THEME [INCO.2012-1.3] INCONET – Mediterranean Partner Countries

Deliverable N.: D 1.4

Title: Report of the 2nd Management Board Meeting

Funding scheme: Coordination and support action Project Acronym: MEDSPRING Project Coordinator: CIHEAM-IAMB, Claudio Bogliotti Grant Agreement n°: 311780 Author: CIHEAM-IAMB

Dissemination level: PU (Public)

Coding: MEDSPRING/WP1/D1.4/V1/Final

Official delivery date: M24

Project start: 1 February 2013 Project duration: 48 months

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Table of Contents

1.  Executive Summary ................................................................................................................................... 3 

2.  Introduction and objective ......................................................................................................................... 3 

3.  Annual Meeting and working groups: 23-24 February ............................................................................. 3 

4.  Meeting of the EAB members and of the Project Management Board: 24 February. ............................... 5 5.  Updating of the DoW and consolidated 2nd year agenda ......................................................................... 7 

6.  Annexes ................................................................................................................................................... 11 

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1. Executive Summary

The second Joint Project Management Board (only WP Leaders) and the External Advisory Board (EAB) meeting have been carried out on 23-24 February, 2014 in NH Hotel Berlin-Mitte, Berlin, Germany. The aim of the meeting was 1) to verify the state of implementation of the project’s activities, 2) to receive suggestions from EAB to improve the project implementation.

2. Introduction and objective The MedSpring second annual meeting was organised on 23-24 February together with the project External Advisory Board meeting. The meeting was structured into three main sessions or blocks

- 23 February, all day: overview of main project delivery/activities in second year, presentation of WP activities of second year, discussion. The members of the External Advisory Board (EAB) participates in the meeting with the aim of acquiring more details of activities and interact with partners.

- 24 February, morning: organisation of two working groups of partners, clustered around specific issues to be addressed in the third year. The working group discussion resulted in the preparation of main agenda of third year (major events, deliverables).

- 24 February, afternoon: meeting of the EAB members and members of the Project Management Board (Work Package Leaders).

3. Annual Meeting and working groups: 23-24 February Participants: all MedSpring Members were represented. The meeting has been organised in three main sections:

- Presentation of each Work Package (WP) by WP Leaders and Task Leaders: main achievements in 2nd year and possible work plan for third year, including methodological aspects (1st day)

- Plenary discussion after each WP presentation (1st day)

- Organisation of two parallel Working Groups aiming at discussing and agreeing on agenda and rationale of main events / activities, respectively for WP2, WP5, WP7 (Working Group 1), WP6, WP8, WP9 (Working Group 2). Bilateral discussions were held between WP3 and WP4 leaders for coordination on communication and dissemination strategy (2nd day)

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The Working Groups, based on WP presentations and discussions undertaken in the 1st day, agreed on the following agenda for main events and activities:

- Working Group 1

Organisation of 3rd EMEG meeting in Malta, 30 September – 2 October1 2015. Partners involved for organisation: CIHEAM, MCST, TESR, ISERD, MHESR, FCT, CERTE, CSIC, NHRF.

Organisation of a training on Tools for Innovation, in Italy, November 2015. Partners involved in organisation: CNR, UNIMED, DLR, CIHEAM, CNRS, HCST, ANIMA, MHESR, CERTE.

Training / Capacity Building on H2020, Cairo, mid October 2015. Partners involved in organisation: MHESR, CIHEAM, CNR, DLR.

Mediterranean NCP regional meeting. To be confirmed. Partners agreed to organise to organise the event in Brussels or other city in Europe, in collaboration with the BILATs, possibly back-to-back with a relevant EU event (H2020 Info Day or EU NCP meeting). Partners involved in organisation: HCST, CIHEAM.

Participation of MedSpring (Co-ordinator) in the EWACC event in Cyprus, organised by the Cyprus Institute

3rd Brokerage on innovation, March 2016, Tunisia. Partners involved for organisation: MHESR, TESR, ANIMA, CIHEAM.

The 2nd meeting of projects’ coordinators could be organised early 2016: Partners involved in organisation: CIHEAM, CSIC, MESRSFC.

- Working Group 2

Organization of 3rd inter-institutional meeting, linked to the development of a Mobility Scheme, in early 2016 in Egypt. Partners involved in organisation: CNR, CSIC, CRPM, CERTE, DG-RSDT, TUBITAK

Next Awareness Meetings will be held:, late May in Lebanon (back-to-back with ERANETMED event) to be confirmed, November in Palestine. Partners involved in organisation: CNR, CIHEAM, MOHE, CNRS-L.

The Observatory-Stakeholders meeting of WP8 will be held in Lebanon in late May (back-to-back with ERANETMED event and with the Awareness Campaign). It will be also the occasion to discuss a proposal on on-line digital portal for observatories. Partners involved in organisation: CNRS, IRD, CIHEAM, NHRF.

A first draft of the “white paper” (WP9) will be ready at the end of September, under responsibility of NHRF.

The event at the European Parliament will be held in late 2015/early 2016. Partners involved in organisation: NHRF, CRPM, CIHEAM, IRD, DLR, FCT. Members of the External Advisory board expressed their availability to support.

1 The co‐ordinator met with AGYA (Arab‐German Young Academy of Science and Humanities) at the Medspring brokerage event on 

25 February.  AGYA is organising a meeting in Malta on the 2nd week of September.  In order to increase synergies, EMEG could be organised back‐to‐back in the same week or other ways of synergies will be sought.  

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A second event on MPCs-EU Regions dialogue will be organized only if deemed necessary and if budget is available.

Regarding dissemination and communication, a WEB supported scientific coffee will be organised in Egypt before the summer break.

4. Meeting of the EAB members and of the Project Management Board: 24 February.

Participants: F. Boughanemi, A. Dallal, A. Diaz, H. Halal, R. Chabouni, M. Scoullos, M.

Shatanawi, C. Bogliotti, F. Shalabi, R. Hermann, M. Rossano, F. Ruberti, Z. El Sadr, A. Xenakis, R. Atweh, M. Giannelli, G. Ladisa, C. Morini.

The meeting was organised with the objective of providing the co-ordinator with useful recommendations for the improvement of the overall project process and outcomes and – when necessary – suggest changes to the work plan. Each member of the External Advisory Board made his/her own analysis of the project after two years, drawing conclusions and recommendations for improvement and changes. Recommendations have been duly acknowledged by the Co-ordinator, the Deputy Co-ordinator and Work Package leaders. Some recommendations resulted into a proposal of task / deliverable review made by the co-ordinator to the EU project officer (see review Table in last section). Outcomes and recommendations to the co-ordinator Recommendation built on three main common principles agreed in the Annual Meeting:

- MedSpring Work Plan was designed in 2011, and there is need of a review to be able to respond to changes in research policy and address new needs accordingly.

- Need to review tasks and deliverables which are no longer relevant in relation to new needs and possibly convert these tasks in efforts aimed at supporting mobility of MPCs researchers and NCPs to conference and workshops organised in Europe (ex.: H2020 thematic info days, research project workshops, etc).

- Need to further increase visibility of MedSpring, impact and synergies with other projects and initiatives.

In particular, the members of the External Advisory Board made the following comments and recommendations:

- Seen the institutional nature of the partners, MedSpring constitutes an important support to policy dialogue on R&I and its outcome must be used by the EU, MSs, ACs and MPCs to improve policy on R&I and influence the EU-MED R&I agenda. The relevant outcomes of MedSpring must be strongly marketed towards policy makers, stakeholders, industry, society.

- The EAB welcomes and supports the idea of organising a EU Parliamentary Event and EAB members wish to engage and support the preparatory phase. Besides EU Parliament MEP,

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the event could also aim at raising the awareness of the members of the Euro-Mediterranean Parliamentary Assembly of specific issues of research cooperation. Communication towards national parliaments needs to be considered.

- MedSpring needs to start working beyond the process, aiming at delivering dialogue and a limited number of papers supported by solid content.

- Improving networking and partnership with external actors from industry and civil society, the latter being already facilitated by the AGORA. Of course, MedSpring must work to attract private sector and have something to offer.

- Due to their diversity, not all partners have the same understanding of what the project must deliver at the end. The coordinator must bring all partners to a common understanding and ensure synergies among different Work Packages.

- Different type of papers are foreseen in the DoW: EMEG position paper, review papers (for communication), policy papers (to support MoCo, now GSO), White Paper. The coordinator agreed with the EAB to simplify and have only two types of papers: the EMEG Postion Papers (three papers) and the White Paper.

- MedSpring thinking must be fully demand driven. The EMEG, AGORA and inter-institutional awareness meetings (ex.: among different Ministries) are good instruments to identify needs and concerns by society, stakeholders and policy makers.

- Seeking more synergies with other actors and actions as well as synergies with the UfM. - MedSpring is both process and content, the third and fourth year should turn the process into

good quality content - outcomes, which could feed, for example, the planned EU Parliamentary Event.

- The role and outcomes of EMEG should be more clear and visible - MedSpring process and outcomes should be visible to support Science Diplomacy in

Mediterranean region. Regarding internal project management and technical methodology:

- The coordinator has to seek more operational support from Work Package leaders in order to ensure more coherence and integration among work packages.

- Awareness meetings are fine but must ensure inclusion of different policy makers / institutions like it has been done till now.

- Better definition of indicators to collect good practices. - The 3rd EMEG meeting should identify and include creators of innovation and industry. - Surveys and mapping of research system related information should be minimised, avoiding

duplications with other past and on-going projects. Most of the information already exists to support some of the tasks, like for example “Analysis of innovation framework conditions” and “White Paper”.

The co-ordinator acknowledged EAB recommendations and will act accordingly, in view of improving project effectiveness and impact. The flow of information with the members of the External Advisory Board will be improved. The EAB will be regularly informed during the third year before the organisation of an event or the launch of important activities, in order to collect suggestions from the EAB members and improve project rational and methodology.

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The EAB members, on a variable geometry and when relevant, will also be involved in some project activities. The organisation of the Parliamentary Event could be an opportunity to involve the EAB from the beginning. In order to increase impact of capacity building activities on MPCs’ researchers, MedSpring will try to support participation and mobility of MPCs researchers and NCPs in relevant European events. Simplification of tasks is needed. Maybe – with the collaboration of Tasks leaders – money allocated to preparation of un-needed papers or survey / mapping which are not extremely necessary could be used to support mobility.

5. Updating of the DoW and consolidated 2nd year agenda In line with the EAB recommendations and the suggestions of the general assembly, the co-ordinator proposes the following changes to the MedSpring DoW (Description of Work): Deliverable 3.6. “Review papers”: cancelled. Resources will be used to support synergies with other projects, particularly the participation in the 3rd EMEG meeting in Malta and the organisation of planned meetings of EU funded projects’ coordinators (water, food, energy sector) including the participation of MPCs researchers in this meeting with the aim of facilitating their networking capacity. Deliverable leader: CSIC, Partner 3. Task 7.6. Support NCPs: meeting with NCPs in MPCs. The representatives of MPCs confirmed that meetings of MPC thematic NCPs in their countries are already supported by on-going BILAT projects or by the National Contact Point and there is no need, at least for countries using the BILAT instrument, to support similar meetings by MedSpring. It was suggested to use the budget allocated to NCP meetings (5000 Euro – CIHEAM + 16.700 Euro – HCST) to support travelling of MPC NCPs or researchers to H2020 Thematic Info Days organised in Brussels or other cities in Europe. According to needs, an extra meeting of MPC NCPs could also be organised in Brussels, in synergy with BILAT projects at the margin of EU H2020 event/s. Task leader: HCST, Partner 15. Deliverable 8.3. “Agreement of cooperation with observatories” (Task 8.2) and Deliverable 8.5 “Rules of collaboration and share of data (Task 8.2)” will be merged in a new Deliverable with different scope. The mapping of observatories and the first meeting of observatories highlighted that existing observatories are not interested and ready to discuss and sign an agreement of cooperation. The mapping revealed the high fragmentation and diverse objectives and strategies of observatories suggesting to concentrate more on developing opportunities of dialogue among observatories and informal networking with other research actors with the aim of identifying common objectives and preparing recommendations to for EC agenda on Euro-Mediterranean cooperation research infrastructures and observatories. D8.3 and D8.5 are therefore not realisable and will be substituted by a new deliverable on “Recommendation to the EU for the Euro-Mediterranean cooperation among observatories and other relevant research infrastructures”. Two man-month were allocated for the realisation of deliverables 8.3 and 8.5. The allocation will be used by IRD to support the preparation of new deliverable and for the organisation of a regional event in Beirut aiming at conveying observatories, stakeholders, research infrastructures, research funding agencies, in synergy with ERANETMED. The event will support the preparation of the new deliverable. The event will also host the second meeting of observatories as planned in Task 8.2. Task leader: IRD, Partner 4.

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Task 9.1 “Secretariat support to MoCo” and Deliverable 9.1 “Minutes of MoCo meetings and documents to support MoCo”. Upon request of the European Commission, about half of resources allocated to Task 9.1 and Deliverable 9.1 have been diverted to the realisation of a WEB dedicated to the Euro-Med GSO (former MoCo) and will be implemented by NHRF with the support of S-COM and CIHEAM. The remaining resources are still dedicated to the original Task and Deliverable objective and will be used on EC request. Deliverable 9.1 will still produce material for GSO (alias MoCo), which will fed the WEB. Minutes will be prepared only upon request of the EC. Task and Deliverable leader: NHRF, Partner 7. Task 9.2. Preparation of three policy papers. One policy paper is in draft format and will be finalised with the aim to support the preparation of the White Paper foreseen in Task 9.3. Following the EAB recommendations - in order to avoid overlapping with the planned White Paper - the remaining resources of Task 9.3 could be better used to support NHRF in the preparation of the White Paper, providing inputs and a comprehensive review of the draft. Task leader: SEKEM, Partner 28. Task 9.4 and Deliverable 9.4 “Documents and agendas for DG RI, EEAS, DEVCO, line DGs meetings. Both general assembly and EAB believed this task overlaps with activities carried out in other work packages: meetings with EU institutions to raise project visibility, presentation of EMEG outcomes to the EU, inter-institutional meetings. Task 9.4 and Deliverable 9.4 could be cancelled and allocated budget for travel (19.260 Euro at MHESR) + 2 m/m MHESR, 3 m/m DRSDT, 1 m/m NHRF, 1 m/m CNR will be devoted to support -) the EMEG activities through increasing the participation of industry and -) the participation of MPC NCPs and researchers in H2020 thematic info days organised in Brussels or other EU cities with the aim of helping MPC-MS/AC networking in relation to H2020 calls.

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Task / deliverable Suggestion Status New destination of resources Deliverable 3.6 “ Review papers” Responsible: CSIC

Partially cancelled

CSIC: 6 months 30% used for 1st paper

2 man/months for 1st projects’ coordinators meeting (already done, January 2015, Barcelona) 2 man/months for 2nd projects’ coordinators meeting and participation in 3rd EMEG

Task 7.6 “Support NCPs: meeting with NCPs in MPCs” Responsible: HCST

Reviewed Not yet started Travel budget (5000€ CIHEAM + 16.700€ HCST) used to support participation of NCPs in H2020 Info Days in Brussels or other EU cities + possible organisation of an “NCP get-together” in Brussels and NCP regional meeting in Amman (tbc)

Deliverable 8.3. “Agreement of cooperation with observatories” (Task 8.2) and Deliverable 8.5 “Rules of collaboration and share of data” Responsible: IRD

Reviewed and replaced by a new deliverable

Not implemented Resources foreseen for Deliverables 8.3 and 8.5 will be re-allocated for the preparation of the new deliverable “Recommendation to the EU for the Euro-Mediterranean cooperation among observatories and other relevant research infrastructures”.

Task 9.1 “Secretariat support to MoCo” and Deliverable 9.1 “Minutes of MoCo meetings and documents to support MoCo” Responsible: NHRF

Reviewed and partially replaced

Only the minutes of first GSO (former MoCo) implemented.

50 % of NHRF resources (5 man-months) + 50% of travel converted in man/months will be diverted for the design and implementation of the GSO WEB. Two man-months from NHRF will be moved to S-COM for support.

Task 9.2. Preparation of three policy papers. Responsible: SEKEM

Partially cancelled

50% of allocated man/months used for 1st policy paper.

Remaining 50% re-allocated to support preparation of White Paper under responsibility of NHRF

Task 9.4 and Deliverable 9.4 “Documents and agendas for DG RI, EEAS, DEVCO, line DGs meetings.

Cancelled Not yet started Re-allocation travel budget (19.260 Euro at MHESR) and personnel cost ( 2 m/m MHESR, 3 m/m DRSDT, 1 m/m NHRF, 1 m/m CNR) for supporting EMEG activities (increasing participation of industry) and -) participation of MPC NCPs and researchers in H2020 thematic info days organised in Brussels or other EU cities.

Table 1: scheme of re-modulation of deliverables and tasks according to recommendations

by the General Assembly and the External Advisory Board.

Report of the second Management board meeting Grant Agreement n° 311780

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Consolidated agenda of main events / activities in 2015

TASK March April May June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. March

T1.1 Third Annual Meeting

Place and date tbc

T1.8 Projects Platform meeting

tbc

T2.4 Holistic frame

3rd EMEG Malta 30 Sept – 2 Oct

T4.5 “Scientific Café”

T5.4 Brokerage-venturing events

March Tunisia

T6.3 Inter-institutional meetings

20 march – Concept Note

3rd meeting – Egypt

T6.4 Mobility Scheme

Paper on Mobilty

T6.5 Awareness Campaign

Lebanon (late)tbc

Palestine

T6.6 Eu-Med Joint Programming

Concept Note

T7.5 Training H2020

(Egypt) Innovation (Italy)

T7.6 Support to NCPs

NCP Meeting in Europe b2b with H2020 Info day or EU NCP meeting (tbc) Support NCP participation to H2020 Info-days

T8.2 Observatories Networking + T8.4 Indicators

Concept Note

Event in Lebanon

T8.3 Creation of a digital portal

Concept Note

T9.2 Policy documents

Draft 1st policy document

T9.3 White paper Revised Concept Note

First Draft White Paper

Event at EU Parliament (date tbc)

Report of the second Management board meeting Grant Agreement n° 311780

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6. Annexes

 

ANNEX 1

EVENT AGENDA

Mediterranean Science, Policy, Research and Innovation Gateway

Annual Meeting of the General Assembly

23-24 February 2015

Berlin, Germany – Venue: NH Hotel Berlin-Mitte (Leipziger Strasse 106-111)

Monday, 23 February

9h00 Registration 9h30 – 10h00 Welcome addresses (DLR, Coordinator, Deputy-coordinator, European

Commission) 10h00 - 10h30 Overview of the second year activities

(Claudio Bogliotti, CIHEAM-IAMB and Zeinab El Sadr, MHESR). 10h30 – 11h00 Discussion

Coffee break

11h30 – 13h00 Presentation of Work Packages 2, 3, 4 (WP Leaders) Presentation of tasks and deliverables in 2nd year and plan foreseen by the DoW for the 3rd year. Each presentation will last 15 minutes and be followed by 15 minutes plenary discussion.

Lunch

14h30 – 16h00 Presentation of Work Packages 5, 6, 7 (WP Leaders) Presentation of tasks and deliverables in 2nd year and plan foreseen by the DoW for the 3rd year. Each presentation will last 15 minutes and be followed by 15 minutes plenary discussion.

Coffee break

16h30-17h30 Continuation WP 8, 9 (WP Leaders)

17h30 – 18h30 Presentation of WP1, periodic technical-financial report, financial situation

Mediterranean Science, Policy, Research and Innovation Gateway

Tuesday, 24 February

9h00 – 11h45 Parallel working groups Two parallel working groups are organized: i) EMEG, innovation and capacity building (WP1, WP2, WP3, WP4, WP5,

WP7) ii) Support to policy and institutional dialogue-synergies, observatory (WP1,

WP3, WP4, WP6, WP8, WP9) Objectives of the working groups: address issues and operational problems, provide solutions and define a cross-WPs/ integrated work plan for the second year. Note: communication and dissemination are horizontal issues included in both working groups.

Coffee available during the working group sessions at 10h30 11h45 – 12h00 Rapporteurs preparing WG presentation 12h00 – 13h00 Plenary session

Presentation by the working groups and plenary discussion 13h00 Conclusions Lunch

15h00 – 17h30 Meeting of the External Advisory Board and WP Leaders

19h00 Get-together on invitation of the German Federal Ministry of Research and

Education Leibniz Association Headquarters, Chausseestrasse 111, Berlin-Mitte

 

LLIST

AN

OF P

NNEX

PART

X 2

TICIPPANTSS

List of Participants to the MedSring Annual Meeting and External Advisory Board - 2015

Partner n. Family name First name Name of Organization / Institution E-Mail Nationality

1 Bogliotti Claudio Mediterranean Agronomic Institute of Bari CIHEAM-Bari bogliotti@iamb.it Italy

1 Ciannamea Chiara Mediterranean Agronomic Institute of Bari CIHEAM-Bari ciannamea@iamb.it Italy

1 Giannelli Marinella Mediterranean Agronomic Institute of Bari CIHEAM-Bari m.giannelli@iamb.it Italy

1 Ladisa Gaetano Mediterranean Agronomic Institute of Bari CIHEAM-Bari ladisa@iamb.it Italy

1 Morini Chiara Mediterranean Agronomic Institute of Bari CIHEAM-Bari c.morini@iamb.it Italy

2 Awad Reem Ministry of Higher Education and Scientific

Research, Egypt

MHESR reem.a.awad@gmail.com Egypt

2 El-Sadr Zeinab Ministry of Higher Education and Scientific

Research, Egypt

MHESR zelsadr@gmail.com Egypt

2 Marzouk Malak Ministry of Higher Education and Scientific

Research, Egypt

MHESR mmarzouk@rdi.eg.net Egypt

3 Martinez Blanch Jorge Agencia Estatal Consejo Superior de

Investigaciones Cientificas

CSIC jordi.martinez@idaea.csic.es Spain

3 Rodriguez Rafael Agencia Estatal Consejo Superior de

Investigaciones Cientificas

CSIC raro@orgc.csic.es Spain

4 Arvanitis Rigas Institut de Recherche pour le Développement IRD rigas.arvanitis@ird.fr France

4 Sanna Serena Institut de Recherche pour le Développement IRD serena.sanna@ird.fr Italy

5 Hermann Ralf Project Management Agency European and

International Cooperation

DLR ralf.hermann@dlr.de Germany

5 Noetzel Roman Project Management Agency European and

International Cooperation

DLR roman.noetzel@dlr.de Germany

6 Rossano Marilena Consiglio Nazionale delle Richerce CNR marilena.rossano@cnr.it Italy

7 Kolyva Sosanna National Hellenic Research Foundation NHRF skolyva@gmail.com Greece

7 Pletsa Vasiliki National Hellenic Research Foundation NHRF vpletsa@eie.gr Greece

7 Xenakis Aristotelis National Hellenic Research Foundation NHRF arisx@eie.gr Greece

8 Gauci Borda Malta council for Science and Technology MCST ian.a.gauci-borda@gov.mt Malta

10 Demetriades Marios The Cyprus Research and Educational Foundation CREF-CyI m.demetriades@cyi.ac.cy Cyprus

10 Kleanthous Georgia Research Promotion Foundation RPF gkleanthous@research.org.cy Cyprus

11 Sayin Uke Ayse The Scientific and Technological Research Council TUBITAK ayse.sayin@gmail.com Turkey

13 Belkada Rachid Ministry of Higher Education And Scientific

Research/Directorate General for Scientific

Research and Technological Development

DGRSDT/MESRS rasheed.dgrsdt@gmail.com Algeria

Annual Meeting of the General Assembly

NH Hotel Berlin-Mitte, Germany

Page 1 of 2

List of Participants to the MedSring Annual Meeting and External Advisory Board - 2015

Partner n. Family name First name Name of Organization / Institution E-Mail Nationality

13 Drouiche Nadjib Research Center in Semiconductors for energetic CRTSE nadjibdrouiche@yahoo.fr Algeria

13 Zennaf Nabil General Direction of Scientific Research &

Technological Development

s.dprep.pir@gmail.com Algeria

14 Jbara Moez Ministry of Higher Education and Scientific

Research

MHESRT moez.jebara@mes.rnu.tn Tunisia

15 Amawi Omar Higher Council fro Science and Technology HCST o.amawi@hcst.gov.jo Jordan

16 Shaton Marcel Israeli Industry Center for Research and

Development

ISERD marcel@iserd.org.il Israel

17 Shalabi Fahoum Ministry of Higher Education MOHE falshalabi@gmail.com Palestine

18 Atweh Rula National Council for Scientific Research - Lebanon CNRS-L rula.atweh@cnrs.edu.lb Lebanon

19 Bianchi Maximiliano Sustainable Communication AISBL SCOM strelnik@gmail.com Italy

19 Ruberti Federico Sustainable Communication AISBL SCOM ruberti@netseven.it Italy

20 Chelli Raniero Mediterranean Universities Union UNIMED r.chelli@uni-med.net Italy

20 Scalisi Marcello Mediterranean Universities Union UNIMED m.scalisi@uni-med.net Italy

21 Bringhen Igor Associazione Italiana Volontari Laici LVIA igorbringhen@yahoo.it Italy

22 Tligui Noursaid Institut Agronomique et Veterinaire Hassan II IAV Hassan II n.tligui@gmail.com Morocco

22 Zebakh Sanaa Institut Agronomique et Veterinaire Hassan II IAV Hassan II sanaa.zebakh@yahoo.com Morocco

22 MSOUGAR Asma Moroccan Ministry Of Higher Education msougarum5a@gmail.com Marocco23 Kassem Abelwahab Alexandria University AUREC asm_kassem@yahoo.com Egypt

24 Bousselmi Latifa Centre of Water Research and Technologies CERTE latifa.bousselmi@certe.rnrt.tn /

bousselmim@yahoo.fr

Tunisia

24 Ghrabi Ahmed Centre of Water Research and Technologies a.ghrabi@yahoo.fr Tunisia

25 Ziane-Cherif Amina Anima Investment Network ANIMA amina.ziane-cherif@anima.coop France

25 Noutary Emmanuel Anima Investment Network ANIMA emmanuel.noutary@anima.coop France

26 Guennal Lise Conference des Regions Peripheriques Maritimes

d’Europe

CPMR lise.guennal@crpm.org France

28 Ahmed Wageih Mohamed Development Foundation/ Heliopolis University SEKEM mohamed.wageih@hu.edu.eg Egypt

EAB Chaabouni Refaat Ecole Nationale d'Ingénieurs de Tunis refaat.chaabouni@gmail.com Tunisia

EAB Dallal Ahmad American University of Beirut adallal@aub.edu.lb USA

EAB Diaz Vazquez Ana Raquel Abengoa ana.diaz@abengoa.com Spain

EAB Helal Hany Cairo University prof.hhelal@gmail.com Egypt

EAB Shatanawi Muhammad University of Jordan m.r.shatanawi@gmail.com Jordan

EAB Scoullos Michael University of Athens MIO-ECSDE scoullos@chem.uoa.gr,

info@mio-ecsde.org

Greece

EU Boughanemi Fadila European Commission

DG Research and Innovation

EC Fadila.Boughanemi@ec.europa.eu Belgium

Page 2 of 2

 

ANNEX 3

PHOTO GALLERY

 

Photos 11-8 - Snapshhots from thhe Annual MMeeting of thhe General AAssembly

 

ANNEX 4

PRESENTATION OF

COORDINATOR

&

WORKGROUPS 1-2

 

16/10/2015

1

MedSpring is funded by the European Commission’s 7th Framework Programme

www.medspring.eu

Overview of MedSpring activitiesin 2nd year 

(February 2014 – January 2015) 

WP1: Management and coordination

• Submission of the 18 months technical report

• Financial report

• Coordination of external relations: EU (R&I, AGRI, ENTERPRISE, DEVCO), UfM, INCONTACT, EU Regions, PRIMA, JPI, EIB, WB, Parliament (Med Committee), ERANETs, EU projects, civil society (through AGORA),……and others

• Quality Control

• Projects’ coordinators platform (in coordination with WP3) 

16/10/2015

2

WP2: Societal challenges to reinforce the frame of cooperation

• Open consultation on research policy

• Stakeholder meeting, April 2014 in Brussels (present 1st EMEG and prepare 2nd EMEG)

• 2nd EMEG meeting on policy, September 2014 in Tunisia

• 3rd EMEG meeting on NEXUS in preparation (September 2015 in Malta)   

WP3: Project portal, knowledge management and 

dissemination

• Daily implementation of project portal

• Organisation of W‐F‐E projects coordinators meeting, January 2014 in Barcelona, with WP1

• Delivery delay (e‐newsletter, e‐pamphlets, review papers, knowledge management report)

16/10/2015

3

WP4: Euro‐Mediterranean Agora

• AGORA continuous implementation

• On‐line brokerage H2020, June‐July 2014

• Open consultation on policy

• Collecting  good practices 

16/10/2015

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WP5: Brokerage and venturing innovation and cooperation

• Brokerage on cooperation (H2020 – WP2015) (Marrakesh 

/WEB)

• Preparation and organisation of 2nd brokerage on innovation, 

25‐26 February in Berlin (20 idea carriers, on‐line pitching, 

participation of potential investors / interested parties)

WP6: Institutional and funding synergies

• Analysis of JPI activities

• Organisation of 2nd inter‐institutional meeting MPC –

JPI, July 2014, Bari

• Preparation and organisation of 3 awareness meetings 

in 2014 (Jordan, Morocco, Algeria)

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WP7: Capacity building in research, development and 

innovation

• Organisation of 3rd training meeting on H2020, June 2014 

in Marrakesh 

• Preparation of  4th training meeting  on innovation in 

June 2015 (tbc)

WP8: Policy, societal challenges and cooperation observatory

• Updating catalogue of observatories 

• Need to review WP considering  the changing framework conditions

• WP8 review proposal

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WP9: Support to inter‐institutional and policy dialogue

• Support to GSO (former MoCo): ongoing design of ad‐hoc WEB site

• Organisation of meeting on regional / common indicators for assessment of S&T cooperation agreements, November 2014 in Algeria. 

• Report on S&T cooperation agreement indicators

• Organisation of a policy session with CRPM members on MPC‐EU Region cooperation, June 2014 in Venice. 

Main achievements

• Timely implementation of all planned events: H2020 training, brokerage innovation, brokerage on H2020 cooperation (WEB based), 2nd EMEG, awareness meetings, projects’ coordinators meetings, S&T indicators meeting, 2nd inter‐institutional meeting, 1st stakeholders meeting (EMEG)

• Increasing visibility and external synergies 

• Very effective AGORA: it is a good example of open dialogue  and tool for cooperation/dialogue with society and research community

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Month Event Location

February ’14 1st brokerage innovation and 1st annual meeting1st brokerage H2020 back‐to‐back with Info Day

‐ Cairo‐ Cairo

March

April Stakeholder meeting preparing 2nd EMEG Brussels

May

June ‐Training H2020‐ Brokerage H0202‐Awareness meeting‐MPC/EU Regions cooperation meeting at CRPM

‐Marrakesh‐Marrakesh/WEB‐ Rabat‐ Venice

July 2nd inter‐institutional meeting with JPIs Bari

August

September ‐ 2nd EMEG Sousse, TN

October Awareness meeting Amman

November ‐ Awareness meeting‐Meeting on regional indicators for ST co‐operation

‐ Algiers‐ Algiers

December

January Meeting of projects coordinators platform Barcelona

February ‘15 2nd brokerage innovation and 2nd annual meeting Berlin

Planned events in 2015

• WP9 ‐ European Parliamentary event: November / December 2015, aiming at increasing awareness of EP members regarding Euro‐Med cooperation on R&I 

• WP2 ‐ 3rd EMEG Malta: NEXUS

• WP7 ‐ 4th and 5th training events: innovation (June),  H2020 (launch of WP16‐17)

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• WP8 ‐Meeting of mapped observatories with MedSpring research ministries and stakeholders (possible synergy with ERANETMED meeting on infrastructures in May)

• WP6/WP7 ‐ Awareness meeting + NCP meetings (Lebanon ? Palestine ?, Egypt ? Tunisia ?) 

• WP7 ‐ 1 meeting all NCPs (Amman ?)

• WP4 ‐ Scientific coffee ?  Digital workshop ?

Issues / concerns

• Rate of delivery: 70%

• WP8 to be reviewed

• Need more synergies and more impact on EU agenda

• Obsolete parts of Work Plan in relation to fast changing policy  environment

• Low delivery capacity of some partners

• Serious delay of Financial Report (FORM C)

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State of project delivery (M1 – M24)

Work Package 1 - Coordination and Management

D 1.1: Progress and final reports (CIHEAM)CIHEAM M12-M24

D 1.2: KoM reports (CIHEAM)CIHEAM M12

D 1.3: Quality Control Group reports (CIHEAM)CIHEAM M12-M24D1.4: Reports of the Project Management Board Meetings (MHESR) MHESR M12

M 1.4 Projects platform available (CIHEAM)CIHEAM M3Work Package 2 - Analysis of societal challenges………

D 2.1 EMEG: list of participants, roles, EMEG sub-group structure (CIHEAM)

CIHEAM M1

D 2.2 Stocktaking of policy dialogue-research policies (CIHEAM) CIHEAM M22

D 2.3 Stocktaking of research results (FCT)FCT M8

Work Package 3 - Project portal, knowledge management, dissemination

D 3. 1 Yearly repository progress reports (CSIC)CSIC M12-M24

D 3.2 Knwowledge base progress reports (CSIC)CSIC M23

D. 3.3 Brochure (1st version + update) (MENESFCRS)MENESFCRS M12

D 3.4 Thematic phamphlets (MENESFCRS)MENESFCRS M6-M12-M18-M24

D 3.5 Quarterly newsletter (CSIC)CSICM3-M6-M9-M12-M15-M18-M21-M24

D 3.6 Review papers (CSIC)CSIC M24

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Work Package 4 - Open dialogue on RI: the Euro-Mediterranean Agorà

D 4.1 Digital Workshop notes and proceedings (S-COM)S-COM M20

D. 4.2 On line promotional material version 1 (S-COM)S-COM M12

D 4.3 On-line promotional material version 2 (S-COM)S-COM M24

D 4.4 Multimedia Materials (S-COM)S-COM M20

D 4.5 Reports on suggested actions, practices….for STI policies (S-COM)S-COM M20

Work Package 5 - Brokerage and venturing for innovation and EU-MPC cooperation on research

D 5.2 Reports on cluster analysis (DLR) DLR M9

D 5.4 Reports on brokerage venturing for innovation (MHESR)MHESR M16

Work Package 6 - Institutional and funding synergies D 6.1 Programme level cooperation (PJC) analysis and evaluation report

(DLR)DLR M12

D 6.2 Analysis report on JPI relevant fora and impact to MPC (CNR)CNR M20

Work Package 7 - Capacity building in research, development and innovation

D 7.1 Report on training needs and state of play of National Contact Points and Thematic Contact Points (UNIMED)

UNIMED M6-M17

D 7.2 Training programme (UNIMED) UNIMED M7

D 7.3: Training material and training quality assessment (UNIMED) UNIMED M6-M11-M17

D 7.4 Project Plan for support to NCPs and Thematic Contact Points (HCST)

HCST M8

D 7.5. Project Plan for cooperation with INCONTACT (HCST)HCST M8

Work Package 8 - Policy, societal challenges and cooperation observatory

D 8.1 Catalogue of existing observatories (CNRS)CNRS M12-M24

D 8.2 Yearly up-date of catalogue of existing observatories (CNRS)

CNRS M24

D 8.4 Implementation of the Observatories Networking Meetings /Minutes (IRD)

IRD M24

D 8.5 Rules of collaboration, share information (IRD)IRD M24

D 8.6 Progress Report on digital portal of EU-Med observatories. (CNRS)

CNRS M24

D 8.7 Meeting minutes on establishing linkages and indicators to feed national/regional capacities (IRD)

IRD M24

D 8.8 Ad hoc fact sheets on indicators and observatories activities. (IRD)

IRD M24

Work Package 9 - Support to inter-institutional and policy dialogue

D 9.4 Documents and agendas for DG RI, EEAS, DEVCO, line DGs meetings (MHESR)

MHESRM24 (1st meeting ?)

D 9.5 Assessment frame for EU-MPCs S&T Cooperation Agreements (CIHEAM-IAMB)

CIHEAM M9

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Task Task leader

3.4 – On‐line projects platform MENESFCRS

4.5 – Scientific coffee MHESR

6.6 – Proposal for Euro‐Mediterranean Joint Programming

TUBITAK

7.7 – Participation of NCPs in INCONTACT events and use of INCO‐Wiki for H2020

HCST

9.2 – Preparation of three policy documents SEKEM

9.4 – Two‐year project reports on policies, synergies……for research

MHESR

9.6 – Dialogue on STI between EU Committee Regions, EU Regions and MPCs

CRPM

Missing Tasks(not linked to contract deliverables but milestones)

Work Group 1  ‐ Societal challenges, brokerage, capacity building, communication(WP1, WP2, WP5, WP7)

Work Group 2 ‐ Inter‐institutional dialogue, policy dialogue(WP1, WP6, WP8, WP9)

3rd EMEG EP event (end 2015 / early 2015), involvement of Regions

4th Training on innovation 3rd inter‐institutional event linked toproposal Joint Programming report  (T 6.6)

5th Training on H2020 Awareness meetings (Pal, Egy, Leb, Tun)

Brokerage H2020 (WEB based ?) WP8: observatory‐stakeholders meeting in Lebanon

3rd Brokerage Innovation, involvement of Regions

Dialogue CoR / EU Regions / MPCs and recommendations

MED NCP meeting (T 7.6) Two years report on policies / synergies for research (T 9.4)

WP3‐WP4 Project WEB / Implementation of AGORA ‐Projects coordinators online platform

‐ Scientific Coffees

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Working Group 1

Objective of the Working Groups

• Outlining the needs and main strategic objective/s.

• Working on main tasks: concept and method,  dates and timing, partners involved.  

• Proposal of new tasks not included in the DoW but strategic for MedSpring

• Preparing GANTT of next 12 months and task working groups

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Work Group 1  ‐ Societal challenges, brokerage, capacity building, communication (WP1, WP2, WP5, WP7)

Chair: Zeinab El Sadr

Work Group 2 ‐ Inter‐institutional dialogue, policy dialogue(WP1, WP6, WP8, WP9)

Chair: Rula Atweh

3rd EMEG EP event (end 2015 / early 2015), involvement of Regions

4th Training on innovation 3rd inter‐institutional event linked toproposal Joint Programming report  (T 6.6)

5th Training on H2020 Awareness meetings (Pal, Egy, Leb, Tun)

Brokerage H2020 (WEB based ?) WP8: observatory‐stakeholders meeting in Lebanon

3rd Brokerage Innovation, involvement of Regions

Dialogue CoR / EU Regions / MPCs and recommendations

MED NCP meeting (T 7.6) Two years report on policies / synergies for research (T 9.4)

WP3‐WP4 Project WEB / Implementation of AGORA ‐Projects coordinators online platform

‐ Scientific Coffees

Items• 3° EMEG «NEXUS»: try to accompany the issue of defining a Nexus (open consultation?); EMEG open to

stakeholders and to new scientists (concept note until April; open consultation between June‐July; preparatorymaterial before the summer holidays)(remember: give 1 day more to fix the final conclusions/paradigms); CouldScientific Coffee help civil society in defining «nexus»?

Where? MALTA When? 30 Sept.‐2 Oct. (3 days)People involved: MCST, TESR, CIHEAM, ISERD, MHESR, FCT, NHRF?Hotspots: enlarge the participants number involving other scientistsTask: Save‐the‐date mail to EMEG (asap); ideas about EMEG (mid March); 1° concept note (mid April), circulated amongEMEG (by mid May), official invitation by June.

• Training on innovation (Training for trainers? How many people to be invited? About 15, How to select them? EoI)Where? ITALY When? November? 2015People involved: UNIMED, DLR, HCST, CNRS, ANIMA, MHESRHotspots: identification of participants by MPC (clusters´managers + universities),Tasks: concept note (mid March) including ToR on the profiles of trainees (UNIMED)

• 5° H2020 trainingWhere? Cairo (Egypt) When? Mid October 2015People involved: MHESR, DLRHotspots: webinar on H2020, it include online brokerage event (like in Marrakech) b2b with 1° scientific coffeeTasks: concept note (mid April)

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Items

• 3° brokerage (involving regions)

Where? TUNISIA When? March 2016

People involved: MHESR, TESR, ANIMA, CIHEAM

Hotspots: use of B2B matching platform

Tasks: concept note (mid March) including ToR on the profiles of trainees (UNIMED)

• MED NCP meeting (T 7.6)

Where? AMMANWhen? 2‐3 June 2015

People involved: HCST, (in collaboration with SRTD Programme)

Hotspots: number of participants for each country to be defined?

Tasks: concept note (already circulated among WP7 partners)

Relevant\immediate actions in next 12 months

• WP2/T2.4: « Developing a holistic frame for each societal challenge… ‐3rd EMEG meeting », CIHEAM, MCST, TESR, CIHEAM, ISERD, MHESR,FCT, NHRF?,CERTE, CSIC. Deliverable D2.4 (M37) (Malta, 30 Sept.‐2 Oct.2015)

• WP5/T5.4: «3rd Brokerage‐Venturing event», MHESR, TESR, ANIMA,CIHEAM Deliverable D5.4, (Tunisia, March 2016)

• WP7/T7.4: « Training on H2020 », MHESR, DLR (Cairo, mid‐October 2015)

• WP7/T7.5: « Training on Innovation », UNIMED, DLR, HCST, CNRS, ANIMA, MHESR, CERTE, CNR (Naples, 2nd half of November 2015)

• WP7/T7.6: « MED NCP Meeting », HCST, (in collaboration with SRTD Programme) (Amman, 2‐3 June 2015)

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Working groups 2 / 2

NEXT 12 MONTHS ACTION PLAN

JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

TASK T2.4 T7.6 T2.4 T7.4 T7.4

EVENT2AM 

2 brokerage

MED NCP meeting EWACS 

conference

3EMEG meeting

Training H2020

Training on innovation

DELIVERABLE

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Working Group 2

Work Group 2 ‐ Inter‐institutional dialogue, policy dialogue(WP6, WP8, WP9)

WP6: • 3rd inter‐institutional event linked to Mobility Scheme (When?/Where?)• Task Force: CNR, CSIC, CRPM, certe, dg‐rsdt, tubitak • CN (20 March) – Draft Paper (End September) – Finished paper (End October) ‐ Event (early 2016 in Egypt)

• Awareness meetings (Pal, Egy, Leb, Tun) – back to back with NCP meeting of WP7 (When?) •14 April AC in Tunisia, End of May Lebanon, November Palestine

T6.6: Follow‐up of MPCs‐JPIs synergies (CN by TUBITAK, CNR, CIHEAM, CERTE, FCT by End of March)

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Work Group 2 ‐ Inter‐institutional dialogue, policy dialogue(WP6, WP8, WP9)

Chair: Rula Atweh

WP8:• Observatory‐stakeholders meeting in Lebanon• Final CN on meeting (CNRS‐L, IRD ‐ End of March)• Meeting in late May back to back with ERANETMED and AC

• Inputs for on‐line digital portal for observatories • Proposal (IRD – CNRS‐L – NHRF ‐ HCST End of March) to be discussed in Beirut, synergies with MED‐SPRING web‐site/Agora 

WP 9:

• White paper: wrap‐up of yesterday’s discussion and involvement of partners (timing)• Revised CN to everybody (NHRF, 1° week of March) – First Draft End of September (NHRF, all partners)

• European Parliament event (end 2015/early 2016): creation of task‐force, identification of groups/institutions/people to be invited/involvement of Regions• Task Force (NHRF, CRPM, CIHEAM, IRD, DLR, FCT)• Policy Paper (T9.2) (Advanced Draft, Mid‐March, SEKEM – 2°paper July 2015)

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WP 9 (Continued)

• Dialogue CoR / EU Regions/MPCs and recommendations• Need to follow‐up Venice event• Additional Meeting (there is budget?)• Proposed dates: General Assembly CPMR (5‐6, Nov. 2015) or Inter‐Mediterranean Commission (2, July 2015), or CoR Commission on Research Meeting (check schedule)•Circulate final version of Venice Report and Annexes among all partners (CRPM, Mid‐March)•Focus‐group of MED‐SPRING partners to have a call before the end of March 2015 (when, how, budget)

• Two years report on policies / synergies for research (T9.4) – to be discussed with MHESR