discovering microsoft word 2016€¦ · web viewapply terms in the chapter with application. the...

Discovering Microsoft Word 2016

Chapter 4: Design Tab in Word 2016Last update: 6/30/2019

ESSENTIAL OUTCOMES

4. Analyze technical writing and apply Design tab skill sets to Word scenarios by:a) Analyze skills sets provided in the handout (Documenting Formatting and Page

Background toolbar).b) Apply various skill set features to Word scenarios. If you review the bookmarks, you will

be able to find specific skill sets within the document.c) Achieve industry-recognized certification, learn the computing skills companies are

seeking, boost workforce resume, differentiate student from other applicants, gain valuable experience and confidence, heighten earning potential, and prepare for a successful future.

d) Apply terms in the chapter with application

The Focus

n Chapter 4, the focus will be on learning the skill sets that are provided underneath each of the toolbar ribbons for the Design tab. The focus will be on the skills sets that you need to know for certification in Microsoft Word 2016. There are two ribbons listed under the Design tab. They are as follows:I

1. Document Formatting: features that allow you to add a theme to a document; add formatting to heading styles; change the colors, fonts, paragraph spacing and effects in a document.

2. Page Background: features that add watermarks, page color and page borders.

Document Formatting Ribbon

The Document formatting toolbar ribbon has various option in changing the formatting of a document. You have the following options:

1. Themes, Style Sets, Colors and Fonts2. Paragraph Spacing3. Effects

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Themes, Style Sets, Colors and Fonts

A theme is a set of formatting choices that can be applied to an entire document and includes style sets, theme colors, fonts, and effects. Themes are preformatted and given names. The diagram on the right demonstrates the type of themes that are provided for use in Word 2016. Each specific theme has been given a name, so all you do is click on the theme and it will be inserted into the document.

Once you have a theme, you can now change the style set, color and font and add effects simply by selecting the drop-down arrows to the right of each of the options.

Style Set

You can add a specific style set to your document. Each style set has a specific name. A style set affects the type of fonts and spacing allotted in a document.

You can hover over each of the styles and Word will automatically show you how the document will look if you were to select that style.

Colors and Fonts

After adding the style to a specific document, you can then change the color and the type of font used in the document by selecting the colors and fonts icon (see the two diagrams on the right).

Paragraph Spacing

The Paragraph spacing option allows you to change the paragraph spacing. If hold your cursor over each of the built-in option, it will provide you with the before and after spacing as well as the actual line spacing of the document.

In the example on the left, the Compact style set has been selected. This type of style set has 0pt before spacing, 4pt spacing after the paragraph and puts the entire document on single spacing.

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Effects

Youi can also add Effects to a style set in a document. By looking at the image on the left, you see that each style has a name. To add an effect, click on the name of the style set effect that you want and it will automatically adjust your document to the specific style set.

Page Background Toolbar

There are three options underneath the Page Background toolbar ribbon. They are: Watermark, Page Color and Page Borders.

Watermark

Watermarks are images or texts that can be placed in a document and set automatically behind the text in a document. You can add text watermarks or image watermarks.

Text Watermarks

When you click on the drop-down menu right below the Watermark icon, a drop-down menu will open (see image on the right). You are given a scroll bar on the right side of the drop-down menu that allows you to scroll through to view the text watermark options. To insert a text watermark, click on the watermark you want to insert and it will automatically be placed in the document behind the text.

Custom Watermark

You can also customize a text watermark. Customizing a watermark means that you can add your own text, choose your font style and size as well as the color of the watermark. You can also choose an image as a watermark.

To customize a text watermark:

1. Select “Custom Watermark” on the drop-down menu.2. Select the circle in front of the Text Watermark option.

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3. Once you select the Text watermark option, you will now be able to add text in the text box. You can change the Font box. You can change the Size of the text. You can also change the color as well as the layout of the text by choosing diagonal or horizontal.

4. Once you have made all the changes you want, then click on “Apply”.

Page Color

If you want to add background color to a page, you need to use the Page Color icon.

You have a couple of options for inserting background color. You can choose “More Colors” or “Fill Effects”.

More Colors: By clicking on “More Colors”, you will have more color options to choose from. Just select the color that you want and it will automatically be inserted as background color for your document.

Fill Effects

When you click on the Fill Effects arrow, the Fill Effects dialog box will open. On the Fill Effects box, you will have four tab options:

1. Gradient2. Texture3. Pattern4. Picture

When you are looking for “Fill Effects”, make sure you look through all four of the tabs at the top.

Gradient Fill Effect

On the Gradient Fill Effect, you may choose to add one color or two colors. Just select the first or second circle under the “Color” section. The third circle, “Preset”, allows you to add preformatted colors into your document.

When you select the “Preset” option, and then select the “Preset colors” drop down arrow, you will be able to choose from a variety of colors. Use the scroll bar to see the options.

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Once you select a color, you also have the option to the shading styles as well as the Variants for the preset color.

Texture

The Texture option allows you to add a preformatted texture as background. When you are sending a cover letter, resume and job reference documents online, adding a professional texture such as the Parchment background color enhances the overall professionalism of your document.

When the Texture box opens, to find the name of each texture, just select the color. At the bottom of the scroll bar, you will see the name of the texture displayed.

Pattern

The Pattern Texture option allows you to add patterns. You are given the option for Foreground color and Background color.

To add foreground or background color to a document, select the drop-down arrow and then choose the color you want to use.

If you want to add a pattern, above the foreground and background color options, you will see the choice of patterns that you can use as well.

Picture

You may also add a picture as background to a document (as opposed to an image as a watermark).

To insert an image, click on the “Picture” tab at the top of the Fill Effects box and then click on the “Select Picture” icon. You will have to browser for the image. Make sure you have saved the image you want to use as background to your computer. Then browse for it when you select the Picture icon on the Fill Effects icon.

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Page Borders

You can add several different types of borders to a document. You can add a border around text or you can add a page border. There are three tabs at the top of the Borders and Shading dialog box: Borders, Page Border and Shading.

Borders

The first tab on the Borders & Shading dialog box is the “Border” tab. The “Border” tab is used when you want to add some form of border around text or paragraphs.

In the first column, you will see “Setting”. This column allows you to choose the type of border you want to insert: none, box, shadow or 3-D.

The middle section allows you to choose the style of border you want to use as well as the color and the width of the border.

Apply to: this option allows you to apply a border around text or paragraphs.

To add a text or paragraph border:

1. Select the word or paragraph where you want to insert a border.

2. When the borders box opens, select the Setting or type of border you want.

3. Then select the style, color and width for the border.4. Then go to the “Apply to” and select either “text” or

“paragraph”. 5. Then click on “Ok”.

The list above demonstrates the paragraph border option.

Page Border

The Page border options allow you to place an outside border in a document. When using the border feature, you need to make sure that the page border used is appropriate for the document. Usually you want the border to match the theme of the document.

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To add a page border, select the Page Border tab at the top of the Border and Shading dialog box. You have two options here to the type of border you want to add. You can use the Setting features or the Art tab feature.

Setting Feature

In the Setting feature, you would choose the type of Setting you want (Box, Shadow, 3-D, etc.), the Style, the Color and the Width.

Art Tab

The Art Tab option is at the bottom of the Border & Shading dialog box (see image to the left).

When you click on the drop-down arrow to the left of the Art tab, a list of available, preformatted borders that can be added to a document (see image on the left). CAUTION: when you add an Art tab border, make sure the border chosen fits the theme of the document.

Apply to:

If you review the image above on the right side of the page, you will see the available options that can be applied when inserting a page border into a document. You can apply the border to the entire

document, just a section or on the first page only.

Options:

The Option icon on the Border & Shading dialog box allows you to adjust the border.

You can adjust the border so it measures from the Edge of a page or from text. When you use this feature, you will have to adjust the margins as well (see diagram on the right).

Next Step in Chapter 4

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Chapter 4 Exercises will include new information from the Design tab as well as skill sets learned in Chapter 1, 2 and 3. Throughout each chapter, you will be building on and using skill sets that you have learned in previous chapters.

Create a folder on your flash drive called “ISS Word.” Inside that folder create a folder called “Chapter 4”. Inside that folder, create a folder that contains your first and last name. This is the folder that house all your completed Chapter 4 exercises. As you complete each exercise, please make sure you show me your work AS YOU COMPLETE THEM. Do NOT wait to show me more than two exercises at a time. It takes too long to grade exercises if I must grade more than two. When you have finished all exercises, I should be able to give you your final grade.

This handout is your guide for helping you complete your Chapter 4 Exercises. When you are working with new features in the exercises, if you are not sure how to use them, you are to come back to this handout and work your way through the examples. It is your job to figure out how to use each feature. Do not expect me to come over and tell you how to do them step-by-step—I will not do this because that is what this handout is for…it is your guide. If your features do not function properly, or you are having difficulties, I am available. My first step will be to ask you to show me the steps you used for the feature. If you have not even attempted to use the feature, or you have not reviewed it in the handout, I will tell you to look it up in your handout and call me back if you still cannot figure it out.

Make sure you are doing your own work. If you are caught cheating, regardless if it is one or all exercises, you will receive a “0” for the exercises in the Chapter. For those of you who have friends in the class, be careful…lazy people are not stupid. They know they can make you feel guilty and they will find a way to manipulate you into giving them your work. They will come up with tons of excuses as to why they did not do their work…it all comes down to the fact that they simply choose not to do it. Just remember: they do not care whether you receive a “0” if you are caught; they only care about themselves. If they cared about you, they would not ask to copy your work because the risk to you would be too great. So, be smarter than them and say, “Do you own work and learn the material so that you can pass the MOS exam!” That way, you are demonstrating “true” friendship because you care about their well-being!

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