disaster proof
TRANSCRIPT
Disaster Proof Your BusinessStrategies every business must know in order keep their data fully
protected and retrievable in the event of a disaster
If your server suddenly crashed and all your
data was erased, how long would it take before
your business was back up and running as
usual? Do you have a solid plan to ensure your
business is disaster proof in the event of a
disaster?
What Is A “Disaster”?
Any unplanned interruption of
access to your data for an
unacceptable period of time for
whatever reason.
What Would My Business
Consider a Disaster? Natural Disasters (i.e. snow, hurricanes, tornados, earthquakes, fires, etc.)
Employee Downtime from old equipment running the risk of Server
crash
Employee Downtime due to:
3rd party software malfunctions
3rd party attacks on your internal network
A disgruntled employee
Situations keeping staff from their work space
Theft in the office place
How does your current business continuity strategy stack up against
these challenges?
What are the causes?
Hardware Failure
Human Error
Software Corruption
Computer Viruses
Theft
Hardware Destruction
How Do These Disasters
Affect My Business?
How Do These
Disasters Affect My Business?
Your company cannot do “business as usual”
Staff may be unable to perform many functions
Clients may not be able to reach your staff
Prospects may not be able to be engaged
Revenue your staff produces by the hour ceases every
hour they can’t produce
Lost Sales…
Lost Productivity…
Loss of Revenue $$$…
Why Should You Be Concerned?
According to the analyst firm IDC, about 70% of ALLsuccessful attacks on computer networks were carried out by employees and insiders
The survival rate for companies without a disaster recovery plan is less than 10%! (Touché Ross)
40% of companies shut down for 3 days fail within 36 months (Contingency Planning and Management)
International Data Corp. estimates that companies lose an average of $84,000 for every hour of downtime
Lose Access to
Your Data,
Lose Your Business
It’s That Simple…
4 Common
Misconceptions
Businesses Have About
Their Backup Systems
That Give Them A False Sense
of Security:
Common Misconceptions
1. Assuming all of your data is being protected simply
because you already have a backup system in place.
Common Misconceptions
1. Assuming all of your data is being protected simply
because you already have a backup system in place.
2. You have a firewall, antivirus, and backup system
in place-so our business is already protected.
Common Misconceptions
1. Assuming all of your data is being protected simply
because you already have a backup system in place.
2. You have a firewall, antivirus, and backup system
in place-so our business is already protected.
3. Thinking that backing up your data will allow you
to quickly restore your network to its original state,
quickly and easily.
Common Misconceptions
1. Assuming all of your data is being protected simply
because you already have a backup system in place.
2. You have a firewall, antivirus, and backup system
in place-so your business is already protected.
3. Thinking that backing up your data will allow you
to quickly restore your network to its original state,
quickly and easily.
4. Trusting that your backup is automatically working
without doing periodic test restores.
The Reality is…
Nearly 100% of disasters and restoration
costs can be completely avoided or at least
greatly mitigated with proper planning and
proactive maintenance.
9 Strategies to Make Sure You
Don’t Lose Data
Strategies to make sure you don’t
lose data
1. Make sure you are backing up your system
regularly (at least daily): to both a local and offsite
storage system.
Strategies to make sure you don’t
lose data
2. Ensure that all of your systems have up-to-date
antivirus software and are on a program for
automatic updates of all virus definitions, and
frequently check for success.
Strategies to make sure you don’t
lose data
3. Ensure all of your systems are on a program for
automated update of (nearly) all software security
patches, and frequently check for successful
completion.
Strategies to make sure you don’t
lose data
4. Set up a firewall, that is regularly monitored,
updated, and tested by an IT professional.
Strategies to make sure you don’t
lose data
5. Have a written policy that clearly explains the
appropriate use of business technology and where
employees should save their data… and check
adherence to it regularly.
Strategies to make sure you don’t
lose data
6. Design your network permissions so that
employees only have access to the data they
absolutely must have access to in order to do their
jobs, and nothing more.
Strategies to make sure you don’t
lose data
7. Keep spare hardware for your most critical
systems on hand for fast replacement and system
recovery – this is the easiest and fastest way.
Strategies to make sure you don’t
lose data
8. Test systems regularly! Perform a complete
data restore to make sure your backups are working
properly.
Strategies to make sure you don’t
lose data
9. Put together a backup and disaster
recovery/business continuity plan that will quickly
get your business operational in the event of a
major hardware failure or natural disaster.
What Your Business Needs Remove manual processes/automate your backups
Business continuity
Single hardware failure
Multiple hardware failure
Site failure that prevents access
Bare metal restore
Without need of operating system
Monitoring of logs and management of backups
Confirm completion and restorability
Notification if there is an issue
Speed to restore individual files
Regulatory compliance
Security/Encryption
Key Components
Create mission-critical documentation
Hardware
Software applications
Office equipment (i.e. printers, copiers, etc)
Physical layout of network equipment
Network layout
Develop emergency contact list
Organizational escalation procedure
Vendor list
Proactive, NOT Reactive
Proactive Monitoring and Management
Daily health checks (i.e. event log, disk space, CPU
monitoring)
Anti-virus updates
Back-up verification
Updates to address system security vulnerabilities
Configuration management
Virus detection, elimination and protection
Testing and Monitoring
Develop recovery scenarios
Communicate and monitor the plan
Try to “poke holes” in the plan
Keep the plan updated
What to do if you have concerns?
1. Contact your IT professional.
2. Define your most critical data and systems.
3. Get specific about the following: How fast must you be able to recover data? How long can your business be down? What is this worth to your business?
4. Design systems and policies that accommodate these requirements.
Manufacturing SMBs Professional Services Legal
How Can We Help You?
As your Trusted Advisor and CIO, we become your
team of trained, certified professionals who quickly
and effectively eliminate your IT problems and
continually introduce you to new solutions aimed at
reducing your costs, improving your efficiencies and
mitigating your business risks.
Professional and IT Consulting Services for you!
Questions?
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