department of electronic and electrical ... of electronic and electrical engineering health and...

DEPARTMENTOFELECTRONICANDELECTRICALENGINEERING

HEALTHANDSAFETYPOLICY

Issue2

October2017

2

DOCUMENTHISTORYANDREVISIONSIssue Date Notes

1 18/10/2017 Re-issue and updating of pre-existing on-line policy

2 23/10/2017 Revised version with elaboration and clarifications of role responsibilities

Next Review due: No later than 23/10/2018 – responsibility for this assigned to Head of Department

3

Contents 1. INTRODUCTIONBYTHEHEADOFDEPARTMENT..........................................................................5

2. DEFINITIONS..................................................................................................................................6

3. THEHEALTHANDSAFETYPOLICYSTATEMENT.............................................................................6

4. STATEMENTOFRESPONSIBILITIES.................................................................................................7

4.1 AllEmployees.........................................................................................................................7

4.2 HeadofDepartment(HoD)....................................................................................................7

4.3 DepartmentalSafetyOfficer(DSO)........................................................................................9

4.4 Allstaffwithsupervisoryduties............................................................................................9

4.5 AllStudents..........................................................................................................................10

4.6 DepartmentRadiationProtectionOfficer(Ionising)(DRPO)...............................................11

4.7DepartmentRadiationProtectionOfficer(non-ionising)(DRPO)..............................................11

4.8DepartmentBiologicalSafetyOfficer(DBSO)............................................................................12

4.10 LaserSafetyOfficer(DLSO)..................................................................................................12

4.11 Technicalspecialisationroles..............................................................................................12

4.12 SafetyInspectionteam........................................................................................................13

5. OCCUPATIONALHEALTH.............................................................................................................13

6. IMPLEMENTATIONOFHEALTHANDSAFETYPOLICY...................................................................13

6.1 HealthandSafetyCommittee..............................................................................................13

6.2 DepartmentalHealthandSafetyManagementStructuresandPolicies.............................14

6.3 Tenants,ContractorsandPartnerships...............................................................................14

7. HEALTHANDSAFETYPROCEDURESINEEE..................................................................................15

7.1 HealthandSafetyInductionandTraining...........................................................................15

7.2 WorkplaceEnvironmentandWelfareFacilities..................................................................16

7.3 FireSafety............................................................................................................................17

7.4 FireSafetyArrangements....................................................................................................18

7.5 Incidentreporting................................................................................................................19

8. ACTIVITYSPECIFICPOLICIES.........................................................................................................19

8.1 ControlofSubstancesHazardoustoHealth(COSHH).........................................................19

8.2 UndergraduateLaboratoryTeaching...................................................................................19

8.3 ConstructionofEquipmentandApparatus.........................................................................20

8.4 PersonalProtectiveEquipment...........................................................................................21

9. APPENDICES.................................................................................................................................22

APPENDIX1-MEMBERSHIPOFTHEEEEHEALTHANDSAFETYCOMMITTEE.................................22

APPENDIX2-ORGANISATIONALSTRUCTUREOFHEALTHANDSAFETYMANAGEMENTinEEE.....24

APPENDIX3-DUTIESOFDEPARTMENTALSAFETYOFFICERS.........................................................25

4

APPENDIX4-OUTOFHOURSWORKING........................................................................................26

APPENDIX5-MISCELLANEOUSHEALTHANDSAFETYITEMS..........................................................28

5.1 ChildrenonUniversityPremises......................................................................................28

5.2 WasteDisposalRoutes....................................................................................................29

5.3 Loneworking...................................................................................................................30

5.4 Disability(permanentandtemporary),PregnantandYoungWorkers...........................31

5.5 DrivingforWorkPurposes...............................................................................................31

5.6 BicyclesinUniversityBuildings........................................................................................31

5.7 FirstAid(arrangementsandtraining)..............................................................................32

5.8 ManualHandling..............................................................................................................33

5.9 GoodLaboratoryPractice(GLP).......................................................................................34

5.10 Acid/AlkaliandSolvents..................................................................................................34

5.11 DisplayScreenEquipment...............................................................................................34

5.12 FireTrainingandAction...................................................................................................35

5.13 WorkingatHeight............................................................................................................36

5.14 LiftingEquipment.............................................................................................................36

5.15 WorkEquipment..............................................................................................................37

5.16 NoiseandVibration.........................................................................................................37

5.17 PortableApplianceTesting(PAT)....................................................................................38

5.18 AdaptersandElectricalPlugs...........................................................................................39

5.19 Batteries...........................................................................................................................39

5.20 Pressuresystems.............................................................................................................40

5.21 Cryogenics........................................................................................................................41

5.22 Visitors.............................................................................................................................41

5.21 UseofUAVs,RadioControlledVehicles,andsemi/autonomousvehicles......................42

5.24 3-DimensionalPrinting....................................................................................................42

5.25 AnimalsinUniversityBuildings........................................................................................43

APPENDIX6-UseofLaserswithinEEE.............................................................................................44

APPENDIX7-UseofRadiationwithinEEE(ionisingandnon-ionising)............................................45

5

1. INTRODUCTION BY THE HEAD OF DEPARTMENT TheDepartmentofElectronicsandElectricalEngineering(EEE)isrequiredundertheprovisionsoftheUniversityHealthandSafetyPolicyandtheHealthandSafetyatWorkAct1974,toproduceastatementofpolicywithrespecttothehealthandsafetyofeveryonewhousesEEEpremisesormaybeaffectedbytheundertakingsofEEEmembersoff-campus.TheUniversityHealthandSafetyPolicyisavailableviathefollowinglink:

https://hs.shef.ac.uk/documents?utf8=✓&search%5Btitle_or_description_or_base_tags_name_like%5D=policy&search%5Bcategory_id_eq%5D=&search%5Bdocument_category_id_eq%5D=&bookmarked_only=

EEEwillcontinuallystrivetoachievethehighestpossiblestandardratherthanrelyonlegalminimum.EEEalsoexpectssupervisors/managersatalllevelstoactivelypursueincreasingstandardsofhealthandsafetymanagementinlinewithUniversitypolicy.

EEE,asadepartment,recognisestheimportanceofourstaffandstudentsunderstandingandappreciatingtheextentoftheirindividualresponsibilitiestomaintainingasafeworkingenvironment.Weexpecttheirfullco-operationinensuringthattheHealthandSafetyPolicyandProceduresoftheUniversityanddepartmentareobserved,startingwithreadingandunderstandingthisdocument.

ThisdocumentisintendedtoensureEEE’sstatementofHealthandSafetyPolicyisinlinewiththatoftheUniversityandtobringthesepoliciestotheattentionofallemployeesandstudents.Itwillalsoservetoprovidedetailsoftheorganisationandarrangementsforcarryingoutthesepolicies,asindicatedbytheAct.

TheHealthandSafetyPolicyStatementissupplementedbyindividualprocedurescoveringarangeofactivitiesandeveryonemustensuretheyareawareofthesafetyprecautionsappropriatetotheareainwhichtheywork.AsHoD,IrecognisethatoverallresponsibilityforthehealthandsafetyofallpersonsaffectedbytheundertakingsofEEElieswithme.ThisresponsibilityissuccessivelydevolvedthroughEEE’smanagementstructure,andallEEEstaffandstudentscarryapersonalresponsibilityforthehealthandsafetyofthoseaffectedbytheiractions.

Iwouldencourageyoutoadoptatalltimesapositiveattitudetowardshealthandsafetyrequirementsandtopromoteahealthyandsafeworkingenvironmentforourselves,ourstudentsandothersaffectedbytheworkofthedepartment.

ThisPolicywillbereviewedandupdatedonatleastanannualbasis,ormorefrequentlyshouldchangesinlegislationrequire.

GeraintJewellHeadofDepartment,DepartmentofElectronicandElectricalEngineering.

October2017

6

2. DEFINITIONS Thefollowingdefinitionshavebeenadoptedforthisdocument:

3. THE HEALTH AND SAFETY POLICY STATEMENT ItisthePolicyofEEEto:

1.Regardlegalcomplianceasthelowestacceptablestandardofmanagementwithregardtohealthandsafety.Pleasenotethatforthepurposesofthispolicydocumenttheterm‘healthandsafety’willbedeemedtoincludeallaspectsofoccupationalhealth;

2.Regardhealthandsafetyasacoremanagementfunction;

3.DevelopaclearstructureidentifyinghealthandsafetyresponsibilitiesatallmanagementlevelsacrosstheDepartment;

4.PromoteanattitudeofsafeworkingbyemployeesandstudentsinallaspectsoftheDepartment’swork,underpinnedbyappropriatetraininganddisciplinaryproceduresinlinewiththeoverarchingUniversitypolicy;

5.Encouragediscussionandconsultationbetweenmanagement,employeesandstudentsonsafety,healthandworkingenvironmentmattersandestablishaHealthandSafetyCommitteeforthispurpose;

6.Maintainasafeandhealthyworkingenvironmentandsafemethodsofoperation;

7.Ensuretheprovisionandmaintenanceofpremises,plantandequipmenttoasafelevel;

8.Ensuretheprovisionsofappropriateresourcestomeethealthandsafetyissues;

9.Tobringtotheattentionofallstaffandstudents,theirresponsibilitiestoensurethehealthandsafetyofthemselvesandanyotherpersonsaffectedbytheiractionsoromissions;

10.Provideallnecessaryinformation,instruction,trainingandsupervision,toensurethehealthandsafetyofemployeesatwork;

11.Provideasappropriateandensurethecorrectuseof,approvedsafetyequipmentandprotectiveclothingandtoensurenochargewillbepersonallyleviedonanyemployeeinrespectofanythingcarriedoutorprovidedinpursuanceofanyspecifiedrequirementsofrelevantstatutoryprovisions;

12.Ensureimmediateandaccuratereportingandinvestigationofoccupationalill-healthissues,accidentsandincidents;

13.Ensuretheprovisionofanappropriatenumberofspecialistsafetystaffwithresponsibilitiesforsafetyandhealthandtoensureappropriatecontingencyarrangementsaremadeduringtheabsenceofsuchstafftomeettherelevantstatutoryrequirements;

14.Developasystemofinspection,monitoringandauditingprocedureswhichwillallowtheidentificationofriskandensurethatacceptablestandardsofriskmanagementarebeingachievedacrosstheUniversity.

15.ReviewthisHealthandSafetyPolicynotlessthanonceeveryyear;

7

16.MakespecificarrangementsonsitescontrolledbytheUniversitytoensurethatcontractorsarecarryingouttheirresponsibilitiesforHealthandSafetytoastandardacceptabletoUniversitymanagement.

17.Ensurethatthehealthandsafetyofallstaff,students,contractors,visitorsandanyotherswhomaybeaffectedbyourundertakingsissafeguarded,sofarasisreasonablypossible.

4. STATEMENT OF RESPONSIBILITIES Allemployeeshavetheresponsibilitieslistedinthesub-section‘AllEmployees’.Designatedindividualshaveadditionalandspecificresponsibilitiesasdetailedintherelevantsub-section

4.1 All Employees

TheHealthandSafetyatWorkAct1974statesthatEVERYONEhasaresponsibilityforhealthandsafety,theirownandthatofothersworkingaroundthem.Itisimportantthateveryoneappreciatestheextentoftheirresponsibilities,namelythatthey:

• ShallmakethemselvesfamiliarwiththeHealthandSafetyPoliciesoftheUniversityandoftheFacultyandDepartment,andshallbefullyfamiliarwithsectionsofthesePolicieswhichdirectlyaffecttheirparticularactivities;

• Shallacceptindividualresponsibilityto:

-takeallreasonablecareforthehealthandsafetyofthemselvesandofanyotherpersonwhomaybeaffectedbytheiractsoromissions;

-co-operatewiththeUniversitysofarasisnecessarytoenableittocomplywithitslegalduties;

-undertakeasrequiredallhealthandsafetytrainingwhichisdeemednecessarybytheirlinemanagertosecuretheirownhealth,safetyandwelfareandthatofanyoneelseaffectedbytheiractionswhileatwork.

• Shallreporttosupervisorystaff/DSO/DAM/DTM/HoDanyunsafepracticesoranyoccupationalill-healthissues/accidents/incidents/dangerousoccurrencesornearmisses,whetherornotinjuryissustained.Theyshallreportsystemsofworkorconditionswhichtheyconsidermaycreateriskstotheirownhealthandsafetyordamagetoequipmentandpremises;

• Shallnot,intentionallyorrecklessly,interferewithormisuseanythingprovidedbytheUniversityintheinterestsofhealth,safetyorwelfare;

• Shallconformtoallinstructions,writtenandoral,giventoensuretheirpersonalsafetyandthesafetyofothers;

• Shallatalltimesmakefulluseofappropriateprotectiveclothingandappropriatesafetyequipmentanddevicesprovided;Shallmaintainallworkequipmentingoodcondition,reportinganydefectstotheirsupervisor.

4.2 Head of Department (HoD)

TheHoDisresponsiblefortheadoptionoftheUniversityPolicywithintheirareaofcontrol.Toachievethistheywillensurethattheytaketheleadindrivingthehealthandsafetyprogrammewithintheirareaofresponsibility.

8

TheHoDmustdemonstratevisiblecommitmentbyactinginthefollowingway:-

• Accepttheirownresponsibilityinhealthandsafety,andencouragecolleaguestodothesame;

• Setthelocalhealthandsafetypolicybasedoninstitutionalrequirementsandtheirownassessmentoftherisksinherentintheworkoftheirdepartment.Throughthismechanism,theHoDshallinformstaffoftheirownresponsibilities,thearrangementsfortheintroductionandmaintenanceofmeasuresdesignedtoidentify,assess,controlandmonitorrisks,andtheprocessofhealthandsafetyplanninginthedepartment;

• AppointaDepartmentalSafetyOfficer(DSO)andotherspecialistSafetyOfficersifrequiredbytheworkundertaken;

• Allocatethenecessaryresources,bothintermsoftimeandfinancialresources,tostaffappointedtocarryoutahealthandsafetyrole,particularly,butnotlimitedto,theDepartmentalSafetyOfficer;

• EstablishlocalconsultativehealthandsafetyarrangementsintheformofaDepartmentalHealthandSafetyCommittee;

• Providethenecessaryinformation,instructionandtrainingtoenablestafftoperformtheirjobinasafemanner;

• Makehealthandsafetytrainingacoreelementofdepartmentalteachingatalllevels;• Ensurestaffprovideappropriatesupervisionofstudents,basedoneffectiveriskassessment

ofactivitiesundertaken;• AdoptrelevanthealthandsafetyadvicefromUniversityHealth&SafetyandfromtheDSO

asappropriate;• EncourageandconsultwithTradesUnionSafetyRepresentatives;• EnsurethatanymatterbroughttotheirattentionbySafetyRepresentativesisgivenprompt

andappropriateattention;o EnsurethatsuchmattersarereportedtotheVicePresidentforEngineeringfortheir

information;o BringtothePresident&Vice-Chancellor'sattentionanybreachofstatutory

requirementswhichcannotbedealtwitheffectivelyatDepartmental/Facultylevel;• EncourageandfacilitatetheattendanceofappropriatemembersoftheDepartmenton

relevantinternalandexternalhealthandsafetytrainingevents;• Ensurethatallmembersofthedepartmentundertakesuchtrainingasisdeemed

mandatory;• Provideasappropriate,correctprotectiveclothingtoallpersonsundertheircontrol;• Deviseandimplementphasedorderofpriorityplansforexpenditureoffinanceoreffortto

solvehealthandsafetyproblems,whichcannotberesolvedatoneparticulartime.• Takepersonalactiontoimmediatelysuspendorstopanyactivitythatisdangerousornot

carriedoutwithindepartmentalhealthandsafetypolicy.• Sofarasitisreasonablypracticable,ensureallcontractorsengagedbythedepartmentare

adequatelysupervisedandconducttheirworkinaccordancewith:

-Thespecifiedtermsofcontract;

-Agreedmethodstatementsandriskassessments;

-StatutoryregulationsandUniversityapprovedcodesofpractice;

-AvoidanceofdangertoUniversity'semployees,studentsormembersofthepublic.

9

• Activelymonitorhealthandsafetyperformancebyreceivingregularupdatesondepartmentalhealthandsafetyrelatedoccupationalill-healthissues/accidents/incidentsandhealthandsafetyinspections/investigations.

4.3 Departmental Safety Officer (DSO)

• ReporttotheHeadofDepartmentonallhealthandsafetyrelatedissues.• ReportanybreachesofHealthandSafetypolicytotheHoDimmediately.• Maintainoversightoftheimplementationofthedepartment’sHealthandSafetyPolicy,and

alldocumentationandmanagementsystemsthatsupportit.• Ensuringthatmembersofthedepartmentareadheringtothepolicythroughregular

assessmentofareasofwork,bothannouncedandunannounced.• Todocumenttheoutcomesoftheseassessments• Toreportontheresultsoftheseassessments,whethergoodorbad,totheHoDandthe

subsequentHealthandSafetyCommitteemeeting.Thiswillinclude,whereappropriate,actionstaken,andrecommendationsforpolicyupdates.

• ToprovideawrittenreportonrecentactivitiesandincidentstoeachDepartmentExecutivemeeting

• TopresentawrittenreportonrecentactivitiesandincidentstoeachDepartmentalstaffmeeting

4.4 All staff with supervisory duties

Forthepurposesofthispolicy,staffwithsupervisorydutiesaredefinedas:

• AcademicStaff(includedUniversityTeachers)whohaveacademicsupervisionresponsibilitiesforstudents,bothundergraduateandpostgraduate.

• Academicstaffwhohavelinemanagementresponsibilitiesforresearchstaff.• Academic,professionalorsupportstaff(administrativeandtechnical)whoundertakeday-

to-daysupervisionofstaff(e.g.TechnicalTeamLeaders)andstudents• Academic,professionalorsupportstaffwhohaveformallinemanagementresponsibilities

forsupportstaff.

Allsupervisorystaffmust:

• Maintainafullandup-to-dateunderstandingoftheUniversityandlocalHealthandSafetyPoliciesandunderstandandapplythemwithinallareasundertheirresponsibilityand/orcontrol.

• Ensurethattheirteammembers/peopletheyareresponsibleforareoperatinginaccordancewiththeUniversityandlocalHealthandSafetyPolicyatalltimes,asrelevanttotheworkbeingperformedundertheirdirectionorcontrol.

• Ensuretheirstaff/studentsaretrainedtoenablethemtoidentifyarequirementforandthencarryoutsuitableandsufficientriskassessments,andCOSHHriskassessments,asnecessary.

• Beresponsibleforinitialreview,assessmentanddevelopment,andreviewersign-offofriskassessmentsandCOSHHformsproducedbytheirteam/groupmemberstoensuretheyarefitforpurposeandthattheyareupdatedandmaintainedasrequiredbytheEEECOSHHPolicy.

10

• Provideguidancetotheirteammembers/peopletheyareresponsibleforwhentheyaredevelopingproceduresandcreatingassociatedpaperwork(proceduraldocuments,Riskassessments,andCOSHHriskassessments)

• Ensurethattheyandtheirstaffhavebeentrainedintheprinciples,operationsandemergencyproceduresnecessaryforhealthandsafetyintheareasandenvironmentsinwhichtheyareworking.

• Ensurethecompetenceofindividualsappointedtoperformallottedtasks,andwherenecessaryprovide,orarrangeforprovisionof,traininginthenecessaryskillandknowledgeareastomakethoseindividualscompetent.

• Ensurethatsafe-workingpracticesareobservedbyallstaff/students/visitorsundertheircontroland/orsupervision,tocreateasafeworkingenvironment,atalltimes.

• Ensurethatasuitablesubstituteisinplacetoprovidesupervisiontoteammembersiftheyareawayfromtheoffice/laboratoryforanyperiodoftime,andcommunicatethistoanyoneaffected.

4.5 Local area managers

ForthepurposesofmanagingHealthandSafety,TheDepartmentalestateisdividedinthesixlocalareaslistedinthetablebelow.Eachareahascoherentsetofactivitiesandformsmoreorlesscontiguousspacewithinonebuildingorarea.Eachlocalareahasadesignatedlocalareamanagerwhohasspecificresponsibilitiesonthedevelopment,deliveryandmonitoringofH&Spracticewithintheirlocalarea.TheseindividualsareselectedbytheheadofDepartmentfortheirintimateworkingknowledgeofoperationsintheirlocalarea.

Area manager Local area manager

Tel e-mail

Nanoscience c lean rooms

Ken Kennedy 25212 [email protected]

Nanoscience remainder

Luke Marsden 25040 [email protected]

EMD Labs Andy Race 25835 [email protected] Mechanical Workshop Karl Rotchell 25857 [email protected] Portobel lo Steve Marsden 25861 [email protected] Pam Livers idge Bui ld ing (PLB)

Kirsty McNeil 26071 [email protected]

Theirspecificresponsibilitiesofareamanagersare:

• TomonitortheconductofallareausersinrelationtoH&Spractice• Tointerveneasappropriate,includingimmediatestoppingofactivities,whicharedeemed

nottofollowacceptablepractice.• ToreportanybreachesofDepartmentalHealthandSafetypolicytotherelevantsupervisor,

DSOandHeadofDepartment.• Tomakeresourcerequests(bothpersonnelandequipment)totheHeadofDepartmentto

ensurethatstandardsofH&Spracticearemaintained.• TohaveoversightandactasareviewerforanyStandardOperatingProcedures(SOP)within

thelocalarea.

11

AreamanagershavefurtherspecificresponsibilityinrelationtoCOSHHasdetailedintheseparateEEECOSHHpolicy.

4.6 All Students

Allstudents:

• Shallatalltimes,whilsttheyareonUniversitypremisesortakingpartinUniversityactivities,followtheHealthandSafetyPolicyandcomplywithanyhealthandsafetyinstructionsgiventothem;

• Shallnot,withouttheconsentofthememberofstaffinchargeoftheareasoractivity,introduceanyequipmentforuseonUniversitypremises,alteranyfixedinstallations,alterorremovehealthandsafetynoticesorequipment,orotherwisetakeanyactionwhichmaycreatehazardsforpersonsusingthepremisesoremployeesoftheUniversity;

• Shallatalltimes,whilstinresidenceinUniversityproperty,complywithallfire,safetyandsecurityproceduresaslaiddowninthecontractofresidence;

• Shallnot,intentionallyorrecklessly,interferewithormisuseanythingprovidedbytheUniversityintheinterestsofhealth,safetyorwelfare;

• Shallconformtoallinstructions,writtenandoral,giventoensurepersonalsafetyandthesafetyofothers;

• Shalluseprotectiveorspecialistclothingasrequiredandshalluseallsafetyequipmentavailable;

• Shallmaintainallequipmentingoodcondition,reportinganydefectstotheirsupervisor;• Shallreportalloccupationalill-healthissues/accidents/incidents/nearmisses,whetheror

notinjuryissustained,totheirsupervisororthememberofstaffinchargeoftheactivityorfacility.

4.7 Department Radiation Protection Officer (Ionising) (DRPO)

Currentroleholder:ProfMarkHopkinson

TheRadiationProtectionOfficerwilladviseonallaspectsofradiationprotectionintheUniversity,withparticularreferencetothestatutoryrequirementsrelatingtotheIonisingRadiationRegulations1999,togetherwithapprovedcodesofpracticeandguidance.

TheRadiationProtectionOfficerwilladviseonallaspectsofradioactivewastemanagementintheUniversity,withparticularreferencetothestatutoryrequirementsoftheEnvironmentalPermittingRegulations2016.

TheRadiationProtectionOfficerwillco-ordinatearrangementsforthesafeordering,storage,handling,use,transportinganddisposalofradioactivesubstances.

4.8 Department Radiation Protection Officer (non-ionising) (DRPO)

Currentroleholder:DrJonRigelsford

TheDRPOshallprovideadviceonallaspectsoftheuseofnon-ionisingradiations,withparticularreferencetothestatutoryrequirementsoftheArtificialOpticalRegulations2010andControlofElectromagneticFieldsatWorkRegulations2016,togetherwithappropriateBritishStandardsandotherrelevantguidancewherestatutoryprovisionshavestilltobeenacted.

TheRadiationProtectionOfficersareresponsibletotheHeadofDepartment.

12

4.9 Department Biological Safety Officer (DBSO)

Currentroleholder:MrLukeMarsden

TheDepartmentalBiologicalSafetyOfficerwillprovideprofessionalsafetyadviceasneededtostaffandstudentsacrosstheUniversityinrespectofbiologicalandgeneticmodificationwork.

TheBiologicalSafetyOfficerwill:

• ActasAdvisortomembersofthedepartmentinallmattersrelatingtobiologicalsafetyincludinggeneticmodificationexperimentsandthecontainmentofpotentialhazards,andtoprovideliaisonbetweenthedepartmentandtheHealthandSafetyDepartment.

• LiaisewiththeUniversityBiologicalSafetyOfficer,toensurethatsufficientdocumentationofprocessesandassociatedriskassessmentsareinplaceandtoprovideHSEwithsuchinformationasisrequiredbyapplicableregulationsshoulditberequested.

• AssistintheauditsofBiologicalworkundertakeninthedepartmentbytheUniversityHealthandSafetyOfficer.

• Assistintheinvestigationofallaccidentsorincidentsinlaboratoriesinwhichgeneticmodificationistakingplaceandtakewhatactionisnecessary.Eachaccident/incidentandtheactiontakenmustberecorded,togetherwiththenamesofthepersonnelinvolved.

• LiaisewiththeDSOandHumanResourceswithregardtostatutoryhealthsurveillance.

TheDepartmentalBiologicalSafetyOfficerisresponsibletotheHeadofDepartment.

4.10 Laser Safety Officer (DLSO)

Currentroleholder:DrRickSmith

TheLaserSafetyOfficerprovideexpertknowledgeontheuseofLaserswithintheDepartment.TheresponsibilitiesoftheLSOare:

• ProvideadvicetousersplanninglaserinstallationsinmattersofHealthandSafety.• Maintainanup-to-dateregisteroflasersintheDepartment.• Maintainanup-to-dateregisteroftrainedusersintheDepartment.• Assesslaserinstallationsforcompliancewithgoodpracticeandappropriatelegislation.• ProvidelasertechnicaladvicetotheDSOandHoDtoassisttheminapprovingorotherwise

RiskAssessments.StandardOperatingProceduresorcapitalworks.• TokeepuptodatewithlegislationconnectedwiththeuseoflasersandadvisetheHoDon

anypolicychangesthatmightensue.• ToliaisewithcentralUniversitylasersafetystaffonissuesandinspections.

4.11 Technical specialisation roles

Thereareaseriesofroles,whicharelargelyundertakenbymembersoftechnicalstaff,allofwhomaremembersoftheH&SCommittee.Theserolesprovideafocusforthefollowingactivities:

• Gases&Pressuresystems–DaveMorris• PersonalProtectiveEquipment–StephenDorwood• Liftingequipment–KarlRotchell• Workequipment–DianneWebster• Electricityatwork–AndyRace

13

Theseresponsibilitiesfortheserolesare:

• MakearrangementswithDSOforperiodicexternalauditsasrequired.• ToprovideawrittenreporttotheDepartmentalHealthandSafetyCommittee.• Toremainuptodatewithpracticeandregulationsintheirareaofexpertise.• AdviseHoDonanyresourcesrequiredfortheDepartmenttomaintainthehigh

4.12 Safety Inspection team

Thisteam,drawnfromapoolofstaff,isunderthedirectionoftheDSO.Theirresponsibilitiesare:

• Toundertakeperiodicareasinspectionsinlinewiththepublishedschedule.• ToundertakeunannouncedareasinspectionsasrequiredbytheDSOand/orHoD.

5. OCCUPATIONAL HEALTH TheUniversityOccupationalHealthprovisionismanagedbyHumanResources,anddeliveredthroughHealthAssuredLimited.DetailsoftheUniversityprovisionisavailableat:

https://www.sheffield.ac.uk/hr/wellbeing/oh

GuidanceforreferralbymembersoftheDepartmentareavailableat:

https://www.sheffield.ac.uk/hr/wellbeing/referrals

6. IMPLEMENTATION OF HEALTH AND SAFETY POLICY ThisSectionprovidesdetailsoftheimplementationoftheDepartment’sHealthandSafetyPolicy.

6.1 Health and Safety Committee

ThetermsofreferenceoftheDepartmentHealthandSafetyCommitteeare:

• ToreportdirectlytotheDepartmentalExecutiveCommitteeviatheDSO.• Todevelop,considerandrecommendHealthandSafetyrelatedpoliciesandprocedurestothe

DepartmentalExecutiveCommittee.• Toensurethatanyagreedchangesareactionedinareasonabletimescale,andthatsuchchangesare

communicatedclearlytotheDepartment.• TochampionHealthandSafetymatters,helpingtheHoDtocreateaculturewhereawarenessand

reportingofhealthandsafetyissuesiscommonplaceandmanagedproactively.• ToupdateandcontinuallydeveloptheDepartmentalH&SPolicyonanannual,aswellasresponsive,

basistoensurethatitcoversthetypesofactivityperformedinthedepartment,andreflectsanychangesinlegislation/regulationatahigherlevel.

• TomonitorandreportonH&Sprocesses,actionsandactivitieswithinthedepartment(includingtrainingcompliance,incidentsandnearmisses).

• TopromotetheDepartmentalH&SPolicyacrossacademic,technicalandadministrativeteammeetings,theStaffStudentForum,anddepartmentalstaffmeetingsandawaydays.

• ToagreeactionsneededtoaddressHealthandSafetyrelatedconcernsandtopromotebestpractice.• ToidentifyH&Sissuesofamoreseriousnature,orwhichrequiresignificantoperationalorstrategic

change,tobeescalatedtotheDepartmentalExecutiveCommitteeordirecttotheHoD.• Torecordandfollowup,bywayofformalminutes,anyactionsarisingfromdiscussionateither

DepartmentalExecutiveortheHealthandSafetyCommittee,relatingtoH&Sissues,andtoensurethatregularmeetingsofbothgroupsareroutinelyscheduledandheld.

14

• Toprovideregularcommunicationstoallstaffonhealthandsafetymatters.

ThefulltermsofreferencedocumentincludingCompositionoftheHealthandSafetyCommitteeisattachedasAPPENDIX1

6.2 Departmental Health and Safety Management Structures and Policies

ForthepurposesofhealthandsafetymanagementanysubsidiaryofTheUniversityofSheffieldoranycompanyinwhichOfficersofTheUniversityofSheffieldmaybelegallyregardedasthe‘controllingmind’willberegardedasa‘Department’underthispolicydocument.

TheHeadofDepartmentisresponsibletotheFacultyVice-Presidentfortheday-to-daymanagementofhealthandsafetyissuesintheirareasofmanagerialresponsibility.Seealso:Section3,StatementofResponsibilities.

TheprimaryvehicleforconsiderationofallHealthandSafetyistheEEEDepartmentalHealthandSafetyCommittee.ItisaformalrequirementoftheUniversityHealthandSafetyPolicythatallDepartmentshaveadesignatedDepartmentalSafetyOfficer;theallocationoftimeanddutiesoftheDepartmentalSafetyOfficerbeingappropriatetothesizeandactivitiesoftheDepartment.InthecaseofEEEthisisafulltimeroleduetotheresearch-intensivenatureofthedepartmentandthehighnumberofstudents.

TheEEEHealthandSafetypolicyiscloselyalignedto,andconsistentwith,theUniversityHealthandSafetyPolicy.Therearerequirementsatdepartmentlevelforgreaterdetail.

TheDepartmentalHealthandSafetyCommitteeandtheDepartmentalSafetyOfficer,whoreporttotheHeadofDepartment,willoverseehealth,safetyandwelfarematterswithinthatarea;liaisingwiththeUniversityHeadofHealthandSafetyasrequired.

6.3 Tenants, Contractors and Partnerships

ItistheresponsibilityofthoseUniversityOfficersenteringintoanyarrangementoragreementonbehalfofTheUniversityofSheffieldtoensureallhealthandsafetyresponsibilitiesareclearlyspecifiedasanintegralpartofthearrangement.Thismustincludearrangementsfortwo-waycommunicationsofhazardidentification,riskassessmentsandemergencyprocedures;particularlyforactivitiesoncampus.

Fordepartmentalstaffthismeansthatanyworkrequesteddirectlyfromathirdparty,notthroughEFM,mustberiskassessed

WhereUniversitystaffwillbeworkingunderthecontrolofexternalagenciestheirlinemanagerwillberesponsibleforensuringthatasatisfactoryassessmentofallforeseeableriskshasbeencarriedoutpriortothecommencementoftheactivity.

TheneedforcheckstobeperformedwhereanymemberofthedepartmentisgoingtobeworkingoutsidetheUniversity,unlessanotherpartoftheUniveristy(i.e.:HR)hasalreadydoneso.

Needspecificadviseforwhencontractorsarecomingtoworkonspecifickit(i.e.:SERENICPremoval)-shouldtheyprovidethereownRAandCOSHHorshouldwebeproviding?

15

7. HEALTH AND SAFETY PROCEDURES IN EEE

7.1 Health and Safety Induction and Training

7.1.1 New StaffAutomaticaccesstotheonlinetrainingsystemisavailabletoallnewstaffwithcontractsofemployment,UniversityAssociates(e.g.visitorswithteachingresponsibilities),andpost-graduateresearchers.TheUniversitystipulatesthatFireSafetytrainingisMANDATORYforallstaffandmustbeundertakenonanannualcycle.AllcoursescanbeaccessedoncetheindividualhasaUcard.AllnewstaffmustreceiveGeneralSafetyInductionTrainingfromtheDSO.Inmostcases,thiswilltakeplaceontheirfirstdayintheirpost.ItistheresponsibilityoftheDSOtoinitiateandarrangeatimeslottoundertakethisinduction.InlinewiththerequirementsforallstaffinEEE,newstaffmustundertakethefollowingmandatoryonlinetraining:

•FireandEmergencyProcedure.FIRE•DisplayScreenEquipment.DisplayScreenEquipment•GeneralRiskAssessmentTechniques.(UnderGeneralHealth&Safety)GeneralRiskAssessments•ManualHandling–TheBasics.(UnderGeneralHealth&Safety)ManualHandling•OutofHoursworking.OutofHours(onlyifrequired)•COSHHTraining

7.1.2 New Undergraduate StudentsTheDSOwillarrangetogiveaHealthandSafetyInductionlecturetoallnewUndergraduatestudentsduring“Introweek”.Thisisatimetabledslotandaregisteristaken.7.1.3 New Taught Course Postgraduate StudentsTheDepartmentalSafetyOfficerwillarrangetogiveaHealthandSafetyInductionlecturetoallnewTaughtCoursePostgraduatestudents.Thisisatimetabledslotandaregisteristaken.7.1.4 New Research PostgraduatesAutomaticaccesstotheonlinetrainingsystemisavailabletoallnewstaffwithcontractsofemployment,UniversityAssociates(e.g.visitorswithteachingresponsibilities),andpost-graduateresearchers.TheUniversitystipulatesthatFireSafetytrainingisMANDATORYforallresearchpostgraduatestudentsandmustbeundertakenonanannualcycle.AllcoursescanbeaccessedoncetheindividualhasaUcard.

TheDepartmentdoesnotmandateanyfurthercoursesforPostgraduateResearchstudents,butexpectsthemandtheirsupervisortoconsidertrainingneedsasrequiredtosuitthenatureoftheiractivities.Itisexpectedthatthefollowingon-linetrainingwouldbeade-factominimum:

• OutofhoursworkrequirescompletionofOutofHourstraining.• Riskassessmenttrainingshouldbeundertakeninordertocompleteariskassessment• Displayscreenequipmentifthisisaregularfeatureoftheresearchstudiesbeing

undertakenInaddition,newstarterswillbegivenspecificinductionsintheareasinwhichtheywillbeworking.7.1.5 Induction process

16

AnylongstayvisitorsmustbeincludedinthisprocessandtheDSOinformedasearlyaspossiblebythememberofstaffhostingthevisitorinordertoarrangeasuitabletimeforaSafetyInductiontotakeplace.Accesstotheonlinetrainingsystemcanbearrangedforcasualstaff,visitors(paid)andagencystaffwhoareworkingintheDepartmentforatleast2months.Shortstayvisitors[lessthan2months]shouldbeinductedintheareathattheyareworkingin.Theinductionshouldcoverfireandwelfarearrangements.Theinductionshouldberecordedandthevisitorshouldsigntosaythattheyhavecompletedtheinduction.Shortstayvisitorsarenotallowedtoworkoutofhoursunlesssupervisedandarelevantriskassessmenthasbeencompleted.

Cleanersshouldbegivenaninductiontoanylaboratoryorworkshopareathattheyhavetoworkin.Aspartoftheinductiontopicsthatshouldbecoveredshouldincludebutnotbelimitedtoanyareasthattheyshouldnotenter,toldaboutanypersonalprotectiveequipmentrequirements(forexamplesafetyfootwareorlaboratorycoats)warnedaboutanypotentialhazards,whattodoifthereisaspillageofleak,anysignstobeobserved,whichbinstoemptyandsurfacestheycanclean.

7.2 Workplace Environment and Welfare Facilities

InaccordancewiththeWorkplace(Health,SafetyandWelfare)Regulations,theUniversityhasadutyofcaretoensurethattheworkingenvironmentissafe,clean,tidy,hygienic,andcomfortable.Whererequired,thisshallbeachievedinacollaborativemannerwithEstates&FacilitiesManagementandotherHeadsofDepartmentwhosharethesameworkenvironment.

SpecificallywithinthecontextoftheRegulationstatedabove-TheHoDshall:

• ensurebuildingsandworkspaces(includingcommonareas)arefitforpurpose,areinagoodstateofrepair,andsatisfytherequirementsoftheBuildingRegulations,including(butnotlimitedto)construct,doors,windows,etc.;

• givedueconsiderationtoaccess/egressandfacilitiesforpeoplewithdisabilities(exceptwherehealthandsafetylegislationtakesprecedenceoverdisabilitylegislation);

• ensureareasonableworkplacetemperature(minimumof16°C)exceptwheresignificantphysicalexertionisrequiredorwherehotprocessestakeplace(inwhichcasetheminimumtemperatureshouldbe13°C)–thereisnolegaluppertemperaturelimitbutcontrolmeasuresshouldbeimplementedtomitigateagainsttheeffectsofhighertemperatureextremes;

• ensuretheprovisionofsuitableandsufficientlighting(includingemergencylighting);• ensurethatenclosedworkenvironmentsareventilatedbyasufficientsourceoffreshair,

includingtheprovisionofextractionsystemstoremovecontaminantsfromtheair;• ensurenoiselevelsarecontrolledsoasnottocauseharm;• ensuretheprovisionofsafefurniture,workstations,fixturesandfittingsincludingsufficient

safestorage;• ensurehousekeepingiskepttoasatisfactorystandardwithregardtocleanliness,hygiene

andtidiness;• ensuretheprovisionandupkeepofsufficientwelfarefacilitiesincludingadequately

resourcedtoilets(withsanitaryconveniences),andfood/drinkpreparationareaswithasupplyofcleanfreshdrinkingwater;

• whererequired,theprovisionofspecialistwelfarefacilities(i.e.scrubdownareas,showers,etc.),andareasforindividualstochangein/outofworkclothesincludingaccommodationofregular/workclotheswhennotbeingworn;

• theprovisionofrestfacilitiesawayfromworkstationsandareas,withspecificprovisionmadeforpregnantwomenand/ornursingmothers;

17

• ensuresafeaccess/egressandtrafficroutesforpedestrians.

TheDepartmentSafetyOfficershall:

• monitorworkplaceenvironmentandwelfarefacilitiestoensuretheupkeepoftheabovearrangements,andreportanydeficienciestotheHeadofDepartment

AllDepartmentStaffshall:

• reportanyissuesorconcernswithregardtotheworkplaceenvironmentorwelfarefacilitiestotheDSO;

• notabusewelfarefacilities,andonlyusetheminmannerforwhichtheyareintended.

7.3 Fire Safety

InaccordancewiththeRegulatoryReform(FireSafety)Order,theUniversityhasadutyofcaretoensurethesafetyofindividualsfromfire.Inadditiontostaffandstudents,thismayincludevisitors,contractors,thegeneralpublicandthecommunityatlarge.

Firecanresultincatastrophiclossoflife,injury,damage/losstopropertyorinventory,anddisruptiontoacademicactivities.AnincreasedriskexistswithintheDepartmentduetothenatureofworktakingplaceandtheflammablesubstancesstoredonsite.

UniversityfiresafetyarrangementsarethejointresponsibilityoftheFireSafetyTeamandEstates&FacilitiesManagementin-conjunctionwiththeHeadofDepartment.WhereareasoftheDepartmentaresharedwithanotherfaculty/department,acollaborativeapproachshallbetakenbetweentherespectiveHeadstomitigateagainsttheriskoffire.Ultimately,itisthecollectiveresponsibilityofeverybodytopreventfiresfromoccurring.

Specificallywithinthecontextofthelegislationstatedabove-TheHeadofDepartmentshall:

• ensurecompliancewithallfiresafetyarrangementsasdirectedbytheFireSafetyTeamandEstates&FacilitiesManagement;

• ensurefiresafetyisaconsiderationwhenriskassessmentsareundertakenbytheDepartment,andthatallcontrolmeasuresareimplementedandadheredto;

• ensurethepreparationofaPersonalEmergencyEgressPlan(PEEP)forstafforstudentswithvisual,auditory,cognitiveormobilityproblems–forvisitors,aGeneralEmergencyEgressPlan(GEEP)shallbeprepared;

• providesufficientFireMarshalsineacharea/floorandtoprovidethenecessarytimeforthemtoattendtraining;

• identifyactivitiesthatpresentahigherriskoffire,andprovidethenecessarytimeforstafftoattendtrainingintheuseoffirefightingequipment;

• informtheFireSafetyOfficerifthereisanotableincreaseinstaff/studentoccupationoftheBuilding,wherethereisasignificantchangeinbuildinguse,oraspecificprocessthatresultsinanincreasedriskfromfire;

TheDSOshall:

• supporttheHoDtocarryoutfiresafetyrelatedduties;• monitorriskassessmentstoensuretheytakeaccountoffirehazards;• reportanyfiresafetyconcernstotheHoDandUniversityFireSafetyTeam;

18

Managers/Supervisors/Academicsshall:

• ensurethatallstaffundertheircontrolcompletetheUniversity’smandatoryfiresafetytrainingwithintheirfirstweekofstartingattheUniversity,andthatrefreshertrainingisundertakenannually;

• ensurethatallstaff/studentsundertheircontrolareprovidedwiththenecessaryinformationandinstructionwithregardtoevacuationroutes,exitdoorsandassemblypointsforthebuildingtheyarein;

• identifyandarrangecompletionofaPEEPforthosemembersofstafforstudentswhohavevisual,auditory,cognitiveormobilityimpairment(includingthosewithtemporarycircumstances,forexample,someonewithabrokenlegusingcrutches)andcommunicatethefindingstorelevantstaff.

FireMarshals:

• Therewillbeaminimumtwonominatedfiremarshalsforeachlevelinallrelevantbuildingswhowillundertakeonlinetrainingandrefreshertrainingasrequired.

• MembersoftheFireMarshalteamwillbeassignedtostandbythefiredoorsoncetheirareaiscleartopreventpeopleenteringthebuildingbeforethefirealarmhasbeencancelled.

AllDepartmentStaffshall:

• completefiresafetytrainingwithintheirfirstweekofemployment,andrefreshertrainingannually.ThisismandatoryrequirementinEEEandfailuretocomplymayresultinexclusionand/ordisciplinaryaction;

• takeallreasonablecaretopreventtheriskorspreadoffire;• makeevacuationapriorityandnotfightfiresunlesstrainedtodoso;• keepallfireexitroutesandfinalexitdoorsunobstructed(bothfrontandrear),andnot

prop/wedgefiredoorsopen;• notmoveortamperwithanythingprovidedforfiresafety(i.e.smoke/heatdetectors,fire

extinguishers,etc.);• notsmokeinsideanyUniversitybuilding;• familiarisethemselveswithevacuationprocedures,andcomplywithallUniversityfire

safetyarrangements• Dial4444intheeventofafire.

7.4 Fire Safety Arrangements

Onhearingacontinuousalarmalloccupantsmust:

• Leavethebuildingbythenearestsignedexitroute.• DoNotre-enterthebuildinguntiltheallclearhasbeengiven.• Ondiscoveringafiremustraisethealarmby:

• Breakingafirealarmcallpoint• Shouting“Fire”• Calling4444onanInternalphoneandreporting:

• Theexactlocationofthefire• Whetherthereareanycasualties• Whetherthereareanyspecialhazardspresent

19

• Notattempttotacklethefire,usinganappropriatefireextinguisher,unlessitissafetodoso.

7.5 Incident reporting

Allincidents,includingaccidents,nearmissesordangerousoccurrencestakingplacewithintheDepartment,orincidentstostaff/studentswhilstundertakingUniversityactivitieselsewhere,mustbereportedassoonaspossibleaftertheyoccurviatheUniversity’sonlineportalAccidentIncidentandnearmissReporting(AIR)onyourMUSEaccount.InaccordancewiththeReportingofInjuries,DiseasesandDangerousOccurrenceRegulations(RIDDOR),someincidentsmayalsorequirereportingtotheenforcementauthority(theHealthandSafetyexecutive).ThiswillbeundertakenbytheUniversityHeadofHealthandSafety.

Accordingly,theHeadofDepartmentshall:

• followinganincident,ensureareviewofrelevantriskassessmentsandsafeworkingproceduresisundertaken,andtheimplementationofanyadditionalcontrolmeasurestopreventreoccurrence.


• followinganincident,securetheareaandacquireanyevidencetosupporttheinvestigation(i.e.notes,photographs,etc.),andanyeyewitnesstestimony;

• reportanyabsenceduetoawork-relatedincidentdirectlytothe

UniversityHealthandSafetyDepartment• conductlocalaccidentinvestigationsandreportfindingstotheHeadofDepartmentandthe

UniversityHealth&SafetyDepartment.

ThepreventionofaccidentsintheUniversityistheresponsibilityofeveryone.

8. ACTIVITY SPECIFIC POLICIES

8.1 Control of Substances Hazardous to Health (COSHH)

TheDepartmenthasaseparateanddetailedCOSSHPolicythatisavailableat:https://www.sheffield.ac.uk/polopoly_fs/1.740490!/file/EEE-CoSHH-POLICY-231017-3.pdf

8.2 Undergraduate Laboratory Teaching

FirstandsecondyearundergraduatesreceivelaboratorybasedteachingintheDiamondbuildingundertheauspicesoftheMultidisciplinaryEngineeringEducationteam.Thehealthandsafetypolicyfortheseactivitiesisavailableat:

https://www.sheffield.ac.uk/diamond/engineering/hs

Inthe3rdand4thyearstudentsdoenterthelabstoundertaketheirprojects.

20

• Universitieshavealegaldutytoprovide'suchsupervisionasisnecessary'toensurethehealthandsafetyofstudents.

• ThisdutyisdelegatedtothesupervisorforstudentprojectsinYears3and4.Supervisorsshouldappointasuitablyqualifiedpersontodeputiseforthemduringtimesoftheirabsenceorunavailability.

• Noundergraduatestudentcancarryoutexperimentalworkwithoutthesupervisionofamemberofstaff.Thisdoesnotmeanconstantattendance;itdoesmeanthatthesupervisorissatisfiedthattheabsenceofdirectsupervisiondoesnotconstituteahazard.Avitalstageindefiningthelevelofsupervisionnecessaryistocarryoutariskassessment.

• Thesupervisorandstudentshouldconductariskassessmentatthestartoftheprojecttoensurethatanyhazardsareidentified.SuitableProjectRiskAssessmentformsaredistributedtostudentsaspartoftheirregistrationpacks.ThestepstobefollowedaredescribedontheRiskAssessmentpage.Thenecessarysafetyproceduresshouldbewrittendowninallcircumstances.ProjectstudentsarenowrequiredtosubmitacompletedriskassessmentformaspartoftheirInterimProjectReportevenifthisshowsnoriskhasbeenidentified.

• AllequipmentandapparatusdevelopedandconstructedwithintheDepartmentmustbecheckedtoensurethatitconformstoallrelevantsafetyrequirements.SpecificadviceisgivenontheConstructionofEquipment&Apparatuspage(seebelow7.3).Ifcircuitconstructioninvolvesconsiderablesoldering,theuseofextractionfacilitiesisrecommended,see‘Facilitiesfortheextractionofsolderfumes’onthePersonalProtectiveEquipmentpage(seebelow7.4).Outlineinformationaboutspecifictypesofhazardisgivenonotherappropriatepages.

• Regularchecksshouldbemadebythestudent’ssupervisortoensurethattheproceduresarebeingfollowed.Changesinexperimentalmethodrequireafreshassessmentofrisk.Studentsshouldbeinformedthateveryonehasalegalresponsibilitynottoendangerthemselvesorotherseitherthroughtheiractions,orlackofaction.

8.3 Construction of Equipment and Apparatus

AllequipmentorapparatusconstructedintheDepartmentmustbetestedbeforeusetoensurethatitcompliesfullywithalltherelevantsafetylegislation.Thisappliestoequipmentorapparatusconstructedaspartofundergraduateorresearchprojectsandappliesequallytoelectroniccircuits,electricalmachines,mechanicaldevices,etc…

Itisimportanttoseekadviceatanearlystage,preferablybeforethestartofconstruction(seeotherrelevantsectionsofthisbook),andthiscanbeobtainedfrom:Typeofwork Contactname Room Tel.Ext.Electronicsystems MrIanWraith F146 25170/25864Electricalandenergystoragesystems,highvoltageapparatus

MrAndyRace C130 25835

Electricalmachines&rotatingapparatus

MrAndyRace C130C130

2517825835

Mechanicalsystemsandmaterials,woodworking

MrKarlRotchell HUT1810 25437

Lasersandoptics DrRickSmith E150e 25179X-rayradiation ProfMarkHopkinson F164b 25385Microwaveradiation DrJonRigelsford P/C27 25584Hydraulic&pneumaticsupplies/services MrKarlRotchell HUT1810 25437Gases MrDaveMorris 2.08(NC) 25866

21

8.4 Personal Protective Equipment

Personalprotectiveequipmentshouldnotberegardedasasubstituteforothermethodsofcontrollingriskstohealthandsafety.Useofothermethods,e.g.engineeringcontrols,safesystemsofwork,etc.,mustbeconsideredfirst.TheDepartmentprovidesallrelevantPersonalProtectiveEquipmentifitisconsiderednecessary,oriscoveredbyseparatelegislationonspecifichazards.Examplesoftheequipmentavailablenotcoveredbyotherlegislationare:

• U.V.proofgogglesandspectacles• Light-restrictingspectacles• Weldingmasks• Glovesusedformanualhandlingtoprotectagainstcuts,knocks,scrapesetc.• Glovesusedtohandlehotobjects• Glovesusedtohandleextremelycoldobjects• Weldingaprons• Weldinggaiters• Footweartoprotectagainstfallingobjectsandknocks

Ifyouthinkyou,oranyoneelse,requirePersonalProtectiveEquipmentforanyofyouractivitiesthenseekguidanceandinformationfromStephenDorwardortheDepartmentalSafetyOfficer.IfyoufeelthatthePersonalProtectiveEquipmentprovidedisnotsuitableforyourindividualuse,e.g.ill-fitting,donotcommenceyouractivityandcontactStephenDorwardortheDepartmentalSafetyOfficer.Facilitiesfortheextraction/filtrationofsolderfumesIfyouneedtocarryoutprolongedsoldering(electronic/electricalcomponents,wiringetc.)youshouldcontactIanWraithintheElectronicsWorkshop(GeorgePorter,roomC32,tel.25864)toenquireaboutthefacilitiesavailableforthelocalextraction/filtrationofsolderfumes.

Ifyouareinanydoubtaboutwhatconstitutesprolonged,thendonotstartsolderingandcontactIanWraithintheElectronicsWorkshop.

22

9. APPENDICES

APPENDIX 1 - MEMBERSHIP OF THE EEE HEALTH AND SAFETY COMMITTEE

HealthandSafetyCommittee

MembershipandTermsofReference

Members

Chair&HeadofDepartment ProfGeraintJewellDepartmentalSafetyOfficer MrsDianneWebsterAdminManager MrLukeMarsdenTechnicalManager MrLukeMarsden(interim)RadiationSafetyOfficer(Ionising) ProfMarkHopkinsonRadiationSafetyOfficer(nonionising)

DrJonRigelsford

LaserSafetyOfficer DrRickSmithBiologicalSafetyOfficer MrLukeMarsden ElectricityatWorkRegulations MrAndyRace/MrIanWraithPersonalProtectiveEquipment MrStephenDorwardLiftingEquipment(LOLER) MrKarlRotchellGases&PressureSystems MrDavidMorrisCryogenicliquids&gases MrJonMilnerRiskAssessment/COSHH MrsDianneWebster/MrLukeMarsdenDisabilityLiaisonOfficer MrNeilPowellDisplayScreenAssessors MrFahmiMohammad/MrsDianne

WebsterSafetyInspectionco-ordinator MrsDianneWebsterManualHandlingtrainer MrsDianneWebsterManualHandlingAssessor MrStephenDorwardWorkEquipment MrsDianneWebster/MrLukeMarsden Arearepresentatives: DrKenKennedy(NanocienceClean

Rooms) DrShahabNejad(Willenhall) DrAndyRace(EMD) MrSteveMarsden(Comms) MrPaulHaines(SMD) MrsKMcNeil(PLB) MrKarlRotchell(MechanicalWorkshop) DrIanRoss(Fegtem) MrIWraith(ElectronicWorkshop)RepresentativesfromUoSHealthandSafetyServices

MrAKJohnstone,MrsBGouldsbrough

StudentRepresentatives TBC

Secretary TBC

Frequency 3timesayearminimum

23

TermsofReference

• Toreportdirectlytothe6weeklyDepartmentalExecutiveCommitteeviatheDSO.• Todevelop,considerandrecommendHealthandSafetyrelatedpoliciesandprocedurestothe

DepartmentalExecutiveCommittee.• Toensurethatanyagreedchangesareactionedinareasonabletimescale,andthatsuchchangesare

communicatedclearlytotheDepartment.• TochampionHealthandSafetymatters,helpingtheHoDtocreateaculturewhereawarenessand

reportingofhealthandsafetyissuesiscommonplaceandmanagedproactively.• ToupdateandcontinuallydeveloptheDepartmentalH&SPolicyonanannual,aswellasresponsive,

basistoensurethatitcoversthetypesofactivityperformedinthedepartment,andreflectsanychangesinlegislation/regulationatahigherlevel.

• TomonitorandreportonH&Sprocesses,actionsandactivitieswithinthedepartment(includingtrainingcompliance,incidentsandnearmisses).

• TopromotetheDepartmentalH&SPolicyacrossacademic,technicalandadministrativeteammeetings,theStaffStudentForum,anddepartmentalstaffmeetingsandawaydays.

• ToagreeactionsneededtoaddressHealthandSafetyrelatedconcernsandtopromotebestpractice.• ToidentifyH&Sissuesofamoreseriousnature,orwhichrequiresignificantoperationalorstrategic

change,tobeescalatedtotheDepartmentalExecutiveCommitteeordirecttotheHoD.• Torecordandfollowup,bywayofformalminutes,anyactionsarisingfromdiscussionateither

DepartmentalExecutiveortheHealthandSafetyCommittee,relatingtoH&Sissues,andtoensurethatregularmeetingsofbothgroupsareroutinelyscheduledandheld.

• Toprovideregularcommunicationstoallstaffonhealthandsafetymatters.

Reportsto:EEEExecutiveCommitteeandHeadofDepartment

Updated23October2017(membershiprevised)

24

APPENDIX 2 - ORGANISATIONAL STRUCTURE OF HEALTH AND SAFETY MANAGEMENT in EEE

25

APPENDIX 3 - DUTIES OF DEPARTMENTAL SAFETY OFFICERS

• Undertakehealthandsafetytrainingtoanappropriatelevelofcompetence,thusenablingthemtodischargetheirduties;

• BefullyfamiliarwiththeUniversity’sHealthandSafetyPolicyandassisttheHeadofDepartmenttodevelop,implementandperiodicallyreviewalocalpolicyandprocedures;

• ProvidehealthandsafetyadvicetotheHeadofDepartmentandothermembersofstaff;• Undertakeregularhealthandsafetyinspections(withTradesUnionSafetyRepresentatives,

asnecessary)andreportfindings;• Ensurethatoccupationalill-healthissues/accidents/incidentsandnearmissesarereported

andinvestigated(withdirectinvolvementasnecessary).InaccordancewiththeUniversity’sAccidentandIncidentInvestigationPolicyandProcedures.Communicatefindingsofinvestigationsandensurethatrecommendedactioniscarriedout;

• Ensurethenecessaryprovisionofhealthandsafetytraining(includinginduction)tostaffwithintheDepartmenteitherbydirectinvolvementorbymonitoringprovision;

• Disseminatehealthandsafetyinformationandreportstoappropriatestaffandstudents;• Monitorthatadequateprecautionsaretakeninrelationtoanyspecialhazardin,oraboutto

beintroducedintotheDepartment,withadvicefromtheUniversityHealthandSafetyOfficewhereappropriate;

• Monitorthatallplant,equipmentandprocesseswithintheirareaaremaintainedinasafeconditionandincompliancewithappropriatestatutoryrequirements;

• Maintainadequatehealthandsafetyrecordswhereappropriate;• MonitorhousekeepingwithintheDepartmenttoensurethatahighstandardismaintained;• Monitorthatadequate,suitableprotectiveclothingandequipmentisavailableandusedas

required;• Ensurethatsystemsareinplacetoprovideandmaintainadequatefirstaidfacilities;• Monitorthatsafeworkingpracticesbasedonriskassessmentareadopted,especiallyfor

postgraduatework(inviewofthefactthatpostgraduatestudentsgenerallyworkwithoutdirectsupervision);

• ActwiththedelegatedauthorityoftheHeadofDepartmentonhealthandsafetymattersofurgency;

• ParticipateinauditscarriedoutbyUniversityHealth&Safetyasnecessary.

26

APPENDIX 4 - OUT OF HOURS WORKING

Allstaff,graduatestudentsandvisitorsmustsign-inatthePortersLodgeoftherelevantbuildingwhenworkingintheDepartmentoutsideofthehours8.00a.m.to6.00p.m.,MondaytoFriday.Undergraduatesarenotnormallypermittedtoworkout-of-hours.Nopracticalorexperimentalworkwherethereisariskofanaccidentshouldbeundertakenoutofhours.Normally,workout-of-hoursshouldberestrictedtolibrarywork,computing,writingreportsandmakingnon-riskobservations.Anyoneworkingout-of-hoursmust:• SubmitaPermissionform(availablehere),approvedandsignedbytheirSupervisorandreturned

totheDepartmentalSafetyOfficer,beforepermissioncanthenbegranted.

• HavecompletedalltrainingrequiredbyEEEandthisisuptodate:1 FireAwareness2 OutofHoursHazardsandRiskAwareness3 DisplayScreenEquipment(DSE)4 GeneralRiskAssessmentTechniques5 SafeManualHandling

• HavereadandunderstandthepotentialhazardsandtheircontrolmeasuresintheOutofHours

genericriskassessment(RACIEID3389forMappin,ID3680forNorthCampusandID3681forPortobello)

Otherimportantpointstonote:• Outofhoursaccessisnotgrantedautomatically,andpermissionmustbesoughtusingthe

Permissionform.• CompletedformsaretobehandedtotheDSO.• Theapplicationcantakeupto7workingdaystobeapprovedandactioned.

Pleasenotethatgenericriskassessmentsareforofficesandworkroomsnotlabs/experimentalwork!

Department of Electronic and Electrical Engineering Policy on access to EEE buildings when accompanied by children out of hours.

Normalworkinghours-InlinewithUniversityguidelines,thisisdeemedtocoverweekdays8am-6pmexcludinganydesignateddaysonwhichisUniversityhasbeendeemedtobeclosed,e.g.publicholidays.

TheUniversityhasguidanceonthepresenceofchildren(whicharedefinedasbeingunder18yearsold)inUniversitybuildingsduringnormalworkinghours.Acopyofthisdocumentisavailableat:

http://safety.dept.shef.ac.uk/guidance/childrensafety.pdf(andinAppendix5,section5.1below)

TheDepartmentpolicyfollowsthisguidanceinfullandthisdocumentshouldbeconsultedifyouareplanningtoaccessanyDepartmentalbuildingswhenaccompaniedbychildrenduringnormalworkinghours.

27

Outofhours-Thisisdeemedtocoverallothertimeswhicharenotdesignatedasnormalworkinghours.

ItisrecognisedthatallcategoriesofstaffmayberequiredtocallintotheDepartmentduringoutofhoursperiodstocollectdocumentsoritems,undertakeveryminortaskssuchassigningpapers,approvingcostings,submittingassessmentgradesetc,andthatthiswillonoccasionscoincidewithtimesatwhichtheyareaccompaniedbychildren.Inordertoallowstafftogainaccesswithchildrenoutofhoursforbriefperiods,theDepartmenthasputinplacethefollowingpolicyinconsultationwithUniversityHealthandSafety:

•Thevisitshouldnotexceed1hourintotaldurationandonlybeforthepurposesofenteringanofficelikeroom.

•Staffshouldnotenteraroomwhichcouldreasonablyberegardedasalaboratory.

•Staffshouldnotleavechildrenunaccompaniedatanypoint,evenforthebriefestofperiods.

•Allstaffenteringthebuildingoutofhourswithchildrenmusthaveavalid(i.e.completedandupto

date)OutofHourstraining.Youcanconsultyourindividualtrainingrecordbylogginginat:

https://hs.shef.ac.uk/

•Inbuildingswithsigninginfacilities,staffshouldincludethenumberofchildrenwiththemusingameansthatisunambiguousintermsofdeterminingthenumberofindividualsenteringthebuilding.

Forthevoidanceofdoubt,theDepartmentdoesnotpermitstafftospendextendedperiodsworkingintheDepartmentoutofhourswhenaccompaniedbychildren,howeverpressingtheneedtocarryoutsuchwork.

AcopyofthissectionofthepolicyhasbeenlodgedwiththePortersLodgesforthePortobelloCentreandNorthCampus.Ifyouhaveanyqueriesregardingthispolicyoranydifficultiesarisingfromit,pleasecontactDianneWebsterinthefirstinstance.

28

APPENDIX 5 - MISCELLANEOUS HEALTH AND SAFETY ITEMS

5.1 Children on University Premises

TheoutofhourspolicyaboveisinadditiontotheUniversity’sPolicyonchildrenbeingpresentonUniversitypremiseswhichareoutlinedbelow.

ManystaffandstudentscombineparentingandworkoreducationalresponsibilitiesandthismeansthatthereareoccasionswhentheymaywishtobringtheirchildrenontoUniversitypremises.OntheseoccasionsitmustbeborneinmindthattheUniversityisaninstituteofadultlearningandthebuildingsandgroundsofitspremisesarenotdesignedwithchildreninmind.

ValidReasonsforChildrenorYoungPersonstobeonUniversityPremises

• WhenattendingUniversityoperatedcrèche,playschool,nurseryschoolorsportingfacilities.• WhenonvisitsorganisedbytheUniversity,schools,departmentsorotherrecognised

bodies,wheresignificantrisksassociatedwithplannedactivitiesandforeseeableincidentsmustbeassessed.

• Whenonschoolorganised“workexperience”periodswithspecificdepartments,wheresignificantrisksassociatedwithplannedactivitiesandforeseeableincidentshavebeenassessedandsafeworkingproceduresproducedifappropriate.IneachofthesesituationssatisfactoryarrangementsmustbeinplacetoensureadequateinductionandsupervisionofthechildrenandactivitiesundertakenbytherelevantUniversity(departmentorsection),OReventorganiser.Inallothersituations,thepresenceofchildrenonUniversitypremisesisdiscouragedandshouldonlyoccurexceptionally,andthenonlyinlowriskworkareasandwheretheirpresencedoesnotdisruptthenormaloperationoftheUniversity.Exampleswouldinclude:-

1. Briefsocialvisitsbyparentswithnewbornbabiesoryoungchildren.2. Accompanyingparenttospecificceremoniesorevents,whetherpublicorprivate,not

involvinghazardousactivities,areasorequipment.3. Accompanyingparent(Universityemployee)toworkonabriefvisit,e.g.whenvisitingfor

shortperiodstopickupworkorcarryoutashorttermlowriskactivity.

Accompanyingparent(Universityemployee)toworkforshortperiodsduetochildcaredifficultiesorsimilarintoalowriskenvironmentuntilalternativearrangementscanbemade,butonlyatthediscretionanddirectionoftheHeadofDepartment.AsstatedpreviouslyUniversitypremisesarenotdesignedtoaccommodatechildrenandtheprecautionsinplacetocontrolrisksforthenormalpopulationareunlikelytobeappropriateforchildren,duetotheirphysicalsize,inquisitiveness,immaturityorinexperience.Childrenshouldnotbebroughtintotheworkplaceforextendedorfrequentperiodsorasanalternativetomakingproperarrangementsfortheircare-thiscouldincludeafter-schoolactivities,arrangementswithotherparents/childmindersorflexibleworkingarrangements.

Intheeventthatchildrenarebroughtintoworkpremises,then:-

1. TheparentmustconsultwiththeirHeadofDepartmentabouttheacceptabilityofchildrenbeingpresent,evenforshortperiods.

2. Theparentwillberesponsibleatalltimesforthesupervisionoftheirchild(ren)duringtheperiodthechild(ren)areontheworkpremisesandwillneverleavethemunattended;andwillberesponsibleforexercisingsufficientsupervisiontopreventanyhazardoussituationfromarising.

29

3. Childrenmustnotbeallowedtodisruptthenormaloperationoftheworkareaortheworkofotheremployees.

4. Childrenmustonlybeallowedintolow-riskareasandmustneverbeallowedtoenteranyareawherehazardousactivitiesarebeingundertaken,hazardousequipmentorhazardoussubstancesarebeingusedoriftheirpresencecouldcauseharmtothechild(ren).• Childrenmustnotbeallowedtotouchanywork-relatedequipment,articleor

substanceoritemofwastedepositedinabinorotherwastereceptacle.• TheHeadofDepartment,Health&Safety,SecurityandtheBuildingFacilityManager

caninstructtheparenttoremovethechild(ren)immediatelyfromtheworkarea.• Childrenunder16yearsofagemustnotbeallowedtorideontheArtsTower

PaternosterandmustbeaccompaniedwhilstusinganyotherUniversitylifts.• IntheUniversity’sLibrarieschildrenunder16yearsofagemustbeaccompaniedbya

parentorresponsibleadult.

5.2 Waste Disposal Routes

Althoughnotdirectlyanissueofsafetyinmanycases,wastemustbedisposedofinacorrectmanner.Thereareseveralwastestreamsandyoumustputyourwasteintothecorrectstream.AlllaboratoryworkersmustundertaketheUniversity’swastedisposaltraining,whichcanbefoundathttp://www.waste.shef.ac.uk.

i)GeneralwasteBlacksack–cleanerremovedwaste,allnonbiologicalornoncontaminatedwaste;forexamplepaper,papertowels,nonhazardouschemicalcontainers.Generalruleofthumb:iftheitemlooksasthoughithascomefromalaboratoryitshouldnotgointhegeneralwastebins.ii)HazardouswasteIfyouhaveexcesshazardoussubstancesthatneedtobedisposedof,oryouhavewastecontainingorcontaminatedwith,HSthatrequiresdisposalyoushouldcontacttheDSOwithafulldescriptionofwhatyouhave,howmuchyouhaveandwhereitis.TheDSOwillliaisewiththelocaltechnicalsupportteamforahazardouswastecollectiontobemade,throughtheUniversityHealthandSafetyOffice.

iii)SharpWasteSomeworkwillrequiretheuseofablade,needleorothersimilarimplementthatmaybeconsideredasastabbing/cuttingriskifitisplacedinanormalwastebag.Allsharpsshouldbeplacedinaspeciallydesignedsharpsbin.Theseusuallyhavealidwithcutoutstoallowsaferemovalofbladesandhypodermictipsfromaholderwithouttheneedtore-sheath.

Yellow/orangebin–anysharpsotherthanthosecontaminatedwithmedicines.

iv)SolventwasteAsaconsequenceoftheimplicationsoftheControlofPollutionAct,1974,certainarrangementsconcerningthecollectionofusedsolventshavetobeformalised.Itisnotpermittedtopoursolventsdowndrains.SolventsmaybemixedincorrectlylabelledWinchestersinaccordancewiththecategorisationsetoutbelow.ThiscategorisationiscommonthroughouttheUniversity.

• CategoryX-Allhalogenatedsolventsormixturescontaininghalogenatedsolvents.

30

• CategoryY-Allnon-halogenatedsolventswhicharenon-acidified.• CategoryZ-Oils(nonPCBcontainingmaterial)

v)WasteElectronicandElectricalEquipment(WEEE)WasteWEEEwastecoversawiderangeofhouseholdandprofessionalelectricalandelectronicproducts.ComprehensiveguidanceonwhatconstitutesWEEEwasteisavailableat:

https://hs.shef.ac.uk/attachments/313?updated=1424353542

WEEEwastecannotbedisposedofalongwithnormalwaste.ThecurrentWEEElegislationrequirestheUniversitytoseparateoutWEEEwaste.TheUniversityhasaninstitutionallevelsystemfordisposingofcomputers,PCperipheralsandhistoricWEEwaste.AllotherWEEEmustbedisposedofbytheDepartment.ForallWEEEwaste,pleasecontactIanWraithintheElectronicsWorkshop(Ext.25864)foradvice,collectionandtoarrangedisposalthroughtheElectronicWorkshopinlinewithUniversitypolicy.

UniversityguidanceonWEEisavailableat:

https://hs.shef.ac.uk/attachments/301?updated=1424353616

vi)BiologicalWasteCurrentlyweproduceverysmallquantitiesofBiologicalwastethroughtheworkofProfMatcher’sgroup.ThiswasteiscurrentlyenteringthewastedisposalrouteforBiologicalwastethroughtheKrotoResearchInstitute.WasteisplacedinasealableyellowLimbBinfordisposalbyincineration.WeproducenoGMwasteatthistime.

5.3 Lone working

LoneworkingwithinEEEisnotencouraged,butmaybepermissibleunderveryspecificcircumstancesafteradetailedriskassessmenthasbeenperformed.Employershaveadutytoassesstherisksfacedbyloneworkerstodetermine:-

• Whethertheworkcanbedonesafelybyanunaccompaniedperson,and;• Whatarrangementswillberequiredtoensurethatthepersonisnotexposedtogreater

risksthanemployeeswhoworktogether.• Thereisnocleardefinitionof"Loneworkers"buttherearealargenumberofoccupations

thattendtoworkontheirown.Examplesare:-o Doctors,districtnurses,milkmen,salesmen,postmen,meterreaders,maintenance

men,lorrydrivers.o LessobviousexamplesincludeHomeworkers,mobilestaff,teachersandlecturers,

maintenancemenonlargeindustrialsites,securitystaff,cleaners,homevisitors,etc.

• However,mostpeopleatsometimeduringtheirnormalworkactivitywillbeengagedinasoloactivityoutofsightorsoundofothers.Similarly,someonehastobefirsttoarriveatworkandsomeonewillbethelasttoleave.Soconcentratingon"aloneness"isunnecessarilylimitingandtheassessmentofwhoisaloneworkermustbebasedonthosewheretherisksarehigher,orthosewhoworkaloneforconsiderableperiods.

• Legislationdoesnotprohibitloneworkinginageneralsense,althoughtherearesometypesofworkwhichrequiresupervision,e.g.whereyoungpeopleareundergoingtraining,whereworkonliveelectricalequipmentisbeingperformed,orworkundertheConstruction(Health,Safety&Welfare)Regulations.

31

Thefollowing"Loneworkerchecklist"shouldhelpyouassesstheriskspresented.https://hs.shef.ac.uk/documents?utf8=%E2%9C%93&q[keyword_search]=lone&q[category_id_eq]=&q[document_category_id_eq]=&bookmarked_only=

5.4 Disability (permanent and temporary), Pregnant and Young Workers

Peoplewithcertainphysicaldisabilitiesorhealthproblemsmaybeatgreaterriskfromparticularactivitiesthanwouldotherwisebethecase.

• Staffandstudentswithphysicaldisabilities,orhealthproblemswhichtheyfeelcouldinsomewayputthematincreasedriskintheworkplace,areencouragedtodiscussthesituationwiththeirManager/Supervisor/DSO.

• Supervisors/Managersmaywishtoseekadvicewhereappropriate.

Issuesofasensitivenaturewillbetreatedwiththeutmostconfidentiality.Certainworkactivitiesandenvironmentsmayadverselyaffectthehealth,safetyand/orwelfareofnewandexpectantmothersand/ortheirchild(neworasyetunborn).

• Newandexpectantmotherswhofeelthattheirortheirchild’shealth,safetyand/orwelfaremaybeputatriskbytheirworkactivitiesand/orenvironmentareencouragedtodiscussthesituationwiththeirManager/Supervisorinthefirstinstance.

• TheymayseekfurtherinformationfromtheDSOiftheyfeelthatissueshavenotbeenconsideredcorrectlyortotheirsatisfaction.

• Femaleswhoarepregnantmustnothandlesuspectedcarcinogens:theriskofteratogeniceffectsisgreatestintheearlystageofpregnancy.

• Femaleswhoworkwithknownorsuspectedcarcinogensandwhoarecontemplatingpregnancy,shouldseekadvicefromtheirManager/Supervisor.

Youngpeoplemayneedclosersupervisiondependingontheirlevelofexperience,competencyandmaturity,andthenatureofthework.Forinstance,aschoolplacementschemeworkexperiencepersonwillneedconstantsupervision.

5.5 Driving for Work Purposes

WhilstnotspecificallyaH&Sissue,drivingforworkpurposesdoespresentanumberofhazards.• Whendrivingforworkyoumustensurethatyouhaveinsuredyourcarforbusinessuseand

thatyouhaveshownyoudocumentstothestaffintheEEEFinanceOffice(S27,3SollyStreet).

• Makesurethatyoudon’tdrivewhentiredorundertheinfluenceofalcohol,medicinesorothersubstancesthatmayaffectyourabilitytodrivesafely.

5.6 Bicycles in University Buildings

BicyclesarenotpermittedwithinanyUniversitybuildings.Cycleusersshouldmakeuseofthepropercycleparkingfacilitiesavailableatstrategiclocationsthroughoutthecampus.Small‘folding’bicycles,whenfolded,maybebroughtintobuildingsprovidedthattheyarestoredsothattheydonotcauseanobstructiontootherbuildingusers.

32

5.7 First Aid (arrangements and training)

Beforeapproachingcasualty(ies)checkthatitissafetodoso.RenderFirstAidifpossible,andsendforaDepartmentalFirstAider.Ifnecessary,callanAmbulancebycontactingtheUniversityEmergencyControlCentre,internaltelephonenumber4444.ThestaffmembersintheDepartmentwithapprovedFirstAidtraining(atthetimeofgoingtoprint)arelistedbelow:FirstAidersName RoomNo. TelephoneGeorgePorter TomTempleman* C32ElectronicWorkshop 25906 NewCaledonia DavidSnowden Hut1810 25437DavidMiller Hut1810 25437SamMarples Hut1810orC37(GeorgePorter) 25437 3SollyStreet DavidStone S14 25046DanGladwin S11 25849AmandaBurnett S8 25897MelanieTennant S8 25587PortobelloBuildingStephenDorward B09 25365TimGood* PortobelloC34d 25888or07904098435 PamLiversidgeBuilding NanoscienceBuildingPaulHaines Nanoscience2:08 25871KennethKennedy Nanoscience2:05 25212SaurabhKumar* Nanoscience2:05 25212RobAirey Nanoscience2:09 25826YaonanHou Nanoscience2:07 25911or07544886220JonMilner Nanoscience2:08 25866or07540121829YipinGong Nanoscience2:07 25166or07590189225RobRichards Nanoscience1:04 25816*Responsibleforkeepingcontentsofboxesuptodate.Pleasereportmissingitemstothoseinyourareaforreplenishing.AnuptodatelistofqualifiedFirstAidersispostedinsideeachFirstAidBox.FirstAidBoxesAfirstaidboxcanbefoundineachofthefollowingrooms:

33

GeorgePorter• CfloorKitchen• DfloorKitchen• EfloorKitchen• FfloorKitchen• F13• C37• A35• G23

EEEMechanicalWorkshop-'NewCaledonia'(LimitedAccess)3SollyStreet• KitchenonLevels1,2and4

Portobello• PortersLodge• C34(LimitedAccess)• 1stYearTeachingLab(LimitedAccess)• 2ndYearTeachingLab(LimitedAccess)• Cfloorkitchen

Nanoscience&TechnologyBuilding• Reception• Level1CleanRoomCorridor(LimitedAccess)• Level1ChangingRoom(LimitedAccess)• Semi-cleanRoom(LimitedAccess)

Allaccidentsanddangerousincidents,includingthoserequiringfirstaidtreatment,and/oruseoftheFirstAidcabinetsaroundtheDepartment,mustbereportedonlineandshouldalsobereportedtotheDSO.All"nearmisses"orsuspectedhazardsshouldalsobereported.5.8 Manual Handling

Themajorityoftasksinvolvesomelevelofmanualhandling,e.g.acoupleofreamsofphotocopier/printerpaperweigharound5Kg.Ifthereissomeriskofinjuryfrommanualhandling,thenataskassessmentmustbemade.Itshouldbenotedthatassessmentsshouldonlybedonebythoseindividualswhohavereceivedtheappropriatemanualhandlingassessmenttraining.

• Stepsmustbetakentoreducetherisktothelowestreasonablepracticablelevel.• Avoidtheneedformanualhandlingasfarasreasonablypracticable.• Protectivemeasuresshouldbeobservedatalltimes,e.g.thewearingofgloves,eye

protectionorprotectivefootwear.• Makefullandproperuseofequipmentprovidedtoaidmanualhandling.• Alwayspracticegoodhandlingtechniques.• Seekassistance,itmaybehelpfultodrawontheknowledgeandexpertiseofothers.

TheDSOkeepscopiesoftask/riskassessmentformsandotherrelevantinformationtohelpanyone

34

involvedinmanualhandling,andisthepersontocontactshouldyouneedassistanceinthisarea.Anonlinecourseisavailableforliftingloadsunder5Kgonly.Inaddition,theDSOisabletodeliverManualHandlingtrainingtostaffforloadsgreaterthan5kg.SafetyServicesrecommendtrainingthetrainer.Mostmanualhandlinginthedepartmentisdonebytheworkshopandtheyhaveallattendedtherelevanttraining.DianneWebster,DavidMorrisareManualHandlingAssessorsandcanadvise.Acompletelistofavailabledepartmentliftingaidscanbe obtainedfromDianneWebster(tel.25859)

5.9 Good Laboratory Practice (GLP)

GLPshouldbeobservedinlaboratoriesatalltimesasaminimumstandard.

• Noeatingordrinkinginanylaboratory.• Wearalabcoat(orequivalent)andappropriatesafetywear(seeCOSHHinformation).• Wearareaappropriatepersonalprotectiveequipment.• Samples,reagents,bottlesandcontainersshouldbeCLEARLYlabelledwith:

oChemicalname,concentrationandsolvent.oContactname.oPreparationdate.oEstimateddisposebydate.oHazardInformation.

• Storechemicalsappropriately.• AllWinchesterscontainingchemicals(e.g.acids,solventsetc)mustbetransportedina

Winchestercarrierwithinthelab.Refertolocalrulesforspecificdetailsassomeareas(i.e.:cleanrooms)onlyallowcertainstaffmemberstotransportanddecantchemicals.

• Checkfumecupboardsareworkingcorrectlybeforeuse.IfindoubtaskamemberoftheTechnicalSupportTeamtocheckwithananemometer.

• Acidsshouldalwaysbeaddedtowater(neverthereverse)whenmixing.• Cleanupallspillagesimmediately.RefertolocalrulesforAcidsandAlkalispills. • Keepthelaboratoryclean,tidyandsafe.Rememberthatotherusers,suchascleaners,may

enterandtheymaynotbeawareofsomehazards. • Allwastemustbedisposedoffollowingthecorrectwastedisposalroute(see5.2). • Acids/alkalispills–see5.11. • Washhandsbeforeexitinglabs.Inworkareaswherethereisnohandwashfacilitywash

handsbeforeeating.

5.10 Acid/Alkali and Solvents

• Allworkwithacids/alkalismustbeperformedindesignatedacidbenches(fumecupboards).• Solventworkmustbeperformedindesignatedsolventbenches.• ThereisspecifictraininggivenaspartoftheCleanroominductiononhowtodealwith

acid/alkalispills.Ifthespillisofgreaterthan10mlinvolumeandoccursoutsidethefumecupboardthenevacuatetheroomandcalltheemergencyresponseteam.

5.11 Display Screen Equipment

TheDisplayScreenEquipment(DSE)Regulations,1992,applytoadisplayscreen‘user’thatismembersofstaffwho:

35

• NormallyuseDSEforcontinuousornearcontinuousspellsofanhourormoreatatime;• useDSEinthiswaymoreorlessdaily;• havetotransferinformationquicklytoorfromtheDSE;andalsoneedtoapplyhighlevels

ofattentionandconcentration;orishighlydependentonDSEorhaslittlechoiceaboutusingit;orneedsspecialtrainingorskillstousetheDSE.

WherethiscriterionappliesemployersarerequiredtoassessVDUequipmentandworkstationstoreduceanyhealthrisks;toplanVDUworksothattherearebreaksofactivity;andtoprovideinformationandtrainingforusers.Inaddition,usersareentitledtoeyesighttestsandtospecialspectaclesshouldtheyprovenecessary.SpecificproceduresrelatingtothesafeuseofDSEare:

• WithinonemonthofjoiningtheDepartmentallnewstaffwillbemadeawareoftheDSEpolicyinthisdocumentand,ifnecessary,willundertaketheonlinetrainingprogrammeat:display-screen-equipment

• StaffexperiencingaproblemusingDSEequipmentmustinformtheDSEAssessororDSOand/orlinemanagerassoonaspossibletoenableactiontobetaken.

• AftercompletionoftheonlineDSEtrainingpackage,usersrequiringfreeeyesighttestsmustcontacttheirDSEAssessor,DSOorlinemanager,whowillnotifytheUniversityHealthandSafetyDepartmentsothatanapprovalforafreeeyesighttestmaybeissued.

AllDepartmentStaff/DSEUsersshall:

• complywithanyrecommendationsmadebytheDSEAssessor;• beencouragedtoreportanyhealthproblems(eitherpre-existingordiagnosed)relatedto

theiruseofDSEtotheirlinemanagerandDSEAssessor;• informtheDSEAssessorofanychangeofcircumstancerelatingtoyourDSEassessment.

TheDisplayScreenAssessorsareFahmiMohammadandDianneWebster.

FurtherinformationwithregardtoarrangementsandresponsibilitiesforDisplayScreenEquipmentaretobefoundwithintheUniversity’scomprehensiveDSEPolicyat:DSEPolicy&Procedures

5.12 Fire Training and Action

• Firetrainingisamandatoryforallnewstaff,visitorsandPGRstudents.• ItisMANDATORYthatallstaffattheUniversitycompletetheonlineFiretrainingevery

yearwithin12monthsofthelastcoursebeingtaken.• Aregisterofwhohasandhasnotcompletedtheirtrainingiskeptandreviewedona6

weeklybasisaspartofthediscussionofH&SattheExecutiveCommittee.Failuretocomplywiththisrequirementmayleadtoexclusionfromthedepartmentuntilitiscompletedand/ordisciplinaryactionbeingtaken.

Tosummonassistance,suchastheAmbulance,FireorPoliceservicesetc.,useanyinternaltelephoneandcalltelephonenumber4444ordirectcallnumber01142224444fromyourmobiletocontacttheUniversity'sEmergencyControlCentre.FireUpondiscoveringafire:

• Closedoorsetc.,toisolatefireandraisethealarmbyeitherbreakingtheglassofanemergencycallpointorshoutingfire,orbytelephoningtheUniversity'sEmergencyControlCentre(internal4444-seeabove).

36

• CalltheFireservicebycallingtheUniversity'sEmergencyControlCentre(internal4444-seeabove).Bepreparedtogivedetailsoftheexactlocationoftheincident,natureofincident,anyspecifichazards(e.g.chemicals),andnumberofcasualties(ifany).

• Onlyifsafetodosoandyouarenotalone,attempttotacklethefirewithanappropriateportableextinguisher.HumansafetyMUSTcomefirst,ifindoubtclosedoorsonthefireandevacuatetothedesignatedassemblypoint.

Evacuation Onhearingthefirealarm(whichisaloudcontinuousalarm),immediatelyleavethebuildingbythenearestsafeexit(whichmaybeanEmergencyExit).Congregateattheassemblypointidentifiedforyourbuilding-forthePortobello,PLB,MechanicalWorkshopandStephensonBuildings,theassemblypointisinSt.George'sChurchYard,fortheCentreforNanoscienceandTechnology,GeorgePorterandKrotobuildings,the assemblypointisatthesideoftheGatehouse/PortersLodgeinthecarpark.For3,SollyStreet,theassemblypointisBakersLane(100metresupSollyStreetontheleft).5.13 Working at Height

• Noworkatheightistobeperformedbyanyonewithoutasuitableriskassessmentbeingputinplacefirst.

• Equipmentforworkingatheightisonlyavailabletoauthorisedusers.• Theregisterofequipmentiskeptuptodate,andresponsibilityforensuringthatany

statutorycheckshavebeenperformedandrecorded,byJonWall.• Anyonemanaging,planningorcontrollinganyworkinvolvingtheuseofladdersorstep-

ladders,includingkickstools,musthavereceivedtrainingintheuseofladdersorstep-laddersforworkingatheight.

• Onlystaffwhohavereceivedtraininginthecorrectuseofladdersandstepladdersaretobeconsideredasauthorisedusers.

• Studentswhohavecompletedtrainingintheuseofladdersandstep-laddersmustbesupervisedbyanauthorisedladderuser.

• Allcheckswillberecordedandallequipmentwillbelabelledtodemonstratethiscompletewithdateofthelastcheckanddateofthenextreview.

• Checkswillbeperformedevery6months.• Anyworkthatinvolvesenteringloftspaceswillrequireanemergencyescapeplantohave

putintoplace.

5.14 Lifting Equipment

Liftingoperationsaredefinedasanyactivitythatinvolvesliftingorloweringaload.TheDepartmenthasanumberofitemsofequipmentthatarespecificallyintendedtoliftandtransportloads,e.g.pallettrucks,A-frameblock-and-tacklecranes.LiftingoperationsandequipmentaresubjecttotheLiftingOperationsandLiftingEquipmentRegulations1998(LOLER).TheDepartmentwillcomplywiththerequirementsoftheLOLERRegulationssoastoensurethatallliftingoperationsaresafetoundertake.TheHODwillappointamemberoftechnicalstaffastheLOLERleadwhowillbecomeanex-officiomemberoftheDepartmentalHealthandSafetyCommittee(seeAppendix1).

TheLOLERleadwill:

• MaintainagoodworkingknowledgeofLOLER,includingrequestingtrainingforthemselves

37

• AssistinmaintainingalistofliftingequipmentintheDepartment• Coordinateauditandinspectionvisitsandtaketheleadinimplementingthe• Provideadvicetocolleaguesonstudentsontheuseofliftingequipment,andwhere

necessary,assistintheliftitself• ProvideareporttoeachDepartmentHealthandSafetyCommittee

Usersmustensurethateveryliftingoperationinvolvingliftingequipmentisproperlyplannedbyacompetentperson,appropriatelysupervisedandcarriedoutinasafemannerbyacompetentperson.

AllliftingequipmentintheDepartmentisannuallyinspectedbyanexternalassessortoestablishandrecorditscondition.

5.15 Work Equipment

InaccordancewithTheProvisionandUseofWorkEquipmentRegulations(PUWER),theUniversityhasadutyofcaretoensurethesafetyofpersonsusingworkequipment.

"Workequipment"coversallequipmentusedwithintheDepartment,includingpersonalequipment(e.g.broughtfromhome),borrowedorhiredequipment.Thedefinitionof"equipment"inthiscontextisverybroadandwouldcovereverythingfrom,say,aphotocopierthroughtoascalpel.Everyonewhospecifies,purchases,usesand/orisresponsibleforworkequipmentshould:• Ensurethatitissafe,suitableforitstaskandfortheenvironmentinwhichitistobeused.• BesurethatitcomplieswithanyappropriateE.U.regulations(e.g.doesitcarrya'CE'markwhere

applicable?)• Keepitinastateofgoodrepair,operatingasystemofplannedchecksandmaintenancewhere

appropriate.• Considerwhetheranyhazards mightariseinbothnormaluseandduringanyforeseeable

malfunction.Iftheequipmentmightposeanysignificantrisktousersorothers,ensurethatitisappropriatelysitedandguardedandthatproceduresareinplacetoeliminateorminimisethatrisk.

• Ensurethat,whereappropriate,bothusersandsupervisorsofusersreceiveappropriateinstructionandtraininginthesafeuseofthisequipmentandareawareofanyhazardsthatmightarisefromitsuseoritsforeseeablemalfunction.Complexinstructionsarebetterwritten down.

GuidancecanbeobtainedfromtheDTMandtheDSOoranymemberoftheSafetyCommittee. 5.16 Noise and Vibration

InaccordancewiththeControlofNoiseatWorkRegulationsandtheControlofVibrationatWorkRegulations,theUniversityhasadutyofcaretoensurethehealthofindividualswhomaybeexposedtoexcessivenoiseorvibration.

Exposuretoexcessivenoisemayresultinnoiseinducedhearingloss(NIHL),temporaryorpermanentacoustictraumacausedbysudden/loudnoises,tinnitus,andinextremecasestotaldeafness.Exposuretovibration(typicallythroughhandheldpowertools,vibratingsurfaces,andvehicles)mayresultindamagetonervesandbloodvessels,circulatorydisorders,problemswithjointsorothermusculoskeletalconditions.

38

TheHeadofDepartmentshall:

• consultwiththeUniversity’sHealth&SafetyDepartmentonmatterspertainingtonoiseorvibrationexposure;

• ensuretheundertakingofsuitableandsufficientriskassessmentsbyacompetentpersonwheredecibellevelsareat,orabove,thethresholdslaiddownbytherelevantRegulation;

• ensuretheundertakingofsuitableandsufficientriskassessmentsbyacompetentpersonwhereexposuretovibrationisat,orabove,thethresholdslaiddownbytherelevantRegulation;

• ensureallcontrolmeasuresidentifiedbyriskassessmentforexposuretonoiseorvibrationareimplemented,includingtheprovisionofPPE;

• ensurethatthesafetyofindividualsisnotcompromisedwherenoiselevelsoverrideotheraudiblewarningsignalsthroughtheiruseofPPE.


• ensurethedisseminationofrelevantinformationtoallDepartmentstaffwhoareexposedtonoiseand/orvibration;

• determineHearingProtectionZonesandachievedemarcationofthesezonesthroughuseofappropriatesignage;

• monitorcontrolmeasuresidentifiedbyriskassessmenttoensuretheyareimplementedandadheredto;

• liaisewiththeUniversityOccupationalHealthAdvisor(orapprovedexternalserviceprovider)onissuesarisingoutofexposuretonoiseorvibration.

Managers/Supervisors/Lecturers/Techniciansshall:

•enforceallcontrolmeasures(includingtheuseofPPE)identifiedbyriskassessmentsforstaff/studentsundertheircontrol.

AllDepartmentstaffshall:

• readallinformationprovidedinrelationtothehazardsposedbynoiseand• vibration;• adheretocontrolmeasures(includingtheuseofPPE)atalltimeswhenrequiredtodoso,

andreportanydefectswithregardtotheirPPE;• beencouragedtoinformtheirsupervisor/linemanagerofanypre-existingorsubsequently

diagnosedhealthconditionsthatmaybeaffectedbyexposuretonoiseorvibrationthroughtheirwork;

• presentthemselvesforhealthsurveillancewhenrequiredtodoso.

5.17 Portable Appliance Testing (PAT)

Bylaw,allelectricalequipmentmustbetestedregularly.Thetestincludesassessmentofcables,fuses,connectors,etc.,earthcontinuityandinsulationresistance.ThetestingofequipmentinthisDepartmentisorganisedbyIanWraithintheElectronicsWorkshop(roomF146,tel.25864).

• Beforeusingelectricalequipmentitisyourresponsibilitytocheckthatithasbeentested

andthatthetestlabelshowsadatefor“nexttestdue”thathasnotyetpassed.• Alwaysperformavisualinspectionofcablesonanyportabledevice.Youarelookingfor

39

abrasions,splitsandcutsintheinsulation,anysignsofwearortrapping,andanysignsofscorchingtotheplug,beforeuse.IfindoubthaveitassessedbytheelectronicsWorkshop.

• Beforeanynewequipmentcanbeuseditmustfirstbetested(usuallythisisdoneimmediatelyonarrival)eitherbytheElectronicWorkshoporasuitablyqualifiedtechnician.DetailsofallelectricalequipmenthavetoberecordedandaPATcheckcarriedout.Equipmentthatpassesislabelledshowingthe"nexttestdue"date.

• Aregularcycleoftestingtakesplaceinthedepartment,howeverthisisonlydoneduringablockofafewweekseachyearsoequipmentshouldnotbeleftuntestedorout-of-test-dateontheassumptionthatitwillbedoneautomatically.

• EquipmentfoundnottobePATtestedorwhosetestdateisoverdueshouldnotbeused.Contactyournearesttechnician,whowillthenarrangetohaveittested.

• AllequipmentbroughtintotheDepartment,includingpersonalequipment(e.g.broughtfromhome),borrowedorhiredequipmentandequipmentreturningfromcalibrationorrepairshouldbetreatedasnewequipment.

• AllelectricalequipmentorapparatusconstructedintheDepartment,whichistohavesomeformofconnectiontomainselectricity(orsimilarsourceofpower),mustalsobetested(howevertemporaryitmaybe).

• AnyelectricalequipmentthatisfoundtobefaultyshouldbereportedtotheElectronicsWorkshopandclearlylabelledas“Faulty:DoNotUse”topreventfurtheruse.

5.18 Adapters and Electrical Plugs

ItisagainstUniversitysafetypolicytouseequipmentwithnon-Britishmainsplugswithinthe University.IfyouhavesuchanitempleasecontactIanWraithwhowillconvertitasrequired.Anyequipmentfoundusingnon-Britishmainsplugswillbeconfiscated.ForfurtherinformationconsultIanWraithintheElectronicsWorkshop(GeorgePorter,roomC32,tel.25864).

5.19 Batteries

WeusealargevarietyofbatteriesinEEEranginginsizefrombuttoncellsuptotheWillenhall2Mwsystem,andthesearemadeofarangeofmaterialssomeofwhichmayconstituteahazardifhandled,stored,orchargedincorrectly.Someofthehazardspresentedbybatteriesinclude:

• Chemicalburns• Electrocution• Burnsfromhotsurfaces• Explosion

UsinglargebatteriessafelyatworkiscoveredbyaHSEbookletavailableatthislink:http://www.hse.gov.uk/pubns/indg139.pdfPleasereadthisbeforestartinganyworkwithbatteries.Allworkwithbatteriesshouldstillberiskassessedand,dependingonthetypeofbatteryandthegasesandby-productsitmayproduceasaresultofchargingordischarging,youmayneedtoperformCOSHHriskassessmentsandvolumetriccalculationsfortheareabeingusedtoensureadequateventilation.Whenworkingwithornearbatteries,andalsowhenmovingorhandlingthem:

40

Do...

• Wearglovesandsuitableeyeprotection,preferablygogglesoravisor.• Wearaplasticapronandsuitablebootswhenhandlingbatterychemicalssuchassulphuric

acidorpotassiumhydroxide.• Emptyyourpocketsofanymetalobjectsthatcouldfallontothebatteryorbridgeacrossits

terminals.• Keepsourcesofignition–suchasflames,sparks,electricalequipment,hotobjectsand

mobilephones–wellawayfrombatteriesthatarebeingcharged,haverecentlybeencharged,orarebeingmoved.

• Usesuitablesingle-endedtoolswithinsulatedhandles.• Fittemporaryplasticcoversoverthebatteryterminals.• Chargebatteriesinadedicated,well-ventilatedarea.• Sharetheloadwithaworkmatewhenliftingbatteries–theycanbeveryheavy.• Useinsulatedliftingequipmentandchecktherearenotools,cablesorotherclutteryou

couldtripon.• Washyourhandsthoroughlyafterworkingwithbatteries,especiallybeforeeating,smoking

orgoingtothetoilet.Don’t...

• Workwithbatteriesunlessyouhavebeenproperlytrained.• Smoke.• Wearawatch,ring,chain,braceletoranyothermetalitem.• Overchargethebattery–stopchargingassoonasitisfullycharged.

5.20 Pressure systems

Apressuresystemisdefinedasasystemcontainingliquidsand/orgasesatpressuresabove0.5baroranysystemcontainingsteam.Examplesareacompressed airsupply,steamequipmentorasystemusingacompressedgascylinder.ThesesystemsarecoveredbythePressureSystemsSafetyRegulations(PSSR). Anyonewhouses,orintendstouseorpurchase,apressuresystemshouldbeawareofthecurrentregulationscoveringsuchsystems.

IftheproductofthePressuremultipliedtheVolumeofthelargestpressurevesselinthesystemis250bar/litresormore,thenbylawa“WrittenSchemeofExamination”mustbeobtainedforthatsystempriortoitscommissioninganduse.

Althoughitisnotalegalrequirementforsystemsbelowthisthreshold,thisdepartment’spolicyisthata“WrittenSchemeofExamination”mustbeobtainedforallcompressorreceiverspriortotheircommissioninganduse.

Formoreinformationon“WrittenSchemeofExamination”,contactDavidMorris.

ItisessentialtoensurethatallpressuresystemsintheDepartmentareregistered,insured,andcoveredbyaregularmaintenanceschedule.Adequateinformationmustbeprovidedtoallrelevantpersonnelforthesafeoperation,maintenanceandexaminationofsuchsystems.

41

AnyoneusingapressuresystemmustconsultDavidMorriswhowillprovideinformationandguidance.

5.21 Cryogenics

Thehazardsassociatedwithlowtemperatureliquefiedorsolidifiedgasesmainlyarisefromtheirphysicalproperties.Theyare:

• Asphyxiation-Rapidlyevaporatinggasescanreducetheoxygenconcentrationofairbydisplacementsothatitreachesdangerouslevels(seetablebelow).Areaswithoxygenconcentrationsbelow18%mustneverbeentered.Itisrecommendedthatoxygenalarmsaresettoalarmat19%.

• Coldburns,frostbiteandhypothermiafromcontactwithliquefied/solidmaterials,coldsurfacesorgases.

• Overpressurisationifthelargevolumeexpansioncausedbytheliquidbecomingagasisconfinedortrapped.

• Firefromoxygenenrichedatmospheresgeneratedbythecondensationofoxygenontosurfaces.

• Materialsbecomingbrittlefromtheeffectsofextremecoldandcouldresultincatastrophicfailure.

• Manualhandlingrisksfromdelivering/transportingofcryogenicmaterialsandtheircontainersaroundsitemaycreatemanualhandlinghazards.

InEEEweutiliseLiquidNitrogeninvariousways.AccesstoLiquidNitrogensuppliesisonlyallowedtoindividualswhohavereceivedtrainingfromtheDSOorDesignatedProxy,andallLiquidNitrogenaccesspointsarelockedoffwithkeysthataretightlycontrolledandonlyavailabletotrainedusers.

Wedon’tuseDryIceatthispointintime.

5.22 Visitors

MembersoftheDepartmentwhoinviteorreceivevisitorsareresponsiblefortheirsafety,andforensuringthattheyaregivenrelevantinformationaboutanyhazardstheymayencounter.Thisappliestoallvisitors,includingUCAScandidates,academicvisitors,contractors,serviceengineers,salesrepresentatives,workexperiencenon-employeesorcasualvisitors.AsaminimumallvisitorsshouldbeinformedoftheFireandEmergencyProcedures.Furtherinformationshouldbeprovideddependingonthepotentialhazardsarisingfromthepurposeandlocationofthevisit.Short-termVisitorsShort-termvisitors(2monthsorless)shouldbesupervisedatalltimes.Longer-termVisitorsOnarrival,longer-termvisitorsshouldbedirectedtotheofficeSuite37at3SollyStreet.There,theyshouldfillinaDepartmentalRegistrationForm.TheywillthenbeissuedwithaDepartmentalInductionPackcontaininggeneralsafetyinformationrelevanttotheUniversityandtotheDepartment.Theirhostshouldadvisethemofanyadditionalsafetyproceduresspecifictotheirareaofwork.

42

AllVisitorsAllvisitorsshouldbe:

• MadefamiliarwiththeEEEHealthandSafetyPolicyandCOSHHPolicyaswellasemergencyarrangements;

• Instructednottoenterlaboratoriesorworkshopsunaccompaniedandwithoutauthorizationfromthehostacademic;

• Instructednottotouchanyequipmentorprocesswithoutpermissionofthehostacademic;• Madeawarethatentrytomanyworkshopsandlaboratorieswillrequirethemtowear

protectiveequipmentand/orclothing.ThehostacademicshouldadviseandwherenecessarymakeprovisionofsuchPPEandorclothing;

• Madeawarethattherearerestrictionsonworkingoutsidenormalhours.Ifthisisessential,theirhostwillneedtomakespecialarrangementsthroughtheHOD;

• Madeawarethatalthoughwemakeeveryefforttoensuretheirhealthandsafety,shouldtheyseeapotentialsafetyhazard,theyareexpectedtoreportitimmediatelytoamemberofstaff.

5.21 Use of UAVs, Radio Controlled Vehicles, and semi/autonomous vehicles

ItisarequirementthattheDSOisinformedofanyplanstouseUAV’s(drones),RadioControlledVehiclesorsemi/autonomousvehiclesbeforeanyworkiscarriedout.Detaileddescriptionsoftheplannedworkmustbeprovided.TheuseofUAVsintheUKisgovernedbytheCivilAviationAuthority(CAA)andwhilstitisstillevolvingdronepilotsareincreasinglybeingviewedasGeneralAviationPilots.Informationonrulesforflyingdronesforrecreationareavailablehere.Whilstthesearegoodrulestoworkto,thedepartmenthastoconsiderthesafetyofstaff,studentsandmembersofthepublicaswellasreputationalriskshouldanincidentoccur.TothisendpermissionfordroneflightsofanytypemustbemadeinwritingtotheHODatleasttwoweeksbeforetheplannedflight.Thisrequestmustinclude:

• Detailedinformationonthedrone-dimensions,poweroutput,weight,controlsystems,camerasystemsetc…

• Thelocationoftheflight-wherewillyoutakeofffrom,whatisthesurroundingarealike(i.e.:builtupandbusy,openfields,etc…)andwhoownstheground.

• Thenatureoftheflight(i.e.:testflightofnewlydesigneddrone,ordroneflighttotestexperimentalequipmentbeingcarried,etc…)

• Planneddurationoftheflight.

Atthispointwearestilldevelopingtherulesbutwecurrentlysay:

• Onlytraineddronepilotsareallowedtoflydronesforworkpurposes.

5.24 3-Dimensional Printing

3-Dprintersarebecomingincreasinglyprevalentinthedepartmentastheyareaversatiletoolthatbringsenormousbenefitsinmanyaspectsoftheworkweundertake.Someconsiderationneedsto

43

begiventowhereandhow3-Dprintersareusedinthedepartmentsincetheycomeinavarietyoftypesandsizes,andusemanydifferentsubstrates.Generally,a3-Dprinteruseshighvoltage,heatandmovingpartsasaminimum,andlargersystemsmayalsointroducehydraulicandpneumaticsystemsworkingathighpressure.Theprocessofprintingusuallyinvolvessintering,extrudingorcuringthesubstrate.Theprintingprocessmaywellresultinthereleaseofvapoursandgasesofahazardousnatureasthesubstratebeingusedisheated.Beforebuying/sitinga3-Dprinterariskassessmentshouldbeperformed.Thisshouldconsiderthetypeofworkthatwillbedoneandthesubstratesthatmaybeused.

• WillLEVberequired?• Shouldtheprinterbeenclosedinsomeway(ifnotmanufacturedinthiswayalready)to

protectusersfrommovingparts,heat,vapourandgasemissions?• Howwillitbeinterlocked?• WillaCOSHHassessmentberequired?• DoesyoursystemuseUV?Howwillyoupreventexposureofstaff/students?

5.25 Animals in University Buildings

Animals(otherthannationallyrecognisedsupportdogs)mustnotbebroughtintoUniversitybuildings,norshouldtheybeexercisedonUniversitypropertyinsuchamannerastocausenuisancetoothers

44

APPENDIX 6- Use of Lasers within EEE

TheUniversityhasaresponsibilityundertheHealthandSafetyatWorkAct1974,toensurethatallworkwithradiationiscarriedoutsafely.IntheDepartmentofElectronic&ElectricalEngineering,thesourcesofpotentiallyhazardousradiationatthepresenttimeareinthemainLASERS.TherearealsosomecommercialX-raydiffractionsetsandhighpowermicrowavesources.LasersRadiationsafetyoflaserproductsiscoveredbyBSEN60825-1:1994whichisa'euronorm'basedontheInternationalElectrotechnicalCommissionIEC60825-1.GuidanceNotesforUniversitiesincorporatingtheserequirementsareavailablein‘LocalRulesforLaserSafety’.

• IfconsideringthepurchaseofanewlasersystemaschemeofworkandrelevantriskassessmentsmustbesenttotheDLSOforreviewpriortoanyorderbeingplaced.

• Alllasersandlasersystems,exceptlow-powerClass1lasers,mustberegisteredwithSafetyServices.

• AllpeopleintendingtoworkwithClass3RlasersandabovemustregisterwithSafetyServicesviatheDepartmentalLaserSafetyOfficer(DLSOseebelow).

• WiththeexceptionofClass1laserstheDLSOshouldreceivecopiesofallrelevantschemesofworkinvolvinglasers.TheDLSOinformationisdisplayedinAppendix1.

45

APPENDIX 7- Use of Radiation within EEE (ionising and non-ionising)

ExtraLowFrequency,RadioFrequency&MicrowaveRadiation(Electric&Magneticfields)Anyonecontemplatingschemesofworkinvolvingaradiationfluxintheregionof1mW/cm2oranelectricfield1kV/moramagneticflux0.02mTeslaormoreshouldinformtheDepartmentalRadiationProtectionSupervisor(DRPS,seebelow).TheDepartmenthasaRFpowermeter,seeIanWraith(ElectronicsWorkshop).IonisingRadiationTheuseofradioactivematerials,X-rayequipmentandanyothersourceofionisingradiationisregulatedbytheRadioactiveSubstancesAct1993,theIonisingRadiationRegulations1985andassociatedCodesofPracticeandGuidanceNotes.TheDepartmentalRadiationProtectionSupervisor(DRPS)mustbeinformedofanyproposedworkinvolvingionisingradiation.AllsourcesofsuchradiationmustberegisteredbySafetyServicesandwillbesubjecttoregularinspection.TheDRPSmaintainsalistofpersonscertifiedtouseX-rayequipmentwhohavedemonstratedthenecessarylevelofcompetenceintheuseofthisequipmentsafely.NewstaffandstudentscanbeaddedtothislistonapplicationtotheDPRS.Itisanexpectationthatsuchpersonswillcarryouttheionisingradiationtraining(eitheronline,orinperson)attheearliestpossibleopportunityandfailuretodoso,withoutgoodreason,mayresultinpersonsbeingprohibitedtousesuchsystems.

DetailsoftheDRPSforIonisingandNon-ionisingRadiationareshowninAppendix1.

department of electronic and electrical ... of electronic and electrical engineering health and...

Documents