Republic of the PhilippinesDEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARYManila

04 SfP 2018

DEPARTMENT ORDER

134NO. _Series of 2010~~'n'

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SUBJECT: DPWH Enterprise Data Glossary

In order to ensure data quality and establish consistent information across all informationsystems implemented in the Department, the DPWH Enterprise Data Glossary (EDG) hasundergone revisions and has been republished and is available on the Department'sIntranet website at the link http://dpwhweb/DataGlossaryj.

In view of this, it is reiterated that all Offices and personnel are hereby instructed to referand use the terms and definitions prescribed in the Data Glossary when creating manuals,policies, reports, and applications. Further, the attached Guidelines for the Definition ofProposed Business Terms of the Department (Annex A) is hereby issued.

The Information Management Service (IMS) is hereby authorized to issue updates, asneeded, and republish said updates with notification through Memorandum only.

This Order supersedes Department Order No. 114, Series of 2016, and shall take effectimmediately.

11,1.1 EBM/ETC/ZDA

Departrrent of Public Works and HighwaysOffice of the Secretary

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D.O. No. I~t/. Series of 2018Guidelines on the Definition of Proposed Business Terms of the Department

Page 1 of 4

ANNEX AGUIDELINES ON THE DEFINmON OF PROPOSED BUSINESS TERMS OF THE

DEPARTMENT

Business Terms are common words, phrases or vocabularies used by the Department in itsday-to-day operation and/or in the conduct of its business.

Definition of business terms are to be coordinated with the Data Administration Section(DAS), Business Innovation Division (BID), Information Management Service (IMS) by therespective Business Data Stewards as identified in Special Order No.4, Series of 2017.Roles, i.e., Project Manager, Project Engineer, Bridge Engineer, etc. are not included in theEnterprise Data Glossary. All proposed business terms shall be defined using the followingguidelines:

1. Ensure that a business term should have a data category as identified in SpecialOrder No.4, Series of 2017;

Data CategoryLocation and Infrastructure (including LRS, Organization (and Administrativeinventory and condition) Boundaries)Plan and Prooram (Multi-Year) Data BudoetAnnual Program and Project Data FinanceSocia-Economic Data ContractEnvironment StaffTraffic Data InventorvTraffic Accident Data

2. Use the word 'Alias' for multiple business terms having the same definition;

Example:Data Data Item I Term DefinitionCategory

Organization Congressional District Alias Electoral constituency pertaining to a memberLegislative District of the House of Representatives.

3. Identify the business term's source of definition;

Example:Data Data Item I Term Definition SOurceCategory

Organization Congressional District Alias Electoral constituency Defined thru DataLegislative District pertaining to a member Glossary Workshop

of the House of dated 4/12/2016Representatives.

4. Identify the primary information system implemented in the Department where thebusiness term is used, i.e., MYPS;

Example:Data Data Item I Definition SOurce Primary

Category Term ApplicationOrganization Congressional Electoral constituency Defined thru RBIA, MYPS,

District Alias pertaining to a Data Glossary eNGASLegislative member of the House WorkshopDistrict of Representatives. dated

4/12/2016

D.O. No.1ai, Series of 2018Guidelines on the Definition of Proposed Business Terms of the Department

Page 2 of 4

5. Ensurethat the term being defined is not used in the definition;

Example:

Data Data Item Definition PrimaryCategory I Term Source ApplicationFrom To

Contract Certificate of A certificate A document Defined PCMAAcceptance issued after issued after thru

successful successful 5/4/2018completion of all completion of workshopcontractual all contractualobligations, obligations,requirements, requirements,and andspecifications, specifications,including any including anyrequired requiredcorrection of correction ofdefects. defects.

6. Place the acronym beside the Term, enclosed in parentheses, if there is anequivalent acronym of the businessterm;

Example:Data Data Item I Definition Source Primary

Category Term ApplicationFinance Engineering and An estimated amount Defined thru MYPS, PCMA,

Administrative needed to cover Data Glossary I ROWOverhead (EAO) indirect expenses of Workshop

the project. dated9/23/2016

7. Differentiate a data element from other data elements through the definition.

Example:Data Data Definition Source

Category Item/TermAnnual Construction The process of building infrastructure, Defined thruProgram and including but not limited to new Data GlossaryProject Data construction, improvement, upgrading, Workshop

and rehabilitation. dated4/1/2016

Annual New A grouping of types of work associated Defined thruProgram and Construction with the building of a new Data GlossaryProject Data infrastructure or facility, such as a Workshop

road, bridge, flood control structure or datedother structures, e.g. School, Hospital, 4/1/2016etc.

8. Distinguish between description and definition, and when to use description tosupport the definition in defining the businessterm; and

A DEFINmON is a short meaning of a concept or a phenomenon. It is free ofembedded rationale, functional usage, domain information, or proceduralinformation. It serves to only give the general meaning and common, sharedcharacteristics of a defined term, and often only provides a very general idea of theterm.

D.O. No. ta'l. Series of 2018Guidelines on the Definition of Proposed Business Terms of the Department

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A DESCRIPTION frequently has more details than a definition containing detailedcharacteristics of a concept or a phenomenon. It seeks to explain the attributes andproperties of a term.

Definition

Warranty Security

The financial instrument submitted by thecontractor/supplier/Local GovernmentUnit (LGU) concerned in the form of cash,letter of credit, bank guarantees, suretybond callable on demand, to guaranteeagainst structural defects/failures in thecase of works, or against manufacturingdefects in the case of goods, during theapplicable warranty period after projectacceptance.

Source:Adapted from RA 9184, Sec. 62 andAppendix 1; Refined thru Data GlossaryWorkshop dated 4/12/2016

Description

Warranty Security

A formal guarantee from the Contractor toperform responsibility due to StructuralDefects in the form of:• Cash of Letter of Credit issued by a

Universal or Commercial Bank (5% ofthe contract price);

• Bank guarantee confirmed by aUniversal or Commercial Bank (10% ofthe contract price);

• Surety bond callable upon demandissuedby GSISor a surety or insurancecompany duly certified by theInsurance Commissionas authorized toissue such security (30% of thecontract price);

Denominated in Philippine Pesos, remaineffective for one (1) year from the date ofissuance of the Certificate of FinalAcceptance by the procuring entity, andreturned only after the lapse of the saidone (1) year period.

Source:Definition from RA9184, Sec.62.2.3

II

9. Ensure that the phrase "Refers to" is not used in the definition.

The proposed business terms shall be the basis for the updating of the Enterprise DataGlossary. Use the attached Proposed Business Term form for all proposed terminologies.

Proposed Business Terms

D.O. No. 13r. Series of 2018Guidelines on the Definition of Proposed Business Terms of the Department

Page 4 of 4

Data Business Term Definition Source Primary ApplicationCategory

See Special The source of the The informationOrder No. 4, definition, i.e., system implemented inSeries of integration meeting the Department using2017 dated 1/1/2018 the business term, i.e.,

MYPS

Submitted by:

(Proponent)

Concurred by:

(Business Data Steward)