directorate of national examinations approved eng.pdfdirectorate of national examinations grade 9...

Directorateof National ExaminationsAdministration Handbook for Kingdom of Bahrain SchoolsAppendix 2017

هـيـئـة جـودة التعـلـيـم والـتـدريـب

Kingdom of Bahrain - مملكــة البحريـــنEducation & Training Quality Authority

Directorateof National Examinations

Grade 9ArabicEnglishMathematicsScience

Grade 12ArabicEnglishProblem Solving

Administration Handbook for Kingdom of Bahrain SchoolsAppendix 2017

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TABLE OF CONTENTS

INTrOduCTION 1

PArT ONE: TImETABLES FOr 2017 NATIONAL ExAmINATIONS 2

1.1 Timetable for May 2017 G9 National Examinations 2

1.2 Timetable for March 2017 G12 National Examinations 3

PArT TwO: INSTruCTIONS FOr INvIgILATOrS 4

2.1 Arranging the Examination Hall 4

2.2 Before the Examination Begins 5

2.3 During the Examination 6

2.4 After the Examination 6

2.5 Collection of Answer Papers 6

PArT ThrEE: CONTACT wITh dNE 7

PArT FOur: ExAmINATION rEgISTrATIONS ANd SPECIAL ArrANgEmENTS 8

4.1 Registration of Students’ Data 8

4.2 Deadlines for the Submission of Special Arrangements Applications 8

PArT FIvE: FOrmS 9

S01: Student Transfer Form 11

S02: Application for Special Arrangements Form 13

S03: Writer’s Transcription Cover Form 15

S04: Application for Special Consideration Form 17

S05:AttendanceRegisterSupplementaryForm 18

S06: Comments on the Examination Form 19

S07: Suspected Malpractice and Maladministration Form 20

S7.1: Malpractice and Maladministration Investigation Form (Student) 21

S7.2: Malpractice and Maladministration Investigation Form (Invigilator) 22

S08: Declaration of Interest Form 23

S09: Result Enquiry or Appeal Against Result Enquiry Form 24

© Copyright Education & Training Quality Authority – Bahrain 2017@ BQA – DNE

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1Administration Handbook for Kingdom of Bahrain Schools – Appendix 2017@ BQA – DNE

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INTRODUCTION

The 2017 Administration Handbook Appendix for Schools in the Kingdom of Bahrain contains

all instructions, events and timetables that organise the conduct of national examinations in

parts: 1, 2, 3 and 4, while in part 5, it contains the Forms.

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2@ BQA – DNEAdministration Handbook for Kingdom of Bahrain Schools – Appendix 2017

PaRT ONe: TImeTables fOR 2017 examINaTIONs

1.1 Timetable for National Examinations – g9 (may)

date Subject Time

Tuesday 02 mayScience: Paper 2 (80 mins)Paper 1 (60 mins)

08:00 – 09:2010:45 – 11:45

wednesday 03 mayArabic: Paper 1 - Writing (90 mins)Paper 2 - Reading (60 mins)

08:00 – 09:3010:45 – 11:45

Thursday 04 mayEnglish:Paper 2 - Reading (60 mins)Paper 1 - Writing (45 mins)

08:00 – 09:0010:45 – 11:30

Sunday 07 maymaths:Paper 1 (60 mins)Paper 2 (60 mins)

08:00 – 09:0010:45 – 11:45

monday 08 may

English:Paper 3 - Listening (45 mins)

Arabic:Paper 3 - Listening (45 mins)

08:00 – 08:45

10:45 – 11.30

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1.2 Timetable for National Examinations – g12 (march)

date Subject Time

Sunday 05 marchArabic:Paper 1 - Writing (90 mins)

Paper 2 - Reading (90 mins)

08:00 – 09:30

10:00 – 11:30

monday 06 march

Problem Solving:Paper 1 (90 mins)

English:Paper 3 - Listening (45 mins)

08:00 – 09:30

10:00 – 10:45

Tuesday 07 marchEnglish:Paper 1 - Writing (90 mins)

Paper 2 - Reading (90 mins)

08:00 – 09:30

10:00 – 11:30

wednesday 08 marchProblem Solving:Paper 2 (120 mins) 08:00 – 10:00

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PArT TwO: INSTruCTIONS FOr INvIgILATOrS All invigilators should read the ’National Examinations Administration Handbook for Schools in the Kingdom of Bahrain’, particularly Part Three thereof titled ’Administration and Implementation of National Examinations’, and should refer to it to obtain detailed guidelines and instructions.

2.1 ArrANgINg ThE ExAmINATION hALL (1) Any hall in which an examination is conducted must provide students with appropriate conditions. It must be an environment in which the students feel comfortable, and attentionmustbepaidtosuchmattersastemperature,ventilation,lightingandquietness.

(2) There must not be any materials displayed in the examination hall, for example diagrams or wall charts, which might be helpful to students in the examination hall. Particular care must be taken with those examinations held in learning resource centres;

(3) A reliable clock must be visible to all students in the examination hall;

(4) The invigilator must ensure that the students are aware of the duration of the examination;

(5) A copy of ‘Instructions for Students’ must be displayed inside the examination room;

Note:schoolsshoulddistributeleafletscontainingtheexaminationtimetablestostudents and parents in the week before the national examinations take place.

(6) Seating Arrangements:

• Studentsmustbeseatedaccordingtotheattendanceregisterorder;

• Theseatingarrangementsintheexaminationhallmustbeorganisedinsuchawaythat students are prevented from disturbing others or overlooking their answer papers;

• Each studentmust have a separate desk or table of sufficient size to comfortably accommodate the question papers;

• If,inexceptionalcircumstances,studentsarenotworkingatindividualdeskstheymust bespacedsufficientlyapartsothattheirworkcannotbeseenby,andcontactcannotbe made with, other students;

• Theinvigilatormustcheckthateverystudentintheexaminationroomisinpossession ofanofficialidentitycardoracopythereof;

• For listening examinations, the invigilator must ensure that all students in the examination hall are able to clearly hear the texts recorded on the CD;

• Any student suffering from an infectious or contagious disease must take the examination in a separate hall in which all the examination regulations can be applied (kindly refer to Part Four of ‘National Examinations Administration Handbook for Schools’). The student’s answer paper must be placed in a separate envelope from other answer papers at the school, and the student’s enciphered CPR label should be placed on the front of his/her answer booklet;

• AcopyoftheseatingplanforeachTeachingGroupshouldbekeptinthenational examinations File at the school.

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2.2 BEFOrE ThE ExAmINATION BEgINSBefore the invigilator announces that the examination has started, he/she must:

(1) ensure that the students are seated comfortably;

(2) check that the students have all the necessary materials to enable them to complete the examination;

(3) ensure that the question packet and the answer packet are for the right grade and subject, as well as the right examination paper;

(4) open the question paper packet and ensure that all students have the correct question paper;

(5) fillintheattendanceregisterandseatingplanintheanswerpacket;

(6) ensure that the student’s enciphered CPR label is placed on the front of his/her answer booklet;

(7) draw the students’ attention to the instructionsand informationprintedon the front of the question paper, and to the fact that they must not retain any unauthorised materials;

(8) inform students that they must:

• writetheiranswersontheexaminationspaperitself,exceptforPaper2oftheProblem- Solving Examination for Grade 12 where an answer booklet will be provided;

• writetheiranswersclearly;

• notusecorrectingfluidorcorrectingpens;

• notusehighlightersorglue;

• notusedictionaries(includingelectronicdictionaries);

• notuseacalculatorfor grade 9; however, it is permitted for grade 12.

• notuseMobilephonesintheexaminationhall.

2.3 durINg ThE ExAmINATION (1) Students, who arrive late for the examinations, please refer to band (3.2.6) in the National Examinations Administration Handbook

(2) Invigilators must be fully observant at all times and supervise the students throughout the entire examination so as to prevent cheating and distractions;

(3) Invigilatorsarenotpermittedtoreadthequestionpaperstostudents;

(4) Invigilators should not give any information to students about:

• Suspectederrorsinthequestionpaper,unlessanerratumnoticehasbeenissuedby the DNE;

• Anyquestionon thequestionpaperor the requirements for answeringparticular questions;

(5) Invigilators should ensure that no question paper is copied or leaked or photographed;

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(6) Invigilatorsshouldensurethatamemberofstaffisavailabletoaccompanyanystudent who needs to leave the hall temporarily;

(7) If a student finishes the examination early, they are not permitted to vacate the examination hall until at least half way through the allocated examination time;

(8) In the event of an emergency, action must be taken as detailed in band (3.2.9) in the National Examinations Administration Handbook.

2.4 BEFOrE ThE ENd OF ThE ExAmINATION(1) Invigilatorsshouldinformstudentswhentheyhavefiveminutesremaining;

(2) Invigilatorsshouldinstructstudentstostopwritingattheendofthetimeallottedforthe examination;

(3) Students who arrived late will be given additional time to compensate for their late arrival. Please refer to band (3.2.6) in the National Examinations Administration Handbook. Invigilators will instruct these students to stop writing at the end of the additional time.

2.5 COLLECTINg ANSwEr PAPErSInvigilators should ensure the following:

(1) The label on the envelope provided corresponds to the grade, teaching group, subject and paper taken;

(2) Theattendanceregisterandseatingplanmustbecompletedandthenameoftheinvigilator mustbewrittenandattachedtothestudentsanswerbooklets.Theschoolshouldretaina copyoftheattendanceregisterandseatingplan;

(3) The student’s CPR label should be placed on the front of all answer papers;

(4) Theword“Absent”iswrittenonthelabelwhenastudentisabsent;

(5) All student answer papers and unused papers are collected before the students are allowed to leave the examination hall;

(6) Answerpapersarearrangedaccordingtotheattendanceregisterorder;

(7) All used and unused answer papers or booklets for Grade12 Problem Solving Paper 2 must be put in the answer packet, ensuring that all papers are returned to the DNE;

(8) Answerpacketsmustbesealedtomaintainahighlevelofconfidentialityoftheanswer papers,andtheymaynotbereadorphotocopiedbyanypersonunlessthisisspecifically required by the DNE;

(9) The packets containing student answer papers must be delivered by hand to the school administration, which should deliver them to the distribution centre at the end of each examination day.

Note: Correspondence, reports and forms (for example, the ‘Special Consideration’ application forms included in this Appendix), must be sent separately by the school administration to the DNE and not enclosed with the student answer papers, unless specificallyinstructedorauthorisedbytheDNEtodoso.

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Part three: ContaCt with Dne

For further enquiries, please call on:

education and training Quality authoritythe Directorate of national examinations

Address:DohaPlaza,10thfloorBuilding 2334, Road 2830, Block 428

Seef DistrictTel. 17567620

Fax: 17562308 / 17589273E-mail: [email protected]

hotline during the national examinations period, please call on:

36289999

37769999

For Special arrangements, Special Consideration and Malpractice & Maladministration,

please call on:

Tel. 17562340 – 17567281

Fax: 17589273 / 17562308

E-mail: [email protected]

During Examinations Period only

Tel: 36280246 - 36280672 – 36280279 – 36280276

Fax: 17589273 / 17562308 / 17004875

E-mail: [email protected]

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Part Four: exaMination reGiStrationS anD SPeCial arranGeMentS

4.1 reGiStration oF StuDentS’ DataGovernment schools administrations must register their students’ data in the ’School Management System’ of the Ministry of Education, while private schools must register their students’ data using ’Excel’.

1. initial registration:Deadline: 30 october 2016

2. Final registration:

• Deadline for G12:

19 January 2017

• Deadline for G9:

12 February 2017

3. Final Participation for Private schools:Deadline: 30 october 2016

No registrations or amendments thereof shall be accepted after the above-mentioned dates.

4.2 DeaDlineS For the SubMiSSion oF SPeCial arranGeMentS aPPliCationSSpecialarrangementsforblindorsightimpairedstudentsshallbesubmittednolaterthan:

27 November 2016

With regard to other special arrangements such as hearing impairment etc., applications shall besubmittednolaterthan:

14 February 2017

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Part Five: ForMSThe following table shows the forms used in the national examinations. These forms may be photocopied for use when needed.

national examinations table of Forms

Form number Form title

S01 Student Transfer Form

S02 Special Arrangements Application Form

S03 Writer’s Transcription Cover Form

S04 Special Consideration Application Form

S05 SupplementaryAttendanceRegisterForm

S06 Comments on the Examination Form

S07 Malpractice and Maladministration Form

S07.1 Malpractice and Maladministration Investigation Form (Student)

S07.2 Malpractice and Maladministration Investigation Form (Invigilator)

S08 Declaration of Interest Form

S09 Result Enquiry or Appeal Form

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Form S01 - Student Transfer Form• Thisformmustbecompletedandapprovedbytheschooladministrationfromwhichthe studentistransferred.

• Thetransferredstudent’sresultswillbesenttotheschooltowhichthestudentistransferred.

• TheDNEwillnotacceptpartialtransferapplications(suchassittingforaquestionpaperin anotherschool).

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@ BQA – DNE 14

Administration Handbook for Kingdom of Bahrain Schools – Appendix 2017

Student Transfer Form

Please read the notes overleaf before completing this form.

Section 1: Student Details

Student’s Grade & Class:

G9 G12 Class:

Section 2: Transfer from

Section 3: Transfer to

Section 4: Principal / Assistant Principal Approval

We acknowledge that all the details indicated in this Form are correct.

Name: Position:

Date: Signature :

Once signed, please send the completed form to the DNE

Student CPR Number:

Student Name:

School Number: School Name:


S01

S01

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Form S02: Special arrangements application Form Before completing this form, Part Four of the National Examinations Administration HandbookforSchoolsmustbereadtoconfirmthat thestudent iseligible forSpecial Arrangements.

This Form should be used only when applying for Special Arrangements in advance for students who are permanently disabled (for example, blind, sight and hearing impaired, andstudentswithlearningdifficulties),orstudentswhohaveatemporarydisabilitythat will affect their access to the examinations (for example, a broken arm). The school should submit the application on behalf of the student.

If a student is unable to sit the examination due to an emergency case (for example, death of a relative, chicken pox) a Special Consideration should be applied rather than Special Arrangements.

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@ BQA – DNE 16


Special Arrangements Application Form


Section 1: School Details


Student’s Grade & Class: G9 G12

Class:

Section 3: Reasons for Application (choose the appropriate box, you may tick ü more than one)

Is Supporting Evidence Attached? Yes / No (Specify)………………..

Section 4: Special Arrangements Requested (choose the appropriate box, you may tick ü more than one)

Section 5: Subjects for which Application is made

Subject Title Paper Subject Title Paper

1. 3.

2. 4.

Section 6: Writer/ Reader Request (If any)

Writer Name: Position: Signature:

Reader Name: Position: Signature:



Name: Position:

Date: Signature :



Student CPR :

Student Name:

Others Specify:….

Students with learning difficulties

Sight Impairment Hearing Impairment

Blind

Additional

Time Reader

(complete Section 6) Writer

(complete Section 6) A3 Enlarged Paper Tape Script Braille

Papers

S02

S02

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Form S03: writer’s transcription Cover Formnotes for the School

• Theformmustbecompletedandsecurelyattachedtothestudent’sanswerpaper, and sent to the DNE along with the other students’ papers.

• Intheboxmarked‘Comments’,thewritershallindicateanyproblemshe/shefaced during the writing of the student’s answers and any other information which he/she considersshouldbedrawntotheattentionoftheDNE.

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@ BQA – DNE 18


Writer’s Transcription Cover Form

Please read the notes before completing this form.


Section 2: Student’s Details

Student’s Grade & Class:

G9 G12

Class:

Subject: Question Paper:

Section 3: Writer’s Details

Comments (if appropriate)

The attached copy of the above named student’s answer paper was prepared by a writer during the examination in accordance with the Regulations Governing the Production of a writer in Part 4 of the National Examinations Administration Handbook for Schools.

Writer name: Position:

Date: Signature:



Name: Position:

Date: Signature :

Once signed, please attach the completed form along with the student’s answer paper to the DNE


Student CPR :

Student Name:

S03 S03

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Form S04: Special Consideration application Form Before completing this form, Part Four of the National Examinations Administration HandbookforSchoolsmustbereadtoconfirmthat thestudent iseligible forSpecial Consideration.

Thisformisintendedforthosecaseswheretherearesuddendisabilitiesordifficulties thataffectthestudent’sabilitytoattendthenationalexaminationsorpreventsthestudent fromsittingtheexaminationtothebestoftheirability.Forthisincidenttobetakeninto consideration and grades awarded, applications should be made by the school on behalf of the student no later than three working days from the end of the national examinations period. Students will not be eligible for special consideration if they have already received Special Arrangements for the same disability, unless approved by the DNE.

note: For Special Consideration to be granted in respect of a missed question paper, the student must have completed at least 50% of the examination papers.

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S04

@ BQA – DNE 20


Special Consideration Application Form




Grade & Class : G9 G12

Class:

Section 3: Write the subject title and the question paper/papers in which the student is disadvantaged. (Tick one of the appropriate highlighted columns)

Subject Title Question

Paper Number

Date of Examination

Did not Sit Question

Paper

Present but Disadvantaged

Sat part of the Question Paper (State amount of time completed)

Section 4 Summarise Adverse Circumstances Affecting Examination Performance or Temporary Disability

Section 5

List the attached Supporting Evidence :



Once signed, please send the completed form to the DNE and it MUST NOT BE ATTACHED to the student’s answer paper.


Student CPR:

Student Name:

Name: Position:

Date: Signature :

S04

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@ BQA – DNE 21


Supplemntry Attendance Register Form

Grade / Class

Subject and Question Paper

School Name School Number

Date of Question Paper

Serial Number Student CPR Number Student Name Attendance

Present Absent

1. The Invigilator should record the students’ details whose names are not shown on the Attendance Register due to the insufficient space,

2. Tick (ü) the appropriate box in the “present and absent” column, 3. Photocopy this form for the School’s national examinations File , 4. Attach this form to the students’ question papers.

Name of Invigilator: Position:

Date: Signature :

S05

SupplementaryAttendanceRegisterForm

S05

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S06

@ BQA – DNE 22


Comments on the Examination Form

The DNE is interested to receive all comments from administrative and teaching staff on all that is related to national examinations. Please use this form to write your comments for each subject or question paper which you wish to comment on.

Grade: Date of Question Paper:

Subject : Question Paper Number:

Comments:

Name Position

School Name School Number

Date

Please return this form to DNE no later than five working days after the end of the national examinations period. All comments will be taken into consideration by DNE.

S06

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S07

@ BQA – DNE 23


Malpractice and Maladministration Report Form Section 1: School Details

Grade & Class

G9 G12

Class:

Section 2: Details of Question Papers

Subject Title Question Paper Number Date of Examination

Section 3: Students’ Details:

Student CPR Number Student Name Malpractice Description

Please attach this form to:

1. written statements from the Invigilators and other staff concerned (Form S0 7.1).

2. handwritten statements from the students concerned (Form S0 7.2)

3. a copy of the seating plan.

4. explanation of procedures followed by the School for advising staff and students of DNE regulations for the conduct of its examinations.

Section 4: School Declaration

We acknowledge that the information on this form is correct.

Name: Position:

Date: Signature:



S07

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S07.1

@ BQA – DNE 24


Malpractice and Maladministration Investigation Form (Student)


Grade & Class

G9 G12

Class:

Section 2: Malpractice or Maladministration case number recorded in the letter sent by the DNE (Do not complete this section in case the malpractice case is discovered by the school).

MAL No.: MP:

Section 3: Paper affected by the malpractice or Maladministration case

Subject Title:

Question

Paper:

Date of Examination:

Section 4: Student involved in the Malpractice or Maladministration case

Student Name Student CPR Number

Student’s Statement

Student’s signature:

Section 5: Principal/ Assistant Principal Approval

The information in this form was filled.

Name: Position:

Date: Signature:



S07.1

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S07.2

@ BQA – DNE 25


Malpractice or Maladministration Investigation Form (Invigilator)


Grade & Class

G9 G12

Class:

Section 2: Malpractice or Maladministration case number recorded in the letter sent by the DNE (Do not complete this section in case the malpractice case is discovered by the school).

MAL No.: MP:

Section 3: Paper affected by the malpractice or Maladministration case

Subject Title:

Question

Paper:

Date of Examination:

Section 4: Invigilator involved in the Malpractice or Maladministration case (please complete another form in case of more invigilators involved)

Invigilator Name Job Title Invigilator Phone Number

Invigilator’s Statement

Invigilator’s Signature: Section 5: Principal / Assistant Principal Approval

The information in this form was filled.

Name: Position:

Date: Signature:



S07.2

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S08

@ BQA – DNE 26


Declaration of Interest Form

March/May 2017 The school must complete this form once they are aware that the person concerned will be, or has been, registered for the national examinations.


Section 2: Declarer’s Details

Name:

Position in School:

Section 3: Student’s Details

Student CPR: Student Name:

Student’s Grade & Class

G9 G12

Class: Declarer’s relationship to student:

Declarer’s Signature: Date: School Principal’s Signature: Date:

Once completed, a copy of this form must be sent to DNE and a copy of this form must be kept in the School’s national examinations File for a period of one year only.


S08

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S09

@ BQA – DNE 27


Result Enquiry or Appeal Against Result Enquiry Form

This form is to be used for submitting result enquiries or aappeals against the outcome of result enquiries.



Section 2: Request Type

Enquiry Appeal Against Result Enquiry:

Student Name Student CPR Number Grade Subject Question Paper

Section 3: Request Description

Section 4: School Declaration

We acknowledge that the information on this form is correct.

Name: Position:

Date: Signature:

Once signed, please send the completed form to the DNE and keep a copy thereof in the School’s national examinations File.

S09

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