directorate-general justice, freedom and security ......071116 call for tender (article 91 (1) (a)...
TRANSCRIPT
EUROPEAN COMMISSION DIRECTORATE-GENERAL JUSTICE FREEDOM AND SECURITY Directorate B Immigration Asylum and Borders Unit B3 Large-scale IT systems
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes) 071116
Call for Tender
(Article 91 (1) (a) Financial Regulation Article 122 (2) paragraph 2 Implementation Rules)
JLS-B3-2007-05
ldquoQuality Assurancerdquo
Tender Specifications
Part 1 - Tender guide and administrative instructions
(Annexes)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
2
ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
Response
1 Name of candidate
2 Legal form of candidate
3 Date of registration
4 Country of registration
5 Registration number
6 VAT number
7 Registered address of candidate
8 Usual administrative address of candidate
9 Contact person for this call for tender
Surname
Forename
Title (eg Dr Mr Mrs Ms hellip)
Function (eg manager hellip)
Telephone number
Fax number
E-mail address
Address
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3
10 Person authorised to sign contracts on behalf of the candidate
Surname
Forename
Title (eg Dr Mr Mrs Ms hellip)
Function (eg manager hellip)
Telephone number
Fax number
E-mail address
Address
11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not
a) please provide the information requested in question 10 above for the other signatories required
b) indicate which signatures are necessary to form a contract on behalf of the candidate
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
4
ANNEX 2 LEGAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm
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5
ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)
I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest
________________________________ ________________________________
Printed Name Institution or Company
_______________________________________________________________________ Address E-Mail and Phone Number
_______________________ _________________________ Place and Date Signature
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6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
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7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
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8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
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9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
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10
3 Reasons for sub-contracting
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11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
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6 Envisaged activities to be carried out by the subcontractor
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13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
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14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
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15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
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Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
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22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
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23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
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24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
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25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
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26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
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27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
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30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
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31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
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33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
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34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
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35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
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36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
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37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
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2
ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
Response
1 Name of candidate
2 Legal form of candidate
3 Date of registration
4 Country of registration
5 Registration number
6 VAT number
7 Registered address of candidate
8 Usual administrative address of candidate
9 Contact person for this call for tender
Surname
Forename
Title (eg Dr Mr Mrs Ms hellip)
Function (eg manager hellip)
Telephone number
Fax number
E-mail address
Address
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3
10 Person authorised to sign contracts on behalf of the candidate
Surname
Forename
Title (eg Dr Mr Mrs Ms hellip)
Function (eg manager hellip)
Telephone number
Fax number
E-mail address
Address
11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not
a) please provide the information requested in question 10 above for the other signatories required
b) indicate which signatures are necessary to form a contract on behalf of the candidate
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
4
ANNEX 2 LEGAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
5
ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)
I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest
________________________________ ________________________________
Printed Name Institution or Company
_______________________________________________________________________ Address E-Mail and Phone Number
_______________________ _________________________ Place and Date Signature
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
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7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
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8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
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9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
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10
3 Reasons for sub-contracting
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11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
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12
6 Envisaged activities to be carried out by the subcontractor
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13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
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16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
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22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
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23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
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27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
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30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
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31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
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32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
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33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
3
10 Person authorised to sign contracts on behalf of the candidate
Surname
Forename
Title (eg Dr Mr Mrs Ms hellip)
Function (eg manager hellip)
Telephone number
Fax number
E-mail address
Address
11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not
a) please provide the information requested in question 10 above for the other signatories required
b) indicate which signatures are necessary to form a contract on behalf of the candidate
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
4
ANNEX 2 LEGAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
5
ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)
I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest
________________________________ ________________________________
Printed Name Institution or Company
_______________________________________________________________________ Address E-Mail and Phone Number
_______________________ _________________________ Place and Date Signature
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
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16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
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23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
4
ANNEX 2 LEGAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
5
ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)
I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest
________________________________ ________________________________
Printed Name Institution or Company
_______________________________________________________________________ Address E-Mail and Phone Number
_______________________ _________________________ Place and Date Signature
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
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22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
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23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
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5
ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)
I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest
________________________________ ________________________________
Printed Name Institution or Company
_______________________________________________________________________ Address E-Mail and Phone Number
_______________________ _________________________ Place and Date Signature
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6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
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7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
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10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
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6
ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for
NAME DATE OF BIRTH
NATIONALITY
TYPE OF CONTRACT Check as appropriate
permanent (employee according to the social law in the countries of establishment)
non-permanent (other type)
HIGHEST RELEVANT QUALIFICATION
PROFESSIONAL AFFILIATIONS
LANGUAGES
(indicate level of command
1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)
Written Spoken
English
Other
DATE STARTED CAREER
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7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
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10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
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12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
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16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
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21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
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22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
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23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
7
SUMMARY
PROFESSIONAL EXPERIENCE
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
8
ROLES amp RESPONSIBILITIES
COMPANY
POSITION
DATES
ORGANISATIONAL ENVIRONMENT
ROLES amp RESPONSIBILITIES
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
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16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
9
ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer
Response
1 Name of the ten-derer
2 Does your tender provide for sub-contracting
YESNO
Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
10
3 Reasons for sub-contracting
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
11
4 Proposed sub-contractor
Company name
Registered address
Contact Person
Telephone number
Fax number
E-mail address
5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
12
6 Envisaged activities to be carried out by the subcontractor
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
13
ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)
Call for tenders JLS-B3-2007-05
The undersigned
Name of the companyorganisation
Legal address
Registration number
VAT number
Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)
Hereby declares that
1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations
2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata
3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify
4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
14
tracting authority or those of the country where the contract is to be per-formed
5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests
6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation
Furthermore the undersigned declares that heshe has annexed
bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met
bull for point 4 above a certificate issued by the competent authority in the Member State concerned
If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes
Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Annex
o Extract from the lsquojudicial recordrsquo or equivalent document
o Certificate concerning payment of social security contributions and the payment of taxes
o Declaration on oath (if applicable)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
15
ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
Reference number
Economic and financial capacity Brief response attached refer-ence documents
1
Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume
YESNO (mandatory)
2
Have you provided the balance sheets and results for the past three financial years
YESNO (mandatory)
3
Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished
YESNO (mandatory)
4
Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR
YESNO (mandatory)
5
Have you provided evidence of pro-fessional risk indemnity insurance
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
16
Reference number
Technical and professional capacity
Brief response attached refer-ence documents
1
Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
2
Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project
YESNO (mandatory)
3
Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)
YESNO (mandatory)
4
Have you provided proof of your knowledge of and experience with IT project management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
17
5
Have you provided proof of your knowledge of and experience with risk management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
6
Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
7
Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
8
Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
18
9
Have you provided proof of your knowledge of and experience with business continuity systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
10
Have you provided proof of your knowledge of and experience with end users training documentation and procedures
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
11
Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
12
Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
19
13
Have you provided proof of your knowledge of and experience with change management
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
14
Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
15
Have you provided proof of your knowledge of and experience with biometrics
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
16
Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
20
17
Have you provided proof of your knowledge of and experience with design and development of IT-systems
If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)
YESNO (mandatory)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
21
ANNEX 8 PROJECT REFERENCE FORM
1 Project reference
Project name Start date (mmyy) End date (mmyy)
Client name Contact person 1 Tel
Contact person 2 Tel
Project type (development support maintenance etc)
Budget range for candidates part of the project
lt 10 Mio euro
10 - 30 Mio euro
gt 30 Mio euro
Principal contractor for this project (check the appropriate)
Candidate
other
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
22
Principal location for this project
Candidates premises
Clients premises
other
Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000
Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
23
Project Manager
IT Architect
Business Consultant
Senior Analyst
Senior Analyst-Programmer
Senior System-Designer
Analyst Programmer
Programmer
Information System Administrator (DBA)
Information Systems Support Person (Sen-ior)
Information Systems Support Person (Jun-ior)
End User Documentation Author
Information Systems Trainer
Business Contiguity System Architect
Network Architect
Network Consultant
Biometrics Consultant
Hardware Sizing Specialist
Security Expert
Testing Expert
Quality Assurance Expert
Other
be-fore 2005
2005 2006 2007 Comments (environment working language staff changes etc)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
24
2 Project involvement
Methodologies involved
Operating systems involved
Software involved
Security (PKI) and other specific facilities standards involved
Operational man-power requirements (system data security communication related)
Operational infrastructure requirements (machine processor disk space network related)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
25
3 Project Description
Description of the project
a) General
b) Development
c) Operating (system database communication security)
d) Helpdesk support training and other tasks (ongoing)
e) Hardware (if delivered in the project)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
26
ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)
Personnel Identification and Security Sheet
PERSONAL INFORMATION
Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]
Telephone E-mail
Nationality
Date of birth [ Day month year ]
RECENT WORK EXPERIENCE
(last 5 years)
bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer
bull Type of business or sector bull Occupation or position held
bull Main activities and responsibili-ties
RELEVANT EDUCATION AND TRAINING
bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the
most recent] bull Name and type of organization providing education and training
bull Principal subjectsoccupational skills covered
bull Title of qualification awarded bull Level in national classification
(if appropriate)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
27
SECURITY CLEARANCE
bull Issued by bull Issuing date
bull Valid until bullHighest security level of the
clearance
bull Reference number [if available on the clearance]
PERSONAL SKILLS AND COMPETENCES
Acquired in the course of life and career but not necessarily covered by
formal certificates and diplomas
MOTHER TONGUE [ Specify mother tongue ]
OTHER LANGUAGES
[ For each Language Specify language ]
bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]
Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context
Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used
Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation
ORGANIZATIONAL SKILLS
AND COMPETENCES
Coordination and administration of people projects and budgets at
work in voluntary work (for example culture and sports) and at home etc
[Describe these competences and indicate where they were acquired ]
TECHNICAL SKILLS AND COMPETENCES
With computers specific kinds of equipment machinery etc
[Describe these competences and indicate where they were acquired ]
OTHER RELEVANT SKILLS AND COMPETENCES
[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
28
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
29
ANNEX 10 FINANCIAL SHEET
Sheet 1 A-Services
Column 1 Column 2 Column 3
A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro
(lt 5000000 EUR)
Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more
(ge 5000000 EUR)
Project Phase 1 De-tailed design Deliver-ables
Master Project Plan Ac-ceptance Report
Master Project Schedule Acceptance Report
Draft Acceptance Plan Acceptance Report
Risk Management Plan Acceptance Report
Quality Assurance Plan Acceptance Report
Risk Analysis Accep-tance Report
Protection Profile Accep-tance Report
Security Target Accep-tance Report
System-Specific Security Requirement Statement (SSRS) Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
30
Security Plan Acceptance Report
Change Management Plan Acceptance Report
Configuration Manage-ment Plan Acceptance Report
Helpdesk Plan and Help-desk SLA Acceptance Report
Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report
Support Plan Acceptance Report
Training Plan Acceptance Report
Interface Control Document Acceptance Report
Detailed Specifications Acceptance Report
Migration Plan Accep-tance Report
Test Plan Acceptance Report
Integration Plan Accep-tance Report
Project Phase 2 System Development and De-ployment Deliverables
Updated Master Project Plan Acceptance Report
Updated Quality Assur-ance Plan Acceptance
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
31
Report
Updated Interface Con-trol Document Accep-tance Report
Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port
Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port
Hardware Acceptance Report
Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents
Network Installation Quality Assurance
Functional Technical De-sign Description Accep-tance Report
Non-functional Technical Design Description Ac-ceptance Report
Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report
System Development un-til System Solution Tests Acceptance Report
Software Installation and Configuration Accep-tance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
32
Environment Set-up Ac-ceptance Report
Business Continuity Planning Acceptance Re-port
Supervision of Execution of System Solution Tests
User Compliance Tests Acceptance Report
Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report
Supervision of Execution of Operational System Tests
Supervision of Execution of Provisional System Acceptance Test
Commercial Software Documentation Acceptance Report
Custom-built Software Documentation Accep-tance Report
Central Domain Documentation Accep-tance Report
Project Phase 3 Deliv-erables related to Mi-gration Integration and Support
IT Services Management Plan Acceptance Report
Migration Manual Ac-ceptance Report
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
33
Migration Completion Acceptance Report
Final System Acceptance
Total price
Total price of column 2 and column 3
helliphelliphelliphelliphelliphelliphellip EUR
FIELD 1
Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)
helliphelliphelliphelliphelliphelliphellip EUR
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
34
Sheet 2 B-Services Daily rates
This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel
The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent
In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column
The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes
Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
35
Profiles
Corresponding title and grade
used internally in your
organisation
Daily rate for one (1) man-
day per profile in
Euro
Number of days ex-
pected to be ordered (es-
timation)
Price = daily rate for man-day x
number of days
Technical Con-sultant Biometrics (performs as extra muros)
60
Technical Con-sultant Biometrics (performs as intra muros)
20
Technical Con-sultant Telecom-munication
60
Senior Quality Consultant
200
Quality Consult-ant
180
Security Specialist (performs as extra muros)
80
Security Specialist (performs as intra muros)
30
Senior Analyst 110
User Require-ments Analyst (performs as extra muros)
100
User Require-ments Analyst (performs as intra muros)
35
Analyst Pro-grammer (per-forms as extra muros)
50
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
36
Analyst Pro-grammer (per-forms as intra muros)
15
Programmer 50
System Adminis-trator (performs as extra muros)
200
System Administrator (performs as intra muros)
70
Information Sys-tems End User Support Specialist
200
End User Documentation Author
100
Information Sys-tems Trainer
100
Senior IT Lawyer 50
Junior IT Lawyer 30
Economist 30
Test Manager 100
IT Operations Manager
100
Total
1800
(out of which 170 for per-formance intra muros)
Field 2
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-
Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)
37
Annex 11 FINANCIAL IDENTIFICATION FORM
The form is available at the following address
httpeuropaeuintcommbudgetexecutionftiers_frhtm
- ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
- ANNEX 2 LEGAL IDENTIFICATION FORM
- ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
- ________________________________ ________________________________
- ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
- ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
- ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
- ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
- ANNEX 8 PROJECT REFERENCE FORM
-
- 1 Project reference
- 2 Project involvement
- 3 Project Description
-
- ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
- ANNEX 10 FINANCIAL SHEET
- Sheet 2 B-Services Daily rates
-