department of the interior departmental manual · point of contact with external agencies and...

112 DM 12

of 4

09/03/13 #3980

New

Department of the Interior

Departmental Manual

Effective Date: 09/03/13

Series: Organization

Part 112: Policy, Management and Budget

Chapter 12: Office of Aviation Services

Originating Office: Office of Aviation Services

112 DM 12

12.1 Mission. The mission of the Office of Aviation Services (OAS) is to raise the safety

standards, increase the efficiency, and promote the economical operation of aircraft activities in

the Department of the Interior (DOI).

12.2 Functions. The primary functions of OAS are to exercise programmatic oversight over the

work of the bureaus relating to aviation management and operations and to serve as a central

point of contact with external agencies and organizations. This includes coordinating,

consulting, and collaborating with the bureaus to ensure Department-wide consistency within the

bureau aviation programs, to the extent practical, given the different statutory requirements and

missions of the bureaus. The primary functions of OAS include:

A. Program Oversight.

(1) Reviewing and evaluating bureau aviation management programs to ensure

proper implementation, consistency, and compliance with regulations, Congressional and Office

of Management and Budget direction, and Departmental policies and standards.

(2) Conducting internal control reviews and audits of Department-wide aviation

management programs.

(3) Advising and consulting with bureau and office officials to resolve inter- and

intra- departmental program issues affecting aviation management programs.

(4) Responding to Congressional, Government Accountability Office, Office of

Management and Budget, Office of the Inspector General, and public inquiries related to aviation

management, in collaboration with the bureaus, as appropriate.

(5) Conducting pilot flight checks for all DOI fleet pilots and all vendor pilots

performing special-use missions on behalf of a DOI bureau.

(6) Conducting inspections for all DOI fleet aircraft and DOI commercially

awarded contract aircraft for adherence to DOI technical specifications.

112 DM 12

of 4

09/03/13 #3980

New

B. Policy and Planning.

(1) Interpreting, developing, amending, and issuing Department-wide aviation

management program policies and interim policy. These may include directives, handbooks, and

supplements relating to aviation operations management planning and environmental

compliance, outreach and educational activities, and international coordination and collaboration.

(2) Leading Department-wide programmatic aviation strategic planning consistent

with Congressional and Administration directives, and the Department’s Strategic Plan.

(3) Establishing pilot and crew requirements.

C. Fleet Management.

(1) Managing ownership, acquisition, assignment, and disposal of all DOI owned

fleet aircraft.

(2) Coordinating and overseeing all maintenance performed on DOI owned fleet

aircraft.

(3) Reviewing, processing, and approving (if determined to be safe and in

compliance with Federal Aviation Regulations) proposed modifications to any DOI owned fleet

aircraft.

(4) Maintaining and managing pilot records for all DOI fleet pilots.

(5) Inspecting commercial maintenance facilities for compliance with Federal

Aviation Administration (FAA) and contract standards.

(6) Developing hourly and monthly fleet aircraft rates to ensure full cost recovery

including depreciation and accident/replacement reserves.

(7) Providing bureaus with expertise and data for development of aviation business

cases.

(8) Collecting DOI aviation activity data for mandated General Services

Administration reports.

D. Aviation Safety Program Management.

(1) Developing, implementing, and improving DOI’s aviation safety program.

(2) In consultation with the bureaus, assessing risk and providing direction for

implementation of policy and operational procedures to achieve and maintain the highest

possible level of aviation safety within the Department.

112 DM 12

of 4

09/03/13 #3980

New

(3) Administering the Interior Aviation Mishap Information System.

(4) Representing DOI during National Transportation Safety Board (NTSB)

investigations and conducting investigations on behalf of the NTSB when requested.

(5) Maintaining and improving the DOI aircraft accident prevention programs.

(6) Maintaining a Departmental aviation safety awards program.

(7) Disseminating Departmental aviation safety bulletins and information.

(8) Developing and providing aviation safety training to DOI aviation users,

managers and executives.

E. Coordination and Collaboration.

(1) Coordinating the Department’s aviation management programs with DOI’s

bureaus and offices, other Federal agencies, national-level partners for states, tribes, counties,

cities, and non-governmental organizations and international government agencies and

organizations.

(2) Representing the Department on interagency committees, working groups, task

forces, similar groups within DOI, and other Federal and non-Federal agencies as appropriate.

(3) Coordinating the Department’s international aviation management activities

with DOI’s Office of International Affairs and bureaus, the U.S. Department of Agriculture

Forest Service, Department of State, and other Federal and non-Federal agencies.

(4) Providing aviation subject matter expertise to the Department’s leadership.

12.3 Organization. The Office is headed by a Director, who provides leadership and strategic

direction for the Department’s aviation management program. (See attached organization chart.)

The Director serves as the Department’s subject matter expert and senior aviation authority and

representative to committees and councils (including internal and external organizations) that

impact DOI aviation policy, standards, and/or procedures, and, represents the Department in

national level aviation issues. The Director reports to the Deputy Assistant Secretary for Public

Safety, Resource Protection, and Emergency Services. The headquarters Office is located in

Boise, Idaho. The Director is assisted by a Deputy Director, Senior Management Analyst,

Administrative Assistant, and staff in the following divisions:

A. Aviation Safety and Program Evaluation Division. The Division is headed by a

Division Director who reports directly to the Office Director. The Division is responsible for

aviation policy development and implementation; establishment and maintenance of the DOI

Aviation Safety and Aircraft Mishap Prevention Programs; mishap investigation; management of

the DOI aviation mishap reporting system, including the SAFECOM system; Mishap Review

Boards; management of Department-level evaluations of bureau aviation programs; and

112 DM 12

of 4

09/03/13 #3980

New

management of the OAS occupational safety and health program. The primary focus of the

Division is accident prevention and policy development.

B. Technical Services Division. The Division is headed by a Division Director who

reports to the Office Director. The Division is responsible for aviation policy development,

commercial aircraft services specification development, oversight of the Departmental pilot

flight standardization program for DOI-owned fleet aircraft, and management and coordination

of aircraft engineering needs and maintenance management. Additionally, the Division manages

aircraft fuel receipts on behalf of DOI bureaus, as well as development and implementation of

Departmental policy for the use of Unmanned Aircraft Systems. The primary focus of the

Division is technical support and policy development.

C. Training Division. The Division is headed by a Division Director who reports to the

Office Director. The Division is responsible for establishment and maintenance of the DOI

Aviation Training Program; management of the DOI Aviation Training records system;

certification and evaluation of DOI aviation training instructors and development and ongoing

evaluation of aviation training curriculum and supporting instructional materials. The primary

focus of the Division is policy development, instructional development, implementation, and

management of Departmental aviation training.

D. Regional Offices. The OAS regional offices, strategically located to provide timely

response for field activities and support for the Department’s needs for aircraft mishap

prevention, technical support, knowledge management, aircraft inspections, pilot flight

evaluations, user training programs (including aviation related wildland firefighting training),

provide support to DOI fleet aircraft and pilots, and flight scheduling and coordination. Each

regional office is led by a regional director who reports to the Director, OAS.

(1) The Alaska Regional Office in Anchorage, Alaska provides in-house DOI fleet

pilot education and training, as well as, aircraft maintenance for the DOI fleet aircraft assigned in

the region which includes Hawaii and U.S. Western Pacific territories.

(2) The Eastern Regional Office in Atlanta, Georgia provides services to Eastern

United States Departmental aircraft programs including Puerto Rico and the U.S. Virgin Islands.

(3) The Western Regional Office in Boise, Idaho provides aviation services to the

Western United States Departmental aviation programs.

350DM1Page1of23

DepartmentoftheInteriorDepartmentalManual

EffectiveDate July27, 2011Series AviationManagementPart350 GeneralProgramRequirementsChapter1 GeneralAdministration

OriginatingOffice NationalBusinessCenter

350DM1

Purpose1.1. Thischapterprovidesageneraloverviewoftheaviationprogramrequirements. Parts350through354oftheDepartmentalManual (DM) providemanagementresponsibilities, policies, andproceduresforutilizingandoperatingaircraftwithintheDepartmentoftheInteriorDOI).

Scope1.2 .

A. TheprovisionssetforthinParts350 – 354oftheDMareapplicabletoallDOIbureausthatutilizeoroperateaircraft. BecauseDOIisresponsibleforallpersonnelonboardaircraftunderitsoperationalcontrol, theprovisionsintheDM, NationalBusinessCenterAviationManagementDirectorate (NBCAMD) OperationalProceduresMemoranda (OPMs), andappropriatehandbooksareapplicabletoallInterioremployees, individuals, orgroupsprovidingvolunteerserviceswithoutcompensation, oranyotherpersonssupervisedbyDepartmentalemployees.

B. PersonsemployedbyorwhoseworkisdirectedsolelybycooperatorsorcontractorsareexemptfromprovisionsofthesedocumentsEXCEPTwhentheirdutiesincludeuseofflightservices, whichareunderoperationalcontroloftheDepartmentorpresentaserioussafetyhazardtopersonnelorproperty.

C. Parts350 - 354oftheDMdonotapplytointernationalDOIoperations (exceptforfleetoperations). However, DOIemployeesshouldattempttofollowDOIaviationpoliciestotheextentpractical.

Policy1.3.

A. DOIaviationactivitiesincludeboth "civil" and "public" operations. Civilaircraftoperationsshallcomplywithapplicablesectionsof14CFRaswellastheDepartmentalManual. Publicaircraftoperationsshallcomplywithapplicablesectionsof14CFR (controlofairtraffic, useofairspace, andaircraftregistration) aswellasthecontentsofthismanual, unlesstheAMDAssociateDirectorapprovesanexception.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page2of23

B. Life-threateningemergenciesmayrequiredeviationfrompolicesinthe350-354series. Forin-flightemergencies, thepilotshalltakeappropriateactiontoensuresafetyofflight. ThesesituationsshallbereportedbythepilottothechiefpilotorsupervisoranddocumentedonFormAMD-34, SAFECOM (www.safecom.gov).

Abbreviations1.4. AbbreviationsusedinParts350-354oftheDMarelistedinAppendix1tothischapter.

Definitions1.5. DefinitionsfortermsusedinParts350through354oftheDMareprovidedinAppendix2. Thedefinitionsareinadditiontothosefoundin14CFR1.

Responsibilities1.6.

A. AssistantSecretary - Policy, ManagementandBudget (A/S-PMB). TheA/S-PMBhasbroadoversightresponsibilityforDOIaviationmanagementpolicy.

B Director, NationalBusinessCenter (NBC). TheDirector, NBC, isresponsibleforthedevelopmentandoversightofaviationpolicy

C. AssociateDirector, AviationManagementDirectorate (AMD). TheAssociateDirector, AMD, isresponsibleforDepartment-wideaviationpoliciesandproceduresinconsultationandcooperationwiththeAviationBoardofDirectors. AnoverviewofthegeneralaviationfunctionsandresponsibilitiesareprovidedinAppendix3.

D. AviationBoardofDirectors. TheAviationBoardofDirectors (ABOD) isresponsibleforprovidingexecutivelevelbureauinvolvementintheformulationofaviationpolicyandthemanagementaspectsofaviationactivitiesintheDepartmentinaccordancewiththeABODCharter.

E. AviationBoardofDirector'sWorkingGroup (ABOD/WG). TheABOD/WGassiststheABODinthetechnicalaspectsofaviationmanagement. ThemembersaddressDepartmentalissues, initiateimprovements, analyzeissues, andmakerecommendationstotheABOD.

F. BureauResponsibilities. BureausareresponsibleforimplementingandexecutingDepartmentalandbureau-specificaviationpoliciesandoperations. Appendix4isacompilationofbureauaviationmanagementresponsibilities. AdjustmentsmustbemadewiththemutualconsentofappropriatebureauofficialsandtheNBCAMDAssociateDirector. NBCAMDwillrecordfunctionaladjustmentsinoneofthefollowingways:

1) MemorandumofUnderstanding (MOU). AnMOUorsimilaragreementInteragencyAgreement (IAA)) tocovercontinuingoperationalsituations.

2) Memorandum. Anofficialmemorandumforone-timetasksorassignments; verbalarrangementsmustbeconfirmedinwriting.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page3of23

Certification1.7 . VendorswillbeAirCarrier/CommercialOperatorscertificatedunderFederalAviationAdministration (FAA) Regulations (FARs) 14CFRParts121, 125, 127, 133, 135, or137. AllaircraftownedbytheDepartmentmustberegisteredwiththeFAAinthenameoftheU.S. DepartmentoftheInterior, (exceptforselectedlawenforcementaircraft) andmaintainedonAMDpropertyaccountabilityrecords. TheCertificateofRegistrationmustbedisplayedintheaircraftinaccordancewithFAArequirements. Aircraftshallbecertified, maintained, andoperatedinaccordancewith14CFRunlessanexceptiontothispolicyisapprovedbytheAssociateDirector, NBCAMD. OperationofanuncertificatedaircraftalsorequiresapprovaloftheAssociateDirectorNBCAMD.

TransportationofPassengers1.8. TravelonGovernmentaircraftorprivatelyownedaircraftasdefinedin350DM1, Appendix4) onofficialbusinessisrestrictedtoofficialtravelortravel

onaspace-availablebasis, subjecttothepoliciesanddefinitionsprescribedin41CFR101.37, OfficeofManagementandBudget (OMB), CircularA-126; andNBCAMDOperationalProceduresMemorandum “ImprovingtheManagementandUseofGovernmentAircraft.”

A. OfficialPassengers. Thefollowingcategoriesofpersonnelareofficialpassengers:

1) OfficersandemployeesoftheFederalGovernmenttravelingonofficialbusiness.

2) MembersofCongressandemployeesofCongressionalcommitteestaffswhoseworkrelatestoDOIprograms.

3) Non-FederalpassengerswhenengagedinmissionswhichenhanceaccomplishmentofDepartmentalprogramssuchaspersonnelofcooperatingState, county, orlocalagencies; representativesofforeigngovernments; andcontractors' representativestoincludethoseemployedbysuchagencies; andprivatecitizens.

4) Space-availablepassengersauthorizedandapprovedinaccordancewithOMBCircularA-126.

5) Space-availabletravelersapprovedbytheSecretaryoftheInterioronatrip-by- tripbasis.

B. UnauthorizedPassengers. AllpersonnelwhoarenotofficialpassengersshallbeconsideredunauthorizedpassengersandarenotauthorizedtobetransportedinanyaircraftownedoroperatedbyoronbehalfoftheDepartment. Apersonwhoisotherwiseanofficialpassengercouldbecomeunauthorizedbyperformingafunctionforwhichthatpersonisnotauthorized, e.g., apassengerperformingpilotdutieswithoutproperauthorization.

C. PrivatelyOwnedAircraft. ADOIemployee, holdinganFAAissuedPilotCertificateandcurrent, appropriateMedicalCertificate, properlyauthorizedtoexercisetheprivilegesoftheircertificate, mayutilizetheirprivatelyownedaircraftforofficialtravelandreceivereimbursement, ifthemodeoftravelisapprovedbytheirsupervisor. Thetotalallowablereimbursementshallbelimitedtototalconstructivecostoftheappropriatecommoncarriertransportationincluding

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page4of23

constructiveperdiembythatmethodinaccordancewithFederalTravelRegulations. However, thetransportationofpassengersonaprivatelyownedaircraftisprohibitedunlesstheaircraftandpilotareproperlycardedforDOIoperations.

ReportingRequirements1.9. DOIemployeesshallreportflighthoursinthefollowingmanner:

A. DOIfleetaircraft – formAMD-2 (www.nbc.gov/amd).

B. Contractedaircraftfromcommercialsources - formAMD-23 (www.nbc.gov/amd).

C. CooperatoraircraftundertheoperationalcontrolofDOIasprescribedbytheAD, AMD.

D. Privatelyownedaircraftusedonofficialbusiness - formAMD-2.

Exceptions1.10.

A. TheNBCAMDAssociateDirectormayissuewrittenauthorizationforexceptionstoprescribedpolicyproviding:

1) ThedeviationisintheinterestoftheU.S. Government; and

2) Aviationsafetyconsiderationsarenotcompromised.

B. RequestsforexceptionsmustbeaddressedtotheNBCAMDAssociateDirectorthroughtheBureauAviationManagerandmustcontaindetailedjustificationthatthewaiverisessentialintheaccomplishmentofspecificbureauprojects.

InteragencyBoardsandCommittees1.11 . Throughcooperativeagreementswithotheragencies, theAssociateDirector, NBCAMD, orhis/herdesignatedrepresentative, mayparticipateonboardsandcommitteestodevelopandstandardizepolicies, procedures, systemsapplication, andoperationalcriteriafortheuseofaviationresources.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page5of23

Appendix1

AviationManagementAbbreviations

1. A&P Airframe & Powerplant (Mechanic) 2. A/S-PMB AssistantSecretary, Policy, Management

andBudget3. AAF FieldReferenceGuideforAviationSecurity

forAirportorotherAviationFacilities4. ABOD AviationBoardofDirectors5. ACCO AirCarrier/CommercialOperator6. ACE AviationCenteredEducation7. ACETA AerialCapture, Eradication, andTaggingof

Animals8. AD AirworthinessDirective9. AGL AboveGroundLevel10. AIM Airman’sInformationManual11. ALSE AviationLifeSupportEquipment12. AMDAD AviationManagementDirectorate,

AssociateDirector13. AMDRD AviationManagementDirectorate,

RegionalDirector14. AMD AviationManagementDirectorate15. AMIS AviationMishapInformationSystem16. AMRB AviationMishapReviewBoard17. AMTS AviationManagementTrainingfor

Supervisors18. AMWG AviationManagementWorkingGroup19. AOA AirOperationsArea20. APE AviationProgramEvaluation21. APO AviationProgramOverview22. ARA AircraftRentalAgreement23. ASI AircraftSafetyInvestigator24. ASM AviationSafetyManager25. ATC AirTrafficController26. BIA BureauofIndianAffairs27. CFI CertificatedFlightInstructor28. CFR CodeofFederalRegulations29. CG CenterofGravity30. CO ContractingOfficer31. COR ContractingOfficer’sRepresentative32. COTR ContractingOfficer’sTechnical

Representative33. CWN CallWhenNeededProgram

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page6of23

34. DASHO DesignatedAgencySafetyandHealthOfficial

35. DIAR DepartmentoftheInteriorAcquisitionRegulation

36. DM DepartmentalManual37. DOD DepartmentofDefense38. DOI DepartmentoftheInterior39. ELT EmergencyLocatorTransmitter40. ETA EstimatedTimeofArrival41. FAA FederalAviationAdministration42. FAR FederalAviationRegulations43. FCC FlightCoordinationCenter44. FMR FederalManagementRegulations45. FOIA FreedomofInformationAct46. FSDO FlightStandardsDistrictOffice47. FSS FlightServiceStation48. GBL GovernmentBillofLading49. GSA GeneralServicesAdministration50. GTR GovernmentTransportationRequest51. IAA InteragencyAgreement52. IAT InteragencyAviationTrainer53. IB InformationBulletin54. ICA IntergovernmentalCooperationActof196855. ICAP InteragencyCommitteeforAviationPolicy56. IFR InstrumentFlightRules57. IG InspectorGeneral58. IHOG InteragencyHelicopterOperationsGuide59. IIC AircraftAccidentInvestigator-In-Charge60. IMC InstrumentMeterologicalConditions61. IPAC Intra-GovernmentalPaymentandCollection62. IPG InspectionPlanningGuideline (ofICAP) 63. IWP IncidentWithPotential64. MAP MishapActionPlan (replacesAircraftPre-

AccidentPlan) 65. MDA MinimumDescentAltitude66. MEA MinimumEnRouteAltitude67. MOA MemorandumofAgreement68. MOU MemorandumofUnderstanding69. NBC NationalBusinessCenter70. NFES NationalFireEquipmentSystem71. NFPA NationalFireProtectionAssociation72. NTSB NationalTransportationSafetyBoard73. NVG NightVisionGoggles74. OG OperationGuide75. OMB OfficeofManagementandBudget

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page7of23

76. OPAC OnlinePaymentandCollection77. OPM OfficeofPersonnelManagement78. OPM OperationalProceduresMemorandum

AMD) 79. PIC Pilot-In-Command80. PPE PersonalProtectiveEquipment81. PRB PilotReviewBoard82. PTS PracticalTestStandard83. RVR RunwayVisualRange84. SBA SmallBusinessAdministration85. SDBU SmallandDisadvantagedBusiness

Utilization86. SIC Second-In-Command87. STC SupplementalTypeCertificate88. STEP Single-skid, Toe-inandhoverExit/entry

Procedures89. TBO TimeBetweenOverhaul90. TFR TemporaryFlightRestriction91. U.S.C. UnitedStatesCode92. USCG UnitedStatesCoastGuard93 VFR VisualFlightRules94. VMC VisualMeteorologicalConditions

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page8of23

Appendix2

AviationManagementDefinitions

ActiveMilitaryMaintenanceandInspectionProgram1.. ThisisaprogramwherebytheactiveorreservecomponentsoftheU.S. ArmedForces, includingtheU.S. CoastGuard, maintainaviablemaintenanceprogramforthemake/model/seriesaircraftoperatedwithinthosecomponents. Thissystemprovidesforatypemalfunction/defectreportgathering, analysis, anddistributionofessentialsafety-of-flightinformation. Inaddition, itsupportstheresourceuserwithcurrentmaintenancepublications/proceduresandtimelychangessimilartoacivilmanufacturer'sprogram. Italsoprovidesanup-to-datepartsinventoryandarepairandreplacementsystem.

AffiliatedAircraft2.. Civilaircraftoperatedinaccordancewith14CFR91, 121, 133, 137, or135forthemutualbenefitofDOIandtheaffiliatedpartyatnocosttoDOI.

AgreementAircraft3. . Anaircraft, approvedbyAMDforflightservices, availableforintermittent, short-termuseunderasimplifiedacquisitionprocedure (SAP).

Aircraft4.. Theterm "aircraft" isusedtorefertoairplanesandhelicopters.

AircraftAccident5.. Anoccurrenceassociatedwiththeoperationofanaircraft, whichtakesplacebetweenthetimeanypersonboardstheaircraftwiththeintentionofflightandallsuchpersonshavedisembarked, andinwhichanypersonsuffersdeathorseriousinjury, orinwhichtheaircraftreceivessubstantialdamage.

AircraftAcquisition6.. Obtaininganaircraftthrougheitherpurchaseortransfer (excess), orthroughleaseorloan. Anyaircraftsecuredonafullyvendor-operatedbasisisspecificallyexcludedfromthisdefinition.

AirCrewmember - EssentialfortheMission7.. Crewmembers, otherthanflightcrewmembers, requiredtobeonboardtheaircrafttoensurethesuccessfuloutcomeofthemission. (Example: loadmasteraccompanyingbulkfuel.)

AirspaceConflict8.. Anearmid-aircollision, intrusion, orviolationofairspacerules.

Airtanker9.. Anaircraftusedforthedispensingofasubstance (normallyfireretardantorothersuppressant) onawildfire.

AMD-DesignatedRoutes10.. FlightroutesdesignatedbyAMD, whicharebureaurequestedandovermountainousterrain.

ApprovalAuthority11.. ThoseindividualsthatholdoversightandfinaldecisionauthorityoverflightcrewmemberapprovalortheremovalactionsasoutlinedintheSuspension/RevocationProcess – Pilotdefinedin351DM3.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page9of23

AviationBoardofDirectors12.. RepresentativebureauseniormanagementofficialsprovidingexecutivelevelbureauinvolvementintheformulationofpolicyandthemanagementaspectsofaviationactivitiesintheDepartment.

BailedAircraft13.. AircraftonloanfromtheDepartmentofDefense (DOD).

Bureau14.. AlevelofGovernmentdefinedbybureaus, services, surveys, andofficeswithintheDepartment

ComplexAirplane15.. Acomplexairplaneisanairplanethathasaretractablelandinggear, flaps, andacontrollablepitchpropelleror, inthecaseofaseaplane, flapsandacontrollablepitchpropeller.

ContractAircraft16.. AnAMD-approvedaircraftthatisavailableforuseinaccordancewiththetermsofthecontract.

CooperatorAircraft17.. Anaffiliated, military, orotherGovernmentagencyaircraft.

CallWhenNeededProgram18.. AprogramthatincludestheARASystemandallon-callcontracts.

DOI2181Pilot19.. ApilotmeetingOPMclassification2181standards.

Dual-FunctionPilot20.. Anypersonwhoactsaspilot-in-commandofanaircraftwhileonofficialGovernmentbusinessandisnota2181professionalpilot (OfficeofPersonnelManagementclassification2181), butwhosejobdescriptiondoesincludepilotduties.

Emergency21..

a. LifeThreatening. Asituationoroccurrenceofaseriousnature, developingsuddenlyandunexpectedlyanddemandingimmediateactiontopreventlossoflife.

b. Operational. Anunforeseencombinationofcircumstancesthatcallsforimmediateaction, butnotlifethreatening.

Excess/SurplusMilitaryAircraft22.. AircraftwhoseownershiphasbeentransferredtoaGovernmentagencybytheU.S. ArmedForces.

FatalInjury23.. Anyinjury, whichresultsindeathwithin30daysoftheaccident.

FederalAviationRegulations24.. RulesandregulationscontainedinTitle14oftheCodeofFederalRegulations.

FirstAid25.. Anymedicalattentionthatinvolvesnomedicalbill. Ifaphysicianprescribesmedicaltreatmentforlessthanaseriousinjuryandmakesachargeforthisservice, thatinjurybecomes “medicalattention.”

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page10of23

FleetAircraft26.. AircraftbailedbyDOI, ownedbyDOI, orleasedbyDOIwithintenttopurchase.

FlightCrewmember27.. Apilot, flightengineer, orflightnavigatorassignedtodutyinanaircraftduringflighttimethatholdsavalidFederalAviationAdministration (FAA) Airman'sCertificateandflightphysical.

ForcedLanding28.. Alandingnecessitatedbyfailureofengines, systems, components, orincapacitationofacrewmember, whichmakescontinuedflightimpossibleandwhichmayormaynotresultindamage.

GroundMishap - AircraftGroundMishap29.. Anaircraftmishapinwhichthereisnointenttofly; however, thepowerplantsand/orrotorsareinoperationanddamageincurredrequiringreplacementorrepairofrotors, propellers, wheels, tires, wingtips, flaps, etc., oraninjuryisincurredrequiringfirstaidormedicalattention.

Hazard - AviationHazard30.. Anycondition, act, orsetofcircumstancesthatexposesanindividualtounnecessaryriskorharmduringaviationoperations.

HighPerformanceAirplane31.. Ahighperformanceairplaneisanairplanewithanengineofmorethan200horsepower.

HighReconnaissance32.. Arouteofflight, whichincludesreconnaissanceandisconductedabove500' abovegroundlevel (AGL). Thisreconnaissancedoesnotincludeanyaircraftmaneuvers, whichareinexcessofcommercialpilotskills, maneuveringbelow1.4V, orso

climbs/turns/descentsgreaterthanstandardrate. Thisdoesnotincludeanytypeofprecisemaneuveringorspecializedequipment.

HoverLandings33.. Hoverlandingsarelandingswherethehelicopterremainsinahoverabovethesurfaceoftheterrainwithwheel/skid-to-groundclearanceofnomorethan24inches. Hoverlandingsdonotmeetthedefinitionoftoe-inorsingleskid. Theselandingsarecharacterizedbythenecessitytomaintainasubstantialamountofhoverpowerwhilethelandinggearisincontactwiththesurface. Thisisnormallyduetothenatureofthesurfacessuchasswampyground, tundra/muskeg, snow, lavarock, etc. Duringtheselandings, thepotentialCGshiftsarenotashazardousasintoe-in, one-skidlandings; however, thepilotremainsalertandonthecontrolsasopposedtoaflatsurface/flatpitchlandingstability.

Incident34.. Anoccurrenceotherthananaccident, associatedwiththeoperationofanaircraft, whichaffectsorcouldaffectthesafetyofoperations.

IncidentwithPotential35.. Anincidentthatnarrowlymissesbeinganaccidentandinwhichthecircumstancesindicatesignificantpotentialforsubstantialdamageorseriousinjury. TheAMDAviationSafetyManagerwilldeterminefinalclassification.

IncidentalPassengerUseofMilitaryAircraft36.. TheconditionthatexistswhenaDOIemployeeisapassengeronboardamilitaryaircraftandisunabletoaffectthemanagementoftheflightinanymanner. Thisincludestheinitiation, conduct, andterminationoftheflight.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page11of23

IncidentalPilot37.. Anypersonwhoactsaspilot-in-commandofanaircraftwhileonofficialGovernmentbusinesswhosejobdescriptiondoesnotincludepilotduties. (Example: PilotingofprivateorGovernmentaircraftforofficialGovernmentbusinessinlieuofoperationofprivateorGovernmentowned/leasedautomobile, reference41CFR102-33.)

Inspector38..

a. AMDInspector. AnAMDemployeeincludedontheAMDApprovedInspectorsList.

b. AMDApprovedInspector. AnyinspectorapprovedbyAMD. ThisincludesAMDemployees, DOIemployees, andotherGovernmentagencyemployeesincludedontheAMDApprovedInspectorsList.

c. AMDAcceptedInspector. AnindividualemployedbyaGovernmentagencyotherthanDOIwhoisincludedontheUSFSApprovedInspectorsList.

InternationalDOIOperations39. . TheconditionthatexistswhenaDOIemployeeisengagedinaviationoperationsoutsidethe50UnitedStates, theDistrictofColumbia, PuertoRico, andtheVirginIslands. Exceptforfleetactivities, theseoperationsareoutsidethescopeoftheDOIaviationpolicy.

LargeHelicopter40.. Ahelicopterwithacertifiedgrossweightover12,500pounds.

MaintenanceDeficiency41.. Anequipmentdefectorfailurewhichaffectsorcouldaffectthesafetyofoperations, orthatcausesaninterruptiontotheservicesbeingperformed.

MedicalAttention42.. Aninjury, lessthanserious, forwhichaphysicianprescribesmedicaltreatmentandmakesachargeforthisservice.

MediumHelicopter43.. Ahelicopterwithacertifiedgrossweightbetween7,000and12,500pounds.

MilitaryAircraft44.. AnaircraftmaintainedandoperatedbyanactiveorreservecomponentallReserveforces, aswellasArmyNationalGuardandAirNationalGuard) oftheDOD, or

byanyactiveorreservecomponentoftheU.S. CoastGuard (USCG). AllreferencestomilitaryaircraftincludebothDODandUSCGaircraft. TheU.S. CoastGuardisabranchoftheArmedForcesoftheUnitedStatesatalltimes, andisaservicewithintheDepartmentofHomelandSecurityexceptintimesofwarorondirectionofthePresident, whentheyserveundertheNavyDepartment.

Mishap - AviationMishap45.. Mishapsincludeaircraftaccidents, incidentswithpotential, aircraftincidents, aviationhazards, andaircraftmaintenancedeficiencies.

MountainFlying - Airplanes46.. Conductingflightoperationsinmountainousterrainasidentifiedin14CFR95, subpartB, “DesignatedMountainousArea.”

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page12of23

MountainFlying - Helicopters47.. Conductingflightoperationsinmountainousterrainasidentifiedin14CFR95, subpartB “DesignatedMountainousArea.” Operationsincludemaneuveringandnumeroustakeoffsandlandingstoridgelines, pinnacles, andconfinedareas.

OffshoreOperations48.. Theseareoperationsbeyondapointwherenavigationbyvisualreferencetolandmarkscanbemade.

On-Call49.. Requirementscontractsavailabletoperformintermittentaviationflightservices.

OperatingCost50.. Expensesthatinclude, butarenotlimitedto, leasecosts, crewcosts, maintenancecosts (materialsandlabor), fuelcosts, facilitiescosts, administrativesupportcosts, etc.

OperationalControl51.. Referto14CFR1.1, “Definitions.”

Operator52.. Anypersonwhocausesorauthorizestheoperationofanaircraft, suchastheowner, lessee, orbilleeofanaircraft.

OtherGovernmentAgencyAircraft53.. AircraftofU.S. registry, whichareowned, leased, oroperatedbyaGovernmentagencyattheFederal, State, orlocallevelsotherthanDOI. Thisdoesnotinclude "militaryaircraft," butdoesincludebailed/loanedorexcess/surplusmilitaryaircraftunderthecontrolofaGovernmentagency.

Passenger54.. Anypersonaboardanaircraftwhodoesnotperformthefunctionofaflightcrewmemberoraircrewmember.

Point-to-PointFlight55.. Flightsbetweenairports (excludingoperationsdefinedin351DM1as “specialuse”) forwhichtherouteofflightisdeterminedonlybythepilot(s) basedonnavigationalrequirements.

PrecautionaryLanding56.. Alandingnecessitatedbyapparentimpendingfailureofengines, systems, orcomponents, whichmakescontinuedflightunadvisable.

PrecisionReconnaissance (includingFireRecon) 57.. Thistypeofreconnaissanceisconductedabove500feetAGL. Transect-typeoperations, utilizationofspecializedequipment, ormissionsnotnormallyconductedinthecommercialsectorareexamplesofspecifictasks, whichrequirespecialconsiderationandwhichmakethisaspecialuseactivity.

PrivatelyOwnedAircraft58.. AnyaircraftpilotedbyaDOIemployeeonofficialbusiness, whichhasanFAAregistrationshowingtheDOIemployeeasanowner(s) ormemberofanorganizationthatownstheaircraft.

PublicAircraft59.. Asstatedin49U.S.C. 40102(a)(37), publicaircraftmeansanyofthefollowing:

a. Exceptwithrespecttoanaircraftdescribedinsubparagraph (E), anaircraftusedonlyfortheUnitedStatesGovernmentasprovidedinsection40125(b) ofTitleVII, Section702, Section40102(a)(37).

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page13of23

b. AnaircraftownedbytheGovernmentandoperatedbyanypersonforpurposesrelatedtocrewtraining, equipmentdevelopment, ordemonstration, exceptasprovidedinsection40125(b).

c. AnaircraftownedandoperatedbythegovernmentofaState, theDistrictofColumbia, oraterritoryorpossessionoftheUnitedStatesorapoliticalsubdivisionofoneofthesegovernments, exceptasprovidedinsection40125(b).

d. Anaircraftexclusivelyleasedforatleast90continuousdaysbythegovernmentofaState, theDistrictofColumbia, oraterritoryorpossessionortheUnitedStatesofapoliticalsubdivisionofoneofthesegovernments, exceptasprovidedinsection40125(b).

e. AnaircraftownedoroperatedbytheArmedForcesorcharteredtoprovidetransportationtotheArmedForcesunderconditionsspecifiedbysection40125(b).

Revocation60.. CancellationofexistingDOIfleet, vendor, orcooperatorpilotflightauthorization.

Series - Helicopter61.. ThesubgroupingofmakesandmodelssuchasBell206A, Bell206B, andBell206L. TheletterdesignatorsofA, B, andLdenoteseries.

SeriousInjury62.. Anyinjurywhich (1) requireshospitalizationformorethan48hourscommencingwithin7daysfromthedatetheinjurywasreceived, (2) resultsinafractureofanybone (exceptsimplefracturesoffingers, toes, ornose), (3) causesseverehemorrhages, nerve, muscle, ortendondamage, (4) involvesanyinternalorgan, or (5) involvessecond- orthird-degreeburnsoranyburnsaffectingmorethan5% ofthebodysurface.

Shore63.. Thatareaofthelandadjacenttothewater, whichisabovethehighwatermarkandexcludeslandareas, whichareintermittentlyunderwater.

Single-SkidLandings64.. Single-skidlandingsarethoselandingsthatareusedtodropofforpickuppassengersorcargowhileholdingthehelicopterwithonefullskidonthegroundandtheothersuspendedintheair. Whenincontactwiththeground, thecenterofgravitycanshiftlaterally. Thistypeoflandingisnormallyusedinslopingterrainorwhenthehelicoptercannotlandandreducethepowertoflatpitch.

SmallHelicopter65.. Ahelicopterwithacertifiedgrossweightunder7,000pounds.

SpecialUseActivities66.. OperationsinvolvingtheutilizationofairplanesandhelicoptersinsupportofDOIprogramswhicharenotpoint-to-pointflightactivitiesandwhichrequirespecialconsiderationsduetotheirfunctionaluse. ThismayrequiredeviationfromnormaloperatingpracticeswhereauthorizedbyAMD. Specialpilotqualificationsandtechniques, specialaircraftequipment, andpersonalprotectiveequipmentarerequiredtoenhancethesafetransportationofpersonnelandproperty.

STEP67.. Isdefinedas “single-skid, toe-in, andhoverexit/entryprocedures.”

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page14of23

Step-OutLandings68.. Step-outlandingsarethoselandingswherethehelicopterisnotincontactwiththegroundandthecenterofgravitycanshiftlaterallyandlongitudinally. Skid/wheelheightabovethegroundisnogreaterthan24inches.

SubstantialDamage69.. Anydamageorfailurewhichadverselyaffectsthestructuralstrength, performanceorflightcharacteristicsoftheaircraft, andwhichwouldnormallyrequiremajorrepairorreplacementoftheaffectedcomponent. Enginefailureordamagelimitedtoanengineifonlyoneenginefailsorisdamaged, bentfairingsorcowling, dentedskin, smallpuncturedholesintheskinorfabric, grounddamagetorotororpropellerblades, anddamagetolandinggear, wheels, tires, flaps, engineaccessories, brakes, orwingtipsarenotconsideredsubstantialdamage."

Suspension70.. AtemporarywithdrawaloftheDOIfleet, vendor, orcooperatorpilotflightauthorizationpendinginvestigationofasafetyconcern (aircraftaccident, IncidentWithPotential (IWP).

Toe-InLandings71.. Toe-inlandingsarethoselandingsthatareusedtodropofforpickuppassengersorcargobyrestingthehelicopteronthetoesoftheskids. Thisrequiresholdingasignificantamountofhoverpowertokeepthehelicopterfromfallingbackwards. Whenthehelicopterisoperatedinthismanner, thereisthepotentialofsignificantlateralandlongitudinalCGshiftduringloading/offloadingoperations. Whenthehelicopterisbalancedontheforward1/3orlessoftheskidtube, mainrotorbladeclearanceisanothersignificantconcern (1/2offlatsurface/flatpitchbladeclearance). Theselandingsarenormallyusedwherelandingareasareonslopes, whichexceedthecapabilityofthehelicopter.

Vendor72.. Anaviationcompanythathasaproperagreementorcontract.

VolunteerServices73.. VolunteerservicesarelimitedtopersonalservicesreceivedwithoutdirectorindirectcompensationbytheDepartmentfromindividualsorgroups.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page15of23

Appendix3AviationManagement

RolesandResponsibilitiesExercises ExercisesPrimary Secondary

Responsibility Responsibility

I. AviationPolicyandProcedures

A. GeneralFunctions

1. DevelopDepartmentalaviationpolicystatementsforissuanceintheDepartmentalManual (DM) bythe AMD BureauAssistantSecretary-Policy, ManagementandBudget.

2. DevelopandissueDepartmentalpolicystatementsinOperationalProceduresMemoranda (OPMs) as AMD BureautemporarydirectivespriortoreleaseinDM.

3. RequestchangesinDOIpolicystatements. Bureau

4. DevelopandimplementDepartmentalaviation AMD Bureaumanagementprocedures.

5. ExecuteDepartmentalandbureauaviationpolicyand Bureau AMDprocedures.

6. Provideexecutivelevelbureauinvolvementintheformulationofpolicyandthemanagementaspectsof ABODaviationactivitiesintheDepartment.

7. Reviewbureauprogramrequirementsformanaging ABOD AMDaviationwithintheDepartment.

8. Reviewcostsforaviationmanagementandoperations. Provideguidancetoensureretentionof ABODpriorityfunctionswithintheDepartmentandbureaus.

9. Reviewinteragencycoordinationrequirementsfor ABODInterioraviationactivities.

10. Reviewproposedaviationpolicies, procedures, and ABODbusinessmanagementpractices.

11. AssesstheeffectivenessoftheDepartmentalaviationprogramtoensureaviationandmanagementoversight ABOD AMDactivitiescomplywithandmeetDepartmentalobjectivesandBoardexpectations.

B. SpecificFunctions

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page16of23

1. DetermineDepartmentalneedsforpolicystatements. AMD Bureau

2. DevelopandimplementpolicyviaDepartmental AMD Bureaudirectivessystem.

3. Developandimplementpoliciesandmanagementproceduresfordeterminingwhetheraircraftandaircraft- relatedequipmentandfacilitiesshouldbeGovernment AMD Bureauowned, Governmentoperated, orprocuredcommercially.

4. DevelopDepartment-wideADPmanagementinformationsystems, whichinvolvethefinancial AMD Bureaumanagementand/orcostsaccountingfororutilizationofaircraftresources.

5. Coordinateandapproveallinter-bureauandinter- departmentalutilizationofaircraftowned, operated, AMD BureauprocuredonbehalfofDOIbureaus.

6. ConductDOIaircraftandequipmentresearchanddevelopmenteffortsorreviewandapprovebureau AMD/Bureauaircraftandequipmentresearchanddevelopmentefforts.

7. Resolveairspacemanagementpolicyissuesaffecting AMD BureauDOIprogramsandactivities.

8. Implementmanagementandoperationalprinciples, concepts, andarrangementscommensuratewith ABOD Bureauindividualbureauinvolvementinspecificinteragencyfunctions.

II. AviationSafetyProgram

A. GeneralFunctions

1. DevelopandimplementaDepartmentalaviation AMD Bureausafetyprogram.

2. Establishandmaintainapositivebureauaviation Bureau AMDsafetyprogram.

3. Assessriskandprovidedirectionforimplementationofpolicyandoperationalprocedurestoachieveand ABOD AMDmaintainanexcellentlevelofsafetyinaviationactivities.


1. DevelopandadministertheInteriorAviationMishap AMD BureauInformationSystem (AMIS).

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page17of23

2. ConductDOIaircraftaccident/incidentinvestigations. AMD Bureau

3. Developcriteriaforandconductaircraftaccident AMD/Bureaupreventionsurveys.

4. Developspecificcriteriaforbureausafetysurveysofuniquemissionoperationsandconductaircraftaccident Bureau AMDpreventionsurveys.

5. DevelopandimplementDOIAircraftAccident AMD/BureauPreventionProgram.

6. ExecuteDepartmentalandbureauaircraftaccident Bureau AMDpreventionprograms.

7. Monitorbureauaircraftaccidentprevention AMD/Bureauprograms.

8. Conductaircraftaccidentpreventionseminars. AMD Bureau

9. DevelopandadministeraDepartmentalaviation AMD Bureausafetyawardsprogram.

10. DisseminateDepartmentalaviationsafetypolicyand AMD Bureauinformation.

11. DevelopandimplementDepartmentalAviation AMD BureauManagementTrainingprogram.

12. TrainandqualifyInteragencyAviationTrainersIAT) withinthebureaustomeetrequiredaviation AMD/Bureau

safetytrainingneeds.

13. EnsureadequatenumberofIATsqualifiedtomeet AMDbureauaviationsafetytrainingneeds.

III. DepartmentalOwned/OperatedAircraftProgram

A. GeneralFunctions

1. Establishpolicyandprocedurestoensureoperationandmaintenanceofaircrafttoachievemaximumsafety AMD Bureauatminimumcost.

2. Operateandmaintainaircrafttoachievemaximum AMD/Bureausafetyatminimumcost.


07/27/11 #3897Replaces03/27/98 #3201

350DM1Page18of23

1. EstablishcriteriaforDOIaircraftownershiporin- AMD Bureauhouseoperationofleasedaircraft.

2. ApproveDOIaircraftownershiporin-house AMD Bureauoperationofleasedaircraft.

3. Establishpilotandcrewrequirements. AMD Bureau

4. Establishstandardsandproceduresforoperationand AMD BureaumaintenanceofDOIaircraft.

5. FlightcheckandqualifyallDOIpilotcrewmembers. AMD/Bureau

6. InspectandapproveallDOIowned/operatedaircraft AMDandtheirsupportingmaintenancefacilities.

7. Establishdecisioncriteriafortheacquisition, AMD Bureaureplacement, anddisposalofDOI-ownedaircraft.

8. Approvetheacquisition, replacement, anddisposalof AMD BureauDOI-ownedaircraft.

9. Assignaircrafttobureausfortheirexclusiveuse AMDformAMD-93, www.nbc.gov/amd).

10. Operateaircraft. Bureau/AMD

11. MaintainDOIowned/operatedaircraft. AMD/Bureau

12. PerformthefinancialmanagementofallDOI AMD Bureauaircraft.

13. Contractforaircraftmaintenanceandservice. AMD Bureau

14. Administeraircraftmaintenanceandservice AMD Bureaucontracts.

15. Reportunsafeandinefficientaircraftoperations, conditions, andsituationstotheNBCAMDAssociate Bureau/AMDDirector.

IV. ContractAircraftProgram

A. GeneralFunctions

1. Procureaircraftandaircraftservicesbycontract. AMD

2. Manageandcontrolcontractaircraft. Bureau/AMD


1. PrepareandsubmitprogramrequirementstoAMD. Bureau

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page19of23

2. Reviewbureaurequirementsanddeterminethemost AMD Bureauappropriatetermsandconditionsofcontracts.

3. Preparesolicitations. AMD

4. Reviewsolicitations. Bureau/AMD

5. Approve, issue, andopensolicitations. AMD

6. Reviewoffersandmakepre-awardevaluations. AMD Bureau

7. Awardcontractsandhandleprotests. AMD

8. Performacceptanceinspectionsofcontractor'spilots AMD Bureauandaircraft.

9. Managecontractaircraft. Bureau/AMD

10. Provideaircreworientationforspecificmissions. Bureau AMD

11. Control (dispatch) andassigncontractaircraftwithin Bureauthescopeofcontracts.

12. Administercontract. AMD/Bureau

a. Reportsignificantcontractandoperational BureauproblemstoNBCAMD.

b. Performinitialandperiodiccompliance AMD Bureauinspections.

c. Performaviationprogramevaluations. AMD/Bureau

13. EnforcemandatoryDOIstandardsandprocedures. AMD/Bureau

14. Mediateand/oradjudicatecontractor-bureau AMD Bureaudisputes.

15. Coordinatecontractlitigation. AMD Bureau

16. Makecontractpayments. AMD Bureau

17. Performpost-evaluationofflightcrewproficiency AMD Bureauandairmanshiptechniques.

V. Agreement/RentalAircraftProgram

A. GeneralFunctions

1. Procureaircraftserviceswithinopenmarket AMD Bureauprocurementlimitations.

2. Approveoperatorsandperformflightscheduling AMDwhenrequested.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page20of23

3. Manageandcontrol (dispatch) aircraft. Bureau/AMD


1. FurnishanticipatedspecialrequirementstoAMD. Bureau

2. Inspectandapproveoperators. AMD Bureau

3. Issuequalificationanddatacardstopilotsandaircraft AMDmeetingDOIstandardsforspecial-useactivities.

4. Scheduleflightsanddispatchaircraftonbureau AMDrequest.

5. Makepaymenttooperators. AMD Bureau

6. ReportanysignificantoperationalproblemstoAMD. Bureau

7. EnforcemandatoryDOIstandardsandprocedures. AMD/Bureau

8. Coordinateagreementlitigation. AMD

9. Performpost-evaluationsofoperatorsandequipment. Bureau AMD

10. ReporttoAMDallbureauflightactivitynot BureauprocessedthroughtheAMDpaymentsystem.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page21of23

Appendix4

BureauAviationManagementResponsibilitiesSummary

A NationalOffice, Director, andHeadquartersstaffisresponsibleforthefollowing

1. Implement, execute, andenforceDepartmentalaviationpolicy. 2. Developandexecutebureauaviationpolicy. 3. Publishbureauaviationmanagementplan. 4. Establishabureauaviationsafetyprogram. 5. Monitorbureauaircraftaccidentpreventionprogram. 6. Ensureadequateaviationmanagementstaff (BureauAviationManager, Bureau

AviationSafetyManager) 7. Performaviationsafetyevaluations. 8. Identifyfleetaircraftacquisition, replacement, anddisposaltosupportbureau

programs. 9. Ensurebureau/agencypersonnelinvolvedintheuse/controlofaviationresources

receivetheappropriatelevelofaviationsafetytraining. 10.ParticipateinDepartmentalAviationManagementBoardofDirectorsand Working

Groupactivities. 11.Assignbureau/agencyrepresentativeforAircraftMishapReviewBoard (AMRB). 12.PromoteuseofAMISsystem. 13.RespondtoAMRBrecommendations. 14.ReporttoAMDallbureauflightactivitynotprocessedthroughtheAMDpayment

system. 15.Identifyandsubmitprogramrequirements. 16.ExpandDOIpilotstandardsandcrewrequirements. 17.EnsurecompliancewithOMBCircularA-126. 18.EnsurecompliancewithOMBCircularA-76.

B RegionalOfficeDirectors, StateOfficeDirectors, andAreaOfficeDirectorsareresponsibleforthefollowing

1. DisseminateDepartmentalaviationsafetypolicyandinformation. 2. ParticipateinDepartmentalaviationsafetyawardprogram. 3. Ensureadequateaviationmanagementstaff. 4. Identifyfleetaircraftacquisition, replacement, anddisposaltosupportbureau

programs. 5. Ensurebureau/agencypersonnelhaveappropriateaviationtraining. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Assignaliaisonforbureauaircraftandaccidentinvestigations. 8. Monitorbureauairspaceneeds. 9. PromoteuseofAMISsystem. 10.Identifyandsubmitprogramrequirements. 11.ExpandDOIpilotstandardsandcrewrequirements.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page22of23

12.EnsurecompliancewithOMBCircularA-126. 13.EnsurecompliancewithOMBCircularA-76.

C. ParkSuperintendents, DistrictManagers, andRefugeManagersareresponsibleforthefollowing

1. EnforcemandatoryDOIstandards. 2. Ensureadequateaviationmanagementstaff. 3. Performprojectplanning. 4. Performriskassessment. 5. Ensurebureau/agencypersonnelhaveappropriateaviationsafetytraining. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Reportunsafeoperations, conditions, andsituations. 8. EnsureALSEcompliance. 9. Ensureflightfollowingcompliance. 10.PromoteuseofAMISsystem. 11.Identifyspecificprocurementrequirements. 12.Identifyandsubmitprogramrequirements. 13.Requesttechnicalassistanceforspecializedaviationproblems. 14.Manageandcontrolvendoraircraftwithinscopeofprocurement. 15.ReportsignificantcontractandoperationalproblemstoAMD. 16.Procureaircraftservicesinaccordancewithprocurementrequirements. 17.Prepare/endorseprocurementpaymentdocuments. 18.Provideinformationnecessaryforprocurementlitigation. 19.Performpost-useevaluationofoperatingpilotsandequipment. 20.EnsurecompliancewithOMBCircularA-126.

D. FirstLineSupervisorsofDOIPilots, AviationUser, DOIPilotsareresponsibleforthefollowing:

1. EnforcemandatoryDOIstandards. 2. Performprojectplanning. 3. Performriskassessment. 4. Ensurebureau/agencypersonnelhaveappropriateaviationsafetytraining. 5. Ensurepilotshaverecentflightexperience. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Reportunsafeoperations, conditions, andsituations. 8. Provideaircraftorientation. 9. EnsureALSEcompliance. 10.Ensureflightfollowingcompliance. 11.Provideoversightforvendoraircraftusage. 12.PromoteuseofAMISsystem. 13.Identifyspecificprocurementrequirements. 14.Requesttechnicalassistanceforspecializedaviationproblems. 15.Manageandcontrolvendoraircraftwithinscopeofprocurement. 16.Administermaintenanceandservicecontracts.

07/27/11 #3897Replaces03/27/98 #3201

350DM1Page23of23

17.ReportsignificantcontractandoperationalproblemstoAMD. 18.Procureaircraftservicesinaccordancewithprocurementrequirements. 19.Prepare/endorseprocurementpaymentdocuments. 20.Provideinformationnecessaryforprocurementlitigation. 21.Performpost-useevaluationofoperator, pilots, andequipment.

07/27/11 #3897Replaces03/27/98 #3201

350DM2Page1of2


EffectiveDate July27, 2011Series AviationManagementPart350 GeneralProgramRequirementsChapter2 IssuanceofAviationPolicyandGuidance


350DM2

Purpose2.1. ThischapterprovidesanoverviewandgeneraldescriptionofthetypesofpolicyissuancesandguidancefortheDepartment’saviationmanagementprogram.

Issuances2.2. GeneralpolicyandguidancefortheaircraftmanagementprogramarepublishedintheDepartmentalManual (DM), Parts350-354. AdditionalaviationpolicyandguidancenotissuedintheDMisissuedundertheauthorityoftheDirector, NBC, andincludesthefollowing:

A. OperationalProceduresMemoranda (OPMs). TemporaryorinterimDepartmentalpolicydirectivesissuedtopermittimelydisseminationofinstructionaland/orproceduralmaterialstoupdate, modify, orsupplementpolicyintheDM.

B. Handbooks (HBs). DepartmentalHandbooksprovidedetailedproceduresandrequirementsforpolicyestablishedintheDM.

C. InformationBulletins (IBs). AnnouncementsandinformationofgeneralinterestarepublishedasIBs. IBsarenon-directive, bearnoexpirationdate, andmaybediscardedatthediscretionoftherecipient. AnysupersededIBwillbenotedinthenewrelease. Annually, theAviationManagementDirectoratewillissuealistingofallcurrentIBs.

D. OperationGuides (OGs). Guidesthatcommunicatepreferredproceduresforaspecificaspectofaviationoperations. Theyarenotpolicy, noraretheymandatoryattheDepartmentallevel, butmaybeadoptedassuchbyabureau.

Distribution2.3.

A. DepartmentalManualReleases. PoliciespublishedintheDMareavailablefromtheDepartment’sElectronicLibraryofInteriorPolicies: http://elips.doi.gov.

B. OtherIssuances. OPMs, HBs, IBs, andOGsaredistributedbyAMDinaccordancewithbureaudistributionlists. MasterdistributionlistsaremaintainedbytheAMDHeadquartersOffice. Totheextentpossible, electronicdistributionisencouraged.

07/27/11 #3898Replaces12/26/11 #3114

350DM2Page2of2

ContentsofDMChapters2.4 . MaterialpublishedinParts350-354DMSeries, istitledwithinthefollowinglisting:

Part350 GeneralProgramRequirements

Chapter1 GeneralAdministrationChapter2 IssuanceofAviationpolicyandGuidance

Part351 AviationOperations

Chapter1 FlightOperationsStandardsandProceduresChapter2 AircraftEquipmentandMaintenanceChapter3 FlightCrewmemberPolicyChapter4 CooperatorOperationsChapter5 AviationManagementServiceSupportforNon-Federal, Government

EntitiesPart352 AviationSafety

Chapter1 AviationSafetyProgramChapter2 AviationProgramEvaluationsChapter3 AircraftMishapNotification, Investigation, andReportingChapter4 AviationSafetyAwardsProgramChapter5 AircraftandAviationFacilitySecurity

Part353 AviationServices

Chapter1 AircraftContractingChapter2 AircraftAcquisitionandDisposition

Part354 Reserved

07/27/11 #3898Replaces12/26/11 #3114

351DM1Page1of13


EffectiveDate 07/27/11Series AviationManagementPart351 AviationOperationsChapter1 FlightOperationsStandardsandProcedures


351DM1

General1.1. ThischapterprescribesflightoperationsstandardsandproceduresforallaviationactivitieswithintheDepartmentoftheInterior (DOI). ThestandardsandproceduresapplytoDOIfleetaircraft, commercialaviationoperations, andprivatelyownedaircraftonofficialbusiness.

A. ApplicabilityofPilotsOperatingHandbookandFAA-ApprovedFlightManuals. Information, procedures, andlimitationscontainedinpilots’ operatinghandbooksandFederalAviationAdministration (FAA)-approvedflightmanuals (andsupplements) areapplicabletoalloperations; e.g., owner’smanual, aircraftflightmanual, owner’shandbook, andaircraftinformationmanual.

B. ApplicabilityofFederalAviationRegulations (FAR) toDOIOperationsInvolvingOwnedorOperatedAircraft. Title14oftheCodeofFederalRegulations (CFR), Part91, includingthoseportionsthatapplytocivilaircraft, appliestoDOIownedoroperatedaircraftoperationsexceptasnotedintheDepartmentalManual (DMs) and/orOperationalProceduresMemoranda (OPMs). AllotherFARsareapplicableasdirectedbyParts350-354oftheDepartmentalManual.

C. VendorOperationsSpecifications. Aircraftwillbeoperatedandmaintainedunderprovisionsof14CFR91, 121, 125, 127, 133, 135, or137, asappropriate, includingthoseportionsapplicabletocivilaircraft, unlessotherwiseauthorizedbytheAssociateDirector, AviationManagementDirectorate (AMD), NationalBusinessCenter (NBC).

D. VendorCertification. Vendorsprovidingcommercialserviceswithpilot(s) shallbecertificatedunder14CFR121, 125, 127, 133, 135, or137, asappropriate.

E. Pre-flight/Post-flightInspections. Eachpilot-in-commandshall, beforebeginningaflight, befamiliarwithallavailableinformationconcerningthatflightinaccordancewith14CFR91SubpartB. Thepilot-in-commandshallconductavisual, preflightinspectionbeforethefirstflightofeachday. Apostflightinspectionshallbemadeafterthelastflightoftheday. Deficiencies, whichmightaffectsafetyofflight, shallbecorrectedpriortocommencingflight. Pilotsshalluseapplicablecockpitchecklists.

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page2of13

F. WeightandBalance. Weightandbalanceinformationshallbekeptineachaircraftflightmanualorweightandbalancebook. Thisinformationshallinclude:

1) Equippedweightofaircraft, asconfigured.

2) Passengerconfiguration(s).

3) Cargoweightanddistributionlimits.

4) Centerofgravity (CG) limits

5) Maximumtakeoffandlandingweights.

6) ChartsforcomputingweightsandCGlocation.

G. SeatbeltsandShoulderHarness. OccupantsshallwearseatbeltsandshoulderharnessesduringallphasesofflightunlessthereisavalidoperationalorsafetyrequirementthatwouldcausethePIC (Pilot-in-Command) todirectotherwise.

H. Emergencies. Whenanemergencyisencountered, thepilotshalltakeappropriateactiontoensuresafetyofflight. ThesesituationsshallbereportedbythepilottothechiefpilotorsupervisoranddocumentedonanNBCAMDSAFECOMform (AMD-34 / FS5700-14) orelectronicallyatwww.safecom.gov.

I. OperationsinRestrictedCategoryandUncertificatedAircraft.

1) Operationofaircraft, certificatedinthe "restrictedcategory," shallbelimitedtothespecialpurposeoperationsauthorizedbythatcertificate. Alloperationsshallbeconductedinaccordancewith14CFR91, SubpartD, andtheaircraftoperatinglimitationsoftherestrictedcertificate. ForaircraftwithmultipleAirworthinessCertificates, theoperatingrulesofthecertificatebeingusedshallapply.

2) OperationsofuncertificatedaircraftshallbelimitedtotransportationofaircrewmembersandpropertydirectlyassociatedwiththemissionasauthorizedbythemostcurrentPublicLawpertainingtopublicuseaircraftandappropriateDepartmentalguidance. However, theaircraftshallbemaintainedinaccordancewithamaintenanceandinspectionprogramacceptedbytheAssociateDirector, NBCAMD. Thisauthorizationdoesnotincludetransportationofpassengers. Forthistypeoftransportation, referto351DM1.5.

J. SmokingPolicy. SmokingisnotpermittedinanyaircraftundertheoperationalcontroloftheDepartment.

CrewComplementRequirements1.2 .

A. CompositionofFlightCrew. Minimumcrewassignmentandschedulingforallaircraftshallbeinaccordancewiththeaircrafttypecertificatedatasheet,FAA-approvedflight

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page3of13

manual, orpilotoperatinghandbook,andappropriateoperatingrules, exceptasotherwiseprovidedforinthischapter.

B. PersonnelattheControls. OnlythoseindividualsauthorizedbytheNBCAMDAssociateDirectororRegionalDirectormaymanipulatetheflightcontrols. AuthorizationmaybeintheformofpilotqualificationcardsissuedoracceptedbyNBCAMDapprovedinspectorsorspecialLettersofAuthorization. Thisincludespre-employmentflightevaluations.

1) DOIemployeesshallonlyparticipatein “pinchhitter” coursesthatareapprovedbytheappropriateNBCAMDRegionalDirector.

2) Certificatedflightinstructors (CFIs), withaLetterofAuthorizationissuedbytheApprovalAuthority, maymanipulatetheflightcontrolsofDOIfleetaircraftwhileinstructingDOIflightcrewmemberpersonnelinanacceptedcourseofinstruction. ManeuversarelimitedtothoseincludedintheFederalAviationAdministration (FAA) PracticalTestStandards (PTS). Nospecialuseactivitiesarepermitted.

3) Exceptionsare:

a) Vendorsecond-in-commandpilotsneednotbeapprovedexceptwheresecond-in-commandexperienceisdefinedbytheprocurementdocument.

b) Operatorsauthorizedunder14CFR121areexemptfromspecificpilotcardingproceduresforpoint-to-pointtransportation.

FlightLimitations, Aircraft DOIOwnedand/orOperated1.3:.

AAutopilotRequirements. IfanairplaneisnotequippedwithanIFR (InstrumentFlightRules) approvedandfullyfunctioningautopilot, acopilot (qualifiedasaSIC) isrequiredforallpassengerflightswhereIFRconditionsareanticipated. ExceptionsallowingsinglepilotIFRwithoutanautopilotareasfollows:

1) TakeofffromthedepartureairportinIMC (InstrumentMeteorologicalConditions) toapointnomorethan15minutesflyingtimeatnormalcruisespeedfromthatairportwhereVFRconditionsareknowntoexist.

2) OperateanaircraftinIMCunderIFRifunforecastweatherconditionsareencounteredwhileenrouteonaflightplannedtobeconductedunderVMCandadiversiontoremainVFRisnotpractical.

3) ConductanIFRapproachatthedestinationairport, ifunforecastweatherconditionsareencounteredattheairportthatdonotallowanapproachtobecompletedunderVFR.

B. AirplaneExternalLoadOperations. ExternalloadsshallonlybetransportedinaccordancewiththeFAA-approvedflightmanualsupplementor14CFR21.

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page4of13

C. AirplaneSingleEngineNightOperations. DOIOwnedorOperated.

1) Flightatnight (asdefinedin14CFR1) insingleengineairplanesshallbeinanairplaneequippedforIFRflightinaccordancewith14CFR91, SubpartB. Thepilotshallbeinstrument-ratedandcurrentatnightinaccordancewith14CFRPart61.Flightatnightisnotauthorizedinmountainousareasasdepictedin14CFR95, exceptasfollows:

a) OnNBCAMD-designatedflightroutes. NBCAMD-designatedroutesarebureaurequestedandinmountainousterrain; or

b) Withina20-nautical-mileradiusofalightedairport.

2) Exceptfortakeoffsandlandings, allnightflightsshallbeconducted:

a) Atleast1,000feetabovethehighestobstacle (2,000feetinmountainousareas) withinahorizontaldistanceof5nauticalmilesfromcourseintendedtobeflown; and

b) Withatleast3statutemilesvisibility.

D. Airplane: SingleEngine (Reciprocating-Engine-Powered). DOIOwnedorOperated.

1) IFRandVFRover-the-topflightinreciprocating-engine-poweredsingleengineairplanesshallbeinanairplaneequippedforIFRflightinaccordancewiththerequirementsof14CFR135andtheadditionalmaintenancerequirementsof14CFR135, SubpartJ (substitutingbureauforcertificateholder) fortheprevious100hoursofoperationorsincethelastoverhaul, whicheverisless. ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFR61SubpartsAandB. ForIFR, thepilotshallhaveacurrentflightcheckasper351DM3.

2) Reciprocating-engine-poweredsingleengineairplaneIFRandVFRover-the- topflightsshallnotbeplannedunlessweatherreportsandforecastsindicatethatthepilotcandescendintoVFRconditionsofatleast1,000feetand3milesincaseofanemergencyatanyenroutepointwhileflyingcross-countryincludingenroutetoanalternate.

3) Reciprocating-engine-poweredsingleengineIFRandVFRover-the-topflightsshallnotbeplannedorconductedintoexistingorforecastenrouteicingorotherpotentiallyhazardousweatherconditionsdefinedasSIGMETorAIRMETasdescribedintheAeronauticalInformationManual (AIM).

4) Reciprocating-engine-poweredsingleengineIFRandVFRover-the-topflightsshallnotbepermittedindesignatedmountainousareasasdepictedin14CFR95. (Note: ThisdoesnotprecludepilotsfromfilinganIFRflightplanandflyingunderIFRcontrolwhenweatherconditionsareVMC.)

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page5of13

5) Reciprocating-engine-poweredsingleengineairplanesmaybeoperatedinIFRonlyinnon-mountainousareas, provided:

a) Weatherconditionsatdepartureareatleast500-footceilingandone- milevisibility, orpublishedapproachminimums, whicheverisgreater.

b) Destinationweatherisreportedtobeatleast500-footceilingandone- milevisibilityorthepublishedapproachminimums, whicheverisgreater, atthetimeofdepartureandisforecasttoremainsofortheestimatedtimeofarrivalplusonehour. Alternateweatherminimumsshallbeinaccordancewith14CFR91.

c) Enrouteweathermeets1.3D(2) above.

E. Airplane: SingleEngine (Reciprocating-Engine-Powered). VendorOperatedorOtherGovernmentAgencyOwnedorOperated. Vendororothergovernmentagencyownedoroperated, reciprocating-engine-poweredsingleengineaircraftshallnotconductoperationsintoIMCornightconditionsasdefinedin14CFR1, withDOIpersonnelonboard.

F. Airplane: SingleEngine (Turbine-Engine-Powered). DOIOwnedand/orOperated, OtherGovernmentAgencyOwnedorOperated. Singleengineturbine-poweredairplanesusedforIFRflightshallmeettheequipmentrequirementsof14CFR135, SubpartC, andtheadditionalmaintenancerequirementsof14CFR135forsingleenginepassenger-carryingoperations (substitutingbureauorotheragencyforcertificateholder). ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFRPart61. ThepilotshallhaveacurrentIFRflightcheckasper351DM3.

G. Airplane: SingleEngine (Turbine-Engine-Powered) VendorOperated.

1) Vendorturbine-engine-poweredsingleengineaircraftoperationsshallnotbeconductedintoIMCornightconditionsasdefinedin14CFR1withGovernmentpersonnelonboard, unlesstheairplaneisequippedinaccordancewiththerequirementsof14CFR135, SubpartC.

2) Iftheaircraftissoequipped, IFRoperationsshallbeconductedinaccordancewiththevendor'sapprovedoperatingspecifications.

H. Airplane – Multiengine.

1) DOInightflight, asdefinedin14CFR1.1, conductedinamultiengineairplane, shallbeinanairplaneequippedforIFRflightinaccordancewith14CFR91, SubpartC. Thepilotshallbeinstrumentratedandcurrentatnightinaccordancewith14CFRPart61, SubpartA. Exceptfortakeoffsandlandings, allnightflightsshallbeconducted:

a) Atleast1,000feetabovethehighestobstacle (2,000feetinmountainousareas) withinahorizontaldistanceof5nauticalmilesfromcourseintendedtobeflown; and

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page6of13

b) Withatleast3statutemilesvisibility.

2) DOIIFRflight. MultiengineairplanesusedforIFRflightshallmeettheequipmentrequirementsof14CFR135, SubpartC, andtheadditionalmaintenancerequirementsof14CFR135, SubpartA, forsingleenginepassenger-carryingoperations (substitutingbureauorotheragencyforcertificateholder). ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFRPart61, SubpartA, andshallhaveacurrentIFRflightcheckasspecifiedin351DM3.

3) VendornightandIFR. VendornightandIFRoperationsshallbeconductedinaccordancewiththevendor’sapprovedoperationsspecifications.

I. Weather – DOIOwnedorOperatedAircraft, orOtherGovernmentAgencyOwnedorOperatedUnlessotherwisespecifiedinthischapter, thefollowingweatherconditionsshallbeusedastheminimumforallflightswithinDepartmentalaviationoperations.

1) VFR: 14CFR91, SubpartB.

2) SpecialVFR: 14CFR91, SubpartB.

3) IFR: 14CFR135, SubpartD.

a) DepartureMinimums. DOIpilotsmaynottakeoffinanaircraftunderIFRorbeginanIFRorVFRover-the-topoperationunlesstheweatherisatorabovethelowestappropriatepublishedapproachminimumsforthedepartureairport, andforwhichtypeapproachtheaircraftisequipped. Departuresmayalsobemadewhenweathermeetspublishedtakeoffminimumsoratleast ½-milevisibility (2,400runwayvisualrange (RVR)), whicheverisgreater. Thisrequiresanalternateairportthatisavailablewithin1-hourflighttimefromthedepartureairport. Theaircraftshallbeabletoreachthealternatewithoneengineinoperativeattheminimumenroutealtitude (MEA).

b) Non-StandardDepartureMinimums. DOIpilotsspecificallyapprovedareauthorizedlowertakeoffminimumsprovidingthefollowingcriteriaaremet:

i) VisibilityconditionsareatleastRVR1,600or ¼-mileorpublishedtakeoffminimums, whicheverishigher. IfRVRvisibilityisgiven, itmustbeutilized.

ii) ForRVR600departures, thedeparturerunwayshallbeequippedwithcenterlinelighting, runwaycenterlinemarkings, andRVRreadoutsavailablefortouchdown, midfield, androlloutzones. DeparturesmaybemadewithanRVRvalueof600feetorpublishedtakeoffminimums, whicheverishigher.

c) DestinationMinimums. AtakeoffwillnotbeinitiatedunderIFRorbeginanIFRorover-the-topoperationunlessthelatestweatherreports, forecasts, oranycombinationofthemindicatethattheweatherconditionsattheestimatedtimeofarrivalatthenextairportofintendedlandingwillbeatorabovetheauthorizedIFRlandingminimums.

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page7of13

d) AnalternateairportwillbespecifiedforallIFRflightsinaccordancewiththerequirementsof14CFR135, SubpartD.

e) AlternateMinimums. DOIpilotsmaynotdesignateanalternateairportunlessthelatestweatherreportsorforecasts, oranycombinationofthem, indicatethattheweatherconditionswillbeatoraboveauthorizedalternateairportlandingminimumsforthatairportattheestimatedtimeofarrival.

f) ApproachWeatherMinimums. AninstrumentapproachinIMCshallnotbeinitiatedatthedestinationunlessreportedweatherminimumsareatoraboveminimumspublishedfortheapproachtobeinitiated. If, aftercommencingtheapproach, weatherminimumsdeterioratebelowthatrequiredtoinitiatetheapproach, theapproachmaybecontinuedtothemissedapproachpointatthediscretionofthepilot-in-command. Descentbelowpublishedminimumsisnotauthorized.

J. Helicopter.

1) NightFlightRequirements. Single- ormulti-enginehelicopterflightsmaybeconductedunderVFRconditionsatnightprovidedthat:

a) TheaircraftisequippedforIFRandnightflightinaccordancewith14CFR91, SubpartC.

b) Thepilotisinstrumentratedinanycategoryandcurrentatnightinaccordancewith14CFR61, SubpartB.

c) Alltakeoffsandlandingscanbemadeinareaswheretheboundariesareclearlyshownbylights, reflectivematerialwhichcanbeilluminatedbythehelicopter'slandinglight, orotheridentifiablelandingaids.

d) Singleenginehelicopterflightsconductedatnightareconfinedtoareaswhereanautorotation, inanemergencysituation, canbeaccomplishedtolightedareasortoterrainknowntothepilottobefreeofwiresorotherhazardswhichmaybeindistinguishableatnight. Cross-countryflightsmaybeallowedoverpreplannedrouteswherehazardsareclearlymarkedonthehazardmapandarefamiliartothepilot. Pilotsmustmaintainvisualgroundlightreference. Nightflightsoverlargeareasofwaterorforestwheresurfacelightsarenotvisibleareprohibited.

e) Flightsinvolvingnightvisiongoggles (NVGs) mustcomplywithitemsa) and (b) above. Inaddition, NVGoperationsshallcomplywithastandardoperating

proceduresmanualforgoggleoperationsapprovedbyNBCAMD, Chief, DivisionofTechnicalServices - Headquarters.

2) IFR. FlightsintoIMCshallbeconducted:

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page8of13

a) InamultienginehelicoptercertificatedforIFRoperations.

b) Whenweatherminimumsmeetorexceedthoseprescribedin14CFR135, SubpartDforhelicopterIFRoperations.

c) OnlywithacrewcomplementwhichincludesaSIC.

3) WindRestrictions. Helicopteroperationsshallbeshutdownifthewindexceedsthoselimitationsestablishedintheoperator'sflightmanualormanufacturer'srecommendations. Ifnowindlimitationhasbeenprescribedbythemanufacturer, helicopteroperationsshallbeterminatedwhenwindspeedexceedsthefollowingconditions:

a) Lowleveloperations.

i) Smallhelicopters: 30knotsoramaximumgustspreadof15knots.

2) Medium/largehelicopters: 40knotsoramaximumgustspreadof15knots.

b) Flightsmorethan500feetfromthesurface: 50-knotwinds.

4) SnowOperations. Flightsinfallingsnowmaybeaccomplishedprovided:

a) VFRconditionsaremaintained.

b) Helicoptersareequippedwithengineintakeprotectionkit (snowkits) asprescribedbytheapprovedflightmanual.

5) ExternalLoadOperations.

a) Personnelessentialtothemissionmaybetransportedwhilecarryingexternalloadsprovidedthehelicopterisnotcertificatedintherestrictedcategory.

b) Anemptyretardantbucketmaybecarriedfromajettisonableslingduringthetransportingofgroundfirecrewstoafire.

FlightPlansandFlightFollowing1.4 .

AFlightPlans.

1) Pilotsshallfileandoperate:

a) OnaFederalAviationAdministration (FAA) flightplan; or,

b) OnanInternationalCivilAviationOrganization (ICAO) flightplan; or,

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page9of13

c) Inaccordancewithabureau-approvedflightplanprogram; or,

d) InaccordancewithanNBCAMDAssociateDirector-approvedvendorflightplanprogramspecifiedinanNBCAMDprocurementdocument. Flightplansshallbefiledpriortotakeoffwhenpossible.

2) BureauflightplanprogramsmaybeusedtoaccommodatespecializedbureaumissionsandmustbeapprovedasdelegatedbytheBureauDirector. Asaminimum, abureauflightplanprogrammustspecifyrouteofflight, estimatedtimeofarrival (ETA), howanaircraftwillbetrackedduringflight, andresponseproceduresshouldtheaircraftexperienceamishaporfailtocheckin.

B. FlightFollowing PilotsareresponsibleforflightfollowingwiththeFAA, theappropriateICAOentity, inaccordancewithabureau-approvedflightfollowingprogram, orinaccordancewithanNBCAMDAssociateDirector-approvedvendorflightfollowingprogramspecifiedinaNBCAMDprocurementdocument. Positionreportingshallnotexceed1-hourintervalsundernormalcircumstances.

1) BureauflightfollowingprogramsmustbeapprovedbytheBureauDirectororhis/herdesignee. Asaminimum, abureau-approvedflightfollowingprogrammustspecifyactionstobetaken (e.g., notifytheFAA) intheeventofanoverdueormissingaircraft. Positionreportsresultingfromuseofabureau-approvedflightfollowingprogrammustbedocumentedbythereceivingofficeandprovideenoughinformationtoenableeasylocationofanoverdueormissingaircraft.

2) Anaircraftisconsidered “overdue” whenitfailstomeetitsscheduledcheck-intimeortoarriveattheestimatedtimeofarrival (ETA), plus30minutes, andcannotbecontacted/located. Anaircraftisconsidered “missing” whenithasbeenreportedtotheFAAasbeing “overdue” andtheFAAhascompletedanadministrativesearchandfailedtolocatetheaircraft.

PassengerOperations1.5.

A. Manifesting. Thepilot-in-commandshallensurethatamanifestofallonboardpersonnelhasbeencompleted. Acopyofthismanifestshallremainatthepointofinitialdeparture. Manifestchangeswillbeleftatsubsequentpointsofdeparturewhenpractical. Inthoseinstanceswheremultipleshortflightswillbemadeinaspecifiedgeographicalareathatinvolvesfrequentchangeofpersonnel, asinglemanifestofallpassengersinvolvedmaybeleftwithanappropriatepersontoprecludeunreasonableadministrativeburden.

B. Briefing. Beforeeachdeparture, thepilot-in-commandshallensurethatallonboardpersonnelhavebeenorallybriefedinaccordancewiththebriefingitemscontainedin14CFR135, SubpartB. Inthoseinstanceswheremultiple, shortflightsaretobeconducted, thebriefingdoesnotneedtoberepeatedunlessnewpersonnelcomeaboard. Additionally, thebriefingshouldincludelocationofthefollowingitemsifinstalled/mounted/carriedontheaircraft:

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page10of13

1) Emergencylocatortransmitter (ELT).

2) Aviationlifesupportequipment (ALSE).

3) Firstaidkit.

C. Enplaning/DeplaningPassengers.

1) Onsingleenginelandplanes, theenginewillnotbestarteduntilallpersonnelareonboardandthedoorsareclosed. Atthecompletionoftheflight, theenginewillbeshutdown, thepropellerstopped, andtheswitches “OFF” beforecabindoorsareopenedforpersonneloffloading.

2) Onsingleenginefloatplanes, ifitbecomesnecessaryforanonboardindividualtoassistthepilotindockingorbeachingoperations, thisindividualwillbebriefedbythepilotonallsafetyprecautionspriortoeachoperation. Atnotimewillapassengerorcrewmemberbeallowedforwardofthewingstrutorholdlineonahighwingaircraftorforwardofthewingonalowwingaircraftwhilethepropelleristurning.

3) Onmultiengineairplanes, personnelloading/offloadingmaybeaccomplishedatenroutestopswithengine(s) runningonthesideoftheairplaneoppositethecabindoor, whenaqualifiedflightcrewmemberisatthecontrolsduringtheloading/offloadingprocess. Nopersonnelwillbeallowedonthesideoftheairplanewiththeenginerunning, withoutanescorttrainedinthehazardofthisactivity. Personnelloading/offloadingcanbeaccomplishedwithengine(s) runningonthesideoftheaircraftwiththeaccessdoorswhen:

a) Aqualifiedflightcrewmemberwillbeatthecontrolsoftheaircraft, and

b) Thepropellerislocatedforwardofthewingandthemaincabinentrancedoorislocatedunderorbehindthewing, and

c) Thepropelleriscapableofbeingfullyfeatheredwhiletheengineisrunning (turbo-propeller-poweredairplane), and

d) Anaircrewmember/flightcrewmemberescortisusedtoassistwithpassengerentrance/egressandtoensurethatclothing, hand-carrieditems, etc., aresecure.

4) Helicopterenginesneednotbeshutdownduringpersonnel loadingoroffloading, providingthepilotensuresallonboardpersonnelareorallybriefedonsafetyprecautions. Offloadingpersonnelshalldepartthehelicopter, asbriefed, withinthepilot'sview, avoidingtheuphillsideandrearofthehelicopter. Loading/offloadingpersonnelshallkeepheadsandequipmentlowtoavoidtherotorsystem.

SpecialOperations1.6.

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page11of13

A. ColdWeather. Flightoperationswithsingleengineaircraftshallnotbeconductedwhenthesurfaceairtemperatureis -40F, orcolder.

BAviationTransportofHazardousMaterials. HazardousmaterialsshallbetransportedasoutlinedintheInteragencyAviationTransportofHazardousMaterialsHandbookwww.nbc.gov/amd) issuedasasupplementtothischapter.

C. TemporaryFlightRestrictions. DOIpersonnelmayrequestaTemporaryFlightRestriction (TFR) underFederalAviationRegulation14CFR91, SubpartB, toprotectpersonsorpropertyonthesurfaceorintheairfromthehazardsassociatedwithanincidentonthesurfaceandtoprovideasafeenvironmentfortheoperationofdisasterreliefaircraft. TheproceduresnecessarytoobtainaTFRarecontainedintheInteragencyAirspaceCoordinationGuide (www.fs.fed.us).

D. UndercoverLawEnforcementOperationsinNon-AMD-ApprovedAircraft. DOIemployeesinvolvedinundercoverlawenforcementoperationsareauthorizedtouseunapprovedaircraftandpilotsduringthecovertphaseofanoperationproviding:

1) Theactivityisessentialtotheaccomplishmentofthemission; and

2) Suchuseisconsistentwiththeundercoveroperatingpolicyandpracticesofthebureauconcerned.

E. RapidRefuelingofTurbine-PoweredHelicopters. Rapidrefuelingistheintroductionoffuelintothehelicopterwhiletheengine(s) is/arerunning. Thisprocedureisoftenreferredtoashotrefueling.”

1) Rapidrefuelingispermittedwhenaclosedcircuitsystemispresentonboththepumpingandreceivingequipment, or

2) Openport (splash) refuelingispermittedinaccordancewiththeprovisionsofNationalFireProtectionAssociation (NFPA) Manual407 (www.nfpa.org), whenrequestedbythebureauandapprovedbytheappropriateNBCAMDRegionalDirector. Nopersonnel, otherthanthepilot, maybeonboardduringrefuelingoperations.

SpecialUseActivities1.7 . Specialuseactivitiesaretheutilizationofairplanesandhelicoptersinsupportofprogramswhicharenotpoint-to-pointflightactivitiesandwhichrequirespecialconsiderationsduetotheirfunctionaluseoruniqueequipmentrequirements. RefertoOPMSpecialUseActivitiesandRevisedStandardsforTechnicalOversight” forfurtherguidance.

A. OperationalRequirements.

1) Aircraftandpilotsshallbeapprovedforeachspecialuseactivitypriortouse. PrivatelyownedaircraftusedonofficialbusinessfortheDepartmentareprohibitedfromconductingspecialuseactivities.

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page12of13

2) EmployeesengagedinspecialuseactivitiesmustmeetthetrainingrequirementsoutlinedintheOPM “AviationUserTrainingProgram,” priortoconductingoperationalmissions.

B. PersonalProtectiveEquipment (PPE). PolicyanddetailedinformationareoutlinedintheAviationLifeSupportEquipment (ALSE) Handbook (www.nbc.gov/amd), issuedasasupplementtothischapter.

Airports/Heliports1.8.

A. Management. Itisthebureau'sresponsibilitytoestablishmanagementguidelinestoensureaviationfacilitiesareadequatelyplanned, constructed, secured, andmanaged.

B. Development

1) Airports. Construction, development, orclosingofanairportorlandingstripthatislocatedonDOIpropertyshallbeaccomplishedwithinappropriateFAAguidelinesAdvisoryCircularpublications).

2) Airtankerbasefacilities. DetailedproceduresfortheconstructionandoperationofairtankerbasefacilitiesareoutlinedinTheAirtankerBasePlanningGuidepublishedbytheNationalWildfireCoordinatingGroup.

3) Heliports. Detailedproceduresfortheevaluation, design, construction, andclosuresofheliportsareoutlinedinvariousFAAandNationalFireProtectionAssociationNFPA) publications.

4) Helispots. Detailedproceduresforthelocation, construction, andoperationalsafetyconsiderationsofhelispotsareoutlinedintheInteragencyHelicopterOperationsGuidewww.nwcg.gov).

RecordingofFlightTime1.9.

A. DOIAircraft. AHobbsmeter, recordingtachometerorclock/watchshallbeusedtorecordtimefromtakeoffrolluntiltheaircraftreturnstotheblocks.

B. VendorAircraftFlightTime.

1) Airplane. Flighttimewillbemeasuredfromthetimetheaircraftcommencesitstakeoffrolluntilitreturnstotheblocks. Elapsedtimewillbemeasuredinhoursandtenths/hundredthsofhours.

2) Helicopter. Flighttimewillbemeasuredfromliftofftotouchdowninhoursandtenths. Flighttimewillbemeasuredbymeansofanauthorizedtimerecorder.

C. FlightCrewmemberTime. Flighttimeforpilotsandotherflightcrewmembersshallaccumulateasdefinedin14CFRPart1, “FlightTime.”

07/27/11 #3899Replaces12/26/96 #3115

351DM1Page13of13

RelocationofConfiscatedAircraft1.10. Non-NBCAMDapproved, confiscatedaircraft, mayberelocatedtosecureareasprovided:

A. Inspection. Apersonauthorizedtoperformmaintenanceinaccordancewith14CFRPart43completesaninspectionforstructuralandoperationalcondition.

B. SpecialFlightPermit. Iftheaircraft'scurrentstatuscannotbedeterminedduetolackofmaintenancerecordsorothercircumstancesthatarenotreadilycorrectable, aSpecialFlightPermitwillbeobtainedfromtheFAAforaone-timeflightorseriesofflightstoanimpoundarea.

C. Pilots – MakeandModelExperience. PilotsshallmeetDOIrequirementsformakeandmodelexperienceandshallnotoperateunderaflighttimewaiver.

MechanicDutyLimitations1.11. Mechanicsshallnotexceedthefollowingdutytimelimitations:

A. Mechanics.

1) Withinany24-hourperiod, mechanicsshallhaveaminimumof8consecutivehoursoffdutyimmediatelypriortothebeginningofanydutyday. Travel, notlocalinnatureexceeding30minutestraveltime), willbecountedasdutytime.

2) Mechanicswillhave2fulldaysoffduringany14-dayperiod. Offdutydaysneednotbeconsecutive.

3) Dutytimeincludesavailabilityandworkoralertstatusatanyjobsite.

4) TheGovernmentmayfurtherrestrictdailydutyhoursandmayremovemechanicsforfatigueorothercausesbeforereachingtheirdailydutylimitations.

5) ThemechanicwillberesponsibleforkeepingtheGovernmentapprisedofdutylimitationstatus.

6) Relieforsubstitutemechanicsreportingfordutymayberequiredtofurnisharecordofalldutytimeduringtheprevious14days.

B. PilotsPerformingMechanicDuties. Referto351DM3.6Afordutylimitationspertainingtopilotsengagedinmechanicduties.

07/27/11 #3899Replaces12/26/96 #3115

351DM2Page1of7


EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter2 AircraftEquipmentandMaintenance


351DM2

Purpose2.1. ThischapterprescribesminimumaircraftequipmentandmaintenancestandardsforallactivitieswithintheDepartmentoftheInterior (DOI). ThisappliestoDOIfleetaircraft, commercialaviationoperations, andemployee-ownedprivateaircraftoperatedonofficialbusiness, cooperatoraircraftanduncertificatedex-militaryaircraft, operatedbyDOI.

Equipment2.2. Aircraft, engines, andequipmentshallbeoperatedandmaintainedwithinthelimitationsspecifiedbythemanufacturer. Thefollowingequipmentisinadditionto, orfurtherdefines, 14CFR91and/or121, 125, and135requirementsfortheflighttobeconductedandtheaircraft'scertificationequipmentrequirements.

A. FireExtinguishers. Thefireextinguisher(s) asrequiredby14CFR135shallbeahandheldbottle, withaminimum2-B:Crating, andmountedaccessibletotheflightcrew.

B. VHF-AMAeronauticalTransceiver Allpoint-to-point14CFR135aircraftshallhave, asaminimum, thecommunicationscapabilityrequiredbytheFederalAviationAdministration (FAA) foroperationasa14CFR135certificateholder.

1) Point-to-Point. Ifthepoint-to-pointflightisconductedbyotherthana14CFR135certificateholder (e.g., approvedcooperatoraircraft), communicationcapabilityshall, asaminimum, enableflightfollowing.

2) SpecialUse. Aircraftflyingfire-relatedspecialusemissionsandallDOI- ownedoroperatedaircraftshallhaveaminimumofone760-channelVHF-AMaeronauticaltransceiverinstalled, operatinginthe118.000MHzto136.975MHzin25kHzchannelincrementsandhavingaminimumoffivewattscarrierpoweroutput.

C. Floats. Singleengineaircraftoperatedbeyondpower-offglidingdistancetoshoreshallbefloat-equippedexceptwhereestablishedtrafficflowrequiresaircrafttooperatebeyondglidingdistancetoshoreduringtakeoffsandlandings. Multi-engineaircraftoperatedataweightthatwillallowittoclimb, withthecriticalengineinoperative, atleast50feetperminute, atanaltitudeof1,000feetabovethesurfacemaybeoperatedoverwaterwithoutfloats. DOIfleetland

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page2of7

aircraftmayberepositioned (ferried) withonlyflightcrewmembersonboardwithouttherequiredfloats.

D. EmergencyEquipmentforOverwaterFlights. RequiredemergencyequipmentforoverwaterflightisspecifiedintheAviationLifeSupportEquipment (ALSE) Handbook, issuedasasupplementtothischapter (www.nbc.gov/amd).

E. EmergencyLocatorTransmitter (ELT). DetailsarecontainedintheALSEHandbook.

F. SeatBeltsandShoulderHarnesses. DetailsarecontainedintheALSEHandbook.

G. AircraftTimeRecordingforMaintenance. Aircraftandcomponentmaintenancetimewillaccumulateasdefinedin14CFRPart1, “TimeinService.”

H. TrackingAntennas. AlltrackingantennainstallationsshallmeetFAArequirements. Trackingantennasmountedonaircraftwhosecruisespeedisgreaterthan180knotsand/orlackingwingstrutsshallhaveanFAA-certificatedDesignatedEngineeringRepresentative (DER) approval. Thisapprovalwillbeaccomplishedtodeterminethelocationofmountingantennasandtoestablishflightprofileinallaspectsofflightincludingclimb, cruise, highaltitude, descent, andflightsintoinstrumentmeteorologicalconditions. Theantennasmustalsobevisibletotheflightcreweitherbydirectvisionorthroughmirrorsorotherdevicesmountedtoprovideanundistortedviewoftheantenna. Astructuralandvibrationanalysismustbeaccomplishedtodeterminethelevelsofstressandvibrationwhentheantennasareinstalled. ThisapprovalwillnotnecessarilymeettherequirementsforaSupplementalTypeCertificateSTC); however, itwillestablishanengineeringbackgroundtoensuretheinstallationissafe.

I. PropellerArcMarkings. Float-equippedfleetaircraftwillhavepropellerarcwarningstripesconspicuouslymarkedoneachfloat.

SpecialUse2.3. Thefollowingareadditionalrequirementsforspecialuseactivities:

A. AerialCapture, Eradication, andTaggingofAnimals. Detailedproceduresandspecialequipmentrequirementsforanimalgathering, capturing, eradication, andtaggingarecontainedintheAerialCapture, Eradication, andTaggingofAnimals (ACETA) Handbook, issuedasasupplementtothischapter. (www.nbc.gov/amd).

B. FirefightingAircraftMarkings. Interagency-approvedfirefightingaircraftshallhavehighvisibilitymarkingsorathree-pointstrobeandpulsatinglandinglightsystem.

C. AerialDelivery. Airtanker, helitanker, smokejumper, air-to-groundaerialdeliveryaircraft, andequipmentshallhaveappropriateBoardapproval

D. IntercomSystem. Anintercomsystemcapableofservingthepilotandobservercompatiblewithrequiredprotectionheadgearshallberequired.

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page3of7

E. RappelorShort-HaulAttachmentDevices. AttachmentdevicesusedforhumanexternalloadsshallhaveNBCAMDapproval.

F. SurvivalKits. AsurvivalkitisrequiredinaccordancewiththeALSEHandbook.

G. FirstAidKits. AfirstaidkitisrequiredinaccordancewiththeALSEHandbook. FirstaidkitcontentsasrequiredbyFAAoperatingspecificationsmeetthisrequirement.

H. SmokejumperRestraintBenches. TheuseofthesmokejumperrestraintbenchesSimulaseats) thatarenotcertifiedintheaircraftislimitedtosmokejumpermissionsonly,

regardlessofaircraftcertification. Smokejumpersarerequiredtoweartheirprotectivesuitsandhelmetsfortakeoffandlandingwhenseatedonthebenchesduringsmokejumperretrievaloperations. Thebencheswillberemovedandreplacedwithconventional (FAA-approved) passengerseatswhenasmokejumperaircraftisusedtotransportpassengers.

Maintenance2.4.

A. DOIOwnedorOperatedAircraftandDOIEmployeePrivatelyOwnedAircraftTransportingPassengersonGovernmentBusiness. Theowner/operatorofanaircrafthastheprimaryresponsibilityformaintenance. MaintenanceofDOI-ownedaircraftisasharedresponsibilitybetweentheNBCAMDandtheoperatingofficeorbureau. MaintenanceofprivatelyownedaircraftpilotedbyauthorizedDOIemployeesonofficialbusinessistheresponsibilityoftheemployeepilotingtheaircraft. ThepilotisresponsiblefordeterminingthattheaircraftisinaconditionforsafeflightasstatedintheFederalAviationRegulations.

1) MaintenanceProgram: EachDOIentitythatoperatesaircraftshallberesponsibleforcomplyingwithamaintenanceandinspectionprogramtoensurethataircraftarekeptinacontinuousstateofairworthiness. Itshallconsistof, butnotbelimitedto, thefollowingitems:

a) InspectionPrograms. Aircraftinspectionprogramsshallcomplywith14CFRPart91, SubpartE.

b) WeightandBalance. Thecurrentemptyweightandcenterofgravityforallaircraftshallbecalculatedfromvaluesestablishedbyactualweighingoftheaircraftevery36calendarmonths. ThisdoesnotapplytothoseaircraftwhichhaveanFAA-approvedweightandbalancecontrolsystemortosingleengineaircraft, exceptNBCAMDmayrequiresingleengineaircrafttobeweighedatperiodsofconfigurationchangesandinstallationorremovalofequipmentwhichmaychangetheaircraft'scenterofgravity.

i) Allweighingofaircraftshallbeperformedonscalesthathavebeencertifiedasaccuratewithinthepreceding24calendarmonths. Thecertifyingagencymaybeanyaccreditedweightsandmeasureslaboratory.

ii) Alistofequipmentinstalledintheaircraftatthetimeofweighingmustbecompiled. Theequipmentlistwillincludethenameofeachiteminstalled.

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page4of7

Itemswhichmaybeeasilyremovedorinstalledforaircraftconfigurationchanges (seats, specialmissionequipment, etc.) shallalsobelistedincludingthename, weight, andarmofeachitem. Eachpageoftheequipmentlistmustidentifythespecificaircraftbyatleasttheserialnumberorregistrationnumberoftheaircraft. Eachpageoftheequipmentlistwillbedatedindicatingthelastdateofweighingorcomputation. Theweightandbalanceandequipmentlistmustberevisedeachtimenewequipmentisinstalledoroldequipmentisremoved.

c) MaintenanceManuals. Allaircraftshallbemaintainedinaccordancewiththefactory-approvedmaintenancemanuals.

d) MaintenanceRecords. Aircraftmaintenancerecordsshallbemaintainedinaccordancewith14CFR43and91.

e) MaintenancePersonnel. Maintenanceshallbeperformedonlybythosepersonsauthorizedinaccordancewith14CFRPart43. ADOIpilotmayperformpreventivemaintenanceonanyaircraftoperatedbythatpilot. SuchpreventivemaintenanceshallnotbecontrarytoanyFAA- orNBCAMD-approvedmaintenancesystem. Arepresentativelistofpreventivemaintenanceitemsmaybefoundin14CFR43, AppendixA(c). Onlyapersonsoauthorizedby14CFRPart43shallapproveanaircraftforreturntoserviceandanentryhasbeenmadeintheaircraftmaintenancerecord.

2) FlightTests: Onlyappropriatecrewmembersshallbetransportedduringaflighttest. Flighttestresultsshallberecordedintheaircraftmaintenancerecord. Theaircraftshallnotbeoperateduntilithasbeenapprovedforreturntoserviceinaccordancewith14CFR43andafunctionalflightcheckperformedbyapilotcertificatedinaccordancewith14CFR61following:

a) Majorrepairs; or

b) Replacementofengine, powertrain, propeller, rotorsystem, retractablelandinggearsystemorprimaryflightcontrol, oradjustmentofaprimaryflightcontrolsystem.

3) OverhaulandReplacement: Allaircraft, aircraftengines, propellers, orappliancesforwhichthemanufacturerhasrecommendedanoverhaulorreplacementtimeshallbeoverhauledorreplacedinaccordancewiththoserecommendationsorotherFAA-approvedoverhaulintervals.

4) SpecialFlightPermits: WhenanFAASpecialFlightPermitisrequired, approvalforitsusemustbeobtainedfromtheChief, DivisionofTechnicalServices – HeadquartersortheAMDAlaskaRegionalDirectorpriortoflightofanyDOI-ownedoremployee-operatedaircraftthat:

a) Doesnotmeetitstypedesignduetomishapdamage, or

b) Exceedsexpirationofmaintenanceinspectiontime, or

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page5of7

c) Exceedscomponentreplacementtime.

5) MinimumEquipment: Eachaircraftshallmeetitstypedesignincludingequipment, placardsandmarkings, andaircraftdocuments. Alltypedesign-requiredinstrumentsandequipmentinstalledintheaircraftshallbeinoperablecondition. However, aircraftmaybeoperatedwithinoperableequipmentinaccordancewith14CFRParts91.213, 121, 125, or135asappropriate.

6) AlterationofDOIFleetAircraft: ConfigurationcontrolisacriticalelementofAMD’stechnicalmanagementandmishappreventionresponsibilitiesforDOIowned (fleet) aircraft, asprovidedforin112DM10. Inits “continuedoversightrole” foraviationactivitieswithinDOI, itisimperativethatAMDbeinvolvedwheneveranyalteration (Includingproposedremovalororiginalmanufacturer’sequipment (OEM) isconsideredforfleetaircraft. Initscustomerservicerole,” AMDworkscloselywithresponsiblebureaumanagerstoprovidetimely

assessmentofrequestedaircraftalterationsinsupportofDOImissions. Inbalancingthesetwoimportantroles, thefollowingDOIfleetaircraftalterationpoliciesapply:

a) BureaupersonnelarenotauthorizedtoalteranyDOIfleetaircraftwithoutapprovalofAMD.

b) ProposedalterationstoanyDOIfleetaircraftshallbesubmittedtotheAMDAlaskaRegionalDirector – AnchorageorChief, DivisionofTechnicalServices – Boiseforapprovalpriortoanysuchalterationtakingplace. Becausethecomplexityofproposedalterationscanvarywidely, thetimerequiredtoadequatelyassessthesafetyandcompatibilityofproposedalterationscanalsovarygreatly. Regardlessofthecomplexityoftheproposedalteration, AMDwillprovideanassessmentwithin30calendardaysofthereceiptoftherequest. Alterationrequestsoflessercomplexitywillbeassessedinlesstime.

c) Copiesofalldocumentation, includinganFAAForm337, ifappropriate, andtheaircraftweightandbalanceshallbeforwardedtoAMDuponcompletionofthealteration.

d) AnyproposedremovalofOEMequipmentoraircraftalterationwhichmightaffectsafety-of-flightorappreciablyaffectweight, balance, structuralstrength, performance, powerplantoperations, flightcharacteristics, orotherqualitiesaffectingairworthiness, aircraftvalueand/orthatisnottobedoneaccordingtoacceptedpracticesorcannotbedonebyelementaryoperations, shall:

e) BeforwardedbytheAMDrepresentativeidentifiedin (b) above, totheAMDAssociateDirectorforapproval.

NOTE: Equipmentwhichwouldberoutinelyremovedorinstalled (e.g., skis, floats, externalcameramounts, trackingantennas, etc.) requiresonlyaninitialapproval

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page6of7

B. DOIEmployee (Privately) OwnedandOperatedAircraftwithoutPassengers, AircrewMembers, orFlightCrewmembersotherthantheOwner. Theaircraft, includingavionics, shallbefullymaintainedinaccordancewith14CFR91, SubpartE.

C. VendorAircraft.

1) AircraftshallbemaintainedinaccordancewithapplicableFARsandthevendor'soperationsspecifications. Aircraftcomponents, whichhavereachedthepublishedlimitationspecifiedbyFAAorthemanufacturer, shallbeinspected, overhauled, and/orreplacedasrequiredbyFAAorbythemanufacturer'spublication. Enginesand/ormajorcomponentshavinganestablishedtimebetweenoverhaul (TBO) orfinitelifeshallbereplacedinaccordancewiththemanufacturer'srecommendationoranapprovedextension.

2) Maintenanceperformedonsingleengineairtankersoperatedinaccordancewith14CFR137shallberequiredtobeinspectedinaccordancewiththefollowing:

a) A100-hourinspectionprogram, and

b) Anannualinspectionprogram, or

c) Aprogressiveaircraftinspectionprogram.

3) Aircraftshallbemaintainedinaccordancewithallapplicablemandatorymanufacturers’ bulletinsasrequiredbyoperationsspecificationsoridentifiedbyNBCAMDandFAAAirworthinessDirectives (ADs).

D. Uncertificated, Ex-MilitaryAircraftOperatedbyDOI.

1) Uncertificatedaircraftshallbemaintainedandinspectedinaccordancewithanactivemilitarymaintenanceprogramforthespecificmake, model, andseriesofaircraftbeingoperated.

2) Ifanactivemilitarymaintenanceprogramforthespecificmake, model, andseriesisnotavailable, analternativeprogramforasimilarmake, model, andseriesmaybesubstitutedwhentheNBCAMDAssociateDirectorcandetermineequivalency. Therequestingbureau/agencyshallreviewtheproposedsubstituteprogramandprovidenecessaryinformationtosupporttheproposal, toincludeconsiderationsofthefollowingissues:

a) Malfunctionsanddefectreportingsystem.

b) Servicebulletin, technicalbulletindevelopmentandissue.

c) Manualrevisionforflight, maintenance, andpartsmanual.

d) Safetyofflightnotices.

07/27/11 #3900Replaces12/26/96 #3116

351DM2Page7of7

e) Systemformonitoring, updatingTBO/finitetimes.

3) Modificationstoex-militaryaircraftshallbeapprovedbytheNBCAMDAssociateDirector, beforealteringtheaircraft. Datausedformodifyingaircraftshallconformtothesamestandardsrequiredtomodifycertificatedcivilaircraft. DocumentationofmodificationsshallconformtotheoriginalmilitarymaintenancerecordsystemwiththeadditionoftheuseofFAAForm337. ThecopyshallnotbeforwardedtotheFAA.

E. DOIUseofInteragencyCommitteeforAviationPolicy (ICAP) InspectionPlanningGuides (IPGs). TheNBCAMDAssociateDirectormayapproveGovernment-operatedaircraftwhenitcanbeverifiedthattheaircraftarebeingmaintainedunderanNBCAMD- approvedICAPIPGstandard. Referto351DM4forfurtherguidance.

AircraftApprovalDocuments2.5.

A. AircraftDataCards/ApprovalLetters.

1) AircraftoperatedbyDOI, exceptthoseoftheUSFSfleet, shallbeinspectedbyanNBCAMD-approvedinspectorandhaveacurrentaircraftdatacarddetailingtheauthorizeduses.

2) Vendoraircraft, excludingthoseflyingpoint-to-pointorhighreconnaissancemissions, shallbeapprovedbyanNBCAMDapproved/acceptedinspectorpriortouse. SeeOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight.”

3) Cooperatoraircraft, otherthanthosefromagenciesissuedagency-wideapprovalbytheNBCAMDAssociateDirector, shallhaveacurrentletterissuedbytherespectiveRegionalDirector (See351DM4, “CooperatorOperations”).

B. ApprovalDuration.

1) AllDOIaircraftandvendorspecialuseaircraftdatacards/approvallettersshallbevalidfornotmorethan18calendarmonths.

2) AllotherDOIaircraftapprovals (i.e., forpoint-to-pointonlyaircraft) shallbevalidfornotmorethan39months.

3) NBCAMDwillrevokeapprovalsforaircraftfailingtomaintainrequiredstandards.

07/27/11 #3900Replaces12/26/96 #3116

351DM3Page1of21


EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter3 FlightCrewmemberPolicy


351DM3

General3.1. ThischapterprescribesflightcrewmemberpolicyforallaviationactivitieswithintheDepartmentoftheInterior (DOI), includingDOIandvendorflightcrewmembers

ACertificates.

1) MedicalCertificate. ApersonmaynotactasapilotorinanyothercapacityasaflightcrewmemberforDOI, unlessthatpersonhasacurrentandappropriatemedicalcertificatethathasbeenissuedunder14CFRPart67.

2) AirmanCertificates. FlightcrewmembersmustpossessappropriateFederalAviationAdministration (FAA) AirmanCertificatesfortheirpositions, e.g., pilots, navigator, flightengineer. TheNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) shallapproveflightcrewmembers, exceptfor14CFRPart121operations.

BPilot-In-Command (PIC). TheassignedPICisthefinalauthorityforthesafeoperationoftheaircraft. Iftwo-pilotcrewsareused, thePICforthemissionshallbedesignated. ThePICisresponsiblefor:

1) Exercisingcommandauthorityoverallassignedcrewmembersfromthetimeofreportingfortheflightuntilthemissioniscompleted.

2) Adequatesecurityoftheaircraft.

3) Supervisingthefuelingoftheaircrafttoincludetype, quantity, andqualityinaccordancewiththeAviationFuelHandlingHandbook (www.nbc.gov/amd).

4) Determiningaircraftweightandbalance.

C. Second-in-Command (SIC). SICresponsibilitiesandauthorizationsforflightduties:

1) AnassignedSICisfullyqualifiedintheaircraftcertificatedforacrewoftwoormore; pilotdutiesmaybesharedatthediscretionofthePICwhenpassengersareonboard. Ona

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page2of21

flightwherenopassengersareonboard, aSIC/prospectivePIC-in-trainingmaymanipulateaircraftcontrolsatthediscretionofthePICwhenthePICholdsacurrentinstructor'sratingandanappropriatetyperatingandfulldualcontrolsareavailable. ASICshallnotassumePICauthorityexceptinemergencysituationsduetoincapacitationofthePIC.

2) AnassignedSICisinanaircraftcertificatedforsinglepilot; theSICmayoperatethecontrolswithpassengersonboardatthediscretionofthePICwhenthePICholdsacurrentinstructorsrating.

D SpecialUsePilotQualifications. Inadditiontootherminimumpilotqualificationcriteriaprescribed, pilotsengagedinspecialuseactivityshallmeetthefollowing:

1) Flightsconductedwithin500feetofthesurface (lowlevel):

a) 200hoursPICincategoryinlowleveloperationsovertypicalterrain; or

b) 10hoursincategoryoflowlevelflightinstructionwithaCFIwithintheprevious5yearsfollowedbyalowlevelflightcheckbyanNBCAMDapprovedpilotinspector. LowlevelflightinstructionshallbeinaccordancewithproceduresestablishedbyNBCAMD.

2) AerialCapture, Eradication, andTaggingofAnimals (ACETA). RefertotheACETAHandbook (www.nbc.gov/amd).

3) HelicopterExternalLoads. FARPart133approvalrequired (vendoronly).

4) OffshorePlatformLandingandVesselLandingPilotQualification. Pilotsengagedinoffshoreoperationsshallmeetthefollowingadditionalrequirements:

a) 200hoursPICofoffshorenavigationwhichincludesplatformorvessellandings; or

b) 50hoursPICofoffshorenavigation, whichincludesplatformorvessellandings, withintheprevious12months.

5) RappelOperations. Meetthefollowingrequirements:

a) 50totalhoursinmake, model, andseriesoffered,

b) 100hoursinweightclassduringlast12months,

c) 25hoursrappel, short-haul, orexternalload (sling) experience (longlinerequiringprecisionplacement), last12months, and

d) Additionally, thepilotshallmaintaincurrencyinhelicopterrappelflyingatthesamefrequencyrequiredoftherappelspotter (every14days). Ifthiscannotbeaccomplished

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page3of21

every14days, aproficiencyrappelflightmustbecompletedpriortoconductinganactualoperationalmission,

e) Attendrappeltraining (optionaltoparticipateonrappelorshort-haulsimulator). Thistrainingshallbeconductedanddocumentedbyaqualifiedspotterandincludethefollowing:

i) Briefingandfamiliarizationonrappelbracketandhardpointsforthespecificmodel.

ii) Seatingarrangementforrappelersand/orspotters.

iii) Rappelcargoplacement/locationanddeploymentsequenceandmethod.

iv) Exitproceduresandsequences.

v) Performaminimumofsixgroundmockupsintheaircraftmodeltobeused, includingriggingaircraftforrappelmission; deployingcargo; anddeployingrappelers.

vi) Briefingonanypeculiaritiesofthespecificmodel.

f) Demonstrateabilitytooperatehelicopterduringaseriesofsimulatedrappels/cargoletdown/short-haul.

g) Demonstrateabilitytocoordinatewiththerappelspotter.

h) Uponmeetingtheaboverequirements, thepilotmaybeapprovedforhelicopterrappeloperationsorshort-hauloperations, asappropriatebyanNBCAMDHelicopterInspectorPilot.

6) Short-HaulOperations. SeetheShort-HaulHandbook (www.nbc.gov/amd).

DOIGovernmentPilotQualifications3.2. DOIorganizationshiringDOIpilotsshallchecktheFAAdatabaseforaccident/incident/violationhistorypriortoemploymentcommitment. TheFAAdatabaseshallalsobecheckedpriortograntingflightauthoritytocurrentemployees. RequeststotheFAAforpilot "Accident/IncidentandEnforcementActionHistory" mustincludethepilot'sfullname, AirmanCertificatenumber, anddateofbirth. TheresultsshallbeforwardedtotheChief, DivisionofTechnicalServices - Headquarters. Priortograntingflightauthoritytocurrentemployees, acheckoftheFAAdatabaseforexistingaccident/violationhistorywillbeconductedbyNBCAMD.

A. Requirements. ThefollowingareminimumrequirementsforaDOIpilottoconductflightactivitiesonofficialbusinessfortheDepartmentoftheInterior.

1) Commercialpilot'scertificatewithappropriatecategoryandclassratings;

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page4of21

2) Instrumentrating (notrequiredforhelicopterVFR);

3) Recentflightexperienceappropriatetothedutiesbeingperformed (14CFR61);

4) NotwithstandingOfficeofPersonnelManagement (OPM) ClassificationseriesrequirementsforGS-2181ProfessionalPilots, forIFRoperations, theminimumpilotexperiencerequiredis:

a) 1,500hoursoftotalpilottime;

b) 1,200hoursPICincategory;

c) 25hoursPICnightincategory;

d) 25hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist), andseriesforhelicoptersfortransportofpassengers, otherthanaflightcrewmember;

e) 75hoursofactualorsimulatedinstrumenttime, atleast50hoursofwhichwereinactualflight; and

f) 200hoursPICmultiengineairplane, whenapplicable.

5) 24hoursPIClastfiscalyearincategory, including6hoursinlast6monthsincategory. Apilotfailingtoobtaintheminimumannualflighthourrequirementshallberequiredtoaccomplishatleast2hoursdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinformationwillberecordedinareliablerecord (e.g., pilot’slogbook).

6) ReciprocatingEngineHelicopterOperation – 200hoursPICofreciprocating- enginehelicoptertime;

7) LandPlaneOperations - 25hoursPICofairplanesingle- ormulti-enginelandplaneexperience, asappropriate.

8) SeaplaneOperations - 25hoursPICofairplanesingle- ormulti-engineseaplaneexperience, asappropriate. SeaplanehoursobtainedwhileparticipatinginaformalcourseofinstructionapprovedbyNBCAMDmaybecountedtowardthe25hourspilot-in-commandtime.

9) AmphibianOperations. Meettherequirementsinparagraph3.2A (7) and (8) above, plus10watertakeoffsandlandings, 10landtakeoffsandlandingsinanamphibian- configuredaircraft, and10hoursPICinamphibian-typeaircraft, asappropriate.

10) LargeAirplanes -

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page5of21

a) Meettherequirementsof (4) above;

b) 250hoursPICinlargeaircraftincategoryorapprovalbytheInteragencyAircraftCommanderEvaluationBoardasspecifiedintheInteragencySmokejumperOperationsGuide (www.aviation.blm.gov/airops.htm); and

c) 50hoursPICinmakeandmodelfortransportingpassengers (25hoursifpilothasattendedanNBCAMD-approvedtransition-trainingcourse, professionallyconductedtoincludeclassroomgroundschoolinmakeandmodel, includingflightevaluationwithcheckpilot).

11) TurbopropandJetAirplanes:

a) Meettherequirementsinparagraph3.2A(4) and (5) above,

b) 100hoursPICofturbine-poweredaircraft, or

c) 50hoursPICofturbine-poweredaircraftplusanNBCAMD-approvedschool. OperationsshallbelimitedtodayVMCflightactivitiesand,

d) 50hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist) fortransportingpassengers (25hoursPICifpilothasattendedaformaltransition-trainingcourse, toincludeanAMD-approvedgroundschoolinmakeandmodel, includingflighttrainingcurriculum, andanAMDflightevaluation).

12) AllDOIpilotsarerequiredtoattendtrainingasprescribedintheOPM “DOIPilotTraining.”

13) DOIpilotssupportinginteragencyfireincidentsshall:

a) Beauthorizedbytheirrespectivebureautoprovidesuchsupport.

b) Meetthepilotqualificationrequirementsof351DM3.3, except3.3A(1)(e).

B. DOIGS-2181Pilot. InadditiontomeetingtherequirementsofOfficeofPersonnelManagement, “QualificationsStandardsforGeneralSchedulePositions,” classificationseries2181, andthegeneralrequirementsforallDOIpilotsstatedinparagraph3.2Aabove, andforVFRoperations, 10hoursPICinmakeandmodel. SeeOPM “DOILikeMakeandModels” groupinglistfortransportofpassengers.

C. Incidental/Dual-FunctionPilot.

1) Anincidentalpilotshallhavea “LetterofAuthorization” issuedbytheemployee’sRegional/State/Areaofficehead, withconcurrenceoftheBureauNationalAviationManager. ThisLetterofAuthorizationshallexpire24monthsfromthedateofissuance. The

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page6of21

lettermustincludeadescriptionofpilotdutiesandrestrictionsincludinganyspecialuserequirements. Bureausmayfurtherlimitanincidentalpilot’sauthorizedoperations.

2) Incidental/dual-functionpilotsshallmeetthefollowingminimumratingandexperiencerequirementspriortoflyingoperationalmissions.

a) ToconductflightactivitiesfortheDepartmentoftheInterioronofficialbusiness, anincidental/dual-functionpilotmusthaveaminimumof500hoursPICincategoryandmeetthegeneralrequirementsofparagraph3.2abovefortheselectactivitytobeperformed.

b) ToconductIFRactivities, therequirementsofparagraph3.2A(4) arerequired.

D. Second-in-Command

1) Aircraftcertificatedforsinglepilot:

a) Commercialpilot'scertificate (withappropriatecategoryandclassratings);

b) Instrumentrating (notrequiredforhelicopterVFR);

c) Recentflightexperience (14CFR61, asappropriate); and

d) WhenasecondpilotisrequestedbytheOfficeoftheSecretary, thispilotshallmeettherequirementsof351DM3.2C, appropriatetothecategoryandclassofaircraftaswellastheflightrules (VFRorIFR) towhichtheflightistobeconducted. TheSecretarymaywaveallorpartofthispolicy.

2) Aircraftcertificatedforcrewoftwoormore. Inadditiontotheabove, VisualFlightRules (VFR):

a) 500hoursPICincategory.

b) 25hoursPICnightincategory.

c) 24hoursPIClastfiscalyearincategory, including6hoursinlast6monthsincategory. Apilotfailingtomeetannualminimumsshallberequiredtoaccomplishatleast2hoursdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinstructionshallberecordedinareliablerecorde.g., pilot’slogbook).

d) 100hoursPICinmultiengineaircraft.

e) 25hoursPICinseaplanes, whenappropriate.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page7of21

f) Attendedaformaltransition-trainingcourse, whichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation.

g) ASIC-in-trainingisrestrictedfrommanipulationoftheflightcontrolsduringoperationalmissions.

VendorPilotQualifications3.3.

A. Vendor, Pilot-in-Command (PIC) Airplane. PilotsshallmeetthePICrequirementsof14CFR135andthefollowing:

1) AirplaneVFRandIFR. AllPICtimelistedbelowshallbeinairplane.

a) 1,500hourstotalpilottime.

b) 1,200hoursPIC.

c) 200hoursPICmultiengineairplane, whenapplicable.

d) 25hoursPICinseaplanes, whenapplicable.

e) 100hourslast12months, anycategoryexceptforairtankers; ormeetingalternatecriteria, acceptabletotheapprovalauthority.

f) ForVFRoperations – 10hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist) fortransportofpassengers.

g) ForIFROperations – 25hoursPICinmakeandmodel (andseriesforhelicopters) fortransportofpassengers.

2) ForIFRflight, 75hoursinstrument (50hoursinflight) formultiengineoperations.

3) Largeairplanes, exceptforairtankers (refertoairtankercontract):


b) 250hoursPICinlargeairplanes; and

c) 50hoursPICinmakeandmodelfortransportofpassengers (25hoursifthepilothasattendedaformaltransition-trainingcoursewhichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation).

4) Turbopropandjetairplanes, exceptforairtankers:


07/27/11 #3901Replaces12/26/96 #3117

351DM3Page8of21

b) 100hoursPICinturboproporjetairplanesasappropriate; and

c) 50hoursPICinmakeandmodelfortransportofpassengers (25hoursifthepilothasattendedaformaltransition-trainingcoursewhichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation). (SeeOPM “DOILikeMakeandModels” groupinglist.)

B. VendorPilot-in-Command (PIC) Helicopter PilotsshallmeetthePICrequirementsof14CFR135andthefollowingforhelicopterVFRandIFRoperations. AllPICtimelistedbelowshallbeinhelicopters.

1) 1,500hoursPIC.

2) 100hourswithinthelast12months (anycategory), 50hoursPIC.

3) 50hoursPICinmakeandmodel (25hoursPICifpilothassatisfactorilycompletedafactoryschoolandcheckoutinmakeandmodel).

4) 10hoursPICinmake, model, andseriesinthelast12months.

5) 100hoursPICinturbine-poweredhelicopters (whenflyingturbinehelicopters).

6) 200hoursPICinreciprocatingengine-poweredhelicopters (whenflyingreciprocatingenginehelicopters).

7) Approvedforexternalloadsinaccordancewith14CFR133, whenappropriate.

C. VendorSecond-In-Command (SIC). AllSICpilotsshallmeettheSICqualificationsprescribedin14CFR135, SubpartE.

1) WhenasecondpilotisrequestedbytheOfficeoftheSecretary, thispilotshallmeettherequirementsof351DM3.3AorB, asappropriate, aswellastheflightrules (VFRorIFR) towhichtheflightistobeconducted. TheSecretarymaywaveallorpartofthispolicy.

VolunteerPilots3.4. SomebureauswithintheDepartmentoftheInteriorhaveauthoritytousevolunteerstoassistwiththeaccomplishmentofcertainbureaufunctions. Thispolicyistoaugmenttheexistingbureauauthorityregardingtheuseofvolunteersaspilots (seeOPMVolunteerPilots”).

FlightEvaluations3.5.

A. General. FlightevaluationsshallbeconductedinaccordancewiththeappropriateFAAorNBCAMDPracticalTestStandards (PTS), whichdescribesthestandardsacceptabletoanNBCAMDapprovedinspectorasevidenceofcompetencyinvariouspilotoperations. OnlyindividualsauthorizedbytheNBCAMDAssociateDirectormayapprovepilotsforDOIuse.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page9of21

BFlightEvaluations - StatusofNBCAMDApprovedInspectors. NBCAMDapprovedinspectorsconductflightevaluationsofanapplicantforaDOIPilotQualificationCard/LetterofAuthorizationforthepurposeofobservingtheapplicant'sabilitytoperformsatisfactorilytheproceduresandmaneuversontheevaluation. Theinspectorisnotpilot-in- commandoftheaircraftduringtheflightevaluation, unlessbyprioragreementwiththeapplicantorotherpersonwhowouldotherwiseactaspilot-in-commandoftheflightorportionoftheflight. Neithertheapplicantnortheinspectorareconsideredpassengersandthereforearenotsubjecttotherequirementsorlimitationsforthecarriageofpassengersspecifiedin14CFR61.

C. FlightEvaluations - DOIPICs.

1) Pilotsareresponsibleforschedulingandsuccessfullycompletingrequiredflightevaluations. ThosewhofailtodososhallberemovedfromDOIflightstatus, exceptforapprovedtrainingorflightevaluations.

2) Frequency.

a) VFRflightevaluationsshallbevalidforaperiodof13months.

b) IFRflightevaluationsshallbevalidforaperiodof6months.

c) Flightevaluationscompletedinthecalendarmonthbeforeorafterthecalendarmonthinwhichtheywererequiredareconsideredascompletedinthecalendarmonthinwhichtheywererequired.

d) Inordertoperform, asrequestedbyanNBCAMDapprovalauthority, aspecialuseflightactivity, apilotmusthavesuccessfullycompletedaflightevaluationadministeredbyanNBCAMDapprovedpilotinspectorwithinthespecifiedmonths, asappropriate, inthatactivity (seeOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight”). Theseflightevaluationsmaybegiveninconjunctionwithothernormallyrequiredannualflightevaluations. Thepilotshallbegivenaflightevaluationinanaircraftproperlyequippedforthespecialuseactivitybeingevaluated.

3) PreemploymentFlightEvaluation. Prospectivepilotsmaybeadministeredpre- employmentflightevaluationsthatevaluategeneralskillandknowledgeratherthanspecificmake/modelknowledge.

4) InitialFlightEvaluation.

a) Pilotsshallshowevidenceofdualinstructionwithin60daysofthescheduledflightevaluation, fromaCFIinmakeandmodelinwhichtheflightevaluationistobeconducted. Apilotwhocannotprovidesuchevidence, buthasloggedPICdutiesinalikemakeandmodelofaircraft (seeOPM “DOILikeMakeandModels” groupinglist) maybeexemptfromtheserequirements, ifauthorizedbyanNBCAMDpilotinspector.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page10of21

b) DOIemployeesshallnotperformpilotdutiesuntilsuccessfullycompletinganinitialDOIflightevaluationadministeredbyanNBCAMDpilotinspector. Aninitialflightevaluationisrequiredineachcategoryandclassaircraftinwhichtheindividualisexpectedtoperformpilotduties.

5) RecurrentFlightEvaluations.

a) General.

i) RecurringflightevaluationsarerequiredandmaybeaccomplishedbyanyNBCAMDapprovedpilotinspectorwhenrequestedbytheNBCAMDorbycompletionofaflightrefreshercourseapprovedbyNBCAMD.

ii) Pilotsfailingtomeetannualminimumsshallberequiredtoaccomplishatleast2hoursofdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinstructionwillberecordedinareliablerecord (e.g., pilot'slogbook).

iii) RecurringflightevaluationsmaybeobtainedfromanFAAoperationsinspectorwhenauthorizedbyanNBCAMDRegionalDirectorortheChief, DivisionofTechnicalServices - NBCAMDHeadquarters. UponcompletionoftheFAAflightevaluation, acopyoftheFlightCheckform (FAAform8400Series, StatementofCompetency, ProficiencyQualification, etc.) orNBCAMDFlightEvaluationform (AMD-69, www.nbc.gov/amd), signedbytheFAAinspector, shallbeforwardedtotheappropriateNBCAMDRegionalDirectorortheChief, DivisionofTechnicalServices - NBCAMDHeadquarters.

b) VFRRecurrentFlightEvaluations.

i) PICsflyinganyturbine-poweredairplaneandallairplanesrequiringatyperatingshallaccomplishanannualNBCAMDflightevaluationineachmakeandmodelortype (SeeOPM “DOILikeMakeandModels” groupinglist).

ii) Forallotherairplanes, theannualflightevaluationmustbeaccomplishedinthemostcomplexaircraftinclass, everyotheryear.

iii) Pilotsflyingaircraftonskisshallhaveaskiconfigurationevaluationrideeach24calendarmonths.

iv) VFRflightevaluationsmaybeconductedinconjunctionwitharequiredIFRflightevaluationifthatevaluationincludestakeoffs, landings, andappropriateairandgroundhandlingmaneuvers.

v) HelicopterpilotsshallaccomplishtheannualVFRflightevaluationrequirementineachspecificmakeandmodeltobeflown.

c) IFRRecurrentFlightEvaluations.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page11of21

i) IfapilotisconductingIFRoperationsindifferentcategoryaircraft, flightevaluationsshallbegivenineachcategoryandclassinrotation, butnotmorethanoneflightevaluationduringeach6-monthperiodisrequired.

Example: Ifapilotismaintainingcurrencyintwolargeairplanesandoneormoresmallairplanes, theannualevaluationineachlargeairplaneshouldbescheduledat6-monthintervalswhenpractical. ThiswillmeetallbasicIFRcheckrequirements.

ii) IfapilotisconductingIFRoperationsinoneormoreairplanesrequiringatyperating, anIFRevaluationmustbeaccomplishedineachairplanetypewithinthepreceding12months. ThesemiannualIFRflightevaluationmaybeaccomplishedinanyotherIFR-equippedairplane.

iii) ApilotmaintainingIFRcurrencyonlyinhelicoptersmusttakethesemiannualIFRflightevaluationinahelicopterequippedforIFRoperations. Ifapilotisalsomaintainingcurrencyinairplanes, alternatesemiannualIFRflightevaluationsmaybeaccomplishedinanairplane.

iv) SemiannualIFRflightevaluationsmayalsobeconductedinafullyequippedflightsimulatorthatmeets14CFR141orisapprovedbytheNBCAMDRegionalDirectororChief, DivisionofTechnicalServices - Headquarters.

v) SmallaircraftsinglepilotIFRwithautopilotauthorizationmustbedemonstratedbyanIFRflightevaluationandtheapprovalnotedinthepilot'srecordsbeforethepilotmayexercisetheprivilege. PilotsflyingsingleengineairplanesIFR (withinDepartmentalManualsingleengineIFRlimitations) neednothaveanautopilotinthatairplane. Theautopilotcheckneedonlybedemonstratedonceevery12calendarmonths, duringtheinstrumentproficiencyevaluation.

d) FlightReviews. NBCAMDapprovedinspectorpilotsmayconductflightreviews, requiredin14CFR61, SubpartA, forDOIpilotswhenrequestedandscheduledinadvancewiththeinspectorandconductedinconjunctionwithanyDOI-requiredflightevaluation. IfanNBCAMDapprovedinspectorisrequestedtoconductaflightreviewatsometimeotherthanaDOI-requiredflightevaluation, thebureaumayberequiredtoreimburseNBCAMDfortheassociatedcost.

D. FlightEvaluations - DOISICs.

1) PilotswhofillaSICpositioninanyaircraftcertifiedforaminimumcrewcomplementofPICandSICshallmeettheIFRPICflightevaluationrequirementswiththeseexceptions:

a) Theindividualneednotholdatyperatingintheparticularaircraft.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page12of21

b) SICmustmaintainIFRcurrency; however, itneednotbeinthesamemakeandmodelaircraftinwhichperformingSICduties.

2) PilotsfillingaSICpositiononaircraftcertificatedforsinglepilotoperationneednothaveaflightevaluationinthatmakeandmodeliftheymeetotherbasicflightevaluationrequirements.

E. FlightEvaluations - PostAircraftAccidentorIncidentwithPotential Pilotsshalltakeaflightevaluationfollowinganaircraftaccidentandmayberequiredtotakeaflightevaluationfollowinganincident-with-potential. TheseflightevaluationsshallonlybeconductedbyNBCAMDpilotinspectors. ThisflightevaluationrequirementcanonlybewaivedbytheNBCAMDAssociateDirector.

F. FlightEvaluations - Interim. Thisflightevaluationisaqualityassuranceevaluation. TheNBCAMDhastheauthoritytoflightchecktheholderofaDOIPilotQualificationCard/LetterofAuthorizationatanytime. TheNBCAMDRegionalDirectorsandChief, DivisionofTechnicalServices - Headquarters, retainthisauthority. Thisflightevaluationmayincludeaproficiencycheckofanyoralloperationsforwhichthepilotisqualified. OnlyNBCAMDpilotinspectorsorNBCAMDapprovedpilotinspectorsmayadministeraninterimflightevaluation.

G. FlightEvaluation - Unsatisfactory.

1) DOIPilots. Ifanelementofaflightevaluationisunsatisfactory, thepilotinspectorshallmakewrittenrecommendation(s) tothepilot'ssupervisorandtheRegional/State/AreaAviationManager, outliningremedialtrainingandadditionalexperiencerequiredtoobtainthenecessarylevelofcompetency. Thepilotisrestrictedfromperformingofficialpilotdutiesrequiringthoseoperationsfounddeficient. Uponcompletionofrequiredtrainingandasuccessfulflightevaluation, thoserestrictionsmayberemoved.

2) VendorPilots. VendorpilotsreceivinganunsatisfactoryflightevaluationwillnotbeapprovedforDOIuseuntilsatisfactorycompletionofanotherflightevaluation.

H. FlightEvaluations - SpecialUse. RefertoOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight.”

I. FlightEvaluationCosts - DOIPilots.

1) GS-2181andDual-FunctionPilots. NBCAMDinspectorpilotsshallbefurnishedatnodirectcosttotherequestingbureau. Aircraftandrelatedcostsforflightevaluations, training, andupgradingshallbeprovidedbythebureauinvolved, orprocuredthroughtheNBCAMD, ifapplicable.

2) IncidentalPilots. TherequestingbureaumaybechargedforcostsincurredbytheNBCAMDinprovidinganinspectorpilot. Whereprivatelyownedaircraftareused, theindividualpilotorthebureauconcernedshallprovidetheaircraftandfund-relatedcostsforflightevaluationsandrequiredinspections.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page13of21

J. Currency - DOIPilots. Ifapilothasnotflownaspecificmakeandmodel (andseriesforhelicopters) withinthepreceding12months, asatisfactorydualinstructionperiodbyaCFIisrequiredinthatmakeandmodel (andseriesforhelicopters) beforeoperationalmissionscanresume (seeOPM “DOIMakeandModels” groupinglist).

AdministrativeProcedures3.6.

A. FlightandCrewDutyLimitations.

1) Flightcrewmembersshallbelimitedtothefollowingflighthouranddutyhourlimitations (dutyincludesflighttime, grounddutyofanykind, andstand-bystatus).

a) Allflightcrewmembersshallhavetwo24-hourperiodsofrest (offduty) withinany14consecutivecalendardays. IntheconterminousUnitedStates, thesetwo24-hourrestperiodsshallbe2calendardaysoffduty. Flightcrewmembersonlargehelicoptersandalloffshorevendorpersonnelmaywork14consecutivedaysprovidedtheytake7calendardaysoffdutybeforebeginninganew14-dayperiod.

b) Allflightcrewmembersshallhaveaminimumof10consecutivehoursofrest (offduty) nottoincludeanypreflightorpostflightactivitypriortoanyassigneddutyperiod.

c) Timespentbyaflightcrewmembertravelingtoorfromadutyassignment, andnotlocalincharacter, shallnotbeconsideredpartofacrewrestperiod.

d) Forasinglepilotcrew, thefollowinglimitationsapplyinadditionto (a), b), and (c) above.

i) Amaximumof8hoursflighttimeduringanyassigneddutyperiod.

ii) Amaximumof14consecutivedutyhoursduringanydutyperiod.

iii) Amaximumof42hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires36ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.

e) Foratwo-pilotcrew, (aqualifiedPICandSIC), thefollowinglimitationsapplyinadditionto (a), (b), and (c) above.

i) Amaximumof10hoursflighttime (8hoursforfiremissions) duringanyassigneddutyperiod.

ii) Amaximumof14consecutivedutyhoursduringanyassigneddutyperiod.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page14of21

iii) Amaximumof50hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires40ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.

f) Foranaugmentedcrew, thefollowinglimitationsapplyinadditionto (a), b), and (c) above.

i) Apilotassignedtoaugmentatwo-mancrewshallbePICqualifiedintheaircrafttowhichthecrewisassigned. Ifaflightengineer/mechanicisrequiredonthebasiccrew, thatpositionshallalsobeaugmented.

ii) Amaximumof14hoursflighttimeduringanyassigneddutyperiod. Ifflighttimeexceeds12hoursduringanydutyperiod, adequatesleepingfacilitiesaboardtheaircraftmustbeprovidedfortheaugmentedcrewpositions.

iii) Amaximumof18dutyhoursduringanyassigneddutyperiod.

iv) Amaximumof50hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires40ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.

g) Flightandcrewdutytimeonallairtankeroperationsshallbeinaccordancewiththesingle-pilotrequirements, paragraph (d) above. Theexceptionisthattwo- pilotoraugmentedcrewsmayoperateinaccordancewithparagraph (e) aboveaslongasnolowleveloperationsareinvolved.

h) Anytimethepilotisengagedinmechanicduties, thattimewillapplyagainstthepilot'sdutylimitations. Inaddition, alltimeinexcessof2hours (notnecessarilyconsecutive) willapplyagainstthepilot'sflightlimitations. (Referto351DM1.11formechanicdutylimitations.)

B. Reporting.

1) Crewdutyandflighttimeshallbereportedbyeachflightcrewmemberandusedtoadministerflighttimeanddutytimelimitations. Flighttimeincludes:

a) Military;

b) Charter;

c) Flightinstruction, toincludeFlightReviews;

d) FAAdesignees;

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page15of21

e) Anyflighttimeforwhichflightcrewmembersarecompensated;

f) Anyotherflighttimeofacommercialnaturewhethercompensatedornot; and

g) Performingflightcrewmemberdutiestoandfromadutystationcommuting).

2) Pilotsshallmaintainandmakeavailableuponrequestarecordofflightanddutytimeinsufficientdetailtodeterminecompliance.

C. DrugsandAlcohol.

1) DOI. InterioremployeesshalladheretoInterior-prescribeddrugandalcoholpolicyandprogramrequirements.

2) Vendors. VendorsshalladheretodrugandalcoholprogramrequirementsasspecifiedinapplicableFARs (FederalAviationRegulations).

D. PilotFiles. OfficialDOIpilotfilesshallbemaintainedattheNBCAMD. Itistheresponsibilityofeachpilotandpilotsupervisortoensurethataccurateinformationregardingcurrencydata, training, qualifications, andflightevaluationsisforwardedtotheNBCAMD. RecordsshallbemaintainedinaccordancewithDOISystemofRecordsOS-7, “AircraftCrew/MechanicInformationFile,” asestablishedunderthePrivacyActof1974andshallinclude:

1) DOIpilotfilesshallinclude:

a) OfficeofPersonnelManagement (OPM) form1170/21 (formerlyCSCform671) orequal (www.ntsb.gov/vacancies/forms/1170_21.pdf).

b) DOIpilotannualinformationupdate, formAMD-64Dwww.nbc.gov/amd).

c) InitialandrecurrentflightcheckformAMD-69 (www.nbc.gov/amd) orequal.

d) LetterofAuthorizationforincidentalpilots.

e) Copiesofthepilot'scurrentFAAAirmanCertificateandmedicalcertificate.

f) Correspondence, waivers, etc., pertinenttopilot'sinformationfile.

g) Pertinenttrainingrecords.

h) Accident/incidentinformation.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page16of21

2) VendorPilotFiles. TheNBCAMDretainsarecordofindividualpilotapprovalsintherespectiveRegionalOffice.

E. Interagency/DOIPilotQualificationCardsandCooperatorApprovalLetters. DOI/InteragencyPilotQualificationCardsshallbeissuedtoallapprovedDOIpilotsandthosepilotsapprovedunderaprocurementdocument. Forvendorpilotexceptions, referto351DM1.2B(1). Cooperatorsshallbeissueda “LetterofAuthorization” only. (See351DM4.)

F. PilotReviewBoard. APilotReviewBoard (PRB) isanadministrative, fact-findingproceedingconvenedtoassistNBCAMDmanagement. ThePRBexaminesinformationrelevanttothecontinuedqualification, disqualification, orreinstatementofanyDepartmentoftheInteriorfleet, contract, orotherpilotcarded/approvedtoprovideaviationservicestotheDepartmentoftheInterior. APRBmaybeconvenedbytheNBCAMDRegionalDirector, Chief, DivisionofTechnicalServices - Headquarters, ortheNBCAMDAviationSafetyManager. AppealauthorityrestssolelywiththeNBCAMDAssociateDirector. RefertotheOPM “PilotReviewBoard” forfurtherinformation.

G. Suspension/RevocationofaDOI/ InteragencyQualificationCard/letterofAuthorization. TheDOI/InteragencyQualificationCardandLetterofAuthorizationarethepropertyoftheU.S. Governmentandshall, uponrequest, besurrenderedtotheIIC, ASM, approvalauthority, ortheirauthorizedrepresentative. ThematterwillthenbeturnedovertotheappropriateNBCAMDRegionalDirectorforprocessinginaccordancewithestablishedprocedures.

1) Suspension. Uponreceiptofverbalorwrittencorrespondence, whichindicatesasafetyconcern, atemporary, impermanent, non-punitivesuspensionfortheholderofaDOI/InteragencyPilotQualificationCard/LetterofAuthorization, maybeinitiatedinaccordancewiththeAppendix. Followingan "aircraftaccident," theDOIAircraftAccidentInvestigator-in- Charge (IIC) isrequiredtotemporarilysuspendthepilot. TheNBCAMDIICorAviationSafetyManager (ASM) maytemporarilysuspendapilotfollowinganincidentwithpotential. TheNBCAMDApprovalAuthoritymaytemporarilysuspendthePilotQualificationCard/LetterofAuthorizationforduecause.

NOTE: DefinitionofSuspension: AtemporarywithdrawalofDOIfleet, vendor, orcooperatorpilotauthorization, pendinginvestigationofasafetyconcern (aircraftaccident, IWP). Itisintendedtoprovideastrategicpauseinoperationstoaffordareviewofthecircumstancessurroundingthesafetyconcern. Itisneitherapunitivenoradisciplinaryaction.

a) AnysuspensionactionstakenagainstavendorpilotshallbecoordinatedthroughthecommercialvendorwithwhomNBCAMDhasacontractualagreement.

b) AnysuspensionactiontakenagainstaDOIProfessional, Dual-FunctionorIncidentalPilotrequiresthenotificationoftheBureauNationalAviationManagerandthepilot’simmediatesupervisor.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page17of21

c) Thisaction, initself, doesnotjeopardizetheindividual’scommercialpilotcertificateissuedbytheFederalAviationAdministration.

2) Revocation. Onceithasbeendeterminedthatthesubjecteventmaywarrantapossiblerevocationofthepilot’sauthorization, suchactionwillbeinitiatedinaccordancewiththeAppendix. AnyactiontakenonavendorpilotshallbecoordinatedthroughthecommercialvendorwithwhomNBCAMDhasacontractualagreement. AnyrevocationactioninitiatedagainstaDOIProfessional, DualFunctionorIncidentalPilotshallrequirenotificationoftheBureau’sAviationBoardofDirectorsmember, theBureauNationalAviationManager, andthepilot’simmediatesupervisor.

NOTE: DefinitionofRevocation: CancellationofexistingDOIfleet, vendor, orcooperatorpilotauthorization.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page18of21

Appendix1

Suspension/RevocationProcess – PilotDOIPilotQualificationCard/InteragencyPilotQualificationCardor

LetterofAuthorization

TheDOI/InteragencyQualificationCardandLetterofAuthorizationarethepropertyoftheU.S. Governmentandshall, uponrequest, besurrenderedtotheInvestigator-In-Charge, AviationSafetyManager, CardingAuthorityortheirauthorizedrepresentative. ThemattershallthenbeturnedovertotheappropriateNBCAMDRegionalDirectorforprocessinginaccordancewithestablishedprocedures.

Agency: Inthecaseofagovernmentpilot: theemployingDOIbureau, USForestServiceorothergovernmentagency. Inthecaseofavendorpilot: theagencywithoperationalcontrolatthetimeofthemishap/incident.

Suspension: Atemporarywithdrawalofapilotauthorization, pendinginvestigationofasafetyconcerntoallowareviewofthecircumstancessurroundingthesafetyconcern. Itisneitherapunitivenoradisciplinaryaction.

Revocation: Cancellationofanexistingpilotauthorization.

CardingAuthority. NBC – AviationManagementDirectorate (NBC – AMD) RegionalOfficeDirectorsorUSFS, asappropriate.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page19of21

Action ResponsibleParty Timeframe

AnyReporting Party Assoonaspractical1. personmayprovidetheDepartmentNBC-AMD) withverbal/written

correspondence, whichindicatesasafetyconcern. AtemporarysuspensionmaybeissuedbytheCardingAuthorityatthetimeoftheevent.

2. TheCardingAuthoritywilltakethe Assoonaspracticalappropriateaction, asfollows: within72-hoursofa. Apilotinvolvedinanaircraftaccidentwillbe notificationofaCardingAuthoritytemporarilysuspendedfromperformingpilot safetyconcernordutiesuntilanappropriateinvestigationandany followingarrivalatresultantrequirementsthepilotmustmeetto themishapsiteregaintheirpilotauthorizationarecompleted. Thepilot, thevendor (ifappropriate), BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolvedorifthepilot’scardwasissuedbytheFS), andtheNBCAMDAssociateDirectorshallbenotifiedofanytemporarysuspensionaction(s) being

AssoonaspracticalCardingAuthoritytaken. within72-hoursofb. ApilotinvolvedinanaircraftIncidentWith notificationofaPotential (IWP) maybetemporarilysuspended safetyconcernorfromperformingpilotduties. Thepilot, the followingarrivalatvendor (ifappropriate), BureauNationalAviation themishapsiteManager, theFSAviationOperationsOfficer (if

aFSpilotisinvolvedorifthepilot’scardwasissuedbytheFS), andtheNBCAMDAssociateDirectorshallbenotifiedofanytemporarysuspensionaction(s) beingtaken.

3. TheCardingAuthoritywillprovidean CardingAuthority Within5daysofinformationupdatetotheNBCAMDAssociate initialsuspensionDirectorandtheBureauNationalAviationManagerortheFSAviationOperationsOfficerifaFSpilotisinvolvedorifthepilot’scardwas

issuedbytheFS) coveringthesafetyissuesinvolved, reasonforissuingatemporarysuspensionandanypreliminaryrecommendationsforremedialactions.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page20of21

4. TheCardingAuthoritywillappointaqualified CardingAuthority Within5daysofinvestigatortoinvestigateaircraftmishaps initialsuspension. accidentsandIWP) asappropriate.

5. Theinvestigatorshallcompleteapreliminary Investigator Within10calendarinvestigationintothefactsandcircumstancesand daysofinitialprovidetheCardingAuthoritywithadescription suspensionoftheevent, andthepreliminaryrecommendationsforthepilottoregaintheirpilotauthorization. 6. TheCardingAuthorityshallreviewthe CardingAuthority Within10calendarpreliminaryreportofanaircraftmishapand- daysofreceiptofa. Inthecaseofanaircraftaccident, informthe preliminarypilot, thevendorifappropriate, BureauNational investigationreportAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofthestatusoftheinvestigation, andtheCardingAuthority’srecommendations, inwriting. Thewrittennotificationmustalsoinformthepilot, thevendorifappropriate, BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofanyrequirementsthepilotmustmeettoregaintheirpilotauthorization. b. InthecaseofanIWPtheCardingAuthorityshallinformthepilot, thevendorifappropriate, BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofthestatusoftheinvestigation, andtheCardingAuthority’srecommendations, inwriting. IftheCardingAuthorityissuedatemporarysuspension, theCardingAuthorityshallconsultwiththeBureauNationalAviationManagerortheFSAviationOperationsOfficerifaFSpilotisinvolved, orifthepilot’scardwas

issuedbytheFS) onanyrequirementsthepilotmustmeettoregaintheirpilotauthorizationpriortoissuingsuchrequirements.

07/27/11 #3901Replaces12/26/96 #3117

351DM3Page21of21

7. UponreceiptoftheCardingAuthority’s Pilot Within30calendardecisionregardingcorrectiveaction(s) described daysofreceiptofain6(a) or6(b) above, orrevocation, apilotmay decisionfromthepresentnew, additionalsubstantiveevidenceand CardingAuthorityrequestre-considerationinwritingofcorrectiveaction(s) orrevocationinwritingtotheNBC- AMDAssociateDirector. 8. Uponreceivingawrittenrequestfor NBCAMD Within30calendarreconsiderationtheNBC-AMDAssociate Associate daysofreceiptDirectorshallreviewtheentirerecord, shall Directororconsidertheevidencesubmitted, andmayconsult designatedwiththepilot, thepilot’srepresentative(s), or representativeagencymanagersandissueawrittendecision. Awrittenrequestforreconsiderationmaybemadeatanypointduringthesuspension/revocationprocess. TheNBC-AMDAssociateDirectorhastheoptiontoreferthemattertoaPilotReviewBoard.

NOTES

1. Ifatanytimeduringthisprocess, adecisionismadetoproceedwiththerevocationofanindividual’spilotauthorizationtoconductflightoperationsfortheDepartmentoftheInterior, thetemporarysuspensionshallremainineffectuntilthefinaloutcomeisdetermined.

2. RequestsforextensionofanyoftheaboveprocesstimelimitsmustbemadeinwritingbytheresponsiblepartytotheNBC-AMDAssociateDirectororhis/herdesignatedrepresentativeaheadofthesubjectdeadline. NBC-AMDAssociateDirectorwillrespondinwritingtosuchrequestswithin10calendardaysofreceipt.

3. APilotReviewBoard (PRB) maybeconvenedinaccordancewithestablishedprocedurestoassistinthecollectionandexaminationofevidence, andmakerecommendationsonpilotstatusatanystageoftheprocessatthediscretionoftheNBCAMDAssociateDirectorordesignatedrepresentative.

07/27/11 #3901Replaces12/26/96 #3117

351DM4Page1of9


EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter4 CooperatorOperations

OriginatingOffice: NationalBusinessCenter

351DM4

General4.1.

A. Purpose. ThischapterprescribespoliciesandproceduresfortheuseofCooperatoraircraftandpilots; affiliate, otherGovernmentagency, andmilitary, (excludingincidentalpassengeruseofmilitaryaircraftorwhenDepartmentoftheInterior (DOI)employeesareprovidingassistanceattherequestofthemilitaryduringresponsetoaspecialevent; inthesecases, employeesareexpectedtofollowapplicablemilitarypolicy).

B. Policy. AnyreimbursementofCooperatorsmustbeinaccordancewiththecurrentappropriatePublicLawdealingwiththisissueaswellasorderingofuncertificatedaircraftandretentionofassociatedrecords, asappropriate. NationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) isresponsiblefordeterminingifCooperatoraircraft, pilots, andsupportequipmentmeetapplicableDOItechnicalandsafetystandards. DOIbureausareresponsiblefordeterminingifapprovedCooperatoraircraftcanmeetmissionobjectivesanddesiredlevelsofoperationalefficiency. Additionally, itisFederalpolicynottocompetewithprivateindustry.

C. BureauResponsibilities. Theidentification, approval, use, andoversightofCooperatorsrequireaneffective, collaborativeworkingrelationshipbetweentherequestingbureauandtheNBCAMD.

1) BureauFieldOffices.

a) MeetwithprospectiveCooperatorstoexplainapprovalanduseprocedures. Gatherinformationidentifiedin (c) below.

b) SendarequestforCooperatorinspectionandusetotheappropriateNBCAMDRegionalDirectorthroughtheBureauNationalAviationManagerforconcurrence.

07/27/20113902Replaces12/26/963118

351DM4Page2of9

c) Includedwiththerequestshouldbethefollowinginformation:

i) NameofCooperatoragencyandpointofcontacttoincludephonenumbersande-mailaddressifavailable.

ii) Requestedaircraftmakeandmodel, pilot(s) name, andsupportequipment.

iii) Intendeduse.

iv) IfreimbursementthroughNBCAMDiscontemplated, acopyofthedocument(s) authorizingtherelationship (e.g., multi-agencyagreement).

v) Therequestingbureaupoint-of-contacttoincludephonenumbersande-mailaddressifapplicable.

vi) Periodofneed – singleuse, singleyear, orrepetitivemultiyear.

2) BureauNationalAviationManager:

a) Processfieldrequestanddetermineifaircraftrequestedcanmeetmissionobjectivesanddesiredlevelsofoperationalefficiency.

b) EnsurethecontrollingbureauunitunderstandsandcanproperlymanagetheuseoftheCooperatorresource.

c) ForwardapprovedfieldrequestsandsupportinginformationtotheNBCAMDservicingRegionalOffice.

D. AviationManagementDirectorateResponsibilities.

1) RegionalOffices:

a) ReceiveandreviewbureaurequestsforrequiredinformationandbureauNationalOfficeconcurrence.

b) Acknowledgereceiptofrequestanddiscussscopeofworkandestimatedtimeframeswithrequestingbureauoffice.

c) EstablishcontactwithrequestedCooperatortodiscussscopeofworkandassociatedtimeframes.

07/27/20113902Replaces12/26/963118

351DM4Page3of9

d) CoordinatewithotherNBCAMDoffices, asappropriate.

e) EstablishaMemorandumofAgreement (MOA), MemorandumofUnderstanding (MOU), oranInteragencyAgreement (IAA), asappropriate, foractivityinasingleNBCAMDgeographicregion. IfactivityinvolvesmultipleAMDRegions, forwardtoAMDforprocessing.

f) EnsureanagreementisinplacewiththeCooperator, detailingaircrafttobeusedandstatedrate(s), ifapplicable.

g) Issuelettersofauthorizationforaircraft, pilots, andsupportequipmentthatmeetapplicableDOItechnicalandsafetystandards.

h) ProvideongoingsupporttoBureau/Cooperatorfieldactivitieswhenrequested.

2) NBCAMDNationalHeadquarters: CoordinatetheCooperatorapprovalprocessforrequestsencompassingmorethanoneNBCAMDgeographicregion.

E. FlightOperationsStandardsandProcedures.

1) AircraftEquipment. Aircraftmustbeappropriatelyequippedforthemission (referto351DM2.2).

2) PersonalProtectiveEquipment (PPE). AllDOIemployeesshallwearpersonalprotectiveequipment, asper351DM1andtheAviationLifeSupportEquipmentHandbook (www.nbc.gov/amd) whenflightsaretoengageinspecialuseactivities.

3) OperationsinRestrictedCategoryandUncertificatedAircraft.

a) OperationofaircraftcertificatedintheRestrictedCategoryshallbelimitedtothespecialpurposeoperationsauthorizedbythatcertificate. Alloperationsshallbeinaccordancewith14CFR91, SubpartD, andtheaircraftoperatinglimitationsoftheRestrictedCertificate. ForaircraftwithmultipleAirworthinessCertificates, theoperatingrulesoftheCertificatebeingusedshallapply.

b) Operationsofuncertificatedaircraftshallbelimitedtotransportationofaircrewmembers (e.g., firefighters) andpropertydirectlyassociatedwiththemissionasauthorizedbythemostcurrentPublicLawpertainingtopublicuseaircraftand, appropriateDepartmentalguidance. Thisauthorizationdoesnotincludetransportationofpassengers. Forthistypetransportation, referto351DM1.

07/27/20113902Replaces12/26/963118

351DM4Page4of9

4) DOIOperationsInvolvingForeignAircraftinForeignCountries. Theprovisionsofthischapterdonotapplytoaircraftofforeignregistryoperatinginforeigncountries.

5) DOIOperationsInvolvingForeignAircraftintheU.S. AircraftofforeignregistryoperatedintheUnitedStatesaresubjecttotheprovisionsofthischapter.

F. AdministrativeProcedures.

1) ReportingRequirements. AllCooperatorusebyDOIshallbereportedbytheusingbureauinamannerprescribedbyAMD. IftheflightisatnocosttoDOI, “NotforPaymentPurposes” shallbenoted.

2) CostofInspection. Ifaninitialorfollowuponsiteinspectionisrequired, therequestingbureaumayberequiredtoreimburseAMD. Ifreinspectionsarerequired, thecostofthereinspectionshallbechargedtotheDOIbureaumakingtheinitialrequest.

3) ReportingAircraftMishaps. Theusingorganizationshallensureaircraftmishapsarereportedinaccordancewith352DM3.

AffiliateOperations4.2. DepartmentoftheInterior (DOI) bureaupersonnelmaybe, forthemutualbenefitoftheGovernmentandthecooperatingparty, nonrevenuepassengers/aircrewmembersaboardcivilaircraftoperatinginaccordancewith14CFR91, 121, or135.

A. OperationalStandards. Flightoperationstandardsdescribedin14CFR91areapplicable. Flightplans, flightfollowing, andflightanddutylimitationswillbeconsistentwith351DM3.

B. FlightCrewmemberPolicy. Pilotrequirements, standards, andqualificationsshallbeinaccordancewithvendorpilotstandardsprescribedin351DM3.3.

C. MaintenanceStandards.

1) TheaircraftshallhaveaStandardAirworthinessCertificateineithernormal, utility, ortransportcategory.

2) Asaminimum, theaircraftshallbemaintainedtotherequirementsof14CFR91, SubpartE, annualand100-hourinspections, progressive, oranFAA-approvedinspectionprogram.

3) Timebetweenoverhaul (TBO) requirementsarelocatedat351DM2.4A(3).

07/27/20113902Replaces12/26/963118

351DM4Page5of9

D. EvidenceofLiabilityInsurance. Minimumrequirementsof14CFR205.

E. SpecialUseActivityRequestandApprovalProcedures. Specialuseactivityflyingrequiresanonsiteinspectionofrecords, maintenance, aircraft, andaflightcheckofthepilotfortheintendedactivity. ThebureauisresponsibleforinformingtheCooperatoroftheserequirements.

F. PilotandAircraftApprovals. Pilotsandaircraftapprovedforflightactivityshallbeissuedaletterofauthorizationinlieuofpilot/aircraftcardsbytheappropriateNBCAMDauthorityapproval.

MilitaryOperations4.3. Theintentistoensure, tothemaximumextentpossible, thatagencymissionsareaccomplishedandGovernmentpolicyregardingnoncompetitionwithprivateenterpriseisadheredtoinallinstances.

AAuthority. TheuseofmilitaryaircraftissubjecttothelimitationsofDepartmentofDefense (DOD) Directive4500.9, DODDirective4515.13, DepartmentofHomelandSecurity, U.S. CoastGuardManualM3710.1, DOIManuals347DM9, 350-354DMseries, andtheappropriateNBCAMDOperationalProceduresMemoranda.

B. Definition. AnaircraftoperatedandmaintainedbyanactiveorreservecomponentallReserveforces, aswellasArmyNationalGuardandAirNationalGuard) oftheDepartmentofDefense (DOD), orbyanyactiveorreservecomponentoftheU.S. CoastGuard (USCG). AllreferencestomilitaryaircraftincludebothDODandUSCGaircraft.

C. Policy. Thefollowingpolicyisestablishedandisconsistentwithorspecificallyrequiredbytheabovereferences.

1) TheNBCAMDshallberesponsibleformakingfinaldeterminationastoavailabilityofcommercialresources.

2) Costfactorsarenotconsideredjustificationforuseofmilitaryaircraftinlieuofavailablecommercialsources. Essentially, ifcommercialsourcesarereasonablyavailableandcapableofperformingthemission, thecommercialsourceshallbeused.

3) MemorandumsofUnderstanding (MOUs) orLettersofAgreementcurrentlyineffectthatareconsistentwiththisdocumentshallnotbeaffected.

4) Arequestforimmediatetransportationinalife-threateningoroperationalemergencymaybemadedirectlytothemilitaryinstallation.

D. BureauResponsibility. Inadditiontotheresponsibilitiesidentifiedinparagraph4.1Cabove, thebureauidentifyingaprojectedneedfortheuseofmilitaryaircraftshall:

07/27/20113902Replaces12/26/963118

351DM4Page6of9

1) CoordinatewiththeappropriateNBCAMDRegionalDirectortoassistinasearchforcommercialresourceavailability.

2) Identifyandlocatemilitaryaircraftcapableofmeetingidentifiedneeds.

3) Initiateawrittenrequestfornon-emergencyusetotheappropriateNBCAMDRegionalDirector.

a) Requestsshallincludestatementsthatclearlydemonstratethattherequirementisinthenationalinterestandindicatesactiontakentowardobtainingcommercialresources.

b) Militarysupportspecificallyauthorizedbystatutenegatestherequirementforastatementconcerningnationalinterest. Therequestingagencymustfurnishareferencetotheappropriatestatute.

4) Submitrequestsformilitaryaircraftuseforoperationalemergencies (i.e., firefighting, naturaldisaster, etc.) directlytotheappropriateNBCAMDRegionalOffice.

5) InitiateaLetterofAgreementorMemorandumofUnderstanding (MOU) withtheDODsourceaftertheNBCAMDsecuresDODapproval. Thisagreementshallinclude:

a) StatementwhichrequirestheDODsourcetoprovideonlythosepilotshavingaminimumof500hourspilottimeincategory (notpilot-in-command (PIC);

b) Anyreimbursementrequirementsforservicesprovided;

c) Controlandsupportguidelinesgoverningtheuseoftheaircraft; and

d) Themethodbywhichtheusingbureaushallmonitortheresourcesprovided.

E. Approval. RequestsshallbeprocessedthroughbureauchannelstotheappropriateAssistantSecretaryandthentotheappropriateNBCAMDRegionalDirector (RD) forprocessing. TheNBCAMDRDwillforwardacopyofallapprovedrequeststhroughtheNBCAMDAssociateDirectortotheAssistantSecretary – Policy, ManagementandBudget (AS- PMB) totheAppropriateDepartmentofDefenseofficialforfinalapproval.

F. PilotandAircraftApprovals. AircraftandflightcrewmembersshallnotbeinspectedorissuedDOIqualificationcards.

07/27/20113902Replaces12/26/963118

351DM4Page7of9

G. StandardsforFireUseofNationalGuardHelicopters. ThisprovisionisforprocuringNationalGuardhelicoptersforemergencyfiresuppressiononly.

1) Chapter70, MilitaryUseHandbook (www.nifc.gov, NationalFireEquipmentSystem (NFES) 2175), specifiesthestandardforpilottrainingandqualificationforapprovingtheuseoftheseaircraftforemergencyfiresuppression.

2) AnyNationalGuardflightcrewmeetingthesepilottrainingandqualificationstandardsmaybeusedbyDOIbureausinfiresuppressionactivitiesprovidedtheappropriateinteragencyagreements (IAAs) betweenNBCAMDandtherespectiveNationalGuardStateorganizationisinplace.

3) ApprovalrequestsforuseofNationalGuardhelicoptersinfiresuppressionmissionsshouldbeinitiatedpriortothestartoffireseasonandshouldberoutedthroughtheBureauNationalAviationManagertotheservicingNBCAMDRegionalOffice. RequestshouldallowadequatetimeforNBCAMDtocoordinateandconductinteragencytraining. NBCAMDwillissuelettersofapprovalforaircraftandpilotsqualifiedforinteragencyfiremissions. QuestionsshouldbedirectedtotheappropriateNBCAMDRegionalOffice.

OtherGovernmentAgencyOperations4.4. ThissectionappliestogovernmentaircraftofU.S. registryattheFederal, State, andlocallevels.

A. Authority. TheuseofothergovernmentagencyaircraftissubjecttotheprovisionsoftheFederalPropertyandAdministrativeServicesActof1949, OfficeofManagementandBudget (OMB) CircularsA-76andA-126, theEconomyActof1932 (31U.S.C. 1535and1536), DOIManuals347DM9, 350-354DM, asappropriate, andallappropriateNBCAMDOperationalProceduresMemoranda (OPMs).

B. OperationalStandards. Flightoperationstandardsdescribedin14CFR91areapplicable. Flightplans, flightfollowing, andflightanddutylimitationswillbeconsistentwith351DM1.

C. FlightCrewmemberQualifications Pilotsshallbequalifiedinaccordancewiththerequirementsin351DM3.1AandB, and3.2.

D. MaintenanceStandards. Aircraftcertificatedinnormal, utility, transport, orrestrictedcategoriesshallbemaintainedinaccordancewith14CFR91, SubpartE, annualand100-hourinspection, progressive, oranFAA-approvedmaintenanceinspectionprogram. Therequirementtocomplywithspecifiedtimebetweenoverhaul (TBO) islocatedat351DM2.4A(3). UncertificatedaircraftmustbemaintainedinaccordancewithmaintenanceandinspectionprogramsacceptedbytheNBCAMDAssociateDirector.

07/27/20113902Replaces12/26/963118

351DM4Page8of9

E. VendorCrewsandAircraft. VendoraircraftandcrewsfurnishedbyothergovernmentagenciesshallmeetDOIstandards.

F. PilotandAircraftApproval. Pilotsandaircraftshallbeissuedaletterofauthorization, inlieuofpilot/aircraftcards, bytheappropriateNBCAMDRegionalDirector, whenapproved.

G. SpecialUseActivity. Specialuseactivitiesrequireanonsiteinspectionofrecords, maintenance, aircraft, andaflightcheckofthepilot. Thebureauisresponsibleforinformingthegovernmentagencyofthestandardscontainedin351DM3.2Aand3.2C.

H. ExcessMilitaryAircraftOwnedandOperatedbyaGovernmentAgency. NBCAMDmayapprovetheuseofgovernment-operatedexcessmilitaryaircraftwhenitcanbeverifiedthattheaircraftarebeingmaintainedunderanNBCAMD-acceptedInteragencyCommitteeforAviationPolicy (ICAP) InspectionPlanningGuide (IPG, www.gsa.gov) standard/criteria.

1) TransportofInteriorPersonnel.

a) ThegovernmentagencyofferingtransportationtoInteriorpersonnelshallprovidetherequestingNBCAMDRegionalofficewithaletteronofficialgovernmentletterhead, signedbyanappropriateofficial, statingthattheagencyhasadoptedtheICAPIPGasthebasisfortheirmaintenanceprogramforthespecificaircraftinquestionandismaintainingtheaircrafttotheIPGstandard. Theagencyshouldincludeintheletterthemake, model, andseriesoftheaircraft, thecurrentFAAregistrationnumber, andacopyofanairworthinesscertificate, shouldoneexist.

b) TheagencyshallprovidetheNBCAMDaccesstotheaircraftandmaintenancerecordsforverificationanddeterminationoftheconditionoftheaircraft, whenrequested. TheNBCAMDshallconductanonsitereviewofappropriateaircraftmaintenancerecordsandinspecteachofferedaircrafttotheappropriateICAPIPGstandard. Additionally, anyspecialuseactivitiestobeconductedshallrequireinspectionoftheaircrafttotheappropriateNBCAMDAircraftRentalAgreement (ARA) supplementorasspecifiedbytheAMDRegionalDirector,wherealetterofapprovalmaythenbeissued.

2) FutureICAPIPGApproval. TheNBCAMDAssociateDirectormayapprovefutureICAPIPGs (www.gsa.gov) whentheintendedbureauusermakessucharequestinwriting.

3) See351DM2.4D, “Uncertificated, Ex-MilitaryAircraftOperatedbyDOI.”

07/27/20113902Replaces12/26/963118

351DM4Page9of9

I. OtherGovernmentAgencyRevenueFlights. IftheseflightsaretobepaidthroughtheNBCAMDsystem, anInteragencyAgreement (IAA) withtheNBCAMDmustbeinplace. ThisIAAwillbepredicatedonanexistingagreementbetweenaDOIbureauandtheothergovernmentagency.

07/27/20113902Replaces12/26/963118

351DM5Page1of2


EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter5 AviationManagementServiceSupportforNon-FederalGovernmentEntities


351DM5

Purpose5.1. ThischapterdescribespoliciesandproceduresforprovidingNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) serviceofferingstonon-FederalGovernmentEntities.

Authority5.2.

A. Supporttonon-FederalGovernmentEntities. NBCAMD’sauthoritytosupportrequeststoprovideaircraftandrelatedservicestonon-FederalGovernmentEntities (whetherrequestedbyourbureaucustomersordirectlyfromthenon-Federalentity) isbasedupontheIntergovernmentalCooperationAct (ICA) of1968, aspromulgatedthroughOfficeofManagementandBudget (OMB) Circular97. Theauthorityisidentifiedasproviding “specializedortechnicalservices.” InadecisionbytheOMB, datedSeptember24, 1983, itwasstatedthatsuchservices (asthoseofferedbyNBCAMD) areincludedinthecategoryofsimilarservice

functionswhichanyFederalagencyisespeciallyequippedandauthorizedbylawtoperform.” However, NBCAMD’sapprovalordisapprovaloftheserequestswillhavetobedeterminedbyconsideringseveralfactorsinadditiontotheabove. Thesefactorsinclude:

1) Theserviceshouldnotbeprovidedifitcanbeprocuredreasonablyandexpeditiouslyfromordinarybusinesschannels;

2) Thedirectandindirectcostofprovidingtheserviceshouldbefullyrecovered; and

3) Theprovisionofadditionalstafforequipmentshouldnotbenecessarytoprovidetherequestedservice.

B. NoncompetitionRequirementoftheICA. TitleIIIoftheActrequiresimplementationprocedures “beconsistentwith, andinfurtheranceof, theGovernment’spolicyofrelyingontheprivateenterprisesystemtoprovidethoseserviceswhicharereasonablyandexpeditiouslyavailablethroughordinarybusinesschannels.”

07/27/11 #3903New

351DM5Page2of2

C. FirePresuppressionActivities. Firepresuppression, detection, andsuppressionsupporttotheStatesisspecificallyauthorizedbyPublicLaw90-577promulgatedbyTitle42, PublicHealthandWelfare, Chapter15A, “ReciprocalFireProtectionAgreements.”

SubmissionofRequestsfor “SpecializedorTechnicalServices” Supporttonon- 5.3FederalGovernmentEntities

AConditionsUnderWhichServicesMayBeProvided. ThespecializedortechnicalservicesofferedbyNBCAMDmaybeprovidedonlyunderthefollowingconditions:

1) OnlytotheStates, politicalsubdivisionsthereof, andcombinationsorassociationsofsuchgovernmentsortheiragenciesandinstrumentalities.

2) OnlyuponwrittenrequestofaStateorpoliticalsubdivisionthereof. RequestswillnormallybemadebytheChiefExecutiveofsuchentitiesandwillbeaddressedtotheappropriateNBCAMDRegionalDirector.

3) UponrequestandapprovalthataviationservicesbeprovidedbyNBCAMDforanon-Federal, Stateentity, NBCAMDwillpursuedevelopmentofanInteragencyAgreement (IAA) withthenon-FederalGovernmentEntityuser. Bysigningtheagreement, thecustomeriscertifyingfundsavailabilityforexpenditures. ThecustomerhasafiscalobligationtoNBCAMDwhenservicesarerequestedthroughNBCAMDserviceofferings.

4) InaccordancewiththepoliciessetforthinOMBCircularA-76, therequestingentity “mustcertifythatsuchservicescannotbeprocuredreasonablyandexpeditiouslybyitthroughordinarybusinesschannels.”

5) Suchserviceswillbeprovidedonlyuponpaymentorprovisionforreimbursement, toNBCAMDbytheunitofgovernmentmakingtherequest, ofsalariesandallotheridentifiabledirectandindirectcostsofperformingsuchservices.

6) Intheeventarequestforaserviceisdenied, theNBCAMDshallfurnishtheentitymakingtherequestwithastatementindicatingthereasonsforthedenial.

B. SubmissionofRequestforService. Allnon-FederalGovernmentEntityrequestsforserviceofferingsbyNBCAMDshallbeprocessedthroughtheappropriateNBCAMDRegionalDirectorandtheSupervisoryFinancialSpecialistforaction. ContactinformationisavailableontheNBCAMDWebsiteatwww.nbc.gov/amd.

07/27/11 #3903New

352DM1Page1of10


EffectiveDate July27, 2011Series AviationManagementPart352 AviationSafetyChapter1 AviationSafetyProgram


352DM1

Purpose1.1. ThischapterestablishespolicyforimplementationoftheaviationsafetyprogramwithintheDepartmentoftheInterior (DOI). TheprimaryobjectiveistheeliminationofunnecessaryorunacceptablerisksassociatedwiththeuseofaircraftinsupportofInteriorprograms.

Authority1.2. Federallawrequirestheheadofeachagencytodevelopandsupportactivitiesdesignedtoreduceemployeeinjuriesanddamagetoproperty, encouragesafepractices, andeliminatehazardsintheworkplace. (See5U.S.C. 7902; Sections6and19ofPublicLaw91-596, OccupationalSafetyandHealthActof1970, asamended; 29U.S.C. 651, etseq.; 29CFR1960; andExecutiveOrder12196.) ThisprogramisestablishedbytheNationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) AssociateDirector, inaccordancewithprovisionsofDepartmentalManual112DM10, 485DM1, and350DM1.

AviationSafetyProgramStructure1.3.

A. Philosophy. AviationsafetyandaircraftmishappreventioninDOIisbasedonthephilosophythatallaircraftmishapscanbepreventedandthatmishappreventionisaninherentfunctionofmanagement. AircraftmishapsrepresentacosttoDOIthatisunprogrammed, unpredictable, andunproductivetotheaccomplishmentofbureaumissions.

B. Policy. BureauDirectorsareultimatelyresponsibleforthemanagementofaviationresourcesandtheimplementationofaneffectiveaircraftmishappreventionprogram. Supervisorsandmanagersatalllevelsareresponsibleforthesafetyofaviationoperationsundertheircontrol. Withinthispolicyarethepracticalrequirementstoprovidesafeworkingconditions, preventinjuriestoemployees, andprotectpropertyfromdamage. Applicationofapprovedpracticesisafundamentalresponsibilityofmanagersandsupervisorsandrepresentsanareainwhichperformanceandaccountabilitymustbeemphasized. EachDOIorganizationinvolvedinaviationoperationsshallestablishanaviationsafetyprogram. Policydirectivesissuedbyeachbureaushallbeconsistentwiththeprovisionsof350-354DMseriesmanuals, NBCAMDOperationalProceduresMemoranda (OPM), andHandbooks.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page2of10

ProgramElements1.4. Thefollowingsixelementsareminimallyessentialtoallbureauaviationsafetyprograms.

A. AviationSafetyProgramResponsibilities.

B. AircraftMishapPreventionProgram.

C. AviationProgramEvaluation.

D. AviationSafetyAwardsProgram.

E. AircraftMishapInvestigation.

F. AviationSafetyEducationandTraining.

StaffingandTraining1.5.

A. Staffing.

1) Bureaudirectorsshallprovideadequatestaffingandtrainingofpersonnelnecessarytoensureaneffectiveaircraftmishappreventionprogram. Thesepositionsmaybeclassifiedasfull-timeequivalentorcollateraldutybasedonabureaumanagementassessmentofneeds.

2) Thefollowingminimumstandardsapplyinthedevelopmentofabureauaviationsafetyprogram:

a) AnAviationManagershallbedesignatedtoadministerthebureauaviationprogramatthenationallevel. ThisindividualwillbethoroughlyknowledgeableregardingbureauaviationactivitiesandwillmeetminimumtrainingrequirementsspecifiedintheAviationUserTrainingProgram.

b) AnAviationSafetyManagershallbedesignatedtoadministerthebureauaviationsafetyprogramatthenationallevel. WhileitisdesirablethatthisindividualholdaFederalAviationAdministration (FAA) CommercialPilotCertificate, itisnotmandatory. However, theindividualshallbetrainedintheaviationsafetymanagementsubjectslistedbelow. Ifnottrainedinthesesubjects, theindividualshallattendformalcourse(s) ofinstructioninconceptsandmethodsnecessarytoestablishandmaintainanationallevelaviationsafetyprogramwithin12monthsofappointment. Minimumtrainingincludesprofessionalinstitutioninstructionin:

i) Aircraftmishappreventionconceptsandmethods.

ii) Aviationsafetyprogramstructureandorganization.

iii) Managementskills.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page3of10

iv) Aviationpsychology/humanfactors.

v) Biomedicalaspectsofaviationsafety.

vi) Aviationsafetyprogramevaluations.

vii) Motivatingmanagement.

viii) Managingapart-timesafetyoffice.

ix) Legalaspectsofaviationsafety.

x) Riskanalysisandriskmanagement.

3) Theeducationandtrainingrequirementsspecifiedforthepositionsidentifiedaboveareminimums, regardlessofclassificationofthepositionasfull-timeorcollateralduty.

4) Bureauswithanaviationprogramexceeding20,000flyinghoursannuallyarestronglyencouragedtoestablishafull-timepositionfortheAviationSafetyManager.

B. EducationandTraining. TheeducationandtrainingofInteriorpersonnelatallorganizationallevelsistheresponsibilityofmanagement. Theminimumlevelofeducationandtrainingspecifiedinthe350-354DMseriesand485DMseriesshallbeprovidedtoappropriatebureaupersonnel.

AviationSafetyProgramResponsibilities1.6.

ANBCAMDAssociateDirector. TheNBCAMDAssociateDirectorisresponsiblefor:

1) DevelopingandimplementingaDepartment-wideaviationsafetyandaircraftmishappreventionprogramtoincludeanaircraftmishapandhazardreportingsystemandevaluationofbureauaviationprograms.

2) InvestigatingselectaircraftmishapsinvolvingDepartmentalaviationoperationsincooperationwiththeNationalTransportationSafetyBoard (NTSB), whereDOIwasexercising “operationalcontrol,” orforotherorganizationsthroughInteragencyAgreementsorServiceLevelAgreements. TheDirectorisalsoresponsibleforrepresentingtheDepartmentonallaircraftmishapinvestigationsand/orMishapReviewBoardswhereDOIhasinvolvement.

3) DevelopmentofDepartment-levelaviationpolicyforaviationsafetyandallmannerofaviationservicesinsupportofDOImissions, includingInteriorownedfleet, cooperator, andcommerciallyacquiredservices.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page4of10

4) KeepingtheAssistantSecretary - Policy, ManagementandBudget (A/S- PMB), andtheNBCDirectorapprisedofthestatusoftheInteriorAviationSafetyandAircraftMishapPreventionPrograms.

5) DevelopDepartmentalpolicystatementsregardingaviationmanagementfordocumentationintheDepartmentalManualbytheA/S-PMBwhichinclude:

a) StandardsforpilotsandaircraftutilizedinconductingDOIaviationactivities.

b) Aviationsafetyandaircraftmishappreventionfunctions.

c) Maintenancestandardsandinspectionprocedures.

d) Identificationofoperationalconsiderationsformishappreventionefforts.

6) Assistbureausindevelopingandimplementingaviationsafetyandaircraftmishappreventionprograms.

7) EstablishandmaintainapositiveDepartmentalaviationsafetyprogram.

8) Adviseandsupportbureauaviationsafetypersonnel.

9) AdministertheDOIAviationSafetyAwardsProgram.

10) ReviewDepartmentalandbureauaviationoperationalpublicationswhenrequested.

11) Identify, develop, coordinate, andconductessentialaviationsafety, aviationmanagement, andaircraftmishappreventioneducationtraining.

12) ProvidetechnicalassistancetoDOIAMAviationSafetyManagementpersonnelinconductingevaluations.

13) MonitorDOIairspaceneedsandcoordinateDepartmentalresponsestoproposedairspaceactions, whichwouldaffectbureauprogramsandfunctions.

14) FacilitatetheInteriorAircraftMishapReviewBoardprocessandforwardallBoardrecommendationstoappropriateactionoffices.

15) EstablishevaluationcriteriaforandprovideleadershipintheconductofaviationprogrammanagementandaviationsafetyprogrammanagementevaluationswithintheDepartment.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page5of10

16) Otherresponsibilitiesasspecifiedin112DM10, the350-354DMseriesandOPMs.

BNBCAMDAviationSafetyManager. TheManagershallestablish, maintain, andoverseetheDepartment-wideAviationSafetyandAircraftMishapPreventionPrograms. Themanager’sdutiesshallinclude, asaminimum, thefollowing:

1) ResponsibilityfortheinvestigationofallNTSBreportableaircraftmishapsoccurringwithinDOIaviationoperations.

2) Providingaviationsafetyrelatedtraining.

3) Providingtechnicaladviceonaviationsafetyissues.

4) Disseminatingaviationsafetyinformation.

5) MaintainingliaisonwithDepartmentandbureaunationalaviationmanagementpersonnelregardingtheDepartment’sAviationSafetyProgram.

6) ManagingtheAviationMishapInformationSystem (AMIS).

7) AssessingcompliancewithestablishedDepartmentalaviationmanagementandaviationsafetypolicies, concepts, andobjectives.

8) ManagingtheDepartment’sAviationProgramEvaluations.

9) ManagingtheDepartment’sAviationSafetyAwardsProgram.

C. BureauDirectors. BureauDirectorsareresponsiblefortheimplementationofanAviationSafetyProgramwithintheirorganizations. Theyshall:

1) PublishanAviationManagementPlantoimplementDepartmentalaviationpoliciesestablishedinParts350-354oftheDepartmentalManual, appropriateNBCAMDOperationalProceduresMemoranda (OPM), andotherguidelines. Anaviationmanagementplanshall:

a) Identifyrolesandresponsibilitiesforaviationpersonnelatthenational, regional, andlocalunitlevel.

b) RegionalandunitAviationManagementPlansshouldalsoidentifysafetyproceduresforallaviationoperations. Theseproceduresshouldincludedocumentedproceduresforprojectplanningwheninvolvedinspecialuseactivities.

2) FurnishacurrentbureauAviationManagementPlanandaviationmanuals, standards, policystatements, anddirectivesregardingtheiraviationprogram, includingaviationsafetyinformation, totheNBCAMDAssociateDirector.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page6of10

3) IdentifyandprovideresourcesfortheeducationandtrainingofpersonnelasrequiredintheDepartmentalOPM “AviationUserTrainingProgram” and485DM.

4) Integratethesixprogramelementsidentifiedinparagraph1.4intoallbureauaviationsafetyprograms.

5) EnsureapplicationofallDepartmentalandbureauaviationsafetypolicies.

6) DesignateaseniormanagementofficialtoserveasthebureaurepresentativetotheInteriorAviationBoardofDirectors.

7) DesignateaBureauAviationManager.

8) DesignateaBureauAviationSafetyManager (refertoparagraph1.5A(4)).

9) AssignarepresentativetoserveasliaisonwithNBCAMDforallNTSBreportablemishaps.

10) PromoteactiveparticipationintheAviationMishapInformationSystemAMIS).

11) Encourageattendanceataircraftmishappreventionseminars/trainingsessions.

12) EnsurebureauparticipationatInteriorAircraftMishapReviewBoards.

13) Establishandsustainasafetyculturewithintheirbureauthatisfoundedonprinciplesofoperationalriskmanagementsuchas: toidentifythehazards, assesstherisks, analyzeriskcontrolmeasures, makecontroldecisions, implementcontroldecisions, andsuperviseandreviewattheappropriatemanagementlevel.

DBureauManagement. BureauManagersareresponsiblefor:

1) Developingbureau-specificproceduresforimplementingaviationmanagementpolicy.

2) ProvidingguidancetobureauunitsinimplementingDepartmentalaviationmanagementandaviationsafetymanagementprogramrequirements.

3) Identifyingandprovidingappropriateresourcesfortheeducationandtrainingofstaff, linemanagers, andfieldpersonnelasoutlinedintheOPM “AviationUserTrainingProgram.”

4) Servingasafocalpointforaviationmatterswithinthebureau, toincludeaviationsafetyissues.

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page7of10

5) Coordinatingbureaupolicyregardingproceduresrelatingtoaviation.

6) Developingbureau-specificaviationsafetyandaircraftmishappreventionprogramsthatareinconcertwithDepartmentalphilosophy, policy, andobjectives.

7) ManagingbureauresponsibilitiesfortheInteriorAviationMishapInformationSystem (AMIS).

8) Encouragingandtrackingattendanceofbureaupersonnelataviationsafetymanagementeducationandtrainingcourses/workshops/seminars.

9) Disseminatingaircraftmishappreventioninformationtotheappropriatelevelswithintheirrespectivebureaus.

10) SupportingtheInterioraircraftmishappreventioneffortbymaintainingliaisonwiththeNBCAMDAviationSafetyManagerforaircraftmishappreventionpurposes.

11) Developingandcoordinatingbureauaviationsafetyandaircraftmishappreventionmeetings, conferences, workshops, orseminars.

12) Supportingthedevelopmentandmaintenanceofabureausafetyculturethatisfoundedontheprinciplesofoperationalriskmanagement.

ProgramPromotion1.7 . ResourcesshallbemadeavailableforeducationandtrainingasspecifiedintheDepartmentalOPM “AviationUserTrainingProgram.” Attendanceataviationuser, management, andaviationsafetymanagementtrainingsessions, aswellasaviationsafetyseminarsandformaleducationalinstitutions, shallbeencouraged.

AircraftMishapNotification, Investigation, andReporting1.8. TheDOInotification, classification, investigation, anddocumentationofNTSBreportableaircraftmishapsinvolvingDOIaviationactivitieswillbeaccomplishedinaccordancewiththeproceduresestablishedin352DM3, “AircraftMishapNotification, InvestigationandReporting, andReportingHandbook.” Investigationsareconductedforthepurposeofaircraftmishappreventiononlyanddonotsatisfytherequirementsof451DM1or485DM5. Provisionsandproceduresforaircraftmishapinvestigationsareestablishedundertheauthoritygrantedin112DM10. ThesereportsarenotasubstituteforotherDOIsafetymanagementreports (see485DM5).

AircraftMishapPreventionPlan1.9. EachbureauisencouragedtohaveaformalwrittenAircraftMishapPreventionPlanconsistentwithDepartmentalpolicy. Itshouldoutlinepersonnelresponsibilitiesandprovideimplementationguidelines, goals, andmethodsutilizedtomonitorthesuccessoftheprogram. SafetyrequirementssetbytheDepartmentshallnotbewaived. Shouldadeviationofanestablishedsafetyprocedureordirectiveoccur, theindividual(s) involvedshallfurnishtheBureauAviationSafetyManagerwithacompletereportofthecircumstancesassoonaspossibleaftertheevent. BureauDirectorsareencouragedtohavetheirAviationManager

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page8of10

developpoliciesandprocedurestoincorporatethecriticalelementslistedbelowintoalllevelsofbureauaviationactivity.

A. RiskAssessment. RiskassessmentisthesubjectiveanalysisofphysicalhazardsandoperationalprocedurestoarriveataGO/NO-GOdecision. RiskassessmentssupportinformedGO/NO-GOdecisionsandaretheresponsibilityoflinemanagement. ThepilotretainsfinalauthorityforaNO-GOdecisionwhensafeoperationoftheaircraftisafactor.

B. EducationandTraining. BureauDirectorsareresponsibleforensuringthatallemployeesinvolvedintheuseorcontrolofaviationresourcesreceiveanappropriatelevelofaviationsafetyeducationandtraining. Theeducationandtraininglistedistheminimumforpromotingaircraftmishappreventionawarenessanddevelopingoperationalandaviationmanagementskills. Identification, development, andpresentationbybureausofadditionaltrainingneedsuniquetospecificbureauprogramsshallbeaccomplishedasrequired. Toavoidduplicationofeffort, theNBCAMDAssociateDirectorshallbeinformedoftrainingprogramdevelopmentofthesespecificprograms.

C. ProjectPlanning. Aviationoperationsshallbeplannedwithnecessaryconsiderationgiventomishapprevention. FlightsshallbeconductedasplannedandinaccordancewithDepartmentalpolicyandprocedures. Deviationsfromtheapprovedmissionprofilewillnotbeconductedexceptforsafetyofflightconsiderations. Projectplanningshallincludeasaminimum:

1) Flightroutes/areasandaltitudes.

2) Riskassessment.

3) Hazardidentification (e.g., weather, takeofforlandingweights, landingareas, wirehazard, etc.).

4) Managementapprovalforspecialuseactivities.

D. Wire-StrikePrevention.

1) FlightEnvironmentConsiderations. Bureauprojectsoftendictatethatflightsbeconductedincloseproximitytothegroundwherewiresareprevalent.

2) RiskAssessments/HazardMaps. Toreducewirestrikepotential, itiscriticalthatariskassessmentbeconductedpriortoalllowlevelflights. Alowlevelflighthazardmapshallbeconstructedforthelocaloperationalarea. Allpreplannedlowlevelflightsrequireathoroughmapreconnaissanceoftheroutetobeflown.

E. OperationalEnvironmentConsiderations. Environmentalconditionsarethoseconditionsoverwhichthereisnohumancontrol. Forecastorknownenvironmentalconditionsarenotmishapcausefactors. Forexample, structuraldamagecausedbyflyingintoforecastsevereturbulenceisNOTamishapcausalfactor. Apilot'sdecisiontoflyintoforecastorknown

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page9of10

severeturbulenceisacausalfactor. Causefactorsarenormallyunderhumancontrolandcanbeeliminated. Managersmustbeawarethattheiractionsmayencouragepilotstooperatebeyondexistingcapability. PilotsmustbeevercognizantofenvironmentalconditionsinwhichtheyareexpectedtooperatesafelyandarethefinalauthorityrelativetoaGO/NO-GOdecisionbaseduponenvironmentalandsafetyconsiderations.

F. AviationLifeSupportEquipment (ALSE). ProjectleadersshallensureappropriateandadequateALSE, includingpersonalprotectiveequipment (PPE), isaboardtheaircraftorbeingwornbytheindividual, baseduponDepartmentalrequirements, guidelines, projectneeds, andindividualstatestatuterequirements. DetailedinformationiscontainedintheALSEHandbook (www.nbc.gov/amd).

G. FlightFollowing. Asapotentiallifesavingcondition, eachbureaushouldincludeaflightfollowingrequirementintheaircraftmishappreventionplan. Thisplanshouldspecifythemethodorproceduretobeusedthatwillaccommodatecommunicationsfrommissionpersonnelorthepilot) totheflightfollowingfacilityatpredeterminedintervals. Additionalinformation

concerningflightfollowingiscontainedin351DM1.

H. WeightandBalance. Itisimperativethatproperconsiderationandplanningbegiventotheaircraftweightandbalancecomputationandsubsequentloading. Theactualweightofpersonneland/orcargomustbeconsideredrelativetoenvironmentalandaircraftperformancecapabilities. Thiswillbeaccomplishedforeachtakeoffandlandingforallaircraft. Thebureauconductingtheoperationswilldeterminetheformalityforthedocumentationofthiseffort.

I. AirspaceCoordination. Airspaceplanningandcoordinationarebecomingmoreimportantaslimitedairspaceisbecomingmorecongested. Allusersoftheairspacesystemneedtobeawareofspecialuseairspaceandwhatrestrictionsapplytotheuseofthatairspace. Coordinationwithotherairspaceuserssuchasthemilitaryisanimportantsafetyissue. Airspacecoordinationisanimportantpartofmissionplanning.

AviationMishapInformationSystem (AMIS) 1.10.

A. AMISProgram. TheAviationMishapInformationSystemisanelectronicdatafiles) storagebasedsystemencompassingallaspectsofaviationmishapreportingwithinDOI.

Categoriesofreportsincludeaircraftmishaps, aviationhazards, aircraftmaintenancedeficiencies, andairspaceintrusions. ThesystemusestheSAFECOM (AMD-34, www.safecom.gov) toreportanycondition, observance, act, maintenanceproblem, orcircumstancethathaspotentialtocauseanaviation-relatedmishap. SubmittingaSAFECOMisnotasubstitutefor "on-the-spot" correction(s) toasafetyconcern, ratheritisatoolusedinthedocumentation, tracking, andfollowupcorrectiveaction(s) relatedtoasafetyissue. AdditionalinformationiscontainedintheAviationMishapNotification, Investigation, andReportingHandbook (www.nbc.gov/amd). TheAMISreportdoesnotreplacetherequirementforinitiatingaDI-134, "ReportofAccident/Incident," asrequiredin485DM5.

B. ProgramPromotion. AlllevelsofmanagementshallpromotetheAMISProgram. TheSAFECOMform, orelectronicaccesstotheSAFECOMsystem (www.safecom.gov), shall

07/27/11 # 3904Replaces12/26/96 #3119

352DM1Page10of10

bemadereadilyavailabletopilots, passengers, dispatchers, ContractingOfficerRepresentativesCORs), maintenancepersonnel, projectleaders, managers, andothersinpositionstoaffect

aviationsafety. Promptrepliestotheoriginator (ifanameandtelephonenumber/addressareprovided), timelyactiontocorrectproblems, anddiscussionoffiledSAFECOMsatlocallevelmeetingsencourageprogramparticipationandactivereporting.

AviationSafetyandAircraftMishapInformationDissemination1.11.

A. Responsibilities.

1) DOIAviationManagement. TheNBCAMDAviationSafetyManagershallensureallSAFECOMsarestoredintheelectronicdatabaseandaccessisprovidedtobureauaviationmanagementpersonnel. AppropriateactionshallbetakenonidentifiedDepartment-levelaviationsafetyconcerns.

2) Bureau. Theresponsibilityforregularlyreviewingthedatabaseandtakingappropriateactionrestswiththebureaus. BureauAviationSafetyManagersareencouragedtoprovidefeedbacktoSAFECOMsubmittersandtosolveaviationsafetyproblemsatthelowestlevelpossible. Department-levelproblemsshouldbeforwardedtotheNBCAMDAviationSafetyManagerforreview.

B. Publications. TheNBCAMDAviationSafetyOfficepublishesthefollowing:

1) SafetyAlert. TheSafetyAlertisred-borderedandwillbeutilizedtodisseminateinformationofasignificantnatureregardingaviationsafetywithintheDepartment. Thethreeareasaddressedareoperations, maintenance, orpublications. TheseSafetyAlertswillbepublishedonanunscheduledbasis (www.nbc.gov/amd).

2) AircraftMishapPreventionBulletin. TheAircraftMishapPreventionBulletinisgreenborderedandwillbeutilizedtodisseminateinformationofageneralnatureregardingaircraftmishappreventionconcepts, methods, procedures, andefforts. Bulletinswillbepublishedonanunscheduledbasisaspertinentinformation/subjectmaterialsbecomeavailablewww.nbc.gov/amd).

3) AviationSafetyReview (AnnualReport). AnannualAviationSafetyReviewofaircraftmishaps, associatedstatisticaldata, andtrendanalysiswillbepublishedanddistributedfollowingthemishap-reportingyear.

4) AircraftMishapPresentation. Anannualaircraftmishappresentationwillbedeveloped, whichprovidesasynopsisofthepreviousyear'saircraftmishaps. Thispresentationwillbeproducedformishappreventionpurposesonly. Thepresentationwillcontainrepresentativeaircraftmishaps, lessonslearned, andotherrelativeinformation.

07/27/11 # 3904Replaces12/26/96 #3119

352DM2Page1of6


EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter2 AviationProgramEvaluations


352DM2

Purpose2.1. ThisDepartmentalManualchapterestablishespolicyandproceduresfortheoversight, conduct, tracking, andassociatedmanagementofaviationprogramevaluations.

Authority2.2. ThispolicyisestablishedinaccordancewithprovisionsofDepartmentManual112DM10and352DM1, “AviationSafetyProgram.” TheFederalManagersFinancialIntegrityAct (PublicLaw97-255) establishesspecificrequirementsforagencyheadstoestablishmanagementcontrolssafeguardingagainstwaste, fraud, andmismanagement. OfficeofManagementandBudgetCircularA-123, “ManagementAccountabilityandControl,” prescribesappropriatemanagementcontrolsasanintegralpartofthecycleofplanning, budget, management, andauditing. FederalManagementRegulation (41CFR102-33) “ManagementofGovernmentAircraft” establishesFederalaviationmanagementpracticesincludingevaluation, review, andreportingonvariousaspectsofaviationprograms. TheInteragencyCommitteeforAviationPolicy (ICAP) agreementofJanuary2000establishedcommonaviationsafetystandardsandguidelinesthatrequireprogramevaluationsforallICAPmemberagencies.

Introduction2.3. AviationprogramevaluationsareconductedviaasystematicprocessforanalyzingandreportinginformationwithregardtotheaviationprogramsatalllevelsoftheDepartmentoftheInterior. Itisanessentialmeansofprovidingfeedbackrelatedtotheoperations, process, andoutcomesofaviationprogramswithafocusonprogramenhancement. Thisqualityassurancesystemassessesthesafetyofaviationservicesprovided, ensuresefficiencyinthemanagementofcomplexresources, andprovidesameansforsharingbestpractices.

Policy2.4 . BureauManagersareresponsibleforaviationprogramperformanceandattainingestablishedstandards.

A. Objectives. Interior'saviationprogramevaluationswillbeconductedineachofthebureau'sgeographicunits (Region, State, Area, etc.) thatuseaviationresources. Evaluationsshouldoccurona5-yearintervalandassessprocessescommensuratewithcontrollingcosts, mitigatingadverseaspectsofaviationoperations, andtoevaluateoutcomes. Followupcontactswilloccuron1-yearintervalsfollowingtheevaluationtodocumentprogramenhancements.

07/27/11 #3905New

352DM2Page2of6

B. Goals. Department-levelAviationProgramEvaluationgoalsare:

1) Evaluationswillbeconductedinamannerthatisobjectiveandindependentofinternalbureauinspections, audits, andcontrolswhileminimizingtheduplicationofefforts.

2) Reliableandtimelyinformationwillbeobtained, maintained, reported, andusedfordecisionmaking.

3) Managementandprogramdeficienciesarerecognizedandcorrectiveactionsarepromptlyrecommended.

4) Findingsandrecommendationsaremonitoredforcorrectiveactionandbureausareencouragedtopursueprogramenhancements.

5) Bestpracticesareidentifiedandsharedwithallaviationprogramsthroughtheevaluation/oversightprocess.

Responsibility2.5.

A. NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD). TheNBCAMDAssociateDirectorshall, withbureauparticipation, establishevaluationcriteriaforandprovideleadershipintheconductofaviationprogrammanagementandaviationprogramevaluationswithintheDepartment (352DM1.6A). ItistheresponsibilityoftheAviationProgramEvaluationSpecialisttodevelopandmaintainanindependentassessmentprogramcommensuratewithDepartmentalpolicies, goals, andobjectives.

B. Bureau. BureauAviationManagersareresponsibleforcoordinationwiththeBureauRegional/State/AreaDirectorsandtheNBCAMDfortheconductoftimelyprogramevaluations, facilitatingprogramenhancements, andfollowup.

C. Managers. ManagersatalllevelsinNBCAMDandthebureaushavetheresponsibilityforimplementingprescribedmanagementcontrols, participatinginand/orsupportingevaluationsoftheirprogram, andforleadingeffortstowardaviationprogramenhancement.

EvaluationProcess2.6.

A. Planning. Thefollowingprocedurewillbefollowedinplanning, conducting, reporting, andmonitoringphasesoftheevaluationprogramsystem.

1) TheAviationProgramEvaluationSpecialistwillcoordinatewiththeBureauAviationManagerandtheNBCAMDRegionalDirectoronteammembershipanditinerary. TeamcompositionshouldincludetheNBCAMDRegionalDirectorandtheBureauNationalAviationManagerortheirdesignatedrepresentative. TheAviationProgramEvaluationSpecialistwillmaintainthefinaldecisiononteamcompositionand/orsupportservicesasnecessary.

07/27/11 #3905New

352DM2Page3of6

2) NBCAMDmayfundtheteam'stransportationwhileinthefield. ThebureauisresponsibleforcoordinatingtransportationrequirementswiththeAviationProgramEvaluationSpecialist. Teammembers/advisorsareresponsibleforthecostoftheirtransportationfromtheirhomeofficetothesiteofthemanagementbriefingandtheirreturnhome.

3) TheNBCAMDAssociateDirectorwillprovideinitialcorrespondenceforevaluationcoordination/schedulingtotheBureauRegional/State/AreaDirectorinthegeographicalareawheretheaviationevaluationistobeconducted. AcourtesycopywillalsobesenttotheBureauDirector.

B. ProgramScopeandOutcomes. TheAviationProgramEvaluationSpecialistwillcollectdatarepresentingthelast5years’ accident/incidentoccurrence, safetycommuniquéSAFECOM, www.safecom.gov) participation, aircraftuseinhoursanddollars, andotherdata

foundtoberelevanttoprogramperformanceandoutcomes. CopieswillbesenttoevaluationteammembersandtheBureauAviationManagerpriortotheevaluation.

1) TheBureauAviationManagerisresponsiblefordisseminationoftheaviationevaluationcriteriatoeachunitbeingvisitedbytheteam.

2) Thebureaushouldprovidecopiesofreportsfrominternalevaluationsorsimilarstudiesfortheteamtoreviewpriortoitsfieldvisit. Theteammayreviewfieldunitaviationplansand/orsafetyplanswhenavailable.

C. Conduct. BureauRegional/State/AreaDirectorsandstaffshallbebriefedinperson, bytelephone, orbye-mailpriortoandaftercompletionofthefieldevaluation. TheAviationProgramEvaluationSpecialistwillbrieftheNBCAMDAssociateDirectorinclosing. Theteamshouldvisitaviationsupportfacilities (helibases, airports, retardantbases, dispatchcenters) astimepermits, whichmayincludecooperatingorinteragencyfacilities. Generalareasofassessmentwillincludethefollowing:

1) Administration. Qualitycontrolsandoutcomesmaybeassessedinthefollowingcategories:

a) ManagementandOrganization. Evaluatetheeffectivenessofmanagementpractices, internalguidanceprocesses, controls, andorganizationstructure.

b) NeedsAssessment. Assesstheefficiencyandeffectivenessofaviationresourcesbeingusedorimmediatelyavailabletoaprogram.

c) EconomicEvaluation. Evaluatethecostsandoutcomesofprogramexpenditureswherepossible. Thismayconsidercostcomparisonsamongtheavailableprocurementalternatives (in-house, contract, rental, relativetotheA-76).

d) CustomerSatisfaction. Customersprovidefeedbackabouttheextenttowhichtheservicesrenderedhavemetthebureau’sexpectations.

07/27/11 #3905New

352DM2Page4of6

2) Operations. Assessoperationstodetermineiftheyarefunctioningasintendedbymanagement. EvaluateproceduresusedforcompliancewithFARsandDMs. Thismaybeconductedasashort-termresponsetosafetyconcerns, asanoperationalriskassessment, ortoreviewproceduralissuesofimmediateconcern.

3) Safety. Analyzebureauaccidentpreventionactivities, accidenthistory, andparticipationintheDOIAviationMishapInformationSystem. Identifytrendswithintheprogramthatmayprecipitatemishaps.

4) Training. Reviewbureauaviationusertrainingrecordstodetermineifemployeesinvolvedintheuseorcontrolofaviationresourcesarereceivinganappropriatelevelofaviationsafetytraining.

5) Security. Aviationsecurityisconsideredakeyelementofeachbureauaviationprogram. Inaccordancewith352DM5, “AircraftandAviationFacilitySecurity,” aircraftandaviationfacilitysecuritywillbeassessedforcomplianceinaccordancewithpoliciesandproceduresdesignedtosafeguardDOIownedorcontrolledaircraftagainsttheftandassociatedmisusebyterroristsorindividualsengaginginothercriminalactivity. TheFieldReferenceGuideforAviationSecurityforAirportorotherAviationFacilities (AAF) willbeutilizedforcompliance (availableattheNBCAMDWebsitewww.nbc.gov/amd).

D. FindingsandRecommendations. FindingswillbeaccompaniedbyrecommendationsforaviationprogramenhancementwithrecommendedassignmentstobureauorNBCAMDoffices. ThebureauandNBCAMDareresponsibleforfacilitatingpersonnelassignmentsforcorrectiveactions. TeamfindingsandrecommendationswillbeprovidedinwritingtotheBureauAviationManagerandtheappropriateNBCAMDofficemanager. Thefinalreportwillincludefindings, recommendations, anddueresponsedates. ThefinalreportwillbedevelopedbytheAviationProgramEvaluationSpecialistincoordinationwiththeBureauAviationManagerandappropriateNBCAMDRegionalDirector/DivisionChief, withrecommendedassignments, andwillbeforwardedfromtheNBCAMDAssociateDirectortotheBureau/State/Area/RegionalDirector, asappropriate.

E. Follow-upActionTheappropriatebureauandNBCAMDofficemanagerisrequestedtorespondinwritingtotheNBCAMDAviationProgramEvaluationSpecialist, within60daysofreceiptofthefinalreport, describingtheproposedplanofactionandmilestonestoaddresstherecommendedprogramenhancements. TheAviationProgramEvaluationSpecialistwillcoordinatewiththeBureauAviationManagertotrackrecommendationsandtargetdatesforfollow-upineachgeographicareaevaluation. TheAviationProgramEvaluationSpecialistwilldocumentenhancementsresultingfromtheaviationevaluationprocess.

RecognizingandReportingDeficiencies. 2.7 CommensuratewiththerequirementsofOMBCircularA-123, theDepartmentisrequiredtoreportmaterialweaknessesinmanagementcontrols. TheDOIManagementControlProgramprescribesasystemforbureaustoidentifyandreporttheseweaknesses. TheNBCAMDandbureauswillfacilitatethereportingofmaterialweaknessesinaviationmanagementpractices, commensuratewiththedirectionestablishedinthe

07/27/11 #3905New

352DM2Page5of6

referencedprogram.

A. Definitions.

1) Aprogramdeficiencyisanissuethatmayidentifyanyconcernrelatedtothesafe, effective, andefficientoperationofanaviationprogramsuchas:

a) AnitemthatiscontrarytotheappropriatepolicyrequirementsoftheDepartmentalManual (DM) 350-354series, FederalAviationRegulations (FARs), orinteragencyagreements.

b) Anitemthatcompromisessafety, riskmanagement, oraccidentprevention.

c) AnitemthatunnecessarilyhampersordelaystheaccomplishmentoftheassignedmissionorcausesanunjustifiedincreasedcosttotheGovernment.

d) Anitemcontributingtothewaste, fraud, ormismanagementofaviationfunds, programs, orresources.

2) Amaterialweaknessisanunresolvedprogramdeficiencythat:

a) Issubstantiallyand/oressentiallybelowthestandardestablishedbytheDepartmentorintheCodeofFederalRegulations (CFR).

b) Hasnotbeencorrectedwithinareasonableamountoftimeandeffort.

c) IssubsequentlydesignatedbytheNBCAMDAssociateDirectorasaproblemsignificantenoughtoreportoutsidetheagency.

d) RequiresajudgmentbyseniormanagementastotherelativeriskandsignificanceofthedeficiencytotheDepartment. Reportingoutsidetheagencyisonlyrecommendedafterareasonableperiodoftimehaselapsedandallavailableresourceshavebeenexhaustedinanefforttocorrectthedeficiency.

B. ReportingDeficiencies. BureauManagersandemployeesshouldidentifydeficienciesandenhancementsasaresultoftheiroperationalmanagementcontrols. SafetydeficienciesmayalsobereportedtotheAviationMishapInformationSystemviaaSAFECOMwww.nbc.gov/amd). Aprogramdeficiencyobservedduringthecourseofanaviationprogram

evaluationwillgenerallybereportedifitis, orshouldbe, ofinteresttothenextlevelofmanagement. Lesssignificantandsite-specificoperationalconcernsmayalsobereportedforthebureau'sinternaluse, butmaynotrequirefurtherreportingortracking.

ProgramEnhancements. 2.8Bureau ManagersandNBCAMDRegionalDirectors/DivisionChiefsareresponsiblefortakingtimelyandeffectiveactiontoimplementrecommended

07/27/11 #3905New

352DM2Page6of6

enhancements. Oneyearfromthetimeofnotificationisgenerallyconsideredsufficienttimetoresolveissuesthatdonotrequire "out-year" fiscalplanningandapproval (Incomparison, managementmustmakeadecisionregardingInspectorGeneral (IG) auditrecommendationswithina6-monthperiodandimplementationofIGrecommendationsshouldbecompletedwithin1year, totheextentpracticable). Adeterminationshouldbemadewhensufficientcorrectiveactionshavebeentakenanddesiredresultshavebeenachieved. TheNBCAMDAviationProgramEvaluationSpecialistshouldbenotifiedwhenaprogramenhancementeffortcomestoclosure.

07/27/11 #3905New

352DM3Page1of5


EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter3 AircraftMishapNotification, Investigation, andReporting


352DM3

Purpose. 3.1 ThischapterestablishesproceduresforthenotificationandreportingofaircraftaccidentsandincidentsoccurringduringInterioraviationactivities. TheseprovisionsareapplicabletoallownedoroperatedaircraftorthoseundertheoperationalcontroloftheDepartmentoftheInterior. Aircraftmishapreportscannotbeusedinlieuofreportsprescribedin451DM1, “TortClaimsAgainsttheUnitedStates,” and485DM5, “ProgramEvaluations.”

Authority. 3.2 Title49U.S.C., Chapter11, “NationalTransportationSafetyBoard” (NTSB), establishestheauthorityfortheNTSBandtheconductofaviationaccidentinvestigations. 49CFR830establishesthenotificationandreportingproceduresforallcivilandpublicaircraftaccidentsandincidents. 41CFRPart102-33, “ManagementofGovernmentAircraft,” establishespolicyforthemanagementofallfederallyfundedaviationactivitiesofexecutiveagenciesoftheU.S. Government. 41CFRPart102-33, sections102-33.180and102-33.185, addressstandardsthatmustbeestablishedorrequiredforflightprogramsafetyandstandardsforrespondingtoaircraftaccidentsandincidents. DepartmentalManual112DM10delegatestotheNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) theresponsibilitytoestablishandmanageaDepartment-wideaccident/incidentandaviationhazardreportingsystem, toinvestigateaircraftmishapsoccurringinDepartmentalaviationoperationsincooperationwiththeNTSB, andtorepresenttheDepartmentonallaircraftaccidentinvestigationswheretheDepartmenthasinvolvement. 350DM1, appendix5definestermsandabbreviationsassociatedwithaviationmishaps (i.e. accidents, incidents-with-potential, incidents, hazards, etc.).

Policy. 3.3 Inanefforttopreventfurtheraircraftmishaps, itistheresponsibilityofallInterioremployeestoreportknownaircraftmishaps, aviationhazards, andmaintenancedeficiencies. ItistheDepartmentoftheInterior’spolicytoinvestigateDepartmentalaircraftmishapsusingoneofthefollowinginvestigativeprocedures:

A. OnsiteInvestigationsWillbeconductedwheneverpossibleforallaircraftaccidentsandselectedIncidents-With-Potential (IWP).

B. LimitedInvestigationsWillbeconductedforselectedIWPs. Alimitedinvestigationwillnotnormallyincludeavisittothemishapsite.

07/27/11 #3906Replaces12/26/96 #3120

352DM3Page2of5

C. AdministrativeInvestigationsWillbeconductedforreportsofconditions, observances, acts, maintenanceproblems, orcircumstanceswhichmayhavethepotentialtocauseanaircraftmishap.

AircraftMishapNotification3.4. AircraftundertheoperationalcontroloftheDepartmentoftheInteriorthatareinvolvedinanaccidentorincidentinvolvingdamage, injury, oroverdueaircraftsuspectedofbeinginvolvedinamishapshallbereportedtotheNBCAMDAviationSafetyManagerimmediatelybythemostexpeditiousmeansavailable. Foradditionalinformationregardinginitialnotificationofanaircraftmishapandtheaircraftaccidentchecklist, Bureau/NTSBNotificationandtheSAFECOMFormat, seetheAircraftMishapNotification, InvestigationandReportingHandbook, section2.1.

MishapResponsePlan3.5 . Responsetoanaircraftmishaprequirespreplannedactions. Timeisanextremelycriticalfactorinrespondingtoemergencysituations. Unnecessarydelaysinrespondingtoamishapmayadverselyaffectthesurvivalofthecrewmembersandpassengers. AllInteriorentitiesutilizingaviationresources (otherthanscheduledaircarriers) willprepareaMishapResponsePlanforitsflightoperations. Thepurposeoftheplanistoprovidedirectionandreduceconfusionwhenrespondingtoanaircraftmishap. TheInteragencyAviationMishapResponseGuideandChecklist (NationalFireEquipmentSystem (NFES) 2659, www.nwcg.gov; www.nbc.gov/amd) isavailableasaresourcetoassistinthedevelopmentofamishapresponseplan. ForadditionalinformationregardingtherequiredcontentsofaMishapResponsePlanseetheAircraftMishapNotification, InvestigationandReportingHandbook, section2.2.

AircraftMishapOnsiteInvestigations3.6. DepartmentalaircraftmishapinvestigationactivitiesshallbegivenpriorityoverallotherinvestigationsofthesamemishapexceptforNTSBinvestigations. TheNBCAMDAviationSafetyManagerwillberesponsibleforcoordinatingDepartmentalinvestigationswiththeNTSBandwillserveastheDepartment’spoint-of-contactandpartytotheinvestigation. Foradditionalinformationregardingaircraftmishapon-siteinvestigationsseetheAircraftMishapNotification, InvestigationandReportingHandbook, section3.1.

AircraftMishapInitialAlert, PreliminaryandInterimReport, andMishapFile3.7.

A. AircraftMishapInitialAlert. Wherepossible, anelectronicAircraftMishapInitialAlertwillbeissuedwithin24hoursofnotificationofaknownorsuspectedaircraftaccident. Insomecases, aircraftmishapinitialalertsmaybedelayedduetoremotelocationsandinadequatecommunicationcapabilities.

B. NTSBPreliminaryReport. TheNTSBIICwillgenerallypostapreliminaryaircraftaccidentreporttotheirWebsitewithin5to7workingdaysfollowinganaccident. TheNTSB’saviationaccidentdatabasecontainsinformationaboutcivilaviationaccidentsandselectedincidentswithintheUnitedStates, itsterritoriesandpossessions, andininternationalwaters. TheNTSB’sAccidentDatabaseandSynopsesisavailableontheNTSB’sWebsiteatwww.ntsb.gov.

C. InterimReport. Awritteninterimaccidentreport, thatmaycontainnewinformationthathasnotyetbeendisseminatedviapreviousalertsortheNTSB’spreliminaryreport, willbe

07/27/11 #3906Replaces12/26/96 #3120

352DM3Page3of5

releasedwithin90daysofanaircraftaccident, followingtheconcurrenceoftheNTSB’sIIC.

D. AircraftMishapFile. TheNBCAMDAviationSafetyManagerwillcreateanaircraftmishapfileforallInterioronsiteandselectedlimitedinvestigations. TheaircraftmishapfilewillincludeinformationofinteresttoInteriorthatmaynotbeaddressedintheNTSB’saccidentinvestigationreport. TheNBCAMDAssociateDirectorwillforwardthefinalDepartmentalaircraftmishapinvestigativereporttothebureauexercisingoperationalcontroloftheaircraftatthetimeofthemishapfollowingtheAircraftMishapReviewBoard. IfaSAFECOMformleadstoasafetyinvestigationandcreationofanaircraftmishapfile, theSAFECOMformshallnotbecomeapartofthemishapfile.

UseofAircraftMishapFiles3.8 .

A. General WhenrequestedbytheheadofaparallelInteriorinvestigationgroup, theNBCAMDAviationSafetyManagermayreleasefactsrelatingtothemishapaftercoordinationwiththeNTSB. Privacyinformationshallbewithheld. Whilemishapfactsareprovidedtoprecludeunnecessaryduplicationofonsiteinvestigationefforts, aparallelinvestigationgroupmustreachitsownconclusionspertainingtopersonalliabilityorfault.

B. AuthorizedUse. Aircraftmishapfilesmaybeusedforanylawfulpurpose, including, butnotlimitedto, therevocationprocessinaccordancewith351DM3.6G(2).

ReleaseofInformation3.9 .

A. ReleaseofInformationPolicy. TheNBCAMDAviationSafetyManageristheCustodianofRecordforInteriorMishapInformation. InformationreceivedasaresultofparticipationinanNTSBinvestigationshallbehandledinaccordancewith49CFR831.13andshallbesubjecttotheprovisionsoftheFreedomofInformationAct (FOIA) asamended, andthePrivacyActof1974. Specifically, itemssuchasphotographs, factualdata, oranydocumentationdirectlyrelatedtotheinvestigationshallnotbereleaseduntiltheNBCAMDInvestigator-In- Charge (IIC) complieswithNTSB830. AirSafetyInvestigators (ASI’s) orotherinvestigators, includingallpartiestotheinvestigation, shallnotmakepublictheirownopinions, conclusions, orrecommendationsintheircapacityasamemberoftheinvestigationteam.

B. AccidentPreventionPublications. FollowingcoordinationwithandconcurrenceoftheNTSB’sIIC, investigationinformationmaybereleasedandincorporatedintoaccidentpreventionpublicationssuchasAircraftMishapInitialAlerts, AircraftAccidentPreventionBulletins, SafetyAlerts, LessonsLearnedPublications, InterimReports, and/oraFinalReport.

C. RequestsforMishapInformation. AllrequestsforcopiesofNBCAMDaircraftmishapfilesshallbereferredtotheNBCAMDFOIAOfficerforaction.

D. RequestsforNTSBAccidentReports. RequestforcopiesoftheNTSB’saccidentinvestigationreportsshallbereferredtoPublicInquiries, NationalTransportationSafetyBoardNTSB).

07/27/11 #3906Replaces12/26/96 #3120

352DM3Page4of5

AviationMishapInformationSystem3.10 .

A. AviationMishapInformationSystem (AMIS) Definition. TheAMISisanelectronicdatabase, whichencompassesallaspectsofaviationmishapreportingwithinDOI. Categoriesofreportsincludeaircraftaccidents, incidents-with-potential, incidents, aviationhazards, aircraftmaintenancedeficiencies, andairspaceintrusions.

B. TheAviationSafetyCommunique’ (SAFECOM). TheAMISsystemusestheAviationSafetyCommunique’ “SAFECOM”, FormAMD-34/FS1500-14toreportanycondition, observance, act, maintenanceproblem, orcircumstance, whichhasthepotentialtocauseanaviation-relatedmishap. ASAFECOM’ssolepurposeisformishapprevention. UseofaSAFECOMforanyotherpurposeisprohibited. ASAFECOMisnotintendedtofixblameandshouldnotbeutilizedindisciplinaryactionagainstanyemployee.

C. SAFECOMSubmissions. AnypersondirectlyassociatedwithaviationactivitieswithintheDepartmentoftheInteriormaysubmitaSAFECOM. ThisincludescontractorsandothergovernmentpersonnelinsupportofDOIaviationactivities. SAFECOMsmaybesubmittedviatheInternetorasahardcopyviathemail. ThepreferredmethodisthroughtheInternetathttp://www.safecom.gov. HardcopySAFECOMSmaybesubmittedthroughbureauchannelsordirecttotheNBCAMDAviationSafetyOffice. Regardlessofthemethodused, thesubmittershouldalwaysretainacopyfortheirrecords.

D. UseofSAFECOMs. SubmittingaSAFECOMisnotasubstitutefor “on-the-spot” corrections(s) toasafetyconcern. Rather, theSAFECOMisatoolusedtodocumentandtracksafetyconcernsandfollow-upcorrectiveaction(s) relatedtothosesafetyconcerns. However, itisimportanttorememberthattheutilizationoftheSAFECOMdoesnotreplacetherequirementforinitiatingaDI-134, “ReportofAccident/Incident,” asrequiredinDepartmentalManual485DM5.

NOTE: AsuspensionisanimpermanentwithdrawalofDOIpilotauthorizationpendinginvestigationofasafetyconcernandpendingcompletionofspecifiedactionsorconditions. Itisintendedtoprovidea “strategicpause” inoperationstoaffordareviewofthecircumstancessurroundingasafetyconcern. Itisneitherapunitivenordisciplinaryaction. Asatemporarysuspension, non-disciplinaryinnature, aSAFECOMmaybeusedinthesuspensionprocess, 351DM3.6G(1).

E. InformationDerivedfromtheInvestigativeProcess. WhiletheSAFECOMitselfshallnotbeusedforanypurposeotherthanmishapprevention, anyinformationdiscoveredorfurtherdevelopedduringtheinvestigationofasafetyconcern, evenifinitiallydescribedinaSAFECOM, maybeusedforanylawfulpurposeincluding, butnotlimitedto, placementofinformationobtainedfromaSAFECOMintheaircraftmishapfileandasevidenceintherevocationprocess, inaccordancewith351DM3.6G(2)

F. ManagementSupportoftheSAFECOMsystem. AlllevelsofmanagementshallpromotetheAMISprogram. SAFECOMsshouldbeplacedinareaswheretheyareavailabletoallindividualsinvolvedinaviationactivities. Promptrepliestotheoriginatorandtimely

07/27/11 #3906Replaces12/26/96 #3120

352DM3Page5of5

correctiveactionswillencouragecontinuedprogramparticipation.

G. SAFECOMAccessandFollow-up. TheNBCAMDAviationSafetyManagershallensurethatSAFECOMsarestoredinanelectronicdatabaseandthataccesstothesystemisprovidedtobureauaviationprogrammanagementpersonnelforcorrectiveactionfollow-upasnecessary. Theresponsibilityforregularlyreviewingthedatabaseandtakingappropriatecorrectiveactionrestsinitiallywiththebureaus. BureauAviationSafetyManagersareencouragedtoprovidefeedbacktoSAFECOMsubmittersandtoresolveaviationsafetyrelatedissuesidentifiedwithinSAFECOMsatthelowestpossiblelevel. AppropriateactionshallbetakenonidentifiedDepartmentalaviationsafetyconcernsbytheNBCAMD, followingcoordinationwithappropriatebureauaviationprogrammanagementpersonnel.

InteriorAircraftMishapReviewBoard3.11 . AnInteriorAircraftMishapReviewBoardAMRB) isresponsiblefordevelopingmishappreventionrecommendationsforallDOIaccidents

andselectedIWPs. Specificresponsibilities, functions, andprocedurestobefollowedareinaccordancewiththeAircraftMishapNotification, Investigation, andReportingHandbook, Chapter5, AircraftMishapReviewBoard.

07/27/11 #3906Replaces12/26/96 #3120

352DM4Page1of6


EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter4 AviationSafetyAwardsProgram


352DM4

Purpose4.1. ThischapterestablishestheDepartmentoftheInterior (DOI) AviationSafetyAwardsProgramandprescribesthepolicies, procedures, andqualificationstandardstoimplementtheprogram.

Policy4.2. ItisthepolicyofDOItorecognizeindividuals, groups, andorganizationsforexceptionalactsorserviceinsupportofaviationsafetyandaircraftaccidentprevention.

Applicability4.3. ThisprogramappliestoallDOIemployeesandotherindividuals, groups, ororganizationsinvolvedwithDOIaviationactivities.

AwardsAddressed4.4.

A. AwardforIn-FlightAction (paragraph4.7).

B. AwardforSafeFlying (paragraph4.8).

C. AwardforSignificantContributiontoAviationSafety (paragraph4.9).

D. Secretary'sAwardforOutstandingContributiontoAviationSafety (paragraph4.10).

E. Airwards (paragraph4.11).

Responsibilities4.5.

A. NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD), AviationSafetyManager. TheNBCAMDAviationSafetyManagerisresponsiblefortheoveralladministrationoftheDOIAviationSafetyAwardsProgram.

B. BureauAviationManager. TheBureauAviationManagersareresponsibleforthesupervisionoftheAviationSafetyAwardsProgramwithintheirrespectivebureau.

07/27/11 #3907Replaces12/26/96 #3121

352DM4Page2of6

C. BureauAviationSafetyManagerorDesignee. TheBureauAviationSafetyManagerortheirdesigneewillpromotetheAwardsProgramwithintheirbureauandimplementprocedurestocollectandverifynomineeeligibility.

ProcessingandApproval4.6 . Allnominations, exceptAirwards (refertoparagraph4.11D), willbeprocessedthroughtherespectiveBureauNationalAviationManager/AviationSafetyManagerortheirdesigneethroughtheNBCAMDAviationSafetyManagerforeligibilityverification, thenreviewedforapprovalbytheBureau’sDOIAviationManagementBoardofDirectors (ABOD) member.

AwardforIn-FlightAction4.7. Theawardisestablishedtorecognizeonboardflightcrewmembers, aircrewmembers, andpassengerswho, throughoutstandingairmanship, courage, orotheraction, materiallycontributetothesuccessfulrecoveryfromanemergency, orwhominimizeorpreventaircraftdamageorinjurytopersonnelduringaDOIaviation-relatedoccurrence. Theawardmayalsobepresentedtonon-DOIpersonnel. PriortoconsiderationandapprovalofanIn-FlightActionAwardbytheBureau’sDOIABODmember, nominationswillbesubmittedbytheBureauAviationSafetyManagerordesigneetotheNBCAMDSafetyOfficeforreviewandconcurrence. BureausshouldcontacttheFederalAviationAdministrationFAAandtheappropriateNBCAMDRegional/AreaOfficeforinformationpertainingtoanomineeduringtheverificationprocess. TherequesttotheFAAforpilot "Accident/IncidentandEnforcementActionHistory" mustincludethepilot'sfullname, AirmanCertificatenumber, anddateofbirth.

A. Standard. Anyindividualhavingsufficientknowledgeofthein-flightactionmaysubmitanomination.

B. Criteria. Thecircumstancessurroundingtheoccurrencemustbedocumentedtoclearlydemonstrateoutstandingairmanship, skill, knowledge, judgment, technique, courage, orotherexemplaryaction.

C. AwardCategories.

1) FlightCrewmemberAward. Anappropriaterecognitionitemshallbegiventoselectedflightcrewmembers.

2) AircrewMemberAward. Anappropriaterecognitionitemshallbegiventoselectedaircrewmembers. Thisawardisrestrictedtoindividualswhoarenotflightcrewmembers, butareassignedaircrewmembers.

3) IndividualNon-CrewmemberAward. Anappropriaterecognitionitemshallbegiventoselectedindividualswhoarenon-crewmembers.

D. Procedures.

1) Nominationswillcontainanarrativeoftheeventandactionsthatweretakenbythenominee(s) indealingwithanemergencyorwhileminimizingdamageorinjury.

07/27/11 #3907Replaces12/26/96 #3121

352DM4Page3of6

2) Nominationsshouldbesubmittedwithin30daysoftheevent.

3) Emergenciesunderthefollowingconditionswillnotbeconsideredfortheaward:

a) Self-inducedemergencies.

b) Actualemergenciesoccurringduringasimulatedemergencythatrequirenoaddedskilltolandtheaircraftsuccessfully, e.g., asingleenginelandingperformedafteranunsuccessfulattempttorestartanenginethatwasintentionallyshutdowntopracticesingleengineprocedures.

c) Emergenciesoccurringduetononcompliancewithpublishedregulations, procedures, orpolicyguidance; e.g., deviationfromapreplannedandapprovednon- specialuseactivitytoalowlevelflight, whichresultsinawirestrikeandemergencylandingorenginefailureduetofuelstarvationasaresultofpoorpreflightplanning, andfuelmanagement, etc.

AwardforSafeFlying4.8. ThisawardisestablishedtorecognizeDOIpilotswhohavedistinguishedthemselvesbysafeflyingfortheperiodconsidered. ThisawardisrestrictedtoDOIemployees.

A. Standards.

1) AlldatesofcomputationforthisawardmustbefortheperiodoftimetheemployeewasonofficialDOIpilotstatus. However, periodsofconsiderationneednotbeconsecutive. Acopyofpilotstatusauthorizationorothersubstantivedocumentationmustbesubmittedwiththenomination.

2) Ifthenomineehasexperiencedanaircraftaccidentwherepiloterrorornegligencewasacausalorcontributingfactor, thatindividualisineligibleforconsiderationforanyyearspriortotheaccident. Datesofconsiderationarenotretroactiveforperiodspriortoaknownaccidentandmustnotbeomittedtoavoididentificationofanaccidentorunsafebehavior.

3) Thenomineemusthavedemonstratedsafe, professionalbehaviorasaDOIpilotfortheperiodofconsideration.

B. Criteria. Thecriteriaforconsiderationofpresentationoftheseawardsare:

1) Theemployeemustbeaprofessionalpilot (GS-2181), dual-function, orincidentalpilot.

2) AllflighttimesubmittedwillhavebeenacquiredwhileflyingasaPIC, asdefinedby14CFR61, whileonofficialDOIbusiness.

C. Awards. Anappropriaterecognitionitemshallbegiventoselectedpilots.

07/27/11 #3907Replaces12/26/96 #3121

352DM4Page4of6

D. AwardCategories.

1) AwardofMerit. 5yearsor1,000hoursofsafeflying.

2) AwardofDistinction. 10yearsor3,000hoursofsafeflying.

3) AwardofExcellence. 15yearsor5,000hoursofsafeflying.

4) AwardofHonor. 20yearsor7,500hoursofsafeflying.

5) Secretary'sAwardofHonor. Morethan25yearsormorethan10,000hoursofsafeflying.

E. Procedures. Eachnominationwillinclude:

1) Fullname, FAAAirman'sCertificatenumber, anddateofbirth.

2) Pilotstatus (e.g., professionalpilots - GS-2181, dual-function, orincidental). Ifthenomineeisanincidentalpilot, theLetter(s) ofAuthorizationfortheyearsbeingconsideredshouldalsobesubmitted.

3) Periodofconsiderationandtotalnumberofsafeflyinghoursattained.

AwardforSignificantContributiontoAviationSafety4.9. Thisawardisestablishedtorecognizeanindividual, group, ororganizationforasignificantcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI. ThisawardisrestrictedtoDOIemployees

A. Standard. Anyindividualhavingknowledgeofthesignificantcontributionmaysubmitanomination.

B. Criteria.

1) ThecircumstancesbeingpresentedmustclearlydemonstrateasignificantcontributiontoaviationsafetyoraircraftaccidentpreventioneffortwithinDOI.

2) Thecircumstancesbeingconsideredmustbeverifiedandattestedtoforthesubstanceandaccuracyoftheproposalbyindividual(s) otherthanthosebeingconsideredfortheaward.

C. Awards. Anappropriaterecognitionitemshallbegiventotheindividual(s).

D. Procedures. Nominationsforthisawardwillbeinnarrativeformidentifying, indetail, theactorservicetobeconsideredandwhytheactorserviceisdeservingofrecognition.

Secretary'sAwardforOutstandingContributiontoAviationSafety4.10. Thisawardis

07/27/11 #3907Replaces12/26/96 #3121

352DM4Page5of6

establishedtorecognizeanindividual, group, ororganizationforoutstandingcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI. ThisawardisrestrictedtoDOIemployeesandonlyonesuchawardshallbepresentedannually. NomineesfortheSecretary'sAwardforOutstandingContributiontoAviationSafetywillhavetheirawardpacketsforwardedtotheNBCAMDAviationSafetyManagerforprocessing. NominationswillthenbeconsolidatedandforwardedtotheChairman, DOIABOD, forselection. TheABODChairmanshallnotifyNBCAMDAssociateDirectoroftheselectedrecipient. TheNBCAMDAviationSafetyManagerwillreturnnonselectednominationstotheBureauNationalAviationManagersforconsiderationofanalternativeaward.

A. Standard.

1) Individualorgroupcontributiondidnotoccurduringanin-flightemergency (seeparagraph4.7, AwardforIn-FlightAction).

2) Anyindividualhavingsufficientknowledgeofthecontributionmaysubmitanomination.

B. Criteria.

1) ThecircumstancesbeingconsideredmustclearlydemonstrateanoutstandingcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI.

2) Thecircumstancesbeingconsideredmustbeverifiedandattestedtoforthesubstanceandaccuracyoftheproposalbyindividual(s) otherthanthosebeingconsideredforrecognition.

C. Award. Anappropriaterecognitionitemshallbegiventotheindividualorgroup.

D. Procedures. Nominationsforthisawardwillbeinnarrativeformidentifying, indetail, theactorservicetobeconsideredandwhytheactorserviceisdeservingofrecognitionrefertoparagraph4.6Cforprocessingandapprovalprocedures).

Airwards4.11. ThisawardisestablishedtoprovidetimelyrecognitiontoanyindividualwhohasdemonstratedpositivebehaviororactionspromotingDOIaviationsafety, suchascorrectingahazardoussituation, submittingagoodidea, orjustmakingadifference.

A. Standard. Anyindividualhavingsufficientknowledgeoftheindividual'sactionmaysubmitanomination.

B. Criteria. Thecircumstancessurroundingtheeventshouldbeclearlydocumented, usingaletter, memorandum, e-mail, SAFECOM (AMD-34, www.safecom.gov), orotherformofdocumentation, providingsufficientdetailtosupportanAirwardnomination.

C. Award. TherecipientwillreceiveanAirwardCertificatealongwithanembroideredbaseballcap.

07/27/11 #3907Replaces12/26/96 #3121

352DM4Page6of6

D. Procedures. Alongwiththenomination, aphotographoftherecipientandashortparagraph, suitableforpublicationintheAirwardNews (http://amd.nbc.gov/safety/airwards), shouldbesubmittedtotheBureauAviationSafetyManagerortheNBCAMDAviationSafetyOffice. TheBureauAviationSafetyManagerordesigneewillreviewtheawardandisencouragedtoprovideadditionalcorrespondence, suchasaletterofappreciation, toaccompanytheAirwardCertificate. TheNBCAMDAviationSafetyManagerwilldetermineifthenominationmeetsthecriteriaoftheAirwardsprogram. Ifthenominationisvalid, theindividual’sAirwardCertificatewillbeforwardedtotherecipient’sAviationSafetyManagerorsupervisorforformalpresentation. TheNBCAMDAviationSafetyOfficewillpromoteandpublicizetheawardsandmaintainarecordofallAirwardrecipients.

07/27/11 #3907Replaces12/26/96 #3121

352DM5Page1of8


EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter5 AircraftandAviationFacilitySecurity


352DM5

Purpose5.1 . ThischaptersetsforthpoliciesandproceduresdesignedtosafeguardDepartmentoftheInterior (DOI) ownedorcontrolledaircraftagainsttheftandassociatedmisusebyterroristsorindividualsengaginginothercriminalactivity.

Objective5.2 . ThepoliciesandproceduresinthischapterareintendedtomakethetheftofDepartmentalaircraftmoredifficultandtimeconsumingand, therefore, anunattractivetargettopotentialcriminalsorterrorists.

ScopeandApplicability5.3.

A. Totheextentapplicable, thepoliciesandproceduresestablishedhereinareintendedtosupplementtheminimumphysicalsecuritystandardsdetailedin444DM1, AppendixA. Nothinginthischapterreducestherequirementsprescribedby444DM1, PhysicalProtectionandBuildingSecurity,” oranyotherrequirementestablishedbylawor

authorityasitpertainstoDOIaviationoperations.

B. ThepoliciesandproceduresestablishedhereinareapplicabletoallaviationfacilitiesandaircraftownedorcontrolledbytheDOI.

C. ContractorsaresolelyresponsibleforthesecurityoftheiraircraftwhileunderthecontroloftheDOI. AllDOIaviationcontractswillincludelanguagedetailingtheDOIaviationsecuritypoliciesapplicabletocontractoroperationsandrequirecontractorcompliancewiththosepolicies.

Definitions5.4 . Forthepurposeofthischapter, thefollowingdefinitionsapply:

A. Theterm “aircraftoperationsarea” (AOA) meanstheareawithinanaviationfacilityinwhichflight-capableaircraftarepresentforanypurpose, includingbutnotlimitedtotheloadingorunloadingofcargoorpassengers, refueling, maintenance, parking, andstorage.

B. Theterm “aviationfacility” meansanyDOIownedorcontrolledrealpropertyusedforaircraftlandingandtakeoffatwhichDOIownedorcontrolledaircraftarepermanentlybased.

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page2of8

C. Theterm “BureauAviationManager” referstothatindividualdelegatedbytheagencyorofficeheadtoberesponsibleforthemanagementofallaspectsofabureauorofficeaviationprogram.

D. Theterm “control” isusedintwocontexts.

1) Asitrelatestoaviationfacilities, theterm “control” referstotheconditionexistingwhenaDOIentityhasauthoritytoinstitute, modify, orotherwiseeffectphysicalsecuritychangesatanaviationfacilityregardlessofpropertyownership.

2) Asitrelatestoaircraft, theterm “control” means “operationalcontrol” asdefinedintheFederalAviationRegulationsat41CFR1.1: “Operationalcontrolwithrespecttoaflightmeanstheexerciseofauthorityoverinitiating, conducting, orterminatingaflight.” Thisdefinitionisindependentofaircraftownership.

E. Theterm “dual-lockmethod” meansusingacombinationoftwolockingdevicesormethodstophysicallysecureordisableaparkedaircraftforthepurposeofreducingtheprobabilityofaircrafttheftandassociatedmisusebyunauthorizedpersons.

F. Theterm “riskassessment” referstotheresultofacombinedthreatandvulnerabilityassessment. Itcangenerallybecharacterizedasananalysisoftheprobabilityofseriousimpactordamageresultingfromaknownorpostulatedthreatsuccessfullyexploitingoneormorevulnerabilities.

RiskAssessment5.5. ToassesstheriskoftheftandassociatedmisuseofDOIownedorcontrolledaircraftbyterroristsorindividualsengaginginothercriminalactivity, theBureauAviationManagerwillensureariskassessmentisconductedforeachaviationfacility. Riskassessmentswillconformtothefollowingconditions:

A. IndividualsconductingaviationfacilityriskassessmentswillutilizetheTransportationSecurityAdministration’s (TSA) “AirportCharacteristicsMeasurementTool” ACMT) asonemethodofdeterminingwhereDOIaviationfacilitiesfallwithintherisk

spectrum. GuidanceontheuseoftheACMTcanbefoundinTSAInformationPublicationA- 001, SecurityGuidelinesforGeneralAviationAirportswhichisavailableontheTSAWebsiteatwww.tsa.gov. ThecharacterofanyriskassessmenttoolsusedtosupplementtheACMTislefttothediscretionoftheBureauAviationManager.

B. Individualsresponsibleforconductingaviationfacilityriskassessmentsshouldbeintimatelyfamiliarwiththefacility, itsactivities, andthesurroundingareas.

C. TheDOIOfficeofLawEnforcementandSecurity (OLES) willreviewallaviationfacilityriskassessmentstodetermineadequacy.

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page3of8

D. Eachaviationfacilityriskassessmentwillbeperiodicallyreexaminedandadjustedasnecessarytoensureitaccuratelyreflectscurrentconditions. TheBureauAviationManagerwillensuresuchreexaminationoccursaminimumofevery2years.

SecurityPlan5.6. Toensureallaviationfacilitypersonnelandauthorizedusersfollowuniformfacilitysecuritypracticesandincidentresponseprocedures, theBureauAviationManagerwillensureawrittensecurityplanispreparedforeachaviationfacility. Securityplanswillconformtothefollowingconditions:

A. IndividualspreparingaviationfacilitysecurityplanswillfollowtheTSASecurityProceduresTemplate.” ThetemplatecanbefoundinAppendixGofTSAInformation

PublicationA-001, SecurityGuidelinesforGeneralAviationAirports, whichisavailableontheTSAWebsiteatwww.tsa.gov.

B. Thescopeanddepthoftheaviationfacilitysecurityplanshouldbecommensuratewiththesizeandoperatingcomplexityofthefacilityforwhichitisprepared.

C. TheOLESwillreviewallaviationfacilitysecurityplansforsufficiency.

D. Eachaviationfacilitysecurityplanwillberegularlyreviewedandadjustedasnecessaryforcurrency. TheBureauAviationManagerwillensuresuchreviewoccursaminimumofevery2years.

Training5.7 . Theheadsofbureausareresponsibleforensuringthatallemployeesinvolvedinthecontroloruseofaviationresourcesreceiveanappropriatelevelofaviationsecuritytraining. Responsibilitiesfordevelopment, implementation, andmaintenanceofaviationtrainingcurriculumsarefoundintheNationalBusinessCenterAviationManagementDirectorate (NBCAMD) OperationalProceduresMemorandum “AviationUserTrainingProgram.” ThisMemorandumisavailableontheNBCAMDWebsiteatwww.nbc.gov/amd.

ComplianceEvaluations5.8 .

A. Aviationsecurityisconsideredakeyelementofeachbureauaviationprogram. CompliancewiththeaircraftandaviationfacilitysecuritypolicywillbeassessedthroughtheaviationsafetyprogramevaluationprocessoutlinedinDepartmentalManual352DM2, AviationProgramEvaluation.” ThisdocumentisavailableontheNBCAMDWebpageat

http://www.nbc.gov/amd.

B. TheOLESwillbeaffordedanopportunitytoparticipateinaviationprogramevaluationsandpreparationoffindingsandrecommendations. Atitsdiscretion, theOLES, inconsultationwiththeAviationManagementDirectorateAssociateDirectormayconductindependentevaluationsofaircraftandaviationfacilitysecuritypolicycomplianceatanytime.

AviationFacilitySecurityRequirements5.9 .

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page4of8

A. SecuritylevelsandminimumsecurityrequirementsforFederalfacilitiesaredetailedwithin444DM1, “PhysicalProtectionandBuildingSecurity.” DOIaviationfacilitiesmustcomplywiththisPart.

B. Tofurtherguaranteethatappropriatemeasuresareinplacetosecureaircraftagainsttheftandassociatedmisuse, theBureauAviationManagerwillensuretheTSAACMTpointscoringsystemisutilizedtoidentifytheTSA “SuggestedAirportSecurityEnhancements” foreachDOIaviationfacility. ImplementationguidancefortheTSASuggestedAirportSecurityEnhancementscanbefoundinappendixCofTSAInformationPublicationA-001, SecurityGuidelinesforGeneralAviationAirports, whichisavailableontheTSAWebsiteatwww.tsa.gov.

1) Forthepurposesofthispolicy, theTSASuggestedAirportSecurityEnhancementsidentifiedforeachDOIfacilitythroughtheTSAACMTpointscoringsystemwillbeconsideredminimummandatorysecurityrequirements.

2) Wherenecessary, theOLEShasclarifiedand/orsupplementedtheTSASuggestedAirportSecurityEnhancements.” Thesesupplementalrequirementswillbe

consideredcomponentsoftheminimummandatoryTSASuggestedAirportSecurityEnhancementsidentifiedforeachDOIfacilitythroughtheTSAACMTpointscoringsystem. ThissupplementalDepartmentalguidancecanbefoundinAppendix1.

3) TheBureauAviationManagermayelecttoincreaseafacility’sidentifiedminimummandatorysecurityrequirementsbaseduponknowledgeofriskfactorsnotconsideredbytheACMTand/orthefindingsofasupplementalriskassessment.

C. Exceptions.

1) Iffacilityownershiporcontrolconstraintsprecludefullimplementationoftheidentifiedminimummandatorysecurityrequirements, theBureauAviationManagerwillimmediatelynotifytheDirector, OLES, inwriting.

a) Thiswrittennotificationwilldetailtheminimummandatorysecurityrequirement(s) whichcannotbeimplementedandthecircumstancespreventingimplementation. Awaiveroftherequirement(s) mayberequested. TheOLESwillreviewthesubmissionandadvisetheBureauAviationManageraccordingly.

b) PendingtheOLESresponse, thefacilitywillcomplywith352DM5.10, “AircraftPhysicalSecurityRequirements.”

2) Iffundingrestrictionsprecludetimelyimplementationoftheidentifiedminimummandatorysecurityrequirement(s), theBureauAviationManagerwillimmediatelynotifytheDirector, OLES, inwriting.

a) Thiswrittennotificationwilldetailtheminimummandatorysecurityrequirement(s) whichcannotpresentlybeimplementedandprovideanestimateofwhen

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page5of8

therequirement(s) willbeinplace. Awaiveroftherequirement(s) mayberequested. TheOLESwillreviewthesubmissionandadvisetheBureauAviationManageraccordingly.

b) PendingtheOLESresponse, thefacilitywillcomplywith352DM.

AircraftPhysicalSecurityRequirements5.10 .

A. AtanytimeDOIownedorcontrolledaircraftarenotdirectlyattendedbyDepartment-authorizedflightorgroundpersonnel, theaircraftwillbephysicallysecuredanddisabledviathedual-lockmethod. Examplesofacceptabledual-lockdevicesandtheirconditionsofusearelistedinAppendix2.

B. Exceptions. Therequirementsof352DM5.10donotapplyto:

1) MilitaryorgovernmentagencycooperatoraircraftunderDOIoperationalcontrol. Suchcooperatoraircraftshalladheretotheirdepartment-specificaircraftsecuritypolicies.

2) Aircraftmechanicallyincapableofflight.

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page6of8

Appendix1

AviationFacilitySecurity – SupplementalRequirements

Thefollowingsupplemental requirementsareintendedtoclarifyand/orbroadenspecificSuggestedAirportSecurityEnhancements” presentedwithinTSAInformationPublicationA-

001, SecurityGuidelinesforGeneralAviationAirports (www.tsa.gov).

Whenuseofthesesuggestedairportsecurityenhancementsisindicated, thesupplementalrequirementslistedhereinwillbeconsideredmandatoryandinadditiontothoseprescribedbytheTSASecurityGuidelinesforGeneralAviationAirports.

Signage

Signageshouldbemulti-lingualwhereappropriate.

Lighting

LightingtypeandilluminationlevelswillcomplywithpublishedIlluminatingEngineeringSociety (IES) standardsbutwillnotsupersedestandardaviationguidelinesgoverningrunwaylightingandnighttimeflightrequirements.

Fencing

InstallperimetersecurityfencingasneededtocontrolaccesstotheAOAandallothersensitiveareas. FenceheightandothercharacteristicswillcomplywithstandardFAAguidelineswhereappropriate. WhereFAAguidelinesarenotavailable, minimumfencingcharacteristicswillbesufficienttomeetaccesscontrolneeds.

AccessControl

AllaccesstotheAOAandothersensitiveareaswillbesubjecttoaccesscontrolprocedures.

General

AllaccesspointsleadingfromuncontrolledareasintotheAOAorothersensitiveoareaswillbepositivelycontrolledtopreventunauthorizedentry. Positivecontrolmethodsincludebutarenotlimitedto:

Keyedaccesspointsandguard-regulatedaccesspoints.

Anti-passback, anti-piggyback, andanti-tailgatingsystemsorprotocolsshouldbeimplementedwhereappropriate.

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page7of8

A “keycontrol” systemwillbeusedtoregulateandmonitorthedistributionofalloaccessdevicesincludingbutnotlimitedtokeys, accesscards, passes, badges, combinations, andcodes. Controlprocedureswillinclude:

Thenumberofaccessdevicesavailablewillbelimitedandwillrequireapprovaltoduplicateand/ordisseminate. Allexcessaccessdevicesmustbekeptinasecurelocation. Allcombinationsandcodeswillbechangedregularly. Arecordwillbekeptidentifyingtheaccessdevicesdistributedtospecificindividuals. Ifaccessdevicesarelostorcompromised, accesspointkeycontrolsmustberekeyed.”

PedestrianandVehicular

Visitors/vendors/passengersandDepartmental/facilitypersonnel. o

07/27/11 #3908Replaces03/04/05 #3670

352DM5Page8of8

Appendix2

Dual-LockMethod – LockingDevicesandMethods

Thedual-lockmethodconsistsofanycombinationofanti-theftdevicesonorwithintheaircraft, devicesdesignedtolockaircraftflightcontrolsurfaceswhennotinuse, orlockabledevicesdesignedtosecureanaircrafttotheground.

Thefollowingareexamplesoflockingdevicesandmethodswhichcanbeusedintandemtoachievetherequireddual-lockcondition. Utilizationofothermeansofsecuringordisablinganaircraftareacceptableprovidedtheyachievealevelofsecurityequaltoorgreaterthanthemethodslistedherein.

ExamplesofAcceptableDual-LockDevicesandMethods

Lockinghangardoor Lockingcontrolsurface “gust-lock” Keyedmagneto PropellerlockKeyedstarterswitch PropellerchainKeyedmasterpowerswitch PropellercableHiddenbatterycutoffswitches LockingwheellockorchockThrottlelock LockingtiedowncableMixturelock “ Club-type” devicesforcontrolyokeLockingfuelcutoff

Whereaircrafttype (e.g., airtanker) oroperationalareaconditions (e.g., requirementforgroundpersonneltorepositionparkedaircraft) precludetheeffectiveuseofexternallockingsecuritydevices, vehiclesorotherobjectsmaybepositionedsoastoblockorimpedeaircraftmovement. Whenthismethodisutilized, asecondarylockingdeviceisstillrequired

ExamplesofUnacceptableDual-LockDevicesandMethods

LockingaircraftdoorsFencedorgatedtiedownarea

Advisements

Operationalenvironmentsandpersonnelsafetymustbeconsideredwhenselectingthelockingdevicesandmethodstobeused.

Lockingdevicesandmethodsmustbeappropriatefortheiraircraft.

Removaland/ordisablingoflockingdevicesandmethodsmustbeincorporatedintopreflightcheckliststopreventaccidentaldamagetoaircraft.

Lockingdevicesandmethodsmustbeinstalledinamannerwhichprecludestheirinadvertentinterferencewithin-flightoperations.

07/27/11 #3908Replaces03/04/05 #3670

353DM1Page1of6


EffectiveDate 07/27/2011Series AviationManagementPart353 AviationServicesChapter1 AircraftContracting


353DM1

Purpose1.1. Thepurposeofthischapteristoestablishpolicyandproceduresfortheacquisitionofaircraftandaircraft-relatedservicesinsupportofDepartmentalprograms.

CoveredServices1.2. TheNationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) isresponsiblefortheacquisitionofaircraftandcommercialaviationservicesinsupportofDepartmentalprogramsasfollows:

A. AircraftFlightServices. AllaircraftflightservicesshallbeacquiredthroughNBCAMDwiththeexceptionslistedbelow. NBCAMDmayprovideacquisitionservicesfortheseexceptionsuponrequest.

1) Seatfareonflightswithscheduledaircarrierisprohibitedintandem (2- seat) seatingconfiguredaircraft.

2) ShipmentofcargobyGovernmentBillofLading (GBL) inaccordancewithFederalManagementRegulations (FMR), 41CFR102-117, provided:

a) DOIdoesnothaveoperationalcontroloftheaircraft (asdefinedin350DM1), and

b) NoDOIpersonnelareaboardtheaircraft (otherthanonaseatfarebasiswithascheduledaircarrier), and

c) Theaircraftisoperatedentirelywithintheapplicable14CFRasacivilaircraft.

3) Transactionstoacquireanendproductorserviceotherthanflightservices. SeeOPM “IdentificationofEndProduct/ServiceandFlightServiceProcurement.”)

a) Allof (2)(a), (b), and (c) aboveapply.

07/27/11 #3909Replaces12/26/96 #3122

353DM1Page2of6

b) Technicalexpertisetomanagetheprojectresidedexclusivelywithinthebureau (aerialphotography, seed/fertilizer, herbicideapplication, etc.),

c) Therearenotaircraftorcrewspecifications, norapprovalsbyNBCAMD, identifiedwithintheprocurementdocument, and

d) NoDOIpersonnelareonboard.

B. OtherServices. Otheraviation-relatedservicessuchasthepurchaseofaircraft, aircraftcomponents, partsandaccessories, maintenanceservices, etc., shallbeprocuredthroughtheNBCAMDprocurementoffice. ThisdoesnotprecludebureausfrompurchasingequipmentforpermanentinstallationonfleetaircraftwhencoordinatedwithNBCAMDFleetManagement. Ifthevalueoftheequipmentexceeds $5,000, theequipmentmustbetransferredtoNBCAMDonformDI-104. Thisparagraphisnotintendedtocoverconvenienceitemssuchaswingcovers, portableheaters, orpilotpersonalequipmentsuchasheadsets, helmets, mapholders, etc.

RequestProcedure1.3 .

A. AircraftRentalAgreementSystem (ARA), On-CallSEAT’s, On-CallAirAttack, andOn-CallLightHelicopters. Flightservicescanbeobtaineddirectlyfromthecontractorswhohaveanestablishedaircraftrentalagreementoron-callcontractwithNBCAMDandareidentifiedundertheCWNProgramorbycontactingtheappropriateNBCAMDRegionalFlightCoordinationCenters (FCC).

B. FormalContracts. AllrequestsforformalcontractshallbeinitiatedbythesubmissionofanapplicableNBCAMD “RequestforContractServices” formAMD-13www.nbc.gov/amd). Completionoftherequestformtoincludeadequatesignaturesisrequired.

TherequestingbureaupriortosubmissionmustsatisfyprocurementlimitationsorapprovalrequirementsestablishedbythesupervisingAssistantSecretary. RequestsforcontractservicesshallbesubmittedtoappropriateNBCAMDRegionalOffice. Therequestingofficeshallincludeasapplicable, thefollowing:

1) IdentificationofProposedContractRequirements/Specifications. TherequestingbureaushallcompleteandsubmitanairplaneorhelicopterquestionnairetotheappropriateAMDRegionalOffice. NBCAMDwillworkwiththerequestingofficetorefinespecificrequirementsappropriateforthemission.

2) JustificationforOtherThanFullandOpenCompetition.

a) Ifotherthanfullandopencompetitionisrecommended, therequestingbureaushallprovideaproposedjustificationforotherthanfullandopencompetitiontotheNBCAMDforreview. Asaminimum, eachproposedjustificationshallincludethefollowing:

i) AllinformationrequiredbyFederalAcquisitionRegulation48CFR6.303-1and48CFR6.303-2, and

07/27/11 #3909Replaces12/26/96 #3122

353DM1Page3of6

ii) AllrequirementsoftheDepartmentoftheInteriorAcquisitionRegulation (DIAR) 48CFR1406.303-1andDIAR48CFR1406.303-70excludingtheinformationlistedatDIAR48CFR1406.303-70(a)(4) whichdirectsthat "theinitiatingofficeshallevaluateanddocumentallresponsestothenotice.”

b) Basedontheinformationreceivedfromthebureau, theNBCAMDContractingOfficer (CO) willdetermineifasynopsisisrequired. Ifasynopsisisrequired, theNBCAMDCOwilldeterminehowitistobeissuedandwillevaluateanddocumentallresponses.

c) Aftersigningthejustification, theNBCAMDCOshallforwarditforapprovalinaccordancewithFederalAcquisitionRegulation48CFR6.304andDIAR48CFR1406.304.

3) JustificationforSpecificMakeandModel Thewrittendeterminationrequiredunder48CFR6.303shallbesubmittedbytherequestingbureauwiththerequisitionifcompetitionistobelimitedtotheproductofasinglemanufacturer.

C. SmallandDisadvantagedBusinessUtilization (SDBU) ContractingProgram TherequestingbureaushallidentifypotentialSDBUopportunitiesintheir “RequestforContractServices,” formAMD-13 (www.nbc.gov/amd). NBCAMDshallsimilarlyscreenrequestsforsuchopportunitiesandnotifyrequestingbureausofanyopportunitiesavailable. DeterminationstosetprocurementasideforsmallanddisadvantagedconcernsundertheSmallBusinessAdministration (SBA) 8(a) ProgramwillbemadejointlybytherequestingbureauandNBCAMDincooperationwithSBA.

ProcurementLeadtime1.4 . Requestsforcontractservicesshouldbesubmittedatleast120calendardaysinadvanceoftheanticipateddateofcontractawardforcompetitiveacquisitionsand160calendardaysfornoncompetitiveacquisitions. Ifrequestsaresubmittedwithlessleadtimethanstipulatedabove, delaysmayresultindesiredstartdates. Underthesecircumstances, therequestingofficeshallcontactNBCAMDcontractingofficialstoestablisharealisticacquisitionschedule.

AwardofContract1.5 .

A. BureauRecommendationforAwardandFundingAvailabilityCertification. Priortoawardofacontract, theContractingOfficerwillobtaintherequestingbureau'srecommendationforaward. Inconjunctionwiththerecommendationtoaward, therequestingbureaumustprovidewrittenassurancefromaresponsiblebureaufiscalauthoritythatfundsareavailableforthecontracttobeawarded.

B. ContractDissemination. Therequestingofficewillbeprovidedcopiesoftheawardedcontractandallnecessaryformsandinstructionstobeusedinadministrationofthecontract. Acontract-pricingstatementisprovidedforreconcilingsubsequentbillingsforservicesfromNBCAMD.

07/27/11 #3909Replaces12/26/96 #3122

353DM1Page4of6

ContractAdministration1.6 . AdministrationofthecontractisajointresponsibilityoftherequestingbureauandNBCAMD, withultimateresponsibilityandauthorityvestedintheContractingOfficer. AdministrativefunctionsaredelegatedtotheContractingOfficer'sRepresentative (COR), whoisgenerallyabureaurepresentative. TechnicalaviationfunctionsaredelegatedtotheContractingOfficer'sTechnicalRepresentative (COTR) whoisarepresentativeofNBCAMD (refertotheAppendix, whichdelineatescontractadministratorsrolesandresponsibilities).

PaymentProcessing1.7. NBCAMDwillmakepaymenttothecontractorinaccordancewithallFederaldisbursementrulesandregulationsandbilltheusingbureauthroughtheIntra- GovernmentalPaymentandCollection (IPAC) billingprocess. Astatementdetailingindividualusewillaccompanythebillings. Thedollaramountsduebylineitem, date, agencyordernumber, andtypeofservicereceivedwillbedisplayed. Toimprovetheaccuracyofbillinganddatafeedback, reportsaregeneratedtofulfillbureaurequests. BureausshouldensurethatAircraftUseReportsareaccuratelycompleted, signed, andforwardedtoNBCAMDinatimelymanneranddocumentdailyactivity, asrequiredbythepertinentflightservicecontractorAircraftRentalAgreement (ARA).

RatificationofUnauthorizedCommitments1.8 . Bureausshouldtakepositiveactiontopreclude, tothemaximumextentpossible, theneedforratificationactionsofunauthorizedcommitments. Asusedinthispart, an “unauthorizedcommitment” meansanagreementthatisnotbindingsolelybecausetheGovernmentrepresentativewhomadeitlackedtheauthoritytoenterintothatagreementonbehalfoftheGovernment; and “ratification” meanstheactofapprovinganunauthorizedcommitmentbyanofficialwhohastheauthoritytodoso. Ratificationswillbeprocessedasprescribedby48CFR1.602-3andDIAR48CFR1401.602-3.

07/27/11 #3909Replaces12/26/96 #3122

353DM1Page5of6

Appendix

ContractAdministratorsRolesandResponsibilities

A. ContractingOfficer (CO).

TheCOhastheauthoritytoenterinto, administer, and/orterminatecontractsandisresponsibleforallcontractualactionsincludingcontractingproceduresandmethods, contractlegalitywithexistinglawsandregulations, andpropercontractadministration. TheCOmaydelegatecertaincontractinspectionandadministrationfunctions; however, theCOistheonlyindividualauthorizedtomodifyorchangeacontractprovisionorissueafinaldecisionunderthedisputesclause.

B. ContractingOfficer'sTechnicalRepresentative (COTR).

TheCOTRisappointedbyandisdirectlyresponsibletotheCOforensuringcompliancewiththetechnicalprovisionsofthecontract. TheCOTRconductsrequiredandrequestedinspections, includinginitialinspections, andapprovesthecontractor'saircraft, equipment, andpersonnelpriorto, andduring, contractperformance. TheCOTRmaydiscusschangesormodificationsinequipmentorotherrequirementsofthecontractandproviderecommendationstotheCO, butmaynotcommittheGovernmenttosuchchanges, modifications, oradjustments.

C. ContractingOfficer'sRepresentative (COR).

TheCORisappointedbyandisdirectlyresponsibletotheCOforensuringcompliancewiththeadministrativeprovisionsofthecontract. PrimaryresponsibilityoftheCORismonitoringcontractperformance, communicationswiththecontractorinday-to-dayoperations, andverifyingaccuratecompletionandtimelysubmissionofinvoices. TheCORmayrecommendtotheCOproposedchangesandadjustmentsinthecontract, butmaynotcommittheGovernmenttosuchchanges, adjustments, ormodifications. TheCORisresponsibleforverifyingtheworkperformeduponwhichpaymentisbased.

D. Alternate (COTR) andAlternate (COR).

TheAlternateCOTRandAlternateCORareappointedbytheCOandtemporarilyserveinthecapacityoftheCOTRandCORtocoverperiods (generallygreaterthan7continuousdays) whentheCOTRorCORareunavailabletoeffectivelyperformhis/herduties. ThetemporaryassignmentmustbedirectedinwritingbytheCOTRorCORwithnotificationprovidedtotheContractorandtheCO.

E. ProjectInspector (PI).

ThePIisdesignatedinwritingbytheCOTRorCOR. Dutiesincludetheinspectionofcontractorfurnishedequipmentandservicestodetermineconformancetocontractrequirementsandpreparationofcorrespondence, reportsandmaintainingcommunicationwiththeCOTRorCORortheirdesignatedalternate. ThedesignationofaPIdoesnotre-delegatetheCOTRorCOR’s

07/27/11 #3909Replaces12/26/96 #3122

353DM1Page6of6

authoritytorepresentthegovernmentundertheassignedcontract. TheCOTRorCORremainsthedelegatedGovernmentrepresentative(s) directlyresponsibletotheContractingOfficer.

07/27/11 #3909Replaces12/26/96 #3122

353DM2Page1of2


EffectiveDate 07/27/2011Series AviationManagementPart353 AviationServicesChapter2 AircraftAcquisitionandDisposition


353DM2

Purpose2.1. ThischapterestablishesDepartmentoftheInterior (DOI) policiesandproceduresrelatedtoaircraftacquisition, continuedin-houseaircraftoperationreviews, andaircraftdisposition, whichincludesreportingforexcessorsale.

AircraftAcquisition2.2.

A. Definitions.

1) AircraftAcquisition. See350DM1, GeneralAdministration, Appendix5.

2) OperatingCost. OperatingCostshallinclude, butnotbelimitedto, lease, crew, maintenance (materialsandlabor), fuel, facilities, administrativesupportcosts, etc.

B. AcquisitionPolicy. AnaircraftmaybeacquiredonlywhentherequirementsofOfficeofManagementandBudget (OMB) CircularA-76and / orExhibitA-300, revised, havebeensatisfiedandhavebeenapprovedbytheappropriatebureauandDepartmental levelofficials. AcquisitionsmustalsobeapprovedbyCongressthroughnormalbudgetprocedures. Budgetjustificationsforadditionalaircraftaretheresponsibilityoftheindividualbureau. BudgetjustificationsforreplacementofanaircraftcurrentlywithintheDepartmentoftheInterior (DOI) NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) fleetaircraftsystemaretheresponsibilityofboththebureauandNBCAMD.

1) A-76Preparation. NBCAMDshallbenotifiedwhenabureauintendstoacquireanaircraft. NBCAMDshalladviseandassistinthepreparationofanA-76analysis.

2) A-76Reevaluation. Ifmorethan1yearhaselapsedsincetheinitialA-76analysis, areevaluationshallbeconductedpriortoNBCAMDprocurementaction. IfthereevaluationshowsownershipisnolongerinthebestinterestoftheGovernment, NBCAMDwillprovidesupporttothebureaubyprocuringcomparableaircraftservices.

07/27/11 #3910Replaces12/26/96 #3124

353DM2Page2of2

3) Ifownershipisjustified, acquisitionactionistheresponsibilityofNBCAMDincooperationwiththebureaus. DOI-ownedaircraftshallberegisteredbyNBCAMDHeadquarters.

C. AircraftAcquisitionsPursuanttotheIndianSelf-DeterminationandEducationAssistanceAct, asamended (PublicLaw93-638) TheBureauofIndianAffairs (BIA) mayacquireexcessaircraftfordonationtoanIndiantribeortribalorganizationunderPublicLaw93- 638withoutregardtotherequirementsofparagraph2.2B. above, provided:

1) TheacquisitionisauthorizedundertheIndianSelf-DeterminationandEducationAssistanceAct, asamended, andapprovedbytheappropriateBureauofIndianAffairsBIA) official.

2) TheIndiantribeortribalorganizationagreestoconditionaltitle, assetforthinFMR102-37, “DonationofSurplusPersonalProperty,” incorporatingconditionsofuseestablishedbytheBIAandNBCAMD. ConditionsestablishedbyNBCAMDwouldtypicallyestablishrequirementsforcompliancewithapplicablepartsof14CFRandDOIaviationstandardswhenprovidingservicetotheDepartmentoritscooperators.

3) The “TransferOrderExcessProperty” (SF-122) includesaprovisionstipulatingtheaircraftisintendedfordirectdonationtoaspecifiedIndiantribeortribalorganizationpursuanttotheauthorityunderPublicLaw93-638. Theacquisitionthroughexcesspropertychannelsanddonationwouldoccuressentiallysimultaneously.

4) TheSF-122issignedbyanauthorizedBIAofficialandapprovedbytheNBCAMDAssociateDirectorpriortosubmissiontotheGeneralServicesAdministration (GSA).

D. Exemptions. Ifabureaudeterminesthatanaircraftacquisition, asdefinedherein, fallsunderoneormoreoftheexemptcategoriesinCircularA-76, ajustificationshallbesubmittedtotheNBCAMDAssociateDirectorforapproval. Approvalshallprecedetherequestforacquisition.

ContinuedIn-HouseAircraftOperationReviews2.3. AllaircraftacquiredbyDOIbureausmustcomplywiththereviewguidelinesasoutlinedinOMBCircularsA-76andA-126.

DispositionofAircraftbySale2.4. AnaircraftthathasoperatedwithintheNBCAMDfleetaircraftaccountingsystemandhasbeenreplacedthroughtheappropriateprocessesmaybelistedforsalewithGSAorotheragenciesauthorizedtodisposeofproperty. Theproceedsofsuchanaircraftsalemaybeusedtooffsetthecostsofthereplacementaircraft, providedcurrentannualappropriationslawauthorizesthisuseoritisapprovedbyGSAthroughExchangeSaleAuthority. ThissaleoptionissubjecttoNBCAMDobtainingtherequiredauthoritiesfromGSA.

07/27/11 #3910Replaces12/26/96 #3124