Computer Census 2015SubmissionQuick Guide v1.0School ICT Progression Strategy

Table of Contents

Introduction...............................................................................................................................................3

Help...................................................................................................................................................3

Background...............................................................................................................................................3

Completing the Computer Census............................................................................................................4

Entering Census information.....................................................................................................................5

Field contents............................................................................................................................................6

Computer data selections 2015..............................................................................................................10

Related Documents.................................................................................................................................10

Accountabilities.......................................................................................................................................10

Contact....................................................................................................................................................10

Review....................................................................................................................................................10

Approving Authority.................................................................................................................................10

Census of Computers in School 2015 – Quick Guide 2

Introduction

The Census of Computers in Government Schools (the Census) is now included in the School ICT Progression Strategy (SIPS) annual ICT self-assessment survey.

Principals are responsible for the accuracy and timely submission of the Census. Specialist Technicians are responsible for completing accompanying ICT survey.

Your school’s Specialist Technician will assist you to complete the Census of Computers in schools as part of your school’s SIPS ICT annual self-assessment.

School ICT Progression Strategy (SIPS) > Select “Assess”. (requires a School Principal, Learning Technologies Coordinator, Specialist Technician, School Technician’s username and password).

Principals, Learning Technology Co-ordinators and Specialist Technicians have access to edit the Census survey.

The Census must have the endorsement of the Principal before it may be submitted with the ICT survey.

Please check computer numbers for the whole school against the results for the 2014 Census, to ensure accuracy. A summary report was emailed to your school when the 2014 Census was submitted and later, a summary version was emailed to your school’s email address on 10 October 2014.

Once the Census and SIPS ICT annual self-assessment is complete, you are able to view your school’s ICT age, capability and maturity, and compare against the region and state average using the PRISM School ICT Dashboard.

PRISM School ICT Dashboard > Select “Review”. (requires a School Principal, Learning Technologies Coordinator, Specialist Technician, School Technician’s username and password).

Help

Questions regarding this guide or the Census should be directed first to your Specialist Technician, then to the online Service Gateway (https://www.eduweb.vic.gov.au/servicedesk/).

Select ‘Log a Service Call’ and choose Census of Computers.

Background

In previous years, the Computer Census was submitted on eduWeb using the Computer Numbers application.

The old Census system has been closed and the SIPS version of the Census is now available in a single submission portal at: https://www.edustar.vic.edu.au/SIPS

Census of Computers in School 2015 – Quick Guide 3

Completing the Computer Census

Browse to the SIPS web application at: https://www.edustar.vic.edu.au/SIPS and login with your User Name and Password.

The survey application will open at the following page:

Click on the ‘Assess’ tile.

Upon entering your school’s Survey Response page, the following tabs will be available:

Survey, Census, Network Performance, Device Performance and Attachments

Census of Computers in School 2015 – Quick Guide 4

Click the Census Tab

The bottom of each page has Save, Next and Previous buttons to navigate between tabs.

As a general rule completing this section requires you to:

Add computers obtained since the last Census Remove computers which are no longer in use Check your existing information is accurate for all computers listed on your Census

Please do NOT include the following in your Census data:

Excluded Items Description

Notebooks for Teachers and Principals (eduSTAR.NTP)

Do not enter information about notebooks provided by the Department as part of the Notebooks for Teachers and Principals Program (formerly NTPP). This information is collected from central systems.

EBook readers Devices such as Kindles, Kobo’s and the like are designed primarily for the purpose of reading digital books and periodicals and are not included in the Census.

Other devices Devices such as music players, iPods, phones and similar devices are not included in the Census.

Tablet devices are included in the Census, this includes both Apple iPads and Android tablets.

Entering Census information

If any computer information has been previously entered you will see it listed, otherwise the list will be blank.

Census of Computers in School 2015 – Quick Guide 5

Add rows:

1) Select the Add button to begin entering computer information.

Edit rows:

2) Select the Highlighted ‘Edit’ at the start of the row you wish to alter and update the required information.

The data entry screen will appear to allow you to enter information.

3) Click through each field and select the relevant options.

Field contents

The following briefly describes the content required for the entry fields listed above:

Census of Computers in School 2015 – Quick Guide 6

Quantity

List how many devices of this type in your fleet. Note – identical machines with the same purchase date may be listed on a single row.

Purchase Date

The date these machines were purchased, leased, upgraded or otherwise acquired.

Click into the field to use the date picker.

If the machine you’re entering is a virtual machine, select the date the host machine was purchased.

Use

Choose the general use type of a machine (desktop, notebook, Tablet) and the general area of use (admin, staff, student).

Administration computers are defined as any machine connected to the administration (CASES) network.

Netbooks and notebooks were originally a distinct type of laptop, recent

Funding Type

Funding Types Definition

School/State Funded

Fully funded by Victorian government grants, Student Resource Package, or school funding.

Includes: purchased, leased or donated computers.

Excludes: NSSCF-funded computers, co-contribution funded, and student or staff owned computers.

Co-Contribution

Partially funded by the student/parent and partially by Victorian government grants, Student Resource Package, or school funding.

Includes: netbook trial computers, netbook programs and computers initially funded by the government which become the property of the student under agreement with the school.

NSSCFComputers for Years 9–12 funded by the Federal government’s Digital Education Revolution National Secondary Schools Computer Fund.

Student Owned Computers 100% owned by the student or parent with no school or Government funding component.

Staff Owned Computers 100% owned by the staff member with no school or Government funding component.

Allocation Type

Census of Computers in School 2015 – Quick Guide 7

Subject Definition

SharedThe computer is used by more than one individual throughout the school year.

Servers should be listed as Shared

Dedicated to one Individual for more than 12 Mths

Only one Individual has use of a particular computer for more than 12 months. This may include the students taking the computer home. This may also apply to staff computers.

BYOD (Bring your own device) The student or staff member brings their own computing device to use for school purposes.

Type

The type refers to the processor type. E.g. 32-bit processors are x86, 64-bit processors are x64 and most mobile devices use an ARM architecture.

Note: Ensure the correct processor hardware type is selected.Most newer Intel/AMD processors are x64, even if a 32-bit operating system is installed on the device.

Allocation of computers to Funding Type

The Allocation Type has implications for software licencing, please ensure BYOD only goes with student owned or staff owned.

Funding Type Allocation Type

School/State Funded

Shared

OR

Dedicated to one Individual for more than 12 Mths

Co-Contribution

Shared

OR

Dedicated to one Individual for more than 12 Mths

NSSCF

Shared

OR

Dedicated to one Individual for more than 12 Mths

Student Owned BYOD

Staff Member Owned BYOD

Model

The model of computer used.

If the model isn’t listed, select either:

“Other Device with Legacy Processor” if using an older processor like a Pentium 3

“Other Device with Modern Processor” if using an unlisted modern processor.

Please enter the processor model in the comments.

Census of Computers in School 2015 – Quick Guide 8

Operating System

Select the Operating System used from the drop down list.

If the OS used isn’t listed, select “Other” from the drop down list and enter the OS used in the comments.

Campus

Select the appropriate campus number. For single campus schools, this will be campus one. Multi-campus schools may need to adjust their data to apportion computers correctly to their campuses. This may require additional data rows and editing.

Comment

Add any comments that may assist with identifying the location or type of device, or purchase details, lease information etc.

Census of Computers in School 2015 – Quick Guide 9

Computer data selections 2015The following computer details can be chosen from the drop down lists in the ‘Add’ and ‘Edit’ screens.

Related Documents

This guide is written to accord with the Census of Computers in Schools Policy document. This document is available through Policy and Resources Group, Information Technology Division.

Accountabilities

Principals are responsible for ensuring that the Census data is accurate and submitted on time. The Specialist Technician is responsible for completing the accompanying ICT survey and assiting in the completion of the Census.

The Department’s Information Technology Division is responsible for quality assurance of the Census process and providing reports and analysis of the results.

Contact

Questions regarding this guide or the Census should be directed first to your Specialist Technician, then to the online Service Gateway (https://www.eduweb.vic.gov.au/servicedesk/).

Review

This Guide will be reviewed together with the supporting policy, every 12 months, or earlier if necessary.

Census of Computers in School 2015 – Quick Guide 10

Approving Authority

Changes to these guidelines may not be invoked without prior approval by the General Manager, Information Technology Division.

Census of Computers in School 2015 – Quick Guide 11