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DIME/ITDG
JOINT DIME/ITDG
PLENARY
Item for written consultation
(closed on the 11/09/2015)
Mandate of WG Quality was amended by the plenary DIME/ITG held in
February 2016
DIME/ITDG governance
DIME/ITDG governance
1. BACKGROUND AND BRIEF HISTORY
In its meeting in March 2014, the DIME-ITDG discussed a proposal on its governance. The
discussion focused on three aspects: the regrouping of DIME and ITDG activities; the
associated governance structure (directors, working group and expert group structure); and the
roadmap towards the implementation of the proposed new governance. The reactions of the
participants to the proposal were mixed. The DIME-ITDG concluded by acknowledging the
need for DIME and ITDG to work together on strategic issues and stressed that further
elaboration and time should be devoted to the evaluation of the implementation of the
proposed new governance.
The DIME-ITDG Steering Group discussed the status of the integration of DIME-ITDG
activities respectively in its June and December 2014 meetings. The DIME-ITDG SG made
the proposal to make an inventory of the current mandates, participants and reporting lines of
all entities in the pyramidal governance structure to clarify "who does what" in the current
governance structure. At the same time the DIME-ITDG SG asked for the establishment of a
clear picture of the "to be state" to facilitate the transition.
In its meeting in February 2015, the DIME-ITDG endorsed the mandate of the DIME/ITDG
SG and discussed a fine-tuned complete proposal on its governance.
A written consultation took place with DIME/ITDG plenary, from the 17 of August 2015 to
the 11 of September 2015.
The new DIME/ITDG governance shall be implemented by the end of the year 2015, and
be fully operational as of the 2nd
of January 2016. After 2 years, an evaluation will be
conducted in order to review the governance.
2.CONSEQUENCES FOR NATIONAL STATISTICAL INSTITUTES
The revised complete proposal on the governance structure, roles and responsibilities in the
areas under the remit of the DIME and ITDG, is presented in section 3.1; the proposal
incorporates the suggestions made in the DIME/ITDG plenary meeting held in February 2015
and in the DIME/ITDG SG held in June 2015. Table 1 recalls the main principles underlying
the nature and the composition of each group in the new governance structure.
Table 1: DIME/ITDG governance framework (3 layers)
Layer Type Nature Members Representation
level
Parent Note
1 Director Group
(DG) Permanent All MSs
Senior
Management ESSC Mandant
2 Working Group
(WG) Permanent All MSs
Middle
Management DG
Mandatary/
Mandant
3 Expert Group (EG) Permanent Some MSs Experts WG Mandatary
3 Task Force (TF) Temporary Some MSs Experts WG/EG Mandatary
3 User Groups (UG) Temporary Some MSs Users WG/EG Mandatary
Additionally:
groups for which the participation of all MSs is envisaged, shall have a mandate and
rules of procedures. Whenever a limited number of Member States are represented,
rules of procedures will not be necessarily required
parent group is "Mandant" for its respective child groups which are "Mandatary".
A mandate is prepared and given by the Mandant and received and accepted by the
Mandatary.
3.1 GOVERNANCE STRUCTURE
Hereafter additional details on the new structure are presented. The structure shall consist of 3
layers .
Layer 1. Directors Group(s)
The role of the directors groups is in line with the role of other Director Groups operating
under the ESSC, i.e. to prepare all dossiers either in the areas of responsibility prior to the
decisions to be taken in the ESSC. The DIME and the ITDG are two separate director groups
working and meeting jointly on strategic issues of common interest. The DIME/ITDG steering
group prepares the work for the plenary meetings.
Nature: Permanent
Members: All MSs
Reporting line: To ESSC
Mandate: Endorsed by the ESSC
Layer 2. Working Groups
Working groups deal with specific thematic areas and are in charge of the operational
implementation of the strategic orientations identified and planned by the Directors Group(s)
and to provide input to the Director Groups to formulate such strategic orientations.
Additionally, the role of working groups is to consolidate and validate the work performed at
technical level on specific thematic issues by dedicated operational sub-groups (expert groups,
task forces and user groups). Working groups provide opinions and propose solutions on the
subjects under their remit in view of the elaboration and presentation of proposals for the
endorsement by the DIME/ITDG.
The proposed new structure, foresees 4 Working Groups:
Working Group on Methodology (including statistical methods, confidentiality, seasonal
adjustment, research and innovation) - Methodology WG, reporting to DIME.
o To be activated, to be mandated by DIME
Working Group on IT – IT WG, reporting to ITDG.
o Active, revised mandate given by ITDG
Working Group on Data and Metadata Standards and Classifications – Standards WG
reporting to DIME/ITDG
o The two active Working Groups on Metadata and Working Group on
Classifications will be merged, revised and broaden mandate to be given by
DIME/ITDG
Working Group on Quality and Compliance – Quality WG, reporting to DIME.
o Active, revised mandate to be given by DIME
Nature: Permanent
Members: All MSs
Reporting line: To DIME-ITDG
Mandate: Given by the DIME/ITDG
Layers 3.Expert Groups/Task Forces/User Groups
The DIME-ITDG (and the 4 WGs mentioned under layer 2) may set up permanent expert
groups and/or temporary task forces and/or temporary User Groups. These groups have either a
specific relevance and/or special composition.
Nature: Permanent/temporary
Members: some MSs
Reporting line: To DIME/ITDG or parent Working Group
Mandate: by DIME/ITDG or parent Working Group
3.1.1. REPORTING TO THE WORKING GROUPS/EXPERT GROUPS
Working groups may delegate the preparatory and more technical work to dedicated permanent
technical expert groups or temporary task forces/user groups. These groups deal with specific
well identified thematic areas under the remit of the corresponding working group. They are
mandated by the "parent" working group and report to it.
The proposed Expert Groups/Task Forces/User Groups reporting to Working Groups are:
Statistical Disclosure Control EG – reporting to Methodology WG
o Active, permanent
Seasonal Adjustment EG – SAEG– reporting to Methodology WG (within ESS) and to
WG General Economic Statistics (within ESCB)
o Active, permanent, revised mandate given by DIME in February 2015
Statistical Classification TF – reporting to Standards WG
o Active, it will expire end of 2016
Standardisation EG (ESS standardisation body) – reporting to Standards WG
o Active, to be created pending the ESSC endorsement; mandate to be given
Information Models TF – reporting to Standards WG
o Active, it will expire end of 2016
Security EG– reporting to IT WG
o Active, revised mandate given by ITDG in February 2015
ESS.VIP IT TF – reporting to IT WG
o Active, it expires at the end of 2016
Shared Services TF – reporting to IT WG
o Activated, new mandate given by ITDG in February 2015, it expires at the end of
2016
SDMX Tools TF – reporting to IT WG
o Activated, new mandate given by ITDG in February 2015, it expires at the end of
2018
QUAL TF –reporting to Quality WG
o Active, mandate given by Quality WG in February 2015
Edamis and Validation Services User Group – EVUG -reporting to IT WG
o Active, it will expire end of 2016
Seasonal Adjustment User Group – SAUG reporting to SAEG
o Active, it expires in April 2016
4. Next steps
Implementation of new governance structure to be fully operational in 2016
Figure 1: NEW governance structure
Laye
r 2
Laye
r 1
Laye
r 3
DIME ITDG
WGStandards
WGQuality
WGIT
EGStandardisation
EGSeasonal
Adjustment
EGSecurity
TFESS.VIP IT
TFShared Services
TFStatistical
Classifications
TFSDMX Tools
EGStatistical Disclosure
Control
TFInformation
Models
UGSeasonal
Adjustment
UGEdamis and Validation Services
DIME ITDG Governance Structure (as of January 2016)
Solid line = Permanent
Dotted line=Temporary
WGMethodology
Layer Type Nature Members Representative Reporting to
1 Director Group (DG) Permanent All MSs Senior Managers ESSC
2 Working Group (WG) Permanent All MSs Middle Managers DG
3 Expert Group (EG) Permanent Some MSs Experts WG
3 Task Force (TF) Temporary Some MSs Experts WG or EG
3 User Groups (UG) Temporary Some MSs Users WG or EG
DIME/ITDG SG
Joint
TFQUAL
List of Annexes
Annex I. MANDATE OF WG METHODOLOGY
Annex II. MANDATE OF WG IT
Annex III. MANDATE OF WG STANDARDS
Annex IV. MANDATE OF WG QUALITY
Annex I. MANDATE OF WG METHODOLOGY
MANDATE OF THE
Working Group On
METHODOLOGY
Title: Working Group on Methodology
Acronym: WG Methodology
Type: Working Groups
SG Code (Register of experts groups): XXXXX
Date of creation of the Group: 2015
Nature: permanent, all Member States
Parent Group (mandant) giving the mandate: DIME
Date of acceptance of the mandate by the Group: 2016
Ending date of current mandate: not applicable
Mandate:
The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of Methodology for Official Statistics prior to the decisions to be taken in the DIME in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).
The Group:
Provides a forum for exchange of views, in the areas under its remit by coordinating the operational and technical activities, presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work could be envisaged.
Addresses the issue and ensure the links between the areas under its responsibility and other domains.
Facilitates the capacity building and knowledge management in the areas under its responsibility.
Facilitates and promotes the modernisation of the ESS.
Areas of responsibilities (including some areas of shared interest with other Groups) are:
Statistical methods
Confidentiality and micro data access
Research and Innovation
Data analytics
Frequency of meetings:
Once a year.
Participants: Number of participants: up to 40
Member States and candidate countries at the level of middle management
EEA/EFTA States participate fully in the group meetings on all EEA-relevant matters. For the matters which are only EU-relevant, they have the status of observers. Switzerland participates fully in the group meetings on all Swiss/EU-relevant matters. For the matters which are only EU-relevant, it has the status of observer
Representatives from accession countries are observers
International organisations and other Commission services can also be invited to participate
Type of experts: governmental
Type of activities: technical drafting, Member States harmonization, exchange of views
Related child-groups:
Statistical Disclosure Control Expert Group
Seasonal Adjustment Expert Group
Seasonal Adjustment User Group
Related other groups:
Big Data Task Force
Reporting authority:
This group reports directly to the DIME (Directors of Methodology Group) by its Chairperson, the responsible Eurostat representative.
Additional information:
---
Annex II. MANDATE OF WG IT
MANDATE OF THE
Working Group On IT
Title: Working Group on IT
Acronym: IT WG
Type: Working Groups
SG Code (Register of experts groups): XXXX
Date of creation of the Group: 2015
Nature: permanent, all Member States
Parent Group (mandant) giving the mandate: ITDG
Date of acceptance of the mandate by the Group: XXXX
Ending date of current mandate: not applicable
Mandate:
The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of IT for Statistics prior to the decisions to be taken in the ITDG in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).
The Group:
Provides a forum for exchange of views, in the areas under its remit by coordinating the operational and technical activities, presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work could be envisaged.
Addresses the issue and ensure the links between the areas under its responsibility and other domains.
Facilitates the capacity building and knowledge management in the areas under its responsibility.
Facilitates and promotes the modernisation of the ESS.
Areas of responsibilities (including some areas of shared interest with other Groups) are:
IT infrastructure
IT tools
Information systems
Data exchange
Remote access
Security
Shared Services
Frequency of meetings:
Once/Twice a year.
Participants: Number of participants: up to 40
Member States and candidate countries at the level of middle management
EEA/EFTA States participate fully in the group meetings on all EEA-relevant matters. For the matters which are only EU-relevant, they have the status of observers. Switzerland participates fully in the group meetings on all Swiss/EU-relevant matters. For the matters which are only EU-relevant, it has the status of observer
Representatives from accession countries are observers
International organisations and other Commission services can also be invited to participate
Type of experts: governmental
Type of activities: technical drafting, Member States harmonization, exchange of views
Related child-groups:
ESS.VIP.IT Task Force
Security Expert Group
Shared Service Task Force
SDMX tools Task Force
Edamis and Validation Services User Group
Related other groups:
Big Data Task Force
Reporting authority:
This group reports directly to the ITDG (IT Directors Group) by its Chairperson, the responsible Eurostat representative.
Additional information:
---
Annex III. MANDATE OF WG STANDARDS
MANDATE OF THE
Working Group On
Standards
Title: Working Group on data and metadata standards and classifications
Acronym: Standards WG
Type: Working Groups
SG Code (Register of experts groups): XXXXXX
Date of creation of the Group: 2015
Nature: permanent, all Member States
Parent Group (mandant) giving the mandate: DIME/ITDG
Date of acceptance of the mandate by the Group: 2016
Ending date of current mandate: not applicable
Mandate:
The group is responsible for thoroughly operationally and technically preparing all dossiers in the broad area of data and metadata standards and classifications prior to the decisions to be taken in the DIME/ITDG in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS).
The Group:
Provides a forum for exchange of views, in the areas under its remit by coordinating the operational and technical activities, presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work could be envisaged.
Addresses the issue and ensure the links between the areas under its responsibility and other domains.
Facilitates the capacity building and knowledge management in the areas under its responsibility.
Facilitates and promotes the modernisation of the ESS.
Areas of responsibilities (including some areas of shared interest with other Groups) are:
Statistical Classification
Data models
Metadata models
Information models and business process standards
Standard implementation
Frequency of meetings:
Once/Twice a year.
Participants: Number of participants: up to 40
Member States and candidate countries at the level of middle management
EEA/EFTA States participate fully in the group meetings on all EEA-relevant matters. For the matters which are only EU-relevant, they have the status of observers. Switzerland participates fully in the group meetings on all Swiss/EU-relevant matters. For the matters which are only EU-relevant, it has the status of observer
Representatives from accession countries are observers
International organisations and other Commission services can also be invited to participate
Type of experts: governmental
Type of activities: technical drafting, Member States harmonization, exchange of views
Related child-groups:
Statistical Classification Task Forces
Information Models Task Force
Standardisation Expert Group
Related other groups:
Reporting authority:
This group reports directly to the DIME (Directors of Methodology Group) and to the ITDG (IT Directors Group) by its Chairperson, the responsible Eurostat representative.
Additional information:
---
Annex IV. MANDATE OF WG QUALITY
MANDATE OF THE
Working Group “Quality in Statistics”
Title: Working Group “Quality in Statistics”
Acronym: WG Q
Type: Working Groups
SG Code (Register of experts groups): E02895
Date of creation of the Group: 1998
Nature: permanent
Parent Group (mandant) giving the mandate: DIME
Date of acceptance of the mandate by the Group: December 2015
End date of current mandate: N.A.
Mandate:
The broad objective of the Group is to provide leadership, co-ordination and guidance on issues concerning quality management in the ESS, covering all aspects and dimensions of quality: from quality of the statistical production (quality assurance, process and product quality, quality reporting, etc) to quality for the institutions as a whole (quality management, institutional environment). In this regard, the Group plays a leading role in the conceptualisation, promotion and modernisation of the common quality framework in the ESS which is built around the European Statistics Code of Practice.
The Group is responsible for thoroughly preparing all dossiers in the broad area of quality management prior to the decisions to be taken in the DIME in preparation to the work of European Statistical System Committee (ESSC) within the governance system of the European Statistical System (ESS). It is chaired by Eurostat.
The Group:
Plays a leading role in quality issues in the ESS
Provides a forum for exchange of views, in the areas under its remit by presenting the new priorities envisaged and the possible fields where simplification, reprioritisation and/or phasing-out of certain work are envisaged.
Addresses the issues and ensures the links between the areas under its responsibility and other domains.
Facilitates the capacity building, knowledge management and sharing in the areas under its responsibility.
Facilitates and promotes the modernisation of the ESS.
Is consulted on all quality issues which are relevant for the implementation of the ESS Vision 2020.
Areas of responsibilities (including some areas of shared interest with other Groups) are:
Provides leadership, guidance and co-ordination on issues concerning quality management in the ESS
Provides leadership and supervision of the Quality key area of the ESS Vision 2020 and its Implementation Portfolio
Frequency of meetings:
Once/Twice a year.
Participants: Number of participants: up to 60
Member States, EFTA/EEA and Switzerland, candidate countries at the level of middle management
Representatives from accession countries are observers
International organisations and other Commission services can also be invited to participate
Type of experts: governmental
Type of activities: Leadership, exchange of views , Member States harmonisation, technical drafting and consultation on papers and issues related to quality.
Related child-groups: TF QUAL (created in February 2015 and active until the end of 2015); Steering Committee of the QUAL@ESS Vision 2020 supporting framework for the Coordination activities (from January 2016 until the closure of the work of the Vision Implementation Portfolio). In case the Steering Committee should deal with issues outside of DIME responsibility (e.g. related to human resources, enterprise architecture impacting the process map, etc.) it communicates with the respective Directors' Group,as appropriate.
Related other groups
Reporting authority:
This group reports directly to its parent group DIME by its Chairperson, the responsible Eurostat representative.
Additional information: