delegetation
TRANSCRIPT
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Learning objectives
• Upon the completion of this two hours LECTURE , Learners are expected to
• Give the meaning of delegation• Describe the need and importance of delegation• Identity what not to delegate • Identify and explain the hindrances to delegation• Explain the benefits of delegation• Examine the steps to delegation etc • Analyse the Principles for effective delegation
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What is delegation ?
• Is the process of assigning responsibility for accomplishing a goal or objective to a member of the staff
• Mooney defines delegation as a process of conferring specified authority by a high to a lower authority
• To Terry delegation means conferring authority from one executive or organization unit to another
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Delegation
• Terry argues that delegation may as well be from a higher to a lower level or between equal levels.
• Delegation may, thus, be ‘‘downward, upward or sideward’’
• Thus Delegation means the devolution of authority by a person to his agent or subordinate subject to his right of supervision and control .
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Need and importance of delegation
• The various levels of the organization are used more appropriately
• An effective delegation increases sense of responsibility
• The activities rendered by the organization are improved and are discharged efficiently and economically
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Need and importance of delegation (2)
• Promote effective control over operations due to clear definition of responsibility
• Minimizes delay when decisions have no longer to be referred up on the line
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What not to delegate ?
• The extent to which authority may be delegated is restricted by the Constitution/law
• The calibre of staff at the lower level ; delegation to an incompetent individual is clearly impracticable
• The extent to which special programme requires necessitate centralization
• The extent to which there is no clear procedures for internal communication
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What are the benefits of delegation?
– Builds motivation– Increases competencies
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Steps in delegation
• Delegate whole tasks to individuals/ teams• Select the right person/team for tasks• Clearly specify results expected, not the
methods for accomplishing them• Make sure recipient understands and agrees
with assignment
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Steps in delegation
• Agree on criteria for monitoring progress, times for reporting & feedback
• Maintain open lines of communication• Set up means for addressing problems• Evaluate and reward successful performance
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Hindrances to delegation
• Highly developed egotism on the part of persons who rise to positions of hierarchical leadership
• The apprehension that others are incapable of making proper decisions
• Fear that subversive power centre may develop among subordinate
• Absence of emotional maturity in the top man
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Hindrances to delegation
• The desires of leaders to be always to be always in the lime light and to take credit for every thing
• Lack of knowledge of what to delegate and how
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Principles for effective delegation
• Delegation of authority should be specific and customarily in written form
• Policies, regulations and procedures should be well defined
• Authority which can be exercised competently and safely at lower levels should be delegated
• The delegation should follow the normal line of command
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Principles for effective delegation
• All parts of the organization be familiar with the repositories of responsibility and authority
• Delegation should be planned in the sense that they are integrated with the systematic development