district attorney

8/15/2019 District Attorney

1/47

Record Seri es Report - OFF ICE OF THE DISTRICT ATTORNEY

CITY OF PHILADELPHIA / DEPT. OF RECORDS

Department ID

Ser ies ID Descr i pt ion

/DA/

Department Name

District Attorney, Office of theTotal

Retention Requirement

Confidential Vital

DA- DISTRICT ATTORNEY

DA-OL-0002-

EVENT IS DATE CASE IS COMPLETE.Habitual offender case folders.

From existing practice of DA as related by Beverly Grosce in 7/97.08/06/1997 9:29:34 AM

HABITUAL OFFENDER (HO) FILES - EVENT DATE REQUIRED ACT+10

March 24, 2009 Page 1

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)

SUP=Superseded TERM=Termination

RETENTION CODES:


2/47

Department ID


/DA/AP/

Department Name

AppealsTotal

Retention

Requirement Confidential Vital

DA- APPEALS




RETENTION CODES:


3/47

Department ID


/DA/AP/CH/

Department Name

ChiefTotal

Retention



DA-AC- APPEALS - CHIEF

DA-AC-0001-

Books containing listings of all PA cases on appeal, along with notations of all official actionspertaining to each case.

DOCKET BOOK OF APPEALED CASES PA COURTS CR+50

DA-AC-0002-

Correspondence on a variety of subjects pertaining to the administration of the Appeals Division andto the duties of the Chief of Appeals

GENERAL CORRESPONDENCE - HOLD ON SITE CR+3

DA-AC-0003-

Records of appealed cases on a single court session list with notations of internal unofficial actionspertaining to each case

LIST DOCKET - HOLD ON SITE CR+1




RETENTION CODES:


4/47

Department ID


/DA/AP/CH/

Department Name

ChiefTotal

Retention


DA-AC-0004-

Printed briefs of Supreme and Superior Court of PA cases, US Court of Appeals, 3rd Circuit casesand US Supreme Court cases handled by the District Attorney's office. RETAIN BOUND COPYONLY.

PUBLISHED BRIEFS PRM

DA-AC-0005-

Collection includes PA State Court Reports, law encyclopedias, treatises, and loose leaf informationservices which are used in legal reference and research by the District Attorney's office.

REFERENCE DATA - LAW LIBRARY - HOLD ON SITE SUP

DA-AC-0006-

Research notes, memoranda of law, articles, etc. - RETAIN UNTIL NO LONGER NEEDED FORREFERENCE

RESEARCH AND SOURCE REF

DA-AC-0007-

Case listings published by the Superior Court and Supreme Court of PA

SESSION LISTS - HOLD ON SITE CR+1




RETENTION CODES:


5/47

Department ID


/DA/AP/FC/

Department Name

Federal CourtsTotal

Retention



DA-FC- APPEALS - FEDERAL COURTS

DA-FC-0001-

List of Federal Court cases in the Eastern District Court and the Circuit Court of Appeals, 3rd Circuit.Contains an alphabetical list of defendants, court cases numbers, judges and dispositions.Miscellaneous courts are also included in this docket.

DOCKET OF FEDERAL COURT CASES CR+10

DA-FC-0002-

Correspondence from various courts and attorneys pertaining to Federal Appeals

GENERAL CORRESPONDENCE - HOLD ON SITE CY+2

DA-FC-0003-

Leaflets pertaining to decisions in the 3rd Circuit Court of Appeals.RETAIN UNTIL PUBLISHED AND BOUND AS A VOLUME, THEN DISPOSE

PUBLISHED SLIP OPINIONS - HOLD ON SITE




RETENTION CODES:


6/47

Department ID


/DA/AP/MC/

Department Name

Miscellaneous Courts and Post TrialTotal

Retention



DA-AM- APPEALS - MISCELLANEOUS COURTS AND POST TRIAL

DA-AM-0001-

Court listings that precede IBM printouts of trial lists for sentence deferred, motion for new trial andviolation of probation hearings.

ADVANCE LISTING NOTICES - HOLD ON SITE CR+0/3

DA-AM-0002-

Alphabetical cross reference to cases in which sentence has been deferred. Includes information oncourt action at each listing and on sentencing.

CASE CROSS REFERENCE FILE DEFERRED SENTENCES - HOLD ONSITE

CY+1

DA-AM-0003-

Alphabetical by name of defendant, showing listing of motions for new trials

CROSS REFERENCE FILE MOTIONS FOR NEW TRIALS - HOLD ON SITE CY+1




RETENTION CODES:


7/47

Department ID


/DA/AP/MC/

Department Name


Retention


DA-AM-0004-

Alphabetical by name of defendant, showing such information as court term and number, date of post conviction hearing, name of judge, attorneys, dispositions, etc.

CROSS REFERENCE FILE POST CONVICTION PETITIONS - HOLD ONSITE

CLO+4

DA-AM-0005-

Record of all pre-trial motions, including name of defendant, type of motion, indictment number,hearing date and disposition information.

CROSS REFERENCE FILE PRE TRIAL MOTIONS - HOLD ON SITE CLO+1

DA-AM-0006-

Listing of hearing dates set by the Clerk of Court. Includes court room number.

DOCKET OF POST TRIAL MATTERS - HOLD ON SITE CLO+3

DA-AM-0007-

Listing of trial dates set by Clerk of Court for Miscellaneous Court cases, including court roomnumber

DOCKET OF PRE TRIAL MOTIONS - HOLD ON SITE CLO+3

DA-AM-0008-

Motions to expunge and appeal summary convictions for which no trial file exists.

PRE TRIAL MOTIONS CR+6




RETENTION CODES:


8/47

Department ID


/DA/AP/MC/

Department Name


Retention


DA-AM-0009-

Informational records of subpoenas sent to civilians.

SUBPOENA SHEETS PRE TRIAL MOTIONS - CIVILIANS - HOLD ON SITE CR+0/1

DA-AM-0010-

Informational records of subpoenas sent to Police.

SUBPOENA SHEETS PRE TRIAL MOTIONS - POLICE - HOLD ON SITE CR+0/1

DA-AM-0011-

Printouts showing daily schedules for post conviction hearings

TRIAL LISTS - POST CONVICTION HEARINGS CR+4

DA-AM-0012-

Printouts showing daily schedules for post trial motions and deferred sentences

TRIAL LISTS - POST TRIAL MOTIONS AND DEFERRED SENTENCES -HOLD ON SITE

CR+0/1

DA-AM-0013-

Printouts showing daily trial schedules for pre trial motions

TRIAL LISTS - PRE TRIAL MOTIONS CR+4




RETENTION CODES:


9/47


10/47

Department ID


/DA/AP/PC/

Department Name

Pardons and CommutationsTotal

Retention



DA-PC- APPEALS - PARDONS AND COMMUTATIONS

DA-PC-0001-

EVENT IS COMMUTATION OF SENTENCE, EXPIRATION OF SENTENCE OR DEATH OFDEFENDANTInformation on defendants applications for pardons, presented by defense counsel to the PardonsBoard. Contain Applications for Clemency from the PA Board of Pardons, Commutation Summaries,Detective investigatory material, evaluations from the Probation Department, FBI reports, prisonrecords, police evaluations, judges correspondence and arguments

APPLICATIONS FOR PARDONS AND COMMUTATIONS - EVENT DATEREQUIRED

ACT+10




RETENTION CODES:


11/47

Department ID


/DA/DET/

Department Name

DetectivesTotal

Retention


DA- DETECTIVES




RETENTION CODES:


12/47

Department ID


/DA/DET/CH/

Department Name

ChiefTotal

Retention



DA-DC- DETECTIVES - CHIEF

DA-DC-0001-

Lists of defendants scheduled for hearings who have been brought in on bench warrants

BENCH WARRANT HEARING LISTS - HOLD ON SITECR+0/1

DA-DC-0002-

Daily lists of court schedules, designating court room, judge, Assistant District Attorney, status andtime

COURT ROOM CHECKS - HOLD ON SITE CR+0/1

DA-DC-0003-

Reports of investigations made by the District Attorney's Detectives

INVESTIGATION REPORTS CLO+15




RETENTION CODES:


13/47

Department ID


/DA/DET/CR/

Department Name

Community RightsTotal

Retention



DA-DC- DETECTIVES - COMMUNITY RIGHTS

DA-DC-0001-

EVENT IS DATE CONSTABLE LEAVES OFFICE Alphabetical listing of every constable and deputy constable in Philadelphia

CONSTABLE CARD FILE - EVENT DATE REQUIRED ACT+12

DA-DC-0002-

Reports on private warrants, fraud matters and arrests by detectives in this division

INCIDENT REPORTS ACT+5

DA-DC-0003-INVESTIGATIONS FILES - REQUIRES MANUAL INSERTION OF DESTRUCTDATE




RETENTION CODES:


14/47

Department ID


/DA/DET/CR/

Department Name

Community RightsTotal

Retention


Investigations of license applications and renewals for private detective agencies, deputy constablepetitions, fraud matters, nuisance taprooms, obscenities and other special investigations assigned tothis division by the Chief of District Attorney's Detectives.RETAIN PRIVATE DETECTIVE INVESTIGATOINS INDEFINITELY, DEPUTY CONSTABLEINVESTIGATIONS 12 YEARS AFTER CONSTABLE IS OUT OF OFFICE, ALL OTHERS RETAIN10 YEARS AFTER INVESTIGATION IS COMPLETE

DA-DC-0004-

Records of private detective agency employees, reflecting arrest of these employees prior to their being accepted for permanent employment.

PRIVATE DETECTIVE EMPLOYEE FILE SEP+10

DA-DC-0005-

Private criminal complaints sworn out by citizens. Could concern any matter that is a violation of thepenal code

PRIVATE WARRANTS CR+5




RETENTION CODES:


15/47

Department ID


/DA/DET/HO/

Department Name

HomicideTotal

Retention



DA-DH- DETECTIVES - HOMICIDE

DA-DH-0001-

Assignment schedules of detectives in this Unit

ACTIVITY LISTS - HOLD ON SITECR+2

DA-DH-0002-

Investigation folders to verify that suspects arrested for any charge have died prior to trial.

DEATH VERIFICATIONS CR+5

DA-DH-0003-

Preliminary reports of homicides prepared within 24 hours after the homicide.

PRELIMINARY HOMICIDE SUMMARIES CR+10




RETENTION CODES:


16/47

Department ID


/DA/DET/HO/

Department Name

HomicideTotal

Retention


DA-DH-0004-

Printout showing daily major trial schedules for courtrooms.

TRIAL LISTS - HOLD ON SITE CR+1




RETENTION CODES:


17/47

Department ID


/DA/DET/IN/

Department Name

IntelligenceTotal

Retention



DA-DI- DETECTIVES - INTELLIGENCE

DA-DI-0001-

Book of every request for an investigation from an out-of-town police jurisdiction

ASSIGNMENT JOURNAL PRM

DA-DI-0002-

Files of major investigations initiated by the District Attorney's Office. Include investigations such asPAAC Summer Camp Scandal, Taprooms - Unsavory Characters, Special Grand Jury Probes

CONFIDENTIAL INVESTIGATIONS INDY

DA-DI-0003-

Summaries of information on persons involved in investigations by this unit. Category also includesLEIU Intelligence Record Cards

INTELLIGENCE RECORD CARDS CR+75




RETENTION CODES:


18/47

Department ID


/DA/DET/IN/

Department Name

IntelligenceTotal

Retention


DA-DI-0004-

Includes requests for investigations from out-of-town police jurisdictions and correspondencepertaining to the general business of the LEIU organization.

LEIU - LAW ENFORCEMENT INTELLIGENCE UNIT CORRESPONDENCE -HOLD ON SITE

SUP

DA-DI-0005-

Lists of all licenses in PA, showing the name and address of the registered owner.

PENNSYLVANIA MOTOR VEHICLE REGISTRATION BULLETINS - HOLDON SITE

SUP

DA-DI-0006-

Lists of registered voters separated by wards, divisions and streets

STREET LISTS - HOLD ON SITE SUP




RETENTION CODES:


19/47

Department ID


/DA/DET/MT/

Department Name

Major TrialsTotal

Retention



DA-DM- DETECTIVES - MAJOR TRIALS

DA-DM-0001-

EVENT IS AFTER ALL APPEALS TAKEN AND FINAL SENTENCE PRONOUNCED.Includes investigations pertaining to major cases, and investigations initiated by the District AttorneyOffice and assigned to this unit. Includes Witness Subpoena, Subpoenas Issued to Police Officers,Incident Report, Investigation Report, Arrest Report, Continuation Report, Complaint, MagistrateHearing List, Complaint and Affidavit for Search Warrant, Wanted Card, Physical Evidence andcorrespondence.

MAJOR TRIAL INVESTIGATIONS - EVENT DATE REQUIRED - HOLD ONSITE

ACT+2

DA-DM-0002-

Record copies of sheets forwarded to Evidence Custodian instructing to release evidence to its

owner.

RETURN OF EVIDENCE RELEASES - HOLD ON SITE CR+2




RETENTION CODES:


20/47

Department ID


/DA/DET/SU/

Department Name

Subpoena Total

Retention



DA-DS- DETECTIVES - SUBPOENA UNIT

DA-DS-0001-

Card files designating new addresses for witnesses and defendants as well as defendants who areunlocatable or unable to appear.

INDEXES OF SUBPOENAS - WITNESSES AND DEFENDANTS CR+4

DA-DS-0002-

Subpoenas issued to bail bondsmen notifying them to have their defendant in Court on a certaindate.

RETURNS OF SERVICE - DEFENDANT SUBPOENAS - HOLD ON SITE CR+1




RETENTION CODES:


21/47

Department ID


/DA/DET/WO/

Department Name

Warrant OperationsTotal

Retention



DA-DW- DETECTIVES - WARRANT OPERATIONS

DA-DW-0001-

Legal agreements by fugitives wanted in another state in which the fugitive agrees to return to thestate from which he fled.

WAIVERS OF EXTRADITION CY+4

DA-DW-0002-

Cards function to alert apprehending officers that the persons named on them have outstandingbench warrants and are wanted by the District Attorney. RETAIN UNTIL PERSON IS

APPREHENDED.

WANTED CARDS - HOLD ON SITE

DA-DW-0003-

Folders on individuals for whom an arrest warrant has been issued. WHEN CASE IS CLOSED AS ARESULT OF TRIAL OR NOL PROS WARRANT FOLDER SHOULD BE TRANSFERRED TOCENTRAL RECORDS AND INCORPORATED WITH TRIAL FILE FOLDER.

WARRANT CASE FILES CLO+5




RETENTION CODES:


22/47

Department ID


/DA/FAM/

Department Name

Family CourtTotal

Retention



DA-FC- FAMILY COURT

DA-FC-0001-

Open bench warrants pulled from case folders that contained only bench warrants. RETAIN UNTILDEFENDANT IS APPREHENDED OR WARRANT WITHDRAWN.

BENCH WARRANTS - HOLD ON SITE CLO

DA-FC-0002-

Letters from prosecutors in other jurisdictions to place or enforce an order in this country, or to makean arrest where there is an outstanding bench warrant. Locations requests are also included, alongwith affidavits of non-support, depositions, incoming fugitive warrants and other legal papers.

CASE CORRESPONDENCE CR+50

DA-FC-0003-

Alphabetical file of complaints pertaining to a variety of charges (not always Family Court matters)kept by name of complainant.

COMPLAINT LOG CR+50




RETENTION CODES:


23/47


24/47

Department ID


/DA/FAM/

Department Name

Family CourtTotal

Retention


EVENT IS DATE OF BIRTH

Files of incidents involving juvenile contacts with the police, such as questionings, arrests, etc.

DA-FC-0009-

Records of juvenile interviews conducted by the Youth Study Center. Occasionally they are used intrying cases. IF SUBJECT NOT ARRESTED IN ONE YEAR AFTER FIRST ARREST, DISPOSE.

JUVENILE INTERVIEWS - HOLD ON SITE CR+3

DA-FC-0010-

Folders on juvenile defendants compiled for the purpose of trying their cases.

JUVENILE TRIAL FILES CLO+10

DA-FC-0011-

EVENT IS WITHDRAWAL OF WARRANTFolders containing warrants and related correspondence for persons charged with non-supportand/or contempt of court.

NON-SUPPORT WARRANT FILES - EVENT DATE REQUIRED - HOLD ONSITE

ACT

DA-FC-0012-

EVENT IS HEARING DATELists of prisoners to be brought into court.

PRISONERS BRING UP - EVENT DATE REQUIRED - HOLD ON SITE ACT+0/3




RETENTION CODES:


25/47

Department ID


/DA/GS/

Department Name

General SeriesTotal

Retention



DA-GS- GENERAL SERIES

DA-GS-0001-

EVENT IS DATE OF VERDICT OR SENTENCINGFiled papers related to criminal cases, including but not limited to affidavits, agreements, briefs,appeals, indictments, motions, orders, petitions, pleas, reports, stipulations, subpoenas, testimony,verdicts and writs.

NOTE: In all cases, transfer to Record Storage Center 1 year after date of verdict/sentencing. If appealed, "DA5" represents indefinite on-site retention. When appellate decision is reached, "DA5"is replaced by "DA7", meaning record is transferred to Record Storage Center 1 year from date of appellate decision.DA1 (non-homicide cases, guilty) = Retain off-site 5 years from maximum sentence expiration date.DA2 (non-capital homicide/rape, guilty) = Retain off-site 30 years from maximum sentence expirationdate.DA3 (homicide/rape, not guilty) = Retain off-site 5 years from date

of verdict.DA4 (capital homicide, guilty) = Retain off-site 72 years from date of verdict.DA6 (homicide life sentences, imported 2/28/95) = Retain off-site 72 years from date of datacompilation (date in the "to" field of the record)

CASE FILES - EVENT DATE REQUIRED ACT+1




RETENTION CODES:


26/47

Department ID


/DA/INV/

Department Name

InvestigationsTotal

Retention


DA- INVESTIGATIONS




RETENTION CODES:


27/47

Department ID


/DA/INV/CH/

Department Name

ChiefTotal

Retention



DA-IC- INVESTIGATIONS - CHIEF

DA-IC-0001-

Records pertaining to investigations conducted by this office.

CONFIDENTIAL INVESTIGATIONS - RETAIN INDEFINITELY INDY




RETENTION CODES:


28/47

Department ID


/DA/INV/FR/

Department Name

FraudsTotal

Retention



DA-IF- INVESTIGATIONS - FRAUDS

DA-IF-0001-

Folders started by complaints of frauds. May include other background information on the businessor individual against whom the compliant has been lodged. Newspaper articles, FBI reports, FTCreports and other information reports may also be included.

COMPLAINTS OF FRAUDS CR+6

DA-IF-0002-

Complaints filed by individuals concerning abuses by constables

CONSTABLE COMPLAINTS CR+6

DA-IF-0003-

Listing of frauds by various type, e.g., auto, photographers, etc.

FRAUD STATISTICAL INDEX CR+10




RETENTION CODES:


29/47

Department ID


/DA/INV/FR/

Department Name

FraudsTotal

Retention


DA-IF-0004-

Card file designating the constable accused the complainant

INDEX TO CONSTABLE COMPLAINTS CR+6

DA-IF-0005-

Card file listing the name, address and phone number of the accused filed by name of accused,accompanied by cross-reference card filed by name of the complainant.

INDEX TO FRAUD COMPLAINTS CR+5

DA-IF-0006-

General complaints not pertaining specifically to frauds, filed by name of complainant.

INFORMATIONAL COMPLAINTS CR+5

DA-IF-0007-

Monthly reports listing the various functions performed by detectives in the Community RightsDivision, such as frauds, constable complaints, private and free warrants, arrests, etc.

WORK LOAD REPORTS - COMMUNITY RIGHTS DIVISION CY+5




RETENTION CODES:


30/47

Department ID


/DA/INV/NA/

Department Name

NarcoticsTotal

Retention



DA-IN- INVESTIGATIONS - NARCOTICS

DA-IN-0001-

Records of the forfeitures and releases of automobiles involved in narcotics seizures.

MOTOR VEHICLE CONFISCATIONS - HOLD ON SITE CR+1

DA-IN-0002-

Folders containing investigations of persons and locations concerned with narcotics offenses.

NARCOTICS INVESTIGATION FILES CLO+4

DA-IN-0003-

Semi-annual breakdown of deaths due directly and indirectly to narcotics usage. Vital statistics andcircumstances of death are reflected in these records.

STATISTICAL REPORTS CR+10




RETENTION CODES:


31/47

Department ID


/DA/INV/NA/

Department Name

NarcoticsTotal

Retention


DA-IN-0004-

Annual breakdowns of drug arrests into various drug and narcotics categories

STATISTICAL REPORTS FROM THE POLICE DEPT- NARCOTICS ANDDRUG ARRESTS

CR+10




RETENTION CODES:


32/47

Department ID


/DA/INV/NU/

Department Name

Nuisance TaproomsTotal

Retention



DA-NU- INVESTIGATIONS - NUISANCE TAPROOMS

DA-NU-0001-

Folders containing special investigatory reports, police reports, photos, legal forms, petitions anddecrees geared to build up a case against a taproom so that it might be shut down.

SPECIAL INVESTIGATIONS - NUISANCE TAPROOMS PRM




RETENTION CODES:


33/47

Department ID


/DA/INV/OB/

Department Name

ObscenityTotal

Retention



DA-IO- INVESTIGATIONS - OBSCENITY

DA-IO-0001-

Samples of mail advertisements of an obscene nature filed by name of company. Correspondenceanswering complaints is attached to samples.

COMPLAINTS - MAIL ADVERTISING - HOLD ON SITE CR+1

DA-IO-0002-

Correspondence, memos, etc. pertaining to obscene literature, films, bookstores, books, etc.

INVESTIGATIONS - OBSCENITY UNIT CLO+3


ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:


34/47

Department ID


/DA/LIT/

Department Name

LitigationTotal

Retention


DA- LITIGATION



RETENTION CODES:


35/47

Department ID


/DA/LIT/CH/

Department Name

ChiefTotal

Retention



DA-LC- LITIGATION - CHIEF

DA-LC-0001-

Copies of interoffice memos and memos to the trial commissioners, lawyers, etc. pertaining to trialsand the disposition of cases.

CASE CORRESPONDENCE - HOLD ON SITE CR+0/1

DA-LC-0002-

Weekly statistical compilations pertaining to the disposition of cases - except for Municipal Courtcases. These compilations are indexed by the most significant charge.

CASE STATISTICS - HOLD ON SITE CY+1



RETENTION CODES:

D t t ID


36/47

Department ID


/DA/LIT/CR/

Department Name

Central RecordsTotal

Retention



DA-LR- LITIGATION - CENTRAL RECORDS

DA-LR-0001-

Report for both bail and prison cases, containing information on the defendant to be arraigned, thetrial date and room number, plea and defense counsel

ARRAIGNMENT LISTS - HOLD ON SITE CR+1

DA-LR-0002-

EVENT IS LISTING DATECard index to listing dates, filed chronologically by date listed

INDEX TO CASES LISTED - EVENT DATE REQUIREDD - HOLD ON SITE ACT+0/1

DA-LR-0003-

EVENT IS DATE DEFENDANT AVAILABLE FOR TRIALIndex to defendants who are not available for arraignment or trial because of illness or militaryservice.

INDEX TO DEFERRED INDICTMENT - EVENT DATE REQUIRED - HOLDON SITE

ACT



RETENTION CODES:

D t t ID D t t N


37/47

Department ID


/DA/LIT/CR/

Department Name

Central RecordsTotal

Retention


DA-LR-0004-

List for both bail and prison cases, containing a record of new trial dates due to postponements, aswell as arraingment information

RE-ASSIGNMENT LISTS - HOLD ON SITE CR+1

DA-LR-0005-

Request for defendant to appear in a specific courtroom on a specific date. Subpoena itself isreturned to the trial file after it has been served.

SUBPOENA REQUESTS - HOLD ON SITE CR+0/1

DA-LR-0006-

Report of each arraingment, re-assignment or trial list date

TRIAL DOCKETS CLO+25

DA-LR-0007-

Folders on defendants compiled for the purpose of trying their cases. Bills of indictment,investigatory material, notes of testimony, pre-trial motions, correspondence and other pertinent

documents might be found in these folders.

TRIAL FILE FOLDERS CLO+10



RETENTION CODES:

Department ID D t t N


38/47

Department ID


/DA/LIT/HO/

Department Name

HomicideTotal

Retention



DA-LH- LITIGATION - HOMICIDE

DA-LH-0001-

EVENT IS DATE OF ARREST Alphabetic card files containing information on homicide cases

CROSS REFERENCE TO HOMICIDE CASES - EVENT DATE REQUIRED ACT+10

DA-LH-0002-

Weekly statistical compilation sheets reflecting homicide information.

HOMICIDE STATISTICAL REPORTS - HOLD ON SITE CY+1

DA-LH-0003-

Reference book showing only disposed cases

INDEX OF DISPOSED CASES CR+4



RETENTION CODES:

Department ID Department N ame


39/47

Department ID


/DA/LIT/HO/

Department Name

HomicideTotal

Retention


DA-LH-0004-

Monthly lists of cases scheduled to appear in court. Includes Homicide Case Disposition Book

TRIAL LISTS CR+5



RETENTION CODES:



40/47

Department ID


/DA/LIT/IN/

Department Name

IndictmentsTotal

Retention



DA-LI- LITIGATION - INDICTMENTS

DA-LI-0001-

Lists of cases that have appeared before the Grand Jury. These have essentially the sameinformation as the transcript dockets, and also include the witness names. Also included are lists of dismissed bills.

DOCKET BOOKS - GRAND JURY CR+5

DA-LI-0002-

Docket listing appeals from Municipal Court

DOCKET BOOKS - MUNICIPAL COURT APPEALS - HOLD ON SITE CR+2

DA-LI-0003-

Recordings of transcripts received, designating date received, magistrate number, file controlnumber, indictment number and date

DOCKET BOOKS - TRANSCRIPTS CR+10



RETENTION CODES:



41/47

Department ID


/DA/LIT/IN/

Department Name

IndictmentsTotal

Retention


DA-LI-0004-

Includes letters to defendants advising them that their cases were dismissed, memos pertaining tohomicide cases, copies of interoffice memos and miscellaneous correspondence

GENERAL CORRESPONDENCE - HOLD ON SITE CY+1

DA-LI-0005-

Records of preliminary hearings, including such information as the disposition, bail information andfurther hearing dates.

HEARING SHEETS CR+5

DA-LI-0006-

Index cards of defendants held for court including date held, district, magistrate name, bail andamount, charges, codefendants, aliases and date transcript was received

HELD FOR COURT INDEX CR+10

DA-LI-0007-

Alphabetical listing of transcripts received each day. Used to designate file control numbers

INVENTORY OF TRANSCRIPTS - HOLD ON SITE CR+1

DA-LI-0008-

Case folders that have nol pros, i.e. District Attorney has decided not to prosecute.

NOL PROS CASES CR+10



RETENTION CODES:



42/47

Department ID


/DA/LIT/MC/

Department Name

Municipal CourtTotal

Retention



DA-MC- LITIGATION - MUNICIPAL COURT

DA-MC-0001-

Daily lists of Municipal Court cases that have been appealed.

APPEALS LIST CY+3

DA-MC-0002-

Alphabetic card file of Municipal Court cases.

INDEX TO CASES CLO+5

DA-MC-0003-

Docket filled out at Police Administration Building listing all offenders, offenses and trial datespertaining only to Municipal Court cases.

MUNICIPAL COURT DOCKET BOOK - HOLD ON SITE CR+3



RETENTION CODES:



43/47

Department ID


/DA/LIT/MC/

Department Name

Municipal CourtTotal

Retention


DA-MC-0004-

Weekly reports pertaining to charges and case dispositions

STATISTICAL REPORTS - MUNICIPAL COURT - HOLD ON SITE CY+1

DA-MC-0005-

Folders on defendants whose crimes carry a maximum sentence of not more than two years. Bills of indictment, investigatory material, pre-trial motions, correspondence and other pertinent documents.

TRIAL FILE FOLDERS - MUNICIPAL COURT CASES CLO+10

DA-MC-0006-

Report showing daily schedules of trials and trial assignments in the Municipal Court

TRIAL LISTS - MUNICIPAL COURT CASES - HOLD ON SITE CR+1



RETENTION CODES:



44/47

Department ID


/DA/LIT/MT/

Department Name

Major TrialsTotal

Retention



DA-LM- LITIGATION - MAJOR TRIALS

DA-LM-0001-

Copies of interoffice memos and memos to trial commissioners, lawyers, etc. pertaining to trials andthe disposition of cases

CASE CORRESPONDENCE - HOLD ON SITE CR+0/01

DA-LM-0002-

Weekly statistical compilations pertaining to disposition of cases - except for Municipal Court cases.Kept by most significant charge

CASE STATISTICS - HOLD ON SITE CY+1

DA-LM-0003-

Listing of all major trials in numerical sequence

DOCKET OF MAJOR CASES CR+50



RETENTION CODES:



45/47

p


/DA/LIT/MT/

Department Name

Major TrialsTotal

Retention


DA-LM-0004-

Report of major cases awaiting trial dates, including homicide cases

MAJOR ARRAIGNMENT LIST - HOLD ON SITE CR+2

DA-LM-0005-

Report showing daily major trial schedules for court rooms

TRIAL LISTS - MAJOR CASES - HOLD ON SITE CR+3



RETENTION CODES:

Department ID Department Name


46/47

p


/DA/LIT/TL/

p

Trial ListingTotal

Retention



DA-LT- LITIGATION - TRIAL LISTING

DA-LT-0001-

Card file of outstanding bench warrants, designating the location of the case folder.

BENCH WARRANT CONTROL FILE - HOLD ON SITE CLO+1

DA-LT-0002-

List prepared by the trial listing clerks designating case and courtroom assignments.

PRELIMINARY TRIAL LISTS - HOLD ON SITE CLO+0/3

DA-LT-0003-

Weekly reports pertaining to bills listed by most significant charge and case dispositions

STATISTICAL REPORTS - LIST CASES - HOLD ON SITE CY+1



RETENTION CODES:

Department ID Department Name


47/47


/DA/LIT/TL/

p

Trial ListingTotal

Retention


DA-LT-0004-

Report listing non-major trials and trial assignments, including attorney, courtroom, etc.

TRIAL LISTS - LIST CASES - HOLD ON SITE CY+3


RETENTION CODES:

district attorney

Documents