Instructions for uploading the minutes and other documents

1st step:- First you have to UPLOAD the minutes/document to your upload box.

- Name of the document (ANY document) must not contain spaces between words! It should look like this:Minutes_of_1st_BoE_e-meeting_09_10

- When the document is uploaded, you copy the URL of its name from the upload box like it is shown on the picture:

2nd step:- Click on the Moderator icon on the upper right part of the EGEA forum and then choose options like on the picture below

3rd step:- Now that you came to the form where you have to fill in the information about the document you are putting to the download section, check the EXAMPLES of different options of writing the info about the uploaded documents (below).

- NOTE: would be good if you use the same form (style of writing the titles) because it makes the overview of the uploaded documents much more clear and easier to find for egeans.

MINUTES OF THE REGULAR BoE E-MEETING:

Name: BoE 0809 19th Skype-Meeting Minutes

Short description: Minutes of the BoE 19th Skype-Meeting, September 2009

Creator: Milena

Version: 1

File: http://www.egea.eu/upload/member/2645/BoE_0809_E-meeting_20.9.09_Minutes_19.pdf (here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009

MINUTES OF THE BoE LIVE-MEETING:

Name: BoE 0809 4th LIVE-MEETING Minutes (Koper)

Short description: Minutes of the BoE 4th Live-Meeting in Koper, August 2009

Creator: Milena

Version: 1

File: http://www.egea.eu/upload/member/2645/BoE_0809_Live-meeting_17.8.2009_4.pdf]BoE_0809_Live-meeting_17.8.2009_4.pdf (here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009

APPENDICES (as results of BoE meetings):

Name: BoE 0809 16th Skype-Meeting, Appendix 2 – EGEA Exchange Policy

Short description: EGEA Exchange Policy, added during the 16th BoE Skype-Meeting, July 2009_appendix 2

Creator: Milena

Version: 1

File: http://www.egea.eu/upload/member/2645/BoE_0809_e-meeting_27.7.2009_appendix_2_Exchange_policy_16.pdf (here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009

NOTE: Not all appendices need to be separately put in the download section. Usually only really important things (such as some reports, task lists, new policies…). Less important appendices are simply added to the back part of the minutes.

OTHER EXAMPLES (in this case: the brainstorming sessions report):

Name: BoE 0809 3rd LIVE-MEETING (Bielsko-Biała) – brainstorming sessions report

Short description: Report of the brainstorming sessions held during the BoE 3rd Live-Meeting in Bielsko-Biała, April 2009

Creator: Milena

Version: 1

File: http://www.egea.eu/upload/member/2645/BoE_0809_Live-meeting_31.3.-7.4.2009_brainstorming_sessions_report.pdf (here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009

MINUTES OF THE REGIONAL E-MEETING:

Name: 2nd Euromed regional e-meeting

Short description: Minutes of Euromed regional e-meeting 2, 18 February 2009

Creator: Milena

Version: 1

File: http://www.egea.eu/upload/member/2645/MINUTES_of_2nd_Euromed_e-meeting_18.2.09.pdf (here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009 - other

MINUTES OF THE REGIONAL LIVE-MEETING:

Name: From the RC: Minutes - Regional meeting (North & Baltic), March 2009From the AC: North & Baltic Regional Meeting, AC 09

Short description: From the RC: Minutes - Regional meeting (North & Baltic), March 2009

From the AC: Minutes of the North & Baltic Regional Meeting at AC 08 in Pushkinsky Gory

Creator: Dennis

Version: 1

File: http://www.egea.eu/upload/member/2645/NBRM_September_2009.pdf]NBRM_September_2009.pdf(here you paste the URL you copied from your upload box)

Category: EGEA Association 2008/2009 - other

EXPLANATION OF CATEGORIES IN THE DOWNLOAD SECTION:

- BoE minutes/reports are put in the EGEA Association 2009/2010 part (the category has already been created for the new board)

- Other minutes/reports (regional meetings, congress surveys, entity reports…) are put in the EGEA Association 2009/2010 other part (the category has also already been created for the new board)