dgaqa organisation manual · assurance (dgaqa) is an organisation under department of defence...

GOVERNMENT OF INDIA, MINISTRY OF DEFENCE

DGAQA

ORGANISATION MANUAL

Directorate General of Aeronautical Quality assurance

Ministry of Defence, Govt. of India

‘H’ Block, Nirman Bhawan P.O.

New Delhi-110011

[email protected] e-mail: [email protected]

Document No. : 02/2016 Issue No. : 001

ii

V I S I O N

To create and sustain an environment of mutual trust and ‘Self Control’

amongst the various agencies involved in development/ production of Aviation

products for Defence.

M I S S I O N

To transform and perfect the mechanism of DGAQA’s regulatory functions so

that all those involved, do the right thing, first time and every time.

V A L U E S

Quality is our heritage

Integrity is our character

Technical Competence is our strength

Value addition is our contribution

Honesty is our Hallmark

Mutual trust is our work culture

Accountability is our watchdog

iii

INDEX /LIST OF CONTENTS

Sl. No.

Contents

Page No.

1. Foreword i

2. Mission, Vision & Values ii

3. Index iii

4. Record of Revisions vi

5.

List of Abbreviation vii

Section - I : Organisation Manual

1. Description of the Organisation and its Objectives 2

2. Organizational Structure & Roles 4

3. Organization Chart 5

4. Functions 5

4.1 Technical Groups at HQ DGAQA 5

4.2 DGAQA field establishments 7

5. Locations of DGAQA Offices 8

6. Contact Details 9

6.1 Names, Designation & Contact details of Important

Functionary

9

6.2 Contact details of Important Officers at HQ DGAQA 10

6.3 Contact details of DDGs 10

6.4 Contact details of Field Establishments 11

7. Duties & Responsibilities of DGAQA Officers 13

7.1 Director General 13

7.2 Additional Director General at HQ 14

7.3 Deputy Director Generals 14

7.4 Duties & Responsibilities of DGAQA Officers (At

HQrs)

16

7.5 Duties & Responsibilities of DGAQA officers (At

Field Establishments)

19

iv

Sl. No.

Contents

Page No.

8. Admin & HR Group at HQ DGAQA 27

8.1 Director (HR) 27

8.1.1 Admin - I section 27

8.1.2 Admin - II Section 28

8.1.3 Official Language 28

8.2 Director (Adm) 29

8.2.1 Admin - III Section 29

8.2.2 Admin - IV Section (including Registry) 30

8.2.3 Accounts Section 30

8.3 Liaison Officer for SC, ST & OBC 31

8.4. Vigilance Officer – DGAQA

31

Section - II : Technical Policies

1. Rules & Regulations pertaining to DGAQA 33

2. Supervision and Control System 33

3. Monitoring and Inspection 33

4. DGAQA Quality/AQA Directives/ Guidelines: 34

5. DGAQA Policy Guidelines 34

6.

Other Documents 35

Section - III Administrative Policies

1. Introduction 38

2. Management of Registry 38

3. File Management 38

4. Form & Procedure of Communication 38

5. Drafting of Communication 38

6. File management and file numbering system 38

7. Record Room & security of documents and files 38

v

Sl. No.

Contents

Page No.

8. Checking of delays 39

9. Grievance Redressal 39

10. Disposal of applications received under Right to

Information Act (RTI)

39

11. Inspection and monitoring 39

12. Posting, Transfer & Rotation Policy 39

13. Aadhar Enabled Biometric Attendance System (AEBAS) 39

14. Recruitment Rules 39

15. Financial Power to DGAQA 40

16. Deputation of Officers Abroad 40

17. Training Policy 40

vi

RECORD OF REVISION

Issue /

Rev. No. Date Change Description Authority

vii

LIST OF ABBREVIATIONS

ADE Aeronautical Development Establishment

ADG Additional Director General

AE & IT Aviation Electronic & Information Technology

AFQMS Approval of a Firm and its Quality Management System

AG, MP-4 Adjutant General, Manpower Planning-4

AHSP Authority Holding Sealed Particulars

ALISDA Aviation Electronics Inspection Specification Documentation

Agency

APAR Annual Performance Appraisal Report.

AQA Aeronautical Quality Assurance

ATP Acceptance Test Procedure

AWACS Airborne Warning and Control System

BAS Biometric Attendance System

BDL Bharat Dynamic Limited

BEL Bharat Electronics Limited

BEML Bharat Earth Mover Limited

BE Budget Estimate

CABS Centre for Airborne Systems

CDR Critical Design Review

CEMILAC Centre for Military Airworthiness and Certification

CNC Contract Negotiation Committee

CoI Court of Inquiry

CPIO Chief Public Information Officer

CVC Central Vigilance Commission

DAVP Directorate of Advertisement and Visual Publicity

DDPIL Design, Development, Production and Inspection of Electronic

Equipment

DDG Deputy Director General

DG Director General

DGAQA Directorate General of Aeronautical Quality Assurance

DGNAI Director General of Naval Armament Inspection

DGR Directorate General of Resettlement

DI Defect Investigation

DDP Department of Defence Production

DPC Departmental Promotion Committee

DPM Defence Procurement Manual

DPP Defence Procurement Procedure

DRDO Defence Research and Development Organisation

ECIL Electronics Corporation of India

EMC Electro Magnetic Compatibility

viii

EMI Electro Magnetic Interference

FE Field Establishment

FOL Fuel Oil Lubricants

GSE Ground Support Equipment

GSQR General Staff Qualitative Requirements

GTRE Gas Turbine Research Establishment

HAL Hindustan Aeronautics Limited

HoE Head of Establishment

HQrs Head Quarters

IAF Indian Air Force

IB Intelligence Bureau

IJT Intermediate Jet Trainer

ISWG Inter Services Working Group

ITI Indian Telephone Industry

JCM Joint Consultative Machinery

JSG Joint Services Guide

JSS Joint Services Specification

LCC Local Concession Committee

LMC Local Modification Committee

LRU Line Replaceable Unit

LTC Local Technical Committee

LTCC Local Type Certification Committee

MIDHANI Mishra Dhatu Nigam Limited

MoD Ministry of Defence

MSQAA Missile System Quality Assurance Agency

MA Modified Appropriation

MER Monthly Expenditure Report

OAQA Office of Aeronautical Quality Assurance

O/H Overhaul

OiC Officer-In-Charge

ORDAQA Office of the Regional Director Aeronautical Quality Assurance

OT Over Time

PDI Pre-Dispatch Inspection

PDR Preliminary Design Review

PPFOL Power Plant and Fuel Oil Lubricant

PQT Production Quality Test

PScO Principal Scientific Officer

PSU Public Sector Undertaking

QA Quality Assurance

QC Quality Control

QMS Quality Management System

QPR Quarterly Progress Report

QR Qualitative Requirements

ix

QTP Qualification Test Procedure

QER Quarterly Expenditure Report

R & D Research & Development

RCMA Regional Centre for Military Airworthiness

RD Regional Director

RFP Request for Proposal

RMC Resident MSQAA Cell

RTI Right to Information

RE Revised Estimate

SEPC Staff Equipment Policy Committee

SSC Staff Selection Commission

SOP Standard of Preparation / Standard Operating Procedure

SSO – I / II Senior Scientific Officer (Grade – I / II)

SSQAG Strategic System Quality Assurance Group

SLIC Securitized Laminated Identity Card

TEC Technical Evaluation Committee

TSO Technical Standing Order

UAV Unmanned Aerial Vehicle

UPSC Union Public Service Commission

USO Unit Standing Order

1

Section - I

ORGANISATION MANUAL

2

1. DESCRIPTION OF THE ORGANIZATION AND ITS OBJECTIVES

1.1 The Directorate General of Aeronautical Quality

Assurance (DGAQA) is an organisation under Department of Defence

Production, Ministry of Defence. This organisation is the regulatory authority

for Quality Assurance and final acceptance of Military Aircraft, Unmanned

Aerial Vehicles (UAVs), Aero Engines, Airborne Systems, Avionics,

Armaments, Consumables (FOL Stores), Allied Ground Systems and Missiles

during Design & Development, Production, Repair, Modification and Overhaul/

Repair at various Defence PSUs, Ordnance Factories and Private Firms.

1.2 The primary role of DGAQA is to provide QA coverage during various

phases of the production/services viz Design & Development, Production, Up-

gradation etc and to ensure that the same meet the customers’ expectations.

DGAQA is also involved in standardisation activities. The other services

rendered are Capacity Assessment & Registration of Firms, Defect

Investigations and Technical Consultancy to the Users, Ministry of Defence,

Production and Design & Development Agencies.

1.3 The establishments under this organisation are spread all over the

country in Defence Public Sector Undertakings, Ordnance Factories, DRDO

Labs and Private Firms.

1.4 DGAQA is also the nodal agency for Missile System Quality Assurance

Agency (MSQAA) and Strategic Systems Quality Assurance Group (SSQAG).

1.5 Quality Assurance Coverage

1.5.1 During Production & Overhaul: This is a major area of activity of

DGAQA. The emphasis is on ensuring that the requisite Quality Management

System is in place at all production / overhaul agencies. The compliance in

respect of this requirement is being regularly monitored through Inspection

stages critical to quality, quality audits and spot checks. Quality Assurance

coverage is being provided during Production/Overhaul/Repair/Up-Gradation

work being carried out at various work centres comprising of Public Sector

Undertakings (PSUs) viz., HAL, BEL, ITI, BDL, MIDHANI, ECIL etc, Ordnance

Factories, DRDO Labs and Private Firms.

1.5.2 During Design & Development: DGAQA participates actively in the

Design & Development projects undertaken by DRDO labs, Ordnance

Factories, Defence PSUs and Private Firms. The involvement ranges from the

early stages of development activity such as finalisation of QRs, PDR/ CDR,

test/inspection schedules, evaluation of prototypes, Defect Investigation and

flight trials in order to ensure conformance to quality and reliability

requirements.

3

1.6 DGAQA is presently associated with major national development

projects such as Light Combat Aircraft (LCA), Light Utility Helicopters (LUH),

Advanced Light Helicopter (ALH), Light Combat Helicopter (LCH), Hindustan

Turbo Trainer (HTT), SARAS A/C (Military Version), IJT, AWACS and

Indigenous UAV i.e. RUSTOM-II and many other electronic warfare and

avionic projects.

Indian Air Force

Army Aviation

Naval Aviation

Indian Coast Guard

DRDO

Defence PSUs

Ordnance Factories

Other PSUs

Private Sector

CSIR LabsOther Organisations

DGNAI DGQA CEMILACDte of

Standardization

4

2. ORGANISATIONAL STRUCTURE & ROLES

2.1 The various DGAQA functions are accomplished through the

Organization comprising of the Headquarters at New Delhi and a network of

34 Field Establishments (FEs) and Detachment covering a large number of

work centres, spread all over India. The structure of the Organisation is as

shown in the Organization Chart.

2.2 Director General (DG) is Head of the organisation and is assisted by

the five Deputy Director Generals (DDGs) as appended below of which the

DDG posted at HQ is designated as ADG.

Addl. Director General (HQrs) - ADG (HQrs)

Deputy Director General - DDG(SZ)

(South Zone)

Deputy Director General - DDG (N&CZ)

(North & Central Zone)

Deputy Director General (Nasik) - DDG (NK)

Deputy Director General (Koraput) - DDG (KPT)

2.3 DGAQA Headquarters at New Delhi functions through nine technical /

specialist Groups / Cells, HR and Admin Groups each headed by Director as

listed below:

Aircraft & Aero Medical (A/C & Aero Med)

Technical Coordination (Tech-Coord)

Power Plant & Fuel, Oil, Lubricants (PP&FOL)

Armament (Armt)

Aviation Electronics & Information Tech. (AE & IT)

Electrical & Instrumentation (E&I)

Ground Support Equipment (GSE)

Missile System Quality Assurance Agency (MSQAA)

Strategic Systems Quality Assurance Group (SSQAG)

Human Resources (HR)

Administration (Admin)

5

3. ORGANISATION CHART

4. FUNCTIONS

4.1. Technical Groups at HQ DGAQA

4.1.1 To Monitor and ascertain adequacy/compliance of the QA functions at

the FEs under their jurisdiction.

4.1.2 To scrutinize the Quarterly Progress Reports (QPRs) from the

respective FEs for adequacy of action and status of pending issues. Interact,

as necessary.

4.1.3 To scrutinize Quarterly Defect Investigation (QDI) summaries for

adequacy of action and its compliance.

4.1.4 To conduct AFQMS audit of Refineries / Labs and other firms w.r.t.

flight critical consumables viz Aviation Turbine Fuel, Oils and Lubricants etc.

before grant / renewal of AFQMS.

4.1.5 To process proposals from FEs for Approval/Renewal under AFQMS in

respect of the firms under their jurisdiction.

DIRECTOR GENERAL

RD (HAL) HYD

RD (GW & M) HYD

RD (A/C) B’luru

RD(O/H) B’luru

RD(Eng) B’luru

RD(ARDC)

RD(Helicopter)

RD(MRO&RWRDC)

RD(LCA-PG)

RD (MSQAA)

RD ALISDA B’luru

DDG (NK) DDG (KPT)

PD (MSQAA) ADG(SSQAG)

DDG (N & C Z) DDG (S Z)

►Ambajhari ►Bhandara ►Chanda ►Jabalpur, GCF ►Itarsi ►DumDum ►Kanpur ►Muradnagar

A D G (HQ)

►BEL ►ADE ►CABS

►BEL ►ECIL ►Kasaragod

RD,HAL,LKO

RD, HAL, Kanpur

RD,HAL, Korwa

RD ,Pune

RD,BEL,GAD

OAQA, Dehradun

RD,Kolkata

CO,AQAW(A) ,Khamaria

Dir (A/C & Aeromed)

Dir (PP & FOL)

Dir (E & I)

Dir (AE&IT)

Dir (GSE)

Dir (Armt)

Dir (TC)

MSQAA Cell

SSQAG cell

Dir (HR)

OAQA, Trichy

RD(GTRE& FF)

► OAQA, (BKP)

Dir (ADM)

6

4.1.6 To deliberate and decide, in consultation with DG on the QA related

policy matters and to issue such QA Directives/ Policy Guidelines as

necessary to the concerned FEs.

4.1.7 To ensure DGAQA participation in the Court Of Inquiry (COI)- Aircraft

Accident/ Incident, instituted by service HQrs.

4.1.8 To ensure timely completion of periodical Internal audits of the Field

Establishments.

4.1.9 Technical vetting of draft JSS, JSG, pertaining to Military airborne

stores and associated Ground Systems and participating in meeting of various

committees/ sub-committees of Directorate of Standardisation and Bureau of

Indian standard(BIS).

4.1.10 To actively involve as a Govt. QA agency in following stages of

procurement of Airborne and associated Ground systems by IAF, Army, Navy

and Indian Coast Guard as per the procedure defined in DPP and DPM:

4.1.10.1 Vetting of QRs as a member of SEPCs.

4.1.10.2 Vetting of RFP.

4.1.10.3 Participation in TEC and CNC.

4.1.10.4 Vetting of Contracts.

4.1.10.5 Vetting of ATPs & Participation in PDIs.

4.1.10.6 Participation in Scaling Committee Meetings.

4.1.11 To process the Foreign deputation cases of DGAQA officers of

respective Group and FEs under their jurisdiction.

4.1.12 To forward the comments on various policy issues/ policy documents

to service HQrs and other Stake holders.

4.1.13 In addition, PP&FOL Group scrutinize and process Work Service

activity proposals received from FEs.

4.2 DGAQA Field Establishments: ODDG(NK), ODDG(KPT), ORDAQAs,

OAQAs, AQAW (Armt) and its Detachments are carrying out the executive QA

functions during Design & Development/ Manufacture/ Overhaul/ Repair/

7

Modification of Aircraft/Aero-Engines/ Armament/ Associated Equipments at

the respective work centers. Their main functions are as under:

4.2.1 To exercise control over the QMS of the respective work center and

report to respective DDGs and Technical Group at HQ DGAQA of any non-

compliance/ deficiency in laid down requirements.

4.2.2 To satisfy through physical supervision that the firm’s Quality Control/

Assurance staff has carried out comprehensive checks at all stages from the

raw material to the final delivery of the product and introduce such checks and

procedures, as are considered necessary from time to time.

4.2.3 To introduce QA stages which should be comprehensive and cover

quality assurance, right from the incoming raw material and stores to the

finished product and final assembly stage. The QA stages are to be reviewed

periodically for ensuring better supervision over the firm’s Quality

Management System.

4.2.4 To ensure that all deviations from the stipulated requirements are

properly scrutinized, processed, authorized and recorded. Concessions/

Production Permits to be properly dealt with in accordance with guidelines

specified in DDPMAS.

4.2.5 To associate during Defect Investigations (DIs) for defects reported at

development stage, production stage, in-service and at the manufacture’s

works/overhaul Agencies and make suitable recommendations. Also forward

a Quarterly Progress Report on DIs to the respective DDGs and Technical

Group at the HQ DGAQA.

8

5. Locations of DGAQA Offices:

SSQAG MSQAA RD(HAL) RD(GW&M) RD(MATERIALS)

RD,ALISDA RD,MSQAA RD,AIRCRAFT RD, O/H RD,H’COPTER RD,ENGINE RD,F&F RD,GTRE RD,ARDC RD,CABS RD,ADE

9

6. CONTACT DETAILS

6.1 Names, Designation & Contact details of Important Functionary

Name and Designation Contact Details

Sh. P K Kapoor

Director General, AQA

Appellate Authority for RTI

Room No. 90, DGAQA

‘H’-Block, New Delhi – 110011

Tel: 011 - 23011783

Fax: 011 - 23014395

e-mail: [email protected]

Sh. S C Sharma

Additional Director General, AQA

DGAQA Vigilance Officer

Room No. 102, DGAQA


Tel: 011 - 23017362

Fax: 011 - 23014395


Sh. Y K Sharma

Director (GSE)

CPIO for RTI

Room No. 103, DGAQA


Tel: 011 - 23014922

Fax: 011 - 23016213


Sh. R K Sinha

Director (Tech Coord)

Nodal Officer for Firm Registration

Room No. 83A, DGAQA


Tel: 011 - 23011534

Fax: 011 - 23018439

e-mail:[email protected]

Sh. S R Shankhala,

Joint Director (Tech Coord)

Grievances Officer,

SC/ST Nodal Officer,

Liaison Officer for Persons with

Disability

Room No. Anx 6A, DGAQA


Tel: 011 - 23015201

Fax: 011 - 23015201

e-mail:[email protected]

Sh. Shekhar Prasad,

Director(HR)

OBC Liaison Officer

Room No. 101, DGAQA


Tel: 011 - 23792203

Fax: 011 - 23014960


Sh. K D Mitra,

Director(ADM)

Nodal Officer for New Pension

Scheme and Grievances of

Pensioners

Room No. 83, DGAQA


Tel: 011 - 23015702

Fax: 011 - 23012357


10

6.2 Contact details of Important Officers at HQ DGAQA

Sl.

No.

Designation STD

Code

Phone

No.

Fax No.

E-mail

1. Director General 011 23011783 23014395 [email protected]

2. Addl. Director

General

011 23017362 23014395 [email protected]

3. Principal Director

(E&I)

011 23013191 23010941 [email protected]

4. Director

(A/C & Aero Med)

011 23012542 23011365 [email protected]

5. Director

(GSE)

011 23014922 23014914 [email protected]

6. Director

(Tech Coord)

011 23018439 23011534 [email protected]

7. Director

(Armt)

011 23014970 23016381 [email protected]

8. Director

(PP&FOL)

011 23010563 23015145 [email protected]

9. Director

(AE & IT)

011 23015211 23014914 [email protected]

10. Director

(MSQAA Cell)

011 23014491

23015302

23015302 [email protected]

11. Director

(SSQAG Cell)

011 23010412 23010412 [email protected]

12. Director (HR) 011 23792203 - [email protected]

13. Director (Admin) 011 23795702 23012357 [email protected]

6.3 Contact details of DDGs

Sl.

No.

Designation STD

Code

Phone

No.

Fax

No.

E-mail

1. DDG (N&CZ),

Lucknow

0522 2975040 2351208 [email protected]

2. DDG (SZ),

Bangalore

080 25227515 25227904 [email protected]

3. DDG (Nasik),

Nasik

02550 275364 275606 [email protected]

4. DDG (Koraput)

Koraput

06853 222119 220309 [email protected]

11

6.4 Contact details of Field Establishments

Sl.

No.

Field Estt. STD

Code

Phone

No.

Fax No.

e-mail

1. ORDAQA,

Lucknow

0522 2975041 2351209 [email protected]

2. ORDAQA, Kanpur 0512 2457868 2458164 [email protected]

3. ORDAQA, Korwa 05368 255568 255819 [email protected]

4. ORDAQA,

Ghaziabad

0120 2770869 2770704

2770868

[email protected]

5. OAQA, Dehradun 0135 2787145 2787090 [email protected]

6. AQAW (Armt),

Khamaria

0761 2337602 2338069 aaiwkhamaria.dgaqa

@nic.in

7. Dett AQAW

(Armt), Ambajhari

07104 237338 246338 aaiwambajhari.dgaqa

@nic.in

8. Dett AQAW

(Armt), Bhandara

07184 275259 275389 aaiwbhandara.dgaqa

@nic.in

9. Dett AQAW

(Armt), Chanda

0717 5254007 254007 aaiwchanda.dgaqa

@nic.in

10 Dett AQAW

(Armt), Kanpur

0512 2231124 22313056 [email protected]

11 Dett AQAW

(Armt), Jabalpur

0761 2331022 2331022 [email protected]

12 Dett AQAW

(Armt),

Muradnagar

01232 227210 227210 aaiwmuradnagar.dgaqa

@nic.in

13 Dett AQAW

(Armt), Cossipore

033 25504066 25296778 aaiwcossipore.dgaqa

@nic.in

14 Dett AQAW

(Armt), Itarsi

07272 262541 262541 [email protected]

15 ORDAQA (Armt),

Pune

020 25810573 25811317 ocridehuroad.dgaqa

@nic.in

16 ALISDA,

Bengaluru

080 23370383 23379974 [email protected]

17 OAQA (BE),

Bengaluru

080 28380130 28380130

18 ORDAQA (ADE)

Bengaluru

080 25058186 25255202

12

19 ORDAQA (CABS),

Bengaluru

080 25049008 25049011 [email protected]

20 OAQA(Armt),

Tiruchirapalli

0431 2581139 2581139

21 ORDAQA (A/C)

Bengaluru

080 25236470 25220115 [email protected]

22 ORDAQA (O/H)

Bengaluru

080 25220115 25220115 [email protected]

23 ORDAQA

(Helicopter),

Bengaluru

080 25234811 25234811 rdaqamro-

[email protected]

24 ORDAQA, (E &

GTRE), Bengaluru

080 2524142 25240142

25 ORDAQA (ARDC),

Bengaluru

080 25235729 25255202

26 OAQA,

Barrackpore

033 2542625 25920217 [email protected]

27 ORDAQA,

Hyderabad

040 23878910 23879896 [email protected]

28 ORDAQA (GW &

M), Hyderabad

040 24341447 24346695 [email protected]

29 ORDAQA

(Materials)

Hyderabad

040 24342493 24342493 ocrimidhani.dgaqa

@nic.in

30 SSQAG,

Hyderabad

040 24584181 24340933 [email protected]

31 MSQAA,

Hyderabad

040 24340207 24341477 msqaahyd.dgaqa

@nic.in

32 OAQA, Kolkata 033 22480075 22480075 [email protected]

33 RMC Mumbai 022 24584170 67961522 msqaahyd.dgaqa

@nic.in 34 RMC Coimbatore 0422 6684069 6684069

13

7. DUTIES & RESPONSIBILITIES OF DGAQA OFFICERS

7.1 Director General:

7.1.1 Director General administers and controls the following technical and

administrative functions through different zonal DDGs, Directors and ADG at

HQ:

(a) Quality Assurance and final clearance of Military Aircraft/

Accessories/ Aero Engine/ Avionics / Air Armament/ UAV / Flight

Critical Consumables (FOL)/ Ground Support Equipment during Design

& Development / Production/ Overhaul and Repair at various PSUs

(HAL, BEL, BEML etc.), Ordnance Factories, DRDO Laboratories and

Private Sector.

(b) Accord Approval of Firm and Its Quality Management System to

PSUs and other various firms.

(c) Capacity Assessment and Registration of Firms for central

Procurements by Service HQrs.

(d) Supervision/ monitoring of Quality System under “Approval of a

Firm and its Quality Management System (AFQMS)” at PSUs and

Private Sector.

(e) Ensure participation of DGAQA representative in Court of

Inquiry for accidents/incidents of Military Aircraft for establishing the

cause and to suggest remedial measures to prevent recurrence.

(f) Authority Holding Sealed Particulars (AHSP) & Inspection

Authority for Air Armament Stores, Aircraft Brake Parachutes, Pilot

parachutes & Aircraft Arrester Barrier System under production/repair

at Ordnance Factories and other firms.

(g) Responsible for the Administrative, Financial & Personnel

matters of DGAQA Organisations.

(h) Ensure participation of DGAQA representative during various

stages of Acquisition of Aircraft/UAV/other systems i.e. TEC, FET, CNC

etc.

(j) Ensure participation of DGAQA representative as a member of

Inter Services Equipment Policy Committee (ISEPC).

14

(k) Ensure regular interaction and feedback to MoD.

7.1.2 Nodal Officer for Missile Systems Quality Assurance (MSQAA) and

Strategic System Quality Assurance Group (SSQAG).

7.1.3 He is designated Member of CEMILAC Advisory Council.

7.1.4 Designated Member of Apex Board of R & D Projects.

7.1.5 Member of IAF Technology Board.

7.1.6 Chairman of JCM - III.

7.1.7 Member of Armament Development Monitoring Committee.

7.1.8 Member for Raksha Mantri Excellence Award Committee

7.2 Additional Director General at HQrs DGAQA

7.2.1 To Assist the Director General, AQA in the Duties & Responsibility of

DGAQA.

7.2.2 To exercise Technical & Admin Control over technical Groups, Admin

& HR Groups at HQrs DGAQA.

7.2.3 Any other duty assigned by Director General from time to time.

7.3 Deputy Director Generals : There are four DDGs in DGAQA

Organization. DDGs are the Zonal Head of the Field Establishments under

them. The common duties of all the DDGs are appended below:

7.3.1 To Exercise Technical & Admin Control over the Field Establishments

under his jurisdiction.

7.3.2 To Assist the Director General, AQA in the Duties & Responsibility of

DGAQA pertaining to FEs under their jurisdiction. Important correspondence

on technical and admin matters are referred to Director General with copies to

concerned Group Directors for further monitoring/ pursuance.

7.3.3 To examine and recommend all proposals of Foreign Visits, AFQMS

Approval, Admin/ Financial proposals (not within his powers) in respect of

Field Establishments under his jurisdiction for approval of the Director

General.

7.3.4 To Constitute Audit team for Internal Audits of FEs under his jurisdiction

and necessary follow up.

15

7.3.5 Any other responsibility as assigned by Director General from time to

time.

7.3.6 The other specific zone wise duties and responsibilities of DDGs are

defined below:

7.3.6.1 DDG (North & Central Zone):

7.3.6.1.1 DDG is according financial sanction for the items which are

beyond the power of HoEs as per delegated powers.

7.3.6.1.2 Chairperson for the DPCs for Group C posts.

7.3.6.1.3 Member of JCM level III meetings.

7.3.6.1.4 Monitor and examine all technical and Admin returns forwarded

by FEs.

7.3.6.2 Deputy Director General (South Zone)

7.3.6.2.1 To exercise Admin & Financial powers as delegated by the

Competent Authority in respect of FEs located at Bengaluru except ALISDA.

Other FEs located out of Bengaluru and ALISDA are vested with independent

financial powers. DDG is according financial sanction for the items which are

beyond the power of HoEs as per delegated powers.

7.3.6.2.2 To ensure participation of DGAQA members in COI as nominated by

HQ DGAQA.

7.3.6.3 Deputy Director General (Nasik)

7.3.6.3.1 To exercise Admin & Financial powers as delegated by the

Competent Authority in respect of ODDG (NK).

7.3.6.3.2 To monitor and execute Technical functions at ODDG (NK) as

mentioned at para 7.5.1


HQ DGAQA.

7.3.6.4 Deputy Director General (Koraput)

7.3.6.4.1 To exercise Admin & Financial powers in respect of ODDG (KPT).

7.3.6.4.2 To monitor and execute Technical functions at ODDG (KPT) as

mentioned at para 7.5.1


HQ DGAQA.

16

7.4 Duties & Responsibilities of DGAQA Officers (At HQrs)

7.4.1 Director

7.4.1.1 Directors at HQrs are responsible for the technical functions of their

specialised groups at HQrs viz: Aircraft & AeroMed, Electrical &

Instrumentation (E&I), Aviation Electronics & Information Technology

(AE&IT), Ground Support Equipment (GSE), Power Plant & Fuel Oil

Lubricants (PP&FOL) and Armament.

7.4.1.2 Directors at HQrs assist the Director General through ADG in

Technical/Admin Functions.

7.4.1.3 To scrutinise and recommend proposals for renewal/fresh Approval

of Firms and their Quality Management System (AFQMS) and put up for

approval of DG through ADG (HQ).

7.4.1.4 To Scrutinise the Quarterly Progress Report (QPRs), Defect

Investigation Reports, Quality Audit Reports etc from the respective FEs for

any further action as necessary.

7.4.1.5 To exercise Quality Assurance functions of the stores for which his

group is responsible.

7.4.1.6 To represent DGAQA in TEC/FET/CNC/PDI/JRI for

Indigenous/Foreign Acquisition.

7.4.1.7 To maintain close coordination with PSUs and Service HQrs in respect

of projects under him.

7.4.1.8 To process the Foreign deputation cases of DGAQA officers of his

Group and Officers of FEs under his control.

7.4.1.9 Director (Armament) at HQrs is also responsible for the AHSP

Functions of specific Air Armament Stores, Parachutes etc. under production

at Ordnance Factories.

7.4.1.10 MSQAA Cell and SSQAG Cell at HQ are responsible for Liaison with

DGAQA.

7.4.1.11 Director (PP&FOL) at HQ is also responsible for scrutinizing and

processing Work Service proposals as received from various field

17

establishments and submit to Competent Authority for administrative

approval.

NB.-Any other duty assigned by Director General/ADG.

Director (Tech Coord):

7.4.2.1 Nodal officer for Capacity Assessment and Registration of Firms for

central Procurements by Service HQrs.

7.4.2.2 Preparation of Monthly DO to MoD by DG,AQA and its

printing/distribution of copies.

7.4.2.3 Compile periodical reports on Value of Stores, QPR, etc and forward

input data for Annual report to MoD.

7.4.2.4 Issuance and record keeping of technical policies, QA Directive and

guidelines issued by DGAQA.

7.4.2.5 Preparation & execution of Annual Training plan for DGAQA officers

for competence building.

7.4.2.6 To maintain data of imparted training, Qualification and area of

expertise for DGAQA Officers.

7.4.2.7 Issuance AFQMS Certificate to the Firms after approval by DG,AQA.

7.4.2.8 To maintain data base compendium and to keep track on AFQMS

approved Firms and Registered Firms for central Procurements by Service

HQrs.

7.4.2.9 To initiate and process the cases of Director General Commendation

award to DGAQA Officers and staff.

7.4.2.10 Correspondences related to sponsored Post Graduate/ Ph. D

programmes by DRDO.

7.4.2.11 Handling & retention of valid official Passport of Officers/ employees

of HQ.

7.4.2.12 Maintains Copy of documents i.e.- DDPMAS, AFQMS, TSO, USO

etc.

18

7.4.2.13 Organise conference for RDs/HoE meet.

7.4.2.14 Reply of Parliament Questions to MoD

NB.-Any other duty as assigned by Director General/ADG.

7.4.3 Joint Director/P.Sc.O

7.4.3.1 To assist Director in performing of his technical duties.

7.4.3.2 Responsible for QA functions for the projects allotted to him.

7.4.3.3 To maintain close coordination with PSUs / User HQrs in respect of

his projects.

7.4.3.4 To participate in User Trials in respect of the projects allotted to him.

7.4.3.5 To participate in various Standardization Sub-Committees, as

applicable.

7.4.3.6 To work in Technical Panels entrusted with introduction of New

Equipment into the Services (ISWG).

7.4.3.7 To participate in Aircraft Accident Investigations as and when required.

7.4.3.8 To participate in Defect Investigations of stores cleared by their Group.

7.4.3.9 To perform any duties assigned by Senior Officers.

7.4.4 Deputy Director/ SSO - I

7.4.4.1 To assist the Director/ Joint Director of his group in performance of

their technical duties.

7.4.4.2 Responsible for the Q.A. Functions of the projects allotted to him.

7.4.4.3 To participate in the User Trials in respect of his project.

7.4.4.4 To participate in Aircraft Accident Investigation as and when required.

7.4.4.5 To vet Services Qualitative Requirements for introduction of new

equipment to the services and gives his recommendations/technical inputs.

19

7.4.4.6 To participate in various Standardization Sub-Committees, as

applicable.

7.4.4.7 To process the proposal for grant/ renewal of AFQMS.

7.4.4.8 To perform any additional duties assigned by Senior Officers.

7.4.5 Assistant Director/ SSO - II

7.4.5.1 The Senior Scientific Officer-II shall perform similar duties as those

of SSO-I as assigned by the Group Director. They will also assist Jt.

Director/Dy. Director

7.4.6 Junior Scientific Officer & Senior Scientific Assistant

7.4.6.1 The Junior Scientific Officers & Senior Scientific Assistants will assist

Director/ Jt. Director/Dy. Director/Asstt Director for performance of their

duties.

7.5 Duties & Responsibilities of DGAQA officers (At Field

Establishments)

7.5.1 DDG(NK)/DDG(KPT)/Regional Director/Officer-in-Charge

7.5.1.1 Head of the Field Establishment

7.5.1.2 To exercise supervision of Quality Assurance activities related to

Aircraft/Aircraft Rotables/ Instruments & Aero Engine during Design &

Development/Production/Overhaul/Repairs/Upgrades as per standard

procedures.

7.5.1.3 To scrutinise and recommend Approval of Firms & its QMS to HQ

DGAQA and their renewal. Also, to recommend cases for change of Head of

QMS and Release Note Signatories.

7.5.1.4 Exercise Control over the Approved QMS under his jurisdiction & take

action whenever there is any short fall in the Firm's QMS.

20

7.5.1.5 Responsible for issuing of “Certificate of Safety of Flight (Form 1090)”

for Aircraft during Contractors/Customer/Ferry Flight and Development &

Modification flight Trials.

7.5.1.6 Responsible for final clearance of Aircraft/ Rotables/ Aero

Engines/Accessories and Signalling Out of Aircraft.

7.5.1.7 Exercise monitoring of QMS and Inspection stages by laying down

DGAQA Stages and organizing periodical Surveillance/Spot Checks and

Quality Audits.

7.5.1.8 Responsible for ensuring compliance to SOP of the Aircraft/ Rotables,

as laid down by RCMA.

7.5.1.9 Issue of Annual Quality Plan and review of inspection stages.

7.5.1.10 Issue of Signalling out of aircraft after successful completion of

scheduled test flights.

7.5.1.11 Examine Production Permit/Concession and refer them to RCMA, if

necessary and dispose off the same.

7.5.1.12 Ensuring Grant of Approval to QC Inspectors & Personnel carrying

out special processes such as WELDING, NDT etc of AFQMS approved

firms.

7.5.1.13 Ensure participation in Defect Investigation as per laid down

procedure.

7.5.1.14 Exercise various Admin. & Financial powers as delegated.

7.5.1.15 Recommend cases for training of Officers to HQrs. for approval.

7.5.1.16 Forward proposal for Foreign Deputation to HQ DGAQA in respect of

Training, Inspection, Design Review etc. through the concerned DDG.

7.5.1.17 Execution of periodical Quality Audits & Monitor the action taken on

the recommendations of the Quality Audit Report.

7.5.1.18 Member of LMC, LTC, LTCC and LCC.

7.5.1.19 Ensure timely submission of various periodic (Monthly, Quarterly and

Annual) Technical and Admin/Financial Reports to HQrs.

21

7.5.1.20 Provide Technical Support like preparation of Specification &

certification for Avionics related Ground Equipment and QA for Avionics

Equipment through Private Sector.

7.5.1.21 Responsible for QA/Inspection of various Stores as delegated by

HQrs.

7.5.1.22 Responsible for representing DGAQA in committees / meetings held

with other stakeholders viz HAL/BEL/OFB/ RCMA/User Services.

7.5.1.23 Responsible for Proof Testing of the air armament stores,

explosives, and ammunition manufactured/developed at the Ordnance

Factory under his control, in case of Air Armament FEs.

7.5.1.24 Commanding Officer, AQAW (Armt), Khamaria, is the Chairman of

the JCM- IV and member of JCM-III.

7.5.1.25 To perform any additional duties assigned by Director

General/Concerned DDG.

NB - For the detailed duties, the USO of the respective FE refers.

7.5.2 Director

7.5.2.1 The Director shall perform similar duties as those of HOEs as

enumerated above in respect of Technical activities.

7.5.3 P.Sc.O

7.5.3.1 P.Sc.O at a Field Establishment assist their Directors in performance

of their Technical and Administrative Functions.

7.5.3.2 Responsible for the execution of the Policy/Standard Procedures on

the Quality Assurance and Inspection of Aircraft/Aero

Engines/Rotables/Accessories/Instruments etc.

7.5.3.3 In consultation with DDG/RD, institute QA Stages for verification by

DGAQA Officers during production/ Overhaul/Repair phases, from Incoming

Goods Inspection to the final product clearance.

7.5.3.4 Carry out Periodical Review of the QA Stages and Supervision of

Firms QMS.

22

7.5.3.5 Assist Head of Establishment (HoE)/Director for the Inspection &

Quality Assurance of Aircraft/ Rotables / Avionics projects allotted to him and

also issuing of “Certificate of Safety of Flight (Form 1090)” for Aircraft during

Contractor/Customer/Ferry Flight and Development & Modification flight

Trials.

7.5.3.6 Participate in LMC, LTC, LTCC and LCC etc. in respect of projects

allotted to him.

7.5.3.7 To participate in Defect Investigations and CoI.

7.5.3.8 Coordination of Q-423/Inspection Notes.



7.5.4 Senior Scientific Officer-I (SSO-I)

7.5.4.1 To assist Head of Establishment (HoE)/Director/P.Sc.O for the

Inspection & Quality Assurance of Aircraft/ Rotables / Avionics projects

allotted to him and also issuing of “Certificate of Safety of Flight (Form 1090)”

for Aircraft during Contractor/Customer/Ferry Flight and Development &

Modification flight Trials.

7.5.4.2 To participate in LMC, LTC, LTCC and LCC etc. in respect of projects

allotted to him.

7.5.4.3 To participates in Defect Investigations and CoI.

7.5.4.4 To organize inspection at various stages.

7.5.4.5 To ensure the compliance of standard operating procedures through

all stages, modifications repair/ salvage schemes in respect of the aircraft &

project assigned to him.

7.5.4.6 To brief his superior officers on the likely areas of hold up.

7.5.4.7 To carry out Quality Audits and follow up actions on

recommendations.

23

7.5.4.8 To scrutinize cases of Major Concessions in consultation with

HoE/Director/P.Sc.O and refer them to RCMA, if necessary.

7.5.4.9 To carry out Surveillance/Spot checks/ QA Stages during the

Production/Repair/Overhaul of Aircraft/ Rotables/ Aero-Engines/ Avionics/

LRUs. Closely associate during the Design & Development of Aircraft

Systems, Aero-Engine and Modifications.

7.5.4.10 To evaluate the competence of Inspectors proposed for approval by

the Firms/ Organisation and recommend their approval to HoE through

Director/PScO.

7.5.4.11 To ensure timely Calibration of Test Equipment & Gauges.

7.5.4.12 To approve minor concessions.

7.5.4.13 To coordinate Q-423/Inspection Notes.

7.5.4.14 To prepare & forward various periodical Technical and

Admin/Financial Reports (Monthly, Quarterly and Annual) to HQrs.



7.5.5 Senior Scientific Officer – II (SSO-II)

7.5.5.1 The Senior Scientific Officer - II shall perform similar duties as those

of SSO-I as enumerated above.

7.5.6 Junior Scientific Officer (JSO)

7.5.6.1 To assist Director/P.Sc.O/SSO-I/SSO-II in day to day technical

activities.

7.5.6.2 To assist the SSO-I / SSO-II in carrying out the system audit of the

firm prior to grant of AFQMS approval.

7.5.6.3 To carry out periodical Quality Audits.

24

7.5.6.4 To Carry out Surveillance/Spot checks/ QA Stages during the build up

of Aircraft/Rotables/Aero-Engines/Avionics/LRUs.

7.5.6.5 To participate in indigenous development of stores in coordination with

R&D Organisation, Service HQ, Public / Private sectors engaged in the

development of stores.

7.5.6.6 To maintain Technical records of various policies, guidelines,

directives and technical instructions issued by the HQs from time to time

regarding inspection and quality assurance functions of the establishments.

7.5.6.7 To study and analyse various defect and failure reports received from

user Services and render assistance to his seniors prior to offering necessary

technical advice/technical instruction to prevent recurrence of similar failures.

7.5.6.8 To assist senior Officers in execution of policy / directives to ensure

quality and reliability of Aeronautical Stores.

7.5.6.9 To participate in various Defect Investigations of aeronautical stores.



7.5.7 Senior Scientific Assistant (SSA)

7.5.7.1 To assist Director/P.Sc.O/SSO-I/SSO-II in day to day technical

activities.

7.5.7.2 To witness the testing of samples as per specifications, making

observations on engineering features such as inspection, testing and

subsequent maintenance, scrutiny and coordination of test reports during

Production of aeronautical stores which comply with the laid down

specifications.

7.5.7.3 QA activities of stages identified and assigned by the

superior/group officer during manufacture, repair and overhaul of aircraft/aero-

engines/accessories/stores and witnessing of tests carried out on the

assembled items during production.

7.5.7.4 Verification of quality control documents prepared by HAL/PSUs to be

in accordance with the licensors' documents for licensed projects and in

25

accordance with the documents issued by the developing agency for

indigenous projects.

7.5.7.5 Scrutiny of deviations, corrective and preventive measures &

processing of documents for acceptance of Production Permit/Concession by

competent authority.

7.5.7.6 Scrutiny of aircraft documents for issue of “Certificate of Safety of

Flight (Form 1090)” by the superior officers.

7.5.7.7 Scrutiny of aircraft documents before signal out/ferry out of aircraft

and bring out the discrepancies if any, to the superior/Group Officer.

7.5.7.8 Assist in carrying out the activities connected with defect

investigations under the guidance of superior officers.

7.5.7.9 Scrutiny of documents before clearance of the stores and bring out

discrepancies if any to the superior officer/group officer.

7.5.7.10 Preparation of Q-423/Inspection Notes.

7.5.7.11 Assist in spot checks and quality audits as decided by the superior

officer/group officer.

7.5.7.12 Study of paper particulars/documents in respect of development

projects and give comments on quality control aspects to the superior officer.

7.5.7.13 To witness the testing of stores during QTP in respect of

development projects undertaken by DRDO and indigenous development of

stores undertaken by PSUs.

7.5.7.14 General technical correspondence connected with regular duties,

quality issues, inspection and engineering observations under the guidance of

superior/group officer.



26

7.5.8 Foreman

7.5.8.1 To supervise and monitor the performance of Chargeman and other

industrial staff working under him.

7.5.8.2 To plan and organize for undertaking QA tasks.

7.5.8.3 To allocate tasks to his sub-ordinate staff and monitor the progress.

7.5.8.4 To study the drawings and specifications and assembly process

layouts and components.

7.5.8.5 To ensure maintenance and calibration of inspection gauges and test

equipments.

7.5.8.6 To scrutinize the QA documents viz inspection and test report

prepared by technical staff and submit the report together with his comments

to his superior officer.

7.5.8.7 To participate in internal defect investigation of defective items at

detail part/component level.



7.5.9 Chief Draughtsman at HQ/Field Establishments

7.5.9.1 To assist the Officer-in-charge drawing section in the work relating to

the drawing section.

7.5.9.2 To supervise and allocate work to Draughtsman, Ferro-Printers and

Tracer etc.

7.5.9.3 To co-ordinate the work of the section and guide the drawing work

being carried out by his sub-ordinate staff.

7.5.9.4 To carry out physical and dimension check of various samples of

items to be indigenized for preparing the drawings.

7.5.9.5 To check the vellums of the drawings prepared for correctness before

sending them to concerned sections for approval.

27

7.5.9.6 To ensure proper maintenance of the equipment in the drawing

section.

7.5.9.7 To prepare draft requisitions for procurement of necessary equipment

and consumables for the drawing section.

7.5.9.8 To carry out physical inspection of stores indigenized with reference to

the approved drawings.

7.5.9.9 Plans for procurement of equipment/consumable stores for

maintenance of drawing section.

7.5.9.10 To perform any additional duties assigned by Senior Officers


8. ADMIN & HR GROUP AT HQ DGAQA:

8.1 Director (HR) Director (HR) is group head of Admin-I, Admin-II

and Official Language (OL) sections. He is responsible for Overall

management of all the activities connected with Human Resource

Development (i.e- Personnel matters, Recruitment, DPC, Official Language

etc) and controls Admin-I, Admin-II and OL sections through their respective

Dy Directors/Asstt Directors (OL). The duties and responsibilities dealt by

these sections are appended below:

8.1.1 Admin-I Section : Section Admin-I functions under supervision of an

Assistant director and under control of Dy. Director (P). Broad duties are as

under:

8.1.1.1 To ensure that DPC for all Group ‘A’ posts are held at UPSC and

Ministry of Defence in time and obtain approval of competent authority

(including ACC wherever necessary) for timely promotion.

8.1.1.2 To ensure that DPC for all Group ‘B’ posts are held at HQrs DGAQA

in time, except for the post of Master Craftsman which is to be conducted at

AQAW(A), Khamaria.

8.1.1.3 Processing DPC cases received from AQAW(A), Khamaria for

obtaining approval of the Director General, AQA.

28

8.1.1.4 Probation matters, confirmation of direct recruits at direct entry grade.

8.1.1.5 Postings and Transfers of officers/staff in all grades.

8.1.1.6 Issue of Seniority Lists for Group ‘A’ & ‘B’ posts, except that of Master

Craftsman which is to be issued by AQAW(A), Khamaria.

8.1.1.7 Cases related to grant of Financial up gradation under MACPs/ NFUs.

8.1.1.8 Maintenance of Nominal Roll and vacancy position.

8.1.1.9 Maintenance and circulation of APARs.

8.1.1.10 Cases related to outside appointment.

8.1.1.11 Review cases under FR-56/Rule 48 of CCS(Pension) Rules.

8.1.1.12 Court Cases/ RTI cases on above subjects.


8.1.2 Admin-II Section: Section Admin-II functions under supervision of an

Assistant director and under control of Dy. Director (R). Broad duties are as

under:

8.1.2.1 Framing/Amendments of Recruitment Rules in respect of all Group

‘A’, Group ‘B’ and Group ‘C’ posts of DGAQA organisation.

8.1.2.2 Direct recruitment at Group ‘A’, ‘B’ and Group ‘C’ level under

DGAQA.

8.1.2.3 Deputation cases as and when required as per the provision of RRs.

8.1.2.4 Disciplinary and vigilance matters in respect of DGAQA.

8.1.2.5 Compassionate Appointments.



29

8.1.3 राजभाषा अनुभाग एक सहायक िनदेशक िक देखरेख म� िन�िल�खत

िज�ेदा�रयो ंका िन�ादन करता है:

8.1.3.1 महािनदेशालय एवं इसकी अधीन�थ यूिनटो ंम� राजभाषा नीित का अनुपालन सुिनि�त

करना तथा राजभाषा िवभाग, गृह मं�ालय �ारा समय-समय पर जरी िदशा-िनद�शो ं एवं

राजभाषा स��ी आदेशो का पालन करवाना I

8.1.3.2 िविभ� आदेशो,ं अनुदेशो,ं भत� िनयमो, प�ो,ं प�रप�ो, कोड एवं मै�ुअल इ�ादी

द�ावेजो का िहंदी अनुवाद करना I

8.1.3.3 राजभाषा िवभाग, गृह मं�ालय के आदेशानुसार ��ेक ितमाही म� 25% अधीन�थ

काया�लयोकंा िनरी�ण करना एवं िनरी�ण �रपोट� तैयार करना I

��ेक ितमाही म� महािनदेशालय की राजभाषा काया��यन सिमित का आयोजन करना I

8.1.3.4 र�ा मं�ालय की राजभाषा काया��यन सिमित िक बैठको ंम� भाग लेना I

8.1.3.5 ��ेक ितमाही म� ितमाही �गित �रपोट� र�ा मं�ालय को भेजना I

8.1.3.6 ��ेक ितमाही म� काय�शाला का आयोजन करना I

8.1.3.7 िहंदी पखवाडा आयोिजत करना I

8.1.3.8 �ो�ाहन योजनाओ को लागू करना I

8.1.3.9 �ोबध, �वीण एवं �ा� �िश�ण के िलए कािम�को को नािमत करनाI

8.1.3.10 कािम�को को िहंदी टंकण एवं िहंदी आशुिलिपक �िश�ण के िलए नािमत करना I

8.1.3.11 वािष�क पि�का ‘वैमािनकी’ का संपादन करना एवं �काशन करना I

8.1.3.12 िहंदी पु�को एवं श�ाविलयो की खरीद करना I

30

8.2 Director (Adm) Director (Adm) is group head of Admin-III, Admin-

IV, Accounts and Registry Sections. He is responsible for Overall

management of all the administrative and account/ finance activities. The

following works/tasks are being dealt/disposed by these sections:

8.2.1 Admin-III Section: Section Admin-III functions under supervision of an

Assistant director and under control of Dy. Director (Co-ord/ Fin). Broad duties

are as under:

8.2.1.1 NOC for passport/going abroad.

8.2.1.2 Incentive for acquiring higher education.

8.2.1.3 JCM matters.

8.2.1.4 Issue of SLIC, Mobile Permission, Vehicle Sticker for employees

posted at HQrs.

8.2.1.5 Issue of Long Service Certificate and pensioner photo ID

8.2.1.6 Ex-post-Facto sanction for medical cases and permission for medical

treatment.

8.2.1.7 Issue of sanction for hiring of casual labours, procurement of office/IT

equipment for Fes and matter pertaining to issue of new telephone

connections.

8.2.1.8 Pension cases and Extension for retiring Govt accommodation

8.2.1.9 Payment of legal fees

8.2.1.10 Parliament Questions



8.2.2 Admin-IV Section (including Registry) Section Admin-IV

functions under supervision of an Assistant director and under control of Dy.

Director (Cord/ Fin). Broad duties are as under:

8.2.2.1 Procurement of office and IT equipments for HQs.

31

8.2.2.2 Training for Group ‘B’ and ‘C’ Non-Technical employees of DGAQA

8.2.2.3 Registry

8.2.3 Accounts Section: The following duties and responsibilities are being

dealt by this section :

8.2.3.1 Monitoring of Budget allocations.

8.2.3.2 Distribution of funds to Field Establishments.

8.2.3.3 Watch of expenditure over allotments.

8.2.3.4 Generation and rendition of reports relating to BE, RE & MA including

MERs & QPRs.

8.2.3.5 Sanction relating to grant of Motor car, Motor cycle, computer and

other advances.

8.2.3.6 Sanction of House Building Advance.

8.2.3.7 Cash Handling allowance and Overtime etc.

8.2.3.8 Preparation of bills pertaining to Misc and contingent expenditure.

8.2.3.9 Maintaining Imprest Account.

8.2.3.10 Audit and Inspection of Cash & Accounts of Fes.

8.3 Liaison Officers for the employees of scheduled caste, scheduled

tribe and other backward classes of HQ, DGAQA

8.3.1 To ensure due compliance by the authorities with the reservation orders

and other benefits admissible to SCs, STs & OBCs.

8.3.2 To scrutinize and ensure prompt submission of the prescribed annual

statement by the appointing authorities to the Ministries/Departments and

consolidation of the annual statements and sending such consolidated

statements to the Department of personnel and Training.

32

8.3.3 To scrutinize properly all proposals for de-reservation and to certify

after due satisfaction that such de-reservations are inevitable and that all

steps prescribed in this regard have been faithfully taken.

8.3.4 To liaise between the Ministries/Departments/Attached and Subordinate

Officers and the Department of personnel for supply of required information,

answering queries and clearing doubts.

8.3.5 To conduct annual inspection of the rosters maintained, keeping a

record of such inspection.

8.4 Vigilance Officer – DGAQA

8.4.1 At HQ DGAQA

8.4.1.1 Surveillance & Detection : The Vigilance officer shall conduct regular

& surprise inspections in areas considered sensitive and prone to corrupt or

improper practices. If a case comes to his notice having vigilance angle he

shall apprise ADG(HQ)/DGAQA for action as deemed necessary.

8.4.1.2 Scrutiny of Property returns : Scrutiny @ 5% of property returns and

transaction of movable/immovable property intimated by the officers under the

Conduct Rules & follow-up action if considered necessary.

8.4.1.3 Review of Cases : Periodical Review of all pending investigation

reports and ongoing disciplinary cases etc.

8.4.1.4 Periodical Reports : Compilation and submission of periodical reports

& returns on Vigilance Matters to Ministry of Defence.

8.4.1.5 Investigation of Complaints: Conduct investigation into complaints as

per CVC guidelines. If prima-facie vigilance angle is emerging, seek orders of

DG AQA for further course of action.

8.4.1.6 Vigilance Clearance : Maintain necessary records and issue vigilance

clearance in respect of officials.


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8.4.2 At Field Establishments

8.4.2.1 Vigilance officer is nominated by HQ DGAQA, New Delhi by name

and he is required to perform the following duties and responsibilities.

8.4.2.1.1 Responsible for imparting vigilance awareness on vigilance aspects

to be followed in the organization among officers and staff of the

establishment.

8.4.2.1.2 To carry out investigation on the signed complaints as well as

complaints received from other sources and to dispose off suitably.

8.4.2.1.3 To keep a vigil on the punctuality in working hours and unauthorised

absence in the establishment.

8.4.2.1.4 Responsible to carry out vigilance checks on TA/DA claims, LTC

claims, Stores/Inventory, Re-imbursement of medical bills, payment of bills &

stores supplied, prompt inspection & issue of I Notes etc.

8.4.2.1.5 Responsible for sending monthly, quarterly report on vigilance work.

8.4.2.1.6 Responsible for check on indulgence in private business, review of

user complaints etc.

8.4.2.1.7 Responsible for smooth conduct and disposal of departmental

enquires.

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Section -II :

TECHNICAL POLICIES

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1. RULES & REGULATIONS PERTAINING TO TECHNICAL

ACTIVITIES OF DGAQA

1.1 The Rules and Regulation pertaining to technical activities of DGAQA

are as per the provisions contained in the following documents issued by

Ministry of Defence, Govt of India:

1.1.1 Defence Procurement Procedure (DPP)

1.1.2 Defence Procurement Manual (DPM)

1.1.3 Procedure for Design, Development and Production of Military Aircraft

and Airborne Stores (DDPMAS)

1.1.4 Procedure for Design, Development, Production and Inspection of

Electronic Equipment (DDPIL)

1.1.5 DDPMAS: Software

1.1.6 DDPMAS: UAV

1.1.7 Various International & National Standards including Joint Service

Standards/ Guides (JSS/JSG)

2. SUPERVISION AND CONTROL SYSTEM

2.1 In order to ensure effective and efficient Supervision and control over

Quality Assurance activities, detail procedures as defined in following

documents, issued by DGAQA are being followed:

2.1.1 Approval of a Firm and its Quality Management System (AFQMS).

2.1.2 Technical Standing Orders (TSO).

2.1.3 Unit Standing Orders (USOs) of respective Field Establishment.

3. MONITORING AND INSPECTION

3.1 FEs and Sections at HQ DGAQA are generating Monthly, Quarterly

and Annual Reports/ Returns, which are being forwarded to higher authorities

for monitoring.

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3.2 In addition, annual performance audit of FEs are carried out for

continual improvement.

3.3 Monthly Report on DO (Development Orders) is being generated on

important achievements and task performed for appraisal of Secretary,

Defence Production.

4. DGAQA QUALITY/AQA DIRECTIVES/ GUIDELINES

4.1 HQrs DGAQA issues Quality/AQA Directives/Guidelines from time to

time for implementation of the various QA requirements at the FEs. These

Directives have been uploaded on the DGAQA website and can be accessed

through “Technical Circulars” under “Technical” Menu on DGAQA website.

The Directives issued so far are listed below: :

4.1.1 Guidelines for QA during outsourcing by Main Contractor Quality

Assurance procedure for the stores sub contracted by Main Contractors are

described in AQA Directive 01/14.

4.1.2 Guidelines for QTP & ATP of Ground Equipments/Jigs for Airborne

Items (Electrical & Electronics) Guidelines for the Qualification Test Procedure

(QTP) and Acceptance Test Procedure (ATP) of Ground Equipments/ Jigs for

airborne item has been issued vide AQA Directive 02/01/2015.

4.1.3 Environmental Stress Screening (ESS) All indigenous subassembly &

LRU of Electronics airborne and ground equipments including Test Rigs shall

be subjected to ESS cycles as per DGAQA Quality Directive 04-02/2015.

4.1.4 Certificate of Safety of Flight (Form 1090) The Terms and condition of

validation of Certificate of Safety for flight, its format and necessary instruction

for filling up F-1090 are defined in AQA directive 05-01/2016 (Aircraft).

5. DGAQA POLICY GUIDELINES

5.1 HQrs DGAQA issues various policy guidelines on QA issues for better

clarity amongst FEs. Some of them are listed below:

5.1.1 Policy for QA Coverage by FEs under different DDG jurisdiction The

policy on QA Coverage by FEs under different DDG jurisdiction has been

issued vide 1405/Policy/DGAQA/Tech Coord dated 31 Dec 14.

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5.1.2 Quality Assurance of Airborne store (FAIR/FOI & IRS) The requirement

of First Article Inspection Report/ First Of Inspection and Inspection Record

Sheet in respect all airborne store are stipulated in DGAQA letter No-

202/29/LCA/DGAQA/Aircraft dated 13/05/15.

5.1.3 Configuration Control for Ground Systems/Equipments The

requirement of DGAQA member in the Configuration Control

Board/Committee of the firms dealing with the development and production of

ground systems/equipments has been issued vide 618/Policy/DGAQA/AE

dated 19 Jun 15.

5.1.4 Corrosion on Military Aviation Stores The policy guidelines on

acceptance of corroded aviation stores has been issued vide

225/31/DGAQA/Aircraft dated 02 Nov 15.

5.1.5 Observation of Critical snags during DGAQA Memo stage Compilation

of observation of Critical snags during DGAQA memo stage, timely disposal

of QA activities are defined in DGAQA Letter No- 225/31/DGAQA/Aircraft

dated 23 Nov 2015.

5.1.6 Role of DGAQA during Development Phase of Projects involving

CEMILAC Certification The role of DGAQA during Development phase of the

projects has been clarified vide letter no. 1409/DDPMAS/DGAQA/Tech Coord

dated 31 Aug 16.

6. OTHER DOCUMENTS

6.1 The following documents issued by Ministry of Defence/DGAQA are

followed:

6.1.1 Procedure for Design Development and Production of Military Aircraft

and Airborne Stores The procedures for testing and certification requirements

in the military aviation are given in a MoD document titled DDPMAS-2002

(Procedure for Design Development and Production of Military Aircraft and

Airborne Stores). A brief on these procedures has been included in this

document.

6.1.2 Defence Procurement Manual (DPM)

Procurement of Defence Revenue Items The principles and procedures to be

followed by all wings of the Ministry of Defence and the Defence Services, as

well as all organizations and units/establishments there under, for

procurement of goods and services, expenditure on account of which is met

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from the revenue heads of the Defence Services Estimates (DSE) are defined

in DPM 2009. The procedure laid down in this Manual shall be followed for

central procurement as well as local purchases under delegated financial

powers of authorities in the Ministry of Defence, Service Headquarters and all

subordinate authorities in the Command Headquarters, lower formations,

establishments and units there under at all levels.

6.1.3 Defence Procurement Procedure (DPP): Procedure of Defence Capital

Acquisitions All Capital Acquisitions,(except medical equipment) undertaken

by the Ministry of Defence, Defence Services and Indian Coast Guard both

from indigenous sources and ex-import shall be governed by the procedure

defined in The Defence Procurement Procedure – 2013. (DPP-2013).

DGAQA as a member of DPP shall follow the guidelines as defined in DPP

documents. The term procurement means acquiring all types of goods (both

scaled and non-scaled), such as equipment, stores, spares, technical

literature, etc., as well as all types of services, including packing, unpacking,

preservation, transportation, insurance, delivery, special services, leasing,

technical assessment, consultancy, systems study, software development,

maintenance, updates, conservancy, etc.

6.1.4 Approval of a Firm and its Quality Management System (AFQMS):

A firm seeking Approval for its Quality Management System (AFQMS) from

DGAQA should formally apply and provide evidence that either it is in

possession or likely to receive an order for development/ supply/ service of

military airborne stores and associated Ground Handling/ Ground Support

Equipments. The procedure for obtaining DGAQA approval and requirements

is given in DGAQA document: Approval of a Firm & its Quality Management

System (AFQMS). This document can be downloaded from DGAQA website-

dgaeroqa.gov.in.

6.1.5 SOP on Assessment and Registration of Firms/Vendors (2016):

Standard Operating Procedure (SOP) on Assessment and Registration of

Firms/Vendors has been issued.

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Section –III

ADMINISTRATIVE POLICIES

40

1. Introduction

1.1 This manual consists of Administrative procedure, method of work of

DGAQA and also spells out the duties, rights and responsibilities. The Admin

&HR Groups comprising of Adm-I, Adm-II, Adm-III (Accounts & Registry) and

Adm-IV are responsible for efficient handling and disposal of correspondence

as per laid down procedure under Manual of office procedure.

2. Management of Registry : Registry section is working as

Central Registry and receiving all the receipts/dak on behalf of DGAQA

organization and is also responsible for dispatch of outgoing mail/dak, i.e

registration of incoming mail of and dispatch of mail (ordinary/registered).

3. File management : Records are tools of management, memory of an

organization and source of information. The communications conveying

information/decision from all levels of authorities and analysis of various

reports/returns etc. and examinations of cases are being well managed by

DGAQA through files on different subjects. File management in DGAQA is

being followed as per the Manual of Office Procedures (MoP) and

Government of India orders issued from time to time.

4. Form and procedure of the communication: Different forms of

written communications in vogue are being followed by DGAQA as per the

Manual of Office Procedures (MoP) and Government of India orders issued

from time to time. Besides, it comprises all communications, addressed to

Field Establishment offices and VIP communications.

5. Drafting of communication: Being followed as per the Manual of

Office Procedures (MoP) and Government of India orders issued from time to

time, with due care when contents of communication marked as classified.

6. File management and file numbering system: Being followed as per

the Manual of Office Procedures (MoP) and Government of India orders

issued from time to time.

7. Record room and security of documents and files: Being followed

as per the Manual of Office Procedures (MoP) and Government of India

orders issued from time to time. Security of documents and files are being

41

followed as per the security instructions of Defence Security Instructions,

2008 issued by Security Office.

8. Checking on delays: Being followed as per the Manual of Office

Procedures (MoP) and Government of India orders issued from time to time.

Besides, monitoring for prompt action on all receipts and timely submission of

cases at various levels i.e starts from Assistant Director to DG.

9. Grievance Redressal: Proper Grievance redressal mechanism exists

in DGAQA, which is headed by a Joint Director rank officer who is also

performing as Liaison Officer for SC/ST matters. All the grievance

applications are being disposed of as per the Govt. of India guidelines on the

subject.

10. Disposal of applications received under Right to Information Act

(R.T.I.): In terms of Right to Information Act, 2005, necessary provisions have

already been made for its smooth implementation and providing information to

citizen of India where DGAQA is the Public Authority. A Director rank officer

is appointed as the Nodal Officer and the CPIO. He is responsible for

receiving of applications under the RTI Act and its timely disposal. The

Director General, AQA is the Appellate Authority for disposal of the Appeal

under RTI.

11. Inspection and monitoring: Inspection and monitoring of various

tasks assigned to the HR & Admin sections are carried out by the Group

Heads i.e. Director (HR) and Director (Admin) on regular basis.

12. Posting, Transfer & Rotation Policy: Posting Transfer & Rotation in

respect of DGAQA Group A & B officers, DGAQA Policy Ref. No-

3598/DGAQA/Adm-1 dated 31/10/2016 is being followed.

13. Aadhar Enabled Biometric Attendance System (AEBAS): Aadhar

Enabled Biometric Attendance System (AEBAS) has been fully implemented

in HQ, DGAQA. All employees in HQ, DGAQA are registered on BAS portal

and marking their attendance on it. As far as field establishment are

concerned, the facilities of AEBAS are being extended to in a phased manner

so that attendance of employees is to be monitored and report may be

obtained from FEs.

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14. Recruitment of Group A, B and C Posts:

14.1 Calculation of vacancies (year-wise).

14.2 Distribution of vacancies between DR & DPC as per the ratio

mentioned in Recruitment Rules of respective posts.

14.3 Preparation of reservation roster for direct recruitment vacancies.

14.4 Getting approval of AS (DP) in the Ministry (for Gp A post)/DG, AQA

(for Gps B & C posts) for discipline-wise distribution of vacancies.

14.5 Getting approval of Nodal Officer of SC/ST/OBC for reservation roster.

14.6 Preparation of requisitions along-with Check List and advertisement

details for submission to UPSC (Group A & B gazette post)/ SSC(Group B

Non-gazetted post)/ Central Employment Exchange/ DAVP(Group C post) (as

the case may be) along-with copy to Surplus Cell/ DGR/ AG, MP-4 for

sponsoring suitable candidates(if any) otherwise issue Non-availability-

Certificate (NAC).

14.7 UPSC/ SSC forward nomination letters along with dossiers of the

selected candidates. Thereafter, pre appointment formalities viz. Medical

Test, police verification, cast verification (where ever applicable), IB

verification etc are completed before issue of offer cum posting letter.

14.8 After completing pre-appointment formalities, the approval of the

competent authority for appointment and posting of the candidate is obtained.

15. Financial Power to DGAQA: The schedule of Financial Power to

DGAQA officers issued by MoD vide letter number 1002/06/DGAQA/Accts/

D(HAL) dated 25 April 2007.

16. Deputation of officers Abroad: Cases of deputation of DGAQA

officers abroad are to be dealt in accordance to DGAQA Policy Directive

01/2015 issued vide letter No-1405/ Directive/ DGAQA/ Tech Coord dated 25

Jun 2015.

17. Training policy: In order to keep pace with the constantly changing

technology and to upgrade skill, knowledge, competency of DGAQA officers

and staff; DGAQA Training Policy 2015 was framed.