deliverable 1 revised inception report v4 16.07.2018.docx · 2018. 9. 19. · 1.2 phil mingo...
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PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
InceptionReport
1. BACKGROUNDBarticahasbeendesignatedthemodeltownforGreenInitiativesbytheGovernmentofGuyana.This
projectisconsideredcriticaltothestimulationandwideruptakeofthemuch-neededalternativeenergy
solutionsforBartica,bearingimportantimplicationsforitsnewdevelopmentalplansandtransition
towardsamodel“GreenTown”,muchforthegreatergoodofanationalGreenEconomy.TheOfficeof
ClimateChange(OCC)intheMinistryofthePresidency(MotP)hasreceivedgrantfundingfromthe
GovernmentofItalyundertheItalyCaribbeanCommunity(CARICOM)Partnershipprogramtosupport
implementationoftheProjectentitledTransitioningtoNationalEnergySecurity:BarticaasaModel
GreenTown.TheprojectisbeingimplementedbytheOCCinpartnershipwiththeCaribbean
CommunityClimateChangeCentre(CCCCC).Theprimaryobjectiveofthisprojectistoestablisha
reliablepointofreferencefortheexistingstateofenergyuseinBarticafromwhichthedatagenerated
willbeusedforfuturemeasurementsandpredictionsforevidence-baseddecisionmakingand
pursuanceofprojectsandprograms.Itisagainstthisbackdropthatitisnecessarytocreateaneffective
communicationandengagementplatformwherevitalinformationandfeedbackcanbeexchanged
betweentheprojectandthecommunity.
2.CONSULTANCYOBJECTIVETheobjectiveofthisconsultancyistocustomize,designandimplementawebsiteinsupportofthe
communicationandawarenessstrategyforthe"Bartica:TransitioningtoNationalEnergySecurity"
(Bartica:TNES)Project.
Thewebsitewillactasatooltoraiseawarenessofandtopromotethe“Bartica:Transitioningto
NationalEnergySecurity”(Bartica:TNES)”projectinordertosupportitssuccess,sustainabilityand
visibilityinthecountry.Itwillalsobeusedasatoolforcommunicationandcollaborationbetweenthe
TNESstakeholdersforthesharingofexpertise,knowledgeandresourcestostrengthenthenetworkof
professionals,studentsandinformationtothepublicinenergyconservation,consumptionand
transitioningtocleanenergy.
3.USERGROUPS/AUDIENCESTheintendedusersofthewebsiteinclude,butarenotlimitedto,thefollowing:
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
• TheGeneralPublic/BarticaCommunity;
• MinistryofCommunities
• Students,StudentGroups;
• Bartica:TNESStakeholderGroups;
• EnergyandEnvironmentProfessionals/Technocrats;and
• CivilSociety
4.SCOPEOFWORKTheprimaryjobscopeoftheWebsiteDeveloperistodesignanddevelopafunctionalwebpagesuitable
toconveyinformationandupdatesregardingtheBartica:TNESproject.Theconsultantwill:
1. Create(design,develop,testandimplement)awebplatformwithinthedesignatedtimeline
whichmeetsthefollowingcriteria:
• Interactive,appealing,highlyusableandresponsivewebdesign:WebDesignsarevery
subjective,weexpectthehiredConsultanttoshow-casetheirbestelementsindelivering
suitableintranetdesignoptions.Thedesignandsolutionmustbeeasytouse.
• Averagesiteload-timeshouldbenomorethan5seconds
• Searchenginefriendly
• Abletorenderappropriatelyonawidevarietyofdifferentbrowsers
• BeSecure:Thedesignofthesolutionshouldadheretosecuritybestpractices,forexample:
passwordsshouldnotbestoredinplain-text,allformdatashouldbevalidated,alluser
inputshouldbesanitized;userinteractionsandactivitiesshouldbeloggedetc.
• Designandfinalsolutionshouldadheretoaccessibilityandcompliancerequirements(as
definedbytheprojectteam):TheWebsolutionshouldbedesignedtoensurethat
everyone,includinguserswhohavedifficultyseeing,hearing,andmakingprecise
movements,canusethem.
• PublicandRegisteredUsers(Member’s)onlyAreas
2. Create/developsitenews/trendingnowcontentblocks:Thewebsolutionwillprovide
content/screenareascontaining:
• Calendar
• Upcomingevents
• Latestnews/Sitenews
• Trendingtopics
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
• Secured&AuthenticatedWebAccessWebsolutionshouldbesecuredinaccordancewith
currentbestpractices,forexampleusinganSSLCertificateandappropriateaccesscontrol
methods.
• UserRegistrationandAdministration:Thesolutionshouldallowuserstocompletean
appropriateuserregistrationprocessinordertogainaccesstocertainsections.User
registrationdataandcredentialsaretobepersistedbythesolutioninanappropriateform.
• TheuserregistrationprocessshouldadheretobestpracticesincludingtheuseofCAPTCHA
andemailverificationandshouldbeabletoscaleasneededi.e.Nolimitonthenumberof
usersthatcanregister.
• Administratorsshouldbeabletoreviewuserregistration/profiledetails,changeuser
roles/accessrights,terminate/closeuseraccounts.
• UserProfileandAccountAdministration:Usersshouldbeabletoviewandupdateuser
generatedinformationonself,forexamplepersonaldetails,passwordandaccountdetails,
andposts.
• ContentManagement:Thesolutionshouldallowauthorizedprojectstaff(orappointed
personnel)toeditandupdatethewebsiteincludingtheabilitytocreate,remove,editand
publishcontent.
• SiteStatistics/ManagementReports:Thesolutionshouldprovideauthorizeduserswith
severalrelevantreports,forexampleuserregistration,siteusage,keyinterests/topicsbeing
discussedwithinthecollaborativespacesandotherrelevantstatisticaldata.
• Tagging/folksonomy:Usersshouldbeabletoprovideuser-generatedtagsanddescriptions
ofcontentbeingadded.
• Calendar,Events,Reminders,calendarintegration:Specificauthorizedusersshouldhavethe
abilitytocreateandadministereventsandeventdetails.
• SocialNetworkIntegration:
• MassEmail/Messaging:Thesystemshouldprovideafeaturetoallowauthorizedcontent
administrators(orotherauthorizedadministrators)tocontactallorgroup/community
members.Thisfeaturemaybeusedtofacilitatethedisseminationofnewsletters.
• DocumentManagementSystem(DMS):Documentupload(anyfileformat)withDescription
-Whouploaded-Dateofupload-FileFormatetc.,creationofnewrelevantpage(if
required),imageuploadedshouldbeuploadedwiththeappropriatemeta-dataincluding
mandatorykeywords/tags/fields(willbedecidedlater)–forinternalSearchIndexing.
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
• SpamControl:Thesolutionshouldprovideanautomatedchallengesystemthatreducesthe
numberofspamcomments/poststhateitherneedmoderationorslipthroughfiltering
mechanisms.
• Search:Thewebsiteshouldprovideuserswiththeabilitytosearchforandlocatecontent
basedonkeywordsandkeyphrases.Searchshouldnotbelimitedtoarticles,pagesorother
formsofcontent-administratorcreatedpostsbutshouldalsoincludeuser-generated
contentfoundwithinthecommunityareas.
• PublicUsersandMembersElectronicDocumentCatalogue:Usersshouldbeallowedto
searchfor,viewand/ordownloadarticlesanddocuments.Usersshouldalsobeableto
assignstarratingsonarticles,videosandotherinformationalcontent.
• Links:ThewebsitewillcontaintothewebsitesoftheMinistryofCommunities,Department
ofEnvironment–GreenStateDevelopmentStrategy,GuyanaEnergyAuthority,Guyana
Power&Light,etc.soastoensurethatthere’snoduplicationoftheeffortsbythose
organisations.
5.METHODOLOGYOFWORK• Theconsultantwillworkcloselywith2RProduction,theconsultancyfirmresponsiblefor
AwarenessandCommunicationfortheBartica:TNESprojectfordisseminationofproductcontent(PSAsetc)whichwillbemadeavailabletovariousstakeholdersviathewebsite.
• ThewebsitewouldalsoincluderelevantinformationpertainingtoGuyana’sambitionsofbecomingaGreenState,informationrelatingtoEnergyEfficiency,RenewableEnergy,SustainableDevelopmentetc.
• Inaddition,personnelfromBarticawillbehiredtoengagewiththeMunicipalityforrelevantcontentandincorporationofrelevantinformationforcitizensandmembersofthepublicwhichwillfacilitatetheeaseofdoingbusinessinBartica
• EffortswillbemadetoengagetheMinistryofCommunitiestoensureconsistencywiththebroaderstrategicvisionforbuildingcohesivesustainablecommunities,e.g.,websitecanbeusedtoaccesstheMunicipalDevelopmentPlanforBarticawhichiscurrentlyindevelopment.
6.DESIGNTheconsultantwilluseWordPress,themostmodernandmostpopularcontentmanagementsystem,forthecoreofthewebsiteframework.Themainnavigationsystemwillensurethatmostpopularandimportantsectionsofthewebsitearealwayseasilyaccessiblefromanysectionofthewebsite.
Thewebsitewillresponsivelyadjusttotheuser’sdeviceandwillbecompatiblewithallpopularwebbrowserssuchasGoogleChrome,MicrosoftEdge,InternetExplorerv11+,Otello’Operawebbrowser
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
andMozillaFirefox.Belowarescreenshotsofhowthewebsitewillrenderondesktop/tabletcomputersandmobiledevices.
Pleasenotethattheexactlogo,taglinesandrespectivetabswillbefinalizedinconsultationwiththeBarticaMunicipality.
DESKTOP/TABLETRENDER
MOBILEDEVICERENDER
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
7.POSTDEVELOPMENTMAINTENANCEANDSUSTAINABILITYTrainingPriortofinalhandoverofthewebsite,thedeveloperwilltrainpersonnelidentifiedbyBarticaMunicipalitywiththeaimofsuchpersonnelbeingcapableofmaintainingthewebsite.
Theadminmanualcreatedwilldictatehowtheentirewebsiteispartitionedandhowvariouseditscanbemade.Theconsultantwillsupportthepersonnelforaperiodofthree(3)monthsafterdeployment.
SustainabilityToensurethewebsiteiskeptrelevant,visibleandpopular,it’ssuggestedthatitnotonlycontaininformationabouttheBarticaTNESprojectbutalsoallinformationrelevanttothetownship.SuchinclusionwillensurethatthewebsiteisasinglesourceofinformationonallthingsBartica,forexampleprocedurefordoingbusinessinBartica,upcomingevents,communicationbetweentheMunicipalityandresidence,wheretofindwhat,etc.
Withtheadditionalinclusions,themunicipalitycanchargebusinessesororganisationsforadvertisementsplaceonthewebsite,whichwillinturnbeusedtoensuretheentiresystemissustainableregardingthesupportstaffandwebsitemaintenance.
It’salsosuggestedthatthewebsitewillincludesectionsspecificallymonitoringthedevelopmentsbeingmadeundertheGreenBarticaDevelopmentPlanandhowresidenceofGuyanaandnon-residencecancontributetotheGreenBarticaDevelopmentFundwhichwillbesetupandmanagedbytheMunicipality.
8.WORKSCHEDULEPleaseseetheattachedWorkPlanforadetailedbreakdownonthetaskstobecompletedand
respectivetimelinesassociatedwiththisproject.
9.CONCLUSIONTheBarticaTNESprojectwebsitecangeneratesignificantcommercialandcommunityinterestinthe
projectitselfandBarticathetown.Withtheadditionalfunctionalitiesspecificallyconcerningmonitoring
theprogressoftheGreenBarticaDevelopmentPlanandsimplifyingtheprocedureofdoingbusinessin
Bartica,coupledwiththeabilityfororganisationstohavetheirbusinessoreventsadvertised;the
websitewillcertainlybesustainable,attractivetovariousstakeholdersandgeneratesignificantbenefits
forthecouncil.
Submittedby:PhilMingo–WebsiteDeveloper
RevisedSubmissionDate:July11,2018
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
10.VERSIONHISTORYVersion Author ChangeDescription Date
PhilMingo InitialVersion May28,2018
1.1 PhilMingo Updatedreportinresponseto
Stakeholders’comments
receivedonJune27,2018
July5,2018
1.2 PhilMingo Updatedreportinresponseto
updatedStakeholders’
commentsreceivedonJuly11,
2018
July11,2018