Digital Measures’ Activity InsightElectronic Faculty Database

Session Overview

• Digital Measures’ Activity Insight Overview

• Data Entry Requirements– Timeframe– Required information

• Getting Started• Frequently Asked Questions• How to get assistance

Digital Measures Overview

• Web enabled information management system used by more than 400 schools and colleges worldwide.

• Assists faculty with maintaining an ongoing record of their professional accomplishments.– Intellectual contributions– Grants and contracts– Education– Teaching history

Digital Measures Overview• Maintained by the faculty member– Entered once. No more repeat requests for

the same information.– May be used to produce standard vita through

report feature.• Secure environment– Each faculty member may only access his/her

account.– Access to faculty information is restricted to

college and university administrators to create reports (e.g. SACS-COC).

– DM is a vendor hosted solution on secure servers.

Data Entry Requirements

• Timeframe:– Must have complete information starting

2009-2010– Request information for the past five years.– May enter as far back as desired

• Personal benefit: generate a complete and up-to-date vita at any time

• Deadline for above timeframe: May 1, 2011• Document/File storage currently not available.

Getting Started

• Visit the Digital Measures webpage on the University’s website.

• Navigation to webpage– Go to www.troy.edu– Under “Who”: click “Faculty and Staff”– At the top of the next page, click “Faculty

and Staff”– At the bottom left of the next page, click

“Digital Measures”– http://intranet.troy.edu/faculty-staff/digitalmeasures.html

http://intranet.troy.edu/faculty-staff/digitalmeasures.html

Accessing Digital Measures• Username = TROY e-mail address.• Password = click “Request Your

Password” link on the University’s DM webpage.– An initial password will be emailed to you.– You will be prompted to enter a new

password.• Instructions are available by clicking the

“Download” link at the bottom of the DM webpage on the TROY website.

Getting Started

• Instructions are available on the TROY website.

• A video and guide are available in DM.

Getting Started

• Video

• Guide(.PDF)

Managing Your Activities

• Access content areas through links on the main page.

Entering Intellectual Contribution

• Click on Intellectual Contributions.

• Click on Add A New Item

Entering Intellectual Contribution

• Enter data, but do not enter Ranking.• Current Status must be entered. If left blank, the

entry will not be included in reports.

Quickly Entering Data

• Intellectual contributions with multiple authors working at TROY will automatically populate for all authors after being entered once.

• If co-authors are TROY faculty members, simply select them from the drop down menu when adding co-authors.

• Using the PasteBoard feature at the bottom of the DM screen allows users to drag and drop information quickly into fields. View the DM video for an example.

Populate Information• All full-time faculty must input their

information by May 1, 2011.• Completion Status: Per academic year

– Completion status section may be entered at the bottom of the DM main page.

• Scheduled teaching and education are automatically populated from Datatel and are noted as such with an “R” for restricted.

• Other areas should be populated.• Scholarship/Research is an area of emphasis.• Changes made in Digital Measures do not

make changes to information in Datatel.

Frequently Asked Questions

• What is the PasteBoard?– Middle-man between your vita in Word

and DM’s Activity Insight• I have a lot of contributions to the same

journal. How can I enter those quickly?– Use the Copy feature and then edit only

the fields that differ from the original entry.

Frequently Asked Questions

• Do I need to repeat all Intellectual Contributions in Presentations?– Yes. In order to correctly report your

scholarly activities, both publications and presentations (even if the presentation is about the publication) need to be listed.

Assistance• Contact your college DM team member– A&S – Ms. Meredith Singleton• mlsingleton@troy.edu (334) 670-3399

– CCFA – Mr. Roy Hudson• rrhudson@troy.edu (334) 808-6142

– COE – Ms. Marci Shirley • mshirley@troy.edu (334) 670-5842

– HHS – Dr. Christina Martin• cllmartin@troy.edu (334) 670-5763

– SCOB – Mr. Sven Aelterman• saelterman@troy.edu (334) 670-3922

Thank you for your timely participation.