DISTRICT OF COLUMBIA

WATER AND SEWER AUTHORITY

DEPARTMENT OF PROCUREMENT

REQUEST FOR PROPOSALS (RFP)

ANNUAL MAINTENACE, REPAIR AND

CALIBRATION OF INSTRUMENTATION

CONTROLS AND ELECTRICAL EQUIPMENT

CONTRACT NO: 15-PR-DDCS-01

ISSUE DATE: TUESDAY, NOVEMBER 12, 2014

SITE VISIT: TUESDAY, NOVEMBER 25, 2014

PROPOSAL DUE DATE: MONDAY, DECEMBER 19, 2014

TIME: 2:00 PM EDT

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REQUEST FOR PROPOSAL (RFP)

15-PR-DDCS-01

ANNUAL MAINTENANCE, REPAIR AND CALIBRATION

OF INSTRUMENTATION CONTROLS

AND ELECTRICAL EQUIPMENT

Table of Contents

SECTION PAGE NUMBER

1 SYNOPSIS AND BACKGROUND 5-6

2 PROJECT OVERVIEW 6-18

3 PROCURMENT INFORMATION 18-23

4 EVALUATIONS 24-26

5 PROPOSAL PREPARATION AND SUBMISSIONS 26-30

6 CONTRACTUAL GUIDELINES AND INFORMATION 30-34

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ATTACHMENTS

Attachment A Not Applicable

Attachment B* Pricing Schedule

Attachment C General Provisions

Attachment D Collective Bargaining Agreement (CBA)

Attachment E* Certifications and Representations, Acknowledgments, Affidavits

Attachment F* Vendor Information and W-9 Form

Attachment G* Local Small Business Enterprise Program

Attachment H* EEO Packet/Affirmative Action Plan

Attachment I* DC Water Works Program

Attachment J* Labor Rates

Attachment K* Bonds

Attachment L* Mid-Atlantic Purchasing Team Rider Clause

Attachments denoted with an * must be signed by vendor and returned with the solicitation

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LIST OF ACRONYMS

CAP – Certified Automation Professional

CCST – Certified Control Systems Technician

CM – Corrective Maintenance

CMMS – Computerized Maintenance Management System

COR – Contracting Officer’s Representative

ISA – International Society of Automation

MOC – Management of Change

NEC – National Electric Code

NICET – National Institute for Certification in Engineering Technologies

NFPA – National Fire Protection Association

OSHA – Occupational Safety and Health Association

PLC – Programmable Logic Controllers

PM – Preventative Maintenance

PPE – Personal Protective Equipment

SCADA – Supervisory Control and Data Acquisition System

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NOTICE TO OFFERORS

MARKET TYPE: OPEN MARKET

This request for proposal is an open market procurement with preference points for certified, local,

and local small business enterprises.

SECTION 1: SYNOPSIS OF PROCUREMENT GENERAL INFORMATION AND

BACKGROUND OF AUTHORITY

1.1 SYNOPSIS OF PROCUREMENT:

The District of Columbia Water and Sewer Authority (“DC Water”) is soliciting proposals

for the Annual Maintenance, Repair, and Calibration of Instrumentation Controls and

Electrical Equipment located at various DC Water facilities. DC Water is seeking the

service of a contractor to provide six (6) certified instrumentation technicians and two (2)

industrial journeyman electricians to administer parts replacement for the maintenance,

repair, calibration, and installation of various instrumentation systems and electrical

equipment. The contractor will also furnish the required parts.

1.2 GENERAL INFORMATION:

Until 1996, the District of Columbia Water and Sewer Authority, now referred to as DC

Water, was part of the District of Columbia (DC) government. In 1996, DC government

initiated the creation of the District of Columbia Water and Sewer Authority (DC WASA),

an independent authority of the District of Columbia providing services to the

region. Although DC Water has maintained some ties with District government, its finances

and operations are managed separately. DC Water develops its own budget, which is

incorporated into the District’s budget and then forwarded to Congress. All funding for

operations, improvements, and debt financing is derived through usage fees, EPA grants,

and the sale of bonds.

DC Water’s daily operations are managed by the general manager who reports to an

11-member Board of Directors. Six board members represent the District and five represent

the adjoining jurisdictions. Two members each are from Prince George’s and Montgomery

Counties in Maryland, and one from Fairfax County in Virginia.

DC Water provides retail water and wastewater services to its residential and commercial

customers in the District. Wholesale wastewater treatment is provided to portions of

Montgomery and Prince George’s counties in Maryland and Fairfax and Loudoun counties

in Virginia. DC Water buys its drinking water from the Washington Aqueduct, a division of

the U.S. Army Corps of Engineers. The Aqueduct treats the water and DC Water distributes

it throughout the District of Columbia. DC Water’s Blue Plains Advanced Wastewater

Treatment Plant, located at 5000 Overlook Avenue SW, is the world’s largest advanced

wastewater treatment facility.

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DC Water Facts

Multi-jurisdictional regional utility that provides drinking water to the District’s

600,000 residents.

Collects and treats wastewater for 1.6 million customers in adjacent jurisdictions.

Approximately 1,000 employees work at various facilities throughout the District of

Columbia.

DC Water’s service area covers approximately 725 square miles.

To distribute water, DC Water operates nearly 1,300 miles of pipes, five pumping

stations, five reservoirs, four elevated water storage tanks, 36,000 valves and 8,700

hydrants.

To collect wastewater, DC Water operates 1,800 miles of sanitary sewers, 22 flow

metering stations, nine off-site pumping stations and 16 storm water pumping

stations within the District.

DC Water operates Blue Plains that covers 153 acres with a capacity of 370 million

gallons per day and a peak capacity of 1.07 billion gallons per day.

SECTION 2: PROJECT OVERVIEW

2.1 Scope of Work

2.1.1 The contractor shall provide six (6) certified instrumentation technicians and two

(2) industrial journeyman electricians to DC Water for the period of performance.

This includes onsite supervision, transportation, replacement parts for repair,

calibration, installation and maintenance of the Programmable Logic Controllers

(PLC), instrumentation, electrical and telemetry equipment and other related

equipment at various DC Water facilities. The contractor is encouraged to visit the

site(s) and become thoroughly familiar with all conditions affecting the

satisfactory completion of the contract.

Each certified instrumentation technicians and industrial journeyman electricians

must be experienced in standard principles and practices of preventative and

corrective maintenance/repair of industrial equipment including lock-out tag-out

procedures, electrical, instrumentation, process control systems, PLC maintenance

and programming, instrumentation loops, reading and interpreting schematics,

calibration standards and procedures and various other systems directly related to

water distribution and wastewater treatment.

Each of the certified instrumentation technicians and industrial journeyman

electricians shall perform approximately 2,000 hours of services at the job site(s)

during the base year and each option year for a total of 16,000 hours per year.

(8 labor hour employees x 2,000 hours = 16,000 total hours of straight time per

year). Overtime hours are estimated at 100 total hours per year.

The Contractor shall be available on a full-time basis to perform all duties of the

above described work.

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2.1.2 At least five out of eight of the Contractor’s proposed team must be current

employees of the firm at the time of RFP closing.

2.1.3 All work and services are to be performed under the direct supervision of the

Supervisory Control and Data Acquisition System (SCADA) Manager, the Process

Control Manager and/or the DC Water Manager or designee. All assigned work

shall directly be distributed through the Contractor’s onsite Supervisor.

2.1.4 The Contractor shall provide a full-time Supervisor at the jobsite who shall also be

one of the working certified instrumentation technicians. This Supervisor shall

have an International Society of Automation® (ISA) Level III Certified Control

Systems Technician® (CCST) or National Institute for Certification in

Engineering Technologies (NICET) IV certification. All certifications shall be

maintained throughout the duration of the contract.

2.1.5 The Contractor shall provide, but not be limited to, the following goods and

services:

a. Troubleshooting defective equipment, systems, and making restorative

repairs to such items.

b. Perform complete corrective and preventive maintenance, testing and

calibration of equipment, systems, and associated devices and process

control systems.

c. Perform all other tasks necessary to complete corrective and preventive

maintenance to the instrumentation systems and controls and associated

equipment, including electrical equipment.

d. Perform complete installations of various types of instrumentation utilizing

basic electrical plumbing, steam fitting, and carpentry skills as necessary

using accepted standards and practices in compliance with all applicable

codes and regulations.

e. Furnish, at its own expense, all tools, test equipment, safety equipment, and

other necessary equipment required to perform all repairs and installation

services related to the contract.

f. Store furnished tools and equipment used to perform all repairs and

installation services onsite at all times and have such tools and equipment

immediately available for use by the Contractor’s labor hour employees.

g. An updated list of recommended and certified test equipment made

available from the contractor’s supervisor, or designee, upon request. A

general list is provided in section 2.19-2.21 of this solicitation. Any

substitutes must be approved by the Contracting Officer’s Representative

(CO)R or designee before use at DC Water facilities or service area.

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h. Submit a standard report form, in the DC Water approved format, of all

tests, inspections, calibrations, and work completed. The report frequency

shall be after scheduled service.

i. Documented work of all labor, parts, job plans, asset information,

calibration reports, etc., must be submitted using DC Water’s

Computerized Maintenance Management System (CMMS)

j. Provide a detailed Root Cause Analysis for trouble/failed equipment and/or

systems as part of completion of detailed or non-routine work (corrective

maintenance). The Root Cause Analysis shall be incorporated into the

complete work orders.

k. Provide updated documentation when changes are made in AutoCAD

format for loop, wiring, and layout drawings. The contractor shall also

provide updated control or process narratives for any interlock and set

point changes.

l. Assist in making recommendations (this requirement only applies to the

Contractor’s Supervisor only) on the Preventative Maintenance (PM)

program. The contractor’s supervisor shall work with the DC Water

authorized representative to review and practically improve job plans. The

contractor’s Supervisor shall also assist in establishing frequency of

calibration or performance of PM based on manufacturer recommendations

or condition assessment requirements.

m. Company uniforms must be worn by labor hour employees at all times

while performing duties at DC Water facilities and designated service

areas. The requirement to wear company uniforms shall not be an

additional cost to DC Water.

2.1.6 The contractor’s performance shall be evaluated based on production, efficiency

and quality.

a. Production shall be based on meeting the preventive and corrective

maintenance schedule. Preventive and corrective scheduled compliance

shall be based on the completion of at least 90% of all scheduled work

hours, less emergency work hours, per week. The contractor shall be

required to submit a monthly compliance report to the COR or designee.

b. Efficiency shall be based on the completion of scheduled work orders

within the time estimates presented on the job plans, plus or minus twenty

(20) percent. The contractor shall submit a monthly efficiency report

indicating the amount of non-emergency work orders executed, man-hours

estimates and actual man-hours completed to the COR monthly. The

contractor shall review the provided job plans and provide constructive

feedback for continuous improvement.

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c. Quality shall be evaluated by measuring the amount of complete work

orders rejected by DC Water, when the cause of the rejection can be

attributed to the contractor’s performance. In addition, quality shall also be

evaluated by reviewing official documentation of all labor hour employee

activities in the CMMS; lack of proper CMMS documentation shall be

recorded. First call resolution for corrective maintenance shall be tracked,

as well as repeat calls on closed corrective maintenance work orders. The

Contractor shall submit a monthly quality report indicating the total amount

of work orders closed and the amount of work orders rejected by the COR.

d. The contractor’s supervisor shall manage, track and report, on a weekly

basis, the time and date technicians and electricians have been provided

work assignments (work orders) and are working (or en route), within

fifteen minutes of the start of duty.

e. The COR will meet with the contractor’s supervisor monthly to review and

approve the performance reports.

2.2 Tour of Duty:

Work shall be performed during established pre-arranged eight (8) hour workdays, fifty-two

weeks per year, except for official DC Water holidays designated in section 6.16 and/or in

the case of emergency repairs. The regular tour of duty under the contract shall be a forty

(40) hour work period between the hours of 7:30 am and 4:00 pm, Monday through

Saturday. Any pre-approved work, approved by the COR, beyond the forty hour work

period shall be considered overtime and shall be compensated at the special overtime rate

the Contractor submits and negotiates on the Pricing Schedule (Attachment B). The tour of

duty days and hours may be changed to adjust to individual section needs as determined by

the section supervisor and approved by the COR, or designee. Staggered times include a

start time anywhere from 6am to 9am.

2.3 Certified Instrumentation Technicians Qualifications:

2.3.1 The Contractor shall furnish highly qualified and certified instrumentation

technicians with a minimum of eight (8) years of experience in heavy industrial

instrumentation, control systems, telemetry systems and equipment, calibration

standards and procedures, PLC systems maintenance and programming, and

various systems directly related to water distribution, sewer collection and

wastewater treatment.

2.3.2 All technicians must possess a current and valid CCST Level II certification from

ISA or NICET III or higher certification. DC Water at its sole discretion will

accept for review and consideration up to four (4) candidates that do not meet

these certification requirements (ISA, NICET). The candidate must, however,

have extensive experience of at least seven (7) years; demonstrate high proficiency

in troubleshooting, programming and repair working with process control

equipment including Allen Bradley, Modicon and related Operator Interface

Terminals. If no candidates are acceptable to the DC Water Manager then the

Contractor must provide candidates that meet the certification requirements (ISA

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or NICET). The contractor’s supervisor must possess and maintain an ISA CCST

Level III or NICET IV certification. No technician may begin work on this

contract, under any circumstances, without an approved instrumentation

certification. No technician will be allowed to continue work on this contract if

their instrumentation certification lapses. The technician(s) may be allowed to

resume work when said certification is restored and current.

2.3.3 Certified instrumentation technician resumes must specify their name, experience,

training, formal education, and detailed work history including place and dates of

employment, certificates of all formal training, schooling and licensing. Resumes

must show a minimum of five hundred (500) hours training in instrumentation. At

least five (5) of the technicians must have four (4) years experience working with

computer process control systems.

2.3.4 DC Water reserves the right to verify all information submitted regarding this

solicitation.

2.3.5 DC Water will review the technical qualifications of the respondent as well as all

proposed certified instrumentation maintenance technicians, journeyman

electricians and foreman/supervisor resumes prior to qualification acceptance and

start of work for DC Water. The COR will conduct the reviews and make a

determination of the technical competency of the offeror and supplied resumes.

No order to proceed will be given until this process has been completed. Once the

order to proceed has been given, the contractor has thirty (30) calendar days to

comply with all requirements and begin work on this contract.

2.3.6 To be considered for an award, the contractor must furnish DC Water with the

following information and proof that the personnel are highly experienced,

dependable, and fully qualified to perform the work:

a. The contractor must have a minimum of eight (8) years of specialized

experience in performing installation, repair, calibration, commissioning

and maintenance of industrial instrumentation, process control systems and

associated equipment.

b. The contractor shall submit five (5) types of related work performed during

the past five (5) years.

c. The contractor shall demonstrate their quality processes and procedures to

the manager. The contractor shall be subject to a quality management audit

by the DC Water’s representative.

d. The certified instrumentation technicians and industrial journeyman

electrician’s detailed resumes must reflect that they are highly qualified and

experienced in this type of work.

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2.4 Industrial Journeyman Electrician:

2.4.1 The Contractor shall furnish highly qualified and certified maintenance electricians

with a having a minimum of five (5) years experience each in, testing, installation

and repair of electrical, power and systems distribution equipment. The ability to

test troubleshooting, repair, overhaul, modify, and perform general maintenance of

complex alternating/direct current (AC/DC) electrical and electronic equipment

such as motors, transformers, generators, switching and control panels, voltage

regulators.

2.4.2 The journeyman must possess a current and valid District of Columbia

journeyman’s electrician’s license and have a minimum of five (5) years of

progressive experience or Associates Degree in industrial electrician/electronic

related field and four (4) years of progressive experience directly associated with

installing, repairing and maintaining electrical and electronic components of

machinery, equipment and systems. The industrial journeyman electrician must

demonstrate the ability to read and interpret electrical drawings, schematics and

blueprints, the ability to comprehend and have knowledge of pertinent guidelines,

rules and regulations of National Fire Protection Association (NFPA) and National

Electric Code (NEC) and Occupational Safety and Health Association (OSHA).

The candidate must be able to operate electrical power distribution systems up to

600 volt classifications.

2.4.3 To be considered for an award, the Contractor must furnish DC Water with the

following information and proof that the personnel they propose to utilize on the

contract are highly experienced, dependable and fully qualified to perform work

under this contract:

a. The contractor must have a minimum of ten (10) years of specialized

experience in performing installation, repair, calibration, and maintenance

of instrumentation systems, PLCs and process control equipment.

b. The contractor shall submit five (5) types of relevant related work

performed during the past five (5) years.

c. The Instrumentation Maintenance Technicians’ detailed resumes must

reflect that they are highly qualified, certified and experienced in this type

of work.

The employment of apprentices on this contract by the Contractor may be considered upon

review and approval by the COR. Employment of apprentices shall be at no cost to DC

Water and shall not count towards the number of qualified and certified technicians

specified in the Scope of Work.

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2.5 Contractor’s personnel shall report to work with:

2.5.1 Transportation, mobile telephones; safety equipment for entering confined

spaces, wet locations and elevated spaces.

2.5.2 A full complement of tools, test equipment and personal safety equipment

necessary to perform the designated specific maintenance and repair.

2.5.3 A valid vehicle operator’s permit.

2.5.4 A picture identification card.

2.5.5 Current certificate of training in CPR, Basic First Aid, Arc Flash and Confined

Space Entry and Rescue.

2.5.6 A copy of their instrumentation certification documents as well as all other

certifications specified in their resume.

2.6 Certified Technician and Journeyman Basic Requirements:

2.6.1 Each certified instrumentation technician must be knowledgeable, competent,

industrious, cooperative, courteous, and trustworthy.

2.6.2 Each certified instrumentation maintenance technician and industrial journeyman

electrician will:

a. Report for duty ready to work at a site to be designated by DC Water.

b. Report for work in the proper attire (safety shoes, hard hats and gloves,

etc.) and with a full complement of tools and necessary test equipment.

c. Have all required licenses and certifications up to date and valid.

d. Breaks and lunches shall be excluded from billing hours. Contractor may

only bill hours spent on work approved by DC Water.

e. Report for work in proper Personal Protective Equipment (PPE) attire as

stated by the NFPA 70E 2005 work place safety rules and DC Water safety

department. Technicians and journeyman will be removed from the jobsite

if required PPE is not worn.

f. Have all required licenses and certifications up to date and valid.

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2.7 Certified Technicians and Journeyman Proficiency Areas:

Each certified instrumentation technician and industrial journeyman electrician shall be

proficient in:

2.7.1 Reading (English).

2.7.2 Writing (English).

2.7.3 The use of tools and test equipment associated with this line of work.

2.7.4 Understanding and use of industry standards and practices for testing, repair,

maintenance and calibration of instrumentation equipment, PLCs and control

systems.

2.7.5 Preparation of accurate written reports of work, test results, root cause analysis,

calibration reports and work orders.

2.8 Failure to Meet Conditions:

2.8.1 Any technician or journeyman furnished under the contract that does not fulfill any

or all of the above conditions of employment shall be judged as unqualified and as

such, excluded from further participation under the contract. In addition DC Water

has the authority to have any personnel removed from participation on the contract

by providing written notification. The contractor shall remove this person within

one (1) business day.

2.8.2 Any technician or journeyman excluded from further participation on the contract

shall be replaced, at the contractors’ expense, within fifteen (15) working days

upon notification by the COR.

2.8.3 The contractor shall take immediate action to remedy the situation, or the

Contracting Officer will terminate the Contractor’s right to further proceed with

the contract in accordance with DC Water’s termination claims for default.

2.8.4 Judgment as to the qualification of each certified instrumentation maintenance

technician and industrial journeyman electrician to staff the contract and to the

quality of work performed shall be at the sole discretion and judgment of the COR.

2.8.5 If technicians or journeyman furnished under the contract are determined to be

unqualified on any three (3) separate occasions, this will be deemed sufficient

proof that the contractor is unqualified and shall be just cause for the Contracting

Officer to immediately terminate the contract, at the contractor’s expense.

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2.9 Certification:

2.9.1 All certified instrumentation maintenance technicians and industrial journeyman

electrician furnished under the contract must, in addition to the technical

certifications listed elsewhere in the contract, must also be trained and maintain

current certification in First Aid, CPR, Arc Flash and Confined Space entry as

defined in OSHA regulations 29 CFR 1910 and all amendments prior to beginning

work.

2.9.2 Any person supplied under the contract whose certification has lapsed, will not be

allowed to return to work until they receive current certification.

2.9.3 The contractor shall provide DC Water with certification documents,

demonstrating that the technicians and journeyman are in compliance before the

technicians will be able to work for DC Water.

2.10 Hazardous Materials:

2.10.1 The facilities under the contract contain asbestos. These facilities also contain

hazardous materials including, but not limited to, ferric chloride, pickle liquor,

methane and other highly hazardous materials, liquids, gas, etc.

2.10.2 Contractors are warned not to disturb any asbestos materials during the

performance of this work.

2.10.3 Any disturbance shall be the responsibility of the contractor and shall be liable to

abate them at the contractor’s expense and in accordance with all the

Environmental Protection Agency (EPA), Federal and District laws, rules and

regulations.

2.10.4 Prior to any work on asbestos abatement, the contractor must immediately notify

the Contracting Officer and obtain written approval to proceed with the work.

2.11 General Conditions:

2.11.1 The contractor will be expected to work on or around equipment operating at high

voltages and exposure to various degrees of temperatures, grease, oil fumes,

vapors, sewer gases, dirt, various wastewater treatment processes and components,

which may be toxic, irritant acids and difficult to work with.

2.11.2 Work will be performed during inclement weather, when an emergency exists, at

night, on weekends and holidays.

2.11.3 The contractor will also be required to work in hazardous areas, remote locations,

high elevations, and confined spaces.

2.11.4 Exposure to ferric chloride, ferrous sulfate, raw sewage and other harmful and/or

toxic chemicals and compounds associated with the treatment of wastewater.

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2.12 Reports:

The contractor shall provide reports detailed in Section 2.1.5 and 2.1.6 and also maintain a

written test and maintenance reports for all the job sites, indicating the number of work

hours performed each day by each certified instrumentation technician and industrial

journeyman electrician, the exact equipment worked on, work performed, work site

location, and check-in and check-out times on each job. All work, test and material orders

shall be prepared as per the direction of DC Water’s supervisors or designees. These written

reports shall be prepared at no additional expense to DC Water. The DC Water Manager or

designee shall approve all forms and reports. At the end of each contract year the

Contractor shall write an overall report for all work done in that contract year. The report

will be submitted by the 3rd

week of October to the DC Water Manager or designee. This

report shall include all work, testing, calibration, maintenance and installation.

2.13 Cost of Materials:

Cost of parts and materials to DC Water shall be at the manufacturer/supplier invoice and

include any discounts, rebates, etc, at the lowest available cost. No markups over actual

invoice are allowed. Actual costs such as freight, shipping, import fees, etc., invoiced to

the contractor from the manufacturer/supplier and directly associated with procurement may

be included. DC Water will not pay for any fees not actually incurred by the Contractor.

All parts and material requests must be approved by the Manager, or designee. The

Contractor must provide approved request form, copy of actual manufacturer/supplier

invoice, and packing slip or receipt signed by the DC Water representative acknowledging

receipt of parts or materials with their monthly billing. DC Water will deduct

undocumented invoices from the monthly billing; however the Contractor may resubmit

invoices with proper documentation for DC Water approval and payment.

2.14 Prior to Commencement of Work:

2.14.1 The contractor’s onsite technicians and industrial journeyman electrician shall

report each morning to the Instrumentation Section Supervisor to receive

assignments, instructions and/or material lists.

2.14.2 Job assignments and/or changes are to be made by DC Water’s supervisor or

foreman, or by the contractor’s supervisor as directed by DC Water supervisor/

foreman.

2.14.3 The technicians and journeyman shall provide a written report of their activities to

4the DC Water Instrumentation Section Supervisor to whom they are assigned

each afternoon.

2.14.4 The DC Water instrumentation section supervisor shall initial the report to

acknowledge work performed.

2.14.5 The contractor’s supervisor shall submit a time sheet covering the work

assignments for his entire crew to the designated Instrumentation Section

Supervisor each day. Any work not signed off by DC Water’s COR will not be

approved for payment.

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2.15 Additional Manpower:

2.15.1 DC Water may request the contractor to increase their manpower at the job site as

needed to accomplish the work beyond the original specified technicians and/or

journeyman the specified technicians and/or journey for the option years.

Additional manpower shall be provided at the hourly rate bid for the given contract

year.

2.15.2 DC Water reserves the right to call the technicians and journeyman to the job site

during an emergency, in the evenings, weekends, and holidays, at the established

overtime hourly rate. DC Water also reserves the right to change regular working

hours to better serve our customers.

2.16 Tools, Material and Parts:

2.16.1 The contractor shall provide each technician and journeyman all required certified

and calibrated test equipment, hand and power tools to perform the testing,

troubleshooting, maintenance, repair, calibration, and installation of the equipment

and systems at each job site.

2.16.2 Test equipment and tools include, but are not limited to:

A complete tool kit appropriate to perform instrumentation work including and not

limited to (certified for use by external industry tester);

a. precision digital multi-meter Fluke 87 or equal;

b. lineman’s test set, tone generator;

c. equipment for lockout / tagout requirements;

d. heavy duty electric drill with 3/8” chuck and drill index;

e. two-way radio compatible with DC Water’s system;

f. personal safety equipment, i.e. gloves, hard hat, steel or fiberglass toed

shoes, safety goggles, dust masks, ear plug/ear muffs, etc.;

g. all of the necessary road safety equipment, such as flags, cones, barriers;

h. all equipment for confined space entry and rescue.

i. Four (4) Hart Model 375 field communicator;

j. two (2) Fluke 718-100G precision pressure calibrator or equal;

k. two (2) Fluke 744 precision process calibrator or equal;

l. two (2) 6 ft. and one (1) 12 ft. fiberglass stepladders rated for 250 lbs. or

better;

m. six (6) new laptop computers and accessories for field testing of

instrumentation and process control interface equipment (include in bid

price an annual allowance for laptop purchases, upgrades, and process

equipment software purchases as determined by the SCADA and process

control manager or designee);

n. two (2) digital remote thermometers;

o. two (2) infrared tachometers;

p. two (2) field bus diagnostic software and test equipment;

q. one (1) Doppler type portable flow transmitter;

r. one (1) Transit type portable flow transmitter.

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2.16.4 All materials furnished to DC Water in Section 2.19.3 shall become the property of

DC Water at the conclusion of this contract.

2.17 Additional Tools and Equipment:

Any additional tools or equipment required for the performance of assigned tasks shall be an

additional charge. The cost for the rental or purchase of such tools or equipment shall be

pre-approved by the Manager, or designee prior to the Contractor obtaining the equipment.

DC Water may direct the contractor to utilize tools and equipment, which are the property of

DC Water. Equipment which is the property of DC Water shall be returned in the same

condition as received. It shall be the responsibility of the contractor to replace any damaged

equipment.

2.18 Vehicles:

The Contractor shall provide six (6) licensed minivan type vehicles and one (1) licensed full

size half-ton pickup truck. All vehicles shall be no older than 2011 models with tool bins in

the vans. Each van shall be equipped with all necessary road safety equipment, flags, cones,

barriers, and first aid kits. All vehicles shall reflect company’s name and a vehicle number.

They must be in good working condition and maintained in a first class manner, including

the exterior appearance of the vehicles. It is the responsibility of the Contractor to arrange

to keep vehicles cleaned and in good running order on their own time.

All vehicles shall be subject to inspection at the discretion of DC Water. If DC Water

determines that said vehicles are not properly maintained, the contractor shall promptly

repair or replace said vehicles. If the vehicles are not repaired by the contractor within five

(5) working days, DC Water shall, at its discretion, have the vehicle towed off DC Water

property and charge the expense to the contractor. It will be the contractor’s responsibility

to replace the vehicle in ten (10) working days with another vehicle as required.

2.19 Minor and Major Repairs:

2.19.1 The contractor shall perform all minor repairs as expeditiously as possible.

2.19.2 Major repairs will only commence after the COR, SCADA and process control or

designee has given authorization.

2.20 Definitions/Examples of Major and Minor Repairs:

2.20.1 Minor repairs are those that can be accomplished by a one man crew in less than

an eight (8) hour period.

2.20.2 Major repairs are those that generally exceed eight (8) hours for a two man crew.

2.20.3 DC Water reserves the right to inspect all work in progress performed by the

Contractor under this contract and to witness any tests and calibrations performed.

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2.21 Replacement Parts:

Parts or components replaced shall be saved and tagged with the following information:

Unit serial/administrative numbers; technicians and journeyman’s name; date; loop

number/system description; and remarks as to the cause of the part/component’s

failure.

2.22 Licenses and Permits:

The contractor shall obtain at its expense, any licenses, permits, and registrations necessary

for the performance of the contract.

2.23 Work Space:

2.23.1 DC Water will provide work space at the facility to house the contractor’s

employees and equipment utilized for the performance of this contract.

2.23.2 DC Water takes no legal responsibility for any of the contractor’s equipment left at

DC Water’s facility, nor is DC Water liable for any injuries to the Contractor’s

employees during the period of this contract. It is the contractor’s responsibility to

ensure that his equipment is secured and that the contractor has ample insurance to

cover loss, damage, theft of property and its employees.

SECTION 3: PROCUREMENT INFORMATION

3.1 Contact Person

For procurement information regarding this RFP contact:

Michelle Hicks, Senior Contract Administrator

District of Columbia Water and Sewer Authority

Department of Procurement, Room 200

5000 Overlook Ave., SW, Washington, DC 20032

Telephone number (202) 787-7021, Fax number (202) 787-2148

E-mail address: procurementinquiry@dcwater.com

3.2 Procurement Schedule

The procurement schedule is subject to change

Event Date

RFP Advertised November 12, 2014

RFP Available (2:00 pm EDT) November 25, 2014

Deadline for Written Questions (2:00 pm EDT) December 02, 2014

RFP Closing Date (2:00pm EST) December 19, 2014

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3.3 Site Visit

A two hour site visit will be held on Thursday, November 25, 2014 at 10am EST to discuss

the scope of work with prospective offerors. The site visit will be held at 301 Bryant St.

NW, Washington, DC 20001. This location is highly secure and has limited parking. If

your firm plans to attend, please submit your company name, the name of all employees

attending, and contact (email and phone) information at least 48 hours prior to the site visit.

Attendees not listed in advance will not be permitted to enter. Please submit all

correspondence to procurementinquiry@dcwater.com and reference the solicitation name

and number in the subject line. Site visit attendees are also asked to carpool or take public

transportation due to limited parking on site.

3.4 Prospective Inquirers

Any prospective offerors desiring an explanation or interpretation of this RFP must request

it in writing. Requests should be directed to the contact person listed in Section 3.1 no later

than December 02, 2014 at 2:00 pm on EDT. Questions may be mailed, faxed or e-mailed.

Any information given to a prospective Offerors concerning a solicitation will be furnished

promptly to all other prospective Offerors as an amendment to the RFP, if that information

is necessary in submitting offers or if the lack of it would be prejudicial to any other

prospective offerors. Oral explanations or instructions given before the award of the contract

will not be binding. RFP’s will be available beginning November 12, 2014 at 2:00 pm EDT

for prospective offerors to download from DC Water website at www.dcwater.com. You

must be a registered vendor to obtain access to the solicitation. For any reason you are

unable to download access to the solicitation, contact the contact person listed in section 3.1

for further assistance.

3.5 Type of Contract:

3.5.1. The contract awarded under this request for proposal shall be a requirements

contract with firm-fixed hourly price contract. Offerors should be aware the hours

are estimates only, and more or less hours may be required.

3.5.2. The Offerors shall submit a proposal on a firm fixed hourly rate based on total

compensation for the instrumentation technicians and industrial journeyman

electrician.

3.6 Term of Contract:

3.6.1 The term of the contract shall be for a period of two (2) years from the award date,

subject to the DC Water option to extend the term of the contract in accordance

with paragraphs 3.6.2 and 3.6.3 below.

3.6. 2 Option Period

If DC Water determines it to be advantageous, it may extend the term of the

contract for one (1), one-year option period or a fraction of a year.

3.6.3 Option to Extend the Term of the Contract

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a. DC Water may extend the term of this contract by written notice to the

contractor before the expiration of the contract; provided that the Authority

shall give the contractor a written notice of its intent to extend before the

contract expires. The notice does not commit DC Water to an extension.

The exercise of this option is also subject to the availability of funds at the

time of the exercise of the option.

b. The prices for the option period shall be as specified in the contract.

c. If DC Water exercises this option, the extended contract shall be

considered to include this option provision.

d. The total duration of this contract including the exercise of any options

under this provision shall not exceed three (3) years.

3.7 Acceptance Period

The Offerors agrees if its offer is accepted within one hundred and twenty (120) days from

the date specified in the RFP for the submission of proposals, to furnish any or all items on

which prices are offered at the price stated in the schedule for each item, delivered or

performed at the designated place within the time specified in this RFP.

3.8 Time

Time, if stated in a number of days, shall include Monday through Saturday, except

holidays.

3.9 Contract Administration

3.9.1 Contracting Officer: The Contracting Officer is the only person authorized to

contractually bind the Authority. The Contracting Officer shall be the General

Manager or designee, District of Columbia Water and Sewer Authority,

5000 Overlook Ave., SW, 3rd floor, Washington, DC 20032.

3.9.2 Contracting Officer Representative (COR): The Contracting Officer

Representative is responsible for general administration of the contract, day to day

operations and advising the Contracting Officer as to the contractor’s compliance

or noncompliance with the contract. The Contract Administrator shall be

Charles Sweeny, Director of the Department of Distribution and Conveyance

Systems (DDCS) , District of Columbia Water and Sewer Authority, 301 Bryant

Street, NW, Washington, DC, 20032; telephone number is (202)-612-3431.

3.9.2 Contracting Officer Technical Representative (COTR): The technical

representative is responsible for the daily coordination of operating procedures

between DC Water and the contractor, and for monitoring contract compliance.

The technical representative shall be Ravi Kammila, SCADA and PCS OPS,

Manager, Department of DDCS Maintenance, District of Columbia Water and

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Sewer Authority, 301 Bryant Street, NW, Washington, DC, 20032; telephone

number is (202)-612-3543.

3.10 Protests:

Protests directed to the terms, conditions, or form of a proposed procurement action, must

be received by the Contracting Officer in writing not later than ten (10) calendar days prior

to the date established for opening of bids or receipt of proposals, except that an initial

protest that arises under an amendment to a solicitation may be filed up to four (4) calendar

days after the date the amendment was issued but in no case after the time established for

opening of bids or receipt of proposals.

Protests of an award decision shall be filed in writing with the Contracting Officer within

five (5) calendar days of when the protester knew or should have known of the facts and

circumstances upon which the protest is based. Only proposers may protest an award

decision. Protests must be received by 5:00 p.m. according to local time in the District of

Columbia. Any protest received after that time will be considered to be filed on the next

day.

The Contracting Officer shall issue a decision within thirty (30) calendar days after the

protest is filed, subject to any extension approved by the General Manager. The decision of

the Contracting Officer shall be final and conclusive. No further administrative remedies

will be available to the protester.

The aggrieved party shall deliver the protest to the General Manager at:

District of Columbia Water and Sewer Authority

Office of the General Manager

5000 Overlook Avenue, SW

Washington, DC 20032.

A copy of the protest shall be delivered to the Director of Procurement:

District of Columbia Water and Sewer Authority

Department of Procurement, Room 200

5000 Overlook Avenue, SW

Washington, DC 20032.

3.11 Appeals

The right to appeal a decision of the Contracting Officer must be filed with a court of

competent jurisdiction.

3.12 Disclosure of Information

No information regarding the contractor's performance pertaining to this contract shall be

disclosed by the contractor to anyone unless written approval is obtained in advance from

the contracting officer.

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3.13 Payment and Invoices

DC Water shall compensate the Contractor for all services performed under Scope of Work.

Invoice(s) shall be submitted in duplicate (2) on a monthly basis (unless otherwise agreed by

DC Water) and shall reflect, at a minimum, the following information: contract number;

period of service; purchase order number; description of services provided in relation to

each of the task components; and authorized signatures.

3.13.1 Invoices shall be mailed in duplicate to the address below:

The District of Columbia Water and Sewer Authority

Accounts Payable

5000 Overlook Avenue, SW, Fourth Floor

Washington, DC 20032

Invoices can also be emailed to Accounts.Payable@dcwater.com.

3.13.2 Payments will be processed when all deliveries under this order have been made

and/or services rendered. All payments are processed net thirty (30) days from the

receipt of a certified invoice. In cases where partial payments are authorized, the

invoices or billing should clearly indicate “partial payment requested.” The

invoices must state what has been rendered or received.

3.13.3 The Contractor shall prepare verification data of any items questioned for the

amount claimed and provide complete cooperation during such investigation.

Invoices shall include calculations of estimated or actual operating charges as well

as backup documentation for any reimbursable items.

3.14 Labor Standards

This contract is subject to the Collective Bargaining Agreement, as amended. The contract

shall be bound by Collective Bargaining Agreement. The wage determination is included as

Attachment (D) to this RFP and Section 3.13 Payment and Invoice.

3.14.1 The contractor shall be compensated based on the hourly rates as indicated on the

pricing schedule (Attachment B) and the hours worked related to the submission of

one or more defined deliverables.

3.14.2 Invoices shall be paid completely by DC Water within thirty (30) days of the

receipt of invoice.

3.14.3 The contractor shall prepare verification data of any items questioned for the

amount claimed and provide complete cooperation during such investigation.

Invoices shall include calculations of estimated or actual operating charges as well

as backup documentation for all reimbursable items.

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3.14.4 The contractor shall submit duplicate (2) invoices (original and one copies) on a

monthly basis for completed work. Invoices must contain the following minimum

information:

a. Period of service covered by the invoice (billing period);

b. Total labor hours billed;

c. Total amount owed for labor;

d. Total amount owed for materials and reimbursable expense;

e. Grand total amount owed for labor and material; and

f. The work completed during the time.

Note: The contractor shall be responsible for obtaining a purchase order number, release

number and work order before accepting any order from DC Water. Copies of the

corresponding work orders and purchase receipts for parts must be attached to each invoice

when submitted.

3.15 Reimbursable Costs for Material and Equipment Costs

Costs for materials and equipment expenses incurred by contractor personnel on

official company business while rendering services for DC Water are allowable and

reimbursable, and are subject to the limitations contained herein:

a. Reimbursement of material and equipment expenses shall be based on actual

expenses, providing the expenses are reasonable charges.

b. DC Water’s judgment shall prevail in any dispute arising over the reasonableness

of such expense.

c. Invoices for reimbursable material and equipment costs shall be submitted to the

Authority listing the nature of the expense and accompanied by copies of

receipts, and any other information requested (e.g., Details on the invoices

include hours, dates, and tasks completed), to assist DC Water in confirming

actual costs and reasonableness of expenses.

Only actual expenses shall be paid without any markup from contractor.

3.16 Insurance

Prior to commencement of any contract work of any nature, and in addition to other

insurance, bonds, or securities required by law or under contract terms, the contractor shall

procure and maintain, during the life of the contract all required insurance coverage detailed

in the District of Columbia Water and Sewer Authority General Provisions for use with

Goods and Services Contract, Part 13, Insurance Requirements, subsection 13.1 through

13.12.

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SECTION 4: EVALUATION

4.1 General:

The contract will be awarded to the responsible Offerors whose offer is most advantageous

to DC Water based upon the evaluation criteria specified below. Thus, while the points in

the evaluation criteria indicate their relative importance, the total scores will not necessarily

be determinative of award.

Rather, the total scores shall guide DC Water in making an intelligent award decision based

upon the evaluation criteria. DC Water reserves the right to reject any and all proposals

determined to be inadequate or unacceptable.

DC Water reserves the right to request oral presentations from those Offerors determined to

be in compliance with the requirements and use the information derived from the oral

presentations, if any, in the evaluation. DC Water may award a contract on the basis of

initial offers received without interviews or discussions. Therefore, each initial offer should

contain the offeror's best terms from a cost and technical standpoint.

4.2 Evaluation Criteria:

DC Water will consider all proposals based on the technical merit of the proposal; the

proposer’s approach to the project; the experience, qualifications and responsiveness of the

proposer; and the capability of the proposer to complete the obligations of the assignment

and the project price.

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The evaluation factors set forth below shall be used to evaluate each proposal.

4.2.1 FACTORS MAXIMUM POINTS

Technical Experiences 15

Experiences and Qualifications of the Firm 20

Experiences and Qualifications of key personnel 20

Approach to the Statement of Work 30

Cost 15

Factors Subtotal 100

PREFERENCES

Local Business Enterprise (LBE) 5

Local Small Business Enterprise (LSBE) 5

TOTAL MAXIMUM PREFERENCE POINTS 10

GRAND TOTAL MAXIMUM POINTS 110

4.2.2 EVALUATING FACTORS MAXIMUM POINT

1 Technical Experiences 15

Technical experience and knowledge of plant

instrumentation, and process control systems,

installation, project implementation, testing,

commissioning and maintenance.

2 Experience and Qualification of the Firm 20

The experience and qualification of the firm's

experience, past performance on related projects,

related professional certifications and quality

management processes and procedures.

3 Experience and Qualifications of key Personnel 20

The experience and qualification of the firm's key

personnel that will perform the requirements of this

project in term of both formal education, technical

training and experience.

4 Approach to the Statement of Work 30

Demonstrate capacity to perform and successfully

commit to this work.

5 Price Evaluation Cost 15

The Offeror's quoted prices are expected to remain fixed

for the life of the contract

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The total amount proposed, base year plus option year, will

be used for evaluation purposes. The lowest proposal price

of the proposal found to be responsive will be divided by the

prices of the proposal being evaluated and the resulting

quotient will then be multiplied by the maximum points possible.

Lowest proposed price x 15 points maximum = (score)

Price in proposal of proposer being evaluated

If, subsequent to receiving original proposals, negotiations are conducted, the

Authority will negotiate with all proposers within the competitive range. Upon

completion of discussions, the Contracting Officer will provide all proposers

within the competitive range the opportunity to submit a written best and final

offer (BAFO) at a designated date and time.

TOTAL POINTS 100

5 LBE and LSBE Preferences 10

DC Water encourages the use of certified local business enterprises.

For further information see Attachment G.

GRAND TOTAL MAXIUM POINTS 110

4.3 Clarification of Proposal Information:

DC Water reserves the right to request verification, validation or clarification of any

information contained in any of the proposals. This clarification may include checking

references and securing other data from outside sources, as well as from the respondent.

SECTION 5: PROPOSAL PREPARATION AND SUBMISSION

5.1 Company:

Contractor shall provide a company profile including number of years in business, business

areas, number of employees, current major client areas, and other pertinent company

information.

5.2 Resumes:

Contractors submitting resumes must provide a resume for each person proposed that

substantiates the qualifications of the individual.

5.3 Proposal Identification:

Proposals shall be arranged in two parts. Part I shall be titled and consist of the Technical

Proposal" and Part II shall be titled and consist of the "Price Proposal". Offerors are to

submit one (1) original and three (3) copies of the proposal. The original and copies shall be

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submitted in separate sealed envelopes, conspicuously marked as appropriate: original

proposal in response to RFP No. 14-PR-DDCS-02 (Annual Maintenance, Repair and

Calibration of Instrumentation, Control and Equipment - DDCS) or "copies of proposal in

response to RFP No. 14-PR-DDCS-02 (Annual Maintenance, Repair and Calibration of

Instrumentation, Control and Equipment - DDCS).

5.4 Hand Delivery or Mailing of Proposals:

District of Columbia Water and Sewer Authority

Department of Procurement, Room 200

5000 Overlook Ave., SW

Washington, DC 20032

5.5 Proposal Submission Date and Time:

Proposals must be submitted no later than 2:00 p.m., EST on November 10, 2014.

5.6 The proposal shall be organized as follows:

5.6.1 Respondent/Vendor Information:

a. A brief description of the firm including ownership structure and financial viability;

b. An Audited Financial report for the past three (3) years;

c. The name of the offeror and whether it is a corporation joint venture, partnership

(also show type of partnership) or a sole proprietorship;

d. If the offeror is a partnership or joint venture, names of general partners or joint

ventures;

e. State of incorporation or registration;

f. State in which the offeror pays or would be liable for income taxes;

g. Copy of any current license, registration, or certification to transact business in the

District of Columbia if required by law to obtain such. (If the offeror is a corporation

or limited partnership and does not provide a copy of license, registration, or

certification to transact business in the District of Columbia, the offeror shall certify

its intent to obtain the necessary license, registration, or certification prior to contract

award, or demonstrate its exemption from such requirements);

h. The name, title, telephone number, and address of the person authorized to negotiate

on behalf of the offeror and contractually bind the offeror, if other than the person

signing the proposal;

i. The offeror must sign the offer or proposal. Erasures, other changes must be initialed

by the person signing the offer. Offers signed by an agent shall be accompanied by

evidence of that agent's authority, unless that evidence has been previously furnished

to the contracting officer.

5.6.2 Technical Approach:

This section of the proposal shall consist of the offeror's detailed explanation

of how their firm intends to perform each requirement as specified in the

Scope of Work, Section 2 of this RFP.

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5.6.3 Qualifications and Experience of the Respondent

In this section ,the offeror shall submit requirements as outlined in the Scope

of Work, Section 2 and Evaluating Factors, Section 4.2.2.

5.6.4 Qualifications and Experience of Key Personnel/Team

The offeror shall submit all requirements as outlined in Section 2 of this RFP and

must include, but not be limited to, all key personnel resumes, certifications, and an

organizational chart.

5.7 Price Proposal

The price proposal shall be submitted in a separate envelope and consist of pricing for

annual maintenance, repair and calibration of instrumentation, control and equipment, and

all relevant cost and pricing data as follows:

5.5.1. Offerors are to submit prices for each item identified in the pricing schedule,

Attachment B. Offers for services other than those specified will not be

considered. The prices set forth in the schedule will be used for evaluation

purposes and for establishing a contract price.

5.5.2. The contractor shall submit cost and pricing data and a certification that, to the best

of the contractor's knowledge and belief, the cost or pricing data submitted was

accurate, complete, and current as of the date submitted with the proposal.

5.8 Retention of Proposals

All proposal documents shall be retained by the DC Water and therefore will not be returned

to Offerors.

5.9 Examination of Request for Proposals

Offerors are expected to examine Section 2, Scope of Work and all instructions and

attachments in this RFP. Failure to do so will be at the offeror's risk.

5.10 Competitive Negotiation

Negotiations may be held with the bidder or proposer who most nearly complies with the

requirements of the solicitation to attempt to reach and negotiate an acceptable offer. If

negotiations fail with the most qualified bidder or proposer, negotiations may proceed to the

next most qualified bidder or proposer. If negotiations fail with the next most qualified

bidder or proposer, negotiations may proceed to other responsive and responsible

bidders/proposers in the order of their competence and qualification until either an

agreement is reached or the Contracting Officer determines that continuation of competitive

negotiation is not in the best interest of DC Water.

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5.11 Acknowledgement of Addenda:

Offerors shall acknowledge receipt of any addenda to this solicitation by (a) signing and

returning the addenda; or (b) identifying the addendum number and state in the space

provided for this purpose in Representations, Certifications and acknowledgements,

(Attachment E). DC Water must receive the acknowledgment by the date and time specified

for receipt of offers. An offeror's failure to acknowledge an addendum may result in

rejection of the offer.

5.12 Restriction on Disclosure and Use of Data

Offerors who include in their proposals, data that they do not want disclosed to the public or

used by the Authority except for use in the procurement process shall:

5.12.1 Mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Authority and

shall not be duplicated, used, or disclosed in whole or in part for any purpose

except for use in the procurement process. If, however, a contract is awarded to

this offeror as a result of or in connection with the submission of these data, the

Authority shall have the right to duplicate, use, or disclose the data to the extent

consistent with the Authority's need in the procurement process. This restriction

does not limit the Authority's right to use, without restriction, information

contained in these proposals if it is obtained from another source. The data subject

to this restriction are contained in sheets/pages (Offerors are to insert numbers or

other identification of sheet/pages).

5.12.2 Offerors are to mark each sheet/page of data they wish to restrict with the

following legend:

"Use or disclosure of data contained on this sheet/page is subject to the restriction

on the title page of this proposal."

5.13 Late Proposals and Modifications and Withdrawals of Proposals

5.13.1 Any proposal received at the office designated in the solicitation after the exact

time specified for receipt are "late" and shall be considered only if they are

received before the award is made and one (1) or more of the following

circumstances apply:

a. The proposal or modification was sent by mail and it is determined by the

contracting officer that the late receipt at the location specified in this RFP

was caused by mishandling by the Authority after receipt; or the proposal is

the only proposal received.

b. The proposal is the only proposal received.

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5.13.2 Any modification of a proposal, including a modification resulting from the

contracting officer's requests for "competitive negotiation”, is subject to the same

conditions as in paragraphs 5.11.1.a.

5.13.3 The only acceptable evidence to establish:

a. The date of mailing of a late proposal or modification sent either by

registered or certified mail in the U.S. or Canadian Postal Service postmark

on the envelope or the wrapper and on the original receipt from the U.S. or

Canadian Postal Service. If neither postmark shows a legible date the

proposal or modification shall be deemed to have been mailed late. (The

term "postmark" means a printed, stamped, or otherwise placed impression,

which is readily identifiable without further action as having been supplied

and affirmed on the date of mailing by employees of the U.S. Postal

Service).

b. The time of receipt at DC Water installation is the time-date stamp of such

installation on the proposal wrapper or other documentary evidence of

receipt maintained by the installation.

5.13.4 In accordance with DC Water Regulations 21, Section 5315.2, a late modification

of a successful proposal, which makes its terms more favorable to DC Water, shall

be considered at any time it is received and may be accepted.

5.13.5 A late proposal, late modification, or late withdrawal of offer that is not considered

shall be held unopened, unless opened for identification, until after award and then

retained with unsuccessful offers.

SECTION 6: CONTRACTUAL GUIDELINES AND INFORMATION

A current certified statement of the offeror's financial condition and other such data as the

District of Columbia Water and Sewer Authority may request with respect to the offeror's

operations. The District of Columbia Water and Sewer Authority shall use this information to

determine the offeror's financial responsibility and ability to perform under the contract.

Failure of an offeror to comply with a request for information shall subject the offeror to

possible rejection on responsibility grounds.

6.1. Records and Audits:

The contractor shall maintain accurate records for all matters which relate to contractor's

obligations hereunder in accordance with generally accepted accounting principles and

practices uniformly and consistently applied in a format that will permit audit. Contractor

shall retain such records for a period of three (3) years from the date of final payment under

the contract to which such records relate. To the extent that such records may be relevant in

determining whether or not contractor is complying with its obligations under the applicable

contract, DC Water and its authorized representatives shall have access to such records for

inspection and audit at all reasonable times during normal business hours.

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6.2. Standard of Performance:

Contractor shall perform the required services with the degree of skill and care observed by

national firms performing the same or similar services. Services shall be provided in

compliance with all statutes, acts, ordinances, laws, rules, regulations, codes, and standards.

Upon notice of substandard work, contractor shall, at a minimum, rectify the work at no cost

to DC Water and shall reimburse DC Water for any additional costs that may be incurred by

DC Water as a result of reliance by contractor or any of its contractors or subcontractors on

such work. If contractor should fail to rectify the work, or if DC Water determines that

contractor will be unable to correct substandard services before the time specified for

completion on the contract or in the Scope of Work, DC Water may correct such

unsatisfactory work itself or by a third party and charge Contractor for the costs incurred.

6.3 Compliance with Laws:

The contractor agrees that it will comply with all federal, state, municipal and local laws,

rules and regulations that may be applicable to this contract.

6.4 Time is of the Essence:

The contractor shall be fully prepared and capable of performing the requirements on the

contract with ten (10) days from the date of receipt of the purchase order.

6.5 Protection of Property:

Any damages caused directly or indirectly to DC Water or private property by the

contractor's operation shall be repaired or replaced by the contractor to the satisfaction of the

Contracting Officer or his representative at no additional cost to DC Water.

6.6 Assignment of Anti-Trust:

For good cause, and as partial consideration for executing this contract, the contractor,

acting by and through its duly authorized agent, hereby conveys, sells, assigns and transfers

to DC Water all rights, title and interests in and to all causes of action it now holds or

hereafter may acquire under the anti-trust laws of the United States, the District of

Columbia, or any state or territory, relating to the particular goods, materials or services

purchased in connection with this contract.

6.7 Suspension:

DC Water reserves the right to suspend work with or without cause, while or in part, upon

giving notice to contractor. Contractor shall resume work so suspended when directed to do

so by DC Water. If only a portion of the services is suspended, contractor shall be

compensated only for work performed during such suspension. Should work be suspended,

the parties shall negotiate the cost, if any, during such suspension, if DC Water request

contractor to perform other services during such suspension, those services shall be

considered a change and a preliminary schedule shall be submitted to DC Water within

thirty (30) days after contract execution for review and establishment

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6.8 Delays and Extension of Time:

No extensions of time nor changes in price will be allowed due to any delays, provided

however, that should delays occur which are beyond the control of the contractor, and

without any fault on the part of contractor, which delays the completion of the work beyond

the completion date specified in the order(s), DC Water agrees at its sole option whether to

provide the contractor an extension of time equal to that caused buy such delays or to allow

the contractor an equitable adjustment in the price provided that the contractor agrees to

complete the work within the original complete date. The contractor must submit any claim

for delays (either for an extension of time or an equitable adjustment in price) in writing

within thirty (30) days of the event giving rise to the delays, or any right to an extension of

time or an adjustment in price will be deemed to have been waived by the contractor.

6.9 Key Personnel:

Key personnel specified for project(s) will be considered to be essential. If these individuals

are unavailable for assignment for work under the contract, the Contractor shall immediately

notify DC Water and shall submit justifications (including proposed substitutions) in

sufficient detail to permit evaluation of the impact of the project. Prior to the substitution of

key personnel, the contractor shall obtain the written consent of DC Water as to the

acceptability of the succeeding personnel; provided that DC Water may ratify in writing

such substitute. The new personnel's' qualifications shall not be less than replaced personnel.

Key personnel must be replaced within five (5) days of notification of separation from the

company.

6.10 Defective Work:

Neither the performance of services by the contractor nor DC Water's acceptance thereof

shall relieve the contractor from the obligation to correct any specific work which occurs

prior to acceptance of the work or during any applicable warranty period. Whether

previously or subsequently noted, all defective work shall be remedied by the contractor on

demand and at no cost to DC Water. Defective work may include, but not limited to, such

matters as erroneous computations, reports, and incorrectly assembled documents, which are

caused by error omission.

DC Water reserves the right to inspect all work in progress and to send representatives to

witness any tests performed at the repair facility.

6.11 Contract’s Negligence:

The cost of any repairs necessitated as a result of damage due to negligence in the

performance of the contract shall be borne by the contractor.

6.12 Warranty:

The contractor warrants that all services covered by the contract shall conform to the scope

of work under the contract, shall be fit and sufficient for the purpose intended, and that

services of contractor's work will be free from defect. Contractor agrees to replace or correct

defects of any good or services not conforming to the foregoing promptly, without expense

to DC Water, when notified by DC Water of such nonconformity. In the event of failure of

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the contractor to correct defects or replace nonconforming services promptly, DC Water

after reasonable notice to contractor, make such corrections or replace such goods and

services and charge contractor for the cost incurred by DC Water.

6.13 Ordering of Supplies and Materials

The Contractor shall not accept orders for items under this contract unless a valid purchase

order has been issued. The Contractor or his representative must sign in with the ordering

officer or his alternate, as indicated on the purchase order before beginning the work order,

and sign out with the ordering officer or his alternate upon completion. All regularly

scheduled work is to be initiated and completed during normal working hours.

Prior to doing any work, the contractor must receive from the DC Water COTR,

foreman/manager, authorization to perform repair and other work.

6.14 Report of Orders:

Upon request at any time prior to the termination or expiration of this contract, the

contractor shall submit to the Contracting Officer a report showing the quantity and value of

the sales under this contract.

6.15 Cancellation Ceiling:

In the event of cancellation of the contract because of non-appropriation for fiscal year 2015

or any option years, there shall be a cancellation ceiling of zero dollars, representing

reasonable pre-production and other non-recurring costs, which would be applicable to the

items or services being furnished and normally amortized over the life of the contract.

6.16 DC Water Holidays:

Established DC Water paid holidays are as follows:

New Years Day Labor Day

Martin Luther King Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

6.17 Security:

The contractor shall provide company picture identification (ID) cards to all employees who

perform work under this contract. Employees must display the ID card at all times while on

the plant. Employees and vehicles may be subject to search by the DC Water security forces

and the Metropolitan Police Department.

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6.18 Funding Limitations:

The obligations of the Authority to fulfill financial obligations pursuant to this Contract

(including any indemnity obligation) are and shall remain subject to the provisions of (1) the

federal Anti-Deficiency Act, 31 U.S.C.§§ 1341, 1342, 1349-1351, 1511-1519 (2004), and

D.C. Official Code §§ 1-206.03(e) and 47-105 (2001); (2) the District of Columbia Anti-

Deficiency Act, D.C. Official Code §§ 47-355.01-355.08 (2006 Repl.) ((1) and (2)

collectively, as amended from time to time, the “Anti-Deficiency Acts”); and (3) Section

446 of the District of Columbia Home Rule Act, D.C. Official Code §§ 1-204.46 (2001).

Pursuant to the Anti- Deficiency Acts, nothing in this Contract shall create an obligation of

the Authority in anticipation of an appropriation by Congress for such purpose, and

Authority legal liability for the payment of any amounts under this Contract shall not arise

or obtain in advance of the lawful availability of funds for such purpose. No Authority

official or employee is authorized to obligate or expend any amount under this Contract

unless such amount has been appropriated by act of Congress or is otherwise lawfully

available. This Contract is subject to termination by the Authority at any time if sufficient

appropriations are not made available by act of Congress; provided, however, that the

determination of whether sufficient appropriations are available shall be made by the

Authority in its sole discretion. Any termination of this Contract pursuant to this Section

shall be a Termination for Convenience by the Authority, subject to the respective terms and

conditions therein.

6.19 CHANGES

(a) The Contracting Officer may, at any time, and without notice to any surety or

guarantor, by a written order signed by the Contracting Officer, make changes in

the work and services to be performed under the agreement and within the general

scope thereof. If any such change causes an increase or decrease in the cost of

performing the work and services under the agreement or in the time required for

the performance thereof, an equitable adjustment shall be made and the agreement

shall be modified in writing accordingly. Any claim for adjustment under this

section must be made in writing to the Contracting Officer within twenty (20) days

from the dated the change is ordered. If the parties fail to agree upon the

adjustment to be made, the dispute shall be determined as provided in Part 9 of the

General Provisions. Nothing provided in this section shall excuse the Contractor

from proceeding with the execution of the work so changed.

(b) No services for which an additional compensation will be charged by the

Contractor shall be furnished without express written authorization of the

Contracting officer.

6.20 TERMINATION

The performance of work under the contract may be terminated by DC Water for

default or for convenience in accordance with Part 6 of the District of Columbia

Water and Sewer Authority General Provisions for Goods and Services Contracts,

Attachment C, incorporated herein.

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ATTACHMENT B

15-PR-DDCS-01 ANNUAL MAINTENACE, REPAIR AND CALIBRATION

OF INSTRUMENATION, CONTROL AND EQUIPMENT

PRICE SCHEDULE

Base Year – Two Years

Labor Category Estimated

Hours

Regular (loaded)

Hourly Rate

Overtime

Hourly Rate

(1) Supervisor (Certified Instrumentation Technician)

4,000

(5) Certified Instrumentation Technicians 20,000

(2) Certified Industrial Journeyman

Electricians 8,000

Total Labor Hours 32,000

Parts

(lump sum annual allowance $50,000.00) x 2 $100,000.00

GRAND TOTAL BASE YEAR

Option Year 1 – One Year

Labor Category Estimated

Hours

Regular (loaded)

Hourly Rate

Overtime

Hourly Rate

(1) Supervisor (Certified Instrumentation Technician)

2,000

(5) Certified Instrumentation Technicians 10,000

(2) Certified Industrial Journeyman

Electricians 4,000

Total Labor Hours 16,000

Parts (lump sum annual allowance $50,000

.00) X 1 $50,000.00

GRAND TOTAL OPTION YEAR 1