Dhan Suraksha

A software for managing organizational risks

Solutions with an objective

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Topics

1. What it is all about?1. What it is all about?

2. Benefits you get2. Benefits you get

3. Implementation needs3. Implementation needs

4. About Greenfield Solutions

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Dhan Suraksha

A software tool to assist management in Tracking & monitoring of all Insurable Items Conducting Asset Audit Tracking & monitoring of asset obsolescence Insurance management Incident management Claims management

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Who Should Need It?

Organizations that protects its assets through insurance Public / Private sector organizations in

Mining & Minerals Metallurgical & Manufacturing Industries Drugs & Pharmaceuticals Chemical & Allied Industries Agro & Food Processing Others industry sectors ........

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Tracking of Insurable Items

Integrated management of all insurable items under one umbrella Monitoring of Fixed Assets

Taking stock of fixed assets Fixed Asset Register *

* Assumption: Data would be either imported from the existing system or will be freshly entered

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Tracking of Insurable Items... 2

Integrated management of all insurable items under one umbrella Tracking of Current Assets*

Materials in transit Domestic purchases & sales Imports & exports

Stock in stores, Work-in-progress, Finished goods Cash-in-Office & Cash-in-Transit

* Assumption: Data would be either imported from the existing system or will be freshly entered

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Tracking of Insurable Items... 3

Integrated management of all insurable items under one umbrella Other Insurable Entities

Employees# *

Employee family members # *

Directors’ liabilities Social liabilities ..................

# Employees on the role of contractors & their family members may also be covered, depending on the company’s policy

* Assumption: Data would be either imported from the existing system or will be freshly entered

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Asset Audit

A tool for managing physical verification of assets

Scheduling asset audit Conducting asset audit Evaluating asset health Root Cause Analysis, Corrective Action, &

Preventive Action Audit follow-up & closure

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Asset Obsolescence

Managing asset obsolescence Deciding asset replacement & disposal Tracking of disposed assets

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Insurance Management

It is much more than just Policy Renewal. It covers the following: Market survey for Policy Products &

developing the knowledge base Evaluating & choosing policies Recording current policies Monitoring policy renewals Evaluation of policy performance

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Managing Claims

Surveyor engaged

Incidenthappens

Self-inspection

done Claim process triggered

Claimsubmitted & followed up

The Incident-Claim Cycle

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Managing Claims

But the focus should be on Risk mitigation & Incident prevention

since any incidence adversely affects business

The tool will help to institutionalize Incident Management as a process Bringing in the best practices from ISO 20000

& ISO 27001

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Incident Management

Tracking of incidents & problems Organizing self-investigation / surveyor’s

visit Incident reporting Root Cause Analysis, Corrective Action,

Preventive Action & Closure of Incident Integrated link to Claims Management

Triggers claim processing as soon as Incident happens

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Claims Management

Helps to manage all related tasks as per pre-defined work flow Preparation & submission of claim bills Coordination with Broker Engagement of surveyor Document organization & validation thereof Final claim submission Claim follow-up & monitoring of realization

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Special Features

Backed by all graphic MIS with metrics analysis Highlighting improvement opportunities

Helps putting together the knowledge existing within the organization Developing checklists for claim submission Developing letter & mail templates

Speeds up the workflow using sms alerts & mails

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Special Features ... 2

Aids in claim submission - provides Checklists for claim submission Letter & mail templates Uploading facility for document scans &

photographs Built-in facility for

coordination & support by broker agencies Revaluation of assets Follow-up of claim applications

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Benefits

Fully integrated approach, tying up Asset audit Asset health monitoring & controlling

obsolescence Optimizing insurance coverage

Focuses on Incident prevention rather than making claims Protection of investments & liabilities

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Benefits ... 2

Makes the business process-dependent reduces dependence on individuals

Web-enabled application, accessible from any location

Easy for multi-company, multi-location, multi-region, multi-branch implementation

Seamless handshaking possible with any existing system including ERPs

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Upgradability

The system may be enhanced to cover Full Risk Management of Assets Mobile application to support bar code detection

& photographing of assets Management of ISMS* Audits Implementation & compliance to ISO 27001 Implementation & compliance to IFRS

* ISMS - Information Security Management System

* IFRS – International Financial Reporting Standards

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Supports Available

Training of trainers & other employees Asset audit Incident management Using the overall system Risk management Implementation of ISO 27001 ISMS Audit

Consulting on material codification

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Additional Supports ... 2

Material codification Data migration from the existing system

(ERP / others) Remote management of systems &

operational support

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Implementation Needs

Hardware needs Any hardware with adequate processing

power, storage, & internet connectivity Software needs

Ms-SQL 2008 Server as RDBMS Tomcat 7.0.14 (Java) Application Server IE 8, Mozilla 15, Chrome 22 or higher OS on workstations / laptops should be

Windows XP, or Vista, or Windows 7

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Prerequisites

Need to do Gap Analysis at target organization before any customization

Organizations need to make all data available*

Either from the existing system, and enable data migration through programming, or

Enter manually in this system

* Note: This system may work independently or may interface with other systems including any ERP

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Prerequisites ... 2

Organizations need to establish accountabilities for Assets & their well being (Asset Owner) Detection of Incidents & resolution thereof (Asset

Custodian & Chief Asset Custodian) Asset audits (Audit Team Member & Audit Team

Leader) Investigation of incidents (Investigation Team

Member & Investigation Team Leader)

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Implementation Phases

Phase 1 Phase 2 Phase 3 Phase 4

1. Gap Analysis2. System

customization3. Preparation

for data migration

1.Train the Trainers

2.Data migration

3.Master creations

4.Populating Policy Products

1.Entering current policies

2.User Acceptance Test

3.System approval

1.More staff training

2.Validation of migrated data

3.System goes online

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Time & Budget

Time & Budget would be dependent on Scope of system implementation Present level of data availability & accuracy Findings of gap analysis

to be conducted by Greenfield Solutions as a paid service

Additional features & services desired, if any

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Contact Us

Want to know more?

Please mail to: info@gfsindia.com

Greenfield Solutions

311 Ashok Road, Kolkata 700 084, India

+91 33 2462 4153 / 2462 8367

www.gfsindia.com