department of biological sciences & common teaching facilities … · 2013-08-05 · university...

UNIVERSITY OF CYPRUS

CAMPUS DEVELOPMENT OFFICE

TWO STAGES ARCHITECTURAL COMPETITION

D E P A R T M E N T O F B I O L O G I C A L S C I E N C E S & C O M M O N T E A C H I N G F A C I L I T I E S 0 3

UNIVERSITY OF CYPRUS CAMPUS NICOSIA, CYPRUS

Competition procedure No.: CDO 087/10 Project Financing: National Resources through University of Cyprus

STAGE A - P R E Q U A L I F I C A T I O N S T A G E

STAGE A: Pre-qualification of Candidates

STAGE B: Architectural Design Competition

NICOSIA 29 JULY 2011


CAMPUS DEVELOPMENT OFFICE

TWO STAGES ARCHITECTURAL COMPETITION

STAGE A - P R E Q U A L I F I C A T I O N S T A G E

D E P A R T M E N T O F B I O L O G I C A L S C I E N C E S & C O M M O N T E A C H I N G F A C I L I T I E S 0 3

INVITATION TO PARTICIPATE

UNIV ERS ITY OF CYPRUS

2/28 ARCHITECTURAL COMPETITION FOR THE DEPARTMENT OF BIOLOGICAL SCIENCES & COMMON TEACHING FACILITIES 03 – STAGE A


TABLE OF CONTENTS

1. KEY DETAILS OF STAGE A : PRE-QUALIFICATION STAGE.......................................................................................................................................... 5

2. INTRODUCTION ............................................................................................................................................................................................................... 7

2.1 BACKGROUND ................................................................................................................................................................................................................. 7

2.2 SCOPE OF THE COMPETITION & COMPETITION PROCEDURE .................................................................................................................................... 7

2.3 PROJECT TEAM / PERSONNEL REQUIREMENTS ......................................................................................................................................................... 11

2.4 PROJECT VISION ........................................................................................................................................................................................................... 11

2.5 PROJECT DESCRIPTION & COMPETITION SCOPE ...................................................................................................................................................... 11

2.6 SITE AND OTHER PROJECT INFORMATION ................................................................................................................................................................. 12

2.7 PLACE OF IMPLEMENTATION OF THE CONTRACT SCOPE ......................................................................................................................................... 13

2.8 PERIOD OF IMPLEMENTATION OF THE CONTRACT SCOPE ....................................................................................................................................... 13

2.9 ESTIMATED PROJECT COST AND TOTAL GROSS AREA .............................................................................................................................................. 13

3. LEGAL FRAMEWORK..................................................................................................................................................................................................... 13

3.1 APPLICABLE LEGISLATION ........................................................................................................................................................................................... 13

3.2 GENERAL PRINCIPLES................................................................................................................................................................................................... 14

3.3 PROTECTION OF CANDIDATES .................................................................................................................................................................................... 14

3.4 COMPETITION LANGUAGE ........................................................................................................................................................................................... 14

4. RECEIPT OF COMPETITION DOCUMENTS / ................................................................................................................................................................ 15

5. PROVISION OF CLARIFICATIONS ON THE INVITATION OF REQUESTS TO PARTICIPATE ...................................................................................... 15




5.1 CLARIFICATIONS BY THE CONTRACTING AUTHORITY .............................................................................................................................................. 15

5.2 SUBMISSION OF QUESTIONS IN WRITING BY THE INTERESTED ARCHITECTS ......................................................................................................... 15

6. ELIGIBILITY AND REQUIREMENTS FOR PARTICIPATION .......................................................................................................................................... 16

6.1 ELIGIBILITY FOR PARTICIPATION ................................................................................................................................................................................ 16

6.2 REQUIREMENTS FOR PARTICIPATION ......................................................................................................................................................................... 16

6.3 NUMBER OF CANDIDATES TO BE INVITED TO PARTICIPATE IN THE ARCHITECTURAL COMPETITION - STAGE B ............................................... 22

7. FORMAT AND SUBMISSION OF REQUESTS TO PARTICIPATE ................................................................................................................................... 22

7.1 TIME AND PLACE OF SUBMISSION ............................................................................................................................................................................... 22

7.2 REQUIRED INFORMATION AND SUPPORTING DOCUMENTS ...................................................................................................................................... 22

7.3 MODIFICATION OR WITHDRAWAL OF REQUEST TO PARTICIPATE ............................................................................................................................. 25

7.4 SUBMISSION FORMAT OF REQUESTS TO PARTICIPATE – STAGE A ............................................................................................................................. 25

8. PROCEDURE FOR THE PRE- QUALIFICATION OF CANDIDATES ............................................................................................................................... 26

8.1 OPENING OF REQUESTS TO PARTICIPATE ................................................................................................................................................................. 26

8.2 VERIFICATION OF ELIGIBILITY AND REQUIREMENTS FOR PARTICIPATION ............................................................................................................ 26

8.3 NOTIFICATION OF THE RESULTS OF THE PREQUALIFICATION STAGE – STAGE A .................................................................................................. 27

8.4 CANCELLATION OF THE COMPETITION PROCEDURE ................................................................................................................................................ 27

8.5 OTHER REQUIREMENTS ................................................................................................................................................................................................ 28




LIST OF APPENDICES

Appendix 1: Executive summary of the University of Cyprus Estate Strategy and Athalassa Campus Master Plan

Appendix 2.1:

Appendix 2.2:

Campus Master Plan (DRWG1)

Department of Biological Sciences & Common Teaching Facilities 03 Site Plan (DRWG2)

Appendix 3.1:

Appendix 3.2:

Preliminary Department of Biological Sciences Outline Brief

Preliminary Common Teaching Facilities 03 Outline Brief

Appendix 4.1:

Appendix 4.2:

Preliminary Department of Biological Sciences Space Schedule

Preliminary Common Teaching Facilities 03 Space Schedule

Appendix A: Form Templates 1- 8

Form 1: REQUEST TO PARTICIPATE

Form 2: SOLEMN DECLARATION CERTIFYING THE CANDIDATE’S PERSONAL SITUATION

Form 3: DECLARATION OF THE PROJECT TEAM

Form 4: CV TEMPLATE

Form 5: CERTIFICATION REGARDING THE PROTECTION OF EMPLOYEES

Form 6: INTENTION TO FORM A LEGAL ENTITY

Form 7: EMPLOYER / CLIENT CERTIFICATE FOR THE SUCCESSFUL IMPLEMENTATION OF PROJECT

Form 8: VERIFICATION OF SUBMISSION COMPLETENESS




1. KEY DETAILS OF STAGE A : PRE-QUALIFICATION STAGE

No. I T E M DETAILS

1.1 Competition Procedure No. CDO 087 / 10

1.2 Competition Title

ARCHITECTURAL COMPETITION FOR THE

DEPARTMENT OF BIOLOGICAL SCIENCES &

COMMON TEACHING FACILITIES 03 – STAGE A

1.3 Financing National resources through University of Cyprus

1.4 Competition procedure

Architectural Competition in two stages

Stage A: Pre-qualification of Candidates

Stage B: Architectural Design Competition

1.5 Award Criterion As described in the Terms of Competition

1.6 Contracting Authority UNIVERSITY OF CYPRUS

1.7 Project Owner Campus Development Office

1.8 Competent Official and Official Address of the Competition

Mr Adonis Makrides – Senior University Officer

Tenders and Purchases’ Sector University House ‘Anastasios G. Leventis’ UNIVERSITY OF CYPRUS 1 University Avenue, 2109 Aglantzia, Nicosia, Cyprus Tel. 00 357 22 89 4078 / 4110 Fax. 00 357 22 89 2742 e-mail : [email protected]

1.9 Period of time during which Pre-Qualification Documents - Stage A may be requested

Until 27th of September 2011 at 11:59 local time

mailto:[email protected]




1.10 Place from which the Pre-Qualification Documents - Stage A may be obtained

Only through the Electronic Procurement System of the Treasury of the Republic of Cyprus (e - Procurement)

1.11 Method for Collection of the Pre-Qualification Documents - Stage A

Under the responsibility of Candidate Architects from the Website:

www.eprocurement.gov.cy

1.12 Deadline for Submission of Questions Regarding the Pre-Qualification Documents

Until Tuesday, 13th of September 2011, 12:00 hrs local time

1.13 Dispatch of answers by the Contracting Authority Until Tuesday, 20th of September 2011

1.14 Deadline for the Submission of Requests to Participate - Stage A Until Tuesday, 27th of September 2011, 12:00 hrs local time

1.15 Place of Submission of Requests to Participate - Stage A

Tenders and Purchases’ Sector

University House ‘Anastasios G. Leventis’


1 University Avenue,

2109 Aglantzia, Nicosia, Cyprus

1.16 Estimated date of the Invitation to Participate in the Architectural Competition - Stage B

3-4 after the deadline stated in paragraph 1.14

1.17 Estimated date for the Submission of Proposals for Stage B 4-5 after the deadline stated in paragraph 1.16

1.18 Estimated date for the announcement of Architectural Design Competition Results


1.19 Estimated date of commencement of the Contract for the provision of Services by Consultants


1.20 Language in which Requests to Participate must be drawn up Greek / English

http://www.eprocurement.gov.cy/




2. INTRODUCTION

2.1 BACKGROUND

The University of Cyprus was established in 1989 and is a young, forward

thinking and dynamic educational institution, committed to excellence.

The first students were admitted in 1992 and the student population today is

about 6.000.

In 1994 following an International Ideas Competition a Campus Master Plan was

conceived to house the University of Cyprus at Athalassa, in Nicosia. In 1996

the Council of Ministers approver the Campus Master Plan and established the

Campus Development Office which is responsible for the development, co-

ordination and implementation of the University of Cyprus Campus Master Plan.

The UCY Campus Master Plan was periodically updated and the latest update

was concluded in December 2008.

It is noted that during the period 1998-2010 the following building facilities have

been completed and occupied on Campus: Faculty of Pure and Applied

Sciences, Faculty of Economics and Management, Common Teaching Facilities

01 & 02, University House, Student Residences A, Social Facilities Centre,

Sports Hall and Maintenance Facilities Buildings.

In parallel, six (6) Faculties have been established with roughly thirty (30)

Departments which function in permanent and/or in temporary premises on

Athalassa Campus, Academia Campus and elsewhere in the city of Nicosia.

The Department of Biological Sciences, which is one of the five Departments of

the Faculty of Pure and Applied Sciences of the University of Cyprus, was

established in 2002 and in 2003 started to offer postgraduate programs. In the

academic year 2007-2008 the Department of Biological Sciences initiated

undergraduate programs as well.

The Department is provisionally accommodated in the Faculty of Pure and

Applied Sciences building facilities, looking forward to the construction of its own

building facilities which is part of the scope of the present Competition.

As mentioned earlier two Common Teaching Facilities have already been

completed on Campus; Common Teaching Facilities 01 (CTF 01) has been in

use since 2004 and Common Teaching Facilities 02 (CTF 02) became

operational for the academic year 2010-2011.

The new Common Teaching Facilities 03 (CTF 03) will serve not only the

Department of Biological Sciences but also students of other Faculties of the

University of Cyprus. The CTF 03 building facilities are also a part of the scope

of the present Competition.

2.2 SCOPE OF THE COMPETITION & COMPETITION PROCEDURE

The scope of the Competition is the Building Facilities of the Department of

Biological Sciences and the Common Teaching Facilities 03.

The University of Cyprus as the Contracting Authority, announces an

international Architectural Competition through the Campus Development Office,

for the design and construction of the ‘Department of Biological Sciences and

the Common Teaching Facilities 03’ within the University of Cyprus Campus

at Athalassa, in Nicosia.




The Competition is a two stages competition procedure, through which the

Contracting Authority aims to arrive to the best possible solution for the building

facilities of the Department of Biological Sciences and the Common Teaching

Facilities 03 in architectural, planning, technological, environmental and

economic terms, and to appoint the qualified Architect and Consultants for the

implementation of the winning solution of the Department of Biological Sciences

and Common Teaching Facilities 03 project.

The University of Cyprus is seeking an exemplary and stimulating educational

building where new learning and research environments will be employed.

The Invitation of the Competition is open to registered Architects and the

Competition is structured in two stages, as outlined in the present

document.

The invitation will be transmitted through the Electronic Procurement System of

the Treasury of the Republic of Cyprus (e-Procurement). For this, Candidates

are prompted to register in the System.

The services fall under category CPV 71200000.

2.2.1 STAGE A

Stage A is a Pre-Qualification procedure where Architects and their associated

Consultants: Civil Engineers, Mechanical Engineers, Electrical Engineers and

Energy and Sustainability, are evaluated on the basis of, the ‘Main Project

Team’ composition, years of experience and experience in the design and

supervision of similar projects, as outlined in Articles 6 and 7 of the present

Invitation.

No design work is required for the Stage A submission.

Stage A will be evaluated by the Competition Jury in the matter described in

Article 8 of the present Invitation. The composition of the Jury is presented in

Article 2.2.3.

All suitable Candidates that fulfil the minimum requirements as described

in the present Prequalification Stage document will be invited to

participate in Stage B.

2.2.2 STAGE B

Stage B is an Architectural Competition which will lead to the award of a

‘Consultants’ Services Contract’ for the design and supervision of the ‘Building

Facilities of the Department of Biological Sciences and the Common Teaching

Facilities 03’.

The adjudication of Stage B will be undertaken by the Competition Jury.

The Main Project Team which will win the Architectural Design Competition will

be invited to proceed with the design and supervision of the Project that is the

‘Building Facilities of the Department of Biological Sciences and the Common

Teaching Facilities 03’, along with specialised Experts.

The Main Project Team and Experts will constitute the ‘Main Consultants’. These

terms are clarified in Article 2.3.

2.2.2.1 Fees for Services

The fees will amount to 8.5% of the cost of the project* (please see information

below on fee calculation). This percentage includes the fees for the services of

all the Main Consultants, including the fees for services of the Architect, Civil




Engineer, Electrical Engineer, Mechanical Engineer and Energy & Sustainability

Consultant, as well as the fees for services of the following Experts:

Design and Operation of Laboratories (research and teaching) Consultant,

Acoustics Consultant and Landscape Consultant, for all the stages of the project

from the design stage until the execution of the Project. These services are

based on the codes of ethics of each discipline and related details will be made

available at the Stage B - Architectural Competition Documents.

Candidates should have the ability to communicate in the Greek or English

Language. This applies to all Consultants and other leading personnel.

In the case of absence of such knowledge, the winning Team of Stage B will

have to at its own risk and expense include in the project team composition, a

certified Translator-Interpreter who will be a permanent project team member for

the overall duration of the Contract for the provision of Services for the

implementation of the Building Facilities of the Department of Biological

Sciences and the Common Teaching Facilities 03 Project.

It is also noted that it is at the discretion of the interested Candidates to staff or

not to staff the project team with additional experts, other than the ones

described in the present document. The participation of any additional expert

within the Main Project Team will not be used as a selection criterion by the

Contracting Authority, nor will it change the 8.5% fee percentage.

* Calculation of fees during the different stages and the relevant cost

of the Project

The calculation of fees will take place as follows:

(i) Design & Tender Stages of the ‘Building Facilities of Department of

Biological Sciences and Common Teaching Facilities 03’

55% of the fee payments for services offered before the signing of the

Construction Contract, will be calculated based on the Estimated Cost, and then

shall be recalculated based on the Cost of the Construction Contract (without

V.A.T. and without sums for which the consultants will offer no services) when

that becomes known.

(ii) Construction & Supervision Stages of the ‘Building Facilities of

Department of Biological Sciences and Common Teaching Facilities 03’

45% of the fee payments for services during the construction period will be

calculated based on the Cost of the Construction Contract and then shall be

recalculated when the Final Account Cost (without V.A.T. and without sums for

which the Consultants will offer no services) of the project becomes known.

Exact details relating to fee payments will be available at Stage B.

2.2.2.2 Estimated Contract Value

The contract value has been estimated to 2.325.000 Euros (two million, three

hundred twenty five thousand Euros) without V.A.T.. This amount includes, the

Main Consultants fees as described in paragraph 2.2.2 estimated at 2.125.000

Euros (8,5% of the estimated Project cost of 25 million Euros) as well as

additional 200.000 Euros for the Awards which will be granted at the conclusion

of the Architectural Competition – Stage B. The precise amount of the Awards

will be specified in the Stage B Competition documents.




2.2.3 Department of Biological Sciences and the Common Teaching Facilities 03 Jury Composition – Stages A & B

The members of the Jury for Stages A & B of the Architectural Competition are the following:

No. POSITION NAME / TITLE

1 Member of the Council of the University of Cyprus

President of the Competition Jury Stelios Kiliaris

2 Representative of the Council of the University of Cyprus

Member

Andreas Savvides

Assistant Professor, Dept of Architecture, UCY Faculty of Engineering

3 Representative of the Campus Development Office (CDO)

Member

Tasos Biris

Professor National Technical University, Athens, Greece

4 Representative of the Cyprus Scientific & Technical Chamber (ETEK) - Member

Vasilis Pasiourtides

Architect

5 Representative of the Cyprus Architects Association (CAA)

Member

Adonis Kleanthous

Associate Professor, Dept of Architecture, UNIC

6 Representative of the Cyprus Civil Engineers and Architects Association (CCEA) - Member

Marios Christophinis

Architect

7 Head of Technical Services, Director of Development

Member

Agis Elisseos

UCY Head of Technical Services, Director of Development

Deputy member of the Jury Vassos Olympios

Senior Engineer-Architect, UCY Technical Services

No member of the Jury of the Competition shall take part, either directly or indirectly, in this Competition, or undertake either directly or indirectly any commission connected with the carrying out of the Project of the Competition.

Competition entries are to be submitted anonymously and will be adjudicated by the Department of Biological Sciences and Common Teaching Facilities 03 Competition Jury.




2.3 PROJECT TEAM / PERSONNEL REQUIREMENTS

The ‘Main Project Team’ will comprise the Architect – Project Team Leader –

Consultant 1A, Architect – Consultant 1B (if required to fulfil the requirement

described in Article 6.2.2.1 (1) below) and other Consultants: Civil Engineer,

Electrical Engineer, Mechanical Engineer and Energy & Sustainability Consultant.

This Team will be thereon referred to in the present document, as ‘Main Project

Team’.

The required qualifications and other details concerning the Main Project Team

Members (Consultants) are outlined in Article 6 of the present Invitation.

The three additional Consultants which will be required to complete the project

team are: Design and Operation of Laboratories Consultant, Acoustics Consultant

and Landscape Consultant. These Consultants will be thereon referred to in the

present document, as ‘Experts’.

In the present stage of the Competition, it is not required to declare the

names of Experts who will participate in the project.

The members of the project team, who will have a crucial role in the execution of

the Contract for the Provision of Services by Consultants i.e. Main Project Team

Members and Experts will be thereon referred to in the present document, as ‘Main

Consultants’.

Candidates may also staff the Project Team with other experts or personnel, if they

deem that they are necessary for the successful implementation of the Project.

The term ‘Project Team’ means the Main Consultants and all other scientific or

technical personnel who will eventually participate in the Project.

All members to be employed to implement the services related to the ‘Department

of Biological Sciences and the Common Teaching Facilities 03’ project are

expected to have the academic qualifications and abilities to cope with the

complexity and demands of the Project.

2.4 PROJECT VISION

The vision of the Department of Biological Sciences is to become a competitive and

internationally recognizable centre for its quality research in molecular life sciences,

aiming to provide a focal point in the region for the development of cutting edge

activity and scientific collaboration with European and also international research

institutions. Additionally, the Department would like to achieve a high-level teaching

and scientific training profile that will foster academic excellence and student

exchanges with European and international Universities. (Please refer to Appendix

3.1 for more information).

The Common Teaching Facilities 03 will become a part of the shared teaching

facilities network which exists on Campus. The University of Cyprus, apart from the

development of exemplary building facilities which will house all Faculties and the

corresponding Departments, is also seeking exemplary and stimulating educational

building where new teaching and learning approaches will be employed (Please

refer to Appendix 3.2 for more information).

2.5 PROJECT DESCRIPTION & COMPETITION SCOPE

The Project concerns the Department of Biological Sciences which is a department

of the Faculty of Pure and Applied Sciences and the Common Teaching Facilities

03 which will serve not only the students of the Faculty of Pure and Applied

Sciences and also students of other Faculties of the University of Cyprus.




According to the framework of the Competition, the Project will be developed on the

site indicated as FST 03 / CTF O3 on the attached drawing ‘DRWG 2’

(Appendix2.2).

The building facilities of the Department of Biological Sciences will comprise

teaching and research laboratories, office spaces, seminar and lecture rooms,

lobbies, formal and informal common spaces, informal learning areas, circulation

and support zones, etc, covering a total gross area of approximately 7.226 m2.

A small number of underground parking spaces will also be provided.

The Common Teaching Facilities 03 will comprise teaching and seminars rooms of

various capacities, amphitheatres, administrative offices, cafeteria, common and

other auxiliary spaces, etc covering a total gross area of approximately 5.997 m2.

2.6 SITE AND OTHER PROJECT INFORMATION

All designs should take into consideration the existing University of Cyprus Campus

context. A very brief introduction to this context is given in Appendix 1. Further

information will be made available to Candidates at Stage B.

The boundaries of the Competition site FST 03 / CTF O3 are indicated on the site

plan (Appendix 2.2). The area of the site is approximately 9.300 m2.

Works beyond the boundaries of site FST 03 / CTF 03 will be either performed by

other Consultants appointed through other Competition processes or by the

Campus Development Office itself.

The following Appendices provide further information regarding the ‘Department of

Biological Sciences and Common Teaching Facilities 03’ Project.

INFORMATION REGARDING THE PROJECT

Appendix : 1 Executive Summary of the University of Cyprus Estate Strategy

and Athalassa Campus Master Plan

1 Provides a brief introduction regarding the overall strategy of the University of Cyprus as well

as information on the planned development of the Athalassa Campus Master Plan

Appendix : 2.1 DRWG 1: University of Cyprus Campus Master Plan 2.1 Contains the Campus Master Plan at 1/5000 scale (drawing in A3 size)

2.2 DRWG 2: Department of Biological Sciences and

Common Teaching Facilities 03 Site Plan

2.2 Contains the Department of Biological Sciences and Common Teaching Facilities 03 Site

Plan at 1/2500 scale (drawing in A4 size)

Appendix : 3.1 Preliminary Department of Biological Sciences Outline Brief 3.1 Provides information regarding the objectives and description of the Department of

Biological Sciences

3.2 Preliminary Common Teaching Facilities 03 Outline Brief 3.2 Provides information regarding the Common Teaching Facilities 03

Appendix : 4.1 Preliminary Department of Biological Sciences Space Schedule 4.1 Provides information regarding the Department of Biological Sciences spatial needs and size

4.2 Preliminary Common Teaching Facilities 03 Space Schedule 4.2 Provides information regarding the Common Teaching Facilities 03 spatial needs and size

The above Appendices will be available in their final form at Stage B of the Competition.




2.7 PLACE OF IMPLEMENTATION OF THE CONTRACT SCOPE

The place of implementation of the Contract Scope is the University of Cyprus

Campus, at Athalassa, in Nicosia, Cyprus.

2.8 PERIOD OF IMPLEMENTATION OF THE CONTRACT SCOPE

The period of implementation of the Contract Scope shall be approximately 50

months from the date of commencement of the Contract and will be outlined in

detail in Stage B – Architectural Competition stage.

The design of the two building entities will be completed simultaneously, but

construction may take place in different phases. For this reason, it will be

expected that the Department of Biological Sciences Building Facilities will

function independently from the Common Teaching Facilities 03. The

Department of Biological Sciences Building Facilities will be developed close

to the southern service road, while the Common Teaching Facilities 03 will be

developed next to ‘Belvedere’.

2.9 ESTIMATED PROJECT COST AND TOTAL GROSS AREA

The construction cost for the Department of Biological Sciences Building Facilities

and the Common Teaching Facilities 03 project is estimated at approximately

twenty five million Euros (€25.000.000) without V.A.T..

The net area of the Department of Biological Sciences Building Facilities has been

calculated to be 3.864 m2 (please refer to Appendix 4.1) and the maximum gross

area of the project including lobbies, circulation, internal and external walls,

electrical and mechanical rooms, wc facilities, storage and other secondary support

spaces, has been estimated at approximately 7.226 m2.

The net area of the Common Teaching Facilities 03 has been calculated to be

3.207 m2 (please refer to Appendix 4.2) and the maximum gross area of the project

including lobbies, circulation, internal and external walls, electrical and mechanical

rooms, wc facilities, storage and other secondary support spaces, has been

estimated at approximately 5.997 m2.

3. LEGAL FRAMEWORK 3.1 APPLICABLE LEGISLATION

The Tender procedure shall be conducted in accordance with the relevant Laws

and Regulations of the Republic of Cyprus on the award of public contracts, as

amended and in force, and in particular in accordance with:

a. The Coordination of Procedures for the Award of Public Works Contracts,

Public Supply Contracts and Public Service Contracts and on Related Matters

Law of 2006, published in the Official Gazette of the Republic of Cyprus on 17

February 2006 (Law 12(I)/2006).

b. The General Regulations on the Award of Public Supply Contracts, Public

Works Contracts and Public Service Contracts, published in the Official

Gazette of the Republic of Cyprus on 4 May 2007 (KDP 201/2007).

c. The Regulations on the Execution of Public Supply Contracts, Public Works

Contracts and Public Service Contracts, published in the Official Gazette of

the Republic of Cyprus on 5 March 2004 (KDP 115/2004).

d. The Law on the Review Procedures concerning the Award of Public

Contracts of 2010, published in the Official Gazette of the Republic of Cyprus

on 19 November 2010 {Law 104(I)/2010}.




Interested candidates may access the above-mentioned legislation documents by

visiting the Website www.treasury.gov.cy.

3.2 GENERAL PRINCIPLES

1. Participation in the competition procedure is open to all interested candidates

meeting the legal, financial, technical or other requirements provided for, in the

present Invitation.

2. By submitting their Requests to Participate, Candidates are assumed to be

familiar with all relevant laws and Regulations of the Republic of Cyprus which

affect, either directly or indirectly, the tender procedure and the implementation of

the Contract Scope.

3. The Competent Body shall deem admissible the Requests to Participate

which comply with all terms and conditions of the present Invitation.

4. Any attempt by or on behalf of a Candidate to influence in any way

whatsoever the judgement of the Contracting Authority or of the Competent Body in

the discharge of their duties in connection with the competition procedure or result,

shall result in the rejection of its Request to Participate.

5. Candidates who have obtained or taken in their possession, without legal

authority and at their own initiative, or who have had in advance in their

possession, information or documents in connection to the competition procedure,

shall be excluded from participation.

6. No member of the Contracting Authority, nor any advisor or employee, nor

any person, who has been concerned with or has been involved in the preparation

or organization of the competition, shall be eligible to compete or to collaborate, or

to assist a Competitor.

3.3 PROTECTION OF CANDIDATES

1. Every interested economic operator who has or had an interest in being

awarded the Contract and who has sustained or is likely to sustain a loss as

a result of an act or decision of the Contracting Authority which precedes

the signature of the Contract and for which it is alleged that it violates any

provision of the legislation in force, has the right to file a recourse to the

Tenders Review Authority in accordance with the provisions of the Law on

the Review Procedures concerning the Award of Public Contracts of 2010

(Law 104(I)/2010).

2. To file recourse to the Tenders Review Authority, the applicant must pay a

non-refundable fee which is deposited into the General Government

Account. More details are given in the Website of the Tenders Review

Authority (www.tra.gov.cy).

3. Regarding the manner and procedure for filing recourses, the manner in

which these are examined and the procedure for the issue of the relevant

rulings, the provisions of the Law on the Review Procedures concerning the

Award of Public Contracts of 2010 (Law 104(I)/2010) shall apply.

3.4 COMPETITION LANGUAGE

In the event of inconsistencies between the different language versions of the

Greek and English Competition documents, the Greek version shall prevail.

http://www.tra.gov.cy/




4. RECEIPT OF COMPETITION DOCUMENTS /

E-PROCUREMENT

1. Candidate Architects should receive the Competition Documents from the

place stated in paragraph 1.10 of the Key Details of the present Invitation.

2. Candidate Architects who wish to receive all notification regarding the specific

Competition, should be connected with the particular Competition through the

Electronic Procurement System of the Treasury of the Republic of Cyprus (e-

Procurement). Those who are not registered users of the System, should first

complete their registration in the System and then request to be correlated with the

Competition in concern

3. Details for registration in the e-Procurement are provided in the relevant

website of the Treasury of the Republic of Cyprus www.eprocurement.gov.cy.

5. PROVISION OF CLARIFICATIONS ON THE INVITATION

OF REQUESTS TO PARTICIPATE

5.1 CLARIFICATIONS BY THE CONTRACTING AUTHORITY

The Contracting Authority may make additions, corrections or modifications of a

small scale to the terms of the Invitation of Requests to Participate and is obliged to

notify all interested candidates of its relevant decisions, through the Electronic

Procurement System of the Treasury of the Republic of Cyprus

(www.eprocurement.gov.cy), within the deadline specified in paragraph 1.13 of the

Key Details of the present Invitation.

5.2 SUBMISSION OF QUESTIONS IN WRITING BY THE INTERESTED

ARCHITECTS

1. Any clarification questions, recommendations, comments and/or remarks

regarding the Invitation to Participate Documents shall be submitted by

interested Candidates within the deadline specified in paragraph 2.14 by post,

facsimile or electronic mail.

a. postal address: Tenders and Purchases’ Sector


University House ‘Anastasios G. Leventis’

1 University Avenue, 2109 Aglantzia,

Nicosia, Cyprus

b. facsimile number: +357 22 89 2742

c. electronic mail address: [email protected]

2. As long as any clarification requests, recommendations, comments and/or

remarks are requested in accordance with the above, the Contracting

Authority is obliged to notify all interested Candidates of its relevant

decisions, by way of supplementary documents to be sent by mail, facsimile

or electronic mail within the deadline specified in paragraph 2.14 of the Key

Details of the present Invitation.

3. Apart from the above described procedure of communication between

Candidates and Contracting Authority, no other communication or

interpretation of the terms of the Invitation by any part, will commit the

Contracting Authority.






6. ELIGIBILITY AND REQUIREMENTS FOR PARTICIPATION

To prequalify for participation in Stage B of this Competition procedure, interested

Architects and other Consultants must meet the following requirements. The format

of the submission is described in Article 7.

6.1 ELIGIBILITY FOR PARTICIPATION

1. Eligible for participation in the prequalification stage of the Competition, are

Architects who are currently registered to practice Architecture and who are either

members of the Scientific and Technical Chamber of Cyprus (ETEK) or members

of Technical Chambers of any other Member State of the European Union (EU) or

of the European Economic Area (EEA) or members of Technical Chambers in third

countries who have signed and ratified the International Government Procurement

Agreement (GPA) or of countries which have signed and ratified association

agreements or bilateral agreement with the EU or with the Republic of Cyprus.

2. Eligible for participation in the Main Project Team for the prequalification

stage of the Competition, are Engineers who are currently registered to practice

Engineering and who are either members of the Scientific and Technical Chamber

of Cyprus (ETEK) or members of Technical Chambers of any other Member State

of the European Union (EU) or of the European Economic Area (EEA) or members

of Technical Chambers in third countries who have signed and ratified the

International Government Procurement Agreement (GPA) or of countries which

have signed and ratified association agreements or bilateral agreement with the EU

or with the Republic of Cyprus.

3. Each member of the Main Project Team should supplement the relevant

registration proof.

4. Candidate Architects may participate in this Competition in only in one (1)

submission.

5. All Consultants of the Main Project Team (with the exception of the Architect

as noted above) are able to participate in the Competition in more than one (1)

submission.

6.2 REQUIREMENTS FOR PARTICIPATION

6.2.1 Personal situation of Candidates

1. To participate in the Competition procedure, interested Architects and other

Consultants must meet the following requirements concerning their personal

situation:

a. They must not have been convicted by final judgement for participation in a

criminal organisation (as defined in Article 2(1) of Council Joint Action

98/733/JHA), corruption (as defined in Article 3 of the Council Act of 26 May

1997 and Article 3(1) of Council Joint Action 98/742/JHA, respectively), fraud

(within the meaning of Article 1 of the Convention relating to the protection of

the financial interests of the European Communities) or money laundering (as

defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on

prevention of the use of the financial system for the purpose of money

laundering, as amended by Directive 2001/97/EC of the European Parliament

and of the Council).




b. They must not be bankrupt or in the process of being wound up, have their

affairs administered by the court, have entered into an arrangement with

creditors, have suspended business activities or be in any analogous

situation arising from a similar procedure under national laws and regulations.

c. They must not be the subject of proceedings for a declaration of bankruptcy,

for an order for compulsory winding up or administration by the court or of an

arrangement with creditors or of any other similar proceedings under national

laws and regulations.

d. They must not have been convicted by a judgment which has the force of res

judicata of any offence concerning their professional conduct.

e. They must not have been found guilty of grave professional misconduct

proven by any means which the Contracting Authority can demonstrate.

f. They must have fulfilled their obligations relating to the payment of social

security contributions and their obligations relating to the payment of taxes

and duties as at the closing date for the submission of Requests to

Participate, in accordance with the legal provisions of the Republic of Cyprus

or with those of the country where they are established.

g. They must not have been found guilty of serious misrepresentation in

supplying the information required above and have not failed to supply such

information.

For certifying the Personal Situation of the Candidate in accordance with

paragraph 6.2.1, the relevant template which is contained in Appendix A of the

present Invitation, Form 2: Solemn Declaration Certifying the Candidate’s

Personal Situation, should be duly signed.

2. It is understood that if the Candidate is a Consortium, the above requirements

must be met by all consortium members and thus each consortium member should

fill Form 2.

3. It is noted that each member of the Main Project Team should duly complete

the relevant Form 2.

6.2.2 Technical and Professional ability

6.2.2.1 Experience of Main Project Team members

In addition to the above, In order to qualify and be invited to participate in Stage B –

Architectural Competition, Architects, Civil/Structural Engineers, Electrical

Engineers, Mechanical Engineers and Energy & Sustainability Consultants are

evaluated on the basis of experience and must meet the following requirements:

1. Qualifying Architects:-

1.1 Experience

Qualifying Architects should have designed and supervised the construction of

similar* project/projects which has/have been completed in the last twelve (12)

years as specified below:

(a) One (1) project of a final cost not less than 6 million Euros (excluding V.A.T.)

if the project has been completed in the period 1.1.2005 - 31.12.2010.

or

(b) One (1) project of a final cost not less than 5 million Euros (excluding V.A.T.)


or




(c) Two (2) projects of a final cost not less than 4 million Euros (excluding V.A.T.)

if the projects have been completed in the period 1.1.2005 - 31.12.2010.

or

(d) Two (2) projects of a final cost not less than 5 million Euros (excluding V.A.T.)

if the projects have been completed in the period 1.1.1999 - 31.12.2004.

The candidate Architect who fulfils requirement 1.1 above should be identified as

the Project Team Leader - Consultant 1 of all the Consultants to be involved in the

project and should have a minimum of ten (10) years experience.

In the case of two candidate Architects – Consultants 1A and 1B, who jointly fulfil

the above mentioned requirement 1.1, then one of the two will have to be identified

as the Project Team Leader and representative of all Consultants participating in

the Project. Both Architects who jointly fulfil the above requirement 1.1 should have

been active in the profession and have a minimum of ten (10) years experience

each.

1.2 Intention to form a Legal Entity

(a) In cases where in addition to Consultant 1A, a second Architect – Consultant

1B is required for the fulfilment of the requirement for experience in similar projects,

then they should together duly complete and sign, the Intention to form a Legal

Entity - Form 6.

(b) Also, if Architect – Consultant 1A and Architect – Consultant 1B (if any), wish

to submit the Request to Participate in the Competition together with other

Architects, then they should all duly complete and sign the Intention to form a Legal

Entity - Form 6.

(c) In cases where the candidate Architects have already formed a Consortium

they need not submit Form 6 but a true copy of the existing Consortium Agreement.

It is hereby mentioned that further to the completion of Form 6 or the submission of

the existing Consortium Agreement, candidate Architects are not obliged to take a

specific legal form in order to participate in the Competition - Stage A.

However, in all the above cases the winning Architects of Architectural Competition

- Stage B will be obliged to be incorporated as a company under the Company Law

(Cap.113) or partnership under Partnership and Business Names Law (Cap.116),

before the signing of the Contract for the Provision of Services by Consultants.

2. All other Consultants:-

2.1 Qualifying Civil / Structural Engineer - Consultant 2 should have offered full

services- design and supervision in his field of expertise, in a similar* building

project which has been completed in the last twelve (12) years as specified below:



or






2.2 Qualifying Electrical Engineer - Consultant 3 should have offered full





or



2.3 Qualifying Mechanical Engineer - Consultant 4 should have offered full





or



2.4 Qualifying Energy & Sustainability Consultant - Consultant 5, should have

offered full services- design and supervision in his field of expertise, in a similar*

building project.

It is clarified that in the project submitted for certifying the required project

experience of Consultant 5, contemporary methods and applications regarding

sustainable construction must have been employed.

This similar project must have been completed in the last twelve (12) years as

specified below:



(b) or

(c) One (1) project of a final cost not less than 3 million Euros (excluding V.A.T.)


It is stated that the winning team will be asked, to certify the Project with BREEAM

or LEED Certificate. More information on the subject will be provided in Stage B

Documents.

It is also noted that according to local regulations regarding energy performance of

buildings, the winning team will be required to issue the Energy Performance of

Buildings Certification for the Project.

2.5 Years of experience

All the Main Project Team members should have a minimum of ten (10) years

experience each.

* ‘Similar project’ means: educational buildings, research/innovation

centres, hospitals/clinics, cultural centres, hotels, industrial complexes,

office buildings incorporating high technology, commercial centres, etc.

Housing complexes or tourist resorts will not be taken into consideration.




6.2.2.2 Project Team Composition

1. As mentioned earlier in paragraph 2.3 the ‘Main Project Team’ will comprise

the Architect-Project Team Leader – Consultant 1A, Architect – Consultant 1B (if

any) and Consultants; Civil Engineer, Electrical Engineer, Mechanical Engineer and

Energy & Sustainability Consultant.

2. All Consultants which will compose the Main Project Team and will be

employed to implement the services required for the Department of Biological

Sciences and Common Teaching Facilities 03 Project are expected to have the

academic qualifications, abilities and the proved professional experience required

to cope with the complexity and demands of the project.

3. It is hereby clarified that with the conclusion of the Competition proceedings,

the winning Candidate of Stage B-Architectural Competition will be required to

identify and incorporate in the Project Team, the Experts that have been specified

earlier in paragraphs 2.2.2 and 2.3 of the present Invitation.

4. All Main Consultants; Project Team Leader, Consultants and Experts will be

submitted for final approval by the Contacting Authority before the signing of the

Contract for the Provision of Services.

5. A summary of the required number of Consultants composing the Main

Project Team and the professional qualifications of these Consultants that have to

be identified for the Prequalification Stage – Stage A of the Competition, is

presented in the Main Project Team Table which follows:-

M A I N P R O J E C T T E A M – DEPT OF BIOLOGICAL SCIENCES & COMMON TEACHING FACILITIE S 03

Consultants Field Professional Qualifications Number of persons

Consultant 1A – Project Team Leader

Architectural Design, Supervision and Project Management Consultant

Architect one

Consultant 1B

As 1A above Required in the case of two Architects who jointly fulfil the qualification requirement

Architect (one if necessary)

Consultant 2 Civil/Structural Engineering Civil or Structural Engineer one

Consultant 3 Electrical Engineering Electrical Engineer one

Consultant 4 Mechanical Engineer Mechanical Engineer one

Consultant 5 Energy & Sustainability Consultant Mechanical Engineer or degree in relevant field one

Main Project Team Table




6. It is also expected that in relation to the scope of the project, all members will

be able to cooperate and liaise with local Government or other Public Authorities or

other agencies, as well as with local consultants where necessary.

7. For the required number of Main Project Team members, analytical

information must be given in order to provide full data and description of the

person’s qualifications, experience, specialisation and skills in order to verify the

requirements of Article 6 and as described elsewhere in the present Invitation.

8. For certifying the Technical and Professional Ability of the Candidate the

relevant templates which are contained in Appendix A of the present Invitation,

Form 3: Declaration of the Main Project Team, Form 4: CV and Form 7: Employer

/Client Certificate for the Successful Implementation of Projects should be duly

completed and signed.

9. The Contract Scope will be implemented by the winning Main Project Team

members of the Architectural Competition - Stage B. No project team member may

be replaced without obtaining written authorisation by the Contracting Authority.

Conditions for replacement will be outlined in detail in the Contract document which

will be available at Stage B.

The Experts mentioned earlier who will have to be identified by the winning

Candidate of the Architectural Competition Stage B are summarised in the Table

below (please also refer to Article 8.5 of the present Invitation):

Experts Field Professional Qualifications Number of persons

(A) Design and Operation of Research and Teaching Laboratories

Architect or Engineer or degree in relevant field One

(B) Acoustics Consultant Architect or Engineer or degree in relevant field One

(C) Landscape Consultant Architect or degree in relevant field One

The above Experts will have to be approved by the Contracting Authority.

All the Main Consultants; Project Team Leader, Consultants and Experts will be submitted for final approval by the Contacting Authority before the signing of the Contract for the Provision of Services by Consultants.




6.3 NUMBER OF CANDIDATES TO BE INVITED TO PARTICIPATE IN

THE ARCHITECTURAL COMPETITION - STAGE B

The Contracting Authority will invite to participate in the Architectural

Competition - Stage B, all suitable Candidates which fulfil the minimum

requirements as described in the Stage A: Prequalification Stage documents.

7. FORMAT AND SUBMISSION OF REQUESTS TO PARTICIPATE

7.1 TIME AND PLACE OF SUBMISSION

1. Interested Architects must submit their Requests to Participate no later than

the Submission Deadline of the Prequalification Stage as specified in paragraph

1.14 of the Key Details of the present Invitation.

2. Requests to Participate should be submitted at the place specified in

paragraph 1.15 of the Key Details of the present Invitation or be sent to the

University of Cyprus by registered post to be received by the University of Cyprus

on or before the date specified for the submission of Requests to Participate.

The responsibility for timely receipt of applications rests with the interest of the

interested Architects. In the latter case, the Envelope of the Request to Participate

further to the address details should be marked as follows:

‘To Tenders and Purchases Sector: Not to be opened – Please place this envelope

in the Tender Box’. The location of the Tender Box is described in paragraph 1.15

of the Key Details of the present Invitation.

3. Requests to Participate which were submitted after the specified date and

time or which, although posted within the specified time limit, did not arrive at the

Contracting Authority within the time specified in paragraph 1.14 of the Key Details

of the present Invitation shall not be taken into consideration and shall be

considered to be late.

7.2 REQUIRED INFORMATION AND SUPPORTING DOCUMENTS

The Envelope of the Request to Participate in the Competition Prequalification

procedure should contain all documents and certificates establishing the right of the

interested Candidate to participate in the competition procedure pursuant to Article

6 of the present Invitation.

It should specifically comprise the following:-

(1) Form 1 – ‘Request to Participate’

The Request to Participate - Form 1, must be duly completed and signed by the

Architect - Project Team Leader, in the format of the template contained in

Appendix A of the present Invitation.

(2) Eligibility for Participation

For certifying the Eligibility for Participation in accordance with paragraph 6.1, the

following:

Testimonial proof that each and every one member of the Main Project Team is

duly registered to practice Architecture or Engineering accordingly, and are

members of the Scientific and Technical Chamber of Cyprus (ETEK) or members

of Technical Chambers of any other Member State of the European Union (EU) or

of the European Economic Area (EEA) or members of Technical Chambers in third

countries who have signed and ratified the International Government Procurement




Agreement (GPA) or of countries which have signed and ratified association

agreements or bilateral agreement with the EU or with the Republic of Cyprus.

The Registration for Professional Practice should be submitted by the each

and every one member of the Main Project Team.

(3) Form 2 – ‘Solemn Declaration Certifying the Candidate’s Personal

Situation’

For certifying the Personal Situation of the Candidate in accordance with paragraph

6.2.1, Form 2, a template for which is contained in Appendix A of the present

Invitation, must be duly completed and signed.

Form 2 should be completed and signed separately by each and every one

member of the Main Project Team.

(4) Form 3 – ‘Declaration of the Main Project Team’ and

Form 4 – ‘Curriculum Vitae’

For certifying the Technical and Professional ability minimum requirements stated

in paragraph 6.2.2, the following:

a. The Main Project Team template which is contained in Appendix A of the

present Invitation, Form 3, must be duly completed and signed by the Project

Team Leader.

b. Detailed CVs of each one of the Main Project Team Members, in a

standardised format, using the template contained in Appendix A of the

present Invitation, Form 4, duly completed.

c. In Form 4, paragraph 5, each one of the Main Project Team Members has to

give information documenting the successful implementation of similar

project/projects required for the purpose of qualification as described in

paragraph 6.2.2.1, and to acquire the completion of Form 7 as explained

further on.

d. Additionally in Form 4, paragraph 8, each one of the Main Project Team

Members will have to confirm his ability to communicate in the Greek or

English Language.

Form 4 should be signed separately by each and every one member of the

Main Project Team.

(5) Form 5 – ‘Certification Regarding the Protection of Employees’

For certifying the protection of employees, Form 5, in the format of the template

contained in Appendix A of the present Invitation, must be duly completed and

signed.

Form 5 should be completed and signed separately by each and every one

member of the Main Project Team.

Interested Candidates may obtain information on the obligations deriving from the

provisions of the legislation on the protection of the employees and on working

conditions currently in force in the Republic of Cyprus and applicable to the place of

execution of the Contract Scope, from the Website of the Department of Labour

Inspection (www.mlsi.gov.cy/dli).

http://www.mlsi.gov.cy/dli




(6) Form 6 – Intention to form a Legal Entity

In cases where participating in the Main Project Team are both Architect / Project

Team Leader – Consultant 1A, and Architect – Consultant 1B, then they should

together duly complete and sign, the Intention to form a Legal Entity - Form 6.

Also, if Architect – Consultant 1A and Architect – Consultant 1B (if any), wish to

submit the Request to Participate in the Competition together with other Architects,

then they should all duly complete and sign the Intention to form a Legal Entity -

Form 6.

In cases where the candidate Architects have already formed a Consortium they

need not submit Form 6 but a true copy of the existing Consortium Agreement.

(7) Form 7 – Employer / Client Certificate for the Successful implementation

of Project

To verify the successful implementation of Project (which is declared in Form 4),

Form 7 must be duly completed and signed in the format of the template contained

in Appendix A of the present Invitation. For this purpose each member of the Main

Project Team should acquire the following:

If the Employer is a Public entity, that Part A of Form 7 is duly completed and

signed.

If the Employer is a private entity, that Part B of Form 7 is duly completed and

signed, or failing to acquire the relevant certificate by the private entity that Part

C of Form 7 is duly completed and signed by the Consultant himself.

Form 7 should be submitted separately by each and every one member of the

Main Project Team.

Form 7 may be submitted in any format as long as it contains all required

information described in the relevant Form.

(8) Form 8 – Verification of Tender Completeness

Form 8 is available as a checklist to assist Candidates in the submission of all

required information and supporting documents which concern the Competition in

question.

(9) Candidates must submit the originals or photocopies of the supporting

documents required thereof.

(10) Candidates are expected to provide and submit all documents in the Greek or

English Language as per paragraph 1.20 of the Key Details of the Present

Document.

(11) The Contracting Authority may request Candidates to clarify the supporting

documents submitted or supply any information missing from them. In this case,

Candidates are obliged, under penalty of disqualification, to supply such missing

information within five (5) working days from the day on which they are requested

to do so.




7.3 MODIFICATION OR WITHDRAWAL OF REQUEST TO PARTICIPATE

1. Candidates may modify or withdraw their Requests by written notice, to be

submitted to the Contracting Authority before the closing date for the submission of

Requests to Participate. In such cases, the outer envelope or package should, in

addition to the indications provided for in the next paragraph, also be labelled

‘MODIFICATION OF REQUEST’ or ‘WITHDRAWAL OF REQUEST’, as the case

may be.

2. With the exception of the provisions of paragraph 7.2, item (8), no

clarification, modification or rejection by the Candidates of a term or item of the

Requests to Participate shall be allowed after the closing date for their submission.

3. Candidates do not have the right to withdraw their Requests or any part

thereof after the closing date for the submission of Requests to Participate. If a

Request or any part thereof is withdrawn after this date, the Candidate shall be

subject to penalties and in particular to:

a. Declaration of the Candidate in default and deprivation of all of its rights to

participate in the next stage of the present competition procedure,

b. The penalties provided for by the Law and the Regulations regarding

participation in future tender procedures leading to the award of a public

contract.

7.4 SUBMISSION FORMAT OF REQUESTS TO PARTICIPATE – STAGE A

The following process will govern the Prequalification Stage submission.

1. The Requests to Participate must be drawn up in the manner, order,

numbering and format determined in the present Invitation, must be submitted

within a single sealed envelope, and must be written in the language specified in

paragraph 1.20 of the Key Details of the Present Invitation.

2. The Envelope of each Request to Participate must be clearly marked with the

following:

The words ‘REQUEST TO PARTICIPATE’ in block capitals.

The full title of the Contracting Authority.

The reference number of the Architectural Competition procedure.

The title of the Architectural Competition.

The closing date for the submission of Requests to Participate.

The data of the sender.

3. The Requests to Participate must not bear any irregular corrections

(erasures, deletions, additions etc.). If there are corrections, additions etc., these

should be initialled by the Project Team Leader.

4. The ‘REQUEST TO PARTICIPATE’ envelope, should contain all documents

pertaining to the Request to Participate, as follows:

a. Request to Participate - Form 1, in four (4) copies fully completed and

signed by the Project Team Leader, in the format of the template

contained in Appendix A of the present Invitation.




b. Forms 2-7 in four (4) copies fully completed (and signed where indicated)

in the format of the templates contained in Appendix A of the present

Invitation.

c. Participation Credentials containing four (4) copies of the legalisation

documents / necessary supporting documents for participation in the

Competition procedure.

Note: Supporting Documents are required to be provided by each

member of the Main Project Team for Paragraph 7.2 item 2 (updated

Testimonial proof for Registration to practice), as well as for Paragraph

7.2 (6) (true copy of the Consortium Agreement among Architects who will

comprise the Candidate).

d. Τhe completion of Form 8, is required for the purpose of verifying the

submission completeness.

5. One of the copies within the Envelope shall be labelled ‘ORIGINAL’ and shall

prevail over the other copies in the event of discrepancies between them. Every

page of the ORIGINAL must be initialled by the Project Team Leader. In the case

of bound documents, then it is allowed to only initial the first page and the last

page.

6. Any other format used to draw up the Request to Participate shall not be

acceptable.

8. PROCEDURE FOR THE PRE- QUALIFICATION OF CANDIDATES

8.1 OPENING OF REQUESTS TO PARTICIPATE

1. Opening of the Requests to Participate submitted, or sent and received,

within the specified time limit, shall be carried out by authorised persons, as soon

as possible after expiry of the deadline for the submission of Requests to

Participate specified in paragraph 1.14 of the Key Details of the present Invitation,

in the manner provided for in the Regulations.

2. The authorised persons shall number the Requests to Participate and shall

enter them in a special form.

3. The authorised persons shall initial every sheet of the ORIGINAL copy.

8.2 VERIFICATION OF ELIGIBILITY AND REQUIREMENTS FOR

PARTICIPATION

1. The ‘REQUEST TO PARTICIPATE’ Envelopes are delivered by the

authorised person to the President of the Jury or his authorised representative

(member of the Competition Jury).

2. The verification of the correctness and completeness of the Requests to

Participate will be undertaken by the Competition Jury or an authorised

Subcommittee which will comprise of at least three (3) members of the Competition

Jury.




3. The Jury / Subcommittee shall verify the correctness and completeness of the

submitted forms and supporting documents and the fulfilment of the requirements

for participation as per the specific provisions of Article 6 and paragraph 7.2 of the

present Invitation (Stage A) and shall record the results of this verification.

4. If the verification procedure establishes that there are Requests to Participate

which do not meet the requirements for participation as required by the present

Invitation, then the Contracting Authority, through its competent bodies, shall reject

these Requests.

5. The Candidate Architects and their Consultants who, after the verification of

paragraph 8, item (1), are found to meet the requirements for participation, shall be

invited to participate in the next stage of the Competition, the Architectural Design

Competition-Stage B.

6. The Contracting Authority will invite all suitable Candidates which fulfil the

minimum requirements as described in the present Stage A – Prequalification

document, to participate in Stage B. There is no ranking or constraint in the number

of suitable candidates to be invited.

8.3 NOTIFICATION OF THE RESULTS OF THE PREQUALIFICATION

STAGE – STAGE A

1. The Contracting Authority shall inform the prequalified Candidates of the

results of the Prequalification Stage of the Architectural Competition (Stage A)

through the Electronic Procurement System of the Treasury of the Republic of

Cyprus (www.eprocurement.gov.cy),

2. The Contracting Authority shall invite the prequalified Candidates to

participate in the next stage of the Architectural Competition (Stage B) in order to

submit anonymously their Architectural design proposals.

3. Τthe Contracting Authority shall notify the unsuccessful Candidates of the

decision taken and the reasons for which the Request to Participate was rejected.

8.4 CANCELLATION OF THE COMPETITION PROCEDURE

The Contracting Authority shall inform all Candidates, through the Electronic

Procurement System of the Treasury of the Republic of Cyprus

(www.eprocurement.gov.cy), in the event that the Architectural Competition is

cancelled.

1. The Competition procedure may be cancelled before the specified deadline

for the submission of Requests to Participate for specific and justified reasons, by

decision of the Contracting Authority.

2. Cancellation of the Competition procedure after expiry of the deadline for the

submission of Requests to Participate may be decided where one or more of the

following conditions apply:

a. When no Request to Participate has been submitted within the specified

deadline.

b. When the circumstances under which the procedure was announced have

changed to such an extent that the scope of the Competition is no longer

necessary.

c. In the event of any other serious unforeseeable cause, which the

Contracting Authority deems to be justified.






3. The interested Candidates do not maintain and shall waive any claim

against the Contracting Authority on account of such cancellation, if any, without

prejudice to the rights defined in paragraph 3.3 of the present Invitation.

8.5 CLARIFICATIONS & OTHER REQUIREMENTS

1. Experts

Candidate Experts are required to have experience in the provision of

services in their field of speciality for similar projects as the one procured in

the present Invitation.

Following the conclusion of Architectural Competition (Stage B), the relative

experience will be submitted in writing and will be evaluated before the

signing of the Contact for the Provision of Services by Consultants. The

approved Experts will then be incorporated in the ‘Main Consultants’ as

stated elsewhere in the present document.

2. Office in Cyprus

In the event where the successful Architect/s of the Architectural Design

Competition for the ‘Department of Biological Sciences and Common

Teaching Facilities 03’, do not maintain an office in Cyprus, they will be

requested after the conclusion of Stage B procedure, to commit themselves,

to establish and maintain an office in Nicosia, Cyprus, for the overall

duration of the Contract for the Provision of Services by Consultants which

will be signed for the design and supervision of the ‘Department of

Biological Sciences and Common Teaching Facilities 03’ Project.

These requirements will also be described in the ‘Contract for the Provision of

Services by Consultants’ which will be part of the Stage B Competition documents.

CS/CS 29 JULY 2011