Reducing the amount of paper within an organization translates to immediate bottom line improvements when implementing an electronic document management system.

In a challenging economy, businesses are looking for ways to save dollars and

improve their bottom line. Often overlooked is the true cost of managing your

paper documents and how an electronic document system delivers a quick and

measurable return on investment

Document Management Stats:

• An average organization spends $20

in labor to file each document and

$120 in labor searching for every

misfiled document.

• 25% of enterprise paper

documents are misplaced and

will never be located.

• The average employee spends

400 hours per year searching for

paper documents.

• It costs about $25,000 to fill a four

drawer filing cabinet and over $2,100

a year to maintain it.

Electronic Document Management

How doesyour company

stack up?

Consider a small organization or department with ten full time employees managing documents:

TIME COST

Employees Hours/Day Paid/Hours 250 Days/Year Total Cost

10 1 $10.00 250 $25,000

SUPPLY COST

Miscellaneous Office Supplies: file folders, labels, printer & copier maintenance, copy paper,

vertical file cabinets, off-site storage unit$2,524.00

TOTAL YEARLY TIME & SUPPLY COST INVESTMENT $27,524.00

TOTAL MONTHLY TIME & SUPPLY COST INVESTMENT $2,293.67

eFileCabinet COST 1ST YEAR $2,944.00

ROI 1.28 Months

The eFileCabinet Solution

eFileCabinet offers a feature-rich, affordable electronic document management solution that makes it easy to scan paper documents, archive email and manage business critical files in a se-cure database repository. In a wide range of diverse industries, eFileCabinet helps businesses gain a competitive advantage by reducing paper, thereby working more efficiently and collaboratively.

Save Time, Save Space

Accessing documents quickly and efficiently is imperative in any business environment. Along with the reduction in physical supplies and filing cabinets, the point and click accessibility of elec-tronic document management will streamline labor resources and revolutionize workplace productivity.

Security

An electronic document management system allows secure access to documents from mul-tiple locations. Advanced safeguards such as role based security and administrator granted access permissions reduce potential loss of valuable company information.

Regulatory Compliance

Effectively addressing the stringent demands of business security protocols and regulatory compli-ance is the trademark of an effective electronic document management system. Document controls support compliance with regulatory requirements such as HIPAA, SEC, FINRA and various industry specific standards and certifications.

Disaster Recovery/Business Continuity

Implementing an electronic document management system as part of a complete disaster recovery plan can literally save a business from going under in the event of network failure, theft or natural disas-ter. Reducing paper dependency reduces the risk of losing irreplaceable documents and company records. Electronic documents are easily and read-ily available in case of an emergency.

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The Benefits Beyond

Contact an eFileCabinet representative today for more information.