developing a sms for a petroleum or geothermal energy operation

Developing a safety management system (SMS) for a petroleum or geothermal energy operation guide

August 2012

Level 1, 303 Sevenoaks Street (cnr Grose Ave), Cannington WA 6107

Postal address: Mineral House, 100 Plain Street, East Perth WA 6004

Telephone: (08) 9358 8002 Facsimile: (08) 9358 8000

[email protected]

Developing an SMS for a petroleum or geothermal energy operation Page 1 of 55

Contents

1 Introduction ................................................................................................................ 3

2 Risk assessment and safety manual ........................................................................ 4

2.1 General requirements ................................................................................................................. 4

2.1 Overview of the facility ............................................................................................................... 4

2.2 Health, safety and environment policy statement ................................................................... 4

2.3 Organisational chart, structure and responsibilities .............................................................. 5

2.4 Employee selection, competency and training arrangements .............................................. 5

2.5 Consultation and communication of safety issues and involvement of employees ........... 5

2.6 Specify all principal Australian and international standards to apply .................................. 5

2.7 Hazard identification, risk assessment and control ................................................................ 6

2.8 Materials handling and storage ................................................................................................. 6

2.9 Independent third-party inspection and certification ............................................................. 6

2.10 Structural integrity, plant and equipment maintenance and inspection and repair procedure .................................................................................................................................... 7

2.11 Emergency preparation .............................................................................................................. 7

2.12 Hazardous area classification and control of ignition sources ............................................. 7

2.13 Management of change process defined in policy or procedure .......................................... 7

2.14 Incident management and reporting......................................................................................... 8

2.15 Monitoring, audits and review, and record keeping ................................................................ 8

2.16 Camp standard and operation ................................................................................................... 8

2.17 Plans and drawings showing the geographical location and layout .................................... 8

3 Emergency response manual ................................................................................... 9

3.1 Emergency plan and incident procedure ................................................................................. 9

3.2 Relevant emergency response manual or diagram ................................................................ 9

3.3 Emergency response ................................................................................................................. 10

3.4 Emergency equipment ............................................................................................................... 10

3.5 Medical emergency ..................................................................................................................... 10

3.6 Emergency drills ......................................................................................................................... 10

3.7 Emergency drill audit or review ................................................................................................ 10

3.8 Emergency training .................................................................................................................... 10

4 Bridging document .................................................................................................... 11

4.1 Project overview ......................................................................................................................... 11

4.2 Organisation and responsibility ................................................................................................ 11

4.3 Communication and reporting .................................................................................................. 11

4.4 Activities and responsibilities ................................................................................................... 11

4.5 Health and safety information ................................................................................................... 11

4.6 Hazard or risk and incidents ...................................................................................................... 12


4.7 Emergency response ................................................................................................................. 12

5 Evaluating an SMS ..................................................................................................... 13

Overview .................................................................................................................................................. 13

Considerations ........................................................................................................................................ 13

6 Evaluating an emergency response plan................................................................. 42

Introductory notes .................................................................................................................................. 42

Overview .................................................................................................................................................. 42

Considerations ........................................................................................................................................ 42

7 Evaluating bridging and SIMOPS documents ......................................................... 50

Overview .................................................................................................................................................. 50

Considerations ........................................................................................................................................ 50


1 Introduction

An operator or licensee wishing to conduct petroleum or geothermal energy operations in Western Australia must apply to the Petroleum Division of the Department of Mines and Petroleum for approval or consent to conduct activities before engaging in an operation. Part of this application is the submission of a safety management system (SMS) in a form acceptable to the Minister.

The applicable legislation for the SMS is:

Petroleum and Geothermal Energy Resources (Management of Safety) Regulations

Petroleum and Geothermal Energy Resources (Occupational Safety and Health) Regulations.

The SMS documentation must address the elements of:

overview of the operation and location (i.e. facility description)

risk assessment to identify critical risk factors (or other term to define the focus on major risks)

safety procedures to address control measures

emergency response

inclusion of contractors and other non-employees in the items above.

The SMS generally comprises two parts:

a safety manual

an emergency response manual.

Where there is more than one party involved (e.g. operator and contractor or contractors), a bridging document or simultaneous operation (SIMOP) document, or both, may be required to supplement the safety management systems (SMSs) of the operator and any contractors. These documents link the SMSs for the various parties to ensure there are no conflicts between the operators policies, procedures and objectives and those of its contractors. They address the interface process between the operator and its contractors safety and emergency response manuals by demonstrating that:

decision-making, command and communication arrangements are clear to all involved parties for normal operational activities and emergencies

site-specific hazards will be managed

potential incidents will have an appropriate and efficient response.

Other documents such as those for simultaneous operations (SIMOPS) may also be required when multiple SMSs are in use at one location.

The content of the documents submitted by an operator will:

be commensurate with the size and scope of the project

be in a form acceptable to the determining authority

demonstrate that the safety management and emergency response systems in place are appropriate to eliminate or reduce to as low as reasonably practicable (ALARP) the risk of a incident.

The guidance provided here aligns with the legislation and may assist the operator to address the requirements for SMS acceptance by the minister. However, integrity, safety and health matters remain the responsibility of the operator at all times, and the relevant legislation and risk assessments should be considered to ensure that, as far as reasonably practicable, operators can demonstrate that they have fulfilled their duties and obligations, and complied with the relevant requirements.

This guide includes checklists that the operator may find useful when preparing the SMS documentation, emergency response plan, and bridging or SIMOPS documents for a large-scale operation or project. These evaluation tools are also available as Word documents on the Resources Safety website.

Note: Further information on managing an assets integrity is available in Resources Safetys guide on evaluation of asset integrity management system (AIMS).


2 Risk assessment and safety manual

2.1 General requirements

The operator needs to provide a brief overview of who was involved in the preparation of the risk assessment document, how the risk assessment was conducted, and how the document will be made available for inspection upon request by the determining authority.

Regulation 11 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 outlines the requirements for the conduct and documentation of the risk assessment, while regulation 18 specifically states that the risk assessment document has been prepared in consultation with employees and records details of the consultation.

Note: Guidance on risk management is available in Australian Standard AS/NZS ISO 31000:2009 Risk management Principles and guidelines.

The information provided to address this requirement in the SMS documentation should assure the determining authority that a rigorous assessment has been conducted and any tools or methods adopted are appropriate to the nature of the business and the facility or operation.

Some considerations in addressing risk assessment are listed below.

What tools have been used to identify hazards relating to the operation?

How many employees and others were involved in the risk assessment process, and what is their distribution?

Is the process a rigorous assessment? Have both on-site and off-site risks been considered?

What assumptions were made during the process?

Have the key hazards been identified and listed, and are they addressed adequately in the SMS documentation?

Where additional hazards have been identified and dismissed, is the process of elimination logical and practicable?

The information included in the SMS documentation submitted for acceptance must demonstrate that:

a risk assessment appropriate to the type of facility has been conducted

the hazards related to any activity that could cause a major incident have been identified

risk control measures have or will be implemented to either eliminate the hazard or reduce the risk to ALARP.

2.2 Overview of the facility

A brief summary on the background of the operation and facility description provides the context for the information provided in the SMS document submitted for acceptance.

2.3 Safety, health and environment policy statement

The operator should establish, maintain and monitor measurable and achievable safety and health objectives, plans and standards consistent with the project, facility or operations safety and health policy. A comprehensive safety, health and environmental policy should address the following:

drug and alcohol policy

environment description

site meteorological conditions

geotechnical matters.


2.4 Organisational chart, structure and responsibilities

The document should include the organisation chart, structure and responsibilities for the operator and any contractors and subcontractors, including office and site personnel.

The operator needs to demonstrate a commitment to achieve a high standard of safety and health in the organisation through the development of effective safety and health policies supported by appropriate organisational structures, positive behaviours of individual managers, and promotion of a cooperative effort at each level in the organisation.

2.5 Employee selection, competency and training arrangements

Some considerations in describing employee selection, competency and training arrangements are listed below.

How are employees chosen? Is a cross-section consulted?

What are the competency and training arrangements?

What is the safety and health policy for the organisation?

What are the recruitment policies and procedures?

How are employees and visitors inducted?

What is the process for determining the currency of certification for key positions (e.g. well control)?

2.6 Consultation and communication of safety issues and involvement of employees

List details of the policies and procedures that address consultation and communication of safety and health issues and the involvement of employees, such as:

safety meetings, pre-starts or pre-spuds

training schedules and/or matrices

work instructions

job descriptions and competencies

risk assessment workshops

development and ongoing review and maintenance of the SMS

operational policies and procedures.

2.7 Specify all principal Australian and international standards to apply

Regulation 14 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 requires the operator to specify the principal standards that apply in relation to the operation and related plant.

Examples of the standards that may apply are listed below.

Australian Standards

Risk assessment AS/NZS ISO 31000:2009 Risk management Principles and guidelines

Classification of hazardous area AS/NZS 60079.10.1:2009 Explosive atmospheres Classification of areas Explosive gas atmospheres

Documentation AS ISO 10013:2003 Guidelines for quality management system documentation

Electrical safety AS/NZS 3000:2007 Electrical installations (known as the Australian/New Zealand Wiring Rules)


International Standards American Petroleum Institute (API) Recommended Practice (RP)

Blowout preventers (BOPs) API RP 53 Blowout prevention equipment systems for drilling operations, 54 Recommended practice for occupational safety for oil and gas well drilling and servicing operations, and API RP 59 Recommended practice for well control operations

Diverter systems API RP 64 Diverter systems equipment and operations and API RP 59 Recommended practice for well control operations

2.8 Hazard identification, risk assessment and control

The operator needs to demonstrate there is an effective system for reporting and investigating hazards and incidents, and establish measures to prevent recurrences.

Some considerations in addressing this requirement are:

hazard register

site hazard observation

health monitoring

well control procedure

standard operating procedures (SOPs)

permit to work (PTW) system

job hazard safety analysis (JHSA)

arrangements for safe workplace environment, such as housekeeping, noise, lighting, signage and personal protective equipment (PPE).

2.9 Materials handling and storage

The operator is required to demonstrate that hazards associated with facilities and work activities are controlled, and arrangements are in place for responding to emergencies.

Some considerations in addressing this matter:

availability and location of material safety data sheets (MSDSs)

hazardous materials register

chemicals and fuel inventories.

2.10 Independent third-party inspection and certification

Prior to work starting on an operation (e.g. construction of a facility), third-party validation may be requested to demonstrate that the design is appropriate for the operation, fit for purpose, and hazards and risk are ALARP.

Prior to an operation commencing, third-party validation may be requested to demonstrate that the as built did not deviate from the design criteria.

With respect to drill rigs, Regulation 21 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 requires drilling and associated equipment last used either outside of the State, or to be used for the first time in the State, to be inspected by a suitably qualified and competent independent person, and thereafter every two years prior to drilling a well.


2.11 Structural integrity, plant and equipment maintenance and inspection and repair procedure

Regulation 19 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 requires procedures to ensure plant and equipment are properly maintained, kept in good condition, are free from damage or defect, and fit for purpose.

Some considerations in addressing this requirement are:

registration

certification

inspection

testing (with particular attention to BOPs for drilling operations)

structural integrity management plans

corrosion inspection management plans (e.g. intelligent pigging or ultrasonic testing)

maintenance management plans (e.g. planned or risk-based inspections).

2.12 Emergency preparation

Considerations in addressing emergency preparation include:

fire and gas detection and alarm systems

chemical and oil spill containment

emergency assembly points and evacuation locations

emergency power, communication and lighting

first aid providers

medical treatment facilities

isolation and controlled and uncontrolled emergency shut-down systems and plans.

2.13 Hazardous area classification and control of ignition sources

For hazardous area classification and control of ignition sources, consider items such as:

stored fuels and compressed gases

stored liquids and solids

explosives

radioactive materials

medical supplies that fall under poisons category

hazardous substances storage facilities

hazardous zone ratings to AS/NZ 60079.10.1:2009.

2.14 Management of change process defined in policy or procedure

The operator should ensure changes and modifications are reviewed for their effect on hazards and risk prior to implementation, and information on change requirements is communicated to relevant personnel and stakeholders. Mechanisms for achieving this include:

pre-start meetings

safety meetings


notice boards

standard operating procedures (SOPs).

2.15 Incident management and reporting

Regulations 42 to 46 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 cover incident management and reporting of incidents and dangerous occurrences. Information about the Department of Mines and Petroleums reporting process is available at www.dmp.wa.gov.au/6729.aspx and www.dmp.wa.gov.au/899.aspx

2.16 Monitoring, audits and review, and record keeping

Monitoring, audit and review, and record keeping considerations include:

audit schedule

performance review

registers or closeouts

arrangements for records retention for five years

access and availability of records.

2.17 Camp standard and operation

Matters to address regarding camp standard and operation include:

camp layout

location

management

hygiene

facilities.

2.18 Plans and drawings showing the geographical location and layout

Plans and drawings should show:

drill rig or site location

accommodation camp

hazardous zone area ratings

hazardous materials storage

entry and exits

access (e.g. closest roads, airstrips).


3 Emergency response manual

3.1 Emergency plan and incident procedure

To mitigate the effects of all identified potential emergencies (e.g. fire, explosion, well control and oil spill), the emergency plan and incident procedure must be accessible to all site personnel.

Regulations 23 to 25 of the Petroleum and Geothermal Energy Resources (Management of Safety) Regulations 2010 require a response plan designed to deal with potential emergencies, including items such as:

emergency response procedures

oil spill response plan

cyclone contingency plan

H2S release response plan

crisis management plan

chain of command in reporting and action taken

training

drills or exercises

emergency communication systems

backup power supply

alarm systems

isolation and emergency shut-down systems

access to external emergency agencies, facilities and medical treatment.

3.2 Relevant emergency response manual or diagram

The emergency response manual or accompanying diagram should show at least the following locations:

well site or rig

camp accommodation

entry, exit and access

first aid or medical treatment room

office of the person in charge or command

emergency shut-down locations

primary and secondary muster points

oil spill kits

emergency equipment (e.g. extinguishers, stretchers, alarms, windsock).


3.3 Emergency response

The operator should implement effective emergency response arrangements for the project, including:

emergency procedures

site personnel duties and responsibilities in the event of an emergency

lines of communication

chain-of-command hierarchy or crisis management plan.

3.4 Emergency equipment

Emergency equipment considerations include:

adequacy (e.g. fire extinguishers, alarms, spill kits, emergency shut-down, isolation equipment)

maintenance

testing procedure

location of emergency equipment.

3.5 Medical emergency

Considerations in addressing medical emergencies include:

site medical facility or equipment

inventory of first aid or prescription medicines

access to medical records

location, contact numbers and access to external medical facilities.

3.6 Emergency drills

Emergency drills should consider:

alarm type

drill frequency

type (e.g. man down, fire, H2S release)

drills relevant to identified major accident event.

3.7 Emergency drill audit or review

Some considerations in addressing emergency drill audit or review are:

audit frequency

improvement or lessons learned

close out.

3.8 Emergency training

Considerations in addressing emergency training include:

competent personal for medical treatment (e.g. number, type)

emergency drills and equipment (e.g. number, location, type)

induction of on-site and off-site personnel, and visitors to site.


4 Bridging document

The bridging document must address the overlap between the operator and any contractors safety and emergency response manuals.

4.1 Project overview

The project overview in the bridging document should include:

project description

location

facility descriptions and operational sequence

participants (i.e. who is involved in developing, checking and approving the documentation; all parties should be represented).

4.2 Organisation and responsibility

Some considerations in addressing the overlap of organisation and responsibility are:

roles

hierarchy or chain of command

responsibilities.

4.3 Communication and reporting

Communication and reporting considerations include:

external or internal

office or site

safety, health and environmental incidents and dangerous occurrences

frequency of liaison with person in charge or command (e.g. production facility or drilling operations).

4.4 Activities and responsibilities

When addressing activities and responsibilities in the bridging document, considerations include:

project planning

third-party equipment

drilling operations

PTW system

supply of PPE

certification, testing and maintenance.

4.5 Safety and health information

Some considerations in addressing the overlap of safety and health information include:

distribution of information

safety meetings

inductions (e.g. operators, contractors, visitors).


4.6 Hazard or risk and incidents

The bridging document should cover the following aspects for hazards or risks and incidents:

control

reporting

investigation

corrective actions.

4.7 Emergency response

When addressing emergency response in the bridging document, include matters such as:

roles

hierarchy or chain of command

responsibilities

potential emergencies with mitigation measures

crisis management plan.


5 Evaluating an SMS

Overview

Documentation is ... Y/N Comments

Easy to read format and layout clear

Quick to reference check reference several aspects at random

Concise clear and to the point

Minimal narrative use of bullet points in checklists; use of tables and flowcharts in preference to wordy explanations

Considerations

SMS evaluation considerations Y/N Comments (N/A - not applicable)

1 Document control and preface

1.1 Document control register

1.2 Table of document name, document number, edition, version and date issued

1.3 Distribution list

1.4 Revision procedure

2 Contents

2.1 Plan structure diagram format

2.2 Table of contents

2.3 List of figures, charts and tables

3 Introduction

3.1 Purpose

3.2 Scope

3.2.1 Integration with National plans

3.2.2 Integration with State plans

3.2.3 Integration with other company plans

3.3 Objectives

3.4 Priorities

3.5 Location details

3.5.1 Location map, coordinates and distances or times table

3.5.2 Area map and details



4 General

4.1 The SMS addresses the following main elements as a minimum:

facility description and facility overview

emergency response plan

risk assessment

4.2 The SMS describes duties, responsibilities, authorities and accountabilities with respect to its development and implementation

4.3 The SMS details the safety accountabilities and how they fit within the organisational structure

4.4 The relationships between the documentation comprising the SMS are adequately defined

4.5 The SMS references applicable State legislative requirements

4.6 The SMS lists all key statutory approvals, consents and notifications required for drilling

4.7 The SMS references applicable standards, codes and guidelines and integrates these into the plan

4.8 All reference material titles are identified in a designated section of the SMS and, where appropriate, the reference materials are made available for project personnel to view

4.9 The SMS demonstrates that any future development or activities that may occur can be addressed

4.10 The SMS demonstrates that all personnel have access to relevant legislation

4.11 The SMS demonstrates that all personnel have an adequate understanding of their legal responsibilities and requirements

4.12 The SMS incorporates or links to a quality management system as a mechanism for assisting in meeting the SMS standards

4.13 The SMS demonstrates that integrity will be maintained and the asset will remain fit for purpose

5 Facility description

5.1 General

5.1.1 The facility is sufficiently described to allow a clear understanding of the purpose of the asset and its activities, and includes the following sections as a minimum:

project background or description

key parties and responsibilities

physical controls in place to ensure that identified risks are managed to as low as reasonably practicable (ALARP)



5.1.2 Where an application for approval to drill has been established, the approval has been identified and included with SMS submission

5.1.3 The facility description covers:

geographical location and a location plan

key crossings

environment description

flora and fauna

site meteorological conditions

geotechnical

interaction with existing facilities

construction staffing philosophy and arrangements

travel and access arrangements

physical controls to mitigate drilling operational risks

5.1.4 An overview of key plant and equipment is provided

5.1.5 The following site or rig and campsite service utilities and provisions are described:

lighting

water

fuel supply

power

communications

site security

office and control rooms

storage and handling areas

5.2 Primary functions

5.2.1 Site preparation:

separation distances are adequate

material storage is appropriate

the site is secure

noise is controlled

5.2.2 Electrical:

electrical handheld and portable equipment is protected by a residual current device (RCD)

electrical devices are regularly inspected, tested and tagged by an authorised person



5.2.3 System controls:

control and safety devices are installed in accordance with manufacturer requirements and engineering standards

controls are established in the event of emergency

5.3 Hazardous substances and inventories

5.3.1 The hazardous inventories section covers, if applicable:

corrosion inhibitors

coatings

stored fuels and compressed gases

stored liquids and solids

radioactive materials (e.g. naturally occurring radioactive material or NORM)

blasting components

medical supplies that fall under the poisons category

other substances

overview of hazardous substances storage facilities

5.3.2 Material safety data sheets (MSDSs) are referenced in the SMS

5.4 Safety features and systems

5.4.1 The description of the safety features and systems contains the design philosophy, including:

when and how safety features and systems are activated in an emergency, and from where

required performance criteria in an emergency

safety system performance standards

5.4.2 The description includes:

gas detection and alarm systems

fire detection and alarm systems

fire and blast protection systems

relief and venting systems

chemical spill containment

emergency power, communication and lighting

emergency assembly points and evacuation locations

evacuation and rescue equipment and its locations



5.5 Drawing and diagram sets

5.5.1 Drawing and diagram sets include the following, if applicable:

location maps defining proximity to sites such as land owner, medical facilities and transportation infrastructure

alignment sheets (e.g. GIS)

isolation locations

accommodation locations and layout

emergency assembly and evacuation points

fire and safety equipment

water storage description and locations

safety control systems

6 Safety management: policy leadership and commitment

6.1 General

6.1.1 The safety and health policy includes a signed statement of commitment to safety and health, including the following key objectives:

commitment to providing a safe and healthy workplace

assessment and reduction of risk to ALARP

compliance with all applicable laws, regulations, standards, codes of practice and recommended practices (list of standards, codes and practices to be supplied with SMS submission)

involvement of personnel in safety and health strategy development

establishment of measurable objectives and targets

provision of trained and competent personnel

6.1.2 Mechanisms in place to ensure the accountability of senior management for the achievement of safety and health policy outcomes

6.1.3 Safety and health policy intent has been communicated to all personnel associated with the project

6.1.4 Safety and health policy is periodically reviewed to ensure its relevance and that objectives are met

6.1.5 Each parent organisations safety and health policy is referenced

6.2 Organisation and responsibility



6.2.1 The organisations structure is included and contains:

an appropriate structure for the management of safety

broad safety and health responsibilities

reporting lines

6.2.2 Responsibilities are discussed, including:

key safety and health responsibilities and accountabilities

authority levels for safety management

reporting lines for incident escalation

6.2.3 All personnel are informed of their safety and health roles, responsibilities and accountabilities

6.2.4 Key personnel have signed off on their understanding of their safety and health roles, responsibilities and accountabilities

6.2.5 Safety and health responsibilities and accountabilities are regularly reviewed and in line with organisational changes

6.2.6 Safety and health responsibilities and accountabilities of all personnel align with their skills and training

6.2.7 Interface between key personnel is clearly defined

6.3 Employee involvement and communication

6.3.1 There are formal consultative mechanisms to involve employees and elected employee representatives during:

hazard identification (HAZID) studies

job hazard analysis (JHA) preparation

safety and health management system reviews

6.3.2 There are mechanisms for involving personnel in:

development and implementation of safety and health policy and procedures

identification and management of hazards and risk

preparation of the SMS

6.3.3 There are both formal and informal instruments to ensure effective communication of safety and health information to all personnel

6.3.4 Safety and health roles, responsibilities and accountabilities are reviewed regularly and when organisational change occurs

7 Planning: hazard identification and risk management



7.1 General

7.1.1 Systematic processes are documented to:

identify hazards

assess the likelihood and consequences of risk

agree on the implementation of controls to ensure risks are reduced to ALARP

7.1.2 Project hazard or risk assessment is based on and refers to AS/NZS ISO31000:2009

7.1.3 Appropriate techniques are in place for the identification and assessment of drilling hazards or risks

7.1.4 A project hazard register is in place to document identified hazards, their assessment and control measures, and also enable the review and updating of information

7.1.5 The hierarchy of control for risk management is referenced as follows:

elimination

substitution

isolation

engineering

administrative

personal protective equipment (PPE)

7.1.6 A program is in place to ensure the periodic review and re-assessment of identified hazards and risks, and the identification of new hazards and assessment of associated risks

7.2 Hazard and risk communication

7.2.1 A JHA process (or similar strategy) is in place to communicate hazard and risk information on site

7.2.2 All personnel are actively involved in developing the JHA through the identification and control of hazards and risk on site

7.2.3 The JHA process links into the formal hazard and risk identification process and project hazard register

7.2.4 Hazard, risks and their controls form a significant part of training and induction process

7.2.5 Communications regarding hazards and risks are retained on record

7.2.6 There is a process to deal with the hazards and risks associated with day-to-day work changes and inform employees of these changes

7.3 Objectives, plans and performance standards



7.3.1 The project management team has agreed upon and defined verifiable safety and health objectives, plans and standards

7.3.2 Safety and health objectives, plans and standards reflect responsibilities, legislative requirements, and safety and health policy commitments

7.3.3 Safety and health objectives, plans and standards are communicated to all personnel during induction and toolbox meetings to ensure understanding and participation

7.3.4 Plans are updated to reflect changes in performance standards, or the outcomes of appraisals of the systems effectiveness

8 Safe operating procedures (SOPs)

8.1 General

8.1.1 SOPs utilise information from risk and hazard assessments, legislative requirements, standards and project policies

8.1.2 SOPs are managed through document control and records procedures

8.1.3 There is a process to capture feedback on the effectiveness of or improvements to SOPs

8.1.4 There is a process to enable development of SOPs for non-routine work activities

8.1.5 Personnel are trained and competent in the execution of SOPs

8.1.6 SOPs include procedures and arrangements for conveying information between shifts, such as:

maintenance in progress

plant out of service

process abnormalities

8.1.7 The SOPs allow for the following procedures relating to the PTW system:

authorisation and issuing of permits

distribution and display of permits

isolation procedures

hazard identification and risk management

simultaneous operations

change in operating status

close-out of permits



8.1.8 The SOPs include procedures such as those relating to the following working environments, where appropriate:

heights

trenches and excavations

confined spaces

oxygen-deficient atmospheres

pressure testing

electrical hazards

welding, cutting and heating

lifting and hoisting

8.1.9 The SOPs include procedures to handle maintenance operations

8.2 Materials handling and storage

8.2.1 MSDSs are held on site for all hazardous substances and dangerous goods

8.2.2 The hazards and risks associated with the handling of hazardous substances and dangerous goods are assessed and incorporated in the JHA for the task

8.2.3 The storage and handling methods for hazardous substance and dangerous goods are consistent with legislative, segregation and MSDS requirements

8.2.4 Hazardous substances and dangerous goods are handled using appropriate personal protective clothing and equipment that are correctly worn, used and fit for use

8.2.5 Personnel have received, where appropriate, training in the safe handling, use, storage and disposal of hazardous substances and dangerous goods

8.2.6 MSDSs are available at the point of storage or use of hazardous substances and dangerous goods

8.2.7 Provision is made for the storage of hazardous materials and dangerous goods in designated areas consistent with legislative, segregation and MSDS requirements

8.2.8 Storage areas and containers for hazardous substances and dangerous goods are fit for purpose and sign-posted according to relevant legislation, standards and MSDSs

8.2.9 Hazardous substances and dangerous goods are disposed of in accordance with relevant legislation, standards and MSDSs



8.2.10 A process is in place to manage spill containment and clean-up of hazardous substances and dangerous goods

8.2.11 Handling and storage of materials is guided by an organisational or project-specific quality management system

8.2.12 Training in identifying and addressing hazardous manual tasks, and safe lifting and carrying techniques is provided to personnel

8.2.13 Lifting equipment is used in a manner consistent with its intended purpose, including the use of:

cranes, hoists and winches

slings and shackles

containers, pallets and racks

work baskets

8.2.14 Lifting equipment is certified and inspected by an authorised person were appropriate

8.2.15 Lifting or winching of major plant items and materials is performed in accordance with a specific lifting methods statement that incorporates a critical lift assessment

8.2.16 A lifting equipment register is used to record marking requirements and inspections

8.2.17 Plant, equipment and materials are secured to prevent unauthorised access or damage

8.2.18 Suitable storage for foodstuffs and drinking water is in place on site or at camps to cater for relevant personnel

8.3 Maintenance and repair

8.3.1 A program has been developed and implemented on site for the routine inspection and maintenance of plant and equipment

8.3.2 Inspection and maintenance schedules are in place and in accord with manufacturers and legislative requirements, and good petroleum and drilling work practices and recommendations

8.3.3 Planned maintenance activities are conducted in line with procedures contained within the SOPs

8.3.4 Procedures are in place for the review of hazards and risk associated with maintenance activities prior to undertaking these activities



8.3.5 A process is in place to ensure that:

safety critical equipment is identified and maintenance scheduled accordingly

scheduled maintenance is prioritised with consideration for the safety impact of equipment

8.3.6 Procedures are in place for the periodic review of maintenance procedures to ensure:

maintenance is being undertaken

equipment is safe to use before being returned to service

potential improvements to the maintenance process are identified

8.3.7 The plant and equipment register specifies those plant and equipment requiring registration

8.3.8 The plant and equipment register is used to record plant and equipment inspections, maintenance, repairs and modifications

8.3.9 Project vehicles and plant are inspected by project-authorised drivers or operators, and results recorded in a logbook

8.3.10 Plant and equipment found to be defective or dangerous is taken out of service and tagged as out of service until such time as a qualified technician has made suitable repairs or the equipment is replaced

8.3.11 Personnel are instructed in the use of out of service tags as part of their induction

8.3.12 Appropriate procedures and training are provided to ensure that all maintenance activities and tasks are conducted in line with the occupational safety and health policy

8.3.13 There is a documented procedure to ensure that defective or dangerous plant and equipment is reported

8.4 Employee selection competency and training

8.4.1 The project management team has ensured that the human resources required for the project are suitably fit and competent with the necessary safety behaviours for the tasks assigned to contribute to a positive safety culture on site

8.4.2 Occupational safety and health forms an integral part of the projects human resources strategy and training-needs analysis

8.4.3 A competency and skills matrix defines the competency criteria and safety attributes of each position



8.4.4 Evidence of statutory competencies is required for relevant positions, and a copy of the certificate retained on site

8.4.5 There is a process to capture the review of position specifications

8.4.6 All personnel are aware of their roles and responsibilities upon commencement of employment

8.4.7 Employee competence is assessed as part of a periodic performance review

8.4.8 Nominated workplace trainers deliver training programs in a timely manner

8.4.9 Training programs are adequately funded, and reviewed and reassessed periodically to ensure effectiveness

8.4.10 All personnel on or visiting the project site receive a project-specific induction before commencing work or accessing the project site

8.4.11 Induction training addresses:

site and occupational safety and health issues as identified by the HAZID, risk assessment and control process

responsibilities for safety and health

project SMS

emergency arrangements

8.4.12 Training is available to address safety and health considerations and safety-critical project-specific tasks such as:

SOPs

safety and health responsibilities

vehicle operation and driving

PTW system

manual handling

first aid

emergency response

incident and hazard reporting

heat stress

relevant legislation

PPE and hazardous substances and dangerous goods

8.5 Workplace environment

8.5.1 The project management team has developed safety and health processes to ensure and promote a safe and health working environment



8.5.2 Workplace environment issues addressed, as a minimum, are:

protection against atmospheric contamination

control of dust

housekeeping

lighting and ventilation

noise assessment and management

signage (AS 1319:1994)

PPE

temperature and heat stress

hygiene

radiation protection

working hours

workplace amenities

transport, storage and preparation of food

smoke detectors and alarms

chemical spill management

measuring and monitoring equipment as applicable

8.5.3 Potable water and waste water management is addressed

8.5.4 Camp and accommodation arrangements are addressed

8.5.5 Fitness-for-work strategies are in place

8.6 First aid facilities and services

8.6.1 First aid facilities are appropriate to the type and location of the work being performed

8.6.2 First aid facilities are consistent with regulatory requirements and the projects emergency response plan

8.6.3 A risk assessment of possible emergencies at each location has been conducted to ensure first aid equipment and resources are appropriate to manage:

all potential injury events on site

travelling to and from the site

8.6.4 An approved and appropriate first aid kit is available for each:

work crew

motor vehicle

office

accommodation facility



8.6.5 First aid equipment checks form part of the regular site safety inspection program

8.6.6 First aid equipment is replaced as soon as possible following use or before its use-by date

8.6.7 A list of trained first aid personnel with current certification is displayed

8.6.8 First aid personnel are readily identified

8.6.9 Arrangements are in place to ensure prescription medication is secured

8.6.10 Additional medical advice is available as required

8.6.11 A first aid treatment register is kept

8.7 Emergency management

8.7.1 The project management team has assessed each activity and external factors or influences that may give rise to identifiable emergency events, and used this assessment to develop a specific emergency response plan

9 Inspection, testing, monitoring and reporting

9.1 General

9.1.1 The following processes exist for the purpose of inspection, testing and monitoring of site activities, plant and equipment for the duration of the project:

procedures for ensuring plant is checked prior to use

a planned regime of workplace safety and health inspections

work activity observations

pre-operation inspections of vehicles and plant

inspection and testing of electrical equipment

inspections and testing of cranes and lifting equipment

inspections and testing of pressure vessels and pressure testing equipment

inspections and testing of emergency, first aid, fire and spill control equipment

camp and amenities inspections

9.1.2 Inspections follow an agreed format and are documented

9.1.3 A corrective action register prioritises, tracks and closes-out actions and improvements

9.2 Health monitoring



9.2.1 A health monitoring system and fitness-for-work processes are in place and include:

pre-employment fitness and health assessments

injury management on and off the work site

employee assistance programs

drug and alcohol policy

camp and amenity hygiene

supervision or monitoring of employees returning to work following serious illness or injury

storage of health monitoring records of personnel

specialist health monitoring where there is exposure to specific hazards

9.3 Workers compensation, rehabilitation and return to work (RTW) program

9.3.1 There is a workplace rehabilitation policy

9.3.2 Medical professionals are consulted regarding supervised RTW programs

9.3.3 A RTW program exists and is understood by all personnel, including medical service providers

9.4 Incident hazard reporting and investigation

9.4.1 All accidents, incidents and near-miss incidents that cause, or have the potential to cause, a hazard are reported and investigated

9.4..2 The causes of all accidents, incidents and near-miss incidents are eliminated or controlled to prevent recurrences



9.4.3 An accident or incident reporting and investigation process is in place covering:

securing or ensuring safety at the accident or incident scene

treatment, medical assistance and evacuation of injured personnel

assignment of responsibility for the accident or incident site

assessment of the seriousness of the accident or incident event

notification of organisational management personnel, employee representatives and authorities

assignment of responsibility for reporting and investigation

identification of witnesses and protecting evidence at the scene

consultation with authorities, site and operations personnel

investigation to identify root causes and recommendations to prevent recurrence

timely implementation of recommendations

9.4.4 Corrective action requests are in place to provide a permanent and traceable record of the close-out recommendations arising from accident or incident reports and investigations

9.4.5 Assignment of reporting requirements and timeliness of reporting of accidents, incidents, and near-miss incidents to regulatory authorities is in line with legislative requirements

9.4.6 Safety alert notices are used to disseminate information on incidents to all project personnel

9.4.7 All project personnel are informed of the necessary reporting and investigation processes and their required involvement

9.4.8 Those personnel involved in the reporting and investigation process are adequately trained to perform these tasks

9.4.9 The investigation teams competence to carry out a thorough investigation has been confirmed

9.4.10 A hazards and risk register is used to record all accident and incident hazards

9.4.11 Documentation of regulatory requirements for incident reporting and contact procedures are maintained on site

9.4.12 Relevant industry hazard alerts are disseminated to personnel



9.5 Safety and health information and reports

9.5.1 Safety and health records are archived in accordance with statutory periods and are legible, identifiable, traceable and readily retrievable

9.5.2 Access to confidential records is restricted in line with the operators privacy policy, which aligns to legislative requirements

10 Audit, review and improvement

10.1 Safety and health audit

10.1.1 There is a system and program of safety and health audits, including both internal and independent audits

10.1.2 Safety and health audits enable:

verification that the safety and health arrangements meet specified performance standards

opportunities for system improvements to be identified

10.1.3 There is a methodology for conducting audits, including:

scope and objectives

criteria for selection of audit teams and leaders

reporting requirements

10.1.4 Safety and health audits are conducted by suitably competent personnel and involve project personnel

10.1.5 The safety and health audit process involves relevant employees

10.1.6 Corrective action requests are prioritised, assigned responsibility, and allocated an expected completion date

10.1.7 Safety and health audit findings are submitted in a formal report to appropriate project personnel, along with any corrective action requests

10.1.8 Follow-up actions on audit findings are monitored for suitable resolution and timely close-out

10.1.9 Safety and health reports are disseminated to involved stakeholders and authorities

10.2 Review and improvement

10.2.1 A process is in place to capture corrective actions and follow-up requirements resulting from the audit or assessment, and ensure close-out in a timely manner



10.2.2 The periodic review culminates in the development of a close-out report with content including:

identified areas of safety and health improvement

sources of information used

effectiveness of employee communication and feedback

results of accident and incident investigations

results of monitoring, inspection and audit programs

details of corrective actions taken

safety and health impacts of changes in project delivery

changes in the organisation structure

a sampling of management and employee safety perception

improvements in work practices and technology

community safety and health impacts and expectations

10.2.3 The safety and health performance is benchmarked against other organisational, project and industry data

11 Risk safety assessment

11.1 Risk safety assessment process

11.1.1 The risk safety assessment process reflects licence and regulatory requirements and best industry practice

11.1.2 Development of the formal safety assessment process is undertaken by competent and suitably qualified persons

11.1.3 The formal safety assessment process is comprehensive in its delivery of an assessment of the safety and health outcomes to be achieved, and the risk exposure associated with the project

11.1.4 The formal safety assessment process uses appropriate standards, including:

AS/NZS ISO 31000:2009

work environment

HAZID studies

risk assessment



11.1.5 Assumptions made within the formal safety assessment are justified and supported by relevant information pertaining to the project or similar projects

11.2 Hazard identification

11.2.1 There is a HAZID process that involves the systematic review of all :

activities

processes

designs

products

materials

plant

equipment

services

site locations

work environments

11.2.2 The HAZID process considers, as a minimum:

emergencies

unplanned events

incidents

organisational structure

environment

legislation

11.2.3 The HAZID process includes:

scope and objectives

personnel with detailed knowledge of work processes and practical experience

available and required information and records included from previous projects and the industry

assumptions made as part of the process, and validation of these assumptions

interaction of work parties, stakeholders, processes, plant and environment

consultation with involved stakeholders

major accident and incident events

11.2.4 The methodology used in the HAZID process is applicable to the safety and health outcomes to be achieved

11.2.5 The methodology used in the HAZID process is in line with applicable regulations and standards



11.2.6 The outcomes and results of the HAZID process:

identify the hazards

categorise the hazards

determine if the hazards fall inside the definition of a major accident event

carry identified potential major accident event hazards forward to the assessment phase

detail appropriate controls for the safety of personnel and community

are documented as a formal record for each hazard, and collated in a project hazard register

11.2.7 The hazard register is maintained

11.3 Identified hazards and risk assessment

11.3.1 All identified hazards and major accident events are subject to an appropriate risk assessment process that aligns with legislative standards

11.3.2 Risks are assessed in terms of the consequence of a major accident event and the likelihood that it will occur

11.3.3 A qualitative risk matrix detailing the level of risk is used that aligns with legislative standards and is appropriate to the type of assessment being conducted

11.3.4 Qualitative and quantitative risk assessments are undertaken by suitably knowledgeable and experienced persons

11.3.5 Persons involved in the risk assessment are provided with current data and information relating to the project

11.3.6 Assumptions have been identified and justified

11.3.7 The potential for escalation of a major accident event has been assessed

11.3.8 The identified hazards and risk data are consistent with industry practice

11.3.9 The hazard and risk data used in the assessment are referenced

11.3.10 Where software has been used in the assessment of risks:

it has been assessed by the operator prior to implementation and deemed appropriate

the input data and models have been verified for accuracy

the results have been verified



11.3.11 Where an external provider has undertaken the risk assessment, there is an agreement with the provider to review the risk assessment as required or, alternatively, the operator is capable of performing the review in-house

11.3.12 The assessment of risks is consistent with the operation and associated facilities, their locations and other relevant impacts

11.4 Hazard and risk reduction and application of ALARP

11.4.1 The project management team has developed a control strategy for each of the identified hazards based on a hierarchy of control that aligns with the level of risk

11.4.2 The control strategy is documented within a risk control action plan

11.4.3 The control strategy aligns with legislation and standards in terms of the following hierarchy of control measures:

elimination

substitution

isolation

engineering

administrative

PPE

11.4.4 The control strategy details:

the criteria for selection of control measures

the selected control measures

the assigned responsibility

when the control measures will be implemented (in conjunction with priority)

the assumptions and justifications

11.4.5 The control strategy demonstrates risk reduction to ALARP

11.4.6 The control strategy demonstrates that the cost associated with adopting further control measures is disproportionate to the accrued benefits

11.4.7 The legislative obligations for individual hazards and their controls are specified

11.4.8 Project personnel are consulted regarding the selection of hazard and risk control measures

11.4.9 Project personnel are informed of all risks associated with their work tasks, and are aware of how to perform their work tasks to achieve the risk reduction measures



11.4.10 There is a system to monitor the effectiveness of controls or maintain controls and implementation of the risk control action plan

11.4.11 Safety and health inspections, testing, checks and audits verify that the agreed hazard and risk control strategies:

are being implemented

are effective

identify where improvements can be achieved

11.4.12 There is documentation demonstrating the hazard and risk control options that were:

considered

rejected

11.4.13 There are plans that address the return to normal operations following each identified major accident event, including:

recovery measures

repair, testing and recommissioning strategies

provision of assistance and information to stakeholders such as the emergency services, community and regulator

review of any associated findings that may assist in preventing recurrence

12 Assessment of results (formal safety assessment)

12.1 General

12.1.1 Hazard and risk reduction and control measures have been adopted for the project and have reduced the risk of major accident events to ALARP

12.1.2 Reduction of risks to ALARP can be demonstrated in a verifiable workplace and community context



12.1.3 The consolidated results of the formal safety assessment demonstrate the strategy and logic of the HAZID and risk reduction and control processes by:

describing the detailed formal safety assessment strategy

describing the logic for using chosen formal safety assessment techniques

demonstrating the involvement of knowledgeable and experienced persons

demonstrating, as far as practicable, that all hazards have been identified

describing a positive shift between untreated and treated risk levels

demonstrating agreed controls have reduced risk levels to ALARP

describing the assumptions in deriving the formal safety assessment results

describing the method of validating the formal safety assessment results

12.1.4 The consolidated results of the formal safety assessment demonstrate that the project risk profile has been reduced to ALARP

12.1.5 Actions arising out of the formal safety assessment are tracked, implemented and closed-out prior to construction activity commencing

12.1.6 Actions arising out of the formal safety assessment are checked to ensure they remain in place for the duration of the project

12.1.7 Risk reduction measures have been incorporated into the SMS

12.1.8 The project management team commits to the view that the objectives of the formal safety assessment have been met



13 Emergency response plan (also see separate evaluation checklist in Chapter 6)

13.1 General

13.1.1 The project emergency response plan:

assigns roles and responsibilities for key personnel

assigns an emergency coordinator

details implementation and training

defines emergency events and situations

includes procedures for specific emergencies

details an emergency drills schedule, including type and duration

has been developed in consultation with local community emergency response agencies

13.1.2 The emergency response organisation is analysed to determine the minimum number of personnel, which includes at least the following positions:

emergency coordinator

site controller

communications

personnel support

management liaison

regulatory liaison

13.1.3 All personnel within the emergency response organisation are trained in the emergency response plan and their particular role

13.1.4 Procedures are in place to assist those personnel exposed to a critical incident

13.1.5 Key elements of the emergency response plan are contained within the site induction

13.1.6 Changes to the emergency response plan are communicated effectively to all personnel

13.1.7 An emergency contact list is maintained and displayed at a prominent location and with each work crew and includes:

telephone numbers and locations of community emergency response agencies

a list of first aid personnel

13.1.8 Emergency equipment and communications are tested periodically

13.1.9 An emergency communication protocol for transmitting emergency information exists and has been communicated to all personnel



13.1.10 Communication limitations have been considered, and appropriate measures put in place to handle these limitations within the emergency response plan

13.1.11 Site personnel and third parties entering and leaving the site are controlled and recorded

13.1.12 There is periodic correspondence with emergency agencies to ensure current information is accurate for all parties concerned

13.1.13 Emergency drills are conducted periodically and a report detailing drill performance, recommendations for improvement and corrective actions implemented is distributed to relevant personnel

13.1.14 Directions to emergency assembly points are posted around the site and are known by all site personnel

13.1.15 The emergency response plan documents the requirements of contact with media, public, family members, unions and local interests, and the nominated personnel for such contacts

13.1.16 Emergency response equipment and resources are available and commensurate with analysis of the assessment of risks and possible emergencies

13.1.17

Particularly in remote locations, the following have been considered or adopted for extracting injured or sick personnel:

helicopter and associated resources (e.g. helipad, fuel, pilot)

arrangements with any neighbouring landowners who have a light aircraft and airstrip

13.1.18 The operator has an emergency vehicle plan in place where external emergency response to the site is deemed likely to be detrimental to the support of an injured or sick personnel due to response time, or there is a regulatory requirement for such a plan (and point 13.1.17 is not feasible)

13.2 Emergency response plan: emergency vehicle plan (where applicable)

13.2.1 The emergency vehicle plan contains information relevant to the characteristics, maintenance and operation of an emergency vehicle



13.2.2 Where an emergency vehicle plan is required, the operator has its own ambulance or vehicle specifically designated as a transport for sick or injured personnel

13.2.3 The vehicle is suitably equipped to deal with the most probable causes of injury and sickness

13.2.4 The vehicle is equipped, where appropriate, with duel fuel tanks, one of which is always full

13.2.5 There is an effective and regular maintenance and cleaning program for the vehicle

13.2.6 There is an effective and regular checking process to ensure the adequacy of medical supplies in the vehicle

13.2.7 A periodic program is in place to ensure medical equipment within the vehicle is checked by suitably qualified persons

13.2.8 Suitably qualified and authorised drivers are available to transport sick or injured personnel

13.2.9 There is a procedure to ensure the vehicle is started and the fuel checked daily

13.2.10 An assessment has been carried out to determine the fastest and safest route (and an alternate route where possible) to extricate sick or injured personnel to a medical facility, and the route is driven regularly

14 Document control procedures

14.1 General

14.1.1 There is a document identification system that allows each document to be uniquely identified

14.1.2 All documents developed use the document identification system

14.1.3 All documents are developed in line with an agreed format

14.1.4 All documents intended solely for the project and developed by external parties are reproduced (with consent of the external party) in line with the agreed format and identification system

14.1.5 Where a document hierarchy exists, this is detailed within the document control procedures

14.1.6 Document development is undertaken by persons who are suitably qualified and competent

14.1.7 All documents are subject to a defined review process that includes appropriately selected personnel to participate



14.1.8 The review of documents is recorded either on the document master drafts or by some other means (e.g. document review register)

14.1.9 All documents are subject to a defined authorisation process that includes those persons whose responsibility it falls under as per the organisation structure

14.1.10 Authorisation of documents is recorded either on the document final draft or by some other means (e.g. document authorisation register)

14.1.11 Where applicable, documents include references to material gathered from other documentation, either internal or external to the project organisation

14.1.12 An effective document change management process is in place to ensure that:

changes to the project (any internal or external factors or references) are captured in the corresponding documents

dissemination of altered documentation is timely and effective

relevant personnel are made aware of changes to documentation

superseded or redundant documents are replaced at all locations on site and within the organisation

14.1.13 A process to ensure that all correspondence that will, or has the potential to, influence safety and health aspects of the project is captured within the document control process

14.1.14 Documents are marked as either controlled or uncontrolled as is applicable, and there is a process to ensure this is effectively managed

14.1.15 Documentation is archived in accordance with statutory requirements

14.1.16 Dissemination of documentation is restricted where applicable by relevant privacy guidelines

15 Construction or significant change

15.1 General

15.1.1 Manning requirements and arrangements are described

15.1.2 There is a general description of the site meteorological conditions predicted for the duration of the project

15.1.3 Key construction, including inspection, testing and pre-commissioning, activities are described



15.1.4 There is a general description of the structure, plant and equipment to be installed

15.1.5 The equipment required for and in support of construction activities is described

15.1.6 The safety features and systems are described

15.2 Safety assessment

15.2.1 The safety assessment process covers the elements of hazard identification, hazard and risk assessment, assessment of results, and hazard and risk control measures

15.2.2 There is a clear indication of who was involved in conducting the safety assessment studies for construction or significant change, and whether these personnel are competent

15.2.3 The assumptions made for the safety assessment process are:

laid out clearly

reasonable

justified (e.g. by comparison with external data and references)

15.2.4 The hazard identification approach used is systematic

15.2.5 The hazard identification has been adequately documented

15.2.6 The hazard identification techniques used are described

15.2.7 The hazards and hazard categories are recorded in the hazard register or a similar document

15.2.8 Maintenance of the hazard register is referenced in the SMS

15.2.9 The people involved in the hazard identification process (e.g. construction workers, employees, contractors) are documented

15.2.10 The identified hazards are in line with hazards for similar construction activities in similar settings

15.2.11 A systematic approach has been adopted for the analysis of major accident events

15.2.12 Comparative hazard and risk assessment studies have been conducted

15.2.13 The type and extent of the comparative hazard and risk assessment studies are commensurate with the extent of activities

15.2.14 The consequences and likelihood of all major accident events are clearly expressed



15.2.15 The integrity of temporary refuges, escape routes, evacuation and rescue systems have been evaluated for all major accident events

15.2.16 Hazards and major accident events are in accord with findings from the hazard identification studies for similar construction projects or sites

15.2.17 The risk results are presented:

quantitatively

qualitatively

15.2.18 Any contractors have been assessed and determined by the operator to be appropriate (i.e. experienced and competent) for the operation or activity in which they will be engaged


6 Evaluating an emergency response plan

Introductory notes

In its Guidelines for offshore emergency management, published in 1999, the Australian Petroleum Production and Exploration Association (APPEA) states that the emergency management plan:

needs to be clearly and concisely written with the emphasis on ease-of-use and practical information that would be required in an emergency. The plan should cover all stages of an ER from detection of the emergency until the emergency is over and persons are considered to be in a place of safety.

The documents that are easiest to read or follow are typically those comprising a list of incident types with the detailed procedures for each individual involved presented as tables and flowcharts. The value of such a document is that the incident type is clear, the individual can find their specific job role and procedures without delay, and the format allows easy copying and laminating so each person has a durable copy of their role. Relevant information may need to be extracted for various sites (e.g. contact numbers and location plans showing extinguishers, first aid facilities or equipment, and muster points). Laminated copies can be held in the office and at workplaces ready for immediate use.

Overview

Documentation is ... Y/N Comments

Easy to read format and layout clear

Quick to reference check reference several aspects at random

Concise clear and to the point

Minimal narrative use of bullet points in checklists; use of tables and flowcharts in preference to wordy explanations

Considerations

ERP evaluation considerations Y/N Comments (N/A - not applicable)

1 Document control and preface

1.1 Document control register

1.2 Table of document name, document number, edition, version and date issued

1.3 Distribution list

1.4 Revision procedure

2 Contents

2.1 Plan structure diagram format

2.2 Table of contents

2.3 List of figures, charts and tables

2.4 References list of general and specific documents interfacing with the emergency response plan (e.g. legislation, safety management system or SMS, other emergency response plans, bridging documents)

2.5 List of definitions of terms (e.g. contractor, superintendent, installation)



2.6 List of abbreviations and acronyms

3 Introduction

3.1 Purpose

3.2 Scope

3.2.1 Integration with National plans

3.2.2 Integration with State plans

3.2.3 Integration with other company plans

3.3 Objectives

3.4 Priorities

3.5 Operational location details

3.5.1 Location map, coordinates and distances or time table

3.5.2 Area map and details

3.5.3 For multiple site operations, tabulation of specific location and name of each emergency response plan covering the separate locations

3.6 Overall emergency management structure showing hierarchy

3.6.1 Crisis management (corporate level)

3.6.2 Emergency management (area or operational division level)

3.6.3 Incident management (location level)

3.6.4 Field response (immediate vicinity of incident)

3.7 Personnel

3.7.1 Tabulated composition of:

crisis management team (corporate level team for major incidents)

emergency response team (shore-based team)

incident management team (typically local and immediate response, such as police or fire brigade)

oil spill response team

3.8 Training

3.8.1 Induction

3.8.2 Specialist:

emergency response team members

emergency response team leader

well control personnel



3.8.3 Command and control:

a clearly identified individual with overall responsibility for taking charge

a clear chain of command

steps taken to ensure the competency of the persons in the chain

availability of alternates

appropriate arrangements for handover of command and control functions where necessary for different stages of the emergency

3.9 Outline of drills or exercises

3.9.1 Planning

3.9.2 Execution

3.9.3 Post-exercise review

3.9.4 Scenarios

3.9.5 Frequency

3.10 Outline of plan maintenance

3.10.1 Review period

3.10.2 Auditing and performance monitoring

4 General emergency response organisation

4.1 Command structure flowcharts (rostered and on-call)

4.1.1 Crisis response (corporate level)

4.1.2 Emergency management

4.1.3 Incident management

4.1.4 Field response

4.2 Facility alarm systems

4.2.1 Identify specific alarm conditions (e.g. fire, evacuation, man down)

4.2.2 Describe alarm sounds

4.2.3 State alarm announcements for public address (PA) system

4.2.4 Describe automatic actions by alarm type

4.2.5 Describe procedural matter

4.3 Overview of communications network

4.3.1 Matrix of location versus communications type, including specific details (e.g. frequency, call signs)

4.3.2 Radio room and/or command centre

4.3.3 Provision of emergency specific phone lines



4.3.4 Emergency response room setup

4.3.5 Layout plan of room

4.3.6 Room equipment list (e.g. what and where must be permanently set up)

4.3.7 Copies of the emergency response plan

4.3.8 Duty cards for emergency response positions

4.3.9 Radios on emergency frequency

4.3.10 Telephones, including hotlines where necessary

4.3.11 Fax machines and electronic mail capability, if appropriate

4.3.12 Graphical aids such as maps (regional and local), installation layout diagrams and plans, aerial photographs, and site photographs

4.3.13 Office equipment and stationery such whiteboards, notepads and pens

4.3.14 Tape recorders to record progress of emergency and critical phone calls

4.3.15 Emergency power and lighting

4.3.16 Material safety data sheets (MSDSs) as applicable

4.3.17 Access to simple catering needs

4.3.18 Nearby availability of television, video recorder and radio

4.4 Crisis management team

4.4.1 Responsibilities

4.4.2 Composition

4.5 Local incident management team

4.5.1 Responsibilities

4.5.2 Composition

4.6 Activation process flowcharts

4.6.1 Classification of incidents

4.6.2 Frequency and severity descriptions

4.6.3 Risk rating matrices description

4.7 Raising the alarm

4.7.1 Types of alarm

4.7.2 Response to alarm



4.7.3 Team callout:

incident management team

emergency response team

oil spill response team

crisis management team

4.7.4 Triggers

4.7.5 Process

4.7.6 Escalation flowcharts

4.8 Reporting obligations

4.8.1 Internal

4.8.2 External (e.g. regulatory)

4.9 Emergency notification

4.9.1 Matrix incident versus organisation or authority

4.9.2 Initial incident notification form

4.9.3 Follow-up notification form

4.10 Instructions for obtaining weather forecasts and reports

4.11 Arrangements for site security during an emergency

4.12 Review and updating plans

4.13 Audi