district 5580 assistant governors quarterly webinar number 1 august 24, 2011

District 5580 Assistant District 5580 Assistant Governors Governors

Quarterly Webinar Number 1 Quarterly Webinar Number 1

August 24, 2011 August 24, 2011

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District XXXX

District Team Training Seminar

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RI Theme 2011-2012RI Theme 2011-2012

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District Goals for 2011-2012District Goals for 2011-2012

• $100 per capita Foundation Annual Giving

• Meet the $2000/Club Polio Challenge

• Net increase of 1 new member / club

• Increase of 3 new clubs, including 1 Rotaract and 1 Interact club

• Vision 6 Clubs

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District-Level ResponsibilitiesDistrict-Level Responsibilities• Assist in developing district goals.

• Coordinate the governor’s official visit with clubs.

• Communicate clubs’ strengths, weaknesses, and progress toward goals.

• Attend district meetings.

• Participate in Rotary Foundation programs, events, and fundraising.

• Help develop future district leaders.

• Provide continuity for your replacement if applicable for 2012-13

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*Responsibilities*Responsibilities• Assist clubs identifying district committee

members

• Assist the clubs in identifying a *Club Trainer

• Coordinate training with the district Training committee and Club Trainer

• Learn and conduct * webinar meetings with club leadership (contact District Trainer – Tim Kaminski )

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Communication PlanCommunication Plan

• Responsibility for communication

• Frequency of communication

• Content of communication

• Methods of communication

• *Web Meetings

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DAG-Effective GoalsDAG-Effective Goals

• Shared-What is working for you now?

• Measurable-Can you measure what your are doing?

• Challenging-What are your challenges?

• Achievable-Are your goals achievable? How can the District Help?

• Time specific-Time is flying by-Do I have time for this position? Can I make time?

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Your Club VisitYour Club Visit

Focuses on:

• Assessing a club’s progress toward its goals and the strategies being used to achieve those goals

• Suggesting practical solutions to problems challenging the club

• *New Innovations for clubs

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Memo of Club VisitMemo of Club Visit

• Tool for district leaders to assess club effectiveness

• Final version serves as an official record of a club’s annual progress

• Based on the elements of an effective club

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ADG 5580 VISIT REPORTADG 5580 VISIT REPORT

• ADG:__________________ Area ____ Date:___________

• Circle one: Board Mtg Club Mtg or Event:____________________________

• Club:________________________Location_______________________________

• Checklist: Review- Membership ... Foundation ...Conference ...Dues/ RI...

• Notes-

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Governors Official VisitGovernors Official Visit

Focuses on:

• Motivating club members to participate in service projects

• Reviewing the status of the Club Leadership Plan

• Bringing attention to important Rotary issues

• Paying special attention to new, weak, and struggling clubs

• Personally recognizing outstanding club projects and the contributions of individual Rotarians

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MeetingsMeetings• L.E.A.D.S & P.E.T.S Presidents-elect training seminar

• District assembly

• District conference

• District leadership seminar

• District membership seminar

• District Rotary Foundation seminar

• *Rotary Leadership Institute (RLI)

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District ResourcesDistrict Resources• District committee members

• District governor

• District governor-elect

• District governor-nominee

• District Trainer

• District Office – Diane Collins

• Fellow assistant governors

• Past district leaders

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District 5580 Committees/ChairsDistrict 5580 Committees/Chairs• Awards Committee: Chair: Julie Rothmeier

• Communication: Chair: Jennifer Miller

• Four Way Test: Chair: Carmen Plummer

• Friendship Exchange: Chair: Betty Opheim

• Literacy: Chair Heather Ranck

• Membership: Chair: Larry Riggs

• Public Relations: Chair: Kim Kemmer

• RYLA/Rotaract/Interact: Chair: Marty Byrnes

• Health/Water/Sanitation: Chair: Bob McLean

• Youth Exchange: Chair: Jean Hannig

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District 5580 Committees/ChairsDistrict 5580 Committees/Chairs

• Strategic Planning: Chair: Robert Russell

• Newsletter: Chair: Bob Tomlinson

• Bylaws: Chair: David Vose

• Club Visioning Coordinator; Marilyn Chambers

• Foundation: Chair: Albert Watrel

• Training: Tim Kaminski

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RI and Foundation ResourcesRI and Foundation Resources

• Official Directory

• RI Catalog

• Manual of Procedure

• The Rotarian or Rotary regional magazines

• Rotary World

• RI Web site

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Key RelationshipsKey RelationshipsDistrict leaders

• District governor

• District governor-elect

• District governor-nominee

• District Trainer

• District Office - Diane Collins

• Assistant governors

• Other district committees and their members

Club leaders

• Club presidents

• Club secretaries

• Club committee chairs

• * Club-level trainers

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Working with ClubsWorking with Clubs

An effective communication plan considers:

• Each club’s needs

• Example of successful projects

• Available resources

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Elements of a Key MessageElements of a Key Message

• Examples of Rotarians in action — making differences in their clubs, their communities, and the world

• Committee goals and strategies to achieve them

• Links between club members and the committee

• Results from previous projects, plans, and discussions showing the committee’s work with clubs

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New District Programs

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Avenues of Service1.Club Service

2. Vocational Service

3.Community Service

4.International Service

5. *NewGenerations

The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

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““ERGOKO”ERGOKO”

Every Rotarian Get One Keep One

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What is a Club VisionWhat is a Club Vision

It is a living management tool that:It is a living management tool that:

• Defines a shared commitmentDefines a shared commitment

• Provides long-term directionProvides long-term direction

• Creates a framework to establish Creates a framework to establish goals and objectivesgoals and objectives

• Optimizes use of resourcesOptimizes use of resources

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How Will Clubs Benefit FromHow Will Clubs Benefit From Club Visioning? Club Visioning?

• Plan-Long range (strategic)Plan-Long range (strategic)

• Annual goals (Actions and plans)Annual goals (Actions and plans)

• Continuity in projects/decision makingContinuity in projects/decision making

• Consensus for decision makingConsensus for decision making

• Club members know “what we stand for”Club members know “what we stand for”

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Club Training ProgramClub Training Program

• A club-level training program should:

• Ensure that club leaders attend district meetings

• Provide consistent and regular orientation for new members

• Offer ongoing educational opportunities for current members

• Create a leadership-skills development program for all members

• Help the club to create a strategic plan

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Rotary Leadership Institute - RLIRotary Leadership Institute - RLI• MISSION OF THE ROTARY LEADERSHIP INSTITUTE

• “The purpose of The Rotary Leadership Institute is to provide an educational opportunity for Rotarians identified as potential leaders by their club presidents.

• Each club president will be asked annually to nominate club members as potential club leaders (not necessarily future presidents) in the years ahead.

• Courses will be given for the nominees to foster Rotary knowledge and leadership skills.

• It is hoped that these courses will also motivate the participants to be enthusiastic, creative and dedicated Rotarians..

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Rotary Leadership Institute Rotary Leadership Institute a grass roots organization of Rotarians that trains young a grass roots organization of Rotarians that trains young

Rotarians to take the lead in their clubs and in their communities.Rotarians to take the lead in their clubs and in their communities.

• D-5580 & D-5590 formed North Star Division

• North Star Division Chair – Tim Kaminski

• Facilitator training will be in late September

• 1st RLI Institute will be offered in late fall or early winter.

• Estimated cost to $65-$95 per person plus transportation & lodging

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Flow of InformationFlow of Information

• You can help Rotary clubs locate the resources they need to be effective.

• You receive information from :

— Clubs

— District leadership (district governor, governor-elect, governor nominee district trainer, district office, assistant governors, and other district committees)

— RI and Rotary Foundation committees resource groups, and appointees

— RI and Rotary Foundation publications

SIS

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Role of Assistant GovernorsRole of Assistant Governors• Assist club presidents-elect in setting club goals.

- Collect a completed Planning Guide Effective Rotary Clubs for District Governor - Complete your Goals and send them

to District Governor Elect.

• Visit clubs at least four times a year. - Schedule quarterly visits . At least once in person and 3 webinars

• Monitor the progress of each club’s service projects.

• Encourage clubs to follow through on the governor’s requests and recommendations.

• Help clubs plan and schedule the DG official visit.

• *Promote Club Visioning, Club Trainer and RLI

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What’s Working for you?What’s Working for you?

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• 5

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Thank You Thank You for serving Rotary for serving Rotary

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district 5580 assistant governors quarterly webinar number 1 august 24, 2011

Documents

district training committee

district meetings

district help

club visitfocuses

developing district

club trainerlearn

club vision

future district leaders