department of posts, csi projectutilities.cept.gov.in/csi/csi-sop/hr-training... · 2020-06-18 ·...

Training Administration

HR – Training Administration

Department of Posts, CSI Project

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Slide 2

Module Agenda

S.No. TAM

1. Overview

2. Assign Targets to Training Centers

3. Create Training Catalog

4. Setup Training Calendar

5. Allocate/Reallocate Seats

6. Nominate Employees

7. Confirm Training Nomination

8. Manage Registration

9. Allocate Training Rooms

10. Record Attendance

11. Evaluate Participants

12. Administer Training Feedback

13. Post Training Activities

14. Administer Training for GDS Staff


Slide 3

Module Agenda

Abbreviation Description

BBP Business Blueprint

CSI Core System Integrator

EG Employee Group

EP Enterprise Portal

ESG Employee Subgroup

ESS Employee Self Service

IT Infotype

OM Organisational Management

Org Unit Organisation Unit

P Area Personnel Area

PD Personnel Development

PIS Personnel Information System

PSA Personnel Sub-Area

PSG Personnel Subgroup Grouping

Q Qualification

QK Qualification Group

RS Roster Points

SPO Sub Post Office

TAM Training Administration Management

TM Time Management

List of Abbreviations used in this document


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Introduction to Training Administration Module (TAM)


Introduction to TAM: Overview and Objectives

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TAM is an integrated training solution provided in SAP which can beintegrated with other components.

After completing this lesson, you will be able to:

• Identify the components of TAM

• Describe the features of TAM

• Identify the Objects in TAM

• State the Delivery Methods in TAM

• Identify the Integration of TAM with other systems


Features of TAM

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TAM Features

Learning Portal

Learning Management

System

Authoring Tool

Content Management

System

Offline Player

Content Player


Delivery Methods

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TAM Training Delivery Methods

Class Room Training

Web Based Training

Online Test


Roles

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Roles

Training Manager

Training Administrator

Instructor / Author

Learner

Assign Targets

Training Calendar

Seat Allocation

Course Registration

Training Room Allocation

Evaluation by Training Manager

Summary of Feedback

Summary of Evaluation

Training Delivery

Taking Daily Attendance

Providing Feedback

Seat AllocationSeat Requisition

Nominations

Substitute Arrangement


TAM Process: Overview Process Flow

Load Training Catalog

Course Administration

Class Scheduling

Manage Registration

Training Delivery

Training Feedback

Administer Participant Evaluation

Post-Training ActivitiesTraining Administration for GDS Staff

Assign Training Targets (to training Centers)


TAM Sub Process Flow

Training Division assign Training targets to PTC

Training Manager Load Training catalog

Training Administrator does the Seat

Allocation/Reallocation and then Nomination

Reporting Manager for Approval

Manage Registration

Training Room Allocation

Day Wise Participant Attendance

Training Feedback byEmployee

Administer Participant Evaluation by Training Manager/Reporting

Manager

Follow up Participation

Transfer Qualification

Employee Confirms the Participation

End


TAM Integration with PIS/Leave Management

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Employee Confirms the participation

Employee attend the Training

Update Leave Management IT2002

Transfer the Qualification


TAM Integration with MM/FICO

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Resource Types should be created in MM

Costs for Resource Type or Resource created in FICO

Training Manager while creating the Course Types uses the Resource Types


Assign Targets to Training Centers

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This Application is used by the Training Division to assign the targets to thePostal Training Centers (PTC) for a Fiscal year.

PATH:

Enterprise Portal Training Manager Overview TAM Process TrainingTargets.

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Assign Targets to the Training Centers


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The Training Manager at the Training Division level logs in to the Enterprise Portal.


1. Enter User

2. Enter Password

3. Click Log On


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Click ‘Training Manager’ tab.


4. Click Training Manager


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The below screen appears.

Click on TAM Process Training Targets

Assign Targets to the Training Centres

5. Enter Fiscal Year

6. Enter Training Centre ID

7. Click Submit


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• Select ‘Training program ID’.• Enter the targets to be assigned for the training program.• After assigning targets, click ‘Assign Targets’ button.


8. Select Training

Program ID


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Assign Targets to the Training Centres

9. Click Yes


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Assign Targets to the Training Centres• The Training Targets are assigned to the Training centers for various

training programs.


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TAM Process: Assign Targets to the Training Centers

Summary

In this lesson we have learnt about the various processes available in TAM and we have gone through the implementation of the first process, i.e. assigning targets to Training Centers in TAM


Create Training Catalog

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• In this lesson, we shall Learn to:

• Create a Training Catalog

– Course Group (L)

– Course Type (D)

– Course (E)

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Training Catalog : Objectives


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Login to the SAP system with valid credentials.

Training Catalog : Course Group

1. Enter User

2. Enter Password


• Human Resources SAP Learning Solution Settings Current Settings PVL0 - Course Group

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Training Catalog : Course Group• Enter the ‘Start date’.• Click ‘Create’ button.

3. Enter Start date

4. Click Create


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• Enter short text.• Enter long text.• Enter general description.

5. Enter short text6. Enter long text

7. Enter general description



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• Click ‘Relationships’ tab and select the course group.

8. Click Relationships



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• Click ‘Course Group Info’ tab.• Click the checkbox and then ‘Save’ (Ctrl + S) button.

9. Click Course Group Info

10. Click checkbox



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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Settings

PVD0 - Course Type or execute Transaction code PVD0 in command box.

Training Catalog : Course Type


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• Enter the ‘Start date’ and click ‘Create’ button.

1. Enter Start date

2. Click Create



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• Select the Delivery method of the training program.

3. Select Delivery Method



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• Enter Course Type abbreviation.

4. Enter Abbreviation



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• Click ‘Description’ tab and then ‘Course Content’ tab.• Enter the training program description.

5. Click Description

6. Click Course Content

7. Enter description



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• Click ‘Main schedule model’ tab.• Select the training schedule.

8. Click Main schedule model

9. Select Schedule



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• Click ‘Capacity’ tab.

10. Click Capacity

Training Catalog: Course Type


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• Click ‘Course Type Info’ tab.• Select the option ‘Bookable only as part of Curriculum’.

11. Click Course Type Info



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• Click ‘Relationships’ tab.• Enter the ‘Course Group’.• Select the resources required and then template.




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• Click ‘Relationships’ tab.• Enter the ‘Employee Number’.



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• Click ‘Save’ button.



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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Settings

Current Settings LSO_PVDC - Curriculum Type or execute Transaction code LSO_PVDC

Training Catalog: Curriculum Type (DC)


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• Enter the ‘Start date’ and click ‘Create’ button.

1. Enter Start date

2. Click Create



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• Enter the short text and long text of the Curriculum type.

3. Enter short text4. Enter long text



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• Click ‘Description’ tab.• Click ‘Course Content’ tab and enter the description.

5. Click Description

6. Click Course Content

7. Enter description



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• Click ‘Relationships’ tab.• Select the ‘Course Group’.• Select any pre-requisites and then evaluation templates.




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• Click ‘Curriculum Type Info’ tab.• Select the values and click ‘Save’ button.

9. Click Curriculum Type Info

10. Select the values

Training Catalog : Curriculum Type (DC)

11. Click Save


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• Click on the button to add the curriculum type elements.



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• Add the curriculum type elements by clicking the “+” button.

11. Click “+”



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• Click ‘Save’ button and then ‘Back’ button.

Training Catalog : Curriculum Type (DC)

12. Click Save13. Click Back


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Create Training Catalog

• Summary

• In this lesson we have learnt about

• Training Catalogs, which include

– Course Groups

– Course Types

– Curriculum Types


Setup Training Calendar

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In this lesson, we shall Learn to:

• Training Calendar

– Course (E)

– Curriculum (EC)

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Training Calendar: Objectives


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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Courses Dates LSO_PV11 – Create Without Resources or execute Transaction code LSO_PV11

Create Course without Resources for a Course Type

Training Calendar: Create Course


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• Select ‘Course Type’.• Enter ‘Start date’ and click ‘Data Screen’ button.

1. Select Course Type

2. Enter Start date

3. Click Data Screen



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• Click the radio buttons to select the options for Course and Start date. • Enter ‘Course Location’. • Enter ‘Organizer’ and ‘Course Owner’. Click ‘Save’ button.

4. Click radio buttons

5. Enter CourseLocation

6. Enter Course Owner



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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Courses Dates LSO_PV10 – Create with Resources or execute Transaction code LSO_PV10

Create Course with Resources for a Course Type



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• Select ‘Course Type’.• Enter ‘Planning Period’ and click ‘Data Screen’ button.


2. Enter Planning Period




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• Click the radio button to select an option for the Planning Period.• Enter ‘Course Location’. • Enter ‘Organizer’ and ‘Course Owner’.

4. Click radio button

5. Enter CourseLocation

6. Enter Course Owner


7. Click Save


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• For ‘Bookability’ field, select “Bookable only as part of curriculum” option.

Screenshot continued from previous slide

7. Select the option



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• SAP Menu Human Resources SAP Learning Solution Courses LSO_PVEC_CREATE - Create / Change Curriculum or execute Transaction code LSO_PVEC_CREATE

Training Calendar: Create Curriculum for Training Program (EC)


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• Select ‘Curriculum Type’.• Click ‘Create’ button.

1. Select Curriculum Type

2. Click Create



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• Select ‘Course Location’ and ‘Course Owner’.• Select all the courses one by one and click ‘Save’ button.

3. Select Course Location

4. Select Course Owner



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• Login to the Employee Portal with valid credentials.

• Enterprise Portal Training Manager Overview Training Calendar

1. Enter User

2. Enter Password

3. Click Log On

Training Calendar: Generate and Publish


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• Click radio button to select the period for training calendar.• Select ‘Training Center’.• Validate the dates and click ‘Submit’ button.


5. Select Training Center

6. Validate the dates

7. Click Submit



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• Enter ‘Eligibility Criteria of the Training Program’ if any.• Click ‘Generate Training Calendar’ button.• Enter the Employee number by clicking ‘Send Email’ button.

8. Enter Eligibility Criteria of the

Training Program

9. Click Generate Training Calendar

10. Click Send Email



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Create Training Calendar

Summary

In this lesson we have learnt about

• Creating Courses

• Creating Curriculum

• Generating and Publishing a Calendar


Allocate/Reallocate Seats

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• Login to the Employee Portal with valid credentials.

• Enterprise Portal Training Manager TAM Process Seat Allocations

Course Administration – Seat Allocation and Reallocation


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• Select ‘Course Type’ and ‘Course’.• Select ‘Office’.• Click ‘Execute’ button.


2. Select Course

3. Select Office

4. Click Execute



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• Enter the seats to be allocated.• Click the checkbox.• Click ‘Submit’ button.

5. Enter the seats to be allocated

6. Click checkbox

7. Click Submit



Nominate Employees

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• Login to the SAP system with valid credentials.

• DOP Portal Training Administrator TAM Process Course Nominations

Class Scheduling: Nomination Process


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• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Select ‘Office’ and ‘Group’.• Click ‘Execute’ button. 1. Select Course Type

/ Curriculum Type

2. Select Course / Curriculum

3. Select Office

5. Click Execute

4. Select Group



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• Click the checkbox and then ‘Nominate’ button.

6. Click the checkbox

7. Click Nominate



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The Operational Supervisor logins to the portal: Portal Home Work• Locate the Nomination request and click on the link to open.



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• Click the radio button for ‘Whether request for Substitute is to be made?’• Enter the comments and then click ‘Submit’ button.

8. Click the radio button

9. Enter the comments

10. Click Submit

Class Scheduling: Nomination Process-Approve/Substitute


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• The Training Administrator logins to the portal to arrange the substitute.

Class Scheduling: Nomination Process Substitution


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• Select the substitute for the nominated employee and click ‘Submit’ button.

11. Select Substitute

12. Click Submit



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• The substitute and his reporting manager will get an email.



Confirm Training Nomination

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• The nominated employee logs in to the portal to confirm his attendance.

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Class Scheduling: Nomination Process -Confirmation


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• Click on the link to open and confirm the participation.

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Class Scheduling: Nomination Process Confirmation


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• To confirm the participation, click ‘Confirm Participation’ button.

10. Click Confirm

Participation



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• A message ‘Course Nomination is confirmed by Employee’ will be displayed on screen.



Manage Registration

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Manage Registration

DOP Portal Training Manager TAM Process Course Registrations

• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Click ‘Execute’ button.

1. Select Course Type / Curriculum Type


3. Click Execute

Class Scheduling: Manage Registration


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• Click the checkbox to select the nominated employee to be registered.• Click ‘Register’ button.

4. Click checkbox

5. Click Register

Class Scheduling: Manage Registration


Allocate Training Rooms

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• DOP Portal Training Manager Overview TAM Process Training Room Allocations

Class Scheduling: Training Room Allocations


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3. Click Execute



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• Click ‘Allocate Rooms’ button.

4. Click Allocate Rooms



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• The system will show a message ‘Data updated successfully’.



Record Attendance

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Day Wise Participant Attendance for a Training Program

DOP Portal InstructorDay wise Attendence• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Select ‘Date of Attendance’ and click ‘Execute’ button.



4. Click Execute

3. Select Date of Attendance

Training Delivery: Recording Attendance


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• Click ‘Submit’ button.

5. Click Submit

Training Delivery: Recording Attendance


Evaluate Participants

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Administer Participant Evaluation by Reporting Manager & Training ManagerDOP Portal Home Work Tasks

Participant Evaluation


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• Locate the feedback form and click to open.



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• Click ‘Perform Appraisal’ button.

1. Click Perform Appraisal



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• Select the rating.• Click the radio button ‘Complete’ and then click ‘Yes’ button.


3. Click Yes



Administer Training Feedback

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• DOP Portal Employee Self Service Learner Training Home • Notifications Follow-Up Actions

1. Enter User

2. Enter Password

3. Click Log On

Training Feedback


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Training Feedback

1. Click Employee Self

Service

2. Click Learner


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Administer Training FeedbackTraining Feedback

3. Click Training Home


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• Click ‘Follow-Up Actions’ link.

4. Click Follow-Up

Actions

Training Feedback


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• Click ‘Perform Course Appraisal’ link.

5. Click Perform Course

Appraisal

Training Feedback


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• Click ‘Course’ and in the that screen enter the ‘Rating’ and then Click Trainer

5. Click Perform Course

Appraisal

Training Feedback

6. Click Course


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Training Feedback• Select the ratings for different fields..


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• Click the radio button ‘Complete’ and then click ‘Yes’ button.


7. Click Yes

Training Feedback


Post Training Activities

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Post-training Activities by Instructor

Human Resources SAP Learning Solution Courses LSO_PV15 - Follow UpOr execute the transaction code LSO_PV15


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Post-training Activities• Select the course.• Enter ‘Course ID’ and then click ‘Data Screen’ button.

1. Select the course

2. Enter Course ID



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Post-training Activities • The system will list all the participants of the training program.


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Post-training Activities • Click “Follow-up” checkbox and then click “To save” button.

4. Click checkbox

5. Click To Save


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Post-training Activities • Click on back button and then click on continue. Next screen will

follow.


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Post-training Activities • Enter the Proficiency details


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Post-training Activities


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• Click ‘Course Follow-up’ checkbox.• Click ‘Historically recorded’ checkbox and then click ‘To Save’ button.• Data will save in IT0024.

6. Click checkbox

7. Click checkbox

8. Click To Save

Post-training Activities


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TAM Process: Course Administration

Summary

In this lesson we have learnt about using TAM for Training Delivery, which includes,

• Capturing Attendance

• Getting Feedback from Participants

• Administering Participant Evaluation

• Post-Training Activities: Recording final attendance and Competency


Administer Training for GDS Staff

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DOP Portal Training Manager TAM Process Registration of GDS Staff




3. Click Execute

Training Administration for GDS Staff


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TAM Process (Contd…) • Click checkbox to select the participants.• Select ‘SDI ID’ and then click ‘Send Mail to SDI’ button.

4. Click checkbox

5. Select SDI ID

6. Click SendMail to SDI


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TAM Process

Module Summary

In this module we have learnt about the TAM Process. and implementation of various training related functions in TAM. These include,

• Assigning Training Targets to Training Centres

• Creating or Loading a Training Catalogue

• Administering Courses

• Managing Training Delivery

• Training Administration for GDS Staff


Thank You

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department of posts, csi projectutilities.cept.gov.in/csi/csi-sop/hr-training... · 2020-06-18 ·...

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