District 5 Staff Agenda May 18, 2011 Taylor County Extension Office 10:00 am EST

D5 News: A New Baby Lane Stallard!

Congratulations Will and Megan!

D5 News - A New Home! Congratulations Marla and Aaron!

Personnel & Programs • PERSONNEL UPDATES

• PROGRAM HIGHLIGHTS for DISTRICT 5 Christy Nuetzman, FCS Rick Greenwell, ANR Dennis Morgeson, Hort. Megan Klee, 4-HYD

• SPECIAL RECOGNITION ESP - Awards KAE4-HA – Awards/Mtg. Host at Rough River May Staff Refreshments - Adair & Wayne Cos.

Information – Deadlines - Events • AFFIRMATIVE ACTION Plan – Draft due June 1; Final due July 1 online Report– Due July 15 online • AgHES MEETINGS – ALUMNI, STAFF, STUDENTS LT Alumni – August 6, Hardin Co Office LC Alumni - June 27, Lindsey Wilson College *Nick Roy - June 17 Golf Scramble Fundraiser Staff Appreciation Day – September 7, UK Ag Round-up – September 10, UK http://www.ca.uky.edu/alumni/index.php

• BUDGET UPDATE and ECONOMIC OUTLOOK Federal Budget – Smith Lever Funds cuts

projected at 5% cut ; KY earmarks eliminated State Budget (2012) – 1% Cut University of KY Budget – 2.2% Cut *With 2% Cuts in 4 Years = 12% Loss UK Tuition Increase – 6% Increase

*Extension and the Experiment Stations are are considered “not generating tuition”

• BUDGET UPDATE and ECONOMIC OUTLOOK Proposed Raises (Must be BOT Approved) Support Staff - 3% suggested maximum Agents – Flat Rate Bases on Merit (3% Pool) 5 Rating: $1430 (82) 4 Rating: $1330 (198) 3 & NR Rating: $1080 (107) 2 & 1 Ratings: -0- *Agents must have started before January 29th

Increased Vacancies, no State hires rest of 2011 Engage Key Leaders in Communicating

• BUDGET FORMS DUE – May 1st Budget Plan Budget – Dept. of Local Govt. Memorandum of Agreement Schedule of Disbursements Salary Adjustment Form/Letter Special Dist. Uniform Financial Statement Additional Budget Deadlines: Tax Rates – July/October (as soon as set) Legal Notice - October 1 File Audits - Annually or every 4 years Final Payments to UK http://ces.ca.uky.edu/cesdd/districtboard

• CATPAWS SYSTEM UNDER REVIEW New system up by July 2012 Dr. Ken Jones, State Contact • CHI EPSILON SIGMA No state funds for national involvement Communication with local Agents is critical • COMMUNICATIONS CONFERENCE Archive Sessions – Share with support staff No follow-up face to face session scheduled Resources: http://ces.ca.uky.edu/ces/

• COUNTY COORDINATOR LIST – 2011-2012 Due July 15 (Rotation as Appropriate) http://ces.ca.uky.edu/cesdd/OfficeTools • COUNTY PROGRAM REVIEWS Clinton County – Tuesday, July 19 Wayne County – Thursday, July 21 Russell County – Wednesday, July 20 D5 Team Leader: Martha Thompson *Don’t Forget 6 Month Follow-up Report

• FARMER’S MARKETS Jessica Hinkle, KDA Contact St. Farmers Market Food Program Materials

• FEDERAL REVIEW – Re-SCHEDULED Hardin County - November 3 and 4 Reviewer – Richard Waters, Dept. of Justice • 4-H ACCESS Enter data throughout the year Online Support; Contact – Jordan Adler

• GRADUATE SCHOOL Great Plains Program Update Degree Masters Approvals Spring Completions to Martha Thompson • HEALTH BENEFIT OPPORTUNITY “Wellness on Wheels” – UK Health Screening Location and Date: TBA (in D5, early June ) Cost: Free to all D5 Employees Registration: District 5 Office

• HOLIDAY LEAVE – MAY 30TH , MEMORIAL DAY Work on Holidays - Take leave within 6 weeks Report all leave in CATPAWS

• INTERNSHIPS – 35 STATEWIDE Hardin (Stillwell) Shameen Eure, UK/Ag Econ Marion (Creed) Whitney Rodgers, WKU/FS Meade (Goodwin) Whitney Churchman, WKU Ag/Com Nelson FCS (Smith) Dayna Parrett, UK/MS FS Washington FCS (Kennedy): Emily Stagner, WKU FCS Supervising Agents: Schedule Visits with DD Facebook for Summer Extension Interns:

http://www.facebook.com/?ref=home#!/home.php?sk=group_122810014466699&ap=1

• IT UPDATES Domain for County Websites – new! Event Calendar - Live May 16, enter data now Lync – Installation Files Ready Office 10 – Disks (Requires Key) Outlook Anywhere Satori URL address for County Websites – Shorter! *Example: http://uky.ag/adair Website Hits – Link to Facebook Training Links: http://www.ca.uky.edu/agcomm/tr_training_hub.asp http://hr.uky.edu/TandD/tt.php

• KSU UPDATE New Staffing Model for KSU & County Offices KSU Co. Agent supervises Para-Professional D5 Wish List (Small Farms, EFNEP, Youth, etc) • LEADERSHIP/LEGISLATIVE ACTIVITY Lincoln Trail Counties – June 18th Committee Report: Jennifer Bridge *List of County Ideas/Programs Due by June 1 to Jennifer

• MENTOR CERTIFICATION July 15 - 9:30 AM - 2:00 PM EDT Weldon Suite, E. S. Good Barn, Lexington, KY D5 Contacts: Katie Alexander & Christy Martin • MITT (Managing in Tough Times) Website – revamped/user friendly http://uky.ag/moneywise Daily Postings - facebook friends D5 Contact: Jody Paver – County Packets

• PERFORMANCE APPRAISALS Mandatory Year for Agents over 1 year http://ces.ca.uky.edu/cesdd/agent All information due July 15:

oAgent Performance Appraisal Document oStatistics, Meeting and Activities,

Expenses (State Expenses due in June) oAffirmative Action Report oImpact Statements (5) oFSNEP

Evaluation Sessions To Be Scheduled during

July and August at 2 sites in District 5

• POW Year to Update: Drafts were due May 15 to DD Final Update due in CATPAWS by June 30 New 4 Year POW: Training, September Staff Pac Codes are available, Program and Staff Development Webpage http://www.ca.uky.edu/psd/program_development.php http://www.ca.uky.edu/psd/reports_reporting.php

• SECRETARY TRAINING - Fall, 2011 Contact Group: 4-HYD Agents Planning Needs: Committee/Contact Agent Location and Program

• SNAP-ED Unspent Money returned to Federal $1200 per county – CATPAWS Record Counties should spend all monies Additional funding available thru Dr. Vail

• SPECIALIST FEEDBACK ON AGENTS Survey is forthcoming, developed thru JCEP Dr. Henning will tabulate and share results

• STAFF CERTIFICATION Request from UK Payroll every 6 months

• STAFF – AGENTS' FALL PICNIC (September 14) Committee: 1 Rep. - Program Groups

• STATE FAIR ASSIGNMENTS Cloverville – completed Livestock/Horse – Assignment by Specialist http://ces.ca.uky.edu/cesdd/District5Miscellaneous • STATE EXTENSION COUNCIL

Summer Meeting – July 12, Lexington Area District Forums – November thru January KSU Delegates – Invitation/Involvement

• TAX-EXEMPT 990 Forms

o4-H Groups Exempt unless formed a 5013c before December oSome Homemakers/MG’s complete

Record for State Level

oComplete today; Check EIN’s, etc. oUpdate annually as changes occur

• VOLUNTEER FILES County files should be up-to-date During current/next year, files will be checked

APRIL BIRTHDAYS! • April 2 Katie Alexander, Breckinridge CEA for FCS • April 7 Linda Bell, Clinton County 4-H Program Assistant • April 9 Margie Hernedez, Russell County SNAP-Ed Assistant • April 11 Roberta Hunt, Washington CEA for 4-H YD • April 16 Betty Kimbler, Russell County Support Staff • Christy Martin, Russell CEA for 4-H YD • April 17 Carol Hinton, Breckinridge CEA for ANR • April 22 Marcy Ward, LaRue County Support Staff • April 23 George McCain, Marion CEA for ANR • April 28 Sue Ann McCandless, LaRue Support Staff

MAY BIRTHDAYS! • May 2 Regina Markins, Meade County Support Staff • May 6 Jack Ewing, Grayson CEA for ANR • May 7 Kelly Carney, Taylor County Support Staff • May 13 Debbie Shepherd, Casey CEA for FCS Connie Conlee, District 5 Administrative Support Staff Seth Hart, Wayne County 4-HYD Program Assistant • May 19 Danielle Hutchins, Nelson CEA for 4-H YD • May 20 Beth Wilson, Pulaski CEA for Horticulture • May 22 Patricia Richards, Russell County Support Staff • May 28 Matt Adams, Hardin CEA for ANR • May 29 Glen Roberts, Wayne CEA for ANR • May 30 Juanita Herron, Marion County EFNEP Assistant Brenda Williamson, Pulaski County EFNEP Assistant

PROGRAM GROUPS • 4-H YOUTH DEVELOPMENT • ANR/HORTICULTURE • FAMILY AND CONSUMER SCIENCES

LYNC TRAINING • Follow-up to Communication Conference • Agent Contact: Dennis Morgeson • Online Guests: Dr. Gary Palmer and Terry Evans