deschutes public library 2016/2017 adopted budget · 2016/2017 budget impact: $6,100 budgetvision...

Deschutes Public Library

2016/2017 Adopted Budget

Royal Tea Party

Deschutes Public Library Mission:

Residents of Deschutes County freely access ideas and information to enrich their lives and build

community through life-long learning opportunities consistent with the responsible application of

District resources.

Page | 2 2016/2017 Adopted Budget

Table of Contents

Budget Priorities……………………………………………….……………………………………………………….. 3

Overview: Budget Process……..…………………………………………………………………………………… 10

Executive Limitations and Budget Principles …………………………………………………………… 11

General Fund Materials & Services……………………….…………………………………………………… 14

Reserve Fund…………………………………............................................................................... 21

Grant Fund……………………………………………………………………................................................ 26

Oregon Department of Revenue Budget Documents……………………………………………….. 28

LB-20 General Fund Resources…………………………………..…………………………………………….. 29

LB-31 General Fund Detailed Expenditures……………………………………………………………… 30

LB-11 Capital Expenditure Reserve Fund………………………………………………………………….. 33

LB-10 Grant Fund……………………………………….…..………………………………………………………….. 34

Board Results Policies…………………………………………………………………………………………………. 36

Writing Workshop


Budget Priorities

Strategic Plan 2016-2018

Libraries are going through a renaissance, both in terms of the social infrastructure they provide and in terms

of a diversification of the services and experiences offered. Deschutes Public Library (DPL) has served as a

leader in providing innovative and impactful services, and is now poised to continue that tradition to meet the

changing needs of the community.

Deschutes County is one of the fastest growing regions in the nation. More than 4,000 new residents move to

our area every year. DPL must anticipate future growth to meet customers’ demands when and where they

occur and develop a robust financial plan to provide these services.

Technology continues to advance and shift how people live their lives and access information and material

goods. Technology continues to push libraries in new directions and DPL must be nimble and ready to shift.

And, finally, creating community spaces where community members gather, access information and

entertainment, and develop memories is essential for DPL’s sustainability.

To meet the challenges ahead DPL will focus on three vital areas to continue to enrich people’s lives and build

community: People, Place and Platform.

People

The most important work we do is connecting with people. We are friendly and helpful to our customers and

guide them to the information and the entertainment they want, when they want it. We do this in a variety of

ways from connecting parents and children to the love and value of reading to creating space for meetings and

casual gatherings to finding job seekers and entrepreneurs’ critical resources to change their lives. From infants

to teens to immigrants and seniors, we find the best resources, services and programs to enrich individuals’ lives

in the manner they are seeking—their library, their way.

DPL will focus on the following initiatives in 2016/2017 to maximize our ability to serve the people of Deschutes County:

Community Conversations – Library staff will conduct discussions throughout Deschutes County to talk about people’s aspirations, concerns and how they want their community to move forward. With this important knowledge, DPL will be able to develop services and programs that allow the library to be more relevant and impactful within the community.

2016/2017 Budget Impact: Fiscally neutral


Assess and Maintain Services – As the library moves forward it is vital that we critically assess our programs and services. To that end, in 2016/2017 the library will assess ways that services can be maximized while reducing costs to most effectively position the library to meet the long-range needs of the community.


Enhance Staff Training – Our staff are the most vital connection we have with the people who seek our services. To that end, the 2016/2017 budget reflects a continued investment in staff training and education. The addition of online training resources and improved training software are designed to maximize the ability to support the continuing education of DPL staff.

2016/2017 Budget Impact: $6,000 for Learning Management System software (IT Reserve Fund, page 23)

Marketing – The 2016/2017 budget reflects a continued investment in building public awareness and engagement through strategic marketing. This investment allows the library to inform new community members, lapsed library users, and even long-time library supporters about the types and scope of services that the library provides. 2016/2017 Budget Impact: $180,000 for library marketing (Community Relations, page 16)

Place

We serve as the physical and virtual anchor for our communities. The rapid population growth, especially in

the cities of Redmond and Bend, impacts the long-term ability of the library to provide safe and welcoming

physical places for people to meet and interact with others or to engage in individual pursuits.

In 2015/2016 the library contracted with FFA Architecture and Interiors to look at the Downtown Bend

Library, the Library Administration Building and the Redmond Library with an eye toward maximizing usable

public spaces. FFA looked at options for all three building, taking into account feedback from library

management and staff. In addition, they incorporated strategic plan goals that resulted from focus groups

with library staff, Friends of the Libraries, the Library Foundation and the Library Board. Initial conceptual

designs include the following:

Redmond Library The City of Redmond is one of the fastest growing communities in Oregon. The Redmond Library was created by remodeling the old Jessie Hill Elementary School in 1996. This 22,000 square foot building was designed to serve a community of 12,000 at that time. Since 1996 Redmond has grown to almost 25,000 people. State population projections place Redmond at 40,000 citizens by the year 2050. FFA Architects and Interiors looked for ways to maximize public space, improve the building design from a multi-level building to a single-level building, and create a more open and inviting public space.

Estimated Cost: $6,193,800


Redmond Library: Interior Concept

Redmond Library: Exterior Concept


Children’s Library

The library has the unique opportunity to maximize public space by relocating administrative office functions

to an off-site location. Doing so will allow for the creation of an innovative, vibrant and exciting children’s

library in the historic Bend Library. This library would become an anchor for the children and families of

Deschutes County. Reclaiming the historic building would add 14,000 square feet of useable public space.

Estimated Cost: $4,710,870

Children's Library: Interior Concept




Downtown Bend Library The move of the Children’s Collection to the new Children’s Library would allow for the maximization of public spaces at the current Downtown Bend location. FFA Architecture and Interiors focused on increased meeting room and gathering space, additional study room space, café type gathering space and more welcoming and inviting seating and computer areas. Estimated Cost: $5,152,600

Downtown Bend Library: First Floor Interior Concept


DPL will achieve theses ambitious facility goals in three phases:

Phase I: Building Project Planning and Building Financing Planning 2016-2019

Anticipating the need to invest in future facilities, DPL began setting aside reserves in 2011. The 2016/2017 Budget

continues that investment by adding to the Future Facilities Reserve fund, bringing the fund up to $5,865,136.

2016/2017 Budget Impact: $3,000,000 transfer from the General Fund to the Reserve Fund (Future Facilities

Reserve Fund, page 21)

DPL will begin a capital campaign to help fund new facilities, maximizing the additions of funds through grants

and donations.

2016/2017 Budget Impact: $50,000 for Capital Campaign (Future Facilities Reserve Fund, page 21)

DPL will initiate full architecture and engineer designs, including contractor pre-construction services, for the

Redmond Library starting in the Fall of 2016. The Redmond Library construction will begin in the 2017/2018 fiscal

year. The entire project will be funded through existing reserve funds.

2016/2017 Budget Impact: $475,000 for Design Planning (Future Facilities Reserve Fund, page 21)

Phase II: Downtown Bend, Children’s Library and Administrative Offices 2019-2020

After the completion of the Redmond Library remodel, DPL will begin planning for the Downtown Bend

remodel, the Children’s Library and the relocation of Administration Offices. These projects will be funded

through a combination of reserve funding, grant funding, donations and borrowing of funds. Completion goal

for all three projects will be the 2019/2020 fiscal year.

Phase III: Future Facilities and Services to Underserved Areas 2020-2025

After all remodel projects are complete, DPL will focus on ways to best serve growing and underserved areas of

our community. At this time targeted areas include north Bend, south Bend and north Redmond. DPL will

reassess these areas based on population growth trends, urban growth boundary changes, and changing library

usage trends.


Platform

The Library as platform encompasses enabling our customers to participate in the curation and sharing of the

community’s knowledge and innovation. DPL achieves this through allowing customers to gain access to a

variety of tools and resources with which to discover and create new knowledge. This occurs through the

excellent customer service provided by our staff, through our digital and physical resources, and through our

library programs and services.

DPL will focus on the following initiatives in 2016/2017 to maximize our customer’s ability to connect with vital resources:

Public Website: DPL will launch a re-designed public website to focus on the customer experience and maximize ease of access. 2016/2017 Budget Impact: Fiscally neutral, expenses incurred in 2015/2016 budget.

Remove Barriers to Access: DPL will assess processes and procedures with an eye toward reducing barriers to our resources and services.


Financial Software: DPL will invest in accounting software to improve financial services workflow. 2016/2017 Budget Impact: $6,100 BudgetVision software (IT Reserve Fund, page 23)

Excellent Collections: Developing and maintaining strong collections, especially in regard to the demand for digital resources, remains vital to our ability to remain relevant to our customers. 2016/2017 Budget Impact: $1,420,500 (Technical Services Budget, page 20)

Upgraded Integrated Library System (ILS): The ILS is the backbone software to accessing, maintaining and circulating our library collections. The ILS encompasses the online library catalog, the customer database, book and library material check-outs and returns, materials processing and customer hold requests. Staff will investigate ILS system options and bring purchase recommendations to the Library Board. 2016/2017 Budget Impact: $250,000 (Materials Delivery Reserve Fund, page 21)


Overview: Budget Process

The Library District operates using governance and management systems based on outcome management. The District monitors and evaluates success by measuring the effectiveness of library programs in achieving Board outcomes or “Results.”

The budget process follows five steps: 1. The District Board adopts Results Policies

which define the desired outcomes for end-users.

2. The Library Director is responsible for interpreting these Results into an effective action plan.

3. The Library Director meets with all staff through “Know Possibilities” sessions to discuss Board priorities.

4. The Management Team works with the Director to develop budget proposals to support these implementation strategies.

5. The Board and Budget Committee review these proposals within the context of the Results Policies when adopting the budget.

District Board The primary duties of the District Board under the Governance by Policy Model can be summarized as follows: Study community needs, establish the desired

outcomes for the end users of the District and assign a relative “worth” to each outcome. These outcomes are known as Results Policies.

Prohibit unacceptable practices in policies known as Executive Limitations.

Monitor the success of the District in achieving the Results Policies while complying with the Executive Limitations.

Budget Committee The primary duties of the Budget Committee within the budget process are summarized as follows:

Receive and review the budget document.

Hear the budget message.

Hear and consider public comment.

Request and receive additional information as needed.

Discuss and revise the budget as needed.

Approve the budget.

Approve the property tax rate.


Executive Limitations and Budget Principles

The proposed budget was developed to comply with the following District Policies:

POLICY TITLE: FINANCIAL PLANNING AND BUDGETING Financial planning for any fiscal year or the remaining part of any fiscal year will not deviate materially from the Board’s Results priorities, risk fiscal jeopardy, or fail to be derived from a multiyear plan.

POLICY TITLE: ASSET PROTECTION The Library Director will not allow the assets to be unprotected, inadequately maintained, or unnecessarily risked.

POLICY TITLE: MANAGEMENT PRACTICES The Library Director may not cause or allow management practices to occur which do not reflect contemporary management best practices and legal requirements, and may not cause or allow management practices to be applied inconsistently in a manner that is to the detriment of an employee(s).

Director’s interpretation

Assumptions which materially impact the budget will be explained within the budget narrative or at the budget meeting.

Three-year projections are included in the budget document as an indicator of sustainable operations.

Income projections within the budget are based on estimates provided by Deschutes County.

Cash flow is managed in such a way as to ensure that cash is available to meet payroll and other routine expenditures for a period not less than 45 days.

Major capital projects and the ongoing investment of funds to update and maintain the

District’s capital assets are tracked in the Reserve Fund.

Transfers to the Reserve Fund are sufficient to maintain the seven facilities and the wide-area computer network and include a savings plan which anticipates the repair and/or replacement of major systems.

Staff development is funded at a level sufficient to support collaborative management practices and professionalism at all levels of the organization.

Sufficient information is provided to evaluate the budget at the project level and within the context of Results Policies.


Executive limitations and budget principles

Assumptions which materially impact the budget will be explained within the budget narrative or at the budget

meeting.

The following assumptions have been made in this

budget:

Deschutes County Assessor projects that assessed valuation will increase by 5.5% in the 2016/2017 Fiscal Year. The budget assumes modest growth in Deschutes County and estimates a 3% increase in the 2017/2018 and a 3% increase in the 2018/2019 fiscal years.

Personnel costs for 2016/2017 are projected to decrease by 1.24%. Personnel costs are projected

to increase up to 6% each year in 2017/2018 and 2018/2019.

The Public Employees Retirement System (PERS) rate for the 2016/2017 Fiscal Year has been set by PERS at an 19.02% for Tier One and Tier Two employees, and 15.13% for Oregon Public Service Retirement Plan (OPSRP) employees. This rate is determined by a PERS actuarial study.

Tax Projections

The following table projects a 5.5% increase in total assessed value for the 2016/2017 fiscal year. Deschutes

County estimates Net Collection Rate by reviewing budget experience over the past several years.

Deschutes Public Library Operating Levy Projection

Assessed Value

January 2015 Assessed Value $20,659,399,149

Growth 5.50%

January 2016 Estimated Assessed Value $21,795,666,102

Rate 0.55

Gross Levy $11,987,616

Net Collection Rate 94.00%

Estimated taxes to be received $11,268,359


Three-year projections are included in the Budget document as an indicator of sustainable

operations.

This three-year plan reflects a commitment by

Management to maintain a sufficient ending cash

balance to absorb short-term variations in tax

income.

The Board recognizes that good fiscal management

comprises the foundational support of the entire

District. To make that support as effective as

possible, the Board intends to maintain a minimum

fund balance of 17% (17% = $1,918,900) of the

District’s general fund annual operating

expenditures.

The proposed 2016/2017 budget meets and exceeds

this standard with a projected ending balance of

$1,948,084.

Tax Rate: No change in the library tax rate is proposed.

FY 15/16

Budgeted

Estimated

Actual 15/16

FY 16/17

Proposed

Projected FY

17/18

Projected FY

18/19

Resources

Cash Forward 4,321,858 4,792,289 4,544,490 1,948,084 644,345

Previously Levied Taxes Estimated to be received 150,000 185,000 150,000 175,000 185,000

Interest 25,000 32,000 25,000 25,000 25,000

Fines & Fees 120,000 150,000 120,000 120,000 120,000

Donations 2,500 220 2,500 2,500 2,500

Miscellaneous 18,500 21,298 18,500 19,000 19,900

Charges for Services 56,667 53,368 56,667 58,367 58,951

Law Library 185,000 112,500 150,000 150,000 150,000

Tax Income From Current Year Taxes 10,599,244 10,911,210 11,268,359 11,606,410 11,954,602

Total Resources 15,478,769 16,257,885 16,335,516 14,104,362 13,160,298

Annual Expenditures

FY 15/16

Budgeted

Estimated

Actual 15/16

FY 16/17

Proposed FY 17/18 FY 18/19

Personnel 4,809,958 4,525,000 4,750,176 5,035,187 5,337,298

PERS 822,000 716,000 789,724 892,388 945,931

Social Security/Medicare 368,000 338,560 363,465 385,273 396,831

Workers Compensation 57,000 62,415 58,000 59,740 61,532

Health Insurance 980,000 980,000 1,000,000 1,030,000 1,060,900

Unemployment Insurance 25,000 5,000 10,000 15,000 20,000

Materials & Services 4,047,410 3,790,420 3,912,067 4,029,429 4,150,312

Transfer To Capital Projects Reserve Fund 1,278,000 1,278,000 3,100,000 2,000,000 1,000,000

Capital Outlay 18,000 18,000 4,000 13,000 13,000

Contingency 400,000 0 400,000

TOTAL ANNUAL APPROPRIATIONS 12,805,368 11,713,395 14,387,432 13,460,017 12,985,804

Projected Ending Balance 2,673,401 4,544,490 1,948,084 644,345 174,494


General Fund Materials & Services

Distribution by Department

Totals

Public

Services

Community

Relations Facilities

Financial

Services

Human

Resources

Information

Technology

Technical

Services System

Auditing 24,000 - - 24,000 - - - -

Books 1,462,500 - - - - - - 1,462,500 -

Contractual Services 1,147,312 178,500 115,000 208,100 19,900 14,500 524,512 77,000 9,800

Custodial Supplies 21,000 - - 21,000 - - - - -

Education/Travel 67,000 33,500 - - - 13,000 - - 20,500

Election Expense 20,000 - - - - - - - 20,000

Facility Financing Payment 210,500 - - - - - - - 210,500

Janitorial Services & Garbage 248,000 - - 248,000 - - - - -

Legal Services 10,000 - - - - - - - 10,000

Liability & Property Insurance 58,000 - - 58,000 - - - - -

Maintenance Agreements 85,505 - - 85,505 - - - - -

Meeting Support 5,500 3,000 - - - - - - 2,500

Memberships 15,500 9,500 - - - - - - 6,000

Mileage 22,250 18,250 - - - - - - 4,000

Supplies 69,000 20,500 1,500 - 500 5,000 10,000 28,500 3,000

Postage/Freight 25,000 - - - - - - - 25,000

Printing 157,500 4,500 153,000 - - - - - -

Refund Adjustments 500 500 - - - - - - -

Recruitment 12,000 - - - - 12,000 - - -

Volunteer & Staff Recognition 11,000 - - - - 11,000 - - -

Utilities 240,000 - - 240,000 - - - - -

TOTAL MATERIALS & SERVICES 3,912,067 268,250 269,500 860,605 44,400 55,500 534,512 1,568,000 311,300

CAPITAL OUTLAY 4,000 - - - - 4,000 - - -


General Fund Materials & Services Detail

The following pages provide detailed line-item information to support a policy level discussion of the proposed budget. Additional explanation

will be provided at the Budget Committee meeting.

Public Services

Public Services encompass all areas of the library that provide direct services and resources to the general public.

178,500 33,500 3,000 9,500 18,250 20,500 4,500 500

Public Services Contractual

Education

Travel

Meeting

Support

Member-

ships Mileage Supplies Printing RefundsRent 159,000

Todd Parr Image License 1,500

Translating to Spanish 1,500

Teen Programs 2,500

Collection Agency 14,000

Law Library 1,500 500 250

Departmental Education/Travel 32,000

Events and Meetings 3,000

Memberships 9,000

In-district Mileage 18,000

General Supplies 16,500

Library Cards 4,000

Summer Reading 4,500

Repay Disputed Charges 500


Community Relations

Community Relations is responsible for public relations, branding, marketing, programming for adults, printing, signage, and provides support to

the Deschutes Public Library Foundation.

115,000 1,500 153,000

Community Relations Contractual Supplies PrintingAdult Programs 25,000

Marketing/Branding Services 90,000

ADA Program Support 500

Assorted Supplies 1,000

Marketing/Branding Materials 90,000

Event Guides 25,000

Banners 5,000

District Forms 1,500

Promotional Materials 20,000

Business Cards 800

Stationery 700

Phone Listings 1,500

Spanish Marketing 3,500

Welcome Packets 5,000


Facilities

The facilities department is responsible for maintaining the District’s three vehicles and seven facilities.

208,100 21,000 248,000 58,000 85,505 240,000

Facility Contractual

Custodial

Supplies

Janitorial &

Garbage Insurance Maintenance UtilitiesFuel for District Vehicles 4,000

Landscaping 43,000

Mats 14,000

Parking Lots Sweeping 5,000

Other Contractual 2,000

Security 20,000

Courier 100,000

Permits for Boilers/Elevators 1,100

Fire Alarm/Access Monitoring 4,000

Snow Removal 10,000

Storage Unit 5,000

Custodial Supplies 21,000

Garbage Pick-Up 13,000

Janitorial Contracts 235,000

Liability Insurance 23,000

Property Insurance 35,000

Fire Alarm P.M./Testing 6,000

Backflow/Fire Sprinkler/Extinguisher Testing 4,400

HVAC Mechanical 30,900

HVAC Controls 13,905

Postage Meter 4,000

District Vehicle Maintenance 2,500

First Aid Supplies 1,200

HVAC Chemicals 5,200

Bend Generator 1,400

Elevator Maintenance 11,000

Painting 5,000

Natural Gas 50,000

Water & Sewer 25,000

Electricity 165,000


Financial Services

Financial Services is responsible for maintaining salary administration and accounting processing at the District level.

24,000 19,900 500

Financial Services Auditing Contractual SuppliesAudit 24,000

Accounting Services 12,000

Accounting Programming 1,000

Oregon Coop Purchasing 900

E-comm Merchant/Banking Fees 6,000

Assorted Office Supplies 500

Human Resources

Human Resources is responsible for maintaining all personnel records, employee recruitment, new employee orientation, benefits, employee and

union relations, staff development and volunteer services at the District level.

14,500 13,000 5,000 12,000 11,000 4,000

Human Resources Contractual

Education

Travel Supplies Recruitment

Volunteer &

Staff

Recognition

Capital

OutlayEAP Program 3,500

Flex Plan Admin 2,000

DPLU - Staff Development 6,000

AED Training 3,000

MLS Reimbursement 6,000

Staff Day 7,000

Assorted Office Supplies 500

Health Incentive Program 4,000

DPLU - Supplies 500

Advertisements & Expenses 12,000

Volunteer Support 5,000

Staff Awards, etc 6,000

Ergonomics 4,000


Information Technology

Information Technology supports the Library’s wide-area computer

network and the library automation system.

524,512 10,000

IT Contractual Supplies

Paper and Misc. Supplies

Books and Documentation 0

Cable and Wiring Labels 500

Cleaning and Maintenance Supplies 1,200

IT Specific Tools 700

Printer/Copier Paper 7,600

Software Services

Adobe Cloud VIP 3,700

BibliCommons 26,500

BMC Footprints Maintenance 8,356

Cayan Merchant Services 800

CBT Nuggets Training Resource 4,500

CollectionsHQ 18,250

E-Vanced Calendar 7,200

Faronics Core Software

Google Services 500

Iron Mountain FlexSafe 265

LibraryThing 2,500

Microsoft Software Assurance 6,750

Solarwinds Network Monitoring 4,800

Pharos and UniPrint Maintenance 17,500

Volgistics 1,300

Veritas Disaster Recovery 1,850

Syndetics Content Services 5,700

Maintenance Contracts

ADP Payroll and HR Services 25,000

BlueSocket Equipment Maint. 6,000

Cisco SmartNet 6,700

Dell Mobile Management 2,600

Dell/KACE Systems 7,500

Digital Certificate Services 2,000

Navision Maintenance 8,250

Printer/Copier Leases/Maintenance 96,500

Sierra ILS Maintenance 116,451

Telecommunications Services

Cellular Phone and Data Services 5,000

Internet Bandwidth Services 45,500

Long Distance Telephone Services 640

MetroFax Cloud Service 400

Primary Rate Voice Services 25,000

WAN Data Services 66,500


Technical Services

Technical Services orders, receives, catalogs, processes and manages all items added to the collection annually (Books, Digital Downloads, CDs,

etc.) based on collection development and interlibrary loan policies.

1,462,500 77,000 28,500

Technical Services Books Contractual SuppliesInvest in Collections 1,420,500

Law Library 42,000 18,000

OCLC Cat & ILL 47,000

Authority Control 5,000

Statewide Courier 6,500

Local Music Downloads 500

Barcodes 2,000

Tech Supplies 1,000

Processing Supplies 25,000

eServices 500

System Support/Administration

Library Administration supports the District Board and manages district-wide activities with the support of the Management Team and Library

Administration.

9,800 20,500 20,000 210,500 10,000 2,500 6,000 4,000 3,000 25,000

System Contractual

Education

Travel

Election

Expenses

Facility

Payments Legal

Meeting

Support Memberships Mileage Supplies

Postage

Freight Facilitators 9,600

Director 360 200

Board Support 9,000

Director Travel 1,500

Departmental Ed/Travel 10,000

County Election Costs 20,000

Facility Finance Payment 210,500

Legal services 10,000

Board & Staff meetings 2,500

Membership Fees 6,000

In-District Travel 4,000

Staff Room Supplies 3,000

District Postage 25,000


RESERVE FUND

The Reserve Fund is used to fund the planned maintenance and/or expansion of District facilities and the wide-area network.

OVERVIEW

This table provides an overview of projects that are tracked in the Reserve Fund. More specific project information is detailed on the following

pages.

FY 16/17Future

Facilities

Materials

Delivery

PERS IT Facilities Totals

Projected Balance Forward 2,856,136 463,000 100,000 200,000 250,000 3,869,136

Budgeted Resources -

Trsf from GF 3,000,000 - - 100,000 - 3,100,000

Misc income Trsf across reserve fund Interest 9,000 1,000 100 500 500 11,100

Total Resources 5,865,136 464,000 100,100 300,500 250,500 6,980,236

Budgeted Expenditures Personal Services -

Materials & Services 525,000 250,000 79,400 92,000 946,400

Capital Outlay - - 209,050 54,000 263,050

Total Budgeted expenditures 525,000 250,000 - 288,450 146,000 1,209,450

-

Total Projected Ending Balance 5,340,136 214,000 100,100 12,050 104,500 5,770,786

Reserve Fund: Future Facilities Investment Plan – See narrative page 8


Reserve Fund: Materials Delivery

This reserve fund is designed as a savings plan to be used toward the future cost of possible upgrade or replacement of the existing Integrated

Library System (circulation and catalog software). It also serves as a savings plan toward any possible automated materials handling and delivery

systems. See narrative page 9.

Reserve Fund: PERS

This reserve fund is designed as a savings plan to be used toward future costs related to Public Employees Retirement System (PERS) costs based

on expected increases due to Oregon State legislation and recent Supreme Court decisions.

Reserve Fund: Information Technology Investment Plan

The tables below provide an overview of the investment plan for District Information Technology. The accumulated funds in subsequent years are

sufficient for anticipated replacements and maintenance. Discretionary new projects or enhancements would require an increased transfer from

the General Fund.

IT Reserve Schedule 2016/2017 2017/2018 2018/2019 2019/2020

Balance Forward 200,000 12,050 31,470 22,335

Earnings from Temporary Investment 500 500 500 500

Scheduled Transfer 100,000 150,000 150,000 175,000

Total Resources 300,500 162,550 181,970 197,835

Materials & Services 79,400 44,180 42,635 50,000

Capital Outlay 209,050 86,900 117,000 120,000

Total Expenditures 288,450 131,080 159,635 170,000

Reserve Fund Total Projected Balance 12,050 31,470 22,335 27,835


Reserve Fund: Information Technology Detail

IT Reserve Expenditures

RF

CapitalRF M&S

209,050 79,400

*Unanticipated Equipment Expenditures* 10,000

*Unanticipated Service Expenditures* 10,000

Computers and Equipment Barcode and Magstripe Readers 8,000

Branch Projector Replacements 4,500

Cabling and Wiring Components 7,500

Computer Replacement 41,250

Laptop Computers 16,350

NAS/SAN Storage Components 9,700

Peripheral Equipment 6,500

Power UPS Battery Components 5,000

Security Cameras 3,000

Server Hardware 32,250

Server Replacements 25,000

Tablet Computers 3,500

Telephone and Camera Replacement 3,000

AVS Access Cards 5,000

Physical Damage or Replacement 1,500

Networking and TelecommunicationsWireless Access Points 8,000

Branch Switches 16,000

Router Module 3,000

Software and LicensingAdobe Cloud VIP Additional 1,500

BudgetVision 6,100

Cisco Licensing 16,550

DigiCert Certificates 4,000

Domain Names from Register.com 1,000

Graphic Design/Web Dev Software 3,000

Internet BGP Alignment 3,000

Learning Management Software 6,000

Microsoft Federated Security System 7,150

Pharos Additional Printer and SignOn clients 2,500

Veritas Disaster Recovery Licenses 8,600

Virtual Desktop Licensing 10,000


Reserve Fund: Facilities Asset Protection Investment Plan (Facilities)

The tables below provide an overview of the investment plan for District facilities. The accumulated funds in subsequent years are sufficient for

anticipated replacements and maintenance, including projects such as carpet replacement. Discretionary new projects or enhancements would

require an increased transfer from the General Fund.

Facilities Reserve Schedule 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021

Balance Forward 250,000 104,500 76,700 66,235 47,722

Earnings from Temporary Investment 500 500 500 500 500

Scheduled Transfer 0 125,000 150,000 150,000 150,000

Total Resources 250,500 230,000 227,200 216,735 198,222

Materials & Services 92,000 96,600 101,430 106,502 111,827

Capital Outlay 54,000 56,700 59,535 62,512 65,637

Total Expenditures 146,000 153,300 160,965 169,013 177,464

Reserve Fund Total Projected Balance 104,500 76,700 66,235 47,722 20,758


Reserve Fund: Facilities Detail

This table reflects planned projects over the next fiscal year. Most items reflect planned expenses from the Asset Protection Plan, a multiple year

investment plan that anticipates replacement/repair of major systems.

Facilities Reserve Expenditures RF Capital RF M&S54,000 92,000

Unanticipated Repair/Service 10,000 50,000

Miscellaneous Repair/Service Blinds 2,000

Early Learning Space Maintenance 2,000

Entranceways and doors 2,000

Interior Repairs 5,000

Paints, finishes, and stains 7,000

Van Replacement 10,000

Water Intrusion Project 10,000

Electrical and Lighting

Electrical repair 5,000

Lighting, restoration and repair 5,000

Furniture

Bin Replacement 3,000

Book Carts 1,500

Crates 5,000

Staff Area Furniture Replacement 2,000

STEAM Manipulatives 2,000

Meeting Room Table Replacement 4,000

Signage 2,500

Landscaping and Exterior

Blacktop Maintenance 10,000

Landscaping Projects 5,000

Sidewalks and Pavers 3,000


Grant Fund

The Grant Fund is used to isolate dedicated donations and grants from other resources. This ensures that these funds are expended as required by the donor or granting agencies.

FY 2016/2017

Ready to

Read

2016

Ready to

Read 2017

A Novel

Idea

Collection

Develop-

ment

Youth

Initiatives

SDIS

Grant

Budget

Totals

RESOURCES Balance Forward 8,000 0 1,000 5,000 10,000 24,000

Local Grants 0 25,000 44,500 19,000 88,500

State and Federal Grant 29,000 29,000

Interest 30 30 30 50 50 190

Total Resources 8,030 29,030 25,030 45,550 24,050 10,000 141,690

0

EXPENDITURESPersonnel 0 0 0 0 0 0

Materials & Services 8,030 27,910 25,030 45,550 17,050 0 123,570

Capital Outlay 0 0 0 0 7,000 10,000 17,000

Total All Expenditures 8,030 27,910 25,030 45,550 24,050 10,000 140,570

Projected Ending Balance 0 1,120 0 0 0 0 1,120

Ready-To-Read Grants

The Ready-to-Read Grants are grants from the State of Oregon which are used to fund the Summer Reading Program and Early Literacy initiatives for area children.

Novel Idea Grant

The Deschutes Public Library Foundation provides grant funds for the Novel Idea program. The Foundation is supported by donations, the Friends of the Libraries and sponsors.

Collection Development Grant

This grant represents generous contributions to the health of the Library’s circulating materials collection from the Friends of the Library groups in Bend, La Pine, Redmond, Sisters and Sunriver.


Youth Initiatives Grant

The Friends of the Library groups in Bend, La Pine, Redmond, Sisters and Sunriver donate funds for this grant to support Early Literacy projects, Summer Reading Programs for all ages and programs for youth ages 0-18.

SDIS Grant – Safety and Security

Special District Insurance Services awarded DPL a matching $10,000 grant to remedy water intrusion issues at the Redmond Library.

*Additional grants may be received during the fiscal year. The District Board has the authority to accept and allocate grants by resolution.


OREGON DEPARTMENT OF REVENUE BUDGET DOCUMENTS

The next several pages consist of budget forms provided by the Oregon Department of Revenue. A brief explanation of the forms

follows:

LB-20 General Fund Resources

This form represents all projected income for the general fund of the library system.

LB-31 General Fund Detailed Expenditures

This form provides line-item information within the major expenditure categories within the General Fund. Note that funds are transferred to the Capital Expenditure Reserve Fund.

LB-10 Grant Fund

This form reflects income and expenditures for all grants.

LB-11 Capital Expenditure Reserve Fund

This form reflects income and expenditures within the Reserve Fund. Note that funds are received from the General Fund.

LB-1 Total of All Funds

This form reflects income and expenditures of the General Fund, Reserve Fund and Grant Fund combined.


FORM LB-20 RESOURCES

GENERAL FUND DESCHUTES PUBLIC LIBRARY DISTRICT

FUND (NAME OF MUNICIPAL CORPORATION)

HISTORICAL DATA

ACTUAL ADOPTED RESOURCE DESCRIPTION PROPOSED APPROVED ADOPTED

SECOND FIRST BUDGET BY BY BY

PRECEDING PRECEDING THIS YEAR BUDGET BUDGET GOVERNING

13/14 14/15 15/16 OFFICER COMMITTEE BODY

Beginning Fund Balance:

1 1 *Available cash on-hand (cash basis), or 1

2 4,560,109 5,130,896 4,321,858 2 *Net working Capital (Accrual Basis) 4,544,490 4,544,490 4,544,490 2

3 187,677 197,299 150,000 3 Previously Levied Taxes Estimated to be received 150,000 150,000 150,000 3

4 33,958 32,027 25,000 4 Interest 25,000 25,000 25,000 4

5 118,042 149,991 120,000 5 Fines & Fees 120,000 120,000 120,000 5

6 26,144 389 2,500 6 Donations 2,500 2,500 2,500 6

7 47,352 19,267 18,500 7 Miscellaneous 18,500 18,500 18,500 7

8 34,193 44,391 56,667 8 Charges for Services 56,667 56,667 56,667 8

9 0 0 185,000 9 Law Library 150,000 150,000 150,000 9

10 10 10

11 11 11

12 12 12

13 13 13

14 14 14

15 15 15

16 16 16

17 17 17

18 18 18

19 19 19

20 20 20

21 21 21

22 22 22

23 23 23

24 24 24

25 25 25

26 26 26

27 27 27

28 28 28

29 5,007,475 5,574,260 4,879,525 29 Total Resources, Except Taxes to be Levied 5,067,157 5,067,157 5,067,157 29

30 10,599,244 30 Taxes Necessary to Balance Budget 11,268,359 11,268,359 11,268,359 30

31 9,774,689 10,299,284 31 Taxes collected in Year Levied 31

32 14,782,164 15,873,544 15,478,769 TOTAL RESOURCES 16,335,516 16,335,516 16,335,516 32

BUDGET FOR NEXT YEAR 2016/2017


FORM LB-31 DETAILED EXPENDITURES


NAME OF ORGANIZATIONAL UNIT-FUND (NAME OF MUNICIPAL CORPORATION)

HISTORICAL DATA NO. R BUDGET FOR NEXT YEAR 2016/2017

OF A

ACTUAL ADOPTED EXPENDITURE DESCRIPTION EMPS N PROPOSED APPROVED ADOPTED

Second FIRST BUDGET G BY BY BY

PRECEDING PRECEDING THIS YEAR E BUDGET BUDGET GOVERNING


1 1 PERSONAL SERVICES 1

2 43,751 24,923 30,000 2 On Call Library Services 35,000 35,000 35,000 2

3 21,605 22,986 21,000 3 IT On Call 22,700 22,700 22,700 3

4 85,749 112,537 215,018 4 IT-1 Technician/Content Development 4.00 IT-1 222,115 222,115 222,115 4

5 0 0 81,314 5 IT-2 eServices Manager 1.00 IT-2 84,407 84,407 84,407 5

6 0 0 99,025 6 IT-3 IT Manager 1.00 IT-3 102,670 102,670 102,670 6

7 21,107 21,436 21,911 7 2A Processing Specialist 0.63 2A 22,286 22,286 22,286 7

8 449,543 469,284 498,443 8 4A Materials Specialist 12.70 4A 462,597 462,597 462,597 8

9 1,185,603 1,181,088 1,314,208 9 6A Public, Acquisitions & Meta Specialists 28.60 6A 1,222,252 1,222,252 1,222,252 9

10 0 0 0 10 7A Graphic Design/Latino Specialist 2.00 7A 91,636 91,636 91,636 10

11 149,120 142,425 152,475 11 8A Coordinators 3.75 8A 179,478 179,478 179,478 11

12 0 0 53,947 12 9A Intern Community Librarian 0.70 9A 36,372 36,372 36,372 12

13 681,510 730,424 891,229 13 10A Community/Collection Librarian 13.08 10A 823,805 823,805 823,805 13

14 92,280 96,807 104,452 14 13N Accounting/Admin Assistant 2.75 13N 139,509 139,509 139,509 14

15 360,155 328,034 383,953 15 14N Library Services Supervisor 7.00 14N 350,486 350,486 350,486 15

16 0 53,523 59,427 16 16N Facilities Operations Supervisor 1.00 16N 52,064 52,064 52,064 16

17 298,044 308,799 134,124 17 17N Branch Library Services Manager 0.00 17N 0 0 0 17

18 392,173 398,307 330,532 18 19N District Library Services Managers 6.00 19N 470,399 470,399 470,399 18

19 0 0 91,112 19 20N Marketing & Development Manager 1.00 20N 95,684 95,684 95,684 19

20 186,915 190,720 198,766 20 21N Assistant Director 2.00 21N 208,824 208,824 208,824 20

21 115,731 122,324 129,022 21 Library Director 1.00 127,892 127,892 127,892 21

22 22 22

23 23 23

24 4,083,286 4,203,617 4,809,958 24 TOTAL 88.21 4,750,176 4,750,176 4,750,176 24

25 25 25

26 564,319 572,202 822,000 26 PERS RETIREMENT 789,724 789,724 789,724 26

27 299,327 307,687 368,000 27 SOCIAL SECURITY/MEDICARE 363,465 363,465 363,465 27

28 45,017 37,860 57,000 28 WORKERS COMPENSATION 58,000 58,000 58,000 28

29 930,821 975,450 980,000 29 HEALTH INSURANCE 1,000,000 1,000,000 1,000,000 29

30 13,894 6,202 25,000 30 UNEMPLOYMENT INSURANCE 10,000 10,000 10,000 30

31 1,853,378 1,899,401 2,252,000 31 TOTAL 2,221,189 2,221,189 2,221,189 31

32 32 32

33 5,936,664 6,103,018 7,061,958 33 TOTAL PERSONAL SERVICES 6,971,365 6,971,365 6,971,365 33


LB-31 DETAILED EXPENDITURES



HISTORICAL DATA NO. BUDGET FOR NEXT YEAR 2016/2017

OF

ACTUAL ADOPTED EXPENDITURE DESCRIPTION EMPS PROPOSED APPROVED ADOPTED




MATERIALS & SERVICES

1 12,282 21,996 21,500 1 Auditing 24,000 24,000 24,000 1

2 1,138,615 1,252,884 1,521,690 2 Collection Development (Books, etc) 1,462,500 1,462,500 1,462,500 2

3 860,324 897,997 1,147,945 3 Contractual Services 1,147,312 1,147,312 1,147,312 3

4 26,945 26,014 28,000 4 Custodial Supplies 21,000 21,000 21,000 4

5 56,333 66,860 79,900 5 Education/Travel 67,000 67,000 67,000 5

6 0 19,665 0 6 Election Expense 20,000 20,000 20,000 6

7 234,488 206,941 210,000 7 Facility Financing Payment 210,500 210,500 210,500 7

8 262,084 240,870 271,275 8 Janitorial Services & Garbage 248,000 248,000 248,000 8

9 8,270 15,470 15,000 9 Legal Services 10,000 10,000 10,000 9

10 49,020 52,344 57,000 10 Liability & Property Insurance 58,000 58,000 58,000 10

11 57,618 63,111 90,700 11 Maintenance Agreements 85,505 85,505 85,505 11

12 2,656 3,669 5,000 12 Meeting Support 5,500 5,500 5,500 12

13 8,354 7,149 18,000 13 Memberships 15,500 15,500 15,500 13

14 19,825 22,770 24,000 14 Mileage 22,250 22,250 22,250 14

15 54,208 41,613 73,000 15 Supplies 69,000 69,000 69,000 15

16 15,350 11,357 25,000 16 Postage/Freight 25,000 25,000 25,000 16

17 36,192 118,110 191,900 17 Printing 157,500 157,500 157,500 17

18 1,412 381 1,500 18 Refund Adjustments 500 500 500 18

19 5,812 11,539 15,000 19 Recruitment 12,000 12,000 12,000 19

20 8,623 9,270 11,000 20 Volunteer & Staff Recognition 11,000 11,000 11,000 20

21 195,219 206,430 240,000 21 Utilities (Electricity, Natural Gas, Water/Sewer) 240,000 240,000 240,000 21

22 22 22

23 23 23

24 24 24

25 25 25

26 3,053,630 3,296,440 4,047,410 26 Total Material & Services 3,912,067 3,912,067 3,912,067 26


LB-31 DETAILED EXPENDITURES



NO.

OF

ACTUAL ADOPTED EXPENDITURE DESCRIPTION EMPS PROPOSED APPROVED ADOPTED




1 0 0 0 1 SHORT TERM LOAN INTEREST 0 0 0 1

2 2 2

3 975 11,797 18,000 3 CAPITAL OUTLAY 4,000 4,000 4,000 3

4 4 4

5 660,000 1,670,000 1,278,000 5 TRANSFER TO RESERVE 3,100,000 3,100,000 3,100,000 5

6 6 6

7 400,000 7 CONTINGENCY 400,000 400,000 400,000 7

8 8 8

9 9 9

10 10 10

11 11 11

12 12 12

13 13 13

14 14 14

15 15 15

16 16 16

17 17 17

18 18 18

19 19 19

20 20 20

21 21 21

22 22 22

23 23 23

24 24 24

25 25 25

26 26 26

27 27 27

28 28 28

29 29 29

30 9,651,269 11,081,255 12,805,368 30 TOTAL EXPENDITURES 14,387,432 14,387,432 14,387,432 30

31 6,222,274 4,792,289 2,673,401 31 UNAPPROPRIATED ENDING FUND BALANCE 1,948,084 1,948,084 1,948,084 31

32 15,873,543 15,873,544 15,478,769 32 TOTAL 16,335,516 16,335,516 16,335,516 32

BUDGET FOR NEXT YEAR 2016/2017HISTORICAL DATA


This fund is authorized and established by Board RESERVE FUND Year this fund will be reviewed to be continued or

resolution on June 17, 2009 for development of library fac- RESOURCES AND REQUIREMENTS abolished. Date can not be more than 10 years after

ilities purchase equipment and other capital projects. Form LB-11 establishment. Review Year: 2019

Capital Expenditure Reserve Fund DESCHUTES PUBLIC LIBRARY DISTRICT

Fund Name of Municipal Corporation

Historical Data Budget For Next Year 2016/2017

Adopted Budget Proposed by Approved by Adopted by

Second Preceding First Preceding This Year Description Budget Officer Budget Committee Governing Body

13/14 14/15 15/16

Resources

1 1 Cash on Hand (Cash Basis), or

2 1,528,282 1,694,809 2,989,908 2 Working Capital (Accrual Basis) 3,869,136 3,869,136 3,869,136

3 3 Previously Levied Taxes Estimated to be Received

4 4,528 8,749 5,000 4 Earnings from Temporary Investments 11,100 11,100 11,100

5 5

6 660,000 1,670,000 1,278,000 6 From General Fund 3,100,000 3,100,000 3,100,000

7 7 Certificates of Participation

8 0 0 8 Other

9 2,192,810 3,373,558 4,272,908 9 Total Resources, Except Taxes to be Levied 6,980,236 6,980,236 6,980,236

10 10 Taxes Necessary to Balance

11 11 Taxes Collected in Year Levied

12 2,192,810 3,373,558 4,272,908 12 Total Resources 6,980,236 6,980,236 6,980,236

13 13 Requirements

14 14

15 0 0 0 15 PERSONAL SERVICES 0 0 0

16 16

17 204,981 121,592 235,730 17 MATERIALS & SERVICES 946,400 946,400 946,400

18 18

19 293,019 215,646 369,150 19 CAPITAL OUTLAY 263,050 263,050 263,050

20 20

21 21

22 22

23 23

24 24

25 25

26 26

27 27

28 28

29 29

30 30

31 31

32 32

33 33

34 1,694,810 3,036,320 3,668,028 34 Reserved for Future Expenditure 5,770,786 5,770,786 5,770,786

35 2,192,810 3,373,558 4,272,908 35 Total Requirements 6,980,236 6,980,236 6,980,236

Actual


FORM LB-10 SPECIAL FUND

RESOURCES AND REQUIREMENTS

GRANT FUND DESCHUTES PUBLIC LIBRARY DISTRICT

FUND (NAME OF MUNICIPAL CORPORATION)

HISTORICAL DATA BUDGET FOR NEXT YEAR 2016/2017

ACTUAL ADOPTED DESCRIPTION PROPOSED APPROVED ADOPTED


PRECEDING PRECEDING THIS YEAR RESOURCES AND REQUIREMENTS BUDGET BUDGET GOVERNING


RESOURCES

Beginning Fund Balance:

1 1 *Cash on-hand (cash basis), or 1

2 34,791 62,520 58,000 2 *Working Capital (Accrual Basis) 24,000 24,000 24,000 2

3 3 Previously Levied Taxes Estimated to be received 3

4 287 410 190 4 Earning from Temporary Investments 190 190 190 4

5 5 Cash Forward From County 5

6 131,229 112,138 57,450 6 Local Grants 88,500 88,500 88,500 6

7 27,443 77,756 34,000 7 State and Federal Grants 29,000 29,000 29,000 7

8 8 8

9 193,750 252,824 149,640 9 Total Resources, Except Taxes to be levied 141,690 141,690 141,690 9

10 0 0 0 10 Taxes Necessary to Balance 0 0 0 10

11 11 Taxes Collected in Year Levied 11

12 193,750 252,824 149,640 12 TOTAL RESOURCES 141,690 141,690 141,690 12

13 13 REQUIREMENTS 13

14 14 14

15 0 0 0 15 PERSONAL SERVICES 0 0 0 15

16 16 16

17 121,137 160,587 138,490 17 MATERIALS & SERVICES 123,570 123,570 123,570 17

18 18 18

19 10,093 66,289 0 19 CAPITAL OUTLAY 17,000 17,000 17,000 19

20 20 20

21 21 21

22 22 22

23 23 23

24 24 24

25 25 25

26 26 26

27 27 27

28 28 28

29 29 29

30 30 30

31 62,520 25,948 11,150 31 UNAPPROPRIATED ENDING FUND BAL 1,120 1,120 1,120 31

32 193,750 252,824 149,640 32 TOTAL REQUIREMENTS 141,690 141,690 141,690 32


FORM LB-1

Telephone: 541-312-1021

Actual Amount Adopted Budget Approved Budget

2014-2015 This Year 2015-2016 Next Year 2016-2017

6,888,225 7,369,766 8,437,626

149,991 120,000 120,000

190,283 93,950 120,000

1,670,000 1,278,000 3,100,000

302,143 440,357 411,457

10,299,284 10,599,244 11,268,359

19,499,926 19,901,317 23,457,442

6,103,018 7,061,958 6,971,365

3,578,619 4,421,630 4,982,037

293,732 387,150 284,050

1,670,000 1,278,000 3,100,000

0 400,000 400,000

7,854,557 6,352,579 7,719,990

19,499,926 19,901,317 23,457,442

19,499,926 19,901,317 23,457,442

86.34 93.08 88.21

19,499,926 19,901,317 23,457,442

86.34 93.08 88.21

Rate or Amount Imposed Rate or Amount Imposed Rate or Amount Approved

0.55 0.55 0.55

LONG TERM DEBT

General Obligation Bonds

Other Bonds

Other Borrowings

Total $555,000

on July 1. Not Incurred on July 1

$555,000

Estimated Debt Outstanding Estimated Debt Authorized, But

STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING *

PROPERTY TAX LEVIES

Permanent Rate Levy (rate limit 0.55 per $1,000)

Local Option Levy

Levy For General Obligation Bonds

STATEMENT OF INDEBTEDNESS

Total FTE

Non-Departmental / Non-Program

FTE

Total Requirements

Unappropriated Ending Balance and Reserved for Future Expenditure

Total Requirements

FINANCIAL SUMMARY - REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM *

Name of Organizational Unit or Program

FTE for that unit or program

Deschutes Public Library

FTE

Special Payments

All Other Resources Except Current Year Property Taxes

Current Year Property Taxes Estimated to be Received

Total Resources

FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION

Personnel Services

Materials and Services

Capital Outlay

Debt Service

Interfund Transfers

Contingencies

Interfund Transfers / Internal Service Reimbursements

NOTICE OF BUDGET HEARING

Contact: Todd Dunkelberg Email: [email protected]

FINANCIAL SUMMARY - RESOURCES

TOTAL OF ALL FUNDS

Beginning Fund Balance/Net Working Capital

Fees, Licenses, Permits, Fines, Assessments & Other Service Charges

Federal, State and All Other Grants, Gifts, Allocations and Donations

Revenue from Bonds and Other Debt

A public meeting of the Deschutes Public Library District will be held on June 8, 2016 at noon at the Sisters Library, 110 N Cedar St., Sisters, OR. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2016 as approved by the Deschutes Public Library District Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at library administration, 507 NW Wall Street, Bend between the hours of 9 a.m. and 5 p.m. or online at

the same as __ _ x_ annual __ biennial budget period. This budget was prepared on a basis of accounting that is _xwww.deschuteslibrary.org. This budget is for an _different than used the preceding year. If different, the major changes and their effect on the budget are:


Board Results Policies

Results Policies describe the effect the Library District seeks to have on the world outside itself. Each Result consists of three parts:

A description of the desired change, difference, benefit, or outcome.

The identification, description, or characteristic of the consumer who benefits from the change.

The monetary expense, relative worth, or relative priority of the benefit.

Policy Type: Results Policies IV-A Policy Title: Purpose, Results and Priorities

Amended: 11/11/15

Residents of Deschutes County freely access ideas and information to enrich their lives and build community through life-long learning opportunities consistent with the responsible application of District resources.

1. People of all ages acquire an appreciation of reading and a desire for knowledge.

A. Residents who want materials to enhance their leisure time find what they want when and where they want them and obtain the help they need to make choices.

B. Adults programs and services stimulate discussion, curiosity and an appreciation of reading.

C. Teen programs and services stimulate discussion, curiosity and an appreciation of reading.

D. Children’s programs and services stimulate discussion, curiosity, an appreciation of reading and reading readiness.

E. Programs and services promote cultural understanding and an appreciation of the diverse heritage of the community.

i. Programs promote understanding

of the Latino community.

F. Residents of all ages participate in interactive and hands-on programs designed to stimulate creativity, exploration and play.

G. Residents explore and discuss topical issues in a safe and neutral environment.

2. Residents obtain information to resolve an issue or answer a question and have the skills to search for, locate, evaluate and effectively use information to meet their needs.

A. Students obtain information relevant to school assignments using library district services that have been designed to supplement school libraries and media centers.

B. Adults and teens acquire the skills and resources they need to identify career opportunities that suit their individual strengths and interests.

C. Residents access the resources they need to make informed decisions about health, finances and other life choices.

D. Businesses and non-profit organizations access the resources they need to develop and maintain strong, viable organizations.

E. Residents obtain the information they need to fully participate in community decision making.

F. Residents access the resources they need to understand the history and traditions of the community.


G. Residents find information about the wide variety of programs, services and activities provided by community agencies and organizations.

H. New immigrants obtain information in a supportive environment and use library resources designed to assist their transition to life in Central Oregon.

I. Adults and teens have the support they need to improve their information literacy skills.

J. Residents have high-speed access to the digital world with no unnecessary restrictions or fees.

3. Residents of all ages, cultures and backgrounds find safe and welcoming physical places to meet and interact with others or to engage in individual pursuits.

A. Residents enjoy the library as a gathering space and cultural center for their community.

B. Library users browse the collection, conduct research, or engage in personal reflection free from unreasonable disturbances or distractions.

C. Teens locate and use resources for their personal or recreational interests in a non-intimidating and supportive environment.

4. Residents who have difficulty accessing library facilities obtain library services using feasible resources.

A. Residents of residential care facilities obtain library services.

B. Residents in correctional facilities receive library support.

C. Residents with disabilities obtain library services including materials in formats that meet their needs.

5. Residents understand the types and scope of

services that the library provides.

A. Students, parents, teachers and other school personnel understand the

resources and scale of support services that the library can provide.