Thursday 4th August 2011 9.30 a.m. Council Chamber Council Offices Brympton Way Yeovil Somerset BA20 2HT The public and press are welcome to attend. Disabled Access is available at this meeting venue.

If you would like any further information on the items to be discussed, please ring the Agenda Co-ordinator, Angela Cox on Yeovil (01935) 462462 email: democracy@southsomerset.gov.uk This Agenda was issued on Wednesday 27th July 2011

Ian Clarke, Assistant Director (Legal and Corporate Services)

District Executive

This information is also available on our website: www.southsomerset.gov.uk

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Meeting: DE03A 11:12 Date: 04.08.11

District Executive Membership Ric Pallister – Leader of the Council: Strategy and Policy Tim Carroll – Deputy Leader, Vice-Chairman of the Executive: Finance & Spatial Planning Tony Fife - Area South Portfolio Henry Hobhouse – Property and Climate Change Mike Lewis - Area East Portfolio Patrick Palmer - Area North Portfolio Jo Roundell Greene – Environment and Economic Development Sylvia Seal – Leisure and Culture Peter Seib – Regulatory and Democratic Services Angie Singleton – Area West Portfolio

Information for the Public The District Executive co-ordinates the policy objectives of the Council and gives the Area Committees strategic direction. It carries out all of the local authority’s functions which are not the responsibility of any other part of the Council. It delegates some of its responsibilities to Area Committees, officers and individual portfolio holders within limits set by the Council’s Constitution. When major decisions are to be discussed or made, these are published in the Executive Forward Plan in so far as they can be anticipated.

Members of the Public are able to:- • attend meetings of the Council and its committees such as Area Committees, District

Executive, except where, for example, personal or confidential matters are being discussed;

• speak at Area Committees, District Executive and Council meetings;

• see reports and background papers, and any record of decisions made by the Council and Executive;

• find out, from the Executive Forward Plan, what major decisions are to be decided by the District Executive.

Meetings of the District Executive are held monthly at 9.30 a.m. on the first Thursday of the month in the Council Offices, Brympton Way.

The Executive Forward Plan and copies of executive reports and decisions are published on the Council’s web site - www.southsomerset.gov.uk.

The Council’s Constitution is also on the web site and available for inspection in Council offices.

The Council’s corporate priorities which guide the work and decisions of the Executive are set out below.

Further information can be obtained by contacting the agenda co-ordinator named on the front page. South Somerset District Council – Corporate Aims Our key aims are: (all equal) • To deliver well managed cost effective services valued by our customers • To increase economic vitality and prosperity • To improve the housing, health and well-being of our citizens • To ensure safe, sustainable and cohesive communities • To enhance the environment, address and adapt to climate change

Ordnance Survey mapping/map data included within this publication is provided by South Somerset District Council under licence from the Ordnance Survey in order to fulfil its public function to undertake its statutory functions on behalf of the district. Persons viewing this mapping should contact Ordnance Survey copyright for advice where they wish to licence Ordnance Survey mapping/map data for their own use.

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Meeting: DE03A 11:12 Date: 04.08.11

District Executive

Thursday, 4th August 2011

Agenda

Preliminary Items

1. To approve as a correct record the Minutes of the meeting held on 7th July 2011

2. Apologies for Absence 3. Declarations of Interest 4. Public Question Time 5. Chairman’s Announcements

Items for Discussion Page Number

6. Update on the Ropewalk, West Coker................................................................1

7. Affordable Housing Development Programme .................................................4

8. Amendments to the Private Sector Housing Strategy 2010 – 12 Loans Policy ..................................................................................................................18

9. Carbon Reduction and Climate Change Adaptation Strategy - the installation of photovoltaic panels at Brympton Way.....................................28

10. 2011/2012 Capital Budget Monitoring Report for the Quarter Ending 30th June 2011 ...................................................................................................41

11. 2011/12 Revenue Budget Monitoring Report for the Period ending 30th June 2011 ....................................................................................................46

12. District Executive Forward Plan .......................................................................56

13. Date of Next Meeting .........................................................................................62

Confidential

14. Update and Options Report for Burlingham’s Barn (Confidential)

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Meeting: DE03A 11:12 1 Date: 04.08.11

District Executive – 4th August 2011

6. Update on the Ropewalk, West Coker Executive Portfolio Holder: Ward Member(s)

Peter Seib, Regulatory and Democratic Services Cathy Bakewell, Gina Seaton

Strategic Director: Rina Singh, Director (Place and Performance) Assistant Director: Service Manager:

Martin Woods, Assistant Director (Economy) David Norris, Development Manager

Lead Officer: Adron Duckworth Conservation Manager Contact Details: Adron.duckworth@southsomerset.gov.uk or 01935 462652 Purpose of the Report To update Members on the current situation with the Ropewalk project. Forward Plan This report did not appear on the District Executive Forward Plan but was requested at the July meeting. Public Interest This report is to provide members with an update of various issues associated with the West Coker Ropewalk project. Recommendation That Members note the report. Background The wider background to the Ropewalk case is well known to members and the Chairman of the Coker Rope and Sail Trust has reported to many recent meetings. The site is leased to the Industrial Buildings Preservation Trust (IBPT) but the site is managed by the Coker Rope and Sail Trust. The listed building was realigned, levelled and fully supported on scaffolding in 2010 and remains stable awaiting further repairs. The medium term aim of the project has been to achieve the full repair of the listed building, transfer the site formally to the management of the Coker Rope and Sail Trust to develop as a focus and demonstrator for the understanding of the local sailcloth industry and life in the area in the 19th century. Update Report 1.The building and site The works by the Carpenters Fellowship in 2010 left the building realigned, levelled and fully supported on scaffolding. It remains stable but awaits the final phase of repairs which would involve repairs to the roof, the bases of all the support posts and the attached engine house. The site is managed by The Coker Rope and Sail Trust and opened to the public on a monthly basis. Work by volunteers continues; maintenance, grass cutting, clearing scrap etc.

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Meeting: DE03A 11:12 2 Date: 04.08.11

Progress on the final phase depends upon funding, obtaining listed building consent and a bat licence. 2 The lease The Coker Trust have the possibility of substantial grant aid for the completion of the repairs to the building but this will require the Trust to have a formal interest e.g. lease for the premises. IBPT have always expected to transfer responsibility to the Coker Trust after the completion of repairs to the building but an agreement has now been reached with their project officer that their lease should be terminated at this stage to enable the Coker Trust to establish their eligibility for grant aid. On this basis we have written to the IBPT Trustees with a formal request to give up their lease. The Council’s Solicitor is drawing up the legal documents necessary in preparation. We currently however have no indication as to the mind of the IBPT trustees, only that of their officer but will continue to try to expedite the matter. 3. Financial issues The English Heritage grant for the building works carried out 2009 -2010 by IBPT, SSDC and the Carpenters Fellowship has finally been paid to IBPT. SSDC, having paid for the works carried out the Carpenters Fellowship, is owed a refund by IBPT which is still outstanding and is being pursued. The original CPO acquisition was to be grant-funded by English Heritage. The claim on this has been long delayed due to the inability to reach a settlement with the former owner. Earlier this year English Heritage, without warning or discussion, withdrew that grant offer. Officers have challenged this decision and are seeking to have it reinstated. 4. The former owners Negotiations with the former owners must remain confidential and are being progressed by the Leader’s working party. If additional information on any of these issues becomes available it will be reported verbally to the committee. Financial Implications Risks remain over the moneys due from IBPT still outstanding and the English Heritage acquisition grant availability. Risk Matrix This matrix only identifies the risk associated with taking the decision as set out in the report as the recommendation(s). Should there be any proposal to amend the recommendation(s) by either members or officers at the meeting then the impact on the matrix and the risks it identifies must be considered prior to the vote on the recommendation(s) taking place.

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Meeting: DE03A 11:12 3 Date: 04.08.11

Likelihood Key Categories Colours (for further detail please refer to Risk management

strategy) R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant

probability Corporate Priority Implications Theme 2 - An enhanced built environment Measured by: Increasing resident satisfaction with the built environment Carbon Emissions & Adapting to Climate Change Implications (NI188) No impact Equality and Diversity Implications No impact Background Papers: District Executive Committee agenda reports and Minutes –

Dec 09, Jun 10, Jul 10, Nov 10.

Impact

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Meeting: DE03A 11:12 4 Date: 04.08.11

District Executive Committee – 4th August 2011

7. Affordable Housing Development Programme Executive Portfolio Holder: Ric Pallister, Strategy & Policy Head of Service: Colin McDonald, Corporate Strategic Housing Manager Lead Officer: Colin McDonald, Corporate Strategic Housing Manager Contact Details: colin.mcdonald@southsomerset.gov.uk or (01935) 462331 Purpose of the Report The purpose of this report is to update the Executive on the final position of the Affordable Housing Development Programme for 2009/10 and 2010/11 and to note the overall position for the three year programme period 2008/11. Recommendation The District Executive are asked to:-

(a) note the final position of the Social Housing Development Programme for 2008/11.

(b) Confirm the re-allocation of £400,000 from the Hastoe scheme at Tatworth to create a rural exception scheme fund.

Background The overall programme is achieved through mixed funding (Social Housing Grant [previously administered by the Housing Corporation, now the Homes and Communities Agency], Local Authority Land, Local Authority Capital, Housing Association [until recently officially referred to as ‘Registered Social Landlord’ or ‘RSL’] reserves and S106 planning obligations) and the careful balancing of several factors. This includes the level of need in an area; the potential for other opportunities in the same settlement; the overall geographical spread; the spread of capacity and risk among our preferred RSL partners and the subsidy cost per unit. Between September 2008 and December 2009, the bidding process for funds administered by the Homes and Communities Agency (HCA) was ‘continuous’ with grant decisions confirmed in a matter of weeks. Allocation of our own funding was typically confirmed through an Executive Portfolio Holder report in each instance rather than a complete programme report for District Executive confirmation A previous report was considered by the District Executive in June 2009 which considered the final outturn for the first year (2008/09) of the three year period (2008/11) and the position at that time with respect to the remainder of the three year period. Changes to the HCA programme Since the last such report to the Executive, there have been two major changes to the HCA programme which have affected the current three year programme and, in turn, will have a profound effect on the new four year funding period (2011/15). This report is concerned primarily with reporting the outturn on the former but inevitably some comment is included on prospects for the latter.

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Meeting: DE03A 11:12 5 Date: 04.08.11

The first of these was the ending of ‘continuous market engagement’ during the autumn of 2009. The HCA announced that all bids for schemes due to commence during the remainder of the programme period (2008/11) had to be submitted by 23rd December 2009, effectively calling for a mini bid-round primarily geared at 2010/11. Whilst there have been discussions between the HCA and various partner agencies over specific schemes, there has, effectively, been no new bid round since. Since 23rd December 2009 there has been no official acceptance or rejection of the vast majority of the bids submitted. This is mostly due to the calling of the general election (no decisions being made by Ministers during the purdah period) and the structural and financial changes that have occurred since. At first there was some uncertainty over the future role of the HCA and over the size of the future national affordable housing programme (however it was to be administered). The HCA is taking on some functions from other bodies which are being wound up, but will operate with less staff and a reduced overall budget. Incidentally, the Tenant Services Authority (TSA), which was created to take over the role of the Housing Corporation’s regulatory function and give tenants a stronger say over how their homes are managed, is being wound up and the financial regulatory function will be handed over to the HCA (reversing the split on the abolition of the Housing Corporation). The second major change to the programme occurred more recently, with initial announcements made towards the end of 2010. As with many other aspects of public service, the national budget for new affordable housing, administered through the HCA, has been reduced but at the same time the Government have introduced structural changes with the intention of making the reduced budget stretch further, with lower levels of capital subsidy per unit. In the future virtually all new Housing Association development sponsored through the HCA will be on the new ‘affordable rent’ regime which anticipates rents being charged of ‘up to 80%’ market rents. In terms of programme management the most significant change being introduced to the process is an effective end to Housing Associations and other providers bidding on a site by site basis. Instead they were asked to submit proposals for a four year programme by 3rd May, with the intention being that, by July, they will have a contractual commitment to deliver a package of schemes for an overall level of subsidy. Under this system over time the detailed content of each Associations four year programme may change in terms of specific schemes, provided the overall targets, in terms of numbers of dwellings are delivered and average level of subsidy, is met in the longer term. Another break from the past will be the fact that the new four year funding period (2011/15) has already commenced before any HCA funding for schemes commencing in the first year has been secured. Consequently, at the time of submitting this report, there remains uncertainty over which future schemes may or may not achieve HCA funding with the existing programme still heavily based on those schemes which received HCA approval before 23rd December 2009. No formal announcements were made by the time of submission of this report, but should any formal decisions on the four-year packages be declared before the date of the District Executive meeting, this can be reported at the meeting.

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Meeting: DE03A 11:12 6 Date: 04.08.11

2008/09 Outturn The first year of the 2008/11 programme was reported to the District Executive on 11th June 2009. A total of 172 net additional homes were completed during that first year which were detailed in an appendix to that report (broken down in terms of location, Housing Association, tenure type and levels of grant and other subsidy). This included those dwellings allocated subsidy during the 2006/08 funding round but completed during 2008/09. The overall number of 172 dwellings was close to the average of 180 for the previous two-year programme 2006/08, which included our previous best ever annual delivery of 227 (in 2006/07). 2009/10 Outturn The full list of completions for 2009/10 is shown at Appendix A. A total of 141 new dwellings were completed across the district during 2009/10, of which 18 were replacement homes for Yarlington (as part of the scheme to demolish and replace remaining prestressed reinforced concrete (PRC) homes). These 18 replacement dwellings were recorded as part of our (gross) new affordable homes achieved, in accordance with the then relevant National Indicator, NI 155; but it should be noted that the real net gain figure is 123. Of the 123 net new dwellings two were additional units for the womens’ refuge as part of a scheme that also refurbished nine other units and five were at Snowdon House in Chard as part of a scheme that also refurbished 28 existing units. These 37 refurbished units have not been directly recorded on the appendix and do not count towards the NI 155 figure, but clearly represent an improvement in qualitative terms. Of the 18 new affordable homes which were not for rent, four were provided (in South Petherton) directly by Persimmon, a private sector developer, rather than a Housing Association partner. On the same site a further nineteen homes were built by Persimmon for Raglan Housing Association to provide for rent. It should be noted that, at the time, the HCA were reluctant to disclose the level of subsidy provided to Persimmon, treating private sector providers differently from Housing Associations whose subsidy figures are in the public domain. Therefore the total subsidy figures quoted in the Appendix are short by an unknown amount. It is understood that persimmon originally were allocated funding for 13 such properties but only four have been confirmed as delivered. In total just under £6.4m in public subsidy has been required to achieve these completions, of which just under £5.7m came from the HCA funding route and the majority of the remainder coming from the District Council in either cash or in kind via the reduced land value at St Thomas Cross. It should also be noted that the County Council provided £50,000 in subsidy. All of these figures refer to the subsidy provided during the full cycle of each scheme, it should not be taken as the total subsidy made available during 2009/10. Under the previous funding regime Housing Associations could receive a portion of subsidy at certain critical stages, such as acquisition or start on site, with typically half of the capital subsidy being paid over at practical completion. As schemes usually straddle financial years a significant proportion of the £ 6.4m will have been made available in previous years, for example the value of the land at St Thomas Cross was effectively made available to Jephson at acquisition. Thus the figures are shown here not to indicate the funding programme in terms of cashflow but to provide the total scheme cost to the public purse and give an indication of relative subsidy required for each scheme.

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Meeting: DE03A 11:12 7 Date: 04.08.11

Approximately 36% of the dwellings completed during 2009/10 were in rural parishes. This proportion is fairly consistent with the average achieved in the preceding two-year funding round. One final note is on early completions, ahead of full scheme completion. The Yarlington scheme at Alvington Farm completed in July 2010, which is after the end of the financial year 2009/10. Although the overall scheme completed then, the first ten dwellings were completed and ready for occupation before the end of the financial year (therefore counting towards the final NI 155 figure for the year). The final two dwellings completed and were occupied during 2010/11 and appear in the following appendix. There is a similar situation at Deansley Way in Wincanton where Raglan achieved completion of the first four dwellings during 2009/10, hence they appear in Appendix A even though the full site was not due to complete until the current financial year. 2010/11 outturn The full list of completions for 2010/11 is shown at Appendix B. A total of 454 homes were completed across the district, of which 97 are replacements (again, included for the purposes of NI 155) and 357 were real net gains. This is the best performance in Somerset and will very probably exceed the total delivered by any other district council in the region during a difficult economic period. Even ignoring the replacement dwellings and just looking at the real net gain provides a figure in excess of our previous best performance (227 in 2006/07). Taken together, this give a three year (2008/11) programme total to 815, with a net gain figure of 652. The target we set ourselves for the period under NI 155 (the gross figure) was 597. We have more than comfortably exceeded this figure, largely due to the activity undertaken by our Housing Association partners which came to fruition during 2010/11. It should be noted that the HCA has funded the acquisition of a further 47 properties, seven under mortgage rescue and forty under a scheme whereby eligible applicants become shared owners of individual properties bought from the open market. As with the 37 refurbishments (at the Womens’ Refuge and Snowdon House), these 47 acquisitions are very significant in terms of helping the household concerned, but are not ‘new housing’. Of the schemes listed on Appendix B clearly the most significant is the Lyde Road Key Site where the first tranches of affordable housing within the key site have been amongst the first of the entire site due to be developed. The affordable housing element on the site is being jointly developed by Signpost (under it’s parent umbrella, Spectrum) and Magna Housing Associations and will make a significant inroad into the level of outstanding housing need for Yeovil. The site has been split into four phases, of which the first two have the benefit of HCA and Council funding (the latter two phases falling outside of the previous three year funding programme, and now subject to funding being available under the new four year programme). The remainder of phase 1 and all of phase 2 will complete during the financial years 2011/12 & 2012/13. Despite the significant contribution of the Lyde Road development (87 dwellings), the proportion of homes delivered in rural locations is still almost exactly one third with 137 dwellings (net gain 78) being completed across eight sites in six different parishes. The other site worth singling out is the completion of the first half of the New Barns Farm ‘Key Site’ in Wincanton by Jephson, being 28 homes for social rent together with seven for shared ownership and ‘intermediate rent’. Together with two new Yarlington properties and the 38 Raglan dwellings at Deansley Way (mentioned above), these are the first new affordable homes in Wincanton for some considerable time. By September

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Meeting: DE03A 11:12 8 Date: 04.08.11

2011 Wincanton will have gained 109 new affordable homes making a considerable inroad into the level of outstanding need in that part of the district. 2011/12 onwards Appendix C depicts those schemes where funds have been secured either from the Council or from the HCA under the previous three-year programme (2008/11) but completion is due this financial year (except in the case of one of the phases on the Lyde Road key site in Yeovil which is not expected to complete until next financial year). At the time of preparing this report no further schemes have been added as a result of any funding packages from the new four-year programme (2011-15). However, as stated previously, should any formal decisions on the four-year packages be declared before the date of the District Executive meeting, this can be reported at the meeting. Two rural schemes deserve specific mention here. The Hastoe scheme at Tatworth originally had a provisional allocation of £400,000 from the District Council as previously confirmed by the District Executive. It was originally anticipated that this would partially subsidise the scheme with additional funds being forthcoming from the HCA. However Hastoe secured £510,000 from the HCA in September 2009, which represents sufficient funds for the entire scheme. The Council can, therefore, de-allocate the original commitment and it is proposed that this amount is not returned to the ‘unallocated’ fund within the Councils affordable housing development programme, but instead is set aside and specifically earmarked for use on an alternative rural exceptions scheme or schemes. The scheme at The Avenue, Sparkford with Yarlington has an existing commitment from SSDC, agreed by the District Executive under recommendations from previous reports. However the implementation has been delayed; although a bid was originally submitted to the HCA by their 23rd December 2009 deadline, no decision was ever forthcoming. The scheme now forms part of Yarlingtons four-year funding package submission, the outcome of which was unknown at the time of submitting this report. It is possible that the HCA will agree to subsidise the scheme in it’s entirety, in which case the Council could de-allocate the £165,000 existing commitment and add this to the rural exceptions scheme fund suggested above. Alternatively the Council could consider additional funding to ensure that the scheme comes forward in the event that HCA funding is either not available or not sufficient. This additional funding could be sourced from the rural exceptions scheme fund referred to above. Until we have detail on the emerging four-year packages, it is best to leave these options open. Housing Association Partners We have operated a system of preferred Housing Associations partners for over fifteen years. The system has evolved over that time and been reviewed twice. We should have conducted a further review of the ‘threshold’ partners in August 2007 and the ‘best level’ partners in Autumn 2008, but pressure of other work priorities caused a postponement. Sedgemoor District Council had been working towards introducing a revised housing association partnership for delivering social housing within it’s boundaries and Mendip District Council had been in a similar position to SSDC in having an existing partnership overdue review. Discussions through the county-wide enabling officers group led to proposals to work collaboratively on a revised framework to be shared between the three districts. This has several advantages, including reducing the call on capacity within already stretched teams for analysis of submissions and putting partner organisations through the process once rather than several times.

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Meeting: DE03A 11:12 9 Date: 04.08.11

All members of the county-wide housing enabling officers group worked on the proposed form of submission and the assessment schema, including staff from Taunton Deane Borough Council and West Somerset Council who did not take part in the assessment process but may chose to adopt the same approach at some stage in the future Expressions of interest, including from the then existing preferred partners with both South Somerset and Mendip, were sought at the start of November 2010, followed by a two stage assessment process. The first stage consisted of analysis of information requested. Based on a strict scoring schema Housing Associations were awarded partner status if they achieved a minimum acceptable score (the equivalent of our previous ‘threshold partners’). Eleven Associations were then invited to a second stage interview in January 2011. (One subsequently clarified that they sought approved status with Sedgemoor only, reducing the number to be interviewed to ten). The interview panel consisted of the relevant Portfolio Holder and a senior officer from each of the three participating Councils. Interviews were held at South Somerset’s Council Offices on 11th and 12th January. The overall scoring was balanced 70% from the first stage assessment and 30% from the second stage interview and each Local Authority appointed five new ‘main partners’ (the equivalent of our previous ‘best level partners’). South Somerset and Mendip chose the same five Associations:

• Astor Housing • Jephson Housing • Knightstone Housing • Raglan Housing • Yarlington Housing

Sedgemoor chose four of the same but appointed SHAL rather than Astor as their fifth. All three Councils had set out to appoint at least four but reserved the right to appoint a fifth in the event of a high degree of overlap in order to ensure a good spread of risk and capacity. Approval for the submission and joint assessment process and confirmation of the outcome were both Portfolio Holder decisions based on a formal report and published in the Executive Bulletin. Effectively this means that we have re-appointed our previous three ‘best level’ partners and added Knightstone and Astor. Knightstone are already the largest ‘traditional’ Housing Association in South Somerset, owning and managing more dwellings than any other with the obvious exception of Yarlington. The Astor group includes Flourish, formerly known as Mendip Housing, which was the association created to take transfer of all the former stock of Mendip District Council. It is probably also worth noting that Hastoe remains an approved partner with recognized specialism in providing rural housing such as on exceptions sites. Financial Implications The majority of development schemes are undertaken over two financial years, sometimes even longer (for example note the phasing of the Lyde Road key site). Payment to Housing Associations is undertaken in tranches and not until the site (or phase) is fully completed will the final payment be made.

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Meeting: DE03A 11:12 10 Date: 04.08.11

The level of SSDC capital funding and land allocations is shown in the appendices. The Women’s Refuge scheme was originally allocated £50,000 in capital subsidy from the District Council but was completed without the need to access this funding, which was therefore de-allocated and returned to contingency funding. The scheme at Tatworth was originally allocated £400,000 in capital subsidy from the District Council but is now completed without the need to access this funding. It is proposed to re-allocate the £400,000 to a rural exceptions scheme fund, set aside for similar schemes yet to be identified. £ ,000 (rounded) Balance b/f from Housing Reserve Allocation (per DX report June 2009)

1,500

Allocations (District Executive June & August 2009) (203) Allocation (Portfolio Holder Decision August 2009) (20) De-allocation (Portfolio Holder Decision August 2009) 50 Allocation (Portfolio Holder Decision October 2009) (35) Virements to Private Sector Housing budgets (District Executive November 2009)

(207)

Allocation (Portfolio Holder Decision August 2010) (9) De-allocation (District Executive November 2010) 22 Balance remaining as at 31st March 2011

1,098

Capital Funding allocation 2011/12* 600 Balance remaining for 2011/12

1,698

*Note there is also future capital allocation of £600,000 for both 2012/13 and 2013/14, not included in this table. The contingency funding has traditionally been held back to meet operational requirements, such as “Bought not Builts” for larger families; mortgage rescue and disabled adaptations specifically designed for clients where opportunities do not exist in the current stock. Unless there is more firm news on the outcome of the current funding round from the HCA by the time of the meeting, it is proposed to hold back a significant contingency for allocation in the light of the emerging pattern of HCA funding. Risk Matrix

CpP; F; R

CY; CP

Likelihood

Impact

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Meeting: DE03A 11:12 11 Date: 04.08.11

Key

Categories Colours (for further detail please refer to Risk management strategy)

R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant probability

Implications for Corporate Priorities The development and delivery of more affordable housing contributed directly towards the following key target areas in the Corporate Plan: o With partners, enable the building of 597 affordable housing units by 2011

(Corporate Plan 3.2; SCS Action 26; LAA - NI 155). Target exceeded. o Increase the net additional homes provided

(Corporate Plan 3.3; LAA - NI 154) o With partners, enable the development of 4 housing schemes in rural

communities by 2012 (Corporate Plan 3.4; SCS Action 26.1) Target exceeded. And indirectly towards: o Reduce the number of households living in temporary accommodation

(Corporate Plan 3.6; NI 156) Background Papers: Affordable Housing Development Programme, District

Executive – June 2009

Amendments to the Affordable Housing Development Programme, Executive Bulletins – 31st July 2009 & 7th August 2009

2009/2010 Capital Budget Monitoring Report for the Quarter Ending 30th June 2009, District Executive - August 2009

Conversion Work at 2 Crimchard, Chard to provide Temporary Accommodation Units, Executive Bulletins – 25th September 2009 & 2nd October 2009

2009/2010 Capital Budget Monitoring Report for the Quarter Ending 30th September 2009, District Executive - November 2009

Affordable Housing Development Programme: Bonfire Close, Chard (Phase III), Executive Bulletins – 20th & 27th August 2010

2010/11 Capital Budget Monitoring Report for the Quarter Ending 30th September 2010, District Executive - November 2010

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Meeting: DE03A 11:12 12 Date: 04.08.11

Appendix A: Combined HCA & SSDC Programme 2008/11: 2009/10 Completions

HA Scheme Name

Ren

t Sh

ared

O

wne

rshi

p/

Inte

rmed

iate

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Com

plet

ion

Jephson St Thomas Cross 14 0 14 14 £1,050,000 £250,000 £400,000 £50,000 £350,000 Sep-09

Jephson Seatons Garage 16 2 18 18 £586,042 £0 £0 £0 £586,042 Sep-09

Yarlington Marl Close 6 0 6 6 £430,000 £0 £0 £0 £430,000 Nov-09

Yarlington Alvington Farm 7 3 10 10 £0 £0 £0 £0 £0 Jul-10

Yarlington Stiby Road/St Annes Gardens 8 3 11 29 £917,763 £77,555 £0 £0 £917,763 Mar-10

Yarlington Montrose Road Bungalow 1 0 1 1 £85,000 £0 £0 £0 £85,000 Dec-09

Yeovil

Magna Women's Refuge* 2 0 2 2 £500,000.00 £0.00 £0 £0 £500,000 May-09

Yarlington Bonfire Close, Phase 2 (infill) 5 0 5 5 £360,000 £0 £0 £0 £360,000 Nov-09

Yarlington Earnest Ashman Place 2 0 2 2 £230,378 £0 £0 £0 £230,378 Mar-10 Chard

Yarlington Snowdon House** 5 0 5 5 £420,000 £0 £0 £0 £420,000 Dec-09

Wincanton Raglan Deansley Way 4 0 4 4 £0 £0 £0 £0 £0

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Meeting: DE03A 11:12 13 Date: 04.08.11

Appendix A: Combined HCA & SSDC Programme 2008/11: 2009/10 Completions

HA Scheme Name

Ren

t Sh

ared

O

wne

rshi

p/

Inte

rmed

iate

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Com

plet

ion

Raglan South Petherton 19 0 19 19 £845,500 £0 £0 £0 £845,500 Nov-09 Persimmon*** South Petherton 0 4 4 4 unknown £0 £0 £0 unknown Nov-09

Raglan Milborne Port - Tannery (Cavannah)

6 3 9 9 £210,000 £0 £0 £0 £210,000 Oct-09

Rural

Hastoe Frome Road, Bruton (Phase 1) 10 3 13 13 £755,000 £0 £0 £0 £755,000 Feb-10

2009/10 Totals 105 18 123 141 £6,389,683 £327,555 £400,000 £50,000 £5,689,683

* Refuge scheme costs include 9 x refurbishment **Snowdon House scheme costs includes 28 x refurbishment ***Persimmon are a private developer in receipt of HCA funding, not a HA

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Meeting: DE03A 11:12 14 Date: 04.08.11

Appendix B: Combined HCA & SSDC Programme 2008/11:2010/11 completions

HA Scheme Name

Ren

t

Shar

ed

Ow

ners

hip/

In

term

edia

te

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Ant

icip

ated

co

mpl

etio

n

Yarlington Milford Road 6 10 16 42 £1,455,000 £0 £0 £0 £1,455,000 Sep-10

Yarlington Bucklers Mead 29 8 37 37 £2,215,000 £0 £0 £0 £2,215,000 Mar-11

Yarlington Alvington Farm 0 2 2 2 £0 £0 £0 £0 £0 Jul-10

Yarlington Larkhill Garage Site 13 0 13 13 £910,000 £0 £0 £0 £910,000 Jun-10

Stonham 161/163 Sherborne Road 6 0 6 6 £372,000 £0 £0 £0 £372,000 Sep-10

Barratt* Lyde Road Key Site, Yeovil 0 2 2 2 unknown £0 £0 £0 unknown

Magna

Lyde Road Key Site, Yeovil : Phase 1A

34 8 42 42 £2,878,363£220,935

£0 £0 £2,657,428 Mar-11

Signpost

Lyde Road Key Site, Yeovil : Phase 1A

26 7 33 33 £2,071,350£173,592

£0 £0 £1,897,758 Oct-10

Yeovil

Signpost

Lyde Road Key Site, Yeovil : Phase 1B

10 2 12 12 £766,670£63,124

£0 £0 £703,546 Jan-11

Chard YarlingtonJocelyn Park Phase 3 (Bradfield Way)

38 12 50 62 £4,150,002£125,000

£125,000 £3,900,002 Sep-10

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Meeting: DE03A 11:12 15 Date: 04.08.11

Appendix B: Combined HCA & SSDC Programme 2008/11:2010/11 completions

HA Scheme Name

Ren

t

Shar

ed

Ow

ners

hip/

In

term

edia

te

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Ant

icip

ated

co

mpl

etio

n

Raglan Deansley Way 19 0 19 19 £0 £0 £0 £0 £0 Mar-11

Jephson New Barns Farm, Wincanton 28 7 35 35 £0 £0 £0 £0 £0 Mar-11 Wincanton

Yarlington Mundays Mead 2 0 2 2 £0 £0 £0 £0 £0 Nov-10

Yarlington Copse Lane, Ilton 10 7 17 17 £0 £0 £0 £0 £0 Jan-11

Yarlington Bartlett Elms, Langport 0 4 4 4 £0 £0 £0 £0 £0 Feb-11

Yarlington Woodhayes, Henstridge (phase 2) 10 3 13 34 £1,310,806 £0 £0 £0 £1,310,806 Jun-10

Yarlington Hillcrest, Templecombe 9 0 9 39 £4,847,226 £150,000 £0 £0 £4,697,226 Nov-10

Yarlington Frome Road, Bruton (Phase 2) 4 4 8 8 £0 £0 £0 £0 £0 Dec-10

Yarlington Eastover, Langport 0 5 5 13 £0 £0 £0 £0 £0 Dec-10

Hastoe Old Kelways, Langport 16 2 18 18 £962,000 £0 £0 £0 £962,000 Sep-10

Rural

Hastoe Station Road, Ilminster 12 2 14 14 £970,000 £0 £0 £0 £970,000 Sep-10

Totals 272 85 357 454 £22,908,417 £732,651 £0 £125,000 £22,050,766 * Barratt are a private sector developer, not an RSL. 2008/11: Three year totals 497 155 652 815 £36,198,124 £2,068,301 £455,000 £175,000 £33,512,498

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Meeting: DE03A 11:12 16 Date: 04.08.11

Appendix C: Funded Combined HCA & SSDC Programme 2008/11: completions due 2011/12 onwards

HA Scheme Name

Ren

t Sh

ared

O

wne

rshi

p/

Inte

rmed

iate

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Ant

icip

ated

co

mpl

etio

n

Yarlington Northbrook N&H 64 29 39 39 £0 £0 £0 £0 £0 Feb-12

Magna Lyde Road Key Site, Yeovil : Phase 1C 20 5 25 25 £1,707,359 £131,509 £0 £0 £1,575,850 Jun-11

Signpost Lyde Road Key Site, Yeovil : Phase 1D 12 3 15 15 £946,004 £78,905 £0 £0 £867,099 Nov-11

Magna Lyde Road Key Site, Yeovil : Phase 2 23 6 29 29 £1,975,536 £152,550 £0 £0 £1,822,986 Jun-12

Yeovil

Signpost Lyde Road Key Site, Yeovil : Phase 2 10 3 13 13 £810,004 £68,385 £0 £0 £741,619 Dec-11

Chard Yarlington Bonfire Close, Phase 3 (infill) 3 1 4 4 £9,000 £9,000 £0 £0 £0 Jun-11

Crewkerne Yarlington Maiden Beech 20 20 40 40 £0 £0 Dec-11

Raglan Deansley Way 15 0 15 15 £2,090,000 £0 £0 £0 £2,090,000 May-11 Wincanton

Jephson New Barns Farm, Wincanton 26 8 34 34 £2,452,500 £0 £0 £0 £2,452,500 Sep-11

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Meeting: DE03A 11:12 17 Date: 04.08.11

Appendix C: Funded Combined HCA & SSDC Programme 2008/11: completions due 2011/12 onwards

HA Scheme Name

Ren

t Sh

ared

O

wne

rshi

p/

Inte

rmed

iate

Net

Gai

n N

ew

Hom

es

Tota

l Hom

es

for N

I 155

pu

rpos

es

Tota

l Gra

nt

Leve

l of g

rant

fr

om S

SDC

SSD

C la

nd

allo

catio

n va

lue

SCC

Fun

ding

Leve

l of g

rant

fr

om H

CA

Ant

icip

ated

co

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etio

n

Yarlington Cox's Close, Bruton 6 7 13 34 £1,410,000 £0 £0 £0 £1,410,000 Jan-12

Yarlington Copse Lane, Ilton 6 6 12 24 £1,110,000 £0 £0 £0 £1,110,000 Apr-11

Yarlington Bartlett Elms, Langport 34 0 34 34 £2,160,000 £0 £0 £0 £2,160,000 May-11

Yarlington Westfield, Curry Rivel 3 9 12 20 £930,000 £0 £0 £0 £930,000 Aug-11

Yarlington Eastover, Langport 3 1 4 4 £360,000 £0 £0 £0 £360,000 Jul-11

Rural

Hastoe Tatworth 6 2 8 8 £510,000 £0 £0 £0 £510,000 Mar-11 Totals 251 100 297 338 £16,470,403 £440,349 £0 £0 £16,030,054

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Meeting: DE03A 11:12 18 Date: 04.08.11

District Executive – 4th August 2011

8. Amendments to the Private Sector Housing Strategy 2010 – 12 Loans Policy Executive Portfolio Holder: Councillor Ric Pallister, Strategy and Policy Strategic Director: Vega Sturgess, Operations and Customer Focus Assistant Director: Laurence Willis, Assistant Director (Environment) Lead Officer: Alasdair Bell, Environmental Health Manager Contact Details: Alasdair.bell@southsomerset.gov.uk or (01935) 462056

Purpose of Report To seek to amend the current loan policy of the Council so that Gypsies and Travellers residing in and/or seeking to settle in South Somerset can access loans towards the cost of providing accommodation. Forward Plan This report appeared on the District Executive Forward Plan in July 2011 with an anticipated Committee date of August 2011. Public Interest This proposed addition to the existing loans policy will enable Gypsies & Travellers to obtain loans, with the council acting as guarantor, and will provide the Council with a cost effective solution to meeting their housing needs. Recommendation That the current South Somerset District Council (SSDC) grant/loan policy within the Private Sector Housing Strategy 2010-12 be amended to include the new section entitled ‘Loan Policy 3: Loans for Gypsies and Travellers’, and one minor amendment to Loan Policy 1 in connection with unsecured loans, as detailed in Appendix 1 attached to this report. Background The council has a policy of working to ensure that local gypsy and traveller families residing or resorting to our district are successfully accommodated within the community. One way of addressing such needs is to provide them with loans arranged by Wessex Home Improvement Loans (WHIL) so that they can pay for mobile homes, land and the first time provision of associated utilities themselves. In order for this to work SSDC will need to act as guarantor on these loans. Limitations of existing loan scheme and proposed changes The council already offers a subsidised loan scheme operated by WHIL to provide local homeowners on low income with funding to carry out essential repairs or improvements to their homes. This includes the provision of loans to improve the condition of mobile homes on permanent licensed residential sites. Under the current loan policy as detailed in the Private Sector Housing Strategy 2010-12 (Loan Policy 1 in Appendix below), loans of up to £15,000 are available to local residents. The policy usually requires loan recipients to have sufficient equity in their property to secure a loan although in exceptional cases, if the applicants are particularly vulnerable, this need not be the case.

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Meeting: DE03A 11:12 19 Date: 04.08.11

Whilst this policy is successful in helping most applicants, there are a number of local Gypsy and Traveller families that are disadvantaged and/or vulnerable due to their status and do not have sufficient equity in their property to support a WHIL or commercial loan. Furthermore the purpose for which they want a loan is not catered for within existing policy. It is therefore proposed to amend the loan policy so that Gypsies and Travellers in South Somerset with and without sufficient equity will be able to access loans, with the maximum amounts and eligibility prescribed by conditions. The full loan policy with the proposed additional section ‘Loan Policy 3: Loans for Gypsies and Travellers’ is detailed in Appendix 1 below. In order for this policy to work SSDC must agree to underwrite the loan payments in both situations, as WHIL would not normally be able to agree a loan in these circumstances. In addition it is also proposed to widen the purpose for which loans can be given to include both the purchase of mobile homes and land for Gypsy and Traveller residential purposes and the installation of services on land being used for such purposes. In most instances unsecured loans will only apply to gypsies and travellers residing on sites owned by SSDC and hence their inability to offer the land as security. It is proposed that Director and Portfolio Holder will agree all unsecured loans arising from loan policies 1 and 3. Financial Implications Wessex Home Improvement Loans (WHIL) provides loan funding on behalf of SSDC for urgent home repairs and improvements. The funding for these loans is provided by SSDC, and there is currently over £150,000 in our loan pot, which is available to provide for all loans. The interest rate for the repayment of these loans is currently set at 4%. The WHIL scheme has been operating successfully for over five years and in that time has provided numerous loans to council nominated clients. The risk of agreeing to underwrite loans to Gypsies and Travellers is that if there is a default on the payments, SSDC, under the terms of the agreement with WHIL, will have to maintain the payments until they are resumed or the loan is paid off in its entirety. The extent to which the council is financially exposed will therefore be determined by the amount of loan the council has agreed to underwrite. As most loans run for ten years, the council would need to be able to provide funding to meet this eventuality over a ten-year period. In order to limit liability it is proposed that no more than £45,000 worth of unsecured loans be agreed. The maximum available for loans will be £133,000 secured against a fund of the same amount already provided to SSDC by the Government in 2007 for land acquisition. Should for any reason the amount in this fund be reduced then the amount of loans guaranteed should not exceed whatever is in the fund thereby ensuring that there is no financial risk to SSDC. For the loans that are secured against land holdings, the intention is that rather than evicting them in the event of default, SSDC would assume ownership of the land and charge an appropriate rent until such time as the loan was paid off. In the short term however we would still need to meet the loan payments to WHIL. Supporting the Gypsy and Traveller community in South Somerset to make provision for themselves is considerably more cost effective than meeting their needs through a statutory homeless duty which would otherwise apply in most cases. Additionally by helping existing SSDC tenants on our sites to make provision for themselves, it may enable them to move and free up pitches for others.

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Meeting: DE03A 11:12 20 Date: 04.08.11

Risk Matrix

R

CpP, CP, CY

F

Likelihood

Key Categories Colours (for further detail please refer to Risk

management strategy) R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate

probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant probability

Implications for Corporate Priorities This amended policy supports the council’s Gypsy and Traveller policy. It contributes to Aim 3 of our Corporate Priorities ‘To Improve the Health and Wellbeing of our citizens’ Equality and Diversity Implications This report has undergone a full Equality and Diversity assessment-copy of assessment report on the SSDC website Other Implications None Background Papers: Private Sector Housing Strategy 2010-12

Impact

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Meeting: DE03A 11:12 21 Date: 04.08.11

APPENDIX 1 Policy for Awarding Private Sector Housing Grants/Loans and other Financial Assistance

This appendix is a revised version of Appendix 6 of the approved Private Sector Housing Strategy 2010-12 and contains detailed provisions of the financial assistance to be provided by South Somerset District Council for the repair, maintenance and improvement of private sector housing Introduction This policy document describes the purpose for which grant, loans and other financial assistance will be provided by South Somerset District Council for private sector housing. This is to meet both targets set down in the corporate plan, the private sector housing strategy as well as legal requirements. Such grants, loans and other financial assistance is awarded under the provision of the Regulatory Reform Order 2002 and in accordance with other Relevant Legislation (see definition of this term and all technical terms at end of report). Grant aid will be available for the provision of Home Repairs Assistance Grants, Disabled Facilities Grants (DFGs), Empty Property Grants, HMO Grants and Landlords Grants. Loans will also be available for similar purposes. Wherever possible loans will be used in preference to grants as it is clearly more cost effective to do so. All grants awarded are discretionary, with the exception of DFGs, and will only be awarded subject to the funds available within the capital programme. Home Loans The Council has been running the Home Loan Scheme in partnership with the Wessex Reinvestment Trust (WRT) since 2006. A variety of loan products are available at a 3% fixed interest rate as well as a new zero percent loan product. Under the contractual arrangements, WRT will only provide loans to clients referred by SSDC. Under the scheme the Council pays to subsidise the loans as well as providing some or all of the loan capital. The Government is very keen to promote loan schemes and in effect replace grants with loans where possible. It is recognised however that grant aid in some form or other will always be needed as a safety net for vulnerable people where loans are not an appropriate option and as an incentive for various types of work. The following forms of loans are available: Loan Policy 1: Loans for homeowners Loans will be available to homeowners for the following purposes:

1) To bring privately owned properties up to the decent homes standard or to work towards the decent homes standard ensuring all Category 1 Hazards are dealt with under the HHSRS.

2) To bring homes purchased by first time buyers up to the decent homes standard or to work towards the decent homes standards ensuring that all category 1 Hazards are remedied.

3) To improve energy efficiency measures and assist in carbon reduction measures within the home environment, including the provision of energy efficient heating measures and renewable energy products.

4) To top up Disabled Facilities Grants where the cost of works exceed the maximum mandatory limit (currently £30,000), to fund discretionary DFG work or to help pay for the clients contribution towards the overall cost of the works.

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Meeting: DE03A 11:12 22 Date: 04.08.11

5) To improve the condition of mobile/park homes on permanent licensed residential sites including energy efficiency measures.

Where loans are provided in conjunction with other SSDC grants, they shall be provided to meet the purposes of the grant in question. Loans will be available where the following criteria is met: 1) The applicants must own and occupy the property as their sole residence and as their

only or principal home and must be over 18. 2) The applicants must have sufficient disposable income to cover the loan repayments

and must have sufficient equity in their property to secure the loan. 3) Where individuals or couples are applying they must have an individual or joint of

disposable income less that £125 per week. 4) The applicants must be living in non-decent accommodation 5) In the case of 2 above, provided the applicants are vulnerable they need not have an

equity stake in the property. In such cases the Council may underwrite the loan. In these cases the provision of unsecured loans will be at the discretion of the appropriate Director and Portfolio Holder.

If the criteria in 2 –3 above cannot be met zero percent loans may be available. In all other cases only a 3% interest loan product will be offered. The maximum loan available will be £15,000 the minimum loan will be £1,000. Loan Policy 2: Loans for landlords Loans will be available to landlords for the following purposes:

1) To bring rented accommodation up to the decent homes standard. 2) To enlarge property to create extra living space where there is overcrowding. 3) To improve conditions in houses in multiple occupation to meet statutory

requirements regarding amenities, means of escape in case of fire and disrepair. 4) To bring empty property back into use or to convert under-utilised property into

units of accommodation. The conditions that apply to empty property grants (grant policy 3) will also apply to loans.

Loans will only be available where the landlord:

a) Is an accredited landlord under SSDC’s Landlord Accreditation Scheme b) Has sufficient disposable income to cover loan repayments and has sufficient

equity in the property to secure the loan. c) Will or intends to charge a fair rent.

The maximum loan available will be £15,000 and the minimum loan £1,000. Landlord loans will only be available at a 3% fixed interest rate. Loan Policy 3: Loans for Gypsies and Travellers 1 Loans will be made available to Travellers (this definition includes Gypsies for the

purpose of this policy) to either provide services to their land (e.g. mains water, electricity or sewage connections), to assist in the purchase of land with planning permission or to purchase mobile homes.

2 Loans will only be offered in cases where SSDC could expect to have a duty to

otherwise accommodate the Travellers.

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Meeting: DE03A 11:12 23 Date: 04.08.11

3 Priority will normally be given to those Travellers that have a close local connection

with South Somerset. 4 Loans will only be offered in cases where the Travellers have no known serious

disputes or outstanding debt owing to the Council or any other Local Authority. In all cases the provision of unsecured loans will be at the discretion of the appropriate Director and Portfolio Holder.

5 Loans of up to £15,000 may be offered to Travellers in cases where the loan can be

secured against their land. 6 Loans of up to £5000 only will be offered in situations where the loan cannot be

secured against land. This situation will normally apply where SSDC owns the site and will usually only be for the purchase of mobile homes. The loan offered to assist with the purchase of a mobile home will be secured, in principle, against the value of the mobile home in question.

7 It is agreed that SSDC will underwrite all such loans and will meet any outstanding

payments should the Travellers default on their loans (otherwise Wessex Home Improvement Loans (WHIL) will not be prepared to offer loans). Recovery of these amounts will be treated as a civil debt.

8 In order to restrict potential losses to SSDC, in the event of default on loans by

Travellers, no more than £45,000 worth of unsecured loans are to be agreed by SSDC. The total potential liability of SSDC will be fixed at £133,000, which will be secured against a fund of the same amount already provided by the Government and held in the Gypsy and Travellers land acquisition fund. Should for any reason the amount in the Gypsy and Traveller land acquisition fund be reduced then the amount of loans guaranteed should not exceed whatever is in the fund thereby ensuring that there is no financial risk to SSDC.

9 Loans will only be provided on a discretionary basis from within budgets previously

agreed by the District Executive. Loans will only be approved subject to available funding.

Grant Policy 1: Home Repairs Assistance - Dealing With Essential Repairs Home Repairs Assistance grants are available to provide grant aid to enable vulnerable people keep their homes wind and weatherproof and meet the “Decent Homes” standard. To be eligible for this type of assistance an applicant must:

1) Be an owner or legal occupant of a dwelling who lives in the dwelling as his/her only or main residence.

2) Be aged 18 or over on the date of application 3) Have an owner’s interest in the dwelling, alone or jointly with others, or be

occupying the dwelling under a right of exclusive occupation granted for life with at least five years to run.

4) Have a legal duty or power to carry out the works in question 5) Be in receipt of one of the following income related benefits; income support,

income based job seekers allowance, working tax credit with a total annual income of less than £16,040 (this figure subject to an annual review) or equivalent, housing benefit, Council tax benefit or disabled persons tax credit

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Meeting: DE03A 11:12 24 Date: 04.08.11

6) As an alternative to 3) above, an applicant may be an occupier of a mobile/park home, who has lived in it for at least three years and is presently living on a permanent licensed residential site and is liable to pay Council tax.

The purposes for which Home Repairs Assistance can be used are outlined below. All applications would be prioritised with those with the most pressing needs being dealt with first.

a) General Repairs-for urgent and essential repairs to keep properties wind and weatherproof and prevent them falling into unfitness. To deal with other repairs and improvements concerning matters that could adversely effect the health of the occupant such as serious rising damp, the renewal of old lead pipes, dangerous electrics and gas fittings or missing standard amenities. To also deal with any other matters to enable the home meet the Decent Homes standard

b) Radon Remediation-for works to reduce radon levels in domestic property where it exceeds the radon action level (200 Bqm³).

c) Energy Efficiency- to contribute towards the making of properties more energy efficient where cost effective in situations where full funding from other sources is not available. This form of grant aid would allow people to apply for the cost of gas condensing and other energy efficient boilers, cavity fill, solar panels or double glazing as well as more usual things, such as loft insulation, lagging of cylinder tanks, thermostatic radiator controls and energy saving light bulbs, etc.

d) Home Security Grants-to pay for works to improve the security of homes not covered by other Home Security Schemes. This could include items such as deadlocks to front and rear doors, patio door locks, window locks, security spy holes, the toughening up of substandard doors and the installation of smoke alarms.

The amount of Grant awarded will be as follows: The maximum Homes Repairs Assistance Grant awarded will be of £5,000 in any three-year period. This grant will be entered as a charge on the Land Charge Register. The grant shall be repaid in full if the house/mobile home is sold within ten years. When offering grant aid an initial grant offer of only £2,000 will be made. The client will be offered a loan to pay for any outstanding work costing more than this. In emergency situations however a full £5,000 grant may be offered. Where energy efficiency grants are given through third parties such as the Centre for Sustainable Energy (CSE) in Bristol that operate the Warm Streets Scheme, the eligibility criteria shall be that which pertains to their scheme at the time. Payment into such schemes is made from funds taken from the HRA budget. Grant Policy 2: Disabled Facilities Grants – Helping Disabled People In Need Disabled Facilities Grants (DFGs) are awarded to disabled applicants to provide specialist facilities to enable them to remain in their homes. Typically these include stairlifts, handrails, bathroom adaptations and heating as well as larger scale extensions for more complex needs. In the last few years demand for these grants has steadily increased, due to the expansion of the Care in the Community Programme, an increasing elderly population and to increased expectations from the public. These days many grants tend to be awarded to elderly people who, due to general infirmity associated with old age can no longer use their baths or climb stairs and consequently have a need for replacement showers or stair-lifts. In all cases we act upon the recommendations of Occupational Therapists from Somerset Social Services. It is

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Meeting: DE03A 11:12 25 Date: 04.08.11

recognised that by providing such facilities the need for re-housing is reduced, as is the need for lengthy hospital stays. We enjoy a good working relationship with the Occupational Therapist Service and have an agreement by which all DFGs are prioritised according to a points rating system. Those with highest points are approved first. We have regular bi-monthly meetings with the OT’s to agree how the available budget will be spent. By involving the Occupational Therapists closely in the budgetary process it is intended that expenditure will be contained within budget. DFGs continue to be mandatory for approved works and mean testing procedures continue to apply. Currently the limit for mandatory DFGs is £30,000. Whilst most of the conditions that apply to DFGs are statutory, the following additional policy will apply:

1) Mandatory DFGs of up to £30,000 will be awarded with the discretion to pay grant aid up to £35,000 on six separate occasions. Any requests for funding other than this will be referred to the Exceptions and Appeals Panel.

2) DFGs will be available to the occupants of mobile homes as well as traditional houses.

3) DFGs will be available to adapt a dwelling to enable a disabled person who lives or proposes to live in the dwelling as his or her only or main residence to be cared for (this allows for a situation where someone wishes to bring an elderly disabled relative to come and live with them).

4) Relocation Grants-funding of up to £5,000 will be provided to assist with the cost of moving house if this is the most cost efficient option for the Council. This is in the case of properties that cannot easily be adapted for disabled people. This could also include the cost of providing temporary mobile home accommodation in situations where someone’s house was beyond the cost of economic repair.

Grant Policy 3: Empty Property Grants – Creating Affordable Accommodation The Empty Property Grant Scheme has been running for some time now and has proved to be very successful in bringing back empty property into use. The Council is currently updating its Empty Property Strategy to deal more effectively with empty properties. Several high profile schemes in town centre locations have enabled unoccupied accommodation above shops and offices to be brought back into use. This has both helped provide much needed accommodation as well as assisting in town centre regeneration. It is therefore recommended that the existing scheme be continued and that grant aid of up to £11,000 per unit be awarded to create flats or other accommodation in property that has stood empty for at least six months. To be eligible for an empty property grant the landlord will be required to give the Council nomination rights for five years to re-house tenants from the South Somerset Housing Register. The property will also be let at an agreed fair rent.

The maximum figure of £11,000 will only be available for a full-sized two bedroom flat or similar and lower figures will be negotiated for smaller units of accommodation. In addition to the £11,000 grant for repair and refurbishment an extra £1,000 will be allocated for energy efficiency work. Higher rates of grant may be available in exceptional circumstances in exchange for longer nomination rights. Empty Property Grants of up to £12,000 will therefore be offered to owners of empty properties for conversions and for flats over shops, subject to:

1) The amount of grant, being based on a percentage, of the actual cost of the

works. A grant of 80% of the cost of the agreed works will be awarded until the

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Meeting: DE03A 11:12 26 Date: 04.08.11

maximum amount is reached (to achieve a grant of £11,000, £13,750 of work must be carried out).

2) Prior to the making of the grant application, it can be clearly demonstrated that

the property has been stood empty for at least 6 months. Where property has been empty for less than 6 months applications can be referred to the Exceptions and Appeals Panel where they will be considered.

3) Agreement that rents charged during the five-year letting period would not

exceed housing benefit level.

4) That the property is let to tenant(s) nominated by the Council from the South Somerset Housing Needs Register for five years from the certified completion date of the grant.

5) That all of the other regulations in the Department of the Environment circular

17/16, that apply to renovation grants hereby apply to Empty Property Grants.

6) That in addition to this grant being awarded in 1 above, up to an extra £1,000 be awarded for energy efficiency measures.

Grant Policy 4: HMO Grants – Improving Rented Accommodation HMO Grants are grants designed to upgrade facilities, deal with disrepair and upgrade the means of escape in case of fire in houses in multiple occupation. It has been recognised elsewhere in this Strategy that HMOs are key providers of rented accommodation for single people, often housing the young and vulnerable. With recent changes in housing benefit regulations they will continue to meet an essential and increasing need. HMOs are in fact the main type of accommodation used to deal with single homelessness, and the rent deposit scheme has been used to help young people gain access to HMO accommodation. Recent surveys of HMOs have shown that they tend to be the poorest form of any housing tenure. In recent months increased efforts have been made via enforcement work to upgrade substandard HMOs. The Council has a published HMO Policy 2008-2013 that outlines the standards expected and the steps being taken to upgrade HMOs. The Housing Act 2004 also introduced the licensing of HMOs over three or more storeys with five or more residents. Experience has shown that when trying to upgrade substandard HMOs, it is best to develop a policy of coupling firm enforcement action with the provision of grant aid where appropriate. It is therefore proposed that our existing policy be continued whereby the Council gives HMO Grants as an incentive to assist good landlords to improve substandard HMOs. HMO grant levels. To enable the upgrading of HMOs the following grant policy will apply. The grant aid offered will enable the upgrading of existing HMOs but could also be used towards the creation of new HMOs. The policy will be that:

1) Grant aid will be available to fund up to 60% of the cost of providing adequate means of escape in case of fire in HMOs.

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Meeting: DE03A 11:12 27 Date: 04.08.11

2) Grant aid will be available to fund up to 40% of the cost of providing necessary amenities and of carrying out other essential repairs in HMOs.

3) The limit for grant aid be set at £6,000 plus an energy efficiency contribution (see

4 below). Applications for grant aid, in excess of £6,000, will be considered by the Exceptions and Appeals Panel if exceptional circumstances apply.

4) That up to £1,000 is awarded to pay for energy efficiency measures.

5) Grant aid will only be available if the HMO is licensed and/or has planning

permission as appropriate.

6) Grant aid will only be available to accredited landlords under the SSDC Landlords Accreditation Scheme.

7) HMO landlords can also apply for loans on top of an HMO grant.

Grant Policy 5: Exceptions and Appeals Panel In framing any grant policy there will inevitably be exceptions to the rules and it is likely that there will be appeals made against officers decisions concerning grants. It is proposed that the Portfolio Holder for Strategy and Policy, the Environmental Health Manager and two elected members make up the Exception and Appeals panel and be given delegated authority to deal with any exceptions to the agreed policy and deal with any appeals concerning grants made by the public. It is also recommended that the Portfolio Holder for Strategy and Policy be given delegated authority to select new members for the Exception and Appeals Panel as and when members retire from the panel. Whilst the Council will have an agreed policy in place, it is suggested that the Exceptions and Appeals Panel be given the authority to consider any grant applications that falls broadly in line with the policy. This would allow financial and other assistance to be given in exceptional circumstances where it is clearly to the benefit of the Council and the applicant to do so. Grant Policy 6: Repayment of Grant The Council currently has a policy of demanding the repayment of grants where the future occupation and/or associated conditions of the grant are breached. It is intended that this policy should generally continue with any requests for the waiving of repayment conditions being referred to the Exceptions and Appeals Panel. The agreement to waive such conditions only being given in exceptional circumstances. Grant Policy 7: Return of Equipment Where grant aid is provided for specialist medical equipment (e.g. stairlifts etc) and it becomes surplus to the needs of the client during the clawback period the council will exercise its right to reclaim the equipment and allocate it for the use of another needy individual. Grant Policy 8: Fees The council will pay fees of up to 12% for home improvement agency or other professional fees (architects, surveys etc) for the preparation of grant/loan applications.

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Meeting: DE03A 11:12 28 Date: 04.08.11

District Executive – 4th August 2011

9. Carbon Reduction and Climate Change Adaptation Strategy - the installation of photovoltaic panels at Brympton Way Executive Portfolio Holder: Henry Hobhouse, Property & Climate Change Strategic Director: Vega Sturgess, (Operations & Customer Focus) Assistant Director: Laurence Willis, Assistant Director (Environment) Lead Officer: Keith Wheaton-Green, Climate Change Officer Contact Details: Keith.wheaton-green@southsomerset.gov.uk or 01935

462651 Purpose of the Report To bring forward a ‘Save to Earn’ bid for the installation of photovoltaic panels at the SSDC Council Offices, Brympton Way, Yeovil. Forward Plan This report appeared on the District Executive Forward Plan for September 2011, but it has been brought forward ahead of time due to the need to make the earliest possible decision as the Feed-in Tariff rates will be reduced from April 2012. Public Interest The council aims to reduce the energy use (and therefore carbon emissions) in order to make savings and hence reduce the cost of operating council buildings. Recommendations That the District Executive:

1. Approve a Save to Earn bid of £105,000 for the installation of a 40KW array of photovoltaic panels.

2. That the net savings of £9,470 is added to the Medium Term Financial Plan as a saving for 2012/13 and beyond.

Background Members will be aware that a bid for photovoltaic (PV) panels at Brympton Way offices was submitted via the capital programme process for 2011/12. Members requested more detail, especially on the recommended option for installation before giving it the go-ahead. This report brings forward a more advanced proposal, within the Save to Earn scheme, in line with the current capital strategy. A Feed in Tariff scheme is available for installations up to 50KW and currently attracts 32.9p / KWh for a period currently guaranteed for 25 years. However, it is known that the scheme is changing in April 2012 and the benefits reduce sharply. Schemes over 50KW attract a lower rate of 19p / KWh for the entire scheme. This has resulted in many schemes implemented nationally of a size of 49KW or under to attract the best rate of financial return. A local example would be the offices of Yarlington Housing Group. From April 2012 the Feed in Tariff rate will increase in line with the retail price index (RPI) and this will occur annually throughout the 25-year period that the scheme will

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Meeting: DE03A 11:12 29 Date: 04.08.11

attract the FITs. The actual payback will be dependent on the RPI and electricity price increases. An option to put in a smaller pilot scheme using only the council chamber roof was considered, but finally discounted as it reduced the financial return to the council. A further option of a larger scheme (49.9KW) was also considered, but the disadvantage of this scheme was that this would have entailed additional expense for fixing to achieve the best orientation given the mix of roof space available. It is therefore recommended that SSDC takes advantage of the current level of Feed In Tariff and installs a 40 Kilo Watts (KW) scheme for a cost of £105,000 + VAT for design, supply and installation, for the following reasons: • The scheme is of an appropriate scale to realize a good return for the investment.

• The size of the scheme can be accommodated comfortably on the allocated roofs

without the need for structural alterations.

• Our preferred supplier is confident that this size of installation can be ordered and installed in plenty of time to meet the end of March deadline.

Note. An energy audit is currently being conducted at Brympton Way and it is likely that proposals for further projects will be brought forward for 2012/13 and beyond. This scheme will not compromise any of the possible outcomes. More detail may be seen in the Save to Earn proposal, which forms the appendix to this report. Members should note the risks for the project and the actions proposed to mitigate them. However, there are some risks that are outside the control of the council, but these are deemed to be of a lower likelihood. Financial Implications The cost of purchase and installation is £105,000. The net income including the loss of interest is expected to be £9,470 per annum. The amount required under a “spend to save” scheme would be a minimum of £4,410 to cover the loss of interest (at PWLB 10 year rates) currently set at 4.2%. The scheme returns 9.0% net (13.2% gross) in comparison. The full details of the income from the suggested scheme are in the appendix. There is an explanation on the prudent expectations for electricity generated, utilising the industry standard PVSol. Most recent installations are exceeding these estimates. However, it should be recognised that this is a relatively young industry in the UK, therefore has not been fully tested over the expected life of 25 years. Weather and long-term climate in the UK of course, cannot be guaranteed.

Risk Matrix This matrix only identifies the risk associated with taking the decision as set out in the report as the recommendation(s). Should there be any proposal to amend the recommendation(s) by either members or officers at the meeting then the impact on the matrix and the risks it identifies must be considered prior to the vote on the recommendation(s) taking place.

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Meeting: DE03A 11:12 30 Date: 04.08.11

R

F CY

CPP, CP

Likelihood Key Categories Colours (for further detail please refer to Risk management

strategy) R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant

probability Corporate Priority Implications THEME 2: ENHANCE THE ENVIRONMENT, ADDRESS AND ADAPT TO CLIMATE CHANGE “We want to enhance the character, quality and appearance of our natural and built environment, work to reduce energy consumption and address and adapt to climate change.” Key Target Areas: 2.13 Increasing residents’ perception that SSDC leads by example in tackling climate

change. 2.14 CO2 reduction from Local Authority operations. 2.19 Decrease per capita CO2 emissions in the local authority area. 2.26 Support schemes producing electricity and heat from renewable sources and

deliver, with LSP partners, 3 schemes by 2012. Carbon Emissions & Adapting to Climate Change Implications (NI188) This is a carbon reduction project expected to save 9 tonnes of carbon a year. This is 4.1 % of our annual target. Equality and Diversity Implications There are no implications. Background Papers: Capital Bid,

District Executive, 2 December 2010

Impact

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Meeting: DE03A 11:12 31 Date: 04.08.11

SAVE TO EARN

Name of Scheme

Installation of Photovoltaic Panels at Brympton Way

Project No - 2011-03 1. Purpose This document details how energy costs and carbon emissions will be reduced through installation of a 40.0 kilo watts (kW) photovoltaic (PV) array of panels on the council chamber and top roof at Brympton Way. 2. Project Outline This is a carbon reduction project detailed in the council’s “Carbon Reduction Projects Register” and is expected to contribute towards the council’s carbon reduction target. (Corporate Plan; Target 2.14 Reduce CO2 from SSDC operations and Carbon Management Plan) 3. Authority Responsible The Carbon Programme Board has requested this project as a carbon reduction project. The Climate Change Officer and Property Services Team will implement it.

4. Background Carbon reduction projects are timetabled so as to bring forward the most financially advantageous projects first. Introduction of the Feed in tariffs in April 2010 has substantially reduced the payback times for installation of photovoltaics and the equipment suppliers for this project have estimated an 8% return on investment. Three presentations have been given to the Carbon Management Board from potential suppliers and installers of PV equipment.

Somerset County Council installed a 21.6 kW photovoltaic array on their roof during 2004 and have supplied the data set below that details electricity generation since installation.

Monthly output from 21.6 kW array on Somerset County Hall Roof 2005 2006 2007 2008 2009Jan 453 432 407 451 463Feb 836 749 753 927 1614Mar 1020 1289 1783 2185 1483Apr 2428 1995 2720 1443 1799May 3017 2895 2585 2607 1622Jun 2168 3938 2591 2761 3695Jul 2168 2299 2313 2551 1978Aug 2168 2411 2533 1749 1978Sept 2168 1981 1788 1573 1865Oct 2159 854 1122 1317 959

CAPITAL SCHEMES INVESTMENT APPRAISAL

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Meeting: DE03A 11:12 32 Date: 04.08.11

Nov 1089 747 502 476 0Dec 354 263 501 459 0Totals 20028 19853 19598 18499 17456kWhy/kWp 927 919 907 856 808

At the current feed in tariff and avoided import rates of 32.9p / kilowatt hour (kWh) and 10p / kWh, this would be worth £40,941 over the five year period. If this performance is repeated on the council chamber and top roof of Brympton Way then we could expect a return of £75,779 over five years (because the proposed Brympton installation is 40.0 kW as compared to the 21.6 kW array on Somerset County Hall.)

The chart above is represented graphically.

Solar Photovoltaic Panels: Monthly Electricity Output

0500

1000150020002500300035004000

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

Month

kWh

20052006200720082009

5. Project Objectives

• Contribute to Corporate Plan Theme 2: Enhance the Environment, Address and

Adapt to Climate Change, Key Target 2.14 Reduce CO2 from SSDC operations. Deliver at least 4 projects / year reducing CO2 emissions by 12% by 2011/12.

• Reduction of electricity import and subsequent reduction of carbon emissions and electricity costs (as measured through quarterly electricity bills.)

• Reduce carbon emissions by 18.7 tonnes p.a. • SSDC will own the installed equipment. 6. Project Scope Inclusions Purchase of photovoltaic panels, mounting gear, inverters, grid connection equipment, generation meters, all cabling and installation (including scaffolding)

Exclusions Export meter (supplied and installed by the electricity supply company)

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Meeting: DE03A 11:12 33 Date: 04.08.11

Constraints and Decisions Constraint Mitigation In 2010 we sought quotes for photovoltaics on all viable available roof space. These are the two areas of top roof space above the 3rd floor, the first floor extension and the council chamber. This came in at £426,700 for a total of 129.72 kW. This was considered too high a cost and unlikely to be approved in full

The Carbon Management Team decided that a capital bid for the lower roof spaces – which are cheaper to install – would be more likely to be successful. Either the extension roof (£141,300 for 44.16 kW) or the council chamber roof (£82,200 for 25.76 kW) or both (£223,500 for 69.92 kW) could be chosen. Following the choice of a preferred installer, the decision has been made by the Carbon Board to take their advice that a 40 kW scheme on the council chamber and top roof at a cost of £104,846.58 plus VAT would provide the best return and is therefore the subject of this capital bid.

The relatively high cost of a photovoltaic installation was thought to lead to a decision that further carbon reduction projects could not be afforded.

Photovoltaics give a good return on investment with the current rates of feed in tariff.

Interfaces This project is one of many carbon reduction projects. Projects that incur no or minimal cost have already been implemented. 7. Quality Expectations To ensure best value and comply with the council’s procurement rules three quotes from supplier / installers were sought. The three companies gave presentations to the carbon board and a preferred installer was chosen. The renewable electricity generation will be recorded on a generation meter. This will enable quantification of the financial and carbon savings. It will also be used to claim the Feed in Tariff. 8. Carbon Management This is one of the carbon reduction projects and will contribute to meeting our carbon targets. Estimated carbon savings are quantified below using the Photovoltaic Solutions (PVSOL) computer modelling, which is the standard package used by the photovoltaics industry. It uses all relevant variables – such as location, roof pitch, orientation to south, panel and inverter type - and is therefore a relatively accurate assessment. 9. Initial Business Case Reasons We need to reduce carbon emissions from our electricity use to meet our carbon targets. (Corporate Plan; Theme 2: Enhance the Environment, Address and Adapt to Climate Change Target 2.14 Reduce CO2 from SSDC operations and Carbon Management Plan). The government has an expectation that local authorities will reduce their carbon emissions year on year.

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Meeting: DE03A 11:12 34 Date: 04.08.11

Anticipated Benefits

Use of grid electricity and emissions of carbon dioxide from that electricity use will be reduced. The equipment suppliers and installers have used industry standard methodology PV Sol to estimate the annual electricity generation, which is designed to ensure that generation is not overestimated. Financial benefits are based on the current feed in tariff rate of 32.9p/kWh and electrical import at 10p/kWh.

Financial benefit

Location System size

(kW) Estimated

annual output (kWh)

Annual value of feed in tariff and

reduced bills

Cost Payback (years)

Top roof 40.0 35,742 £15,333 £104,846.58 6.8

The reality may be different. A PV array installed over a year ago on a south facing roof at the optimum 30 degrees in Piddletrentide, Dorset has achieved 1100 kWh/year (kWhy) per installed kW as compared to the 850 kWhy per installed kW predicted for by PV Sol. The electrical output generally peaks at midday (dependent on cloud cover), which matches very well the peak in electrical demand at Brympton Way. The electrical output over the course of a year represents about 6% of the buildings demand. It is therefore expected that all the electricity generated will be used on site, thus giving it the highest possible value. Feed in tariffs for size of installation are 32.9 p / kWh. The day time rate we expect to be paying for imported electricity at Brympton is 10 p / kWh. Thus the total value of each kWh generated by PV would be 42.9 p.

Carbon emissions benefit

Location Estimated

annual carbon saving (tonnes)

Saving as % of 5 year target

Saving as % of annual target

Saving as % of annual

Brympton target Top roof 18.7 1.6 8.4 126.3

The council has a target to reduce carbon emissions by 1144 tonnes over 5 years from 2008 – 2014. This is equivalent to 4% a year and 229 tonnes of carbon.

Air quality benefit

Displacement of grid electricity will reduce annual Nitrogen Oxides (Nox) emissions by 0.08 tonnes. It will have no impact on particulate emissions (pm10).

10. Options

It is anticipated that reduction of grid electricity use will be achieved by various energy efficiency measures (upgrading of server room cooling, installation of voltage optimisation equipment and solar shading). Renewable electricity generation at Brympton could only be achieved through installation of photovoltaics or a wind turbine. The best location for a wind turbine would be mounted on the roof. However, this is not considered practical using the turbines currently available.

It is possible to have the Photovoltaic array installed at no cost to the council with the ownership of the panels being retained by an investment company. The council would

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Meeting: DE03A 11:12 35 Date: 04.08.11

receive the electricity generated for free, which would have a value of £3,574. The Carbon Board considered this option at some length and received presentations and financial projections from a potential provider. However, after seeking views from other local authorities via the Carbon Trust network, the board decided that the loss of the benefit from the feed in tariff over the minimum 25 year life of the installation – worth £383,333 at the current feed in tariff rate (but considerably more after applying the annual RPI escalator) – was too large a sum not to benefit from.

It would be possible to install a smaller and cheaper - 25.48 kW – array on the council chamber roof with reduced financial and carbon benefits. This is described separately in the accompanying Project Description. 11. Key Project Information Summary Expected Duration Of Project

Start date: September 2011

Other Key Milestones with Dates: Installation Expected Completion Date: January 2012 Estimate of Officer Time Required: - Officer’s Name Estimate

of Officer hrs

Officer available? Y/N

Agreement of Officer? Y/N

Property Management Officer Climate Change Officer

40 15

Yes Yes

Comment by Property Services

Resources exist within Engineering and Property Services to manage this project.

Comment by Information Systems (if new IT system):

Not applicable

Comment by Green Team:

Welcome bid as it shows that we are actually implementing carbon reduction strategy. Would like to see energy meter in reception as part of a publicity campaign as exemplar. Welcome feed in tariff as it makes payback better. Should aim to source PV’s from environmentally responsible manufacturer and supplier.

Comment by Community Cohesion Officer: Not applicable

Comment by Other Services requiring significant input:

Not applicable

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Meeting: DE03A 11:12 36 Date: 04.08.11

Risk Assessment Risk Steps taken to mitigate Risk The supply and installation company must be of good reputation. Funding not granted to purchase equipment. Vandalism to equipment. Income does not meet levels expected. That the feed in tariff is withdrawn. The current coalition government has guaranteed the figures for 25 years however there is increasing consumer pressure against the levy on energy bills at a time of rising energy prices. Panels will de-grade at a greater rate than predicted. One or more panels stop working. Inverters fail more than once during the 25-year life of the scheme. Sudden change in solar levels due to a natural or manmade phenomenon.

The Procurement and Risk Manager have checked all companies asked to quote. Risk cannot be mitigated. Carbon targets cannot be met without bringing carbon reduction projects forward. Security systems are in place to prevent unauthorised entry to site. Access to the top roof is almost impossible. Estimates are balance on a prudent assessment of amount of sunlight expected (PV Sol industry standard methodology). It should be noted that there is no guarantee on the level of energy generation. Out of our control. Select good quality panels from reputable manufacturer. Maintenance package automatically monitors output. Select good quality inverters. Maintenance package will detect any failure and limit loss of income. Out of our control.

12. Financial Investment – Capital Projects

Total Costs and Funding – Capital Project Funding Body £’ 000 SSDC Capital: - District Executive 105

Other Sources: - - Grants

0

Total Capital Cost 105

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Meeting: DE03A 11:12 37 Date: 04.08.11

Breakdown of main areas of cost 2011/12

£’000 2012/13

£’000 2013/14

£’000 2014/15

£’000 2015/16

£’000

Design, supply and installation

105

Totals 105

External funds to be received Secured?

Y/N 2011/12

£’000 2012/13

£’000 2013/14

£’000 2014/15

£’000 2015/16

£’000 Not applicable

0

Totals 0 VAT Implications Based on current information provided to us, the VAT is recoverable on this project. Is this a VAT exempt activity? No. 13. Save to Earn Analysis A ‘save to earn’ scheme must show that the income generated or costs saved from the scheme at least equal the loss in revenue interest from the capital sum spent’. The following tables should illustrate the schemes break-even point, based upon a prudent, optimistic and pessimistic forecast. Any assumptions you have made regarding costs or savings should be clearly explained. Revenue Implications of Capital scheme – Break Even Forecast Cost

Centre 2011/12

£’000 2012/13

£’000 2013/14

£’000 2014/15 £’000

2015/16 £’000

Loss of interest @ 4.2% (PWLB 10yr rate)

FT922 4.41

(Savings in expenditure) Electricity

KP603 (3.57)

Revenue Costs Monitoring & maintenance package Cleaning

KP603

KP603

1.5

0.5

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Meeting: DE03A 11:12 38 Date: 04.08.11

Revenue Income Renewable electricity feed in tariffs Deemed 50% electrical export

KP603

KP603

(11.76)

(0.55)

Total Revenue Expenditure / (Net saving)

(9.47)

Cumulative (9.47) With this project it can be seen that the lost of interest can be covered in year one of the project. Assumptions (Prudent) The revenue costs include annual maintenance and remote monitoring. This includes all claims for feed in tariff income. These are based on figures provided by the preferred supplier. The Savings in expenditure are made up of estimates. These are based upon prudent assumptions provided by the supplier and roughly match the performance of Somerset County Council’s array at County Hall Taunton since 2005. Revenue Implications of Capital scheme – Best Case Forecast Cost

Centre 2011/12

£’000 2012/13

£’000 2013/14

£’000 2014/15 £’000

2015/16 £’000

Loss of interest @ 4.2% (PWLB 10yr rate)

FT922 4.41

(Savings in expenditure) Electricity

KP603 (3.57)

Revenue Costs Monitoring & maintenance package Cleaning

KP603

KP603

1.5

0.5

Revenue Income Renewable electricity feed in tariffs Deemed 50% electrical export

KP603

KP603

(12.94)

(0.61)

Total Revenue Expenditure / (Net saving)

(10.71)

Cumulative (10.71)

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Meeting: DE03A 11:12 39 Date: 04.08.11

Revenue Implications of Capital scheme – Worst Case Forecast Cost

Centre 2011/12

£’000 2012/13

£’000 2013/14

£’000 2014/15 £’000

2015/16 £’000

Loss of interest @ 4.2% (PWLB 10yr rate)

FT922 4.41

(Savings in expenditure) Electricity

KP603 (3.57)

Revenue Costs Monitoring & maintenance package Cleaning

KP603

KP603

1.5

0.5

Revenue Income Renewable electricity feed in tariffs Deemed 50% electrical export

KP603

KP603

(10.58)

(0.50)

Total Revenue Expenditure / (Net saving)

(8.24)

Cumulative (8.24) 14. Whole Life Costing Whole Life Costing (based on Break Even Forecast)

Estimated useful life of asset (years) 25 years (at least)

Total Revenue Costs Year 1 to 5 £2,000

Revenue Cost after year 5 £26,400 to replace inverters which are guaranteed for 5 years but have an untested lifespan over the long term of 5 to 20 years. (Each currently cost £6,600 and the scheme will have two)

Total cost over whole life of asset £133,400 (assuming each inverter is replaced twice)

15. Payment Back Period Payment Back Period

Total cost over whole life of asset £133,400

Total Revenue Saving £9,470

Pay back period. 14 years

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Meeting: DE03A 11:12 40 Date: 04.08.11

16. Project Organisation

Provisional Project Management Team

Name Role/ Title

Vega Sturgess Project Sponsor

Keith Wheaton-Green Project Manager

David Coombs User Representative

Lee Adams Supplier/installer Representative

Interested Parties

Name Reason Action required Laurence Willis Carbon Team Keep fully informed Dawn Haydon Positive publicity Keep fully informed Henry Hobhouse Portfolio holder Keep fully informed

17. Other Useful Information

Another option for financing of photovoltaics would have been for a company to own and operate an installation on the council’s buildings. However, over the first 25-year period of the project, the total value to the council of the project under this arrangement would be just one third that of council ownership. The Carbon Management Board therefore discounted this arrangement.

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Meeting: DE03A 11:12 41 Date: 04.08.11

District Executive – 4th August 2011

10. 2011/2012 Capital Budget Monitoring Report for the Quarter Ending 30th June 2011 Executive Portfolio Holder: Cllr Tim Carroll, Finance and Corporate Services Strategic Director: Mark Williams, Chief Executive Assistant Director: Service Manager:

Donna Parham, Finance and Corporate Services Amanda Card, Finance Manager

Lead Officer: Catherine Hood, Corporate Accountant Contact Details: Catherine.hood@southsomerset.gov.uk or 01935 462157

Purpose of the Report 1. The purpose of this report is to update Members on the current financial position of

the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1st April to 30th June 2011.

Forward Plan 2. This report appeared on the District Executive Forward Plan with an anticipated

Committee date of August 2011. Public Interest 3. This report updates progress on capital expenditure in 2011/12. Recommendation(s) 4. That the District Executive: -

a) note the revised capital programme spend as detailed in paragraph 6: b) note the progress of individual capital schemes as detailed in Appendix A; c) approve the virements between projects of £58,000 as detailed in paragraph 8; d) note the slippage in the capital programme as detailed in paragraph 9; e) note the specific update relating to the land disposal policy as detailed in

paragraph 10. f) note the total land disposals to registered social landlords and the balance of

S106 deposits by developers held in a reserve as detailed in Appendix B;

g) note the post completion forms as detailed in Appendix C.

h) review whether the Martock Parish Hall project which has a delay of over 3 years totalling £50,000 remain in the capital programme as detailed in Appendix D.

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Meeting: DE03A 11:12 42 Date: 04.08.11

Background 5. Full Council approved the five-year Capital Programme in February 2011.

Monitoring of the agreed programme has been delegated to District Executive. Capital Programmes 6. The revised capital programme for this financial year and beyond is attached at

Appendix A. The spend for 2011/12 has been revised from £3.971 million to £5.654 million for the following reasons: -

10/11

£’000

11/12

£’000

12/13

£’000

13/14

£’000

14/15

£’000

15/16

£’000

Capital Programme approved at Full Council 17th February 2011

4,381 3,971 965 61 (16) (63)

Amendments to capital programme approve quarter 4 2010/11

157 (307) 100

Slippage carried forward from 2010/11

1,802

Capital Programme approved at District Executive 2nd June 2011 for 2011/12 onwards

5,466 1,065 61 (16) (63)

Adjustment to slippage carried forward from 2010/11

(26)

Add allocation from capital reserve for Pumping Station upgrade at Torbay Road Castle Cary

30

Add allocation from ICT Reserve for IT Transport Monitoring System *

14

Less project removed from Capital Programme:

(Flax Mills)*

(E-Government: E-Billing for Council Tax)*

(15)

(20)

Less slippage from 2011/12 forecast to slip into 2011/12 and beyond (re-profiling)

205 135 (340) 0 0

Revised Capital Programme for 2011/12 at 30th June 2011

5,654 1,200 (279) (16) (63)

Agreed at District Executive 3rd February 2011

* Agreed at District Executive 2nd June 2011

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Meeting: DE03A 11:12 43 Date: 04.08.11

(Figures shown in brackets reduce the capital spend in any particular year) 7. The current Capital Programme allocates £11.80 million to various schemes over

the next five years. Further details are shown in Appendix A.

£’000 Capital Programme (as detailed in paragraph 6) 6,496 Contingent Liabilities and Reserve Schemes 5,302 Total Programme to be Financed 11,798

8. Virements and Revenue Contributions to Capital

Members are asked to approve the following virements and revenue contributions to capital: -

Amount £’000

From To Reason

10 Infrastructure and Park Homes – Ilton Gypsy Site MUGA

Infrastructure and Park Homes – Ilton Gypsy Site

To reflect spend to date on site. Additional park home purchased for plot 12 and additional infrastructure and pumping station costs. Re-profiling of costs between various gypsy site budgets.

40 Infrastructure and Park Homes Contingency

Infrastructure and Park Homes – Ilton Gypsy Site

To reflect spend to date on site. Additional park home purchased for plot 12 and additional infrastructure and pumping station costs. Re-profiling of costs between various gypsy site budgets.

3 Infrastructure and Park Homes Contingency

Infrastructure and Park Homes – Tintinhull Gypsy Site

Additional infrastructure and pumping station costs. Re-profiling of costs between various gypsy site budgets.

5 Infrastructure and Park Homes Contingency

Infrastructure and Park Homes – Pitney Gypsy Site

Expenditure required on site due to fire. Re-profiling of costs between various gypsy site budgets.

58 Total Virements and Revenue Contributions to Capital 9. Progress on various schemes

Progress on individual schemes is attached at Appendix A, which incorporates responsible officer comments on slippage and performance against targets. Actual spend as at 30th June 2010 shows a net income position of £1.276m. The net position is due to grants received in quarter 1 for various projects to the value of approx £1.767m. Therefore if income is deducted, actual spend was £0.491m. This represents 12.4% of the original £3.971m net budget, and 8.7% of the revised £5.654m net budget. The current forecast spend by the year-end is £5.654 million. Major schemes that are expected to be delayed this year and have slipped to 2012/13 include:

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Meeting: DE03A 11:12 44 Date: 04.08.11

Project

Slippage to 2012/13

£’000

Reason for Delay

Market Town Vision (100) Future capital projects to support achievement of Community Led Plans to be established, building on earlier collaborative programmes.

TOTAL (100) (Figures shown in brackets reduce the capital expenditure budgets in this year) 10. Disposals to Registered Social Landlords

Since last quarter there have been a disposal of surplus/non strategic land at St Georges Avenue Yeovil at less than best consideration to a registered social landlords as agreed under the delegated authority awarded to the appropriate portfolio holder in conjunction with the Assistant Director – Finance and Corporate Services. The total disposals/leases of this nature agreed, since the policy began, now stands at £1,552,502. Details of the land involved and the date of transfer, where completed, are shown in Appendix B to this report.

11. Section 106 (S106) Deposits by Developers

S106 agreements are legal agreements between Local Authorities and developers that are linked to a planning permission. Details of income relating to S106 agreements are shown in appendix B categories by project type. The total balance held is £539,664.

12. Post Completion Forms

Post completions forms are attached in Appendix C for two projected that were completed in 2010/11.

13. Financial Implications

These are contained in the body of the report. 14. Project Update

The Martock Parish Hall project update is attached in Appendix D. 15. Risk Matrix

This matrix only identifies the risk associated with taking the decision as set out in the report as the recommendations. Should there be any proposal to amend the recommendations by either members or officers at the meeting then the impact on the matrix and the risks it identifies must be considered prior to the vote on the recommendations taking place.

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Meeting: DE03A 11:12 45 Date: 04.08.11

CY/CP/CpP F/R

Likelihood Key Categories Colours (for further detail please refer to Risk management

strategy) R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant

probability 16. Corporate Priority Implications

There are no specific implications in these proposals. 17. Carbon Emissions & Adapting to Climate Change Implications (NI188)

There are no specific implications in these proposals. 18. Equality and Diversity Implications

There are no specific implications in these proposals. Background Papers: Revenue Quarterly Monitoring File

Capital Monitoring File

Impact

Revised District Executive Capital Programme 2011/12 - 2015/16 Appendix A

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

Microsoft Enterprise Agreement Deployment

Feb 2009 106 73 6 67 0 179 R Brown Move to Microsoft substantially complete. Now running a Thin Client pilot prior to deciding best way to deploy Wondows 7.

Hardware Replacement Programme

Feb 2009 119 243 0 243 97 459 R Brown Program on track. Currently firming up cost of upgrading network infrastructure.

Air Cooling Equipment ICT May 2010 134 19 0 19 0 153 R Brown Substantially complete Feb 2011. Retention and outstanding works estimated at £10K required for 2011/12. Expect contract to be underspent in the order of £9K

E-government - E-billing for Council Tax

Feb 2004 0 0 0 0 0 0 R Brown Removed from Capital Programme per DX 2nd June 2011

E-government - Gov Connect (R11, G11, G8, G16)

Feb 2004 27 18 0 18 0 45 R Brown

In Year Monitoring

FINANCE & CORPORATE SERVICESChief Executive/ Strategic Director (Corporate Services) - Mark Williams

FINANCIAL SERVICESService Manager - Amanda CardPortfolio Holder - Cllr Tim Carroll

ICT SERVICES

Assistant Director - Donna Parham

Service Manager - Roger BrownPortfolio Holder - Cllr Henry Hobhouse

Responsible Officers comments on action on slippage and performance against targets

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

CedAr Financial System Mar 2008 230 27 0 27 0 257 K Gubbins Monies to be spent on sorting the universes for all modules and implementing the Paperclip module

Capital Salaries Feb 2006 2,025 175 0 175 400 2,600 A Card Dependent on what can go through from the Recharges

Crewkerne Aqua Centre Loan June 2005 330 (60) (13) (47) (240) 30 A Card On TargetWincanton Community Venture Loan

July 2008 27 (3) (1) (2) (12) 12 A Card On Target

Loans 95 15 (2) 17 0 110 District Exec On Target

3,093 507 (10) 517 245 3,845

Home Farm, Somerton - Expenditure

Mar 2006 6 0 0 0 0 6 I Clarke

6 0 0 0 0 6

Lufton 2000 - All Phases April 1999 1,142 (22) 6 (28) (856) 264 D Parham Completion of infrastructure now almost complete - some funding will be required in 2012/13 for retentions on contracts. Assumes that each acre is valued at £400,000. Some interest shown but no completions as yet.

Service Manager - Sue EatonPortfolio Holder - Cllr Ric Pallister

Strategic Director (Place and Performance) - Rina Singh

PLACE & PERFORMANCE

Total Finance & Corporate Services

Total Legal & Corporate Services

LEGAL & CORPORATE SERVICES

Portfolio Holder - Cllr Jo Roundell Green

Assistant Director - Ian ClarkePortfolio Holder - Cllr Tim Carroll

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Performance Management System

Feb 2009 27 3 0 3 0 30 S Eaton Original initial milestone targets have been met.Further development currently on hold, to be reviewed following review of performance framework.

1,169 (19) 6 (25) (856) 294

Ropewalk at 94 High Street West Coker

Feb 2002 152 31 (63) 94 0 183 M Woods Compensation arrangements being negotiated with IBPT. Income based on expected grant from English Heritage in support of CPO.

Yeovil Innovation Centre Feb 2003 1,153 47 65 (18) 0 1,200 D Julian Overspend is due to the additional car parking provision which will be met by transfer of underspend on revenue budgets.

Assistant Director - Martin WoodsPortfolio Holder - Cllr Peter Seib

Service Manager - David Julian

Total Place & Performance

ECONOMY

Portfolio Holder - Cllr Jo Roundell Greene

Service Manager - Andy FoynePortfolio Holder - Cllr Tim Carroll

ECONOMIC DEVELOPMENT

SPATIAL POLICY

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Gypsy & Traveller Acquisition Fund

Feb 2009 0 50 (83) 133 0 50 C McDonald G & T site acquisition is very sensitive and problematic. No guarantee can be given that this funding will be fully utilised this financial year and it is entirely possible that some or all will slip into 2012/13.The £83K represents the specific DCLG grant for the above provision.

Affordable Housing - The Avenue, Sparkford

May 2008 0 165 0 165 0 165 C McDonald Our allocation of funds here has been subject to the further allocation of funds from HCA as detailed in the report to DX on Affordable Housing Programme. It is possible that HCA funding will cover the entirety of the scheme and that our allocation can be rebadged for other rural exceptions schemes.

Affordable Housing - Perry Street, Tatworth

May 2008 0 400 0 400 0 400 C McDonald This scheme has now been undertaken using HCA funding. The report to DX on Affordable Housing Programme recommends rebadging the allocation for alternative rural exceptions schemes.

Affordable Housing - Lyde Road Key Site, Yeovil

Feb 2009 630 198 0 198 61 889 C McDonald This overall allocation represents several different phases, all of which are currently progressing to plan.

Affordable Housing - Bonfire Close Phase 3, Chard

Aug 2010 0 9 0 9 0 9 C McDonald Scheme completed but funding not yet drawn down by Yarlington Homes.

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Refurbishment of Barnabus House, Yeovil

0 0 0 (120) 120 0 0 C McDonald Scheme has been delayed by external issues, chiefly around the ownership and management of interlinked freeholds and the potential merger of the Housing Associations involved, however it should still complete within the financial year.This £120K represents the central government funding for the above; effectively SSDC is acting as steward for this specific funding stream

1,935 900 (201) 1,101 61 2,896

Village Hall Grants Feb 2006 778 34 (1) 35 0 812 A Knight £17,254 remaining to be paid to South Petherton. Project underway and nearing completion. Full grant must be drawn down by 31/3/2012. £17,713 remains unallocated as this is awarded for small grants by Area Committees throughout the year.

Village Hall Loan Scheme (127) 7 0 7 0 (120) A Knight

COMMUNITIES

THIRD SECTOR AND PARTNERSHIPS

Total Economy

AREA SOUTH

Assistant Directors - Helen Rutter & Kim Close

Service Manager - Alice KnightPortfolio Holder - Cllr Sylvia Seal

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Reckleford Gyratory (Eastern Gateway)

Feb 2007 1,430 291 0 291 0 1,721 K Close Majority of remedial works have beencompleted. Awaiting final accounts.

Local Delivery Vehicle (linked to Yeovil Vision)

Feb 2009 0 49 0 49 0 49 K Close £30,000 allocated to Princes Street Phase 2. Remainder to be allocated.

Foundry House April 1999 (46) (50) (118) 68 0 (96) K Close Payments being made in accordance with milestones.

Old Tattoo Parlour, Newton Road May 2010 53 29 0 29 0 82 K Close Demolition of Tattoo Parlour due to take place week commencing 18th July 2011. Contract is due 4 weeks. Bin storage to be offered to businesses soon after.

South Western Terrace - Improvement Grants

Mar 2003 171 39 2 37 0 210 K Close Schedule of works and specification complete. Planning application to be submitted.

Enhancements to Princes St - Phase II Feasibility

Sept 2009 25 24 7 17 0 49 K Close Final invoice received. Remaining balance to be transferred to Yeovil Vision Local Delivery Vehicle budget.

Addressing Health Inequalities Feb 2009 270 39 1 38 0 309 K Close Retention of £15,000 to be released in October 2011. Remaining budget will be spent in this financial year, less £17,000 to meet the deficit in income. It was decided that we wouldopt to tax on the building so £17,000 less was received from the Town Council. This will be met from an unspend on the expenditure budget.

Service Manager - Kim CloseArea Chairman - Cllr Tony Fife

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Birchfield Park - Paths & Lighting Mar 2010 0 69 (14) 83 0 69 K Close Difficulties being experienced with ownership and condition of cables at present. Quotations being sought for new cabling and lights. Income of £7,000 to come from Town Council and Yeovil Without Parish Council. Shortfall of £3,000 to be sought.

Area South Committee Allocation 259 2 0 2 0 261 K Close Detailed in Area Committee Report

Martock Parish Hall Feb 2008 0 50 0 50 0 50 C Jones See Appendix DArea North Committee Allocation 525 155 0 155 0 680 C Jones Detailed in Area Committee Report

Market House Castle Cary Feb 2010 0 180 18 162 (16) 164 P Williams £164k partnership funding secured. Phase 1 works consents obtained

Bruton Dovecot Feb 2008 59 (9) (14) 5 0 50 M Allen Final invoices being brought inArea East Committee Allocation 611 63 0 63 0 674 H Rutter Detailed in Area Committee Report

AREA NORTHService Manager - Charlotte JonesArea Chairman - Cllr Patrick Palmer

AREA EAST

AREA WEST

Service Manager - Helen RutterArea Chairman - Cllr Mike Lewis

Service Manager - Andrew GillespieArea Chairman - Cllr Angie Singleton

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Market Towns Visions Feb 2006 252 98 0 98 100 450 A Gillespie Further capital projects to support achievement of Community Led Plans to be established, building on earlier collaborative programmes.

Area West Committee Allocation 692 44 (2) 46 0 736 A Gillespie See report to Area Committee

4,952 1,114 (121) 1,235 84 6,150

District Wide Garden Green Waste Rollout

Aug 2009 35 60 0 60 0 95 L Willis Demand for new bins remains strong following the recent changes to opening hours at the household waste recycling centres. Invoices from the waste partnership for purchasing new bins are expected. The budget will therefore continue to be monitored.

Disabled Facilities Grants (Expenditure)

Feb 2007 2,912 312 (317) 629 396 3,620 A Bell OK budget on target-if anything demand a little low but still early in year

Empty Property Grants Feb 2007 712 50 17 33 50 812 A Bell OK-it is planned to vire much of this budget later in year to support other budgets

Total Communities

Strategic Director - (Operations and Customer Focus) - Vega Sturgess

ENVIRONMENT

ENVIRONMENTAL HEALTH

Assistant Director - Laurence WillisPortfolio Holder - Cllr Jo Roundell Greene

Service Manager - Alasdair BellPortfolio Holder - Cllr Peter Seib

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Home Repairs Assistance Feb 2007 1,028 74 2 72 100 1,202 A Bell OK budget on target-if anything demand a little low but still early in year

HMO Grants Feb 2007 340 54 15 39 60 454 A Bell OK budget on target-if anything demand a little low but still early in year

Loan Scheme for Somerset Nov 2007 185 100 0 100 50 335 A Bell OK

Car Park Resurfacing/Enhancement

Feb 2009 170 24 24 0 0 194 G Green Works completed for 11/12

New Car Parks Feb 2008 90 520 0 520 200 810 G Green Delay with Crewkerne site, available land in third party ownership

Birchfield Sewer Pollution Control Works

Feb 2005 444 18 0 18 0 462 G Green Complete- final account details outstanding

ENGINEERING AND PROPERTY SERVICESService Manager - Garry GreenPortfolio Holder - Cllr Henry Hobhouse

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Birchfield Sewer Pollution Easement Works

Feb 2005 241 259 1 258 0 500 G Green Main Works complete, Retention of £5.3k due April 2011, Income of approx. Consultancy Fees approx £8k for monitoring efficacy, Additional boreholes for monitoring efficacy to be installed when weather/ground conditions allow, approx £15k. Car park works at site to improve drainage issues highlighting during progress of works and to provide more formal and controllable parking arrangements. £35k Earth bund protection works £10k. £29k to be received from Wessex Water. Prediciting £174k surplus which can be returned on completion.

Land Acquisition in Waterside Rd, Wincanton

Feb 2008 0 11 0 11 0 11 G Green Waiting for land acquisition to be finalised

Enhancements to Waterside Rd, Wincanton

Feb 2008 0 24 0 24 0 24 G Green Unable to proceed with works until above concluded

Enhancements to SSDC Buildings Feb 2005 1,814 161 0 161 0 1,975 G Green 3 schemes in process of commencing (£78k) Other schemes to be confirmed for 11/12

Lufton Depot Refurbishment Feb 2009 45 0 1 (1) 0 45 G Green Works complete Voltage Optimisation at Brympton Way

Feb 2010 25 5 1 4 0 30 G Green Works complete - some minor building works to incorporate

Replacement Boiler in Brympton Way

Feb 2007 0 80 0 80 0 80 G Green On hold due to energy audit being carried out for Brympton Way building as a whole

Replacement Boiler in Chard Feb 2007 0 50 0 50 0 50 G Green Survey indicates that this can be put back to 12/13 for review

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Legionella Plumbing Works Feb 2007 58 2 0 2 0 60 G Green Minor works to completeRelocation of IS supplies at Kelways

April 2009 0 34 0 34 0 34 G Green Works on hold as Kelways now vacated

Upgrading Pumping Station Torbay Road Castle Cary

Feb 2011 0 30 0 30 0 30 G Green Contribution towards WW adopting pumping station, awaiting invoice

Improvements to Council Chamber - Bdg Works

Feb 2006 43 9 0 9 0 52 P Biggenden Detailed costs being ascertained to complete project

Improvements to Council Chamber - Equipment

Feb 2006 24 1 0 1 0 25 P Biggenden Detailed costs being ascertained to complete project

Demolition of Single Storey Building at Flax Mills

Nov 2006 0 0 0 0 0 0 P Biggenden Removed from Capital Programme per DX 2nd June 2011

Public Conveniences - Access Improvements

Feb 2003 134 5 0 5 0 139 P Biggenden Expect to complete 2011/12

Public Convenience Refurb, Millbrook Gardens

Feb 2010 7 13 0 13 0 20 P Biggenden To be complete in Quarter 2 and underspend of approx £11k expected

Yeovil Crematorium 342 225 1 224 196 763 G Green

Carbon Efficient Vehicles Feb 2010 10 43 16 27 0 53 C Cooper Received 2 out of 3 vehicles. Will receive electric vehicle during qtr 2

Replacement of Roadsweeper Feb 2009 0 124 0 124 0 124 C Cooper Sweeper being acquired as ex-demo for £95k plus the cost of fitting a weight monitor

Replacement Fencing of various open spaces

0 37 0 37 0 37 C Cooper On target

Fleetcheck Transport System 0 14 0 14 0 14 C Cooper On target

8,659 2,339 (239) 2,578 1,052 12,050

STREETSCENEService Manager - Chris CooperPortfolio Holder - Cllr Jo Roundell Greene

Subtotal Environment

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Infrastructure & Park Homes, Tintinhull Gypsy Site

Sept 2009 0 0 (30) 30 0 0 S Joel

Infrastructure & Park Homes, Ilton Gypsy Site

Sept 2009 0 0 (42) 42 0 0 S Joel

Infrastructure & Park Homes, Twisted Willows, Ilton

Sept 2009 0 0 (30) 30 0 0 S Joel

Infrastructure & Park Homes, Ilton - Grant for MUGA

Sept 2009 0 0 (50) 50 0 0 S Joel

Infrastructure & Park Homes Contingency

Sept 2009 0 56 (19) 75 0 56 S Joel

Pitney Hill Gypsy Site Langport 0 0 0 (3) 3 0 0 S Joel

Octagon 10 Year Plan Feb 2007 783 2 0 2 0 785 S Joel Project completed to schedule in July 2009. Further £2K of outstanding invoices expected for Rentention and Consultant Fees.

Community Play Schemes Feb 2007 251 147 0 147 86 484 R Parr Redstart Park, Chard majority of work complete, awaiting improvement to one item. Jasmine Close, Yeovil - play equipment installed awaiting final bills.

HEALTH & WELL-BEINGAssistant Director - Steve JoelPortfolio Holder - Cllr Ric Pallister

Service Manager - Linda PincombePortfolio Holder - Cllr Sylvia Seal

ARTS AND ENTERTAINMENT

COMMUNITY HEALTH AND LEISURE

Service Manager - Adam BurgenPortfolio Holder - Cllr Sylvia Seal

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Youth Facilities Development Feb 2007 5 35 0 35 15 55 R Parr North Cadbury PC, Yeovilton PC, Broadway PC, West and Middle Chinnock PC projects under review. Compton Dundon PC grant application submitted.

Multi Use Games Area Feb 2008 35 140 0 140 70 245 R Parr Castle Cary TC project under review. Martock PC and Langport TC - orders expected to be placed in near future.

Grants for Parishes with Play Area

Feb 2008 118 122 (54) 175 0 240 R Parr Penn View, Wincanton - contruction complete, awaiting post installation inspection. Forton Road, Chard almost complete awaiting post installation inspection in near future.

Play Area at Centurian Park, Yeovil

Jul 2010 0 0 (7) 7 0 0 R Parr Play area at Centurian Park, Yeovil awaiting transfer of land from the developer.

Grass Royal Kickabout Wall Nov 2009 0 0 0 0 0 0 R Parr CompleteYeovil Rec Synthetic Sports Pitch Feb 2007 0 224 (476) 700 0 224 J Hannis

Yeo Rec - Phase 1 Works - Expenditure

Feb 2005 841 1 0 1 0 842 L Pincombe

Yeo Rec - Phase 2 Works (Pitch & Putt Fencing)

Feb 2005 31 0 0 0 5 36 L Pincombe

Yeo Rec - Phase 2 Works (Streetlighting)

Feb 2005 2 1 0 1 0 3 L Pincombe

Yeo Rec - Announcers Hut May 2010 2 0 0 0 0 2 L PincombeGrant to Henhayes Sports & Community Centre

Feb 2010 0 50 0 50 0 50 L Pincombe

Active England Grants Feb 2006 83 (12) 0 (12) 0 71 S JoelDual Use Sport Centre Grants Feb 2005 80 40 0 40 80 200 S JoelSports Zone Feb 2008 296 (30) 0 (30) 0 266 S Joel

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Yeovil Country Park Ranger Base Feb 2010 2 48 0 48 0 50 S Joel

Wincanton Sports Centre Mar 2009 36 (11) 0 (11) 0 25 S Joel

2,565 813 (711) 1,523 256 3,634

22,379 5,654 (1,276) 6,929 842 28,875

Total Health & Well-being

Total Capital Programme

Original Previous 2011/12 Actual 2011/12 Revised OriginalDate of Years Est Spend to Remaining Future Est Budget ProjectProject Spend Spend 30/6/11 Budget Spend Allocation OfficerApproval £'000 £'000 £'000 £'000 £'000 £'000

In Year MonitoringResponsible Officers comments on action on slippage and performance against targets

Reserve Schemes Awaiting new Appraisal but Approved in PrincipleYeovil Vision (Prev Old Town Station Reserve) 321 0 321 0Market Towns Vision 300 0 300 0Waste contingency 2 0 2 0ICT Reserve 485 0 485 203Affordable Housing - Unallocated 1,698 0 1,698 1,200Housing & Planning Delivery Grant 96 0 96 0Feasibility Fund - Unallocated 158 0 158 0E Gov Unallocated budget 136 0 136 0Home Farm, Somerton - Expenditure 253 0 253 0Home Farm, Somerton - Income (200) 0 (200) 0 I Clarke

3,249 0 3,249 1,403Area Reserve Schemes Awaiting Allocation But Approved in PrincipleNorth 67 0 67 175South 11 0 11 164East 14 0 14 100West 17 0 17 102Total 109 0 109 541

Capital Programme 5,654 (1,276) 6,929 842Contingent Liabilities and Reserve Schemes 3,358 0 3,358 1,944Total Programme to be Financed 9,012 (1,276) 10,287 2,786

Strategic Hsg Improve BoardStrategic Hsg Improve Board

A GillespieV SturgessMgt BoardC McDonald

Mgt BoardMgt Board

C JonesK CloseH RutterA Gillespie

M Woods

APPENDIX BAgreed Transfers of land to Registered Social Landlords at nil cost: Date of transfer Perceived value of land £Bund to the rear of Devonia, Furnham Road, Chard, TA20 1BE 11.3.2005 150,000Land at New Close, Haselbury Plucknett, Crewkerne, TA18 7QY 18.07.2006 100,000Land fronting 2-16 Furzehill, Chard, TA20 1AN 31.05.2007 12,000Land at Wheathill Way, Milborne Port, Sherborne, DT9 5EZ 10.10.2006 20,000Land at Bracey Road, Martock, TA12 6HE 20.01.2006 144,000Land at Marl Close/Springfield Road, Yeovil, BA21 3NE 30.09.2005 80,000Land adj 2 & 3 Horseshoe Cottages, Newtown, Coat Rd, Martock, TA12 6EX 20.12.2006 85,000Land at Thomas Cross, Yeovil, BA21 4HF 18.08.2008 400,000Birchfield Pavilion, Lyde Road, Yeovil, BA21 5QR 12.08.2008 55,000Land at Woodhayes, High Street, Henstridge, Templecombe, BA8 0RF 10.10.2008 16,000Land at Landseer, Blackacre Hill, North Cheriton, Templecombe, BA8 0AS 15.03.2007 10,000Land at Lowther Road, Yeovil, BA21 5PE 15.04.2008 190,000Land at Monmouth Road, Yeovil, BA21 5PB 16.11.2007 40,000Drainage easement Devonia redevelopment, Furnham Rd, Chard, TA20 1BE 20.12.2007 15,000Land at St Georges Avenue, Yeovil, BA21 4QX 24.06.2011 18,000Minchingtons Close, Norton Sub Hamdon not yet completed 7,500Greenhill Road, Yeovil not yet completed 1Northbrook Road, Yeovil not yet completed 1Larkspur Crescent, Yeovil not yet completed 170,000Ruddock Close, West Coker, BA00 9BX not yet completed 40,000

1,552,502

S106 Deposits by Developers held in a Reserve categorised by project type: AmountStrategic Sports Facilities/Leisure 130,627Recreation Facilities 149,967Playing Pitch Improvements 81,561Play Equipment 25,686General Leisure 27,181New footbridge across Dodham Brook to Summerhouse Hill 5,952Potentially to be used for new car parks capital bid 08/09 re B Tufton 100,000Youth Facilities 7,411Equipped Play Contribution at Winterhay Lane, Ilminster Play Area 6,958Contribution towards the Chard MOVA traffic control scheme 4,320

539,664

APPENDIX C

Project Number

2009-39

NAME OF PROJECT YEOVIL VISION FLAGSHIP PLAYSPACE

Financial Summary Budget: £’000s SSDC funding 168External Funding DCSF S106

147 45 15

Total Budget 375 Total Actual Expenditure 375Project under/over spend 0Percentage under/over spend 0 Project Duration Summary Original Estimated Date Actual Date Project Commenced 2007 2007 Project Completed June 2009 August 2009 Milestones Key Milestones Estimated

Date Actual Date

Reasons for Difference

Big Lottery Funding Decision

Mid June 2007

5th June 2007

District Executive capital funding bid to secure remaining budget

12th July 2007 12th July 2007

Advertise, Select and Appoint a Playspace Designer

30th September 2007

19th March 2008

More time was required than initially thought

Complete consultation 31st December 2007

20th August 2008

Slippage was due to the extra time taken appointing the designer.

Complete the detailed design and specification

30th June 2008

26th January 2009

Slippage was due to the extra time taken appointing the designer.

Complete procurement 31st December 2008

26th February 2009

Slippage was due to the extra time taken appointing the designer.

Start construction 30th January 2009

23rd March 2009

Slippage was due to the extra time taken appointing the designer.

Complete construction 1st June 2009 19th March Although the play area was fully

2010 open to the public, outstanding items of construction work were not completed until this date. This was due to a failure to perform by the principle contractor and required alternative contractors to be commissioned to complete works.

Hold official opening 1st July 2009 19th August 2009

The delay in the official opening was due to a failure to perform by the principle contractor in completing the construction work.

Revenue Implications Original

Estimate per capital appraisal

Estimate now project is completed

Reasons for Difference

Savings 0 0 Running Expenses

0 N/A Found from YRC budget through service efficiencies

Salaries 0 0 Other costs Officer Time Officer Original

Estimate per capital appraisal

Estimate of actual time spent on project

Reasons for Difference

Robert Parr 740 740 Stephen Barnes

555 555

Objectives of the Project (per the capital appraisal)

1. Securing £274,000 of Big Lottery funding allocated to SSDC by 2007/08.

2. By June 2009 we will have provided a high profile Yeovil Vision Flagship Playspace for South Somerset, which will practically demonstrate to other play providers a playspace that offers a high quality and high play value experience.

3. By June 2010, 60,000 visitors of which we expect 20,000 to be children, will access

the Yeovil Vision Flagship Playspace in which they will be able to test their boundaries, be challenged and take risks through play.

How were the Objectives Met?

1. This objective was met with the award of £274,000 of Big Lottery Funding in June 2007

2. With only a slight delay in August 2009 we delivered a high profile play area for the

district, which over 2000 people attended the opening and extensive media coverage was achieved. In 2010 Somerset Life magazine described the Flagship Playspace as a ‘Don’t Miss’ attraction for any parent visiting Yeovil.

3. Based on observations throughout the year it is estimated that approximately 80,000

per annum will visit the Flagship Playspace. The design of the site provides high levels of play value that present challenge and risk taking opportunities.

Please add details of any additional benefits that have resulted from the project being undertaken In hindsight is there anything that you would have done differently ? Retained contract administration within SSDC rather than including it in the duties of the Landscape Architect.

NAME OF PROJECT ALTERNATIVE ELECTRICITY SUPPLY AT BRYMPTON WAY

Project Number 2009-21 Financial Summary Budget: SSDC funding 200,000 External Funding 0 Total Budget 200,000 Total Actual Expenditure 203,058.79Project under/over spend 3058.79 Percentage under/over spend 1.53% Project Duration Summary Original Estimated Date Actual Date Project Commenced Jan 09 April 09 Project Completed June 09 June 09 but project

acceptance complete Nov 09

Milestones Key Milestones Estimated

Date Actual Date

Reasons for Difference

Executive decision to award funding

Dec 08 Dec 08

Practical completion June 09 June 09 Testing of Equipment Nov 09 March 10 Over cautious in protecting IT

equipment with new UPS system

Revenue Implications Original

Estimate per capital appraisal

Estimate now project is completed

Reasons for Difference

Savings 0 0 Running Expenses

3,000 3,000

Salaries 0 0 Other costs 0 0

Officer Time Officer Original

Estimate per capital appraisal

Estimate of actual time spent on project

Reasons for Difference

Ian Johns 50 50 Property services

120 130 Handover period extended and extra works

Is Staff 20 30 Handover period extended and extra works

Objectives of the Project (per the capital appraisal)

1. To ensure business continuity, as far as practical, in the event of a major power loss at Brympton Way

2. To meet the Council’s statutory duties under the Civil Contingences Act 2004 as a Category One responder in the event of an emergency

3. To reduce the risk of IT servers ‘crashing’ with loss of data, enabling IT systems to power down safely in the event of a short term power loss or prior to the proposed generator switching in

How were the Objectives Met? Competitive tenders sought to purchase and install a generator to provide an alternative power supply that would support approximately 50% of the Brympton Way electricity requirements This included new switchgear services, a generator, electrical and building works, together with fuel and related equipment The UPS provision (uninterrupted power supply) was upgraded to 30 minutes for safe power down of systems Revenue implications for maintenance and serving approved within the project appraisal Please add details of any additional benefits that have resulted from the project being undertaken Project has helped to ensure that the Council delivers cost effective services in times of an emergency due to power failures which will hopefully be valued by our customers In hindsight is there anything that you would have done differently ? Handover of the completed project could have been agreed more effectively between substantial completion in June 09 and final acceptance in Nov 09 Regular testing may have commenced earlier than March ’10 as being over cautious at the time Summary No significant overspend on the project and no significant delays. Extra security works delayed project completion until 25 Nov 2009. Final account agreed 1st May 2010

A disaster recovery plan was produced and ready to be implemented during shut down periods and transfer and installation of new switching gear over two weekends in April 09. Not required due to smooth installation of equipment Quarterly regular testing of operating the generator are now programmed and in place. No problems have been encountered to date Regular meetings with IT and other members of project group, together with contractors and consultants ensure project ran satisfactory

APPENDIX D

Martock Parish Hall

District Executive requested that further information came forward about this allocation in the corporate capital programme prior to approval to carry it forward to 2011-12. The project's status has been reviewed by the Area Development Manager (North) in consultation with the Chairman of the Parish Council.

The allocation is to form a grant to Martock Parish Council towards the development of the Parish Rooms, Martock. The grant award was to assist with a planned acquisition of the adjoining Gospel Hall, and associated costs to link and refurbish both buildings. Due to delays against the original planned timescale (2009-10), the allocation was moved to 2010-11.

The project involved the sale of the Gospel Hall to the Parish Council, by the Martock Christian Fellowship (MCF), who had planning consent for an alternative church within Martock. However this has not been developed. The MCF and parish council have since considered alternative options, which explains the delay.

The Parish council who own and manage the Parish Hall, and users of the Parish Rooms, are currently engaged in work to secure the external fabric of the building, particularly the roof. When this is completed, they intend to scope and cost a project to completely refurbish the interior, bringing it up to 21st century standard and improving access and energy efficiency. This would increase the income potential of the Parish Hall, and increase its accessibility and quality for community use. The nature of such refurbishment will take account of future investment in community facilities elsewhere in the village, by other organisations in the Martock Community Partnership (e.g. Youth Centre and Christian Fellowship), ensuring that the changes to the Parish Hall are complementary to this.

It appears unlikely that the Gospel Hall will now come up for sale in the near future, which formed the main element of the original allocation, it is concluded that the planned allocation is unlikely to be spent in line with the Medium Term Financial Plan for 2011-12. However, it is expected that the Parish Hall project will form a key part of the 2011 update to the Martock Local Community Plan. Once formalised, the Martock Community Partnership / Parish Council expect to make a further grant application to SSDC based on a realisable project, and hopes for SSDC to support this.

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Meeting: DE03A 11:12 46 Date: 04.08.11

District Executive – 4th August 2011

11. 2011/12 Revenue Budget Monitoring Report for the Period ending 30th June 2011 Executive Portfolio Holder: Tim Carroll, Finance and Support Services Chief Executive: Mark Williams, Chief Executive Assistant Director: Service Manager:

Donna Parham, Finance and Corporate Services Amanda Card, Finance Manager

Lead Officer: Jayne Beevor, Principal Accountant Revenue Contact Details: Jayne.beevor@southsomerset.gov.uk or (01395) 462320

Purpose of the Report The purpose of this report is to update Members on the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved budgets for the period 1st April to 30th June 2011. Forward Plan This report appeared on the District Executive Forward Plan with an anticipated Committee date of August 2011. Public Interest This report gives an update on the revenue financial position and budgetary variations of the Council as at 30th June 2011. 1. Recommendations Members are recommended to: a) Note the current 2011/12 financial position of the Council;

b) Note the reasons for variations to the previously approved budgets as detailed in

paragraphs 3.3; c) Approve the virements requested in paragraph 4; d) Note the transfers made to and from reserves outlined in paragraph 7.1 and the

position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

e) Note the virements made under delegated authority as detailed in Appendix B; f) Note the adjustment to the out turn figure which reduces the 2010/11 year end

under spend by £33,110 as detailed in paragraph 7.3; g) Note the transfers to and from balances outlined in paragraph 7.4.

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Meeting: DE03A 11:12 47 Date: 04.08.11

2. Background

2.1 The 2011/12 original budget was approved by Council in February 2011. Under the Council’s Financial Procedure Rules, budgets are split between “above” and “below” the line items, with budget holders being responsible for “above” the line items only. As every item of expenditure and income within the Council’s accounts is “above” the line under the responsibility of an individual budget holder, this is purely a means of ensuring that individual managers focus their attention on what they can control.

3. Summary of the Current Revenue Financial Position and Forecast Outturn 3.1 Managers have been asked in 2011/12 to outline the actual expected outturn for the

year and the reasons for under or overspends are provided by them. 3.2 The table below shows the position of revenue budgets as at 30th June 2011. This

includes any approved transfers to or from reserves.

£’000Approved base budget as at April 2011 17,345Budget Carry Forwards approved June 2011 – Revenue Budgets 393Transfer to/from non earmarked balances Yeovil Innovation Centre start up funding returned to balances (65)Community Justice Panel 10 Revised Budget as at 30th June 2011 17,683

3.3 A summary of the revenue position as at 30th June 2011 is as follows: Service £’000

Original Budget £’000

Revised Budget £’000

Y/E Forecast £’000

Variance £’000

Comments on Major Variances (+/- £50,000)

Strategic Management

659.5 679.4 679.4 -

Financial Services

85.0 200.5 526.4 325.9 Overspend based on current shortfall in savings target for terms & conditions. Future negotiations and further up take of unpaid leave or reduced hours may improve this.

ICT Services 962.3 954.6 954.6 - Procurement & Risk Management

240.3 285.3 285.3 -

Revenue & Benefits

(220.1) (221.8) (221.8) -

Democratic Services

1,071,6 1,098.1 1,098.1 -

Legal Services 379.2 358.0 358.0 -

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Meeting: DE03A 11:12 48 Date: 04.08.11

Service £’000

Original Budget £’000

Revised Budget £’000

Y/E Forecast £’000

Variance £’000

Comments on Major Variances (+/- £50,000)

Fraud & Data Management

101.6 101.6 101.6 -

Human Resources

383.8 380.1 380.1 -

Place & Performance

505.9 500.8 500.8 -

Economic Development

456.4 400.2 400.2 -

Development Control

407.1 390.5 520.5 130.0 The continued downturn in planning fees has resulted in a decline in income on a similar trend to previous years. However, this will be slightly offset by salary savings of £70k.

Spatial Policy 570.5 568.4 568.4 - Community AD & Cohesion

87.7 150.4 150.4 -

Third Sector & Partnerships

356.9 376.9 376.9 -

Area East 414.4 493.3 493.3 - Area North 263.5 312.1 312.1 - Area South 340.8 332.4 332.4 - Area West 381.6 411.7 411.7 - Operations & Customer Focus

522.2 512.5 512.5 -

Environmental Health

1,119.6 1,108.4 1,108.4 -

Civil Contingencies

135.1 135.1 135.1 -

Engineering & Property Services

254.0 248.7 243.7 (5.0)

Building Control (196.7) (196.7) (84.7) 112.0 Good months in May & June but still anticipating that fees will not achieve the budgeted income.

Streetscene 1,812.7 1,812.7 1,812.7 - Waste & Recycling

3,896.3 3,896.4 3,896.4 -

Licensing 13.0 33.0 33.0 - Arts & Entertainment

345.8 345.8 368.9 23.1

Sport & Leisure Facilities

244.8 252.1 252.1 -

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Meeting: DE03A 11:12 49 Date: 04.08.11

Service £’000

Original Budget £’000

Revised Budget £’000

Y/E Forecast £’000

Variance £’000

Comments on Major Variances (+/- £50,000)

Community Health & Leisure

784.1 769.6 769.6 -

Housing & Welfare

706.8 735.3 735.3 -

Countryside 259.7 257.8 257.8 - Total 17,345.4 17,683.2 18,269.2 Overspend 586.0

(Amounts shown in brackets are net income figures) 3.4 There is an expected net over spend of currently approved budgets of £586,070 by

the end of the financial year. This will result in an over spend equivalent to 3.3% of the revised budget. Appendix A to this report sets out the detail of the current position on Council spending.

3.5 As part of Somerset County Council savings the Streetscene Service has had a 36%

reduction in income from SCC. The Manager has detailed his response to this below:

Following the reduction in funding, Streetscene took the following actions:

• We have kept a post unfilled to save the salary cost • We have reduced agency staff numbers by one for the mowing season • We are not replacing a ride on mower that would be used by the staff that we

have 'lost' • Mowing frequencies on highway verges have been reduced to 11 cuts per year

from the previous level of 16 cuts per year. In this way, the loss of income has been offset against the reduction in expenditure and associated reduction in service provision. In response to the County withdrawal of highway weed control, we have changed our service from providing two sprays of herbicide across half of the district; to one spray across all of the district. This provides a much poorer level of service and is unsightly, but is the best we can do within our resources Changes to Household Waste Recycling Centres (HWRC) affecting us are being discussed Changes to rights of way maintenance are causing an increase in the number of complaints that we're receiving, but we have no way of avoiding this.

4. Budget Virements Under the Financial Procedure Rules, providing that the Assistant Director-Finance & Corporate Services has been notified in advance, Assistant Directors/Managers may authorise any virements for an individual cost centre within their responsibility. Strategic Directors & Assistant Directors can authorise virements, up to a maximum of £25,000, for an overall Directorate that is within their area of responsibility. Portfolio Holders can approve virements between services within their areas of responsibility, up to a maximum of £25,000 per virement. These virements should be approved by the

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Meeting: DE03A 11:12 50 Date: 04.08.11

Assistant Director-Finance & Corporate Services and reported to District Executive. All virements exceeding these limits need the approval of District Executive. All virements between different Services, irrespective of value, need approving by District Executive. The virements that require noting as they have been approved by the Head of Finance are listed in Appendix B. Those requiring approval are detailed in the table below.

Amount £

From To Details

55,670 Communities Economy Transfer of Equalities budget to bring in line with management structure.

65,910 Area East Grants Community Health & Leisure

Transfer of annual funding for Wincanton Community Sports Centre.

14,890 Museum Property Services Transfer of Museum premise budgets.

4.1 The tenant occupancy of Yeovil Innovation Centre has significantly improved and a

break-even budget has been set for 2011/12. As a result £64,810 of funding added to aid its start-up has been returned to balances.

5. Delivery of Efficiencies As part of the 2011/12 budget setting exercise Managers were asked to make efficiency savings. The table below details the major savings that were proposed and the expected achievement of those savings at year-end.

Major Efficiency Saving

2011/12 Budget Saving Target

£’000

Estimated Actual

Saving at Year-End

£’000

(Shortfall)

£’000Lean-Planning (savings realised but income shortfall) 156 26 (130) -Property Services 120 120 - -Econ Development 100 100 - -Building Control (savings realised but income

shortfall) 83 0 (83)

Salary Savings-Vacant Posts 173 173 - -Shared Chief Exec 96 96 - -Policy & Perf post 30 30 - -GIS post 29 29 - -Env Health post 30 30 - -Streetscene post 28 28 -Goldenstones transfer to Trust 83 83 -Asset Management-Rent from vacated properties 98 68 (30)Customer Service-staffing & expenditure savings 37 37 -IT-Server virtualisation 40 40 -Housing-Introduction of deposit guarantee scheme 25 25 -Audit Commission reduced fees 28 28 -SWAP reduced audit days 28 28 - -Total Major Efficiencies 1,184 941 (243)

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Meeting: DE03A 11:12 51 Date: 04.08.11

6. External Partnerships 6.1 Some partnerships such as the LSP and SWAP (South West Audit Partnership) are

monitored within SSDC’s overall budget as SSDC is classified as “the accountable body” for those partnerships.

Wincanton Sports Centre – In line with the service level agreement the Sports Centre has provided a statement on their financial position. “As at the first quarter we are on target and as it stands we should meet our year end prediction of £2,000 surplus.”

South Somerset Voluntary Community Action (SSVCA) – In line with the service level agreement SSVCA has provided a statement on their financial position. “At the start of the year we were projecting a fairly significant loss during 2011-12 which is why we have taken the decision to close the Wincanton branch of Furnicare. Providing we can sub-let the premises we should be in a break-even or small surplus situation but if not, we anticipate that there will be a loss of about £10,000”.

7. Reserves, Balances and Contingency 7.1 Reserves are amounts that have been set aside from annual revenue budgets to

meet specific known events that will happen in the future. An example of such a reserve is the amount set aside annually to cover the cost of South Somerset District Council elections that occur every four years. Details of the reserves held within the Areas are provided in Appendix C. The complete list of specific Corporate Reserves and the current balance on each one is provided at Appendix D. The Appendix shows all transfers in or out of each one that has been actioned under the authority delegated in the Financial Procedure Rules. Transfers out of specific reserves that require reporting to District Executive for noting are as follows:

Reserve

Balance at 01/4/11

£

Transfers In

£

Transfers Out

£

Balance at

30/6/11 £

Reason for Transfer

Elections Reserve

134,880 (63,400) 71,480 District and Parish Elections

Yeovil Athletics Track Sinking Fund

138,585 17,890 156,475 11/12 Contribution to Reserves

Planning Delivery Reserve

264,189 (54,001) 210,188 Funding of Policy Team Leader from Housing & Planning Delivery Grant (£50k) and Eco Town Support Officer to 17/6/11 (£4k)

Insurance Fund

39,373 5,310 44,683 11/12 Contribution to Reserves

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Meeting: DE03A 11:12 52 Date: 04.08.11

Voluntary Redundancy/Early Retirement Reserve

291,988 33,710 325,698 Contribution to Redundancy Reserve

Eco-Town Reserve

199,599 (15,788) 183,811 Funding for Eco Town Support Officer (4k), land survey (£5k) and consultancy (£7k)

Revenue Grants Reserve

184,594 (7,120) 177,474 Transfer of SCC funding for Somerset Market Towns

Housing Benefits Reserve

244,424 (8,290) 236,134 Transfer to Housing Benefits

Health Inequalities Reserve

0 31,960 31,960 11/12 Contribution to Reserve

Park Homes Replacement Reserve

12,930 7,216 20,146 Transfer for the disposal of caravans at Park Homes

(Figures in brackets denote a reduction in the reserve) 7.2 General Fund Balance represents the accumulated revenue surpluses. Within the

total, however, there are amounts that have been earmarked by the District Executive for specific purposes. The table below shows the current position on the General Fund Balance compared to the start of the financial year:

As at

1/04/11 £’000 General Fund Balances Movement

As at 30/6/11

£’000

3,879 Balance at 1 April 11

3,879

Less: Transfers to balances (see 7.4) 0 Carry forwards to services 2010/11

(approved June 11) (338)

2011/12 budget once off use of balances (214) Earmarked for specific purposes: allocated to Committees:

(73) - Area East (73)(55) - Area West (55)(44) - Area North (44)(42) Economic Development Balance (42)

Estimated overspend on Revenue Budget

2011/12 (586)

3,665 Estimated Unallocated General Fund Balance at 30th June 2011

2,527

(Amounts shown in brackets are net income figures)

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Meeting: DE03A 11:12 53 Date: 04.08.11

7.3 Since reporting on the 2010/11 out turn in June a £33,110 adjustment has been made to the accounts. The reported under spend of £794,465, before carryforwards, is reduced to £761,355. Currently the Audit Commission is auditing the 2010/11 Statement of Accounts. The latest review of risks to SSDC balances shows that £2.2 million is required to meet current financial risks. Current balances as at 30th June are therefore adequate to meet current risks.

7.4 The following transfers from balances are for noting by this Committee, as they have

already been approved or have been undertaken under delegated authority:

Balance at 01/04/11

Transfers In

£

Transfers Out

£

Balance at 30/06/11

£ Non-Earmarked Balance

3,273,100 64,810 3,337,910 Yeovil Innovation Centre start up funding returned to balances

Non-Earmarked Balance

3,337,910 (10,000) 3,327,910Community Justice Panel funding

7.5 The current position on the 2011/12 DX Contingency Budget is as follows:

Approved £’000Budget Carry Forward 2010/11 June 11 40,000Demolition Gables End/ Mirrolds (Portfolio holder decision) July 111 (15,000) Amount remaining uncommitted: 25,000

8. Risk 8.1 As part of monitoring an assessment of risk has been made. This review of balances

and reserves has shown that SSDC currently has sufficient balances to cover major areas of financial risk. The balance at the year-end is estimated to be £2,527,000, which is sufficient for 2011/12.

8.2 Details of the current key risks, as identified in the 2011/12 Budget Setting Report,

are listed in the table below with an update from the responsible officer.

Current Risk Responsible Officer Officer’s Update Land Charges Income - Risk of the number of searches reducing, a 5% fall reduces fee income by £15k.

Asst. Director-Legal & Corp Services

Income running above target with searches up 33% on last year, but difficult to predict if this is a continuing trend.

Staff Pay, Terms & Conditions - Assumptions were made in the budget that pay was frozen in 2011/12 & 2012/13. Negotiations were being conducted over terms & conditions with the expectations that savings would be made from July 2011.

Asst. Director-Legal & Corp Services

Currently there has been no national agreement for increases to pay. There have been some savings from the reduction in leased cars and also staff volunteering for changes to hours and leave but some negotiations are still ongoing. We should know by

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Meeting: DE03A 11:12 54 Date: 04.08.11

the second quarter the overall take up.

Waste Contract - The budget was set with the assumption that the contract extension will be agreed by all of the partners if this does not happen the cost to SSDC will be £156k.

Strategic Director-Operations & Customer Focus

The contract extension has been agreed by all partners and the risk negated. However SSDC’s VAT partial exemption is currently being disputed by HMRC.

Investment Income - Continuing risk in the banking sector and debt problems for countries in the Eurozone. The budget was set with a base rate of 0.5% as interest rates remain low.

Asst. Director-Finance & Corporate Services

Current predictions are for an additional £34k of income over budget.

Housing Benefit Subsidy- Approximately £48.9m in benefit is paid out and 100% grant received. The grant will be reduced for any local authority error so the budget is closely monitored throughout the year.

Asst. Director-Finance & Corporate Services

Current variance is less than 1% of budget and no anticipated issues for end of year.

Planning Income- The effect of the economic downturn reducing fee income. A 5% drop reduces income by £60k.

Asst. Director-Economy

Fees have been disappointing in the first three months of the year and similar to trends in previous years therefore a £200k income shortfall is predicted.

Building Control Income- The effect of the economic downturn reducing fee income.

Asst. Director-Environment

Anticipating that income will be 16% (£112k) lower than budgeted.

Capital Receipts- Risk of receipt not being received.

Asst. Director-Finance & Corporate Services

The receipt in question was received on the 1st July 2011 and therefore this risk has been removed.

Car Parking Income- Risk of decline in usage. A 5% reduction amounts to £92k loss of income.

Asst. Director-Environment

Expected to achieve budgeted income although pay & display and season ticket sales are down.

Somerset County Council Cuts- The impact of the cuts is still being assessed and budgets closely monitored.

Asst. Director-Finance & Corporate Services

Work is still ongoing as the cuts emerge. The Streetscene Manager has outlined in this report how he has managed the cuts affecting his service without requesting further funding.

Lean Agenda- This has been set to deliver service savings.

Strategic Director-Place & Performance

Work is ongoing on “leaning” the area teams and ICT has just started.

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Meeting: DE03A 11:12 55 Date: 04.08.11

Risk Matrix

CY/CP/CpP F/R

Likelihood Key

Categories Colours (for further detail please refer to Risk management strategy)

R = Reputation CpP = Corporate Plan Priorities CP = Community Priorities CY = Capacity F = Financial

Red = High impact and high probability Orange = Major impact and major probability Yellow = Moderate impact and moderate probability Green = Minor impact and minor probability Blue = Insignificant impact and insignificant probability

Corporate Priority Implications The budget is closely linked to the Corporate Plan and growth bids are scored accordingly. Carbon Emissions & Adapting to Climate Change Implications (NI188) There are no implications currently in approving this report. Equality and Diversity Implications When the budget was set any growth or savings made included an assessment of the impact on equalities as part of that exercise. Background Papers: Revenue Quarterly Monitoring File

Impact

2011-12 Budget Detail APPENDIX A

a b c d e e-d

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £Chief Executive/ Strategic Director (Corporate Services)

STRATEGIC MANAGEMENTChief Executive/Strategic Director (Corporate Services) : Mark Williams

Expenditure 10,000 0 (10,000) 40,000 40,000 0 Income 0 0 0 0 0 0

Portfolio Holder : Cllr Ric Pallister TOTAL 10,000 0 (10,000) 40,000 40,000 0MANAGEMENT BOARD Expenditure 160,544 128,764 (31,780) 639,460 639,460 0Portfolio Holder : Cllr Ric Pallister Income 0 0 0 0 0 0

TOTAL 160,544 128,764 (31,780) 639,460 639,460 0

Expenditure 170,544 128,764 (41,780) 679,460 679,460 0 Income 0 0 0 0 0 0 TOTAL 170,544 128,764 (41,780) 679,460 679,460 0

Year to date Outturn ForecastBudget Holders' Comments on Variances to Profiled Budgets &

OutturnAccountants' Comments in Italics

CORPORATE INITIATIVES & CONTINGENCY

TOTAL STRATEGIC MANAGEMENT

Revenue Budget Appx A28/07/2011 1

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

FINANCE AND CORPORATE SERVICESAssistant Director : Donna ParhamFINANCIAL SERVICESService Manager : Amanda CardAUDIT Expenditure 31,348 32,203 855 125,390 125,390 0Portfolio Holder : Cllr Tim Carroll Income 0 (3,580) (3,580) 0 0 0

TOTAL 31,348 28,623 (2,725) 125,390 125,390 0CORPORATE COSTS Expenditure 75,879 116,525 40,646 382,710 757,210 374,500Portfolio Holder : Cllr Tim Carroll Income (94,510) (622,837) (528,327) (384,560) (399,350) (14,790)

TOTAL (18,631) (506,312) (487,681) (1,850) 357,860 359,710ASSET MANAGEMENT Expenditure 13,767 14,119 352 55,070 55,070 0 On track.

Portfolio Holder : Cllr Tim Carroll Income 0 (4,415) (4,415) 0 0 0 Additional Income relating to easements and amendments to licences.

TOTAL 13,767 9,704 (4,063) 55,070 55,070 0FINANCIAL SERVICES Expenditure 202,912 187,586 (15,326) 799,440 799,440 0 On target.Portfolio Holder : Cllr Tim Carroll Income (4,778) (1,305) 3,473 (48,310) (48,310) 0

TOTAL 198,134 186,281 (11,853) 751,130 751,130 0TREASURY MANAGEMENT Expenditure 18,870 34,082 15,212 70,350 70,350 0Portfolio Holder : Cllr Tim Carroll Income (154,673) (161,277) (6,604) (799,620) (833,410) (33,790)

TOTAL (135,803) (127,195) 8,608 (729,270) (763,060) (33,790)

TOTAL FINANCIAL SERVICES Expenditure 342,776 384,515 41,739 1,432,960 1,807,460 374,500 Income (253,961) (793,414) (539,453) (1,232,490) (1,281,070) (48,580) TOTAL 88,815 (408,899) (497,714) 200,470 526,390 325,920

Current predictions are estimating an over achievement on income due to maintaining a rolling programme of one year investments as per the strategy where cashflow permits.

This is based on current agreements. Our terms & conditions savings may improve with further negotiations.

Revenue Budget Appx A28/07/2011 2

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

ICT SERVICESService Manager : Roger BrownINFORMATION SYSTEMS Expenditure 305,950 158,278 (147,672) 972,780 972,780 0 Profiling required to reflect expected spend.Portfolio Holder : Cllr Henry Hobhouse Income (4,530) (4,046) 484 (18,120) (18,120) 0

TOTAL 301,420 154,232 (147,188) 954,660 954,660 0

TOTAL INFORMATION SYSTEMS Expenditure 305,950 158,278 (147,672) 972,780 972,780 0 Income (4,530) (4,046) 484 (18,120) (18,120) 0

TOTAL 301,420 154,232 (147,188) 954,660 954,660 0

PROCUREMENT AND RISK MANAGEMENT

Service Manager : Gary Russ Expenditure 99,258 94,067 (5,191) 383,860 383,860 0 Expenditure continues to come in well under budget, with all centrally

held budgets showing good under spends. Income (24,630) (19,570) 5,060 (98,520) (98,520) 0

Portfolio Holder : Cllr Tim Carroll TOTAL 74,628 74,497 (131) 285,340 285,340 0

Expenditure 99,258 94,067 (5,191) 383,860 383,860 0 Income (24,630) (19,570) 5,060 (98,520) (98,520) 0 TOTAL 74,628 74,497 (131) 285,340 285,340 0

Catering income continues to remain flat so efforts are being made to reduce the expenditure in the catering areas to offset falling sales.

TOTAL PROCUREMENT AND RISK MANAGEMENT

PROCUREMENT AND RISK MANAGEMENT

Revenue Budget Appx A28/07/2011 3

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

REVENUES AND BENEFITSService Manager : Ian Potter REVENUES & BENEFITS Expenditure 357,340 453,137 95,797 1,533,090 1,533,090 0 NDR relief budget is showing as £110k over budget but the spend

profile does not reflect true position. This has been reprofiled and will be reflected in July budget monitoring. There is a £16K overspend on reliefs even after the profiling that I anticipate will grow by end of year, this will be followed up as a matter of urgency.

Portfolio Holder : Cllr Tim Carroll Income (128,795) (70,766) 58,029 (741,420) (741,420)

0 Income from summons and liability order costs are showing as underachieving by £63k against YTD budget expectation, however this again has been re-profiled and will be reflected in July monitoring. I anticipate this will be on budget at end of year.

TOTAL 228,545 382,371 153,826 791,670 791,670 0 The only issue that requires attention for end of year at Q1 monitoring is the NDR relief spend (see comments above).

HOUSING BENEFIT SUBSIDY Expenditure 19,898,208 20,276,980 378,772 48,860,290 48,860,290 0

Portfolio Holder : Cllr Tim Carroll Income (12,468,433) (13,156,682) (688,249) (49,873,730) (49,873,730) 0 TOTAL 7,429,775 7,120,298 (309,477) (1,013,440) (1,013,440) 0

Expenditure 20,255,548 20,730,117 474,569 50,393,380 50,393,380 0 Income (12,597,228) (13,227,448) (630,220) (50,615,150) (50,615,150) 0 TOTAL 7,658,320 7,502,669 (155,651) (221,770) (221,770) 0

Expenditure 21,003,532 21,366,977 363,445 53,182,980 53,557,480 374,500 Income (12,880,349) (14,044,478) (1,164,129) (51,964,280) (52,012,860) (48,580) TOTAL 8,123,183 7,322,499 (800,684) 1,218,700 1,544,620 325,920

The variance represents less than 1% of budget. A review of the subsidy monitoring spreadsheet shows no anticipated issues for end of year at the end of Q1.

TOTAL REVENUES AND BENEFITS

TOTAL FINANCE AND CORPORATE SERVICES

Revenue Budget Appx A28/07/2011 4

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

LEGAL AND CORPORATE SERVICESAssistant Director : Ian ClarkeDEMOCRATIC SERVICESService Manager : Angela CoxDEMOCRATIC & SUPPORT SERVICES Expenditure 420,585 412,355 (8,230) 1,205,980 1,205,980 0Portfolio Holder : Cllr Peter Seib Income (104,740) (119,440) (14,700) (107,830) (107,830) 0

TOTAL 315,845 292,915 (22,930) 1,098,150 1,098,150 0

SCRUTINY Expenditure 0 0 0 0 Income 0 0 0 0

TOTAL 0 0 0 0 0 0 Expenditure 420,585 412,355 (8,230) 1,205,980 1,205,980 0 Income (104,740) (119,440) (14,700) (107,830) (107,830) 0

TOTAL 315,845 292,915 (22,930) 1,098,150 1,098,150 0LEGAL SERVICESService Manager : Angela WatsonLEGAL SERVICES Expenditure 150,973 143,983 (6,990) 534,600 534,600 0Portfolio Holder : Cllr Tim Carroll Income (12,098) (11,646) 452 (46,790) (46,790) 0

TOTAL 138,875 132,337 (6,538) 487,810 487,810 0 LAND CHARGES Expenditure 29,835 9,138 (20,697) 119,340 119,340 0Portfolio Holder : Cllr Tim Carroll Income (74,995) (95,563) (20,568) (299,980) (299,980) 0

TOTAL (45,160) (86,425) (41,265) (180,640) (180,640) 0

RIGHTS OF WAY Expenditure 18,805 18,995 190 75,220 75,220 0Portfolio Holder : Cllr Tim Carroll Income (6,098) (5,675) 423 (24,390) (24,390) 0

TOTAL 12,707 13,320 613 50,830 50,830 0

TOTAL LEGAL SERVICES Expenditure 199,613 172,116 (27,497) 729,160 729,160 0 Income (93,191) (112,884) (19,693) (371,160) (371,160) 0

TOTAL 106,422 59,232 (47,190) 358,000 358,000 0

Now looking back on track following the local elections and re-imbursements from Central Govt. High spend on hospitality due to Councillors training programme in May 2011. Also, high spend on IS Purchases due to lap top upgrades and new printers for Councillors. These budgets should even out during the year. All other budgets on or below target.

TOTAL DEMOCRATIC & SUPPORT SERVICES

Expenditure continues significantly under budget, due to reduced staff costs. Also expenditure on professional fees delayed due to the County Council being behind on invoicing. Income continues to run above target - the number of searches is about 1/3 up from this time last year, but difficult to predict whether this is a continuing trend.

Expenditure under budget, mainly because of underspend on salaries due to staff changes.

No income this month - but had above average last month - it should even out over the course of the year.

Revenue Budget Appx A28/07/2011 5

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

FRAUD AND DATA MANAGEMENTService Manager : Lynda CreekFRAUD AND DATA MANAGEMENT Expenditure 30,142 28,210 (1,932) 101,580 101,580 0Portfolio Holder : Cllr Tim Carroll Income 0 0 0 0 0 0

TOTAL 30,142 28,210 (1,932) 101,580 101,580 0

Expenditure 30,142 28,210 (1,932) 101,580 101,580 0 Income 0 0 0 0 0 0

TOTAL 30,142 28,210 (1,932) 101,580 101,580 0

HUMAN RESOURCESService Manager : Mike HollidayHUMAN RESOURCES Expenditure 155,592 139,385 (16,207) 571,260 571,260 0Portfolio Holder : Cllr Ric Pallister Income (47,247) (59,065) (11,818) (191,180) (191,180) 0

TOTAL 108,345 80,320 (28,025) 380,080 380,080 0

TOTAL HUMAN RESOURCES Expenditure 155,592 139,385 (16,207) 571,260 571,260 0 Income (47,247) (59,065) (11,818) (191,180) (191,180) 0 TOTAL 108,345 80,320 (28,025) 380,080 380,080 0

Expenditure 805,932 752,066 (53,866) 2,607,980 2,607,980 0 Income (245,178) (291,389) (46,211) (670,170) (670,170) 0 TOTAL 560,754 460,677 (100,077) 1,937,810 1,937,810 0

TOTAL CHIEF EXECUTIVE Expenditure 21,980,008 22,247,807 267,799 56,470,420 56,844,920 374,500 Income (13,125,527) (14,335,867) (1,210,340) (52,634,450) (52,683,030) (48,580) TOTAL 8,854,481 7,911,940 (942,541) 3,835,970 4,161,890 325,920

Expenditure does not match profile but may be a small saving by year end.

TOTAL LEGAL SERVICES AND CORPORATE SERVICES

TOTAL FRAUD AND DATA MANAGEMENT

Revenue Budget Appx A28/07/2011 6

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

Strategic Director (Place and Performance): Rina Singh

PLACE AND PERFORMANCE Service Manager : Rina SinghPUBLIC RELATIONS Expenditure 8,773 895 (7,878) 35,090 35,090 0 Awaiting decision on member priorities.Portfolio Holder : Cllr Ric Pallister Income 0 0 0 0 0 0

TOTAL 8,773 895 (7,878) 35,090 35,090 0POLICY & PERFORMANCE Expenditure 22,618 21,740 (878) 90,470 90,470 0Portfolio Holder : Cllr Ric Pallister Income 0 0 0 0 0 0

TOTAL 22,618 21,740 (878) 90,470 90,470 0 On track.LEAN TEAM Expenditure 28,811 11,806 (17,005) 114,850 114,850 0Portfolio Holder : Cllr Ric Pallister Income 0 (190) (190) 0 0 0

TOTAL 28,811 11,616 (17,195) 114,850 114,850 0GIS TEAM Expenditure 65,208 51,744 (13,464) 260,390 260,390 0Portfolio Holder : Cllr Henry Hobhouse Income 0 0 0 0 0 0

TOTAL 65,208 51,744 (13,464) 260,390 260,390 0

TOTAL PLACE AND PERFORMANCE Expenditure 125,410 86,185 (39,225) 500,800 500,800 0 Income 0 (190) (190) 0 0 0

TOTAL 125,410 85,995 (39,415) 500,800 500,800 0

Lean exercise nearing completion. Post deleted but retained £19k for temporary external support if needed to maintain capacity in team.

Revenue Budget Appx A28/07/2011 7

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

ECONOMYAssistant Director : Martin woodsECONOMIC DEVELOPMENTService Manager : David JulianECONOMIC DEVELOPMENT Expenditure 153,975 159,706 5,731 445,800 445,800 0Portfolio Holder : Cllr Jo Roundell-Greene Income (65,528) (162,688) (97,160) (262,110) (262,110) 0 Rent received in advance at Yeovil Innovation Centre.

TOTAL 88,447 (2,982) (91,429) 183,690 183,690 0TOURISM Expenditure 54,680 45,833 (8,847) 210,080 210,080 0Portfolio Holder : Cllr Sylvia Seal Income (21,698) (25,422) (3,724) (86,790) (86,790) 0

TOTAL 32,982 20,411 (12,571) 123,290 123,290 0HERITAGE Expenditure 28,740 20,518 (8,222) 99,270 99,270 0Portfolio Holder : Cllr Sylvia Seal Income (1,520) (47) 1,473 (6,080) (6,080) 0

TOTAL 27,220 20,471 (6,749) 93,190 93,190 0

TOTAL ECONOMIC DEVELOPMENT Expenditure 237,395 226,057 (11,338) 755,150 755,150 0 Budgets all on track at this stage of the year. Income (88,746) (188,157) (99,411) (354,980) (354,980) 0 TOTAL 148,649 37,900 (110,749) 400,170 400,170 0

DEVELOPMENT CONTROLService Manager : David NorrisDEVELOPMENT CONTROL Expenditure 405,297 369,619 (35,678) 1,613,340 1,543,340 (70,000) Travelling is below the budget for the first time in many years. Salary

savings are ongoing.Portfolio Holder : Cllr Peter Seib Income (305,713) (188,783) 116,930 (1,222,850) (1,022,850) 200,000 The continued downturn in planning fees has resulted in a continued

decline in planning income. As with previous years this will result in an overspend and early estimate based upon fees received in the first 3 months indicate that the overspend will be similar to previous years.

TOTAL 99,584 180,836 81,252 390,490 520,490 130,000

TOTAL DEVELOPMENT CONTROL Expenditure 405,297 369,619 (35,678) 1,613,340 1,543,340 (70,000) Income (305,713) (188,783) 116,930 (1,222,850) (1,022,850) 200,000 TOTAL 99,584 180,836 81,252 390,490 520,490 130,000

Revenue Budget Appx A28/07/2011 8

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

SPATIAL POLICYService Manager : Andy FoynePLANNING POLICY Expenditure 107,670 117,676 10,006 398,980 398,980 0 Expenditure to be funded from Housing & Planning Delivery Grant.Portfolio Holder : Cllr Tim Carroll Income (71,778) (72,980) (1,202) (77,740) (77,740) 0

TOTAL 35,892 44,696 8,804 321,240 321,240 0 On course.TRANSPORT Expenditure 11,483 4,355 (7,128) 45,930 45,930 0Portfolio Holder : Cllr Henry Hobhouse Income 0 0 0 0 0 0

TOTAL 11,483 4,355 (7,128) 45,930 45,930 0 Budget on track.STRATEGIC HOUSING Expenditure 50,363 31,007 (19,356) 201,210 201,210 0Portfolio Holder : Cllr Tim Carroll Income 0 (7,500) (7,500) 0 0 0

TOTAL 50,363 23,507 (26,856) 201,210 201,210 0 On course.

TOTAL SPATIAL POLICY Expenditure 169,516 153,038 (16,478) 646,120 646,120 0 Income (71,778) (80,480) (8,702) (77,740) (77,740) 0 TOTAL 97,738 72,558 (25,180) 568,380 568,380 0

TOTAL ECONOMY Expenditure 812,208 748,714 (63,494) 3,014,610 2,944,610 (70,000) Income (466,237) (457,420) 8,817 (1,655,570) (1,455,570) 200,000 TOTAL 345,971 291,294 (54,677) 1,359,040 1,489,040 130,000

Revenue Budget Appx A28/07/2011 9

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

COMMUNITIESAssistant Director : Helen Rutter

COMMUNITY ASSISTANT DIRECTOR & COHESIONService Manager : Helen Rutter & Kim Close

Expenditure 35,510 38,805 3,295 150,390 150,390 0 Income 0 (33,485) (33,485) 0 0 0 Funding for community link worker.

Portfolio Holder : Cllr Ric Pallister TOTAL 35,510 5,320 (30,190) 150,390 150,390 0

Expenditure 35,510 38,805 3,295 150,390 150,390 0 Income 0 (33,485) (33,485) 0 0 0 TOTAL 35,510 5,320 (30,190) 150,390 150,390 0

THIRD SECTOR AND PARTNERSHIPSService Manager : Alice KnightTHIRD SECTOR AND PARTNERSHIPS Expenditure 227,223 220,067 (7,156) 255,280 255,280 0Portfolio Holder : Cllr Sylvia Seal Income 0 0 0 0 0 0

TOTAL 227,223 220,067 (7,156) 255,280 255,280 0COMMUNITY SAFETY Expenditure 55,697 50,699 (4,998) 121,660 121,660 0Portfolio Holder : Cllr Sylvia Seal Income 0 0 0 0 0 0

TOTAL 55,697 50,699 (4,998) 121,660 121,660 0

Expenditure 282,920 270,766 (12,154) 376,940 376,940 0 Income 0 0 0 0 0 0

TOTAL 282,920 270,766 (12,154) 376,940 376,940 0 Budgets all fine.

TOTAL THIRD SECTOR AND PARTNERSHIPS

TOTAL COMMUNITY ASSISTANT DIRECTOR & COHESION

COMMUNITY ASSISTANT DIRECTOR & COHESION

Revenue Budget Appx A28/07/2011 10

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

AREA EASTService Manager : Helen RutterEAST AREA DEVELOPMENT Expenditure 73,870 57,232 (16,638) 295,480 295,480 0Area Chairman : Cllr Mike Lewis Income (833) (20,940) (20,107) (3,330) (3,330) 0 Neighbourhood planning Front Runners grant received.

TOTAL 73,037 36,292 (36,745) 292,150 292,150 0EAST GRANTS Expenditure 28,152 40,771 12,619 112,610 112,610 0Area Chairman : Cllr Mike Lewis Income 0 0 0 0 0 0

TOTAL 28,152 40,771 12,619 112,610 112,610 0EAST PROJECTS Expenditure 0 17,084 17,084 0 0 0Area Chairman : Cllr Mike Lewis Income 0 (54,325) (54,325) 0 0 0 Contributions received for Rail Partnership.

TOTAL 0 (37,241) (37,241) 0 0 0LOCAL STRATEGIC PARTNERSHIP Expenditure 22,127 11,606 (10,521) 88,510 88,510 0Portfolio Holder : Cllr Ric Pallister Income 0 (100) (100) 0 0 0

TOTAL 22,127 11,506 (10,621) 88,510 88,510 0

TOTAL AREA EAST Expenditure 124,149 126,693 2,544 496,600 496,600 0 Income (833) (75,365) (74,532) (3,330) (3,330) 0 Budgets all on track. TOTAL 123,316 51,328 (71,988) 493,270 493,270 0

AREA NORTHService Manager : Charlotte JonesNORTH AREA DEVELOPMENT Expenditure 71,475 58,529 (12,946) 284,750 284,750 0Area Chairman : Cllr Patrick Palmer Income 0 0 0 0 0 0

TOTAL 71,475 58,529 (12,946) 284,750 284,750 0NORTH GRANTS Expenditure 6,853 3,300 (3,553) 27,410 27,410 0 Budget includes grant commitments carried forward.Area Chairman : Cllr Patrick Palmer Income 0 0 0 0 0 0

TOTAL 6,853 3,300 (3,553) 27,410 27,410 0

NORTH PROJECTS Expenditure 0 0 0 0 0 0 Income 0 0 0 0 0 0

TOTAL 0 0 0 0 0 0

TOTAL AREA NORTH Expenditure 78,328 61,829 (16,499) 312,160 312,160 0 Income 0 0 0 0 0 0 TOTAL 78,328 61,829 (16,499) 312,160 312,160 0

Half yearly payment made to Wincanton Community Sports Centre.

Budget includes £20,000 service enhancement carried forward & £5,000 community transport.

Revenue Budget Appx A28/07/2011 11

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

AREA SOUTHService Manager : Kim CloseSOUTH AREA DEVELOPMENT Expenditure 105,535 121,852 16,317 389,280 389,280 0Area Chairman : Cllr Tony Fife Income (24,795) (19,782) 5,013 (99,180) (99,180) 0

TOTAL 80,740 102,070 21,330 290,100 290,100 0

SOUTH GRANTS Expenditure 10,583 5,590 (4,993) 42,330 42,330 0Area Chairman : Cllr Tony Fife Income 0 0 0 0 0 0

TOTAL 10,583 5,590 (4,993) 42,330 42,330 0SOUTH PROJECTS Expenditure 54,910 55,905 995 114,640 114,640 0Area Chairman : Cllr Tony Fife Income (114,640) (135,793) (21,153) (114,640) (114,640) 0

TOTAL (59,730) (79,888) (20,158) 0 0 0

TOTAL AREA SOUTH Expenditure 171,028 183,347 12,319 546,250 546,250 0 Income (139,435) (155,575) (16,140) (213,820) (213,820) 0 TOTAL 31,593 27,772 (3,821) 332,430 332,430 0

AREA WESTService Manager : Andrew GillespieWEST AREA DEVELOPMENT Expenditure 97,952 95,885 (2,067) 396,040 396,040 0Area Chairman : Cllr Angie Singleton Income (19,242) (11,355) 7,887 (55,610) (55,610) 0

TOTAL 78,710 84,530 5,820 340,430 340,430 0 On track.WEST GRANTS Expenditure 13,505 6,000 (7,505) 54,020 54,020 0Area Chairman : Cllr Angie Singleton Income 0 0 0 0 0 0

TOTAL 13,505 6,000 (7,505) 54,020 54,020 0 On track.WEST PROJECTS Expenditure 20,630 20,192 (438) 31,130 31,130 0Area Chairman : Cllr Angie Singleton Income (3,482) (15,881) (12,399) (13,930) (13,930) 0

TOTAL 17,148 4,311 (12,837) 17,200 17,200 0

TOTAL AREA WEST Expenditure 132,087 122,077 (10,010) 481,190 481,190 0 Income (22,724) (27,236) (4,512) (69,540) (69,540) 0 TOTAL 109,363 94,841 (14,522) 411,650 411,650 0

Expenditure 1,761,640 1,638,416 (123,224) 5,878,940 5,808,940 (70,000) Income (629,229) (749,271) (120,042) (1,942,260) (1,742,260) 200,000 TOTAL 1,132,411 889,145 (243,266) 3,936,680 4,066,680 130,000

TOTAL STRATEGIC DIRECTOR - PLACE & PERFORMANCE

Income and Expenditure re profiling needed for next quarter in relation to Community Justice Panel and Market Towns Support.

£20k received from Yeovil Town Council to further the activities of Yeovil Vision.

Final invoice processed for subsidised bus route N3. £9,080 committed for bus station waiting room.

Milford Road Site - 1st quarter recharge to Town Council in the process of being produced. Admin Support South - 1st quarter post recharge to be completed. Area South Initiatives - £5k committed for bus station waiting room. £2k committed for CCTV. Remainder to be used for Town Centre audit actions. Town Centre Management - Redundancy payment now transferred from reserve.

Revenue Budget Appx A28/07/2011 12

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

Strategic Director - (Operations and Customer Focus): Vega Sturgess

OPERATIONS AND CUSTOMER FOCUSService Manager : Jason ToogoodCUSTOMER SERVICES Expenditure 134,605 126,865 (7,740) 529,740 529,740 0Portfolio Holder : Cllr Michael Lewis Income 0 (5,000) (5,000) 0 0 0

TOTAL 134,605 121,865 (12,740) 529,740 529,740 0 On target.RESOLUTION AND PRINTING Expenditure 21,578 31,890 10,312 86,310 86,310 0Portfolio Holder : Cllr Michael Lewis Income (25,885) (15,894) 9,991 (103,540) (103,540) 0

TOTAL (4,307) 15,996 20,303 (17,230) (17,230) 0

Expenditure 156,183 158,755 2,572 616,050 616,050 0 Income (25,885) (20,894) 4,991 (103,540) (103,540) 0

TOTAL 130,298 137,861 7,563 512,510 512,510 0

TOTAL OPERATIONS AND CUSTOMER FOCUS

Less income due to reduced demand for printing from internal services. Tariff sheet to be amended to reflect up to date costings.

Revenue Budget Appx A28/07/2011 13

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

ENVIRONMENTAssistant Director : Laurence Willis

ENVIRONMENTAL HEALTHService Manager : Alasdair BellHOUSING STANDARDS Expenditure 65,802 60,493 (5,309) 263,210 263,210 0 Budget on target.Portfolio Holder : Cllr Peter Seib Income (19,135) (11,813) 7,322 (76,540) (76,540) 0 Income a bit low but expected to improve by year end.

TOTAL 46,667 48,680 2,013 186,670 186,670 0 Expenditure 258,733 224,096 (34,637) 1,008,240 1,008,240 0 Budget on target. Income (52,925) (45,442) 7,483 (86,540) (86,540) 0 Income budget broadly on target.

Portfolio Holder : Cllr Peter Seib TOTAL 205,808 178,654 (27,154) 921,700 921,700 0

TOTAL ENVIRONMENTAL HEALTH Expenditure 324,535 284,589 (39,946) 1,271,450 1,271,450 0 Income (72,060) (57,255) 14,805 (163,080) (163,080) 0

TOTAL 252,475 227,334 (25,141) 1,108,370 1,108,370 0CIVIL CONTINGENCIES MANAGERService Manager : Pam HarveyCIVIL CONTINGENCIES Expenditure 34,048 61,888 27,840 136,190 136,190 0 Budget looks to be on target.

Variance due to large invoice being paid in June, which is not profiled in the budget until July.

Portfolio Holder : Cllr Henry Hobhouse Income (145) (130) 15 (1,120) (1,120) 0 TOTAL 33,903 61,758 27,855 135,070 135,070 0

TOTAL CIVIL CONTINGENCIES Expenditure 34,048 61,888 27,840 136,190 136,190 0 Income (145) (130) 15 (1,120) (1,120) 0

TOTAL 33,903 61,758 27,855 135,070 135,070 0

ENVIRONMENTAL HEALTH & COMMUNITY PROTECTION

Revenue Budget Appx A28/07/2011 14

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

ENGINEERING AND PROPERTY SERVICES

Service Manager : Garry GreenPROPERTY MANAGEMENT Expenditure 570,415 465,048 (105,367) 1,401,310 1,401,310 0 On target.Portfolio Holder : Cllr Henry Hobhouse Income (215,680) (203,349) 12,331 (447,350) (417,350) 30,000 Commercial income expected to be down.

TOTAL 354,735 261,699 (93,036) 953,960 983,960 30,000CAR PARKING Expenditure 377,188 280,817 (96,371) 903,340 903,340 0 On target although NNDR costs £37k over allocated budget.

This variance is being investigated.Portfolio Holder : Cllr Henry Hobhouse & Income (554,088) (541,916) 12,172 (2,318,150) (2,318,150) 0 On target but season ticket sales and Pay & Display down.

Cllr Tim Carroll TOTAL (176,900) (261,099) (84,199) (1,414,810) (1,414,810) 0ENGINEERING SERVICES Expenditure 237,985 129,938 (108,047) 765,790 730,790 (35,000) Possible savings in expenditure.Portfolio Holder : Cllr Henry Hobhouse Income (14,052) (12,650) 1,402 (56,210) (56,210) 0 On target.

TOTAL 223,933 117,288 (106,645) 709,580 674,580 (35,000)

Expenditure 1,185,588 875,803 (309,785) 3,070,440 3,035,440 (35,000) Income (783,820) (757,915) 25,905 (2,821,710) (2,791,710) 30,000 TOTAL 401,768 117,888 (283,880) 248,730 243,730 (5,000)

BUILDING CONTROLService Manager : Dave DurrantBUILDING CONTROL Expenditure 134,985 127,955 (7,030) 763,810 763,810 0Portfolio Holder : Cllr Peter Seib Income (182,963) (150,819) 32,144 (960,480) (848,480) 112,000 Income for May at £53k and June at £55k, both were good months. I

would anticipate a year end fees and charges income of around £600k and not the budgeted £712k.

TOTAL (47,978) (22,864) 25,114 (196,670) (84,670) 112,000

TOTAL BUILDING CONTROL Expenditure 134,985 127,955 (7,030) 763,810 763,810 0 Income (182,963) (150,819) 32,144 (960,480) (848,480) 112,000 TOTAL (47,978) (22,864) 25,114 (196,670) (84,670) 112,000

TOTAL ENGINEERING AND PROPERTY SERVICES

Revenue Budget Appx A28/07/2011 15

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

STREETSCENEService Manager : Chris CooperENFORCEMENT Expenditure 47,468 46,550 (918) 197,600 197,600 0Portfolio Holder : Cllr Jo Roundell Greene Income (2,985) (1,002) 1,983 (11,940) (11,940) 0

TOTAL 44,483 45,548 1,065 185,660 185,660 0 Expenditure 722,664 871,331 148,667 2,899,800 2,899,800 0 Overtime spend is over budget, however this was required to tackle

seasonal workloads coinciding with bank holidays. There are other profile issues on the transport codes due to vehicles that will be leased, having just been purchased. This will be corrected in July. Some miscoding in Horticulture and the workshop explains anomalies, however these are being addressed. Overall the budgets are running nicely.

Income (257,658) (435,579) (177,921) (1,272,750) (1,272,750) 0 No comments at this time as no major invoicing has yet been processed & major sums of additional income tends to come during the last quarter.

Portfolio Holder : Cllr Jo Roundell Greene TOTAL 465,006 435,752 (29,254) 1,627,050 1,627,050 0

TOTAL STREETSCENE Expenditure 770,132 917,881 147,749 3,097,400 3,097,400 0 Income (260,643) (436,581) (175,938) (1,284,690) (1,284,690) 0

TOTAL 509,489 481,300 (28,189) 1,812,710 1,812,710 0

WASTE & RECYCLINGAssistant Director : Laurence WillisWASTE COLLECTION Expenditure 1,484,703 1,471,995 (12,708) 5,594,110 5,594,110 0 Budget currently running on target. Portfolio Holder : Cllr Jo Roundell Greene Income (638,995) (663,418) (24,423) (1,697,750) (1,697,750) 0 Variance due to profiling some income budgets, & also due to

commercial waste income for Qtr1 not having been invoiced yet.

TOTAL 845,708 808,577 (37,131) 3,896,360 3,896,360 0

TOTAL WASTE COLLECTION Expenditure 1,484,703 1,471,995 (12,708) 5,594,110 5,594,110 0 Income (638,995) (663,418) (24,423) (1,697,750) (1,697,750) 0

TOTAL 845,708 808,577 (37,131) 3,896,360 3,896,360 0

HORTICULTURE & GROUNDS MAINTENANCE & STREETCLEANING

Expenditure will drop later in the financial year as a part time member of the team retires, this will provide a surplus that will address any potential overspends / under income situations.

Revenue Budget Appx A28/07/2011 16

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

LICENSINGService Manager : Nigel MarstonLICENSING Expenditure 66,815 58,213 (8,602) 267,260 267,260 0 Expenditure being closely monitored.Portfolio Holder : Cllr Peter Seib Income (58,577) (44,077) 14,500 (234,310) (234,310) 0 Income up on the same point in time last year.

TOTAL 8,238 14,136 5,898 32,950 32,950 0

TOTAL LICENSING Expenditure 66,815 58,213 (8,602) 267,260 267,260 0 Income (58,577) (44,077) 14,500 (234,310) (234,310) 0 TOTAL 8,238 14,136 5,898 32,950 32,950 0

TOTAL ENVIRONMENT Expenditure 4,000,806 3,798,324 (202,482) 14,200,660 14,165,660 (35,000) Income (1,997,203) (2,110,195) (112,992) (7,163,140) (7,021,140) 142,000 TOTAL 2,003,603 1,688,129 (315,474) 7,037,520 7,144,520 107,000

HEALTH AND WELL-BEINGAssistant Director : Steve JoelARTS AND ENTERTAINMENTService Manager : Adam BurganARTS Expenditure 383,798 473,207 89,409 1,464,030 1,478,160 14,130 It continues to be a challenging trading period. Casual wages

continue to be high though work is being undertaken to reduce these. Other areas such as the annual costs of the Box Office System and increased costs in performing rights may require adjustments to the budget.

Portfolio Holder : Cllr Sylvia Seal

Income (279,565) (511,220) (231,655) (1,118,260) (1,109,240) 9,020 Ticketing income for the first three months was disappointing as a warm weather and economic state impacted on ticket sales. We should recover this position during the year. Income targets in the café bar codes cannot be achieved in the current situation and although we are looking at ways to increase income budgetary adjustments will be required.

TOTAL 104,233 (38,013) (142,246) 345,770 368,920 23,150 I currently anticipate an overspend of £23K but we are working to reduce this and come in on budget.

TOTAL ARTS Expenditure 383,798 473,207 89,409 1,464,030 1,478,160 14,130 Income (279,565) (511,220) (231,655) (1,118,260) (1,109,240) 9,020 TOTAL 104,233 (38,013) (142,246) 345,770 368,920 23,150

Revenue Budget Appx A28/07/2011 17

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

SPORT AND LEISURE FACILITIES Service Manager : Steve JoelGOLDENSTONES Expenditure 73,590 344,277 270,687 264,450 264,450 0Portfolio Holder : Cllr Sylvia Seal Income (5,173) (262,446) (257,273) (20,690) (20,690) 0

TOTAL 68,417 81,831 13,414 243,760 243,760 0SPORT FACILITIES Expenditure 2,492 4,349 1,857 8,380 8,380 0Portfolio Holder : Cllr Sylvia Seal Income 0 0 0 0 0 0

TOTAL 2,492 4,349 1,857 8,380 8,380 0

Expenditure 76,082 348,626 272,544 272,830 272,830 0 Income (5,173) (262,446) (257,273) (20,690) (20,690) 0

TOTAL 70,909 86,180 15,271 252,140 252,140 0

COMMUNITY HEALTH AND LEISUREService Manager : Lynda PincombeRESOURCE CENTRE Expenditure 35,075 39,049 3,974 140,300 140,300 0Portfolio Holder : Cllr Sylvia Seal Income (23,090) (17,135) 5,955 (92,360) (92,360) 0

TOTAL 11,985 21,914 9,929 47,940 47,940 0COMMUNITY HEALTH & LEISURE Expenditure 215,882 331,768 115,886 849,350 849,350 0Portfolio Holder : Cllr Sylvia Seal Income (31,932) (95,888) (63,956) (127,730) (127,730) 0

TOTAL 183,950 235,880 51,930 721,620 721,620 0

Expenditure 250,957 370,817 119,860 989,650 989,650 0 Income (55,022) (113,023) (58,001) (220,090) (220,090) 0

TOTAL 195,935 257,794 61,859 769,560 769,560 0

TOTAL SPORT AND LEISURE FACILITIES

TOTAL COMMUNITY HEALTH AND LEISURE

Revenue Budget Appx A28/07/2011 18

Group with Elements Budget to 30th June

Actual to 30th June

Variance to 30th June

Annual Budget

Expected Total by Year

End

Variance as expected 31/03/12

£ £ £ £ £ £

Budget Holders' Comments on Variances to Profiled Budgets & Outturn

Accountants' Comments in Italics

HOUSING AND WELFAREService Manager : Kirsty LarkinsWELFARE Expenditure 79,585 99,078 19,493 316,500 316,500 0 Overall forecast for expenditure to be on budget.Portfolio Holder : Cllr Ric Pallister Income (94,585) (288,865) (194,280) (378,340) (378,340) 0

TOTAL (15,000) (189,787) (174,787) (61,840) (61,840) 0HOUSING Expenditure 304,977 255,160 (49,817) 1,219,910 1,219,910 0Portfolio Holder : Cllr Ric Pallister Income (105,700) (115,305) (9,605) (422,800) (422,800) 0

TOTAL 199,277 139,855 (59,422) 797,110 797,110 0

TOTAL HOUSING AND WELFARE Expenditure 384,562 354,238 (30,324) 1,536,410 1,536,410 0 Income (200,285) (404,170) (203,885) (801,140) (801,140) 0

TOTAL 184,277 (49,932) (234,209) 735,270 735,270 0

COUNTRYSIDEService Manager : Katy MendayCOUNTRYSIDE Expenditure 94,643 76,472 (18,171) 342,870 342,870 0 On track expenditure, will increase in autumn / winter as works

operations change.

Portfolio Holder : Cllr Sylvia Seal

Income (5,903) (19,245) (13,342) (85,050) (85,050) 0 Income for first quarter successfully secured, most covers 6 months so income levels look high for time of year e.g. 6 months of stewardship income for Ham Hill. Both Chard and Yeovil exceeded income targets through log sales and small project grants e.g. Wessex Watermark and SSE.

TOTAL 88,740 57,227 (31,513) 257,820 257,820 0 On track for year end. Current underspend is due to high income levels in first quarter, expenditure will increase during autumn and winter months.

TOTAL COUNTRYSIDE Expenditure 94,643 76,472 (18,171) 342,870 342,870 0 Income (5,903) (19,245) (13,342) (85,050) (85,050) 0 TOTAL 88,740 57,227 (31,513) 257,820 257,820 0

TOTAL HEALTH AND WELL-BEING Expenditure 1,190,042 1,623,360 433,318 4,605,790 4,619,920 14,130 Income (545,948) (1,310,104) (764,156) (2,245,230) (2,236,210) 9,020 TOTAL 644,094 313,256 (330,838) 2,360,560 2,383,710 23,150

Expenditure 5,347,031 5,580,439 233,408 19,422,500 19,401,630 (20,870) Income (2,569,036) (3,441,193) (872,157) (9,511,910) (9,360,890) 151,020

TOTAL 2,777,995 2,139,246 (638,749) 9,910,590 10,040,740 130,150

TOTAL SSDC Expenditure 29,088,679 29,466,662 377,983 81,771,860 82,055,490 283,630 Income (16,323,792) (18,526,331) (2,202,539) (64,088,620) (63,786,180) 302,440 TOTAL 12,764,887 10,940,331 (1,824,556) 17,683,240 18,269,310 586,070

TOTAL STRATEGIC DIRECTOR - OPERATIONS AND CUSTOMER FOCUS

Revenue Budget Appx A28/07/2011 19

Appendix B

The following virements should be noted:

Value £ To From Description

500 Workplace Nursery Personnel Transfer Travelling Allowances Budget 16,470 Homelessness Housing

Options Savings to be Identified Realignment of Housing Budget

85,830 Finance

Communications Land Charges Environmental Protection Sports Development Active Communities

Vacant Posts Savings Offset Against Efficiency Target

38,360 Tourist Information Centres

Cartgate TIC Transfer of Budget

79,560 Tourism Tourist Information Centres Museum Economic Development

Economic Development Tourist Information Centres

Balance of Lean Savings & Adjustment to Salary Budgets

13,050 Support Services Finance Adjustments for Increases in Service Level Agreement for the Crematorium and Cemetery

8,610 Yeovil Innovation & Technology

Yeovil Innovation Centre-Property Services

Amalgamation of Yeovil Innovation Centre Budgets

10,000 Discretionary Grants Community Grants Amendment to Area East Grant Budget 2,160 Homelessness Housing

Options Housing Core Functions Funding for Abritas Subscription

250 Revs & Bens System Support

Housing Benefits Admin Creating Budget for Revs & Bens System Support

20,770 Contact Centre Resolution Centre Transfer of Salary Budget 18,500 Postages Resolution Centre Transfer of Salary Budget

2,300 Finance Health & Safety Staff Turnover Savings 3,080 Finance Development Control Staff Turnover Savings

10,000 Community Justice Panel

Non Earmarked Balance Funding of Community Justice Panel

1,260 CAB Grants District Wide Social Inc Grants

Re-alignment of Voluntary Sector Grants

64,810 Non Earmarked Balance

Yeovil Innovation & Technology

Revised Setting of Yeovil Innovation Centre Budget

20,510 Communities AD Admin Support South Funding of Communities AD Post 23,790 Communities AD Admin Support East

Lean Team Funding of Communities AD Post

Appendix C

AREA RESERVES Quarter 1 2011/12

Allocation of Reserves Approval Date Approved Allocation

Balance Remaining

Transfer from Reserves

during 2011/12

£ £ £Area EastBalance B/fwd 1st April 2011 72,630

Community Planning - Project Spend Apr-05 50,000 32,930Securing of BMI Site Jun-05 4,000 4,000Rural Business Units Nov-05 25,000 17,050Retail Support Initiative May-09 10,000 10,000Millbrook Car Park Extension May-10 2,925 2,925

Totals 66,905 0

QSP balance of Reserve 72,630Unallocated Balance 30th June 2011 5,725

Area NorthBalance B/fwd 1st April 2011 43,920

Promoting local access to services - Area North Community Offices

Dec-08 2,000

Completion of feasibility study for the Langport to Cartgate Cycleway

Aug-08 1,000

Support towards progressing affordable rural housing schemes

Mar-09 15,000

Planning Enforcement Action, Downside May-10 17,500Listed Building Enforcement Action, Bell Hotel Jul-10 1,000

Totals 36,500 0

QSP balance of Reserve 43,920Unallocated Balance 30th June 2011 7,420

Area WestBalance B/fwd 1st April 2011 54,960

Underwrite Community Grants Mar-10 40,500 13,803Markets (approved in principle) Nov-10 14,340 14,340

Totals 28,143 0

QSP balance of Reserve 54,960Unallocated Balance 30th June 2011 26,817

(Area South has no reserve remaining)

28/07/2011Revenue Budget Appx C

Appendix D

Summary of Usable Reserves The following table shows the current balance on each usable reserve and the movements since 1 April 2011:

Reserves Balance as at

01/04/11£’000

Movement

£’000

Balance as at 30/06/11

£’000Usable Capital Receipts 31,568 6 31,574Capital Reserve 1,508 0 1,508Cremator Replacement Capital Reserve

300 0 300

CAMEO Reserve 263 0 263Voluntary Redundancy/Early Retirement Fund

292 34 326

Local Authority Business Growth Initiative Reserve

118 0 118

Yeovil Vision Reserve 1 0 1Planning Delivery Reserve 264 (54) 210Yeovil Athletic Track Sinking Fund 139 17 156Local Plan Enquiry Reserve 88 0 88Save to Earn Schemes Reserve 50 0 50Insurance Fund 39 5 45Bristol to Weymouth Rail Reserve 22 0 22Town Centre Management Reserve 35 0 35Corporate Grants Reserve 26 0 26Election Reserve 135 (64) 71Risk Management Reserve 12 0 12Replacement of CCTV Reserve 1 0 1Equipment Replacement Reserve 8 0 8Treasury Management Reserve 500 0 500CFIRS II Economic Development Reserve

5 0 5

Community Justice Panel 14 0 14Eco-Town Reserve 200 (16) 184Revenue Grants Reserve 185 (7) 177Housing Benefits Reserve 244 (8) 236Closed Churchyards Reserve 5 0 5Deposit Guarantee Claims Reserve 12 0 12Health Inequalities Reserve 0 32 32Park Homes Replacement Reserve 13 7 20Total Usable Reserves 36,047 (48) 35,999

The list above excludes the reserves which are not usable by Members. These are the Capital Adjustment Account, Revaluation Reserve, Available for Sale

Reserve, Financial Instrument Adjustment Account, Pensions Reserve, Accumulated Absences Account and Collection Fund Adjustment Account.

DE

Meeting: DE03A 11:12 56 Date: 04.08.11

District Executive – 4th August 2011

12. District Executive Forward Plan Executive Portfolio Holder: Tim Carroll, Finance and Spatial Planning Assistant Director: Ian Clarke, Legal and Corporate Services Lead Officer: Ian Clarke, Legal and Corporate Services Contact Details: ian.clarke@southsomerset.gov.uk or (01935) 462184 Purpose of the Report This report informs Members of the current Executive Forward Plan, provides information on Portfolio Holder decisions and on consultation documents received by the Council that have been logged on the consultation database. Public Interest The District Executive Forward Plan lists the reports due to be discussed and decisions due to be made by the Committee within the next few months. The Consultation Database is a list of topics which the Council’s view is currently being consulted upon by various outside organisations. Recommendations The District Executive is asked to:- (1) approve the updated Executive Forward Plan for publication as attached at

Appendix A. (2) note the contents of the Consultation Database as shown at Appendix B. Executive Forward Plan The latest Forward Plan is attached at Appendix A. The timings given for reports to come forward are indicative only, and occasionally may be re scheduled and new items added as new circumstances arise. Consultation Database The Council has agreed a protocol for processing consultation documents received by the Council. This requires consultation documents received to be logged and the current consultation documents are attached at Appendix B. Background Papers: None

DE

Meeting: DE03A 11:12 57 Date: 04.08.11

APPENDIX A – District Executive Forward Plan

Date of Decision Decision Portfolio Service Director Contact Committees

Approval of Council Required

Date of Council Consultation

Sept 2011 Temporary Accommodation Strategy

Strategy and Policy

Assistant Director (Economy)

Colin McDonald, Strategic Housing Manager 01935 462331

District Executive

No

Sept 2011 Corporate Performance Monitoring Report Quarter 1

Strategy and Policy

Strategic Director – Place & Performance

Sue Eaton, Performance Manager 01935 462565

District Executive

No

Sept 2011 Future of Partnership with East Devon DC

Strategy and Policy

Chief Executive Mark Williams, Chief Executive 01935 462101

District Executive and Council

Yes 15/09/11

Sept 2011 Disposal of SSDC Commercial Properties

Property and Climate Change

Assistant Director (Environment)

Diane Layzell, Senior Land and Property Officer 01935 462058

District Executive

Oct 2011 Local Development Scheme – Review and Resources

Finance and Spatial Planning

Spatial Policy Manager

Andy Foyne, Spatial Policy Manager 01935 462650

District Executive

No

Oct 2011 Medium Term Financial Strategy & Financial Plan for 2012/13 to 2016/17

Finance and Spatial Planning

Assistant Director (Finance and Corporate Services)

Donna Parham, Assistant Director (Finance and Corporate Services)

District Executive

No

Oct 2011 Yeovil Town Centre Partnership Update Report

Strategy and Policy

Strategic Director – Place & Performance

Kim Close, Area Development Manager (South) 01935 462708

Scrutiny and District Executive

No

DE

Meeting: DE03A 11:12 58 Date: 04.08.11

Date of Decision Decision Portfolio Service Director Contact Committees

Approval of Council Required

Date of Council Consultation

Oct 2011 Review of Partnerships Update including LSP

Leisure and Culture

Strategic Director – Place & Performance

Alice Knight, Third Sector and Partnerships Manager(01963) 435061

Area Committees, Scrutiny and District Executive

No

Nov 2011 Capital and Revenue Budget monitoring reports

Finance and Spatial Planning

Assistant Director (Finance and Corporate Services)

Donna Parham, Assistant Director (Finance and Corporate Services)

District Executive

No

Dec 2011 Corporate Performance Monitoring Report Quarter 2

Strategy and Policy

Strategic Director – Place & Performance

Sue Eaton, Performance Manager 01935 462565

District Executive

No

Dec 2011 Proposed Capital schemes for 2012/13

Finance and Spatial Planning

Assistant Director (Finance and Corporate Services)

Donna Parham, Assistant Director (Finance and Corporate Services)

District Executive

No

Jan 2012 Update on Medium Term Financial Plan and Capital Programme

Finance and Spatial Planning

Assistant Director (Finance and Corporate Services)

Donna Parham, Assistant Director (Finance and Corporate Services)

District Executive

Yes 23/02/12

tbc (Nov) Designation of Ham Hill and Yeovil Country Parks as Local Nature Reserves

Leisure and Culture

Assistant Director (Health & Well-Being)

Katy Menday, Countryside Manager 01935 462522

District Executive

No Yes

tbc Fraud and Corruption Strategy

Finance and Spatial Planning

Assistant Director (Legal & Corporate Services)

Lynda Creek, Fraud and Data Manager 01935 462204

Audit, Scrutiny and District Executive

No

DE

Meeting: DE03A 11:12 59 Date: 04.08.11

Date of Decision Decision Portfolio Service Director Contact Committees

Approval of Council Required

Date of Council Consultation

tbc Somerset Business Incubation Project and associated ERDF bid.

Environment and Economic Development

Economic Development Manager

David Julian, Economic Development Manager 01935 462279

District Executive

No

tbc Compulsory purchase of property in South Somerset

Finance and Spatial Planning

Assistant Director (Legal & Corporate Services)

Ian Clarke, Assistant Director (Legal & Corporate Services) 01935 462184

District Executive

No

tbc Joint Municipal Waste Minimisation Strategy

Environment and Economic Development

Strategic Director (Operations and Customer Focus)

Vega Sturgess, Strategic Director (Operations and Customer Focus) 01935 462200

District Executive

tbc

Economic Development Strategy

Environment and Economic Development

Economic Development Manager

David Julian, Economic Development Manager 01935 462279

District Executive

Yes

tbc District Council’s Network – scope of powers and liabilities to District Councils

Strategy and Policy

Chief Executive Mark Williams, Chief Executive 01935 462101

District Executive

No

tbc Future of the Yeovil Vision

Yeovil Vision Area Development Manager (South)

Kim Close, Area Development Manager (South) 01935 462708

District Executive

No

tbc Review of Car Park Strategy

Property and Climate Change

Strategic Director (Place and Performance)

Martin Woods, Assistant Director (Economy) 01935 462200

District Executive

Yes

DE

Meeting: DE03A 11:12 60 Date: 04.08.11

APPENDIX B - Current Consultations – August 2011

Purpose of Document Portfolio Director Response to be agreed by Contact

Deadline for

Response The Löfstedt review - An independent review of health and safety legislation – call for evidence The DWP has asked Professor Löfstedt to chair an independent review of health and safety legislation. He is being supported by an advisory panel of cross-party politicians, employer representatives and employee representatives. The review will consider the opportunities for reducing the burden of health and safety legislation on UK businesses while maintaining the progress made in improving health and safety outcomes. In particular it will consider the scope for combining, simplifying or reducing the – approximately 200 – statutory instruments owned by HSE and primarily enforced by HSE and Local Authorities, and the associated Approved Codes of Practice (ACoP) which provide advice, with special legal status, on compliance with health and safety law.

Regulatory and Democratic Services

Assistant Director (Environment)

Officers in consultation with Portfolio Holder

Alasdair Bell 29/07/11

Implementing social housing reform: directions to the Social Housing Regulator – Consultation This is a consultation on draft directions proposed to be given by the Secretary of State for Communities and Local Government to the Social Housing Regulator under section 197 of the Housing and Regeneration Act 2008. These directions are needed in order to implement important elements of the Government's planned reforms to social housing. We are proposing to direct the Regulator on tenure, mutual exchange, tenant involvement and empowerment, rents and quality of accommodation. These directions will replace those issued to the Regulator by the previous government

Strategy & Policy

Assistant Director (Economy)

Officers in consultation with Portfolio Holder

Colin McDonald

29/09/11

DE

Meeting: DE03A 11:12 61 Date: 04.08.11

Purpose of Document Portfolio Director Response to be agreed by Contact

Deadline for

Response Local planning regulations: Consultation In response to reforms in the Localism Bill, the Government is revising the regulations which govern the process by which local councils prepare their development plans. This consultation seeks views on whether the revised regulations are fit for purpose.

Finance and Spatial Planning

Assistant Director (Economy)

Officers in consultation with Portfolio Holder

Andy Foyne Spatial Policy Manager

07/10/11

DE

Meeting: DE03A 11:12 62 Date: 04.08.11

District Executive – 7th July 2011

13. Date of Next Meeting

Members are asked to note that the next scheduled meeting of the District Executive will take place on Thursday, 1st September 2011 in the Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 9.30 a.m.

Confidential Items

The Committee is asked to agree that the following report be considered in Closed

Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

14. Update and Options Report for Burlingham’s Barn