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DETROIT PUBLIC LIGHTING 1

AUTHORITY 2

3

Maureen Stapleton Michael E inheuser 4 Chairperson Secretary 5

6 Marvin Beatty John Davis 7 Vice Chair Treasurer 8

9 Cedric Dargin 10 Engineer/Advisor 11 12 13

14 Committee of the Whole Room 1340 Coleman A. Young Municipal Center Detroit , 15 Michigan 48226 16

17 18 19

Regular Meeting Minutes 20

Of 21

Wednesday – May 22, 2013 22

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29 30 31

1 Cover Page 1 of 37 3

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 22, 4 2013 5

6 7 The Detroit Public Lighting Authority (hereinafter referred to as 8

“The Authority”) held its Regular (public) Meeting on Wednesday, 9 May 22, 2013 at the fol lowing location: 10

11 Coleman A. Young Municipal Center 12 2 Woodward Avenue 13

Room 1340 -‐ Committee of the Whole 14 Detroit, Michigan 48226 15

16 PRESENT: DETROIT PUBLIC LIGHTING AUTHORITY BOARD 17

MEMBERS 18 Maureen Stapleton, Cedric Dargin, 19 Chairperson Engineer/Advisor 20 John Davis, 21 Treasurer 22

23 Excused Absence: Marvin Beatty and Michael Einheuser, 24

Vice Chair Secretary 25

26 Also Present: 27

28 MAYOR’S OFFICE THE ALLEN LAW GROUP, P.C. 29 Mr. Beau Taylor Ronald C. Liscombe, Esq. 30 Fel low/Advisor Legal Counsel 31

For: Detroit Public Lighting Authority 32

33

34

Also present: 35 36 Public Comment 37

Ronald Wilkinson 1 City of Detroit Resident 2

3 Reporter-‐of-‐Minutes: Madelyn Hurt 4 Page 2 of 5 DETROIT PUBLIC LIGHTING AUTHORITY 6

7

8 9

May 22, 2013 AGENDA 10 I CALL TO ORDER 4 11

I I ROLL CALL 12 C. I I I APPROVAL OF MINUTES: 4 13

14 Wednesday -‐ May 08, 2013 4 15

16

IV OLD BUSINESS 17 A. Berg Muirhead & Associates: 18

Communications Plan Update 4 19 20

B. Executive Director: Search and Interview 25 21

22 C. Program Manager RFQ 26 23 D. Discussion: RFQ Evaluation Process 26 24 E. Bank Account Update 32 25

26

V NEW BUSINESS -‐ NONE 27 28 VI PUBLIC COMMENT 29

Ronald Wilkinson – Detroit Resident 34 30 31 Motion to Convene into Closed Session 37 32 33 ROLL CALL – PRIOR TO CONVENING INTO CLOSED SESSION 34

37 35 36

CLOSED SESSION NOTIFICATION 1 2 THE PURPOSE OF A CLOSED SESSION AND/OR EXECUTIVE 3

SESSION: 4 5

To consider privi leged information that is exempt from 6 disclosure to the public by statute. 7

8

9 I N D E X Page 3 of 37 10

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 22, 2013 11

12 13

I CALL TO ORDER 14 • There being a quorum present, The Chair cal led the meeting 15

to order @5:05p.m. 16 17

I I ROLL CALL 18 • Roll cal l was conducted by The Chair. 19

20 THE CHAIR: Board Member Beatty? 21

22

THE CHAIR: Board Member Dargin? 23 BOARD MEMBER DARGIN: here. 24

25 THE CHAIR: Board Member Einheuser? 26

27

THE CHAIR: Board Member Davis? 28 BOARD MEMBER DAVIS: here. 29

30 The Chair indicated that Vice Chair Beatty and Secretary 31 Einheuser would not be in attendance at today’s meeting due 32

to prior commitments. 33 34

The Chair continued with the rol l cal l , acknowledged her 35 presence, of which the record so indicated. 36

37

I I I APPROVAL OF MINUTES 1 • May 8th Minutes to be approved on Wednesday – June 5th. 2

3

IV OLD BUSINESS 4 A. COMMUNICATIONS PLANS/Berg Muirhead 5

6 -‐Ms. Georgella Muirhead and Mr. Peter Van Dyke 7 came forward to present further information on 8

this item.-‐ 9 Page 4 of 37 10

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 11 22, 2013 12

13 Mr. Van Dyke welcomed the Board’s feedback on the fol lowing 14 information being presented regarding a Comprehensive and 15 Global look at a communications approach of building a new 16 structure for the communications plans, so when going out 17

into the community, the Board would have al l of that 18 information, as well as access to resources, ready and 19 avai lable to the community, as well as what it wil l look l ike 20 when the Board actually starts speaking to the community and 21 giving residents more information about what it is the 22

Board/The Authority trying to achieve. 23 Power Point presentation distributed 24 Previously sent to the Board 25 MR. VAN DYKE: 26

As we mentioned in our presentation previously sent to the 27

Board, the way in which we communicate to the community is 28 real ly crit ical. We want to make sure that we are ful ly 29 prepared to have al l the information and al l the resources 30 necessary for the community. And how we rol l this out is 31 going to be essential to: 32

33 • Making sure that we have posit ive responses from the 34

community and that you are able to reach their 35 expectations as well . 36 37

• In this presentation there are f ive major elements: 1 2

1. Review and Examination 3

2. Media relations strategy 4 3. Website and branding 5 4. Community relations strategy 6 5. Time l imit. 7

8

The t ime in which you think we can execute al l of 9 these init iatives while trying to reach your goals 10 and timelines 11

12 Review and Examination 13

• We feel that In order to get a true understanding of what 14 The 15

Page 5 of 37 16 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 17

22, 2013 18

19 Authority is going to be able to do and not do, and how to 20 communicate your goals and objectives to the community, we 21 feel we have to dive a l itt le deeper and meet with the 22

appropriate person, whether that be an engineer or a person 23 that has examples of these l ights, whoever that might be. We 24 feel we need to take a l itt le bit more t ime to meet with the 25 people that real ly have this exact and detai led information, 26 and from that we’l l be able to build al l the other 27

communications elements that we’ve discussed. 28 29

Ms. Muirhead came forth interjecting 30 the fol lowing information: 31

32

MS. MUIRHEAD: 33 I f I could just add to that, there are some questions -‐ -‐ as we 34 read the materials -‐ -‐ that have come to mind. We need 35 someone to answer those questions, because when 36 communicating to the public, we need to understand it well 37

enough so that we can not only communicate it , but 1 communicate it in layman’s terms. 2

3

Another challenge that we have, -‐ -‐ and I was thinking of it as 4 a longtime resident -‐ -‐most people know that a l ighting 5 department exists, but they’ve never heard from them. They 6 don’t pay a bi l l for it , and they don’t send you brochures or 7 communications. So you’re going to have to explain how they 8

work, somewhat, and what their charge was and how your new 9 role changes that. So we have some real challenges as to how 10 we explain this to the public. 11 12 And again, as Peter indicated in the f irst piece, “We really only 13

have one good shot at it .” Because if we miscommunicate 14 something, i f the expectations are different and your intent, 15 and the public gets that feel ing, i f they’re expecting something 16 that’s not going to be delivered, then the credibi l ity of your 17

organization is already at r isk. 18 19

20 Page 6 of 37 21

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 22, 22

2013 23

24 So we real ly want to make sure that we real ly understand it , 25

that we’ve addressed al l these questions, that we understand 26

them, and the information that we present, both to the media 27

-‐ -‐ Because they’re another audience which is a l itt le tougher, 28

and the public is already well thought-‐out and very, very sol id, 29

and we just want to make sure that we understand it . 30

31 MR. VAN DYKE: 32 Website and Branding. 33

You have a URL Website established. The website needs to be 34 more robust, new stationary, business cards, presentation 35

materials, a l l of those kinds of elements that would add to 1 coming out with a real credible Public Lighting Authority when 2 you start going into the communities. The Authority already 3

has a website in-‐place; however, we would l ike to build on 4 that website and furnish more information connected to the 5 progress of The Authority, before and after meetings. 6 7 Media Relations. 8

A great way to communicate messages, reminders of meetings. 9 Using such things as U-‐Tube is also a great way to visually 10 communicate. We would look at al l of those tools and items 11 to see what’s the most appropriate for rol l ing out the Public 12 L ighting Authority. 13

14 Media Relations is very crit ical because it ’s going to help in 15 driving messages to the community. One of the f irst things we 16 have to do is to create a great company. The init ial press 17

release wil l most l ikely formally announce the PLA and: 18 19

1) What it ’s going to do. 20 2) Who you are. 21 3) Who’s your team. 22

4) What are your next steps. 23 24 Page 7 of 25 37 26

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 27

22, 2013 28

29 We wil l do a brief or possibly a Fact Sheet on The Authority 30 (distribution to fol low) encompassing such things as: 31 32

1. Why it was formed 33 2. What it is 34 3. Whose on the Board 35 4. Bios of the new board members. 36

37

Digging a l itt le deeper, some frequently asked questions: 1 2

5. What are some of the hard-‐hitt ing questions of the 3

media? 4 6. Do you try to anticipate those? 5 7. Do you have a good answer for them? 6

7 MS. MUIRHEAD: 8

But actually, we brought along the press kit that we developed 9 when we wrote out the Water Meter Campaign; because they 10 do have some similarit ies to the kinds of things that you wil l 11 be looking at. But you can begin to see that even with the 12 organizations that are well-‐established, and the people 13

general ly knowing what you’re talking about, there’s st i l l a lot 14 of detai l that you have to put into your press materials to 15 make sure that everyone’s on the same page. Included in there 16 are some direct mail pieces that we’re going to talk about a 17

l itt le bit later, but even the general press release wil l have: 18 19

What you’re doing 20 Why you’re doing it 21 22

There’s one example in there that even shows some of the 23 f ixtures that you’re talking about. In that case it was looking 24 at the kind of water meters that were being put into people’s 25 homes. And if we’re going to be talking about specif ic kinds of 26 l ighting units, we might have to have examples and 27

explanations of al l that. 28 29 Page 8 of 37 30


33 And a fact that wil l come as a surprise to many people is that 34 the Lighting Department has part of the system and DTE has 35 the other part of the system; and why is that? And what does 36 that mean in terms of how quickly things might change? Just 37

so that we’re kind of al l on the same page, we thought we 1 might share that with you. 2

3

4 MR. VAN DYKE: 5 As Georgella mentioned, the Lighting Department exists, but 6 the Lighting Department has not real ly directly communicated 7 with residents; and so many people, although they know 8

there’s problems with the l ighting brand, they don’t 9 understand what the l ighting brand is, how they operate, and 10 how the different l ighting structures are set up, and those 11 kinds of questions we’re going to need the answers to in order 12 to ful ly understand before moving forward. 13

14 Once we’ve created the press kit and you have the media 15 relations documents in place, we would look at some sort of a 16 press conference or formal announcement saying: 17

18 The Authority is now ready to move forward 19 Here’s where we are and what we’re going to do 20 Here are the community meetings that we’re looking to 21 have in the community. 22

23 It would be a great way to start engaging with the media, 24 make that formal presentation to the media and the 25 community so they know exactly who you are and what you’re 26 going to do. 27

28 Often what we do after a press conference is a series of 29 editorial briefings. This gives you a chance to go in front of 30 each publication and/or media outlet to have a real ly 31 important conversation and al low them to ask questions, to 32

get that f irst-‐hand knowledge from you and your team’s about 33 and what your plans are. 34 Page 9 of 37 35


1 You’l l see in the publication we’ve identif ied a number of 2 media that range from main-‐street media, The Detroit News 3

and Free Press, to the Michigan Chronicle and The Arab News, 4 to make sure that we locate al l levels of our audiences and 5 that we’re communicating to them effectively in a language 6 they understand and speak. 7

8

We’ve also approached those major news shows that people 9 l isten to, their trusted sources of information, l ike Flashpoint, 10 Spotl ight on the News, Mildred Gaddis, Craig Fahle, those 11 shows that we al l l isten to that have more in-‐depth 12 information about what’s happening. Next is the: 13

14 Community Relations Plan. 15 Once we’ve created the infrastructure -‐-‐ we have the website, 16 we have the materials, we have the media relations materials, 17

we‘ve talked to the media -‐-‐ we can start instituting the 18 Communications Plan. Because we think the most effective 19 way to do business is to make sure the community general ly 20 has a foundation of knowledge about who you are and what 21 you’re doing, so when they come to that community meeting 22

they know what to expect. There’s always some red f lag that 23 pops up, things you may not expect, but in general, they’l l 24 understand what the intentions are of this meeting and what 25 they are going to leave from this meeting with. 26 27

MS. MUIRHEAD: 28 I f I could add, one of the things you asked us to look at: What 29 would be some of the challenges or one of the things you 30 would not want to happen is a disruptive meeting. And one of 31 the ways you get a disruptive meeting is that you’re talking 32

about something very different from what the audience has 33 come to expect. 34 35

We don’t want them to come to the meeting expecting that 1 they’re going to be able to tel l you, r ight then and there, that 2 their street l ight is out, and in 72 hours it ’ l l be on. 3

4 Page 10 of 37 5


8 THE CHAIR: 9 I think their expectations are much more than that. 10 11 MS. MUIRHEAD: 12 But you’re a new organization, different than the Lighting 13

Department. 14 15 -‐Off the record discussion-‐ 16 MS. MUIRHEAD: 17

But it ’s very easy for the public to misunderstand or to go off 18 in another direction, or even for one or two very vocal 19 residents to hi jack your meeting and take it off in another 20 direction. So it ’s just real ly good planning, making sure that 21 you anticipate the crowds, making sure that you have a plan to 22

deal with that and making sure that expectations are what is 23 anticipated; and I can just give an example of where something 24 very good can turn out to have some ratif ications that may 25 come out at a meeting. 26 E X A M P L E 27

28 The water system -‐-‐ the City would go in and replace your 29 water-‐meter; however, i f your water connection was in 30 such bad shape that they couldn’t do that, then you were 31 responsible for paying that cost. Some residents weren’t 32

able to do that. 33 34 It was not an anticipated problem, but was one that did 35 come up repeatedly and had to be resolved along the 36 way. Hopefully that doesn’t happen. We try to think 37

these things through to make sure that it doesn’t 1 happen, but there may be an unexpected result, but 2 we’re aware of that, particularly before we get to a 3

Public meeting. 4 5

MR. VAN DYKE: 6 So in our Community related strategy, we saw the most 7 effective way to 8

Page 11 of 37 9 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 10 22, 2013 11

12 rol l this out, have (7) meetings in the (7) City Council Districts. 13

But what 14 we thought would real ly make a lot of sense, and because the 15 district is so large, that within those meetings have “Breakout 16 Sessions.” And I ’ l l use my own district as an example, District 17

6. 18 19 E X A M P L E 20 21

I f I were to have a PLA meeting: 22

I l ive in Midtown. The issues that I have in Midtown are 23 far different than the issues they’re going to have in 24 Delray or 25 Hubbard Farms or Southwest Detroit or even North Cork 26 Town. 27

28 And so to bring us altogether at one meeting and say: 29 30 I ’m going to address al l of you in this same tone, the 31

same questions and the same answers. This would l ikely 32

be a l itt le disingenuous to that group. 33 34 But if we do (1) PLA presentation, the overview of who you are 35 and what you have achieved, and then within that theme we 36 break-‐up and say: 37

1 Okay, Hubbard Farms goes into this group, Southwest 2

in this group, then we could have some more real ly 3

candid conversations and really narrow it down to that 4 specif ic 5 issue within that neighborhood. 6

7 Also, given my community specif ical ly, and Detroit, language 8

barrier’s 9 a huge issue. Most people in Midtown speak good English. The 10 people in Southwest Detroit do not. And so this would really 11 al low us to real ly target each community and do the 12 translations we need to do. We’ve done this for other cl ients 13

in the Ski l lman Foundation, to which I have meetings, 14 s imultaneously, in English, Spanish and German. And so that’s 15 what we’d want to look at, to make sure that everybody is 16 truly engaged. 17


21 MS. MUIRHEAD: 22

Oh, one other thing I ’d l ike to say: Engaging faci l itators from 23 those particular neighborhoods so that there are more 24 neighbors involved. There are people there that understand. 25 When they give their intersection, they’l l know what 26 intersection you’re talking about, and they’l l be able to direct 27

the conversation in a more coherent and effective manner. 28 And so we think that way we’l l get better results because 29 everyone wil l be engaged and we’l l have better data to move 30 forward with. 31 32

The other thing too, is that, as you al l know, communicating to 33 Detroit 34 can be very challenging. We have some residents that prefer 35 not to take 36

the dai ly newspapers; or for that matter, pay attention to 1 materials that are delivered to their home. 2 3

We have a reading barrier for many of our residents, so that 4 written information may not get across well . And you just 5 have a lot of other ways to spend your t ime. Everybody just 6 doesn’t s it around waiting for Detroit information. They may 7 be on some other station or watching satel l ite television or 8

whatever the case might be. So we need multiple ways to try 9 to get the message out, so that as many individuals as possible 10 hear that message in whatever way is most effective for them. 11 12 Recommendations: ` 13

• Direct mail pieces. 14 • Door knockers. Drop-‐off via canvassers. 15

COMMUNITY MARKETING 16 • Lip-‐Dropping to neighborhood organizations that mail to 17

family-‐parent organizations. 18 19

BREAKDOWN OF HOW COMMUNITY MEETINGS SHOULD GO: 20 • Presentation explaining: 21

Why PLA was formed. 22

Outl ine goals and responsibi l it ies of the PLA. 23 Page 13 of 37 24


27 Breakdown – continued: 28 29

Show the Detroit Lighting Map. 30 Explain the l ighting infrastructure. 31 Outl ine short term and long term steps. 32

Goals and expected results. 33 Show examples of exist ing f ixtures as well as the 34

new. 35 36

This is basical ly rol l ing out who you are and what you’re going 1 to do; and eventually going into break-‐out sessions designed 2 for each district, specifying how we would do those and who 3

would be helping in the faci l itation. 4 5

TIMELINE 6 • Timeline is anticipated to be fast-‐moving/quick. 7 • Development by the press: The next 2 to 3 whole weeks. 8

• Review process: Takes t ime. 9 10 Basical ly there are three-‐first-‐things: 11 12

1) Website 13

2) Branding 14 3) Press Development 15

The above three-‐first-‐things wil l happen at the same time. 16 17

MR. VAN DYKE: 18 Once this is done, we’re looking at late June. This gives us a 19 chance to rol l out the PLA to the community and the media. In 20 that t ime, we’d start to secure those meeting invitations, 21 working with the neighborhood organizations to secure our 22

faci l itators, who they would be, and then training them on 23 what our goals are so they can help us faci l itate effectively. 24 Also helping to develop the meeting presentations, making 25 sure that it effectively communicates al l of the objectives, and 26 holding these community meetings in May unti l late July. 27


31 FINANCIALS: 32

33 Printing and Postage Costs 34 for Direct Mail piece City-‐wide: $60,000.00. 35 36

MUIRHEAD: 37

The door-‐knocker and the canvassing piece might be done a 1 l itt le less expensively. So we need some decisions from you as 2 to what makes sense. 3

4 QUESTION & ANSWER SEGMENT 5 6 BOARD MEMBER DARGIN: 7

At the Community Relations Meetings, how do you anticipate 8

what the local expectations wil l be? 9 10 MS. MUIRHEAD: 11 That’s a tough one. I suspect that you’l l get more 12 participation from different neighborhoods. Where people are 13

having a lot of outages or a lot of problems with theft, perhaps 14 those kind of things we may get a lot more residents that wil l 15 turn out for those kind of meetings. Or where people feel, 16 quite frankly, they don’t have as much of a voice, you’re going 17

to get more turnout there. 18 19 One of the reasons why we’re looking at the structure that we 20 put together is because it is so hard to tel l , and with the 21 structure that we put together even -‐ -‐ for example, i f we 22

have hundreds of people who show up, they won’t al l l ive in 23 the same neighborhood. So that you then can break those up 24 into smaller groups and have a more real ist ic conversation 25 than trying to talk to 400, 500 people at one time. 26 27

I f we have a smaller turnout, those groups might be much 28 smaller, maybe only 25, 30 people in the different sessions. 29 But we’re pretty comfortable that that is manageable. I f 30 anything, make some changes during the 31 Page 15 of 37 32

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY –MAY 33 22, 2013 34

35 36

presentation. I f you have a smaller group, and on one side of 1 town only a hundred people show up total, you may decide to 2 just keep it a meeting of the whole. But if you do have these 3

larger meetings, then you real ly need to break them up in a 4 manner where they feel they’re not missing anything. 5 6 I think “Lighting,” as Peter had indicated, is r ight up there with 7 Public Safety. I think it would have some good numbers. 8

9 -‐Brief pause – 10 MS. MUIRHEAD: 11 I ’m trying to come up with some numbers for you. 12 13

With the Water Meters, I think we had three (3) 14 community meetings and the meetings were al l under a 15 hundred; but remember, they’d already received the direct 16 mail piece, so they pretty much knew what was going to 17

happen anyway. 18 19 We’ve done other community meetings where they’ve not 20 had as much information, so the turnout seems to be higher, 21 because people are f irst wanting to know what you’re talking 22

about. There’s nothing for them to sort of rely on. 23 24 THE CHAIR: 25 Board Member Dargin, do you have any more questions? 26 BOARD MEMBER DARGIN: 27

No. 28 29 THE CHAIR: 30 Board Member Davis? 31 BOARD MEMBER DAVIS: 32

No. I just had a concern as to the $60,000.00. We need to 33 look at other ways to get this out. 34 Page 16 of 37 35


1 THE CHAIR: 2 And I think I share the same concern with that. This is a “one-‐3

shot, once in a l i fetime opportunity” to spend the public’s 4 money the right way, but let’s get the information out on the 5 meeting, and be real ly, real stewards in getting as many l ights 6 on in the City as possible. I saw a l itt le bit of st icker-‐shock 7 myself, but what I think Berg Muirhead has indicated is that 8

with other options l ike the media, using community-‐based 9 organizations to get the information out, we could probably 10 get around some direct mail and use those other ways. 11 12 MS. MUIRHEAD: 13

There’s one thing I didn’t mention to you. We can also 14 consider augmenting this with paid advertis ing. You can do it 15 at a much lower level, you can do it in a very short t ime frame, 16 but it would push out the concept of the meetings. 17

18 The concern we have is that everyone feels that they’ve got 19 the information. And it ’s just tough to do that with just one 20 layer. But that’s a lot. You can do that with a f ive to 21 $8,000.00 buy, and you can hit enough radio stations that 22

address a very different audience, so that people, in addition 23 to hearing it on the 1:00 news, or whatever, have also heard 24 that a meeting was taking place . 25 26 THE CHAIR: 27

So I can have that conversation with you tomorrow. 28 MS. MUIRHEAD: 29 Okay. 30 31 THE CHAIR: 32

I just want to talk with Board Members Dargin and Davis about 33 what they think is more appropriate to spend on that. 34 35 MS. MUIRHEAD: 36 I understand. 37

of 37 1 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 2 22, 2013 3

4 THE CHAIR: 5 Any other questions? 6 BOARD MEMBER DAVIS: 7 No. 8

9 BOARD MEMBER DARGIN: 10 None. 11 12 THE CHAIR: 13

You started with a premise that it ’s important to the public to 14 know the difference between PLD and PLA. We won’t be able 15 to tel l you that anytime within the next 20 days, because there 16 are some policy decisions that have to be made by this group 17

about what our Agreement wil l be with the City. So 18 unfortunately, we wil l have to go forward without that piece 19 of information. It wil l be negotiated with the City. 20 21

As an example: Do we, as an Authority, as these f ive 22

people wil l have to make a decision on: 23 24

Do we decide as an Authority that we’re going to take 25 over al l PLD operation and maintenance or wil l some of that 26 remain with the City of 27

Detroit? And whatever division, department or whatever, it 28 exists. We haven’t made those decisions. 29

30 And so know that we are going to have to move forward 31

without having those specif ics. Having said that, I think 32

there’s enough information and the differences between what 33 PLD did and what we’l l be doing, because we have that 34 infusion of money that PLD hasn’t had in years, r ight, to 35 actually make things happen in a very quick, quick way. 36 37

MS. MUIRHEAD: 1 That would not cause a problem for us, because we can 2 continue working with the information you have. And as those 3

decisions are made, they 4 5 Page 18 of 37 6


9 can be rol led in towards the end. Ideal ly, we might want to 10 know those 11 answers before we go before the editorial groups. But we can 12 plug that into the release or whatever, at the back. 13

14 THE CHAIR: 15 We wil l not have the answers before we need to go before the 16 board. There are some things that are pretty clear, -‐-‐ you’ve 17

al l read them and they’re outl ined -‐ -‐ that we can talk about; 18 but I ’m worried about the t imeline, very, very worried, 19 because this is way beyond my expectations of when we 20 should begin and/or start. 21 22

Your original t imeline that you sent with your proposal was 23 more appropriate. I ’m thinking that something went wrong in 24 the communication process that we can discuss, but I just 25 don’t know if we’l l know that. 26 27

BOARD MEMBER DAVIS: I think for now, init ial ly, we need to 28 explain what we are going to do; not so much as comparing us 29 to PLD, but what are we going to do. That’s the most 30 important thing. 31 32

THE CHAIR: 33 Yes. And so we can talk about that off l ine. But I just think 34 we’re not even going to get to that information. So I don’t 35 want that to stop what we’re doing. 36 37

Questions that you have as you went through materials? You 1 have some number? Again we can talk off l ine. But as those 2 questions come up, I would say: Please, please, please, versus 3

waiting, to get those answers, give us a cal l . Now al l of us are 4 avai lable to you. 5 6

• I f it ’s Financial , understanding f inances, I would say 7 cal l Board Member Davis. 8

• I f i t ’s creation in the Law, I would say I ’m the one who 9 could probably answer your question. 10


14 • I f i t ’s something Legal, certainly Board Member 15

Einheuser or The Allen Law Group can answer. 16 THE CHAIR: 17

But we don’t want you sitt ing there waiting unti l the next 18 board meeting to get an answer. Please feel free to give us a 19 cal l . 20 21 I total ly, total ly get and understand and appreciate the way 22

that you put together the Community Relations Meeting. And I 23 think some of us were more worried than others about not 24 having a disruptive meeting. You see those sometimes. I , 25 personally, and based on talking to my neighbors. We’re not 26 talking about the people who have frustrations with maybe the 27

t imes. This is an opportunity to do something different; even 28 though I agree with you, that shaping that message is very 29 important. But I ’m not sure we wil l have those same issues. 30 31 THE CHAIR: 32

Timeline 33 And again, this is a learning experience. We have no Executive 34 Director. The only person who’s been f ielding this is me , and 35 the board members, they al l have ful l t ime jobs except for one 36 of us, who’s lucky enough to be retired, and he’s only partial ly 37

retired. But it has been an amazing amount of t ime that we’ve 1 put into this as “gratis” public service. 2 3

But my question to you on the timeline: 4 5

Q: The t imeline that you submitted in your proposal -‐ -‐ 6 and I think you said this about two-‐to-‐three weeks ago. 7

Was the difference between the timeline that you gave 8

and the t imeline that you used for the power point 9 presentation because we did not cal l you and say “move 10 forward”? ( interruption) 11 12 MS. MUIRHEAD: 13

Well , yes. We thought that we needed to get some reaction 14 from the 15 16 Page 20 of 37 17


20 21 board before moving forward. Let me just say that 22

understanding that now we’re looking at a more 23 condensed outreach effort, not as extensive as that. We 24 probably can shave some time off of this, with the 25 understanding though, that our abi l ity to reach al l segments 26 of the community, depending on how we final ly rol l this out, 27

we’l l be diminishing it too. But we probably could get to the 28 meetings by the end of June. But it ’s going to take some time 29 to just get the work done and then back it up to being able to 30 notify – given enough time to notify that there are the 31 meetings. 32

33 THE CHAIR: 34 There are a number of things that I think wil l have to happen 35 s imultaneously. 36 37

MS. MUIRHEAD: 1 It wil l be. But even with that, we need time to understand 2 and write them, to get them designed. We need time to 3

review. We then need to identify the locations for the 4 meetings and those kind of things. And then, quite honestly, 5 next week is, for many of us, a year’s commitment in advance 6 to be up in Mackinaw. So, it shifts there too. But let us look at 7 the t imeline. But again, it does take a l itt le t ime to do the 8

work. 9 10 THE CHAIR: 11 And to the extent that -‐-‐ and this is how important it is . To 12 the extent that we can chip in and help you do some of it , i f 13

there’s something we can do to assist you, please let me know 14 f irst, because it ’s important for us to get this done. 15 16 MS. MUIRHEAD: 17

What’s your ideal t imeline for this? 18 19 THE CHAIR: 20 Yesterday; and I think I ’ve said that now three or four t imes. 21 So I ’ l l tel l 22


26 you, we can talk off l ine about the expectations, but I certainly 27

bel ieve that mid-‐to-‐late June. When I saw the original 28 t imeline that you had, I was okay with that, and that was 29 actually two weeks beyond what I thought we could do, as we 30 started with creating the logo, getting some sl ides done to 31 show us, getting some things off the ground, doing some kind 32

of behind-‐the-‐scenes stuff before we went to the public, 33 Michael nor I , when you came in, tr ied to tel l you what we 34 wanted to see done. And 35 so I think that’s fair to say “yesterday.” 36 37

-‐ laughter-‐ 1 MS. MUIRHEAD: 2 We’l l go back and look at the t imeline, because there may be 3

some things that we can do to start rol l ing. I st i l l think about, 4 you know, the 3rd week in June. And can we do al l of our 5 meetings? You know, we’re doing (7) meetings. We haven’t 6 talked about t ime. We’re only doing one meeting in an area. 7 We’re probably talking about an evening meeting. 8

9 THE CHAIR: 10 We had talked about – at me and Michael, -‐-‐ we had talked 11 about a public board meetings in the past. I know we had it 12 when we talked about it at the last board meeting. Using 13

some of the Wednesdays that we have, I ’m ready, that can 14 knock out a couple, because we’l l do our Public meeting, keep 15 the information, after everything else we have short, and use 16 that to have the Public meeting, and then f i l l ing in our dates 17

and times. We had even gone so far as to say Monday’s and 18 Wednesday’s. It was Monday’s and Wednesday’s that were 19 better days for us. Clearly there are people who work , who 20 want to meet on one Saturday, and we can do that if we plan 21 for it . 22

23 MS. MUIRHEAD: Now are you looking at a Wednesday meeting 24 in chambers? 25 26 THE CHAIR: 27

No, out in the community. We had just moved the location. 28 Al l we have 29 Page 22 of 37 30


33 to do is notify the public, through whatever mechanisms the 34 City needs to notify. We would use our Wednesday meetings, 35 do our business real quick, move into an agenda. 36 37

-‐off the record discussion-‐ 1 2 THE CHAIR: 3

Do you have an idea of the meeting location and the logo and 4 al l of that, the kind of design? Do you have ideas that you can 5 share with us, the kind of mock-‐ups of what you’ve been 6 working on? 7 8

MS. MUIRHEAD: 9 Not at this meeting, no. And there are some meeting locations 10 that are just pretty much standard. 11 12 THE CHAIR: 13

The Northwest Activity Center. 14 15 MS. MUIRHEAD: 16 The Northwest Activity Center in Southwest Detroit. 17

18 THE CHAIR: 19 What I would ask is that you, at a minimum, begin to get us in 20 the next couple days, a mock-‐up system, design items, so that 21 we can move forward. We do have off ice space now on the 22

2nd f loor of the Cadil lac Tower. 23 24 The other thing that I would ask is that we move very quickly 25 to identify the locations that you might want to use, so that 26 we could look at them and at least say, “well , maybe we do 27

need to have,” as an example, “a meeting down in 4207, or in 28 Southwest Detroit,” or do a special outreach out there i f 29 we’re going to have a meeting in midtown, because they’re 30 both in the same district. And so try to f ind central locations 31 where people can come. I think would be helpful. 32


36

So thank you very much for the work you’ve put in at this 1 point and I look forward to talking with you about the things 2 we can or cannot do or you think we should or shouldn’t do. 3

4 I would ask that the Board take a look at this, Board Member 5 Davis and Board Member Dargin. You can send me an email as 6 to what you absolutely think needs to happen, and I can give 7 you a cal l tomorrow . And again, thanks for your t ime and the 8

report. L ike I said, “we have one shot” to do this for the 9 community r ight, and I real ly appreciate you doing that. 10 11 MR. VAN DYKE: Thank you. 12 THE CHAIR: And thank you. 13

14 -‐Whereupon Ms. Muirhead and Mr. Van 15 Dyke 16 departed the meeting-‐ 17

18 BOARD MEMBER DAVIS: 19 Just a couple of minor adjustments I would make. I ’ l l get it 20 out tomorrow. And If you have any suggestions, let me know. 21 22

THE CHAIR: 23 And I wil l make a note to email the two absentees if they have 24 people who they want to forward it to. 25 26 BOARD MEMBER DAVIS: They’l l have the email . 27

THE CHAIR: Okay. So what’s the deadline? 28 29 BOARD MEMBER DAVIS: I would suggest the deadline be in the 30 next week, the middle of the fol lowing week. 31 32

BOARD MEMBER DAVIS: This is a bad week. 33 THE CHAIR: 34 Right, it ’s the holiday week. 35 Page 24 of 37 36


3 BOARD MEMBER DAVIS: 4 They’l l have this weekend; and they’l l have next week too. 5 6 THE CHAIR: 7 I f you could ask Board Member Einheuser to have his staff put 8

it up on the website, it ’s f ine. 9 10 BOARD MEMBER DAVIS: Okay. 11 THE CHAIR: 12 Al l r ight. We’re on our way to getting Accounting/Processing 13

in place. 14 15 OLD BUSINESS (continued) 16

B. Executive Director: Search and Interview 17

18 THE CHAIR: 19 For the public’s knowledge, there were 9 or 10 candidates that 20 came in for interviews. There is a letter going out to those 21 who have not been successful in moving to the next phase. 22

Three people have been identif ied to move forward and have 23 been contacted. Public interviews wil l take place with those 24 three individuals this Saturday, May 25th, starting at 12:15 at 25 the Northwest Activity Center. We are going to ask for some 26 assistance from the Mayor’s Office in getting a Public Notice 27

out, and I wil l talk to Georgella in the morning about whether 28 there wil l be a Press Release put out. 29 30 The other part of it is , I ’d l ike to suggest that we have a 31 standard set of questions that we ask each of the applicants. 32

We can ask additional things, but there’s a standard set of 33 questions, so that we have apples-‐to-‐apples in terms of 34 comparison. 35 36

I ’d also ask that Ms. Hurt -‐-‐ i f you did not know – that you be 1 made available for that meeting at the Northwest Activity 2 Center. 3

4 MS. HURT: Yes. 5 Page 25 of 37 6


9 10 11 THE CHAIR: 12 Does a standard set of questions make sense? 13

BOARD MEMBER DAVIS: Yes. 14 THE CHAIR: 15 And we’l l go on from there. 16 17

C. Program Manager: RFQ 18 19

THE CHAIR: 20 At the last Regularly Scheduled Meeting of the Public Lighting 21 Authority we read the names of the companies that had 22

submitted bids. Inadvertently, one company was left out of 23 that l ist. That does not mean that we did not get the proposal 24 on t ime, because we did, that does not mean that we did not 25 read the proposal, that does not mean anything other than it 26 was a typographical error and we apologize 27

28 That bid was the bid from Motor City Electric, so I don’t know 29 i f there’s anybody from Motor City Electric in the room today, 30 but I wanted to let you know that al l is well with the world. It 31 was a typographical error and we apologize for that error. 32

33 D. Discussion of RFQ Evaluation Process 34 35

THE CHAIR: 36

All of us have received them, we need to quickly move on 1 them; and so this real ly is your item. It ’s about Engineering 2 and it goes to Board Member Dargin. 3

4 Board Member Dargin, could you advise us or just talk through 5 what you think the next steps should be and how wil l we 6 quickly get that done, so that we can decide whether to spl it 7 this up? Explain to us what you think should be the next steps? 8


12 BOARD MEMBER DARGIN: 13

Original ly when we sent out the RFQ’s we had some debate, i f 14 that was the process we wanted to do or did we want to try 15 something different. What we decided to do was continue 16 with the process, received what we received, and then after 17

we received al l of the Requests for Proposals, then we would 18 make a decision as to what type of procurement system we 19 wanted to have, i f we wanted some type of design built or 20 construction management or whatever. 21

22

We did get a variety of responses in the Request for 23 Qualif ications. So we did receive 7 different Requests for 24 Proposals. The Board Members are evaluating -‐ -‐ we did 25 actually receive #7 from Motor City. And just because it 26 wasn’t on the l ist, doesn’t mean that it wasn’t in the 27

evaluation process. 28 29

So the question is: Where do we go from here? Where we go 30 from here is that In the review process our plan was to come 31 up with a reduced l ist of three Requests for Qualif ications and 32

then the Board as a whole needs to decide what do we want to 33 do with those. 34

35 Do we want to Take one of these requests and start some type 36 of contract talks with them? 37

1 BOARD MEMBER DAVIS: 2 I thought init ial ly when we came up with this proposal , we 3

were going to restructure it so that we would have one or two 4 options. 5

6 One being: Select the one’s that we thought met the 7 Qualif ications and do a Request for a Proposal. 8

That was one option. 9 10

The other option was to review them and see if there 11 was enough there; then we say: Well , we have enough 12 information there; and if we l iked what we saw, that 13


17 we could decide to not do a request for a proposal and to 18 make a selection and do no negotiations but one -‐-‐ more 19 than one. 20

21 But I bel ieve that was the two options that we talked about. 22

Do a Request for Proposal, we saw them al l , get more facts 23 and substance, expect more detai ls back, or go the other route 24 and say we have enough here and negotiate with the one. 25

26 ATTORNEY LISCOMBE: 27

I f I may, those are sti l l options. It may be diff icult to have a 28 substantive RFP response because the whole scope of the 29 project is st i l l very undefined; and so I don’t know if it would 30 be able to have a price tag on it , i f you wil l , through an RFP 31 process. 32

33 BOARD MEMBER DAVIS: These are the designers. 34 35 ATTORNEY LISCOMBE: 36

I think that there’s a lot of unanswered questions sti l l . I think 1 when we were init ial ly going through the process of how to go 2 about doing this, I think the expectation would be that there 3

would be some questions answered at this point. 4 5

And so what I think what you can do is: You can do an RFP, i f 6 you would l ike or you can enter into contract negotiations or 7 you can have presentations done by the companies that have 8

responded. 9 10

THE CHAIR: 11 A portion of the RFQ response, can we cherry pick parts of this 12 to move forward with? Let me give you an example. Because I 13

think it makes it clear. I was trying not to give an example, 14 but I think it makes it c lear. 15

16 E x a m p l e 17

Part of the RFQ response was to talk about emergency l ighting. 18 Now emergency re-‐bulbing in areas that makes sense. Not on 19 one grid that 20 Page 28 of 37 21

DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 22

22, 2013 23

24 may fai l at any moment, but on a grid that isn’t going to fai l , 25 that we know is good, use of emergency l ighting would give us 26 a chance to do some other things. 27

28 Can we move forward with that based on the responses? I saw 29 al l of them pretty much deal with it, in some way, shape or 30 form. 31 32

And can we take that out? I thought we had the abil ity to pick 33 one or more companies to do one or more pieces of this. 34

35 BOARD MEMBER DAVIS: 36

First of al l , some did respond to it , and some in more detai l 1 than others. It was the concept that we said could be done. 2

3

ATTORNEY LIBSCOMBE: 4 Legally, you could. I would want to do a l itt le bit more 5 research on it . But yes, you can. 6

7 THE CHAIR: 8

Okay. That was just for curiosity. 9 10

ATTORNEY LIBSCOMBE: And let me clarify it . Do some research 11 on some of the implications of it . 12

13

THE CHAIR: 14 Yes. Yes. 15 16 BOARD MEMBER DAVIS: 17

Did you review al l the proposals in detai l? 18 19

ATTORNEY LIBSCOMBE: 20 I did not. 21 22

23 Page 29 of 37 24 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 22, 25 2013 26

27 THE CHAIR: 28

I ’ve read al l of them; and I real ly wanted to spend some one-‐29 on-‐one time with Board Member Beatty so he could explain 30 some things to me. But it was educational. When I began to 31 compare apples to apples, I could see some changes and 32

differences between them. So, I mean it was absolutely a 33 learning process. 34

35

May I suggest that we spend the next f ive (5) business days 1 getting our report to Board Member Dargin, individually, 2 manually or otherwise? 3

4 BOARD MEMBER DAVIS: 5 Yes, I think we should do that. 6

7 THE CHAIR: 8

But whatever we do, we need to do it quickly because we have 9 respondents that are looking to hear something 10

11 BOARD MEMBER DARGIN: I too I reviewed each and every one 12 of the qualif ications in detai l , and we have a lot of different 13

experiences. 14 15 And I do agree that we do need to f ind some way to get a re-‐16 lamping on some spots. And I know that PLD was doing it . 17

18 THE CHAIR: 19 They are sti l l . 20 21 BOARD MEMBER DARGIN: 22

St i l l are? I ’m not sure how long they can hold out. 23 24

THE CHAIR: 25 They had some emergency money -‐ -‐ they found some money 26 to do some rebulbing, and they’re rebulbing pretty rapidly. 27

28 Isn’t that r ight, Mr. Tenney? 29 Page 30 of 37 30 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 31 22, 2013 32

33 -‐Mr. Tenney responded from the 34 audience-‐ 35 36 MR. TENNEY: 37

Yes, we are re-‐lamping a bunch of streetl ights. 1 2 THE CHAIR: 3

And so they may be re-‐lamping in areas tat 4 5

And so they may be re-‐lamping in areas that we wouldn’t do. 6 7 -‐Off the record discussion-‐ 8

-‐ Back on the record-‐ 9 10

BOARD MEMBER DAVIS: 11 We real ly need a Manager. 12

13

THE CHAIR: 14 No question. There’s no question, but I don’t think we can 15 wait to get a Manager to make the decision on what we’re 16 going to do with the RFQs and what process we’re going to be 17

moving towards. 18 19

I also think we need to spend some time truly understanding -‐ 20 -‐ and I think it wil l be very, very clear, after we have the 21 process on Saturday, and how we handle it , and how quickly 22

we’l l be able to make that happen. 23 24

So within the next f ive (5) days I would ask that each of us – 25 and I wil l send a message out just in case. But I think we al l 26 have these questions. I spoke with Einheuser, I know he had 27

read them, and Dave indicated so a week ago. 28 29

BOARD MEMBER DAVIS: 30 I need to go back and reread them. 31

32


36 THE CHAIR: 37

Right. So the next f ive days we wil l have it al l webbed up and 1 we wil l talk with our attorney to determine what the next step 2 is . Because these folks are waiting for a response, They have 3

t ied themselves up. And we real ly need to deal with the 4 immediate issue of re-‐lamping. That’s very, very important. 5

6 BOARD MEMBER DAVIS: 7 I do believe we can, especial ly i f we hire a Manager or 8

Executive Director. At least one. 9 10

THE CHAIR: 11 I don’t think one is contingent on the other. 12 13

BOARD MEMBER DAVIS: 14 No. 15 THE CHAIR: 16 Okay. 17

Account Update? 18 19 E: Bank Account Update 20 21

THE CHAIR: 22

We do have re-‐lamping money. We’d l ike to share the news, i f 23 nobody read the paper or heard the radios over the last two 24 weeks. 25

26 Laughter 27

28 BOARD MEMBER DAVIS: 29 We received 800 and something. I forgot the exact number. It 30 has been deposited in the bank account. 31

32

MR. WILKINSON: (member of the public) 33 How much is that? I couldn’t hear. You said $800,000.00? 34


1 2

BOARD MEMBER DAVIS: 3

Eight-‐hundred-‐plus. (800+) I don’t remember what the last 4 two digits were. A bank account has been set up, we have 5 checks, account checks, and we’re in the process of getting 6 some more formal checks. 7

8

THE CHAIR: 9 Two signatures are required for any check over $3,000.00. 10 11

• Low thresholds have been placed in effect unti l al l 12 procedures have been f inal ized and put in place. 13

14 THE CHAIR: 15 And again I want to publicly thank the Emergency Manager 16 Kevyn Orr for not only meeting with me a month ago as I 17

shared some of the concerns of the board, but for moving 18 quickly to adhere to what we needed the Board to move 19 forward on as an Authority. I thank him for that and hope that 20 that level of cooperation wil l continue to exist with his off ice 21 and ours. Again, that was a pretty tough decision on a brief 22

month’s swearing-‐in. 23 24

Other items to discuss before the Board: 25 26 FYI 27

THE CHAIR: 28 A personal note: I wil l be going to Lansing, Michigan 29 tomorrow, and as a part of my going back to what was my 30 second home for the last two years, I am going to have a 31 conversation with the Governor’s Chief of Staff. Actually I 32

have another issue, but I can guarantee you that he wil l ask 33 me questions. 34

35

I wil l talk to him about some of the challenges that we had, 1 he’s aware of those, and has expressed his consternation. But 2 i f there’s any business 3

that you want me to share with him tomorrow, just let me 4 know offl ine 5 Page 33 of 37 6


9 and I ’ l l make that happen. But they are very interested in 10 what we are doing and they are happy with the progress that 11 we’ve been able to make. They of course wanted l ights on l ike 12 yesterday. And they’re unaware of some of the struggles that 13

we’ve had. But I just wanted to let you know that I am having 14 a conversation on a whole different matter. 15 But I guarantee that if there is anything that you want to share 16 or you want me to share, I ’ l l be more than happy to discuss it 17

with you. 18 19

Any other items for the Board to discuss? 20 21

V. NEW BUSINESS: None 22

VI PUBLIC COMMENT 23 THE CHAIR: Public comment? 24 Any member of the public wishing to make a comment? 25 Any member of the public -‐ -‐ please come up, s ir , and give 26 your name, for the record, at the table, and the neighborhood 27

you represent. You do not have to give us your address, just 28 the neighborhood you represent or the organization. 29

30 RESIDENT: 31 I represent the Greenwich Park Association. 32

33 THE CHAIR: 34 Your name, sir? 35

36 RESIDENT: 37

My name is Ronald Wilkinson. I have a couple points here. 1 You mentioned that we have a website -‐ -‐ you have a website. 2 Could you give us the website address? I ’ve tried several 3

t imes. 4 5

THE CHAIR: 6 Publicl ightingauthority.com 7 MR. WILKINSON: 8

I ’ve tr ied several t imes, I haven’t been able to. I ’ve asked 9 people in the 10


14 City of Detroit. 15

16 BOARD MEMBER DAVIS: 17

It ’s .org. 18 THE CHAIR: 19 It ’s .org. That’s how I messed up. 20

21 MR. WILKINSON: 22

What is it? 23 24

THE CHAIR: 25 It ’s publicl ightingauthority.org. It has nothing on it except our 26 resumes. It was a temporari ly put up website to adhere to 27

state law policy which we’ve tried to comply with. In the 28 absence of an Executive Director, there wil l be nothing put on 29 that website unti l Berg Muirhead and some others get 30 involved. But you’l l see our resumes, and there may be some 31 minutes, but I ’m not even sure of that. I haven’t been up 32

there to see what’s on it . 33 34 And thank you to the members of the audience who corrected 35 me. 36

37

MR. WILKINSON: 1 The other thing, you had a gentleman that was up explaining 2 his program, and the lady mentioned “Advertisement.” One of 3

the biggest advertisements you can get is to turn on the l ights. 4 Turn on the l ights and the news wil l start traveling. 5

6 Our community’s out here in the City of Detroit, and we’re 7 waiting for any kind of news; and once we see the l ights, and 8

one side brings back information and other people bring back 9 information from these meetings, then this wil l start traveling. 10 As we start to see l ights in different communities, i t real ly 11 helps. Thank you very much 12

13

THE CHAIR: 14 Thank you very much for being here. 15

Page 35 of 37 16 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY – MAY 17

22, 2013 18

19 THE CHAIR: 20 Anybody else from the public wishing to make a comment? 21 Anyone else wishing to make a comment? 22

Final cal l : Anyone else wishing to make a comment? 23 24

We thank you al l for being here today, we continue to want 25 you to come; especial ly those folks who have bothered to 26 participate in this process, this concept, the potential 27

contractors and the l ike. Know that we’re doing what we can. 28 The ski l ls we got, the t ime we got, the amount of money we 29 got; and now that we have a l itt le of al l those things, we wil l 30 be moving as quickly as we possibly can. 31 32

Please tel l others to joins us at these meetings, we want the 33 public to be involved in this process. Again, this is a once in a 34 l i fetime opportunity and we want to make sure that we’re 35 dotting al l the i ’s and crossing al l the t’s. So with that, you 36 wil l note on the agenda that we go into a Closed Session to 37

have some conversations with our legal staff, and so we thank 1 you very much for being here. At the conclusion of our closed 2 session we wil l be adjourned. 3

4 THE CHAIR: 5 May I have a motion to go into closed session, please? 6 7

BOARD MEMBER DARGIN: 8

I make a motion that we go into Closed Session. 9 10 THE CHAIR: 11 Motion by Board Member Dargin. 12 13

Second? 14 15

BOARD MEMBER DAVIS: 16 Second. 17

18 Page 36 of 37 19 DETROIT PUBLIC LIGHTING AUTHORITY WEDNESDAY MAY 20 22, 2013 21

22 THE CHAIR: Seconded by Board Member Davis. 23

24 VII ROLL CALL PRIOR TO GOING INTO CLOSED SESSION 25 26

THE CHAIR: 27

Roll cal l . 28 29

Board Member Davis? 30 BOARD MEMBER DAVIS: Aye. 31

32

THE CHAIR: Board Member Beatty? 33 34

THE CHAIR: Board Member Einheuser? 35 36

THE CHAIR: Board Member Stapleton? 37

BOARD MEMBER STAPLETON: Aye. 1 2

THE CHAIR: Board Member Dargin? 3

BOARD MEMBER DARGIN: Aye. 4 5

THE CHAIR: 6 We have a majority. That was a unanimous vote to go into 7 Closed Session. We’l l wait a few minutes for the public to exit 8

the room. 9 10

VII I ADJOURNMENT 11 • There being no further agenda items to discuss at the 12

Regular Public Meeting, the Board went into Closed 13

Session @ 6:25p.m. 14 15

The purpose of a Closed Session and/or Executive Session 16 To consider privi leged information that is exempt from 17

public disclosure by statute. 18 19 20 Page 37 of 37 21

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