. PROCLAMATIONS

4.1 Toastmasters Month – February 2018 Pg 8

5. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS

5.1 Minutes of the Regular Council Meeting of February 7, 2018 Pg 9 - 18

5.2 Minutes of the Committee of the Whole Meeting of February 7, 2018

Pg 19 - 23

6. BUSINESS ARISING FROM THE MINUTES 7. COMMITTEE / COMMISSION MINUTES AND REPORTS

7.1 Minutes of the Special Finance, Culture and Economic

Development Committee Meeting of January 17, 2018 Pg 24 - 30

7.2 Minutes of the Finance, Culture and Economic Development Committee Meeting of February 14, 2018

Pg 31 - 35

8. BYLAWS

For Rescinding of Third and Third Reading

8.1 Porpoise Bay Harbour Amendment Bylaw No. 494-2, 2017

(a) Report from the Corporate Officer dated February 14, 2018 regarding Porpoise Bay Harbour Amendment Bylaw No. 494-2, 2017

Pg 36 - 37

(b) Porpoise Bay Harbour Amendment Bylaw No. 494-2, 2017 Pg 38 - 39 9. NEW BUSINESS

None.

10. BUSINESS ITEMS

10.1 Report from the Arts, Culture & Communications Coordinator

dated February 13, 2018

• District support for the Sunshine Coast Resource Centre Society’s Knowledge Exchange Project

Pg 40 - 52

10.2 Garbage Tags

• Report from the Engineering Technician dated January 31, 2018 regarding Garbage Tags

Pg 53 - 55

11. REPORTS FROM COUNCILLORS 11.1 Councillors’ Reports Verbal

11.2 SCRD Board – Council Representatives Reports Verbal

12. ITEMS FOR INFORMATION/RELEASE OF CLOSED MEETING ITEMS

12.1 Council Correspondence – for receipt Pg 56 - 70

12.2 Sechelt Visitor Information Stats – January 2017 Pg 71

12.3 Sechelt Visitor Information Stats – January 2018 Pg 72 13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS 14. ADJOURNMENT Public Question and Answer Period

SUNSHINE COAST COMMUNITY FOREST operated by Sechelt Community Projects Inc.

MEMORANDUM

DATE: February 7, 2018

TO: District of Sechelt Mayor and Council

FROM: Glen Bonderud, Chair & President

RE: 2017 Quarter 4 Results

Attached please find our final quarterly report for the year 2017. These are the unaudited statements of December 31, 2017 and we expect there will be no material changes to the numbers.

You will note our final volumes were 28,542 m3 versus the budget of 43,600 m3. The budgeted plan of harvesting East Wilson in 2017 was delayed until 2018 therefore the volumes were all from the Sechelt fire site. Prices were a very good surprise and reflect the advance in the log markets since the initial estimated pricing was put into place back in early 2016. Our species mix also has much to do with that, and the fact we did not process pulp logs this time. With regard to the pulp logs, logs with charcoal burn are rejected out of hand by pulp mills. Small bits of charcoal can cause huge damage to pulp/paper machinery and would entail shutdowns in mills resulting in large financial impacts. The average revenue value of $117.53/m3 would have dropped significantly if pulp logs had been recovered as we normally do, and our costs of harvesting, trucking and sorting would have increased as well, bringing down our net results.

Financially the net income was $639,814 for the volumes of 28,542 m3 and this equates to a margin of $22.42/m3. That margin in a normal year of 20,000 m3 would have resulted in $451,000 for the year without calculating the additional costs of pulp log harvesting.

Our costs were contained and that is all positive. I would draw your attention to the accrued liabilities of $446,588 on the Balance Sheet (ignoring the dividend of $25,890) for silvicultural and road de-activation costs. The silvicultural costs stay with us until stands are deemed “free growing” and the road costs will be addressed in the near future.

I cannot discuss too much the legal action that ELF has initiated but it is common knowledge the injunction was lifted, and we will see in March the results of the review. I know ELF has canvassed the Council to intervene and then criticized Council for not intervening. While I withhold my comments, that does not seem to apply to ELF and their supporters. Our contractor has been bothered and one of his employees intimidated. I would caution Council that since we are a subsidiary of the District of Sechelt ELF has in effect initiated an action involving a District subsidiary, please act accordingly and limit your communications with them.

Item 3.1

District of Sechelt

Regular Council Meeting Agenda

February 21, 2018

In December, as a result of the temporary injunction resulting in lost time and, to avoid further lost time, we moved the contractor over to Block EW23 so there will be three cut blocks this year which will increase our volumes for the year. On another note, we are most supportive of the District applying for the renaming of “Wormy Lake” to John Phare Lake in honour of John. He was one of our main contractors over the years. Throughout the past year our Operations Manager has dealt with many community groups who have asked for help; The Trails Society, Mountain Bikers, Sunshine Coast Wildlife Project, Sechelt Groves Society and Gibsons Wildlife Rehab. The fourth quarter also saw over 140 firewood permits issued. The Legacy Fund has helped many organizations over the past few years and we will continue to think of this signature contribution to the lower coast community. Regardless of what some folks think, we are the Community Forest.

District of Sechelt


February 21, 2018

Sechelt Community Projects

Statement of Operations and Retained Earnings

Budget Actual

For the period ended December 31, 2017 $/M3 December 31, 2017 $/M3 Variance

Harvest Volume Sold(m3) 43,600 28,542 (15,058)

Logging Revenue 3,406,000$ 78.12 3,354,523$ 117.53 (51,477)$

Cost of Sales

Amortization 0 - - - -

Planning 69,900 1.60 69,183 2.42 (717)

Logging 2,951,829 67.70 2,179,885 76.37 (771,944)

Silviculture 152,600 3.50 102,038 3.58 (50,562)

Supervision and quality control - - - - -

3,174,329 72.81 2,351,106 82.37 (823,223)

Gross Margin 231,671 5.31 1,003,417$ 35.16 771,746

Interest and other income 29,873 29,162 (711)

261,544 1,032,579 771,035

Expenses

Administration

Advertising and communications 10,395 11,385 990

Amortization 0 774 774

Bad Debts 0 - -

Bank charges and interest 360 352 (8)

Board and committee costs 14,200 16,579 2,379

Contingency 30,178 - (30,178)

Licences and Dues 13,225 9,986 (3,239)

Travel 3,500 10,420 6,920

Legal and audit 77,800 25,748 (52,052)

Management and administration 205,368 184,587 (20,781)

Office and miscellaneous 22,760 27,778 5,018

377,786 287,609 (90,177)

Strategic Initiatives

Community engagement 61,000 6,714 (54,286)

Forest Management 35,000 45,902 10,902

Research 0 52,540 52,540

96,000 105,157 9,157

473,786 392,765 (81,021)

Net income (loss) for the period (212,242) 639,814 852,056

Retained earnings (period start) 1,317,694 1,317,694 -

Dividend 0 (125,890) -

Retained earnings, end of period 1,105,452$ 1,831,618$ 726,166$

District of Sechelt


February 21, 2018


Balance Sheet

As at December 31, 2017 December 31, 2016

Assets

Current

Cash 2,451,393$ 1,795,461$

Temporary Investments - -

Accounts Receivable - 20,673

Prepaid expenses and WIP 12,735 -

Due from Broker 7,183 6,685

GST Receivable 7,203 3,286

Inventory - -

2,478,514 1,826,106

Property and equipment 3,097 3,871

Investment in and advance to subsidiaries 2,847 2,847

Prepaid operational costs 113,715 156,298

Deferred licence acquistion costs - -

2,598,172$ 1,989,122$

Liabilities

Current

Bank indebtedness -$ -$

Accounts payable and accrued liabilities 71,706 44,030

Accrued silvicultural costs 315,246 281,842

Accrued road deactivation costs 131,342 97,295

Advance from Broker - -

GST Payable - -

Dividend payable 25,890 25,890

544,184 449,057

Shareholder's Equity

Share capital 172,600 172,600

Contributed surplus 49,770 49,770

Retained earnings 1,831,618 1,317,694

2,053,988 1,540,064

2,598,172$ 1,989,122$

District of Sechelt


February 21, 2018


Statement of Cash Flows

Period ended Year ended

For the period ended December 31, 2017 December 31, 2016

Cash Provided by (used for)

Operating activities

Net income for the period 639,815$ (3,564)

Item not affecting cash

Amortization 774 968

Changes in working capital items

Accounts receivable 20,673 (13,798)

WIP and prepaids (12,735) -

Inventory - 147,904

Prepaid operational costs 42,583 40,978

Deferred licence aquistion costs - -

Accounts payable 27,675 (79,451)

Accrued silvicultural costs 33,404 (31,101)

GST payable (3,917) 7,431

Accrued road deactivation costs 34,047 0

782,320 69,366

Financing activities

Advances from shareholder - -

Due from Broker (498) 1,674

Payment of dividends (125,890) (225,890)

(126,388) (224,216)

Investing activities

Purchases of property and equipment - -

Investment in and advance to subsidiary - -

Redemption of (increase in) term deposits - -

- -

Net Increase (decrease) in cash 655,932 (154,849)

Cash position, beginning 1,795,461 1,950,311

Cash position, end 2,451,393$ 1,795,462

District of Sechelt


February 21, 2018

PROCLAMATION

Toastmasters Month February, 2018

WHEREAS: Toastmasters International, a non-profit educational organization, is a leader in making effective oral communication a national and international reality for all persons;

AND WHEREAS: Toastmasters programs help people develop skills in speaking, listening, and other vital skills that enhance leadership potential and foster understanding;

AND WHEREAS: There are two active Toastmasters Clubs on the Sunshine Coast that meet regularly to continue to promote the goals, vision, mission and core values of Toastmasters International;

AND WHEREAS: Toastmasters International has designated February as Toastmasters Month;

NOW, THEREFORE, I, Alice Lutes, Deputy Mayor, do hereby proclaim that February, 2018 shall be known as

Toastmasters Month

in the DISTRICT OF SECHELT.

ALICE LUTES, Deputy Mayor

Item 4.1

District of Sechelt


February 21, 2018

DISTRICT OF SECHELT MINUTES OF THE REGULAR COUNCIL MEETING

held at 5797 Cowrie Street, Sechelt, BC Wednesday, February 7, 2018

PRESENT Mayor B. Milne; Councillors A. Lutes; N. Muller; and D. Siegers

REGRETS Councillors D. Inkster; M. Shanks; and D. Wright

STAFF Chief Administrative Officer A. Yeates; Director of Corporate and Financial Services D. Stewart; Corporate Officer J. Frank; Director of Planning and Development T. Corbett; and Recording Secretary S. Tyne

______________________________________________________________________

1. CALL TO ORDER AND DECLARATION OF CONFLICT

The Mayor called the Regular Council Meeting to order at 7:00 p.m. and asked for any declarations of Conflict of Interest.

2. ADOPTION OF AGENDA

Res. No. 2018-2B-1 – Moved/Seconded

That the Agenda be adopted. CARRIED

3. APPOINTMENTS AND DELEGATIONS

3.1 Andrew Ambrozy with Leadership in Energy and Environmental Design (LEED)

Andrew Ambrozy and Michael Norquist were in attendance representing Maple Reinders.

The Mayor invited Mr. Ambrozy and Mr. Norquist to the delegation table and they presented Mayor Milne, Council and staff with the award of LEED Gold Certitication for the Sechelt Water Resource Centre (WRC).

Mr. Norquist noted that this is the seventh accolade presented to the WRC based on its improvements and industry leading eco-conscious choices. Mr. Ambrozy noted that the recognition has prompted the initiation of a project with the University of British Columbia (UBC) to potentially hold a Master’s program, at no cost to the District, related to, among other items, the processing of pharmaceutical waste. The WRC technology has also sparked interest in the organization Organica from Hungary, to study ways to even further improve the technology, capabilities and capacity, at no cost to the District.

Item 5.1

District of Sechelt


February 21, 2018

District of Sechelt Minutes – Regular Council Meeting Page 2 of 10 February 7, 2018

The Mayor thanked Mr. Ambrozy and Mr. Norquist for their hard work, the presentation and the award. 4. PROCLAMATIONS 4.1 White Cane Week February 4-10, 2018 The Mayor proclaimed February 4th to 10th, 2018 as White Cane Week. The Mayor invited Bill Conway, Chair of the Accessibility Advisory Committee to speak. Mr. Conway stated how pleased and honoured he was to note that 2018 is the first time in 72 years that the Province of British Columbia has recognized White Cane week. He noted his personal involvement and work with many initiatives to improve accessibility for the visually impaired community locally and federally. He also shared that he is currently working with the Sechelt Public Library on sourcing new funding for improving the library’s braille catalogue collection and with the Vancouver Public Library testing an “app” which would allow the visually impaired better ease of access to the facility. 4.2 Darwin Day February 12, 2018 The Mayor proclaimed February 12, 2018 as Darwin Day. 5. ADOPTION OF PREVIOUS MINUTES OF COUNCIL 5.1 Minutes of the Regular Council Meeting of January 17, 2018 Res. No. 2018-2B-2 – Moved/Seconded That the Minutes of the Regular Council Meeting of January 17, 2018 be received and adopted. CARRIED 5.2 Minutes of the 9:00 a.m. Special Council Meeting of January 31, 2018 Res. No. 2018-2B-3 – Moved/Seconded That Minutes of the 9:00 a.m. Special Council Meeting of January 31, 2018 be received and adopted.

CARRIED

District of Sechelt


February 21, 2018


5.3 Minutes of the 4:00 p.m. Regular Council Meeting of January 31, 2018 Res. No. 2018-2B-4 – Moved/Seconded That Minutes of the 4:00 p.m. Special Council Meeting of January 31, 2018 be received and adopted.

CARRIED

6. BUSINESS ARISING None. 7. COMMITTEE / COMMISSION MINUTES AND REPORTS

7.1 Minutes of the Planning and Community Development Committee Meeting of

January 24, 2018 Res. No. 2018-2B-5 – Moved/Seconded That the Minutes of the Planning and Community Development Committee Meeting of January 24, 2018 be received.

CARRIED Res. No. 2018-2B -6 – Moved/Seconded That the following recommendations from the Planning and Community Development Committee Meeting of January 24, 2018 be endorsed: Recommendation No. 3 - Minutes of the Accessibility Advisory Committee Meeting dated December 6, 2017- for receipt That the Minutes of the Accessibility Advisory Committee Meeting dated December 6, 2017, be received. Recommendation No. 4 - Minutes of the ICSP Advisory Committee Meeting dated December 13, 2017- for receipt That the Minutes of the ICSP Advisory Committee Meeting dated December 13, 2017, be received. Staff were directed to correct the Minutes by removing Angela Letman from the list of attendees present and include her in the list of staff present at the meeting.

District of Sechelt


February 21, 2018


Recommendation No. 5 - Minutes of the Advisory Planning Commission Meeting dated December 14, 2017- for receipt That the Minutes of the Advisory Planning Commission Meeting dated December 14, 2017, be received. Recommendation No. 6 – Highpoint – Development Permit That the report from the Community Planner dated January 2, 2018 regarding the Highpoint – Development Permit be received. Recommendation No. 7 – Highpoint – Development Permit That all lot lines of Lot A, Except Portions in Phase One, Phase Two, Phase Three, Phase Four, and Phase Five Strata Plan VAS2856, District Lots 303 and 304, Plan VAP23109 are considered to be side lot lines in respect to Zoning Bylaw No. 25, 1987; and

That Development Permit 2017-10 be approved for Lot A, Except Portions in Phase One, Phase two, Phase Three, Phase Four, and Phase Five Strata Plan VAS2856, District Lots 303 and 304, Plan VAP23109 with the following conditions:

a. That the property is developed in accordance with: i. The following architectural drawings prepared by Stephen Hanneman

Architect dated December 5, 2005 and revised to December 8, 2017: 1. A1 Site Plan, Key Floor, Project Data, Landscape Data; 2. A2 Ground Floor Plan; 3. A3 2nd & 3rd Floor, Floor Plans Refer to Plan Details A4 & A5; 4. A6 Elevations; and 5. A7 Elevations.

ii. The following landscape drawings prepared by PMG Landscape Architects dated October 19, 2007 and revised to December 1, 2017:

1. L1 Landscape Plan; 2. L2 Landscape Shrub Plan; 3. L3 Landscape Shrub Plan; and 4. L4 Landscape Specifications

b. That a landscaping bond in the amount of $48,965.25 shall be held for a period of two years post-installation to ensure plant survival.

c. That all exterior light fixtures must be full-cutoff and downcast. All lighting must be energy efficient and LED. All lighting systems must be designed by a qualified engineer.

d. That all dwelling unit windows must be openable. District of Sechelt


February 21, 2018


e. There must not be a net increase in storm water flow volume of velocity from pre-development to post-development conditions. Bioswales, raingardens, landscape detention areas, or other onsite methods of storm water retention and absorption must be used to prevent a net increase in storm water flow volume and velocity.

f. That all runoff from the parking area be directed into an oil and grit separator. Recommendation No. 8 – Van Ke Developments – Development Permit That the report from the Community Planner dated December 19th, 2017 regarding the Van Ke Developments – Development Permit be received. Recommendation No. 9 – Van Ke Developments – Development Permit That the following conditions be met prior to issuance of Development Permit 2017-41:

1) Provision of a ‘tree protection plan’, prepared in accordance with Bylaw 484, 2009, and with consideration of the following applicable DPA No. 5 guidelines for Natural Areas/Vegetation: a) Natural slope features including treed ridgelines, hilltops, rock outcrops,

drainage courses, mature vegetation and forest stands shall be retained in their natural state and incorporated into the design of the project.

b) Preserve native vegetation, with removal only where necessary for the building foundation, driveway, and landscaping directly adjacent to the house.

and the geotechnical engineer’s recommendation for this development: c) Vegetation and existing topsoil and forest litter on the slope should be

retained where possible in an effort to reduce surface erosion and soil raveling.

2) Provision of a re-vegetation and landscaping plan, and tree cutting permit application, prepared by a qualified landscaping professional, in accordance with Bylaw 484, 2009 and with consideration of the applicable DPA No. 5 guideline for Natural Areas/Vegetation:

a) Any trees or vegetation removed shall be replanted in order to prevent potential erosion, landslip or rockfalls, to stabilize slopes and to restore visual quality. Native plant materials and tree species are preferred to restore the natural character and biodiversity of the site.

3) Provision of a landscaping bond for the re-vegetation and landscaping works described in (2) above, to be held for a period of two years, post installation, to ensure timely planting and maintenance which optimizes chances of plant survival.

District of Sechelt


February 21, 2018


That the attached Development Permit 2017- 41 be issued for Van Ke Design Developments Inc. on Lot 55, EXCEPT PART DEDICATED AS ROAD BY DEPOSIT OF PLAN 19358, DISTRICT LOT 1473, PLAN 3659, PID 012-408-883.

CARRIED

7.2 Minutes of the Public Works, Parks and Environment Committee Meeting of January 24, 2018

Res. No. 2018-2B -7 – Moved/Seconded That the Minutes of the Public Works, Parks and Environment Committee Meeting of January 24, 2018 be received.

CARRIED Res. No. 2018-2B -8 – Moved/Seconded That recommendations no. 7 and 8 from the Minutes of the Public Works, Parks and Environment Committee Meeting of January 24, 2018 be removed and dealt with separately. Further, that the following recommendations be endorsed: Recommendation No. 3 – Engineering and Operations Services Overview & Activity Report That the report from the Director of Engineering and Operations dated January 14, 2018 entitled Engineering and Operations Services Overview & Activity Report be received for information. Recommendation No. 4 – Solid Waste Collection Update That the report from the Engineering Technician 1 dated January 15, 2018 regarding Curbside Organics Collection be received. Recommendation No. 5 – Solid Waste Collection Update That Council direct staff to accept Recycle BC’s invitation to join Recycle BC’s Packaging and Printed Paper (PPP) collection and processing program. Recommendation No. 6 – Solid Waste Collection Update That Sechelt add District wide curb side organics collection and processing under the Solid Waste Collection Program once the District joins the Recycle BC PPP collection and processing program.

District of Sechelt


February 21, 2018


Res. No. 2018-2B-9 – Moved/Seconded That the following recommendations from the Minutes of the Public Works, Parks and Environment Committee Meeting of January 24, 2018 be endorsed: Recommendation No. 7 – BC Hydro and Tree Canada Community Tree Planting Program That the report from the Parks Manager dated January 16, 2018 entitled “BC Hydro and Tree Canada Community Tree Planting Program” be received. Recommendation No. 8 – BC Hydro and Tree Canada Community Tree Planting Program That Council endorses the application to BC Hydro and Tree Canada for the Adopt a Tree Program in the amount of $10,000.00.

CARRIED 8. BYLAWS

None. 9. NEW BUSINESS

None. 10. BUSINESS ITEMS

10.1 Modification of Biosolids Composting Partnering Agreement – Salish Soils

Inc. Res. No. 2018-2B-10 – Moved/Seconded That the report from the Corporate Officer dated January 30, 2018 regarding Biosolids Composting Modification Agreement between the District and Salish Soils Inc., be received.

CARRIED In discussion it was noted that:

• Discussions have been occurring between Salish Soils First Nations, and the Town of Gibsons internally, and the District hopes that the new site will be up and running by the end of July 2018

• To ensure Sechelt biosolids are treated, it is important that the District of Sechelt extend the current agreement until the new one is complete.

District of Sechelt


February 21, 2018


Res. No. 2018-2B-11 – Moved/Seconded That the Biosolids Composting Partnering Agreement between the District of Sechelt and Salish Soils Inc. be modified by extending the term to December 31, 2018. Further, that the Mayor and Corporate Officer be authorized to execute the necessary Modification Agreement.

CARRIED 10.2 Salish Soils Inc. – Modification of Sub-lease Agreement Res. No. 2018-2B-12 – Moved/Seconded That the report from the Corporate Officer dated January 30, 2018 regarding the sub-lease agreement between the District and Salish Soils Inc., be received.

CARRIED Res. No. 2018-2B-13 – Moved/Seconded That the Sub-lease Agreement between the District of Sechelt and Salish Soils Inc. be modified by extending the term to December 31, 2018. Further, that the Mayor and Corporate Officer be authorized to execute the necessary Modification Agreement.

CARRIED

10.3 2018 Neighborhood Association Liaison Appointments Res. No. 2018-2B-14 – Moved/Seconded That the report from the Executive Assistant dated January 30, 2018 regarding the 2018 Council appointments for Neighborhood Association Liaisons be received for information.

CARRIED

In discussion it was noted that: • The newly formed and active Tillicum Bay Neighbourhood Association is not

included in the list yet as further collection and review of documentation is needed before a Neighbourhood Association is appointed

• A meeting will be scheduled with representatives of each of the Associations to discuss the future of the liaison appointments

11. REPORTS FROM COUNCILLORS 11.1 Reports from Councillors Councillor Siegers informed Council that she attended the Sechelt Public Library Board meeting and noted that their Annual General Meeting (AGM) is occurring in two weeks. She noted that the new Sechelt Hospital expansion renovation tour will be occurring on

District of Sechelt


February 21, 2018


February 24, 2018 and expressed her pleasure that the Hospital has chosen to place patient care rooms on window sides of the building, and storage on inner walls. She also noted that the Hospital has invited five specialists from Vancouver to attend and provide treatments to local patients. She hopes that the new renovations and visits may prompt more specialists to relocate to the Sunshine Coast. Councillor Siegers noted that she attended a planning session with the shishalh Nation and the SCRD regarding derelict vessels, the District of Sechelt strategic planning session, recent Sechelt Special Council meetings, and the Annual Seniors Planning Table Meeting. She commended staff on their work with the meeting and expressed that the attendees were also very pleased. Councillor Muller noted that he attended the District of Sechelt strategic planning session, and thanked staff for their efforts. He noted attending a transitional meeting with the new and previous District of Sechelt Director of Planning and Development as Chair of the Planning and Community Development Committee. Councillor Lutes shared with Council that she attended the District of Sechelt Council meetings and the strategic planning session, and expressed her excitement of the upcoming opening of the Sechelt Hospital renovated wing. She noted having the privilege of attending the Local Government Cable program in place of Mayor Milne. She also took the opportunity to publicly recognize the loss, this week, of Dave Barrett. She noted his many accomplishments and hard work during his time as an elected provincial government official. Mayor Milne noted attending a Local Government Leadership Academy conference held by the Union of BC Municipalities (UBCM) in Richmond. He noted that his favorite sessions regarded an update on the BC government’s position on cannabis use, changes to election financing regulations, and the importance of women and diversity in politics. The Mayor noted the importance that all Councils be non partisan and inclusive to all. He also noted that a campaign school is being organized and held on the Sunshine Coast, and he encouraged anyone interested in potentially joining local politics to attend. 11.2 SCRD Board – Council Representative Report Sunshine Coast Regional District (SCRD) Board Chair and representative, Mayor Milne, informed Council that first round of budget talks are complete, and that the next round will occur in March once staff have had time to complete updates and the required work involved. He noted that the upcoming Board Meeting on Thursday, February 8th would be a discussion of why supply and storage is the main concern with regards to water on the Sunshine Coast.

District of Sechelt


February 21, 2018


Mayor Milne advised that he attended an Electoral Area Directors Forum sponsored by the Local Government Leadership Academy. He noted that discussion at the Forum unveiled that often times elected officials are completing extra work, outside of their mandates, due to a need and shortage of those willing or able to complete the jobs.

12. ITEMS FOR INFORMATION/RELEASE OF CLOSED MEETING ITEMS

12.1 Council Correspondence, January 9th – January 29th, 2018


That Council Correspondence included on the February 7th, 2018 Regular Council Meeting Agenda be received.

CARRIED 13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS

No emergency items were brought forward.

14. ADJOURNMENT


That the Regular Council meeting of February 7th, 2018, be adjourned at 7:34 p.m.

CARRIED

Certified Correct:

________________________________ _______________________________ Bruce Milne, Mayor Jo-Anne Frank, Corporate Officer

District of Sechelt


February 21, 2018

DISTRICT OF SECHELT MINUTES OF THE COMMITTEE OF THE WHOLE MEETING

held at 5797 Cowrie Street, Sechelt, BC Wednesday, February 7, 2018

PRESENT Mayor B. Milne; Councillors D. Inkster; A. Lutes; N. Muller; and D. Siegers

REGRETS Councillors M. Shanks; and D. Wright

STAFF Chief Administrative Officer A. Yeates; Director of Financial and Corporate Services D. Stewart, Corporate Officer J. Frank; Acting Human Resources Advisor B. Ostrosky; and Recording Secretary S. Tyne

1. CALL TO ORDER

The Mayor called the Committee of the Whole Meeting to order at 1:00 p.m.

The Mayor opened the meeting by welcoming those in the gallery and noting that this Committee of the Whole meeting was scheduled to discuss updates to the Council Procedure Bylaw.


Recommendation No. 1

Moved/Seconded

That the agenda be adopted. CARRIED

3. DELEGATIONS

None.

4. BUSINESS ITEMS

4.1 Council Procedure Bylaw

Moved/Seconded

That the report from the Corporate Officer dated January 31, 2018 regarding proposed amendments to Council Procedure Bylaw No. 521, 2012, be received.

CARRIED

Item 5.2

District of Sechelt


February 21, 2018

District of Sechelt Minutes – Committee of the Whole Meeting Page 2 of 5 February 7, 2018

The Corporate Officer presented her report, proposed revised draft Procedure Bylaw and other attachments. She noted that Council Procedure Bylaw No. 521, 2012 was previously considered at a Committee of the Whole (COW) meeting held on April 6, 2016. She further noted that the draft Bylaw presented includes revisions that staff were directed to prepare at the April 6, 2016 COW meeting and other proposed amendments that have been identified over the past months by Council or staff. The following summarizes discussion and the direction given on amendments to the draft Bylaw presented: Section 2- Definitions:

• Discussion from the April 2016 COW meeting noted that some current definitions may be superfluous as they are covered elsewhere. It was therefore proposed that this section be revised by deleting some definitions.

• There was general consensus that the “Closed Meeting” and “Commission” definitions should be deleted from the Bylaw.

Section 3 - Application of Rules and Procedures: • The Corporate Officer recommended that Robert’s Rules of Order apply to

Council proceedings, rather than Bourinot’s Rules of Order. • There was general consensus that that the word “Bourinot’s” be deleted in

section 3(2), and replaced with “Robert’s”. Section 4 - Inaugural Meeting:

• The Community Charter requires that Council establish the date of the inaugural meeting “as a day in the first 10 days of November following a general local election”. The draft bylaw has been amended to reflect this.

• There was general agreement with this proposed amendment.

Section 5 - Time and Location of Meetings: • There was general consensus that the proposed amendments under section 5 of

the Bylaw be approved as presented. • Direction was given that Committees should also be included under section 20 –

Conduct and Debate. • Any changes to Council and Council Committee meeting annual schedules may

be made by resoIution per section 5(4). • Every Council Standing Committee has its own Terms of Reference which may

require updating as well (old) Section 6 – Annual Meeting

• It was agreed by consensus that this section be deleted.

District of Sechelt


February 21, 2018


(new) Section 6 –Notice of Council and Special Council Meetings:

• The proposed amendments were accepted by the Committee Section 8 – Electronic Meetings and Participation by Members:

• A type-o was noted. Committee accepted this section as presented. •

Section 9 - Meeting etiquette: • Similar specific statements could be added here from the “Conduct and Debate”

section • Respectful language and conduct should be addressed in this section. Ensure

that it is clear that all opinions are welcome, but must be respectful. • Staff were directed to amend this section to cross reference section 20 (Conduct

and Debate); to confirm this applies to public also; that all in attendance shall conduct themselves so as not to disrupt or interrupt business; and confirming that those in the gallery may display signs in a non-disruptive way.

• Section should also clarify when and what type of electronic communication devices are allowed during the meeting.

Section 10 - Designation of Member to Act in Place of Mayor:

• This is a mandatory section for the Procedure Bylaw as per the Community Charter

• By consensus, staff were directed to delete reference to a month.

Section 12 – Minutes and Digital Recording of Meetings: • Staff will look into the retention period for recordings of Public meetings on

YouTube • Section 12 (6): Remove both references to “Youtube” to allow for more flexibility

in streaming options • Add a disclaimer to this section confirming that Minutes are official records of

meetings and recordings are made available as a courtesy only.

Public Question and Answer Periods: • Committee reviewed a Notice of Motion that was previously referred to

Procedure Bylaw deliberations regarding the possibility of recording and streaming on YouTube the public question and answer periods that occur after adjournment of Council and Committee meetings.

• Other local governments in BC include public question and answer periods before, during or after meetings per their own preference and policies

• It needs to be made clear for Council, Committees and the public whether public interruptions and input will be permitted during meetings or if it is at the Chair’s discretion

• Comments made from the gallery are not always pertinent to the meeting’s business, and are not always questions but statements

• Section 16(2) of the current Procedure Bylaw allows individuals to speak to any municipal issue during the question and answer period

District of Sechelt


February 21, 2018


• Section 16(3) suspend question and answer period during the campaign period • Consensus was reached that recording and streaming of public question and

answer periods after adjournment of Council and Council Committee meetings will not be added

Recess: The meeting was recessed at 2:09 pm. Reconvene: The meeting was reconvened at 2:12 pm. Section 15 - Agenda:

• It was agreed that the amendments presented be included

Section 16 – Order of Proceedings and Business: • Direction was given that this section should be amended to clarify that it applies

to both Council and Council’s Committees. The suggested amendments to this section were agreed to as presented.

Section 18 – Delegations: • A clause is required to eliminate repetitive delegations on the same items of

business by the same applicants, or mis-use of the delegation process • Criteria is required to clarify the process for delegation selection and the approval

process and that presiding members may approve or deny submissions based on such pre-approved criteria

• Add a clause that all Council and Committee agendas will be reviewed by the presiding member; and that the presiding member has final discretionary approval on items placed on the Agenda

Section 20 - Conduct and Debate:

• Any Council member may call a Point of Order at any time. • Conduct standards must refer to any individual participating in DOS Council or

committee meetings, not just Council members • Wording be added to ensure that Section 9 and Section 20 cross reference each

other • Some of the items noted in this discussion held would be better covered within

the Council Code of Conduct • A draft Council Code of Conduct policy will be brought forward by staff for

Council to review soon Section 21 - Motions Generally:

• Staff were directed to provide clarification regarding which motions may be debated and amended and which may not.

District of Sechelt


February 21, 2018


Section 23 – Motion for the Main Question

• Staff to review this section as there may be some duplication with other sections. • There is no procedure in Robert’s Rules regarding “friendly amendments”. This is

an informal practice used by local governments to maintain a productive flow of business in meetings.

Section 26 - Notice of Motion:

• That 26 (b) be corrected to state “no later than nine (9) calendar days” Section 33 – Reading and Adopting Bylaws

• This section was approved as presented. It was noted however, that a separate report from staff is required to clarify the particulars of bylaw readings under legislation depending on the type of bylaw

It was agreed by consensus that based on the direction given, a draft Council Procedure Bylaw may be brought forward for Council’s consideration. Adjournment The Committee of the Whole meeting adjourned at 2:59 pm. Certified Correct: _______________________________ ___________________________________ Bruce Milne, Mayor Jo-Anne Frank, Corporate Officer

District of Sechelt


February 21, 2018

DISTRICT OF SECHELT MINUTES OF THE SPECIAL FINANCE, CULTURE AND ECONOMIC

DEVELOPMENT COMMITTEE MEETING held at 5797 Cowrie Street, Sechelt, BC

Wednesday, January 17, 2018

PRESENT Mayor B. Milne; Councillors D. Inkster; A. Lutes; N. Muller; D. Siegers; M. Shanks; and D. Wright

STAFF Chief Administrative Officer A. Yeates; Director of Corporate and Financial Services D. Stewart; Director of Engineering and Operations D. Kutney; Finance Manager B. Currie; Recording Secretary K. Poulsen


The Chair called the Finance, Culture and Economic Development Committee Meeting to order at 2:02 p.m. and asked for any declarations of Conflict of Interest.


Recommendation No. 1 – Agenda

Moved/Seconded



3.1 Margaret Hodgins, Chief Librarian – Sechelt Public Library

The Mayor invited Chief Librarian Hodgins to speak.

Ms. Hodgins described current library attendance and costs, comparing Sechelt to other libraries on the Sunshine Coast. She informed Council of services the library brings to the community and discussed recent improvements in technology and staffing. Ms. Hodgins asked that Council consider the Library’s request for the District of Sechelt to increase funding to cover a funding gap needed to maintain existing staffing and services and to integrate improvements. Ms. Hodgins explained that Library hours will be reduced to 48 hours per week. She also described the importance of the library for the provision of community services and accessibility for all members of the community, including the homeless.

Item 7.1

District of Sechelt


February 21, 2018

District of Sechelt Minutes – Finance, Culture and Economic Development Committee Meeting Page 2 of 7 January 17, 2018

In response to questions from Council, Ms. Hodgins confirmed that: • The Sechelt archives are not a part of the library’s mandate • There may be an error in the total dollar value listed for the Library’s funding

request for 2018 on page 8 of the agenda • The increase in adult programming was discussed • Some of the items in the funding request require continued funding and some are

one-time requests. The Mayor thanked the Chief Librarian for her presentation and stated that the funding request will be included in 2018 budget discussions for the District of Sechelt. In discussion it was noted that:

• Economic conditions can influence per capita numbers that were referenced on page 3 of the agenda

• The other Regional District Electoral areas make independent decisions on how much funding to contribute to the Sechelt Library.

4. ADOPTION OF MINUTES

4.1 Minutes of the Finance, Culture and Economic Development Committee of

December 13, 2017 Recommendation No. 2 – Minutes of the Finance, Culture and Economic Development Committee Meeting of December 13th, 2017 Moved/Seconded That the Minutes of the Finance, Culture and Economic Development Committee Meeting of December 13, 2017 be received.

CARRIED

5. BUSINESS ARISING FROM MINUTES Staff has not yet provided details to the Committee of District ownership boundaries for the area or assessments such as storm water management which have been conducted in the area around Ms. Mumford’s property.

District of Sechelt


February 21, 2018


6. BUSINESS ITEMS 6.1 2018 Budget – Early Approval Request Recommendation No. 3 – 2018 Budget – Early Approval Request Moved/Seconded That the report from the Director of Corporate and Financial Services dated January 9, 2018 be received.

CARRIED The Director of Corporate and Financial Services presented the early approval requests for the 2018 Budget. In discussion of the Community Investment Program (CIP) it was noted that:

• 24 applications for the 2018 CIP have been received • The funding allocated to the CIP is not tied to the policy and is at the discretion of

Council • The total amount requested by the community is approximately $55,000 • The amount for the CIP in the draft 2018 budget is $65,000 • In past years over $100,000 has been requested by the community.

Recommendation No. 4 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Community Investment Program budget of $52,000 be granted.

CARRIED In discussion of the Nestman Beach Access ‐ Phase II early approval request it was noted that:

• A residential property encroaches slightly on the beach access • A license to occupy was issued to the homeowner to allow for an encroachment of a

driveway on public property • The existing trail and switchback are considered unsafe • Early approval has been requested so the Nestman Beach Access - Phase II project

can be completed prior to the summer to improve safety for the area.

District of Sechelt


February 21, 2018


Recommendation No. 5 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Nestman Beach Access ‐ Phase II capital project for $10,000 be granted.

CARRIED In discussion of the wildlife proof garbage cans it was noted:

• Wildlife resistant garbage cans would be installed in Davis Bay and near the Kinnikinnick Elementary School

• Early approval has been requested to reduce human/wildlife interaction prior to the spring when wildlife are coming out of hibernation.

Recommendation No. 6 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Wildlife Resistant Garbage Cans (Davis Bay) capital project for $15,000 be granted.

CARRIED In discussion of the Trail Avenue Sewer Relocation it was noted:

• This project is considered to be part of the larger paving project on Trail Avenue • Early approval was requested so the Trail Avenue Sewer Relocation can begin in

April 2018, prior to formal budget approval. Recommendation No. 7 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Trail Avenue Sewer Relocation - Teredo Lane to Teredo Street capital project for $25,000 be granted.

CARRIED In discussion of the Trail Bay Waterfront - Trail to Ocean Avenue Community Park project it was noted that:

• Public consultation will be conducted as a part of the design process for this project • Preserving vehicle access may be necessary to ensure people with limited mobility

can continue to enjoy the waterfront • The importance of conducting community-wide public engagement was discussed • Staff could begin public consultation even if the request for early funding approval is

not approved • The potential for weather-related damage and coastal degradation to this potential

waterfront pathway will be considered. District of Sechelt


February 21, 2018


Recommendation No. 8 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Trail Bay Waterfront - Trail to Ocean Avenue Community Park capital project for $174,000 be granted.

DEFEATED Recommendation No. 9 – 2018 Budget – Early Approval Request Moved/Seconded That staff bring a cost estimate for public consultation and preliminary design options for the Trail Bay Waterfront - Trail to Ocean Avenue Community Park capital project to regular budget deliberations.

CARRIED In discussion of the Trail Avenue Storm Trunk Line early approval request it was noted that:

• The project will replace the existing open ditch with a pipe • The natural hydrological flow in this area drains into the Sechelt marsh • Drainage improvements in this area will prevent street debris from flowing into the

marsh. Recommendation No. 10 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Trail Avenue Storm Trunk Line ‐ Ebbtide to Pebble Crescent project for $250,000 be granted.

CARRIED

In discussion of the request for early approval of the Trail Avenue Construction road improvements it was noted that:

• Early approval would allow construction to begin in the spring • Staff aim to begin construction in the the upper Trail Avenue area in the summer and

the downtown area in the fall • Public consultation is underway for the proposed construction • The final design is expected to be completed in March and Council approval will be

sought in early April • Early approval is needed to ensure construction can begin prior to the May 15, 2018

budget approval deadline.

District of Sechelt


February 21, 2018


Recommendation No. 11 – 2018 Budget – Early Approval Request Moved/Seconded That early approval of the Trail Avenue Construction P1: Teredo St to Anchor capital project for $2,500,000 be granted.

CARRIED 6.2 2018 - 2022 Financial Plan Communication Strategy Recommendation No. 12 – 2018 - 2022 Financial Plan Communication Strategy Moved/Seconded That the report from the Director of Corporate and Financial Services dated January 9, 2018 regarding the Financial Plan Communication Strategy be received.

CARRIED

In discussion it was noted that Council discussions on the budget will begin in March after the e-Townhall meeting has been conducted and feedback from the public is received from all other methods. Recommendation No. 13 – 2018 - 2022 Financial Plan Communication Strategy Moved/Seconded That the 2018 – 2022 Financial Plan communication strategy as outlined by District staff be endorsed.

CARRIED 6.3 2018 Budget – Business Cases Recommendation No. 14 – 2018 Budget – Business Cases Moved/Seconded That the report from the Director of Corporate and Financial Services dated January 9, 2018 regarding the 2018 Budget – Business Cases be received.

CARRIED Information on all 2018 Business Cases is available on www.sechelt.ca.

District of Sechelt


February 21, 2018


In discussion it was noted that: • Short term financing would be needed for the new excavator and would be paid

back over 5 years • The Chapman Trails Section 56 project would include 3.75 km of new trails as

well as two new kiosks and road signage • The District has received an early agreement with the Province to include this

portion of trails under section 57 • The Eagle View to Chapman Rd pedestrian access way is a community request

and may reduce public trespassing on private property • The Selma Park Beach Lookout will include limited parking on Selma Park Rd • First Nations history is to be included on the historical signage on the Selma Park

Beach Lookout • It could take up to five months to obtain electoral consent to borrow funds and

construction can begin • The cost estimate for the RCMP Facility Reception Area renovation includes the

entire project from design to completion of construction • The RCMP Facility Reception Area renovation is needed to improve safety for

the staff • It was suggested that the RCMP Facility Reception Area renovation should

include a ‘welcoming feel’ for the facility • A review of all information technology (IT) systems at the District of Sechelt is

currently being conducted • IT infrastructure that was purchased in the past was not fully implemented due to

staffing limitations in past years • Staff are now ready to move forward with the Enterprise Resource Planning

project • The new systems are expected to streamline the processed for agendas and

minutes, while integrating with online media such as YouTube • Specific Council requirements are considered when new Council technology is

being sourced • Trail Bay Outfall Upgrades will improve the existing pipe and will not be

extending the pipe • Business cases for staffing are to be discussed at a later date.

7. ADJOURNMENT The Finance, Culture and Economic Development Committee Meeting of January 17 2018 was adjourned at 3:03 p.m. ______________________________ _________________________________ Bruce Milne, Mayor Doug Stewart, Director of Corporate and Financial

Services District of Sechelt


February 21, 2018

DISTRICT OF SECHELT MINUTES OF THE FINANCE, CULTURE AND ECONOMIC DEVELOPMENT

COMMITTEE MEETING held at 5797 Cowrie Street, Sechelt, BC

Wednesday, February 14, 2018

PRESENT Deputy Mayor A. Lutes; Councillors D. Inkster; N. Muller; and D. Siegers

REGRETS Mayor B. Milne; Councillors M. Shanks; and D. Wright

STAFF Director of Corporate and Financial Services D. Stewart; Communications Manager J. Rogers; Arts and Culture Coordinator S. Smith; Recording Secretary M. Sugars


The Chair called the Finance, Culture and Economic Development Committee Meeting to order at 1:02 p.m. and asked for any declarations of Conflict of Interest.


Recommendation No. 1 – Agenda

Moved/Seconded



4. ADOPTION OF MINUTES

4.1 Minutes of the Finance, Culture and Economic Development Committee of January 17, 2018

Recommendation No. 2 – Minutes of the Finance, Culture and Economic Development Committee Meeting of January 17, 2018

Moved/Seconded

That the Minutes of the Finance, Culture and Economic Development Committee Meeting of January 17, 2018 be received.

CARRIED

Item 7.2

District of Sechelt


February 21, 2018

District of Sechelt Minutes – Finance, Culture and Economic Development Committee Meeting Page 2 of 5 February 14, 2018

5. BUSINESS ARISING FROM MINUTES

6. BUSINESS ITEMS 6.1 Mobile Vending Location at Trail Bay Recommendation No. 3 – Mobile Vending Location at Trail Bay Moved/Seconded That further consultation of the proposed amendment to the Parks, Lands and Roads Temporary Rental Amendment Bylaw No. 480-1, 2008 be conducted with the Sechelt Downtown Business Association, Chamber of Commerce and the Farmers’ and Artisans’ Market regarding the addition of a seasonal mobile vending location in Friendship Park at Trail Bay in Sechelt prior to Council consideration.


• Further investigation could be conducted to confirm the feasibility of the suggested fee

• During the Request for Proposal (RFP) process applicants could propose a fee they feel is appropriate

• The proposed fee may be high in comparison to neighbouring communities • RFP’s are not reviewed by Council, and are dealt with operationally • Further use of the Trail Bay waterfront could be beneficial • Established businesses may express concern regarding the downtown location • A map accompanies the bylaw indicating the downtown area, which may require

adjustment to reflect changes to the bylaw • Further referral and community feedback would be beneficial

6.2 Sunshine Coast Community Foundation Grant Policy Recommendation No. 4 – Sunshine Coast Community Foundation Grant Policy Moved/Seconded That the report from the Director of Corporate and Financial Services and the Arts, Culture & Communications Coordinator dated February 7, 2018 regarding the Sunshine Coast Community Foundation Grant Policy be received.

CARRIED

District of Sechelt


February 21, 2018


Recommendation No. 5 – Sunshine Coast Community Foundation Grant Policy Moved/Seconded That the Foundation Grants for Community-Initiated Projects Policy be adopted as attached to the February 14, 2018 Finance, Culture and Economic Development Committee Meeting Agenda.


• The District would not be obligated to report to the Canada Revenue Agency (CRA)

• Organizations would apply to Council on a case by case basis to receive funding • The District would monitor funds provided to organizations and report to

Community Foundations • The District would be the applicant for the grant from Community Foundations.

6.3 Sechelt Library Funding Increase Request Recommendation No. 6 – Sechelt Library Funding Increase Request Moved/Seconded That the report from the Director of Corporate and Financial Services dated February 7, 2018 regarding Sechelt Library Funding Increase Request be received for information.

CARRIED Recommendation No. 7 – Sechelt Library Funding Increase Request Moved/Seconded That the District of Sechelt discuss the request of the Sechelt Library for funding of additional capital expenditures for the 2018 budget under the 5 year Memorandum of Understanding with other Sechelt library funders.

CARRIED

In discussion it was noted that: • This report does not compare the Sechelt Library to the Gibsons Library • The library is a tenant of the District • Costs would be outlined in the tenant lease • The 5 year Memorandum of Understanding between the District and the library

allows for capital funding requests • The library has not come forward in the past with capital funding requests • These requests should be discussed with other funders

District of Sechelt


February 21, 2018


• Budget consultations will be taking place shortly 6.4 2018 Budget – Additional Requests Recommendation No. 8 – 2018 Budget – Additional Requests Moved/Seconded That the report from the Director of Corporate and Financial Services dated February 7, 2018 regarding the 2018 Budget – Additional Requests be received.

CARRIED Recommendation No. 9 – 2018 Budget – Additional Requests Moved/Seconded That the following items be removed from the 2018 Budget – Additional Requests:

• No. 5 Pedestrian path across Wharf Ave near Daphne’s and the Old Boot Eatery • No. 6 Traffic light at Shorncliffe

CARRIED Recommendation No. 10 – 2018 Budget – Additional Requests Moved/Seconded That the following items be removed from the 2018 Budget – Additional Requests:

• No. 9 Widening of the bottom end/entrance up Selma Park Road. • No. 10 Bicycle lanes from Davis Bay to downtown Sechelt • No. 11 Turn lane or safer traffic set up for Selma Park Road • No. 12 Sidewalk up field road, preferably on the residential side • No. 19 Create a bike path from Sechelt to Sandy Hook, and onwards to Tuwanek

CARRIED

Recommendation No. 11 – 2018 Budget – Additional Requests Moved/Seconded That item No. 21 (Build stairs or hand railing for Secret Beach Access) from the 2018 Budget – Additional Requests be referred to the Parks, Public Works and Environment Committee Meeting for further discussion.


District of Sechelt


February 21, 2018


• Downtown Wi-Fi would best be controlled by the Sechelt Downtown Business Association

• Downtown Wi-Fi needs to be more robust • These requests have been brought forward by various community associations • Some of the requests are safety related • Some of these requests are major items • Smaller requests should be addressed for each neighbourhood • Some of these requests have been brought back multiple times • Parking at West Sechelt Elementary has been identified as the number one

priority for the community association • Vehicle traffic issues are present at all schools on the Sunshine Coast • Parking mitigations may not solve the traffic issues in the area • Remediation must happen on school property • Item No. 5 (Pedestrian path across Wharf Ave near Daphne’s and the Old Boot

Eatery) is not included in the Wharf Avenue sidewalk improvement plan that is proposed for the 2018 Budget

• The District does not have financial reserve or the ability to increase taxes in order to consistently develop only the downtown core

• Larger items should be included in long term planning 7. ADJOURNMENT The Finance, Culture and Economic Development Committee Meeting of February 14 2018 was adjourned at 2:02 p.m. ______________________________ _________________________________ Alice Lutes, Deputy Mayor Doug Stewart, Director of Corporate and Financial

Services

District of Sechelt


February 21, 2018

REQUEST FOR DECISION

TO: Council

REPORT DATE: February 14, 2018

TARGET DECISION DATE: February 21, 2018

FROM: Corporate Officer

RE: Porpoise Bay Harbour Regulation Amendment Bylaw

FILE NO: 3900-494-2, 2017

RECOMMENDATION

1. That the report from the Corporate Officer dated February 14, 2018 regardingPorpoise Bay Harbour Regulation Amendment Bylaw No. 494-2, 2017, bereceived.

2. That Council proceed with rescinding third reading, and giving third reading toPorpoise Bay Harbour Regulation Amendment Bylaw No. 494-2, 2017, asamended.

PURPOSE To consider Porpoise Bay Harbour Regulation Amendment Bylaw No. 494-2, 2017

OPTIONS 1. Endorse the above recommendations.2. Make other amendments to Bylaw No. 494-2, 20173. Receive and take no further action.4. Refer or Defer pending some other action.

DISCUSSION Context/Background At its December 20, 2017 Regular meeting, Council gave three readings to Porpoise Bay Harbour Regulation Amendment Bylaw. The Amendment Bylaw proposed adding a daily and overnight parking rate for vehicles with and without trailers.

When considering the Bylaw, Council directed that parking hours be defined before the Bylaw is adopted. Section 4 (Parking Rates) of Schedule ‘B’ has therefore been amended by defining a “day” to be from 6:00 am to 6 pm and to provide a rate for 24 hour parking, rather than the previous “overnight” parking rate.

Item 8.1

District of Sechelt


February 21, 2018

2

Strategic Plan Goal #1 – Effective Governance Policy Implications Adoption of Amendment Bylaw 494-2, 2017 will enact a daily parking rate at the Porpoise Bay Harbour Government Wharf of $3.00 for a vehicle and $6.00 for a vehicle with trailer between 6:00 am and 6:00 pm. It will also set a rate of $10.00 for a vehicle and $20.00 for a vehicle with trailer to park for any 24 hour period. Financial Implications Daily parking revenue will offset the operational costs and provide a contribution to the statutory reserve for capital improvements at the Porpoise Bay Harbour Government Wharf. Communications Once the Bylaw is adopted, signage will be erected notifying the public of the parking fees. Respectfully submitted, Jo-Anne Frank Corporate Officer

By Doug Stewart ([email protected]) at 9:46 am, Feb 16, 2018

District of Sechelt


February 21, 2018

DISTRICT OF SECHELT

Bylaw No. 494-2, 2017

A bylaw to amend Porpoise Bay Harbour Regulation Bylaw No. 494, 2010 _____________________________________________________________________________

WHEREAS Council of the District of Sechelt has adopted Porpoise Bay Harbour Regulation Bylaw No. 494, 2010 to regulate the use and operation of Porpoise Bay Harbour Wharf facilities;

AND WHEREAS Council of the District of Sechelt deems it desirable to amend Porpoise Bay Harbour parking rates;

NOW THEREFORE the Council of the District of Sechelt in open meeting assembled hereby enacts as follows:

Title

1. This bylaw may be cited as “District of Sechelt Porpoise Bay Harbour RegulationAmendment Bylaw No. 494-2, 2017”.

Amendment

2. “Schedule ‘B’ – Porpoise Bay Harbour Fees and Charges” is deleted in its entirety andreplaced with the attached Schedule ‘B’.

READ A FIRST TIME THIS 20th DAY OF December, 2017

READ A SECOND TIME THIS 20th DAY OF December, 2017

READ A THIRD TIME THIS 20th DAY OF December, 2017

THIRD READING RESCINDED THIS DAY OF , 2018

READ A THIRD TIME THIS DAY OF , 2018

ADOPTED THIS DAY OF , 2018

____________________________ __________________________ Mayor Corporate Officer

District of Sechelt


February 21, 2018

District of Sechelt Porpoise Bay Harbour Regulation Amendment Bylaw No. 494-2, 2017 _________________________________________________________________________

SCHEDULE ‘B’

Porpoise Bay Harbour Fees and Charges

1. Vessel Moorage *

(a) Daily Commercial Fishing Vessel rate: $ 0.65 per foot

(b) Daily Recreation/Other Vessel rate: 0.75 per foot

(c) Monthly Commercial Fishing Vessel rate: 3.00 per foot

(d) Monthly Recreation/Other Vessel rate: 4.50 per foot

(e) temporary wharfhead moorage rate: 50.00 per day

* A 10% discount shall be applied on moorage paid three (3) months or more in advance

2. Shore Power

(a) 15 amp: $2.50 per day / $60.00 per month

(b) 30 amp: $5.00 per day / $90.00 per month

3. Miscellaneous

(a) Boat launch: $5.00 per combined in and out

(b) Amenity fee: $10.00 for vessels moored longer than thirty (30) days

(c) Derrick rental rate: $ 10.00 per use

(d) Grid rental rate: $ 25.00 per day

(e) Holding Tank Pump-Out System: $1.00 per use (coin operated)

4. Parking Rates

(a) Vehicle: $ 3.00 per day (from 6:00 am to 6:00 pm) $10.00 per 24 hour period

(b) Vehicle with trailer: $ 6.00 per day (from 6:00 am to 6:00 pm) $20.00 per 24 hour period

District of Sechelt


February 21, 2018


TO: Council

REPORT DATE: February 13, 2018


FROM: Arts, Culture & Communications Coordinator

RE: District support for the Sunshine Coast Resource Centre Society’s Knowledge Exchange Project

FILE NO: 1855-06

1. PURPOSE1.1 To allow Council to consider a request for support from the Sunshine Coast Community

Resource Centre Society.

2. RECOMMENDATION(S)2.1. THAT the report from the Arts, Culture and Communications Coordinator dated

February 13, 2018, regarding District support for the Sunshine Coast Resource Centre Society’s Knowledge Exchange Project be received.

2.2. THAT Council endorse the request for support from the Community Resource Society.

2.3. THAT Council direct staff to submit an application to the Sunshine Coast Community Foundation’s 2018 community grant program when and if invited to do so by the Foundation.

3. BACKGROUND3.1. On February 1, 2018, the Sunshine Coast Community Foundation (SCCF) issued a call

for applications for community grants from the Foundation. As a registered charity, the Sunshine Coast Community Foundation can only issue grants to other registered charities and/or qualified donees. The District of Sechelt is a qualified donee, but the Sunshine Coast Community Resource Centre Society (“Resource Centre”) is not.

3.2. According to the SCCF’s guidelines for their community grant program, organizations applying for a grant that are non-charities/non-qualified donees must collaborate with a registered charity/qualified donee. The Resource Centre wishes to collaborate with the District of Sechelt.

3.3. On February 7, 2018, we received a request from the Resource Centre to support their Knowledge Exchange Project. Their email and letter of intent are attached to this report.

Item 10.1

District of Sechelt


February 21, 2018

2

3.4. The Resource Centre is eligible to apply for District of Sechelt Community Investment Program Grants and has done so for 2018. Their 2018 CIP Grant application seeks $6,000 for a Knowledge Exchange Expo – an event that will provide the opportunity to promote and recruit for their Knowledge Exchange Project. 2018 CIP Grant applications will be adjudicated by the CIP Grant Review Committee on February 27, 2018 and recommendations will be presented to the Finance, Culture and Economic Development Committee on March 14, 2018. Council will have the opportunity to adopt recommendations at their regular meeting on March 21, 2018.

4. DISCUSSION

4.1. If approved by Council, the Resource Centre will submit a letter of intent to the SCCF, outlining the details of the Knowledge Exchange Project and identifying the District of Sechelt as the qualified donee involved in the project. Letters of intent must be submitted to the SCCF by February 28, 2018.

4.2. In early April 2018, the SCCF will invite successful applicants to submit a full application to the grant program. It would be the responsibility of the District of Sechelt to submit this application to the SCCF.

4.3. The Community Resource Centre will be responsible for completing the Knowledge

Exchange Project for which the grant is sought, and reporting to the District of Sechelt on its progress and completion. The District of Sechelt would submit the final evaluation report to the SCCF.

5. FINANCIAL IMPLICATIONS

5.1. If funding is approved by the SCCF, a cheque will be issued to the District of Sechelt. The District of Sechelt will then issue a grant, in the same amount, to the Resource Centre for their Knowledge Exchange Project.

5.2. District of Sechelt staff time was utilized to discuss this project with the Resource

Centre and in preparing this report. Should Council agree to support the Knowledge Exchange Project, approximately ten to fifteen hours of additional staff time will be required to complete and submit the grant application, obtain updates and progress reports from the Knowledge Exchange Project, and to complete and submit the final evaluation report to the SCCF.

6. POLICY IMPLICATIONS

6.1. Council policy was proposed at the February 14, 2018 meeting of the Finance Culture and Economic Development Committee meeting. The recommendations in this report are aligned with that policy, namely: • The requesting organization and project would ordinarily qualify for a District of

Sechelt Community Investment Program (CIP) grant; and • Council has endorsed the requesting organization’s written proposal; and • The proposed project can and will be possible to complete according to the

Canada Revenue Agency (CRA) guidelines. District of Sechelt


February 21, 2018

3

Respectfully submitted, Siobhan Smith, MA Arts, Culture & Communications Coordinator Attachments

1. Sunshine Coast Community Foundation, Community Grant Information 2. Email from Community Resource Centre 3. Letter of Intent for Community Resource Centre project

By Doug Stewart ([email protected]) at 5:20 pm, Feb 14, 2018

District of Sechelt


February 21, 2018

From: Pat Hunt Sent: Friday, February 09, 2018 9:28 PM To: Siobhan Smith Subject: Re: Community Foundation grant partnership Hi Siobhan, Just got in!! Thank you so much for your help on this. Actually what I wanted to explore with you is the possibility of the District of Sechelt being the charitable status partner on this project. The Resource Centre does not have charitable status therefore cannot apply to the Foundation(or to any other org e.g. the United Way) for funding. In the past Community Services has provided the Resource Centre with their number but because of recent changes within CRA taking that action could put their charitable status at risk. Ouch!! At a recent grants workshop convened by The Community Foundation, after hearing about the CRA restrictions Wendy suggested that partnering with the District of Sechelt as a qualified donee might be an avenue to explore. Thus my call. The Resource Centre is in the process of applying for charitable status, however the application needs some legal advice as there is some work to do with the constitution. I expect it's tweaking but must be done never-the-less. I felt that it would be best to chat face-to-face about this. I can definitely get a letter and a description of the project to you by Feb. 16th if you think we can go down this path. The District of Sechelt would be the qualified donee. At any rate I'll draft up the letter this weekend and get it to you. Perhaps we can arrange a time to connect by phone on Tuesday or Wednesday. I'm in Vancouver Tuesday afternoon after curling in the morning to a meeting with Vantage Point staff as we continue to explore options for the Knowledge Exchange. Then back in on Wednesday for fun...to the Granville Island Theatre. But there is lots of travel time and I'm sure we could figure something out. Take care and enjoy the sun tomorrow!! Pat From: Pat Hunt Sent: Wednesday, February 07, 2018 4:43 PM To: Siobhan Smith Subject: Community Foundation grant partnership Hi Siobhan Thanks for your voicemail. I just got in and found I made an error in your email address and it bounced back. So here I go again. So let's talk. The grant app that we're considering is for support for the Knowledge Exchange. As you know the volunteer centre that was operated by Community Services for many years closed in August. The Resource Centre Board agreed to host the database of some

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February 21, 2018

400 community orgs, do a basic matching of volunteers to positions and most importantly to take steps to revive this valuable program as a knowledge philanthropy-based social enterprise. Given your message I could meet tomorrow afternoon after 1:30 or one day next week (not Tuesday or Wednesday). I realize the request would have to go forward to Council but there is time for that to happen given that this is only the letter of intent phase. I’m curling tomorrow morning but will check e-mail. Pretty exciting stuff! My best, Pat Hunt Board Member Resource Centre

District of Sechelt


February 21, 2018

District of Sechelt


February 21, 2018

2018 SCCF Letter of Intent Application - Community Resource Centre | Hunt, Pat

Applicant View

Applicant Information

*Name of Applicant Organization: Sunshine Coast Resource Centre Society*Contact Last Name: Kux-Cardos*Contact First Name: Christabelle*Contact email address: [email protected]*Contact telephone number: 604-885-7610*Contact title or affiliation with the organization: Program Manager*Organization's street address Line 1: 5520 Trail Ave.Organization Street Address Line 2:*City or Town: Sechelt*Province: British Columbia*Postal Code: V0N3A0*Is this your mailing address: NoIf not, please provide your mailing address Line 1: Box 1443 Trail AveMailing address Line 2:City or Town: SecheltProvince: British ColumbiaPostal Code: V0N3A0

Eligibility Status

*Is the applicant organization a Qualified Donee listed by theCanada Revenue Agency?If you said 'yes', then what type of Qualified Donee are you? Registered CharityIf you are a Registered Charity or a Registered Canadian AmateurAthletic Organization, provide your Charitable Registration Number(ending in RRXXXX) and proceed to the next section:If you said 'no', what is the name of a Registered Charity/QualifiedDonee organization that has agreed to collaborate with you in themanagement and delivery of your project (please read theinformation for Charity/Non-Charity Collaborators on theFoundation's web site):

District of Sechelt: under discussion

Provide the name of an individual at the Charity/Qualified Doneeorganization that is collaborating with you on this project:

Siobhan Smith

Provide the individual's email address: [email protected] the collaborating organization's charitable registrationnumber:

??????????????

Organization Information

*What is your organization's mandate or mission? (150 word max)

The Centre is committed to Inform, Refer, Educate and Empower members of our community, one person at a time.We act inclusively, collaboratively, honestly, responsively, and respectfully. We seek diversity, openness, balance, trust, and communitypartners.

*How does your organization accomplish this mission (i.e., what are its main programs and/or activities? (200 words max)

Page : 1

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February 21, 2018


The Sunshine Coast Resource Centre Society has provided information and referral services to our community in several different formsfor 25 years. We evolved from being a Women's Centre to serving the community as a whole in 1996 when funding for Women'sCentres was cut. Core funding for the Resource Centre is from Gaming: in 2016, $35,000. Other project grants have been received overthe years to enable us to offer additional programs/services: Status of Women, New Horizons, District of Sechelt, Town of Gibsons,SCRD, Canada Summer Jobs, Sunshine Coast Credit Union, Legal Services Society, Community Services Society and last but not least,the Community Foundation!Our goal here at the Resource Centre is to help individuals and organizations find the services they need in order to succeed in the faceof life’s challenges.We offer these information and referral services in-person, by phone, by e-mail and through group presentations andworkshops. There is no cost for our services. In addition to Information and Referral we host the Seniors Planning Table, are developingthe Knowledge Exchange, a revitalized volunteer impact program, Legal Services consultation and pro-bono counsel, and take oncontracts e.g. Age Friendly DoS grant, SCREDO Coast -wide calendar, planning and logistics for the CF Belonging Workshop.

Project Information

*Project Name: Knowledge Exchange Coordination**Is this a project for capital improvements/equipment purchase,community capacity building, or a community environmental grant(choose one)?

Community Capacity Building

*Briefly summarize your project in a sentence or two. What outcome do you hope to achieve and how will you do this? (This informationmay be used for publicity purpose in the event your application is successful.) (75 word max.)

The Knowledge Exchange will connect knowledge philanthropists from students to seniors with organizations, agencies and businessesin order to help them build capacity through access to expert advise, training, workshops, and issue-specific consulting. The knowledgephilanthropists will have the opportunity to gift their skills and talents, connect to community in a unique way and possibly secureemployment.*Does your project address a community need from theFoundation's 2017 Vital Focus on Vulnerability? Please check theselection(s) that best describes the community need(s) to beaddressed by your project, or check None of the Above:

SeniorsViolence against WomenMental HealthHomelessnessHousing AffordabilityChild CareNew Immigrants

If you chose "None of the Above", briefly describe the issue, challenge, or opportunity that your project is intended to address (50 wordmax):

*How will your project address the community need you have identified? (300 word max)

In August 2017 the SC Volunteer Centre operated by SC Community Services closed its doors due to lack of funding. Given theResource Centre's mandate to Inform, Refer, Educate and Empower the community, The Board felt that, if there was expressed needfrom the community for community volunteering support then they would try to find a way to meet that need but in such a way that itwasn't grant-dependent. Pat Hunt a RC Board member participated in the Community Futures LEAP program to explore the possibility ofoperating this as a social enterprise. At the Community Foundation's October 2017 workshop on Belonging the need for a re-envisionedVolunteer Centre was top of the list of projects that would increase/enhance a sense of belonging in the community. At it's Octobermeeting the Board passed a resolution to take on the challenge of building out a web and face-face opportunity for connection that weare calling the Knowledge Exchange. The design will take into account today's changing landscape of volunteering. The ResourceCentre is investing precious savings in the start-up, have received a New Horizons grant that will do information sessions with Seniorsand others about what knowledge philanthropy is and how they can be involved and have a Canada Summer Jobs Application in for astudent to do some technical and outreach work. Presently we have Cheryl McNichol contracted to build out the model with the help of astrong Advisory Team. A paid coordinator supported by a team of KP's is needed to lift this off the ground. This project was not eligiblefor Gaming funding for this year and our existing core funding of $35,000/year from Gaming (not yet approved) can only provide minimalsupport. This request for funding will help with the start-up costs and sustainability.*Is this a new project, an expansion of an existing project, or acontinuing project (choose one)?

New Project

Grant Request

*What is the total budget for this project? $60,000*How much are you asking from the Foundation for this grant(cannot exceed $7,500)?

$7,500

Page : 2

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February 21, 2018


*What is the start date for the project for which you are applying fora grant (MM/DD/YYYY)?

8/23/2018

*What is the target end date for the project for which you areapplying for a grant (MM/DD/YYYY)?

4/26/2019

Page : 3

District of Sechelt


February 21, 2018

Application Summary of : Community Resource Centre | Hunt, Pat

Applicant Information

*Name of Applicant Organization: Sunshine Coast Resource Centre Society

*Contact Last Name: Kux-Cardos

*Contact First Name: Christabelle

*Contact email address: [email protected]

*Contact telephone number: 604-885-7610

*Contact title or affiliation with the organization:

Program Manager

*Organization's street address Line 1: 5520 Trail Ave.

Organization Street Address Line 2:

*City or Town: Sechelt

*Province: British Columbia

*Postal Code: V0N3A0

*Is this your mailing address: No

If not, please provide your mailing address Line 1:

Box 1443 Trail Ave

Mailing address Line 2:

City or Town: Sechelt

Province: British Columbia

Postal Code: V0N3A0

Eligibility Status

*Is the applicant organization a Qualified Donee listed by the Canada Revenue Agency?

No

If you said 'yes', then what type of Qualified Donee are you?

Registered Charity

If you are a Registered Charity or a Registered Canadian Amateur Athletic Organization, provide your Charitable Registration Number (ending in RRXXXX) and proceed to the next

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February 21, 2018

section:

If you said 'no', what is the name of a Registered Charity/Qualified Donee organization that has agreed to collaborate with you in the management and delivery of your project (please read the information for Charity/Non-Charity Collaborators on the Foundation's web site):

District of Sechelt: under discussion

Provide the name of an individual at the Charity/Qualified Donee organization that is collaborating with you on this project:

Siobhan Smith

Provide the individual's email address: [email protected]

Provide the collaborating organization's charitable registration number:

??????????????

Organization Information

*What is your organization's mandate or mission? (150 word max)

The Centre is committed to Inform, Refer, Educate and Empower members of our community, one person at a time. We act inclusively, collaboratively, honestly, responsively, and respectfully. We seek diversity, openness, balance, trust, and community partners.

*How does your organization accomplish this mission (i.e., what are its main programs and/or activities? (200 words max)

The Sunshine Coast Resource Centre Society has provided information and referral services to our community in several different forms for 25 years. We evolved from being a Women's Centre to serving the community as a whole in 1996 when funding for Women's Centres was cut. Core funding for the Resource Centre is from Gaming: in 2017, $35,000. Other project grants have been received over the years to enable us to offer additional programs/services: Status of Women, New Horizons, District of Sechelt, Town of Gibsons, SCRD, Canada Summer Jobs, Sunshine Coast Credit Union, Legal Services Society, Community Services Society and last but not least, the Community Foundation! The Resource Centre's goal is to help individuals and organizations find the services they need in order to succeed in the face of life’s challenges.We offer these information and referral services in-person, by phone, by e-mail and through group presentations and workshops. There is no cost for our services. In addition to Information and Referral we host the Seniors Planning Table, are developing the Knowledge Exchange, a revitalized volunteer impact program, Legal Services consultation and pro-bono counsel, and take on contracts e.g. Age Friendly DoS grant, SCREDO Coast -wide calendar, planning and logistics for the CF Belonging Workshop.

District of Sechelt


February 21, 2018

Project Information

*Project Name: Knowledge Exchange Coordination

**Is this a project for capital improvements/equipment purchase, community capacity building, or a community environmental grant (choose one)?

Community Capacity Building

*Briefly summarize your project in a sentence or two. What outcome do you hope to achieve and how will you do this? (This information may be used for publicity purpose in the event your application is successful.) (75 word max.)

The Knowledge Exchange will build leadership and community capacity by providing skilled knowledge philanthropists who will work with our increasingly-stressed volunteer organizations. These knowledge philanthropists will gift their time and expertise; providing expert advice, training, workshops, and issue-specific consulting. These funds will contribute to providing coordination of the Knowledge Exchange services. It will be both an internet and face-to-face program as requested through community consultation.

*Does your project address a community need from the Foundation's 2017 Vital Focus on Vulnerability? Please check the selection(s) that best describes the community need(s) to be addressed by your project, or check None of the Above:

Seniors Violence against Women Mental Health Homelessness Housing Affordability Child Care New Immigrants

If you chose "None of the Above", briefly describe the issue, challenge, or opportunity that your project is intended to address (50 word max):

*How will your project address the community need you have identified? (300 word max)

With the closure of the SC Volunteer Centre in August 2017 the Resource Centre accepted the challenge from the community to resurrect this valuable resource. At the Community Foundation's October 2017 workshop on Belonging the need for a re-envisioned Volunteer Centre was top of the list of projects that would increase/enhance a sense of belonging in the community and continue to support our increasingly vulnerable populations as identified in the 2017 CF Vital Signs report. This need was confirmed in a series of in-depth interviews with community leaders. To this end the Resource Centre is building out the Knowledge Exchange. The design of the Knowledge Exchange will take into account today's changing landscape of volunteering. This program, now in the start-up phase, will grow leadership and community capacity in

District of Sechelt


February 21, 2018

organizations, agencies and small businesses by engaging skilled knowledge philanthropists (KPs). They will provide expert advice, training, workshops, and issue-specific consulting. The Resource Centre is investing precious savings in the start-up, have received a New Horizons grant that will do information sessions with Seniors and others about what knowledge philanthropy is and how they can be involved and have a Canada Summer Jobs Application in for a student to do technical and outreach work. A paid coordinator supported by a team of KP's is needed to lift this off the ground. This project was not eligible for Gaming funding for this year and our existing core funding of $35,000/year from Gaming can only provide minimal support. This request for funding will help with the start-up costs and the sustainability plan. It is the Board's intention to build this out as a social enterprise.

*Is this a new project, an expansion of an existing project, or a continuing project (choose one)?

New Project

Grant Request

*What is the total budget for this project? $60,000

*How much are you asking from the Foundation for this grant (cannot exceed $7,500)?

$7,500

*What is the start date for the project for which you are applying for a grant (MM/DD/YYYY)?

8/23/2018

*What is the target end date for the project for which you are applying for a grant (MM/DD/YYYY)?

4/26/2019

Please check the check-box to confirm that you have reviewed your 2018 SCCF Letter of Intent Application application, then click “Submit”.

Submit

District of Sechelt


February 21, 2018


TO: Mayor & Council

REPORT DATE: January 31, 2018


FROM: Paul Appelt, Engineering Technician 1

RE: Garbage Tag Price 2018

FILE NO: 5360-01 2017

RECOMMENDATION(S)

1. That the report from the Engineering Technician 1 dated January 31, 2018regarding garbage tag cost be received

2. That Council authorize staff to bring forward the necessary amendment toBylaw 548, 2016 to increase the cost of garbage tags to $4.00

PURPOSE The purpose of this report is to ask Council to amend Bylaw 548, 2016 – Solid Waste Control, Collection and Disposal Bylaw to increase the price of Garbage Tags to $4.00 from $2.00.

OPTIONS/ALTERNATIVES 1. Accept the recommendation to increase the cost of Garbage Tags to $4.002. Not increase the cost of Garbage tags

DISCUSSION Context/Background Currently District of Sechelt residents are allowed to dispose of one 80 litre can of garbage per week under our solid waste collection service. Any excess garbage put out for collection requires a garbage tag that currently costs $2.00 -- these tags were available from garbage truck drivers, the Direct Disposal office and the District of Sechelt office. Waste Management, the new owners of Direct Disposal, have informed the District that they cannot continue to collect extra garbage at the current price due to the current cost of collection and landfill tipping fees. Waste Management has proposed a new amount for their portion of the Garbage Tag price of $3.00/tag. The District’s Garbage Collection & Packaging & Printed Paper Collection & Processing Contract 5360-2014-02 stipulates that the contractor and District split the proceeds from any Garbage Tag sales. The District is not recommending raising the price of Garbage Tags to $6.00/tag but rather proposing a new price for garbage tags of $4.00/tag, $2.00 of which will go to the contractor.

Item 10.2

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February 21, 2018

2

The current garbage tag price has not increased for more than 10 years. Waste Management has stated they will no longer sell garbage tags and requires that the District be responsible for the selling and distribution of these garbage tags. Bringing the management and distribution of garbage tags in house involves administration costs therefore it is proposed by District staff to charge $4.00 per garbage tag. The new garbage tag cost of $4.00 per tag will cover present and future administration costs and provide a disincentive to residents putting out garbage in excess of the allowed 80 litre weekly garbage can. Charging the actual cost of collecting, disposal and administration of collecting excess solid waste may encourage residents to not put out solid waste for collection unnecessarily. It is proposed that the garbage tag price increase be implemented at the same time as the District announces it to the public. Strategic Plan Strategic plan policy 3.2 states: “To have policies, practices and projects that preserves and protects our ocean, shorelines and natural environment.” Charging for additional solid waste disposal that accurately reflects the costs incurred by the District will deter residents from placing solid waste at the curb for collection unnecessarily. Sustainability Guiding Principles Charging a monetary amount for putting out additional garbage will encourage citizens to divert solid waste from the landfill. Policy Implications None at this time Financial Implications Increasing the cost of garbage tags to $4.00 per tag will ensure that the actual cost of disposing of additional garbage is covered by the person placing the addition solid waste at curb side for collection under the District Solid Waste Collection program. In 2017 the District revenue from garbage tags was $3,184.00. This equates to 3,184 tags sold by the District and Contractor. Communication Strategy The proposed garbage tag fee of $4.00 per tag represents a significant cost increase. The communication strategy proposed would include a news release announcing the change, radio spots and notices in the municipal memo. It is important that we also provide information on recycling, back yard composting and alternatives to putting solid waste in the garbage going to the landfill. All proposed communication strategies will be coordinated with the Communications Manager Analysis/Application of Recommended Course of Action The District of Sechelt actively encourages its residents to divert solid waste from the landfill by providing recycling opportunities and enforcing a one can limit on garbage. Charging residents for putting additional garbage out for collection and disposal, above

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February 21, 2018

3

the one can limit volume, will encourage citizens to put out a minimal amount of solid waste and encourage waste diversion from the landfill. Respectfully submitted, Paul Appelt Engineering Technician 1

District of Sechelt


February 21, 2018

COUNCIL CORRESPONDENCEJanuary 30, 2018 – February 12, 2018

CORRESPONDENCE ACTION OUTCOME Pages

1. 01-30, Email, K Bell,Water Supply

Forwarded to Mayor and Council

Acknowledged Pg. 57- 58

2. 02-01,Email, SecheltLibrary, Resignation ofChief Librarian


Acknowledged Pg. 59

3. 02-02, Letter, R D'Arcy,Community Associationsaddressing


The Director of Planning has confirmed that this is a Canada Post issue and the Association has been so advised.

Pg. 60 - 61

4. 02-06, Letter, M ElmoreMLA, Impact poverty hashad on the community ofSechelt.


Acknowledged Pg. 62

5. 02-06, Letter, H O’hara and W Bysted, Farmers MarketCoupon Program


Staff are preparing a letter of support for the Farmers Market Coupon program

Pg. 63

6. 02-08, Letter, ShishalhNation, Long-Term CareAnnouncement


Acknowledged Pg. 64

7. 02-09, Email, LSteinhauer, Urban ForestProtection


Acknowledged Pg. 65 - 66

8. 02-09, Email, M Bol,Clearcutting in Sandy Hook


District waiting for response from Provincial Government

Pg. 67 - 70

Item 12.1

District of Sechelt


February 21, 2018

From: Kerianne Poulsen Sent: Tuesday, January 30, 2018 1:59 PM To: 'Karen Bell' Cc: Council; Sara Tyne Subject: RE: water supply for the SCRD including Gibsons & Sechelt

Dear Ms. Bell,

Thank you for your message. As the email was directed to the ‘[email protected]’ email address, it has been delivered to the email accounts of all Council members.

Best regards,

Kerianne Poulsen |EXECUTIVE ASSISTANT| 604.740.8479

PO Box 129, Sechelt, BC V0N 3A0 2nd Floor, 5797 Cowrie Street | www.sechelt.ca

Please note that all correspondence sent to this email address is subject to the Freedom of Information and Protection of Privacy Act and is considered a part of the public record for the District of Sechelt.

From: Karen Bell Sent: Tuesday, January 30, 2018 1:11 PM To: [email protected]; Council; [email protected]; [email protected]; [email protected] Cc: [email protected]; [email protected]; [email protected] Subject: water supply for the SCRD including Gibsons & Sechelt

RE: water rationing on the BC Sunshine Coast - issues

To each and all governing persons & councils involved in this issue,

A couple of thoughts on your responsibility to the people that use SCRD water supply:

1. If the Town of Gibsons can boast only Stage 2 water restrictions then whyaren't they providing water to all of the Gibsons town residents since thisindicates a surplus of water within the town while the rest of SCRD isrationing at Stage 4. A significant portion of residents of the Town of Gibsonsget their water from the SCRD not the town. Why? My understanding is thatthe containment system is already there, so take responsibility for yourresidents.

District of Sechelt


February 21, 2018

2. To the governing persons of Sechelt - you bear a large part of responsibility in the lack of water - you continue to approve more and more housing developments all in the hopes of getting more tax revenues while you are fully aware that water restrictions occur on a regular basis. The easy solution to that - say NO to the next development proposal that comes your way. 3. Chapman Lake is in a provincial park. Parks are created to protect nature and save nature for future generations. Expansion for water supplies obtained within a provincial park where other options are available is NOT an appropriate response. Consider other containment options. At this immediate moment the Sunshine Coast is overflowing with water due to heavy rains & upcoming snow melts. Get a plan together that traps this available resource rather than destroying an area within a provincial park. Each of you need to acknowledge and take responsibility for the issues above. Infrastructure first is an important message voiced by residents along the coast but continually ignored by those that govern us. It is time to stop all the building of more & more homes until there is a confirmed water supply and leave all our parks alone (provincial and municipal). Sincerely, Karen Bell resident of Elphinestone cc This is copied to the Provincial Government as they are the ones that would approve use of the Park & they should be aware of the concerns of residents.

District of Sechelt


February 21, 2018

Sent: Thursday, February 01, 2018 11:28 AM To: 'Ann Hopkins'; Council Subject: RE: Resignation of Sechelt Library's Chief Librarian

Hi Ann,

Thank you for your message. Margaret’s passion for the Library has been greatly appreciated over the years and she will be missed!

As the email was directed to the ‘[email protected]’ email address, it has been delivered to the email accounts of all Council members.

Best regards, Kerianne




From: Ann Hopkins [ ] Sent: Thursday, February 01, 2018 11:23 AM To: Council Subject: Resignation of Sechelt Library's Chief Librarian

Dear Mayor and Council:

It it is with regret that I write to announce the resignation of Sechelt Library's Chief Librarian, Margaret Hodgins. She will be greatly missed.

Margaret took over as Chief Librarian at the beginning of 2014 and during her four year tenure has done an outstanding job of managing the library and the growth in demand for services. On site visits have increased by 19 per cent in the last five years and digital offsite access to library services continues to increase. She is to be highly commended for the progress the library has made in all areas, in particular, towards its strategic objectives in the areas of technology and programming.

Margaret will be remaining with the library until May 31. (The Canada 150 renovation is slated to be complete in February.)

Yours truly

Ann Hopkins,Chair, Sechelt Library, Board of Trustees

District of Sechelt


February 21, 2018

BY EMAIL

February 2, 2018

To:The Mayor and Council of the District of Sechelt

Re: District policy of support to Community Associations

A recent change in policy by the District of Sechelt Planning Department that is verydetrimental to the successful functioning of Community Associations has come to ourattention. To the best of our knowledge this change in policy was not authorized or evenreviewed by Council before it was initiated. This change concerns the addresses ofCommunity Associations.

It stands to reason that in order to function successfully each Community Associationneeds a mailing address to receive correspondence and memberships. However, it isthe nature of such associations that board members change frequently so using theaddress of a board member for mail is impractical. Soon mail ends up going to deadaddresses.

Many years ago, at the suggestion of and with the guidance of our most helpful andcommunity supportive post master, an ideal solution was found for the Sandy HookCommunity Association. An address was assigned from New Westminster to anofficially designated park in Sandy Hook that up to then had no address, and the postOffice then granted a box number to that address in the name of the Sandy HookCommunity Association. The allotted mail box is among those in the group of boxesclosest to the park. Since then, all mail for the association has gone there and is easilypicked up regularly by the member of the association with the key to the box. Even theDistrict of Sechelt sends mail to this address for the Sandy Hook CommunityAssociation. West Sechelt and East Porpoise Bay community associationssubsequently followed Sandy Hook’s example and acquired boxes in the same way aswell.

The alternative was renting a box that would cost an association over $20 a month plusa key deposit—the equal of using up 2 to 4 memberships a month depending on themembership rate. That is 24 to 48 membership fees a year. In addition, the box wouldbe in the Village post office and require travel by car for mail pickup from mostcommunities.

Now suddenly out of the blue the Planning Department at the DoS has said it isunhappy with box numbers being provided for community associations at parks withoutbuildings on them. They have said they are now refusing to continue this practice andstate that Council would not accept it either. A recent application for a community boxusing a park address by the restarting Village Community Association has been

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February 21, 2018

blocked. There is no word on whether the boxes for the current associations cancontinue.

Would Council please explain what possible harm this process has done or could do toanyone? We are quite sure that should a building be constructed in the future whichrequires that address, any of the Community Associations would be happy to cooperateby accepting an address at a different community park.

We know that the District of Sechelt supports successful, efficient communityassociations, and therefore we hope Council will address this issue as soon as possibleand tell the Post Master he may go ahead and assign the Village Association a parkaddress as has been the custom in the past.

Yours truly,

The Sechelt Village Community Association Board

Email: [email protected]

Website: http://secheltvillage.com/

Acting Secretary Phone: 604-885-5766

District of Sechelt


February 21, 2018

BRITISHCOLUMBIA

Bruce Mime, Mayor

Alice Lutes, Deputy Mayor and CouncillorDistrict of Sechelt

P0 Box 1292nd Floor, 5797 Cowrie St

Sechelt, BC VON 3A0

Jan. 31, 2017

Dear Mayor Milne and Councillor Lutes,

Thank you for meeting with me to discuss the impact poverty has had on the people and the communityof Sechelt. I am heartened by our common goals of reducing poverty and creating income security inBritish Columbia (BC). We know that poverty is a province-wide issue and hearing from communityleaders like you is essential to ensuring our approach reflects the needs of all British Columbians.

Your insights into the most pressing issues for people in your community will help us as we work todevelop real and permanent solutions to reduce poverty and inequality in our province. Your feedbackwill be included in a report we are preparing and will inform BC’s first poverty reduction strategy thatwill be released in the Fall.

I also wanted to ensure you have the information about other ways to participate in the povertyreduction strategy consultation. You can find details of community meetings, how to submit feedback byemail, mail, or phone, and how to apply for a grant to convene your own small group discussion here:https://engage.gov.bc.ca/bcpovertyred uction/

We look forward to continuing to work with you to reduce inequality and create opportunities foreveryone. We know that together we will create a strategy that will help lift people out of poverty andwill build a better BC.

Sincerely

1a.L é-i-e. FEB 06 2018 4Mable Elmore, MLA

Parliamentary Secretary for Poverty Reduction DISTRJCT OF’‘I

cc. Hon. Shane Simpson, Minister for Social Development and Poverty ReductionNicholas Simons, MLA Powell River-Sunshine Coast

Parliamentary Secretary for Poverty Reduction East Annexto the Minister of Social Development and Parliament BuildingsPoverty Reduction Victoria BC V8V 1X4

District of Sechelt


February 21, 2018

BC

ASSOCIATION OFFARMERS’ MARKETS

January 31, 2018

Bruce MimeMayor, District of Sechelt2nd Floor, 5797 Cowrie StreetPC Box 129Sechelt, BC VON 3A0

Dear Mr. Mime,

We would like to share with you the exciting results of the BC Farmers’ Market Nutrition Coupon Program(FMNCP) in Sechelt for 2017. As you know, the BC Association of Farmers’ Markets delivers this provincialprogram and is extremely proud of its deep impact on both people and farms across BC.

Our partners, the Sechelt Farmers’ and Artisans Market, Sunshine Coast Association For Community Living,Sunshine Coast Community Services,Sechelt Indian Band and Tibetan Resettlement Project provided lower-income pregnant women, families and seniors with coupons in your community to purchase fresh fruits,vegetables, cheese, eggs, nuts, fish, meat and herbs at your local farmers’ market.

Over the year, a total of $20,532 was invested in Sechelt through this Program.

In 2017, this valued program connected with 55 communities throughout the province, making fresh local foodsmore accessible to over 4,200 households equivalent to 11,131 British Columbians.

Participants in Sechelt ate more local foods, learned about healthy eating, and felt connected to theircommunity. At the same time, the local food system was strengthened with farmers in your communitybenefitting from additional revenue to sustain their farms.

We have received many messages of thanks throughout the year but this one stood out to us, “The couponshave made the difference between relative isolation and high starch foods and instead bi-monthly family tripsinto the community and fresh foods, often greens and berries for my kids.”

If you are pleased with the impact of this program in your community, we would appreciate if you will share yourgratitude and invite you to write to the Honourable Adrian Dix, Minister of Health. Your encouragement andfeedback may support the continuity of funding for this program and ensure we continue to build healthier BCcommunities together.

We look forward to working with your community again in 2018!

With gratitude,

lkil FEB 062018

Heather O’Hara Wylie BystedtExecutive Director President, Board of DirectorsBC Association of Farmers’ Markets BC Association of Farmers’ Markets

cc: Sechelt Farmers’ and Artisans Market, Sunshine Coast Association For Community Living, Sunshine CoastCommunity Services/Sechelt Indian Band, Tibetan Resettlement Project

203-2642 Main Street Vancouver, BCVST3E6T. 604-734-9797 F. 604-568-4748 E. infobcfarmersrnarket,pg

www.bcfarmersmarket.org

District of Sechelt


February 21, 2018

COMMUNITY ANNOUNCEMENT

shíshálh Nation and Trellis exploring new site for long-term

residential care shíshálh Nation is pleased to announce that discussions are underway between the Nation and Trellis Seniors Services for a location on which to build a new residential care facility. The location is not being confirmed at this time due to the status of negotiations but is hoped that, if successful, construction of the 125-bed care home will commence in time for completion in late-2019. When opened, the new home will bring 20 additional beds to the Sunshine Coast, providing more care for seniors in their own community. “We’re pleased to be able to help identify a possible site for this much-needed long term care centre,” said shíshálh Nation Chief Warren Paull. “We’re excited about potentially being a part of this project as the construction phase and operations of the facility itself offer many job opportunities for people who live on the Sunshine Coast.” Sharing community concerns about the beds potentially moving away from Sechelt, the shíshálh Nation looked at ways it could assist and approached Trellis to explore options. Trellis entered into an agreement with VCH in June 2016 to build a care home as a replacement for the aging Totem Lodge and Shorncliffe. Community concerns about the agreement and longer-than-anticipated development processes resulted in Trellis considering other locations. Trellis said it’s is exploring site options so the care home can move forward. “Our focus is to provide residential care beds on the Sunshine Coast,” said Trellis President Mary McDougall. “When unexpected municipal delays surfaced for our original site, we proposed other options and were interested when this opportunity came forward from the shíshálh Nation.”

shíshálh Nation members should direct their comments or questions to Hiwis Warren Paul at (604) 885-2273.

An official announcement from Vancouver Coastal Health and a public press release are expected in the next few days.

District of Sechelt


February 21, 2018

From: Julie Rogers Sent: Friday, February 09, 2018 3:18 PM

To: Lucy Steinhauer; Council; CAO; [email protected]; Tracy Corbett

Cc: Simons.MLA, Nicholas Subject: RE: Urban Forest Protection Plan

Good Afternoon Ms. Steinhauer, As your email was directed to the ‘[email protected]’ email address, it has been delivered to the email accounts of all Council members. We appreciate your concern regarding trees in our community and we share that concern. I have attached a policy and a bylaw regarding tree cutting. The policy refers to trees on District property and the bylaw regulates trees on private property. I hope this addresses your concerns. I am happy to assist you if you have any further questions. Julie Julie Rogers, APR | Communications Manager | P: 604-885-1986 | C: 604-741-5449

PO Box 129, Sechelt, BC V0N 3A0 2nd Floor, 5797 Cowrie Street | www.Sechelt.ca

From: Lucy Steinhauer Sent: Friday, February 09, 2018 12:09 PM

To: Council; CAO; [email protected]; Tracy Corbett Cc: Simons.MLA, Nicholas

Subject: Urban Forest Protection Plan

I would like to present concerns as emails of Dec 10 2017 and early Jan 13, 2018 to various District Departments and Mayor Milne have gotten zero response.

I would like to address the lack of Bylaws for tree cutting. The coast is being heavily developed at rapid pace, and complete lots clear-cut with no provisions set for replanting and no future bylaw tree protection in place on our Coast.

The value of original urban forest needs to be incorporated into development plans.

To further my argument, may I present Burnaby bylaws

Burnaby has had a tree cutting bylaw since 2009, but it was established originally in 1996. Points as follows:

Protection Bylaw 484, Environmental management and Protection

Quotes from bylaw as follows: "Originally - There was little to no protection for lots under 2.47 acres".

District of Sechelt


February 21, 2018

The bylaw presents that any tree 8 inches or greater in diameter is a protected tree, and if cut would have to be subject to a replacement tree.

This was to "protect neighborhood character....recognizing tees on both private and public lands, an important component of the urban forest and ecology of the city". This applies to ALL lands at ALL times…Trees on both private and public lands are an important component of the urban forest and ecology of the city...and aims to protect 'significant' trees and ensures adequate amount of replacement trees to enhance the urban forest. Collectively, these trees and forested areas comprise Burnaby's Urban Forest which help protect ectoplasms and human health". Replacement trees are required as a condition of ALL tree cutting permits.

Living trees are of great value and should be preserved as well as our community designs and development moving forward.

In addition, COLWOOD on the south coast of Vanc Island, similar population to Sechelt, has recently

initiated an INTERIM URBAN FOREST BYLAW “adopted to preserve trees on both private and

public property. Urban forests are declining every year and much of the loss is on private land. If you wish to cut or remove a tree on your property, you may request a permit. When trees are removed, replacement trees must be planted in order to maintain and enhance the urban forest.

It goes on to say “Why protest the Urban Forest? As quoted below....

“…trees improve water quality, prevent soil erosion, and offer shade to control temperature and conserve energy, attract wildlife and birds, and increase property values, and make…neighborhoods more beautiful and enjoyable…..Improve wellness and contribute to high quality of life for residents.”

When I first moved to the coast I bought my property specifically because of all the trees. Obviously old diseased trees need removing and I have had a few topped for safety reasons. However as on the border of my property, if my neighbor decides to cut down a complete stand of trees, not saving any quite possibly, it will mean less wildlife and complete lack of shade, meaning I will live in a microwave all summer. It is also home to the diminishing tree frogs and songbirds. Also, in some areas on the coast recent rains have caused flooding and erosion issues caused by over-de-treeing will escalate this in future unless there are better regulations and bylaws enforced prior to development permits being issued.

I have had input from alarmed people Pender to Gibsons with same concerns. So Sechelt! Let’s come up to date with “common practice for protection of trees” !

Lucy Steinhauer, West Sechelt,

Thank you for your consideration. I would be interested in presenting my submission to council at a meeting. However if one of my two jobs conflicts with my attendance to such, I'd really appreciate some feed-back or response please, either way!

Respectfully, Lucy

District of Sechelt


February 21, 2018

From: Kerianne Poulsen Sent: Wednesday, February 14, 2018 9:14 AM

To: 'mario bol'; [email protected]

Cc: Council; [email protected]; Subject: RE: Clearcutting posing serious flooding for homes at lower elevations!

Good morning Mr. Bol,

The Managed Forest Council has not yet responded to our inquiries so there is no way for us to know whether they are aware of the impact MF503 has on the surrounding neighborhoods, forests and riparian areas.

Your message was forwarded to our Corporate Services Department for consideration on the next Council Agenda.

Best regards,



Kerianne

From: mario bol

Sent: Friday, February 09, 2018 5:04 PM To: Kerianne Poulsen; [email protected]

Cc: Council; ca; [email protected];

Subject: Re: Clearcutting posing serious flooding for homes at lower elevations!

Dear Kerianne,

Please see links below for Privately Management Forest bylaws and compliance. With this

information Sechelt District should be able to seek avenues to stop what has already begun.

Does the Private Managed Forest Council understand that there is a large community just below

the area to be cleared? The amount of increased runoff from rainfall will have an impact on our

community and the potential of mudslides damaging infrastructure and housing is high! We will

no longer have vegetation to absorb the moisture. We are in a rainforest!

District of Sechelt


February 21, 2018

If properties are damaged we will certainly know who will be held responsible.

It was brought to my attention that we are one of the first communities in British Columbia

where logging is so close to populated areas and just uphill. We do not want to be guinea pigs.

Could this please be added onto the next Council meeting, so that we can get an update and

course of action by Sechelt District?

Please confirm and we will inform our Community of time and date.

Regards,

Mario Bol

Private Managed Forest Land Act.

http://www.bclaws.ca/Recon/document/ID/freeside/00_03080_01

Managed Forest CouncilCompliance Decisions - Managed Forest Council

http://mfcouncil.ca/wp-content/uploads/2014/08/MFC-Compliance-Determinations-Procedure-

Manual_2016.pdf

Sent from my iPad

On Feb 9, 2018, at 11:18 AM, Kerianne Poulsen <[email protected]> wrote:

Dear Mr. Bol,

Thank you for sharing your concerns with Managed Forest Commitment 503 (“MFC 503”) in Sandy Hook. As the email was directed to the ‘[email protected]’ email address, it has been delivered to the Mayor and email accounts of all Council members.

The District of Sechelt Council and staff also share the concerns of our Sandy Hook citizens regarding the possible impacts on their properties and our infrastructure (roads, water and sewer lines) should the land be compromised as a result of the logging. We also have concerns about the safety of our citizens during the logging process due to increased vehicle traffic and the potential for mud slides.

The District will continue to press the Private Managed Land Council, the Ministry of Forests, Lands, Natural Resource Operations and Rural Development Contacts and our MLA to address our concerns. The District has not been provided any information by the Private Managed Forest Council on the conditions placed on the owners with regard to the work, geotechnical assessment, replanting, wildlife protection or citizen engagement. If a consultation process is required of the property owner, the District will be there to represent the interests of our citizens.

District of Sechelt


February 21, 2018

The District is also concerned that the actions of this provincial body directly impacted District revenue without consultation. The previous property assessment was $3,929,000. The new assessment is $152,400, resulting in a loss to the District tax base of $3,776,600. This is a loss of revenue to the District of $8,782 every year. Staff are exploring options to see if these amounts can be recovered without impacting tax payers.

The District appreciates the actions taken by our citizens to address these concerns. We are all in this together. Below is a summary of the history and current situation with MFC 503 from our perspective.

The properties in the Sandy Hook area that are now included in Managed Forest Commitment

503 were zoned by the District as Rural Residential. Under District bylaws no trees were

permitted to be cut down without a permit and compliance with specific conditions.

When the first trees were cut down in 2016, the District conducted an exhaustive investigation

that resulted in 160 charges laid under District bylaws against the owner of the property and the

logging company. The property owner plead guilty to these charged and were assessed a fine of

$12,800.

The District has also filed a civil suit seeking further damages. Negotiations are continuing.

Since those charges were laid, the owner of the property had the property reassessed by BC

Assessment as a Private Managed Forest.

Under this new designation the property owner now has a Managed Forest Commitment with

the Private Managed Forest Council to log the property legally.

Despite frequent requests for information, the District has no information on any requirements

regarding geotechnical surveys, community consultation or a work plan for the property.

The District no longer has any authority in this matter and all control over the land falls with the

Private Managed Forest Council, a corporation appointed by the Minister of Forests, Lands,

Natural Resource Operations and Rural Development Contacts to uphold the Private Managed

Forest Land Act.

Best regards,


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District of Sechelt


February 21, 2018

From: mario bol

Sent: Wednesday, February 07, 2018 11:56 AM To: Bruce Milne; Council; Kerianne Poulsen; Darren Inkster; Noel Muller; Alice Lutes; Doug Wright; Mike

Shanks; Darnelda Siegers; Perry Schmitt; Sanath Bandara; [email protected] Cc: Andrew Sheedy; John Hardt; Mark Dalaire; [email protected];

[email protected];

Subject: Re: Clearcutting posing serious flooding for homes at lower elevations!

Dear Mayor,

Regarding the Clearcutting of the 90 acre Sechelt, Sandy Hook

property formerly zoned as R-3, has The District of Sechelt reached

out to Provincial and The Federal Government and ask for help?

Has local and provincial environmental groups been contacted by

the District of Sechelt? Has the District of Sechelt done anything?

Why is the District of Sechelt turning a blind eye?

The Provincial “Managed Forest” guidelines are representational of

a “mis-managed managed forest”. It is appalling that the The

District of Sechelt allowed this to happen. Many home owners will

be affected, not to forget animals and other protected animal species

that make this forest their home.

No Geotechnical studies were performed. No arborist was hired to

identify protected tree species. A total lack of concern by local

bylaws and provincial legislation makes this for a disaster in the

making, and nothing is being done about it!

Are public hearings no longer required to have a property rezoned?

Mayor, do the right thing and get your office to stop this and follow

proper procedure! Put pressure on those responsible!

There are many senior citizens in our area that are afraid to speak up

out of fear of retribution.

Make this stop!

Regards,Mario Bol

District of Sechelt


February 21, 2018

Visitor Services Network Statistics Program

SECHELT - PREVIOUS YEAR MONTH

Start Date: 01/01/2017

End Date: 31/01/2017

MONTHLY TOTAL Jan-17 TOTALAdministration Parties/Hour 2.41 2.41

# of hours 142.00 142.00# of parties 342 342# of parties-event/roaming 0 0# of visitors 392 392# of visitors-event/roaming 0 0

Visitor Origin 342 342Local Resident 303 303BC 24 24Alberta 5 5Other Canada 6 6Washington 0 0California 0 0Other US/Mexico 0 0Europe 3 3Asia/Australia 1 1Other 0 0

Nights in Community 9 9Same day 5 51 0 02 3 33 0 04-6 (1 week) 0 07-13 (2 weeks) 1 114+ 0 0

Information Requested 368 368Accommodation 6 6Adventure Recreation 28 28Attractions / Tours 11 11Maps / Directions 48 48Events / Conferences 58 58Food / Beverage 9 9Transportation 55 55Shopping 10 10Parks 4 4First Nations 7 7Community Services 9 9Investment/Moving 10 10Site Facilities (e.g. Washrooms) 60 60Other 53 53

Community Specific Info 206 206Retail Sale 9 9Seaside/Mission Pt 13 13Computer/phone use 18 18Volunteer Ctr 15 15Event Tickets 51 51Bus Tickets 38 38Incoming phone 40 40Incoming email 13 13Coming from N 0 0Coming from S 9 9

Item 12.2

District of Sechelt


February 21, 2018

Visitor Services Network Statistics Program

SECHELT - CURRENT YEAR MONTH

Start Date: 01/01/2018

End Date: 31/01/2018

MONTHLY TOTAL Jan-18 TOTALAdministration Parties/Hour 2.14 2.14

# of hours 148.00 148.00# of parties 317 317# of parties-event/roaming 0 0# of visitors 375 375# of visitors-event/roaming 0 0

Visitor Origin 314 314Local Resident 276 276BC 25 25Alberta 1 1Other Canada 2 2Washington 1 1California 0 0Other US/Mexico 1 1Europe 8 8Asia/Australia 0 0Other 0 0

Nights in Community 20 20Same day 1 11 4 42 3 33 3 34-6 (1 week) 5 57-13 (2 weeks) 2 214+ 2 2

Information Requested 375 375Accommodation 15 15Adventure Recreation 32 32Attractions / Tours 33 33Maps / Directions 46 46Events / Conferences 53 53Food / Beverage 6 6Transportation 42 42Shopping 5 5Parks 16 16First Nations 8 8Community Services 16 16Investment/Moving 6 6Site Facilities (e.g. Washrooms) 44 44Other 53 53

Community Specific Info 235 235Retail Sale 15 15Seaside/Mission Pt 34 34Computer Use (clients only) 14 14Phone Use (clients only) 26 26Event Tickets 37 37Incoming Phone Calls to VC 43 43Incoming Emails 30 30Membership New/Renewal 4 4Bus Passes/Tickets 32 32

Item 12.3

District of Sechelt


February 21, 2018

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