Governance and Enabling

Change Specific Interest

Groups (SIG) Joint Event

14 October 2015

Agenda

Introductions

GovSIG objectives

EC SIG objectives

Relationship between the two SIGs

Context and Principles of governance of Agile

Change

Key (governance) behaviours to enable agile

change success

Summary of findings / agreements

Close

Governance SIG objectives

Be the UK focus

Advance understanding

Contribute to good practice

Influence national and international standard making

authorities

Influence those operationally responsible

Develop ambassadors and exemplars of excellence

3

….in the governance of project management (change)

Governance SIG prime activities

Engagement – CxO level and APM

members

Conferences and Seminars - sharing

Publications

The silver bullet……?

Project success

Portfolio success

Embedding change

5

Good

Governance

Of projects And change

Of project And change management

6

APM Research - Project Success

Factors

7

APM Research - Project Success

Factors

8

APM Research - Project Success

Factors

Directing Change

2nd edition 2011

9

Co-Directing Change

2007 (being updated)

Sponsoring Change

2009

Free to APM members at www.apm.org.uk/memberdownloads

GovSIG publications

New

Agile Governance

(being developed)

Enabling Change SIG – Key

Objectives

• Sharing information & knowledge

• Delivering events and communications

• Establishing effective links - other SIGs/Branches

• Collaborating to build the change community

• Developing Change Practitioner Groups

• Completing an APM-funded Research project

• Reviewing and updating the BoK and

Competencies for Enabling Change

Improve the change capability

of APM’s corporate

organisations, teams and

individuals

12

Free to APM members at https://www.apm.org.uk/news/enabling-

change-sig-capabilities-and-methods-pillar

EC SIG Resources

Case studies

Methods & Standards library

Change management press and

publications reference guide

Library of professional knowledge

Strategy

Projects

Operations

Change projects deliver strategy

13

Governance

SIG focuses

on the

people who

are directing

the change

Enabling Change

SIG focuses on all

aspects of change

– people,

processes,

technology and

systems

‘Shape’ of Agile Change

Change

Key Principles of Agile Change

Deliverables

Business Epics

Features

User Stories

One or more assigned to a projectSeveral / many assigned to a programme

A set of assigned to a project, or,A work package (e.g. Scrum)

Developed within a work packagee.g. Scrum

Combine to deliver

Business Benefits

Combine to deliver

Combine to deliver

Good Governance principles

The Board has overall responsibility and decides when independent scrutiny

is required

The organisation differentiates between non-projects (run the business) and

projects (change)

Roles and responsibilities for project work are clearly defined

Every programme or stand-alone project has an appointed Sponsor or SRO

There is strategic alignment of each project, programme or portfolio to the

enterprise strategic objectives

All projects have an approved plan, authorisation points or stage gate

reviews

Authorisation bodies have appropriate authority and competence

Programme and Project business cases are supported by reliable and

realistic information

There are clearly defined criteria for reporting status

The organisation fosters a culture of improvement, frank internal disclosure

and transparency

Stakeholders are engaged effectively

Projects are closed when no longer justified. From APM Directing Change

‘Additional’ Agile governance principles

Focus on the Business need

Value driven

Incremental Delivery

Time Box Delivery

Empowered teams and decision making

Collaboration

Simple Requirements

Constant striving for improvement

‘Fail fast’ (and often)

Demonstrate Control

Change Control

Good Change principles

The Board has overall accountability and demonstrates Change leadership

The key drivers for change (The Why?) - is clearly understood &

communicated

The organisation recognises the importance of managing change as a key

component of managing projects

Roles and responsibilities for change management are clearly defined

Project/Programme plans are integrated with people change management

plan

The organisation fosters a culture of feedback, improvement, frank internal

disclosure and transparency

The key behavioural changes for adopting new ways of working have been

identified

Communication, training and support mechanisms are designed and

implemented to effectively enable change

Stakeholders are engaged and consulted as appropriate

‘Additional’ Agile change principles

Incremental change delivery

Empowered teams and decision making

Collaborative approach between project team

and stakeholders

Early end user engagement

Change leadership

Change methodologies integrated with agile

delivery

Business ‘owns’ the change and not just

project/change teams

Recognition that everything is evolving – plans,

products, outcomes

So what does this mean for

governance/change behaviours?

Ambiguity re: final time and cost and traditional

‘control’?

Stage gate reviews?

Command and control vs. empowerment?

Buy-in vs. resistance?

Victims, survivors or navigators of change?

Flexibility re: goals?

Staff deployment?

In Groups (A and B)

Group A

Put yourself in the shoes of a board

director / portfolio manager

Group B

Put yourself in the shoes of a project

manager / change manager

Task

What key behaviours / different emphasis

(for agile change) do you exhibit or expect?

Create long list and then identify top 5

EC SIG - Upcoming Events & Activities

22nd Oct – Social communities – fostering

communication for change (PMO SIG Conference)

29th Oct - Process improvement and change

management (Reading)

Feb 2016 – Joint full day event with PMC SIG

Feb 2016 – Resistance to Change (Midland Branch)

March 2016 – Change v Project Manager (Midland

Branch)

APM funded research project

Spark Collaboration tool

Summary and close

Thanks for your contribution

We will collate notes and do a blog shortly

Please do sign up for either SIG by

becoming a member from their community

page – www.apm.org.uk/community