disciplines of getting things done, handouts · · 2016-05-025 what is flow? © 2014-2016...
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DisciplinesofGettingThingsDone
2016InfinityRehabNorthwestSymposium
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TheEffectiveExecutive
Everythingyoudorequiresyourtime.Thismeansthatyoureffectivenessislimitedbythewayyoumanage
yourtime,yourscarcestresource.Unlessyoumanageyourtime,youwillnotbeabletomanageanythingelse.Themanagement ofyourtime,therefore, isthe
foundationforyoursuccess.
PeterDrucker© 2 0 1 4 -2 01 6Leadersh ip Link, In c.
Today’sAgendaI. FocusII. FlowIII.MeetingMasteryIV. EmailManagementV. Delegation
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DisciplineOne:Focus
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DisciplineOne:Focus
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TheFour-FoldFocusofaLifePlan
TheSELFTask
TheLOVETask
TheWORKTask
TheSERVICETask
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X Y Z
SimplifiedGoalSetting
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GoodGoaloraBadGoal?
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Iwanttorunamarathon.
Iwanttorunamarathonsometimeinmylife.
IwanttorunamarathonbyJune30,2016.
IwanttorunamarathoninunderfourhoursbyJune30,2017.
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HowManyGoalsShouldYouHave?
IfaTeam… ThenaTeam…
TheFiveDisciplinesofExecution© 2 0 1 4 -2 01 6Leadersh ip Link, In c.
TheEffectiveExecutive
Concentration—thatis,thecouragetoimposewhatreallymattersmostandcomesfirst—istheexecutive'sonlyhopeofmasteringtimeandeventsinsteadof
beingtheirwhippingboy.
PeterDrucker
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WhatisFLOW?
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FlowisatermpioneeredbythelegendaryMihaly Csikszentmihalyi inhisgroundbreakingbookbythesamename.Itreferstoastateof
optimalexperiencewherewe’redoingsomethingthatcapturesourattentionandconsumesourimagination,seeminglywithoutexertinganyeffortwhatsoever. Flowchallengesuswithoutbreakingus,keepingusfromboredomwithoutburningusout.Inastateofflow,timestands
stillandworkfeelslikeplay.
HowtoConductaWeeklyPlanningMeeting
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Bill’sLawofScheduling
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ThreeAimsoftheWeeklyPlanningProcess
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IsThisaTrueEmergency?
A
B
C
D
E
HowtoConductaDailyCheck-In
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OneHourofYourWakingWeek
30minutes1xperweek
5minutes1xperday
Activity VersusAccomplishment
ACTIVITY ACCOMPLISHMENT
YouGottaPruneDemThings!
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GoodtoGreatMostofusleadbusybutundisciplinedlives.Wehaveever-expanding‘todo’lists,tryingtobuildmomentumbydoing,doing,doing—anddoingmore.Anditrarelyworks.Thosewhobuiltgood-to-greatcompanies,
however,madeasmuchuseof‘stopdoing’listsas‘todo’lists.Theydisplayedaremarkabledisciplineto
unplugallsortsofextraneousjunk.
JimCollins© 2 0 1 4 -2 01 6Leadersh ip Link, In c.
WhatHappensifMyBossandIDisagree?
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168Hours:YouHaveMoreTimeThanYouThink
ThemostusefulthingI'veeverdoneinanyorganizationistrainthestaffonhowtohaveefficientmeetings.Byincreasingmeetingefficiency, itgivesmeatleast ten
extrahoursaweek.
JohnAnner
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MeetingEffectivenessScoreSheet
ITEM 1- 10
1.There was aclearly s tated purpose for why wewere having this meeting.
2.This meeting s tarted on time.
3.This meeting ended ontime.
4.This meeting had awritten, focused agenda.
5.We followed the written, focused agenda.
6.The people who needed to bein this meeting were inthis meeting.
7.Meeting attendees were fully present, not dis tracted byother activities .
8.Everyone in the meeting participated meaningfully.
9.We captured the commitments ofthe meeting byreviewing who was going to do what bywhen.
10. I enjoyed attending this meeting.
TOTAL
FourRolesandResponsibilitiesforEveryMeeting
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2
3
4
HowManyPeopleShouldBeinaMeeting?
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MeetingAttendees RelationalLoad
3
4
6
8
12
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ThreeKindsofMeetings
Meeting Frequency Purpose
HowDoYouGetYourEmailInboxtoZero?
D,D,D,FEmailBatchProcessingSystem
Isitan
Orisit
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Email That’s Read
Body
FirstSentence
SubjectLine
WARNING:NeverUseEmailThisWay.Ever.
Execution:TheDisciplinesofGettingThingsDone
Gettingthingsdonethroughothersisa
fundamentalleadershipskill.Indeed, ifyoucan’t
doit,you’renotleading.
LarryBossidy andRamCharan
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DelegationFlowChart
Ido. Ido,youwatch. Wedo. You do,I
watch. Youdo.
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LevelsofDelegatedAuthority
Plan&Report
Act&Plan
Act&Report
Act
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AboutBillZipp
IDEAS
Ihelp senior leaders and heads of sales build ahealthy, thriving bus iness bydeveloping s trong profess ional relationships that deliver exceptional financialresults . Not one or the other, but both at the same time. This is my pass ion.
As an executive coach and sales consultant, I’ve spent thousands of hours workingwith hundreds ofbus iness leaders around the world, from Fortune 500 firms , likeAutomatic Data Process ing and CiscoSystems, to mid-s ize companies , likeConcurTechnologies and Shoei Electronic Materials . Many ofthese companies experienceddramatic revenue growth while working with me, some even doubling and triplingannual sales .
541-752-5323 [email protected] www.billzipp.com