delegates’ folder contents

Delegates’ Folder Contents

October 10 -11, 2015

GC is only a month away. Here are the materials you will need to participate effectively. Please

make sure to bring these materials with you! In addition, you will need to bring the budget for

2016-2018 and the Delegate Guide you received in the first delegate mailing.

Inside the folder you’ll find the official Business Program, Letter from the five Presidents, The

Details, Resolutions, Delegate Information, and Reports.

A. ATTENTION DELEGATES

Business Program

Letter from the 5 Presidents

Frequently Asked Questions (FAQ) B&P 1, 2, & 3/15

The DETAILS

Map of the Red Lion Hotel Woodlake, Sacramento

B. RESOLUTIONS

C. DELEGATE INFORMATION

Information for Delegates

How Does General Council Work?

Rules of the 66th

General Council ~ 2012

67th

General Council Members, Automatic Delegates

CSEA 67th

General Council Delegates (by Chapter/DLC)

Alternate Delegate Seating Procedures

Pro, Con Microphone Procedures

D. REPORTS

President

Secretary Treasurer

Board Agenda Committee

Staff Report

Bylaws, Policies, Procedures and Programs Committee

Fiscal Committee

Member Benefits Committee

CSEA Foundation

State Employees Building Corporation (SEBC)

Status of 2012 General Council Resolutions

2015 GC Red Lion Hotel Woodlake Sacramento

California State Employees Association

Business Program 67th General Council - 2015 Business Meetings: October 2015

Sacramento

Friday, October 9 ~ CSEA HQ Building, 1108 O Street, 3rd Floor

9:00 a.m. to 12:00 p.m. 12:45 p.m. to 1:00 p.m. 1:00 p.m. to 4:00 p.m.

Board of Directors Workshop (Closed) ~ Valley Quail Conference RM, 3rd

Floor, 1108 O Street Board of Directors Agenda Committee ~ Valley Quail Conference RM, 3

rd Floor, 1108 O Street

Board of Directors Meeting ~ Valley Quail Conference RM, 3

rd Floor, 1108 O Street

Saturday, October 10 ~ The RED LION HOTEL Woodlake, Sacramento

7:00 a.m. to close of session Morning (7:00 a.m.) 9:00 a.m. to 9:30 a.m. 9:30 a.m. to 11:00 a.m. 11:30 a.m. to 12:30 p.m.

Delegate Registration ~ Delegate Registration Desk Breakfast on your own Resolutions Committees Orientation (B&P, Fiscal & Member Benefits Committee Members & Assigned Staff Only) ~ Room 302 Resolutions Committees Workshops (Committee Members and Assigned Staff): Bylaws, Policies, Procedures & Programs Committee Workshop ~ Room 302 Fiscal Committee Workshop ~ Room 307 Member Benefits Committee Workshop ~ Room 304 Resolutions Committees Hearings (Open): Bylaws, Policies, Procedures & Programs Committee Hearing ~ Room 302 Fiscal Committee Hearing ~ Room 307 Member Benefits Committee Hearing ~ Room 304

12:30 p.m. to 2:30 p.m.

Lunch on your own

2:30 p.m. to 4:00 p.m. 2:30 p.m. to 4:00 p.m. 2:30 p.m. to 3:30 p.m.

Resolutions Committees Hearings (Open) (Held only if necessary): Bylaws, Policies, Procedures & Programs Committee Hearing ~ Room 302 Fiscal Committee Hearing ~ Room 307 Member Benefits Committee Hearing ~ Room 304 Rules Committee Workshop (open) ~ Room 300 Nominations Committee Meeting ~ Room 301 (Committee Members & Assigned Staff Only)

4:00 p.m. to 5:00 p.m. Delegate Orientation (All Delegates Invited) ~ Room 302

4:30 p.m. to 5:00 p.m. Credentials Committee Orientation (Committee Members & Assigned Staff Only) ~ Meet at Delegate Registration Desk

5:00 p.m. to 6:00 p.m. GC Sergeant-at-Arms Orientation ~ Edgewater A & B

6:00 p.m. Dinner on your own

2015 GC Red Lion Hotel Woodlake Sacramento

Sunday, October 11 ~ The RED LION HOTEL Woodlake, Sacramento

Morning (6:00 am) 6:00 a.m. to close of session

Breakfast on your own Delegate Registration ~ Delegate Registration Desk

8:30 am 9:00 a.m. to 12:00 p.m.

CSEA 67TH GENERAL COUNCIL BUSINESS MEETING ~ Edgewater A & B Doors open ~Delegates scanned Marilyn F. Hamilton, CSEA President, Presiding Call to Order Color Guard Pledge of Allegiance National Anthem sung by Gus Lease Moment of Silence Delegates & Alternates take oath of office Report of Credentials Committee (Delegate Quorum & Roll Call) Delegates’ Installation Report of Rules Committee Report of Emergency Resolutions Adoption of the Program Committee Reports

Report of Bylaws, Policies, Procedures & Programs Committee Report of Fiscal Committee Report of Member Benefits Committee

12:00 p.m. to 1:30 p.m. 1:30 p.m. to 1:45 p.m. 1:45 p.m. to 3:45 p.m. 3:45 p.m. to 5:00 p.m. 5:00 p.m. to 6:30 p.m. 6:30 p.m. to 9:00 p.m.

Box Lunch ~ Ballroom Lobby Report of Nominations Committee Candidate Interviews and Speeches Delegate Voting for Statewide Officers ~ Edgewater E Dinner on your own GENERAL COUNCIL Business Meeting Reconvenes ~ Edgewater A & B Report of Election Tellers Committee Continuation of Reports of Resolutions Committees (if necessary) Runoff Elections (if necessary) Closing Ceremonies Installation of Officers Collection of Last Day Attendance Cards Announcements Adjourn

ATTENTION

DELEGATES

A.

This is your Delegates’ Folder

Bring all delegate materials

to General Council:

1. The Delegate Guide and CSEA Budget 2016-2018 from

the first delegate mailing.

2. This Delegates’ Folder

NOTE:

• There will not be duplication of this material at GC.

August 31, 2015

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Frequently Asked Questions (FAQ) BP 1, 2 and 3/15

Q1. Why are these Bylaw changes needed now?

These changes are long overdue.

B&P 1, 2 and 3/15 changes the structure of the CSEA Board and bylaws to reflect CSEA’s business

model for the last 9 years—CSEA affiliates are now in complete control of their own programs and

their own resources. The elaborate and very expensive governance structure established in the past

to run a complex, centralized organization with responsibilities for all forms of member

representation is no longer appropriate to manage CSEA’s limited business service functions. CSEA

as it currently exists is a corporation consisting of only 15, business service employees.

Hard times and attacks on public workers are forcing the affiliates to make tough decisions on the

use of their resources. Every dollar spent on governance of CSEA is not spent on defending

members. We can no longer afford the cost of General Council (the 2012 GC cost $3 million!)

when all of the decisions affecting members are made by the affiliates. Bringing more than 500

delegates together every three years to direct the actions of a staff of 15 employees is wasteful and

unnecessary.

Finally, the affiliates have increasingly different needs and expectations. Dues range from as little

as $1 per month in CSR to $90 per month in Local 1000. Accordingly, affiliate members have

vastly different expectations of what their dues dollars should buy.

Q2. Won’t the reduced role of CSEA delegates eliminate our democratic voice?

Member control and democratic decision making is crucial for all of the affiliate organizations. All

delegates pay dues directly to their affiliate, not to CSEA. Affiliate delegates and members elect

their own leaders and approve their own budgets and programs. The big difference is that CSEA

only provides business services to the affiliates and does not take any independent action or operate

any independent programs.

Under the proposed resolutions, members of the affiliates would still democratically elect the

people who represent them on the CSEA Board.

CSEA’s Central Support services are important, but decisions affecting the delivery of business

services like accounting, payroll, IT, membership application processing, and member benefits

should be delegated to elected affiliate leaders. None of the affiliates would dream of taking on the

large expense of holding a delegate assembly to discuss only these kinds of services. The members

of the affiliates would be outraged if that were the only reason for convening such a large and

expensive meeting. The expense of a large board, a full-time president and full-blown General

Council meetings is not justified by the needs of running CSEA’s Central Support business office.

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Q3. We’re stronger together. Won’t we all be weakened by transferring more authority and

power away from CSEA to the affiliates?

These resolutions are completely neutral regarding the ability of the four affiliates to work together.

There is strength in numbers. Where we share an issue and act together we have a much greater

chance of winning.

The real question is “how can we effectively work together so that we can be stronger?” The

answer is up to the leaders and members of each affiliate. Any partnership between active and

retired state and CSU workers, who do in fact have many interests in common, must be 100%

voluntary to be effective.

Q4. If these resolutions pass will it be the end of CSEA?

No. CSEA would continue in the same business model as it has in the last 9 years. That is solely to

provide services to affiliates on a more cost-effective basis. Member Benefits is an example of a

program that returns a positive cash flow and all four affiliates have agreed to continue using it.

CSEA would also continue to provide accounting, membership, IT and human resources services.

Q5. What role may CSEA delegates have in shaping policies of CSEA in the future?

CSEA delegates would only have authority over the highest level issue, specifically, whether or not

CSEA should amend or adopt bylaws or dissolve as a corporation.

Q6. If the delegates don’t elect statewide CSEA officers, like the president, who will look out

for the members?

The CSEA Board, under this proposal, would include whoever each affiliate determines is best to sit

on the CSEA Board and represent that affiliates’ members. If these elected affiliate leaders are not

looking out for their own members on issues relating to the delivery of business services, that’s a

problem for affiliate members to address in their next election. However, the CSEA Board would

have authority only over CSEA business services, not affiliate member programs.

Q7. What are the most significant decisions that the CSEA Board makes now or would make

under the proposed resolutions?

The CSEA Board would be free to adopt an annual CSEA budget. Regardless of whether B&P 1, 2

& 3/15 are passed, the Board will, sooner or later, have to make decisions on the building at 1108 O

Street and the parking lot on Q Street and will continue to grapple with the unfunded liability for

CSEA staff retiree health care costs. The Board might, at some point, for example, have to make

decisions on whether to quit offering a service based on usage (if only one affiliate is using a

service, should the others have to pay for it?)

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There is no business before CSEA that cannot be handled as well by an eight-member board as by

the current larger board. Nor is there any business that justifies having over 500 delegates travel

somewhere to vote on business services. The one exception would be if the dissolution of CSEA as

a corporate entity were in question. The active member delegates AND the Affiliate Entity

members AND the CSEA Board would all have to vote for dissolution. All other issues are minor

in comparison.

Q8. The new CSEA Board only has 8 votes. How would a stalemate be prevented?

The members of the CSEA Board of Directors would have to collaborate, as they have done very

successfully in recent years. The Board would have to discuss the issue further and come to an

arrangement that satisfies the needs of all four affiliates. No one on the current Board sees this as

an insurmountable problem.

Q9. Do these resolutions allow the CSEA Board to change the bylaws on their own with no

input from CSEA delegates?

No, it does not.

Q10. What will be the responsibilities of a CSEA delegate if this bylaw is approved?

As previously stated the delegates would continue to control any bylaw changes and issues such as

whether CSEA should be dissolved.

Q14. What if these resolutions do not pass?

The trend toward affiliate autonomy will continue. Affiliates will continue to insist on control of

their own finances and programs. The affiliates will continue to seek greater control over the cost

and quality of services now provided by CSEA. Disagreements over both cost and quality of these

services will push the affiliates to (1) adjust their expectations to accept lower levels of service at

the current cost levels, (2) adjust their operations to do without services they cannot afford, or (3)

increase their dues to pay for higher quality or expanded services.

No affiliate should be forced to subsidize a service or program for another affiliate’s benefit. Any

attempt to compel any affiliate to provide a net subsidy to another will result in litigation and a

bitter and unproductive “divorce.”

1

The DETAILS October 10

th – 11

th 2015

__________________________________________________________________________________________________

Red Lion Hotel/Woodlake – 500 Leisure Lane, Sacramento, CA 95815

WELCOME TO GENERAL COUNCIL! We hope the information contained in these few pages makes your participation as productive and enjoyable as

possible.

BEFORE YOU GO… Visit GC Website at: http://www.calcsea.org/Home/General-Council.

WHEN YOU GET THERE

Hotel Registration Hotel registration is in the lobby at the registration desk. Be prepared to give the hotel staff your confirmation

number. Hotel will request a credit card or a $40 deposit at time of check-in for incidentals.

Check-in time at the hotel is at 3:00 pm. If you are arriving before your room is available you may check in

your bags with the hotel. (There is no fee for this service but tips are greatly appreciated.)

Delegate Registration (Hours: Saturday 7:00 a.m. – Close of session and Sunday 6:00 a.m. – Close of session) After checking into the hotel, go to the Delegate Registration Desk to check in and register. Please have your

photo ID available.

Name Badge All participants: Delegates and Alternates must have a bar-coded GC identification badge displayed. Please

wear your GC badge at all times. The bar-coded badge will be used for security purposes and for admission to

Delegate floor and other events.

Internet Access High speed internet access is available in all guest rooms. Wi-Fi is complementary. Complementary Wi-Fi is

also available in the main part of the hotel. Please note signals are weak in the banquet rooms.

The Hotel All GC events are at the Red Lion Hotel, Woodlake/Sacramento, 500 Leisure Lane, Sacramento, CA 95815.

The phone number is (916) 922-2020.

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Rooms All rooms are smoke-free. Each sleeping room is equipped with a coffeepot, iron/ironing board, hair dryer and

bathroom amenities. Refrigerators are limited and available upon request for $15/night. Please note that guests

who have special medical needs will have priority reserving a refrigerator. All others will be based upon

availability. For amenities that are not provided in the rooms, the gift shop is open daily from 8 a.m. – 8 p.m.

Communications Local and long distance phone calls will not be master billed. Local (916) calls cost $0.75 + 0.10 per minute

after 30 minutes. Some phone numbers with the (916) area code may be subject to long distance charges. Long

distance calls cost $0.15/1st minute + $1.75/minute after 1

st minute. Please call the front desk for more

information.

Food Restaurants/Café located within the hotel: (Reservations strongly recommended)

10/9/15 – Fri. Lakeside Grille – (916) 922-2020 #3 or ext. 7348

(Breakfast: 6:30 a.m. – 10 a.m.)

(Lunch: Closed)

(Dinner: 4 p.m. – 9 p.m.)

10/10/15 – Sat. (Breakfast: 6 a.m. – 10 a.m.),

(Lunch: 11:30 a.m. – 2:30 p.m. ~ lunch buffet $12.95)

(Dinner: 5 p.m. – 9 p.m. ~ dinner buffet $21.95) (Also see following page GC Transportation) 10/11/15 – Sun. (Breakfast: 6 a.m. – 10 a.m.)

(Lunch: 11:30 a.m. – 2:30 p.m.)

A box lunch will be provided to delegates

(Dinner: 5 p.m. – 9 p.m. ~ dinner buffet $21.95)

10/10/15 & Java Coast – (916) 922-2020 ext. 7447 – 6:30 a.m. – 10 a.m.

10/11/15

Daily Lakeside Bar/Lounge – (916) 922-2020 ext. 7449 – 4 p.m. – 10 p.m. (will close early depending on business levels)

OTHER HOTEL FACILITIES

Gift Shop The gift shop is located in the main lobby of the hotel – (916) 595-3326 – 8:00 a.m. – 8:00 p.m.

Fitness Center The Health Club is accessible with a room key. There is no charge to use the fitness center.

ATM There is an ATM machine located in the hotel lobby. Surcharges apply.

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Parking and Transportation The hotel does not offer valet parking. Daily parking is complementary.

HOTEL SECURITY– (916) 922-2020 Ext. 7000 or if you are in the guestroom dial “0” for the

Operator.

AIRPORT/TRANSPORTATION

Shuttle Services Sacramento International Airport (SMF) is approximately 12.9 miles from the hotel.

Super Shuttle Service – to receive CSEA’s discounted rate log on to:

http://groups.supershuttle.com/californiastateemployeesassocation.html (800) 622-2089 Ext. 2

GC Transportation – Bus Schedule 5 p.m. – 10 p.m. For those desiring other dining choices, starting at 5 p.m. on Saturday, October 10

th, there will be two busses

arriving at the hotel for pick up/drop off to the following two places at Arden Fair Mall:

• UA Theaters

• Arden Fair Marketplace

Last pickup from the Arden Fair UA Theaters & Arden Fair Marketplace is at 9:30 p.m. Last drop off to

the hotel is 10 p.m.

WHEN YOU LEAVE… Checkout Sunday, October 11

th by noon however, we suggest that you checkout of your room prior to the start

of General Council (9 a.m.) to avoid long lines.

What to do with luggage

Luggage storage will be assigned to suite 302. Please check-in your luggage at suite 302. A bellman

will issue you a claim ticket. There is no charge for the checking in luggage in suite 302, but tips are

greatly appreciated.

Thank You Delegates!

Thank you for helping to make CSEA your organization, and taking the time and responsibility to

represent your affiliate members all over the state of California.

General Council

RESOLUTIONS

B.

BYLAWS

• B&P 1/15: New Governance Structure

• B&P 2/15: Budget Governance

• B&P 3/15: GC Quorum Requirements

• B&P 4/15: GC Every Four Years

FISCAL

• FIS 1/15: 2016 – 2018 CSEA BUDGET

DELEGATES:

Bring your copy of the CSEA Budget 2016 -2018

(included in the first delegate mailer) to GC in this

Folder.

MEMBER BENEFITS

No resolutions submitted as of the August 12, 2015 deadline.

B&P 1/15

B&P 1/15

SUBJECT: CSEA Bylaws Revision – New Governance

Structure with Delegates Retained Authority to

Approve Bylaw Amendments and Board Dispute

Resolution Process Added

SUBMITTED BY: Board of Directors

REFERENCE: CSEA Bylaws Revision

WHEREAS, the General Council delegates previously changed the Bylaws of the California

State Employees Association (“CSEA”) to transfer responsibility for direct representation of

individual members to the incorporated affiliates of CSEA; and, simultaneously narrowed the

primary mission of CSEA to be a cost efficient provider of shared administrative services;

and,

WHEREAS, the CSEA Bylaws have not kept pace with this shift in mission purpose and

results in abnormally high governance costs in relation to the narrow scope of central support

services that are required by the affiliates; and,

WHEREAS, at the 2012 General Council, B&P 1/12 was proposed but was not passed by the

delegates; and,

WHEREAS, this resolution is substantially the same as B&P 1/12, except that (1) the

delegates retain the right to vote on any amendments to CSEA’s Bylaws and (2) a dispute

resolution process was added to address if the Board deadlocks because of the action of one

affiliate or its board members; and now therefore be it

RESOLVED: (a) that pursuant to Article XVII, Section 1 of the Bylaws and applicable law,

the delegates to the 67th

General Council do hereby adopt an amendment to CSEA’s

September 2012 Bylaws (the “Current Bylaws”) that was submitted by the Board of Directors

in compliance with Article IX, Section 11(a)(4), by making the changes to the Current Bylaws

set forth below these recitals;

RESOLVED: (b) that since after giving effect to this amendment to the Current Bylaws, the

Active Members of CSEA no longer elect the officers of the Association, no officers of CSEA

shall be elected at this 67th

General Council and shall be instead elected as set forth in the

Current Bylaws as so amended; and

RESOLVED: (c) that the Current Bylaws shall be amended to include a new Article XIX

and Exhibit A to read in their entirety as follows:

1

B&P 1/15

Article XIX: New Governance Structure for the Association

Section 1. Creation of a New Class of Membership

CSEA (also referred to as the “Association”) shall have a new class of membership called

Affiliate Entity Members. The Affiliate Entity Members shall consist of four (4) members:

SEIU Local 1000; California State Retirees; CSU Employees Union; and the Association of

California State Supervisors.

Section 2. Change in Voting Rights of Active Members; General Council Meetings

The Active members shall have the following voting rights, through the vote of their

delegates, as a separate single class:

(a) to approve any amendments to the Bylaws; and

(b) the right to vote on the dissolution of the Association.

Other than the above two rights, the Active members shall have no other voting rights.

The General Council shall only meet when a special session of the General Council has been

called by the Board of Directors.

Section 3. Voting Rights of Affiliate Entity Members

The Affiliate Entity Members shall have the right to designate the Directors of the

Association as set forth in Section 4 below. The Affiliate Entity Members shall not have the

right to vote on the matters in the above Section 2 or any other matters, except that the

Affiliated Entity Members, voting together as a separate class, shall have the right to vote on

all other matters which cannot be exclusively exercised by the Board of Directors under the

California Nonprofit Mutual Benefit Corporation Law or these Bylaws.

Section 4. Number of Directors and Election of Directors

The Association shall have eight (8) Directors. Each Affiliate Entity Member shall designate

two (2) Directors. Each Affiliate Entity Member shall be entitled to remove either or both of

its Directors with or without cause and to fill any vacancy(ies) for its Director(s). Each

Affiliate Entity Member shall determine its own internal procedures for designating two (2)

Directors.

Section 5. Election of Officers; General Manager

The Association shall initially only have the following officers: Chair and

Secretary/Treasurer. The Board may create additional officers. The Board of Directors shall

elect the Chair of the Board and all other officers of the Association, who shall all serve at the

pleasure of the Board of Directors. The Chair and Secretary/Treasurer may not be associated

with the same Affiliate Entity Member. The Board of Directors shall engage the General

2

B&P 1/15

Manager of the Association, who shall serve at the pleasure of the Board of Directors, subject

to the terms of any written agreement. The General Manager shall be the chief executive

officer of the Association if designated by the Board of Directors; and, in the absence of such

designation, the Chair shall be the interim chief executive officer. The General Manager shall

not be a Director.

Section 6. Powers of the Board of Directors

(a) To the maximum extent permitted by law, the Board of Directors shall have the

right to vote on all matters except for the right to vote on matters as stated in Sections

2 and 3 above. The Board of Directors shall have the right and power to conduct the

activities and affairs of the Association and to exercise all corporate powers of the

Association.

(b) Except as set forth in Section 6(c) below, the approval by at least five of the

Directors present and voting at a meeting at which a quorum is present shall constitute

approval of the Board, provided that at least one of the Directors designated by each

Affiliate Entity Member shall have approved the action at the same meeting.

(c) If a matter was approved by at least five Directors in Section 6(b) but did not pass

due solely to the no votes or failure to vote of the Director(s) designated by a single

Affiliate Entity Member (“Blocking Director(s)”) (“Failed Matter”), the Directors

voting for the Failed Matter (the “Majority Directors”) may invoke the Board Dispute

Resolution Process by sending a written notice signed by all of the Majority Directors

to the Blocking Director(s) with copies to the Association’s General Manager and the

Affiliate Entity Member who appointed the Blocking Director(s). To be timely, the

written notice must be delivered to the applicable parties within 30 days of the vote on

the Failed Matter (“Board Dispute Resolution Notice”). The Board Resolution

Process shall be as set forth in Exhibit A.

(d) If, as a result of the process described in Section 6(c), there has been a Pro

Majority Arbitration Finding, then the approval by five of the Directors present and

voting at a meeting at which a quorum is present shall constitute approval of the Board

as to such matter.

Section 7. Repeal of Current Board Composition; Removal of all Current Directors

Article IV, Section 1 is repealed. The Active members and the affiliates/divisions shall

remove all of the current Directors of the Association upon the earliest of (a) 20 calendar days

after General Council or (b) the date an Affiliate Entity Member designates such Director’s

replacement; provided that no Director’s term may be extended beyond the term for which

they were elected. However, if an Affiliate Entity Member designates the same person as a

current Director, the person would continue to serve as a Director.

* * * * * * * * * *

3

B&P 1/15

This Amendment shall take priority over the Current Bylaws. Any conflict between the

Current Bylaws and this Amendment shall be resolved in favor of this Amendment. In order

to give full effect to this Amendment, any conflicting provision of the Current Bylaws shall

be deemed amended or repealed to the extent necessary, and the Bylaws as so amended herein

are hereby ratified.

This Amendment shall be effective upon the adjournment of the 67th

General Council in

accordance with Article XVII, Section 3 of the Current Bylaws.

RECOMMENDED ACTION: The CSEA Board recommends adoption.

ESTIMATED CSEA COST: Costs necessary to support three statewide officers would be

eliminated as well as reducing costs as a result of a smaller Board of Directors.

ACTION: To Board….Adopt….Reject….Amend….Affiliate(s)

4

B&P 1/15

EXHIBIT A

BOARD RESOLUTION PROCESS

The Board Resolution Process referred to in Article XIX, Section 6(d) of the Bylaws consists of

the following:

1. Facilitation Process

1.1 Facilitation Meeting. Within 60 days of the Board Dispute Resolution Notice, at least

one Director appointed by each Affiliate Entity Member and any Blocking Director(s) shall meet

with a mutually agreeable Facilitator or, if the Directors cannot agree, with a Facilitator selected

by the Board to see if the Directors can reach a mutually acceptable resolution of the Failed

Matter. The [applicable] Directors shall meet with the Facilitator as follows (“Required

Facilitation Time”):

1.1.1 Until there has been a mutually agreeable resolution; or

1.1.2 For as long as the Directors present mutually agree.

.1.2 Facilitation Rules. The following rules shall apply to the facilitation process:

1.2.1 The Facilitator shall be a person experienced in facilitations that has been

professionally compensated for his or her facilitations’ services and shall be

independent of the Association, the Directors, the General Manager and the

Affiliate Entity Members.

1.2.2 The Association shall pay all of the costs of the facilitation process.

1.2.3 If the Required Facilitation Time lapses without a solution acceptable to all of the

Directors, the Majority Directors (by the written request of each Director making

up the Majority Directors) or any Blocking Director may either

(a) Request Mediation under the Mediation Process in Section 2 below; or

(b) Proceed to Arbitration under Section 3 below.

1.2.4 If the Blocking Director(s) fail to participate in the facilitation, the Majority

Directors (by the written request of each Director making up the Majority

Directors) may either

(a) Request Mediation under the Mediation Process in Section 2 below; or

(b) Proceed to Arbitration under Section 3 below.

2. Mediation Process

2.1 Mediation under AAA Commercial Mediation Procedures. If the Directors are not

able to reach a mutually acceptable resolution of the Failed Matter and Sections 1.2.3 or 1.2.4

above apply, the Majority Directors on the one hand and a Blocking Director or Blocking

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B&P 1/15

Directors on the other hand agree to try in good faith to resolve the Failed Matter by mediation

administered by the American Arbitration Association under its Commercial Mediation

Procedures. The Majority Directors or the Blocking Director(s) may terminate the mediation at

any time by notice to the Majority Directors or Blocking Directors as applicable.

2.2 Costs of Mediation. The Association shall pay the costs of the Mediation.

2.3 Request for Arbitration. If the Mediation is terminated without a satisfactory

resolution, then either the Majority Directors (by the written request of each Director making up

the Majority Directors) or any Blocking Director may request Arbitration of the Failed Matter

under Section 3.

3. Arbitration Process

3.1 Matter to be Arbitrated. The sole matter to be arbitrated shall be the following issue,

which shall be decided by the Arbitrator as either “yes” or “no”1:

Did the Blocking Director(s) in voting on the Failed Matter or in failing to vote act in

accordance with the standards in Sections 7231 and 7231.5 of the California Corporations

Code for the taking of actions by a director of a California Nonprofit Mutual Corporation

(“Director Standards”), which in short provide for:

• Performing his or her duties as a director in good faith;

• Performing his or her duties in a manner the director believes to be in the best interest

of the Association; and

• Performing his or her duties with such care, including reasonable inquiry, as an

ordinarily prudent person in a like position would use under similar circumstances?

3.2 Best Interest of the Association. For avoidance of doubt, the Arbitrator shall interpret

the best interest of the Association to mean the Association as an entity without regard to

the separate interests of the Affiliate Entity Members or any division of the Association.

3.3 Consent to Arbitration. Each Director by virtue of being a Director and each Affiliate

Entity Member by virtue of being an Affiliate Entity Member agrees to the Arbitration

Process in this Exhibit A, Section 3 when appropriately requested and shall sign any

additional documents reasonably requested by the Board to further document this

consent. The arbitration under this Exhibit A, Section 3 shall be settled by arbitration

administered by the American Arbitration Association in accordance with its Commercial

Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be

entered in any court having jurisdiction thereof.

3.4 Remedies. The Arbitrator may only enter a finding of whether the Blocking Director(s)

did or did not meet the Director Standards and shall have no authority to enter other

remedies, including damages or equitable relief (other than for the costs of the arbitration

1 A “no” finding shall be treated as a Pro Majority Arbitration Finding under Article XIX, Section 6(c) of

the Bylaws of the Association.

6

B&P 1/15

as set forth in Section 3.5 below).

3.5 Costs of Arbitration. Neither the Association nor any individual Director shall be

required to pay any of the costs of the Arbitration or be subject to any damages. If the

Arbitrator finds that the Blocking Director(s) met the Director Standards, the Affiliate

Entity Member who appointed the Blocking Directors shall be treated as the prevailing

party. If the Arbitrator finds that the Blocking Director(s) did not meet the Director

Standards, the Affiliate Entity Members who appointed the Majority Directors shall be

treated collectively as the prevailing party. The Arbitrator shall award to the prevailing

party all of its costs and fees. As used herein, “Costs and fees” mean all reasonable pre-

award expenses of the arbitration, including the arbitrators’ fees, administrative fees,

travel expenses, out-of-pocket expenses such as copying and telephone, court costs,

witness fees and attorneys’ fees. If the Affiliate Entity Members who appointed the

Majority Directors are found to be the prevailing party, their reasonable fees shall only

include the attorneys’ fees of one set of attorneys acting on behalf of the Majority

Directors as a group.

3.6 Qualifications of Arbitrator. The Arbitrator shall be a retired judge of any of the state

courts of California.

3.7 Location of Arbitration. The Arbitration shall be held in Sacramento, California.

3.8 Governing Law. The Arbitrator shall apply California law and with respect to Section

3.1 above, California’s Nonprofit Mutual Benefit Corporation Law.

7

B&P 2/15

B&P 2/15

SUBJECT: CSEA Bylaws Revision – Budget Governance



WHEREAS, all four affiliates of the California State Employees Association (“CSEA”) are

corporations that control their own finances and fund their own programs that relate to their

members’ respective interest; and

WHEREAS, CSEA’s central support management team needs to be more nimble in its decision-

making ability to cost effectively meet the business needs of the affiliates and is hampered from

doing so by a three-year budget cycle; and now therefore be it

RESOLVED, (a) that pursuant to Article XVII, Section 1 of the Bylaws and applicable law, the

delegates to the 67th

General Council do hereby adopt an amendment to CSEA’s September 2012

Bylaws (the “Current Bylaws”) that was submitted by the Board of Directors in compliance with

Article IX, Section 11(a)(4), by making the changes to the Current Bylaws set forth below these

recitals;

RESOLVED, (b) that Article XIII of the Current Bylaws shall be replaced in its entirety as

follows:

ARTICLE XIII: Financial Operations of the Association

Section 1. Budget

The Board of Directors of the Association shall have the sole authority to adopt and

amend the budget of the Association. This budget shall include the appropriate

authorizations and funding for all services. The Association shall not make any

commitments or expend any of the funds or other assets of the Association except in

accordance with the Association’s budget (including any amendments). No amendment

to the budget may reduce the level of services to any affiliate or division without the

consent of the Board of Directors of the affiliate or the division council, as applicable. A

copy of the budget and any amendments shall be promptly provided to:

(a) Each of the affiliates and divisions; and

(b) Any Active member upon the written request of that Active member to the

General Manager of the Association.

Section 2. Reserves

There is established an emergency reserve for use by the Board of Directors to meet the

cost of unforeseen emergencies or extraordinary programs. The reserves shall be funded

9

B&P 2/15

by cash, and the Board of Directors shall include in each budget the amount to be

transferred to the reserve. Withdrawals from the emergency fund may be made by a two-

thirds vote of the Board of Directors.

Section 3. Investment of Reserve Funds

The Board may:

(a) deposit reserve funds in institutions whose deposits are insured, up to the

limit of insurance;

(b) invest such funds in United States government securities;

(c) invest such funds in major California banks’ certificates of deposit; or

(d) authorize investment in a manner other than described above, if it is to the

benefit of the Association and consistent with sound business practice by

two-thirds vote.

Section 4. Fiscal Year

The “fiscal year” of the Association is from January 1 to December 31, inclusive.

RECOMMENDED ACTION: The Association’s Board of Directors recommends adoption.

ESTIMATED ASSOCIATED COST: No anticipated costs.


10

B&P 3/15

B&P 3/15

SUBJECT: CSEA Bylaws Revision – General Council Quorum

Requirements



WHEREAS, California State Employees’ Association (“CSEA”) September 2012 Bylaws

(“Current Bylaws”) require that two-thirds of all mail ballots be returned to constitute a quorum

for purposes of voting on a matter; and

WHEREAS, CSEA has found that historically it has not been able to use the mail ballot process,

because less than two-thirds of the delegates return their ballots; and,

WHEREAS, to make the mail ballot process easier to use, CSEA’s Board of Directors desires to

reduce the requirement to return mail ballots from two-thirds to one-third of all mail ballots; and,

WHEREAS, in order to reduce the mail ballot quorum, the California Corporations Code

requires that CSEA also reduce the quorum at General Council to one-third of the delegates;1 and

now therefore be it

RESOLVED, (a) that pursuant to Article XVII, Section 1 of the Bylaws and applicable law, the

delegates to the 67th General Council do hereby adopt an amendment to the Current Bylaws that

was submitted by the Board of Directors in compliance with Article IX, Section 11(a)(4), by

making the changes to the Current Bylaws set forth below these recitals;

RESOLVED, (b) that Section 4(c) to Article XVI of the Current Bylaws is amended by revising

this first sentence to read in its entirety as follows:

A quorum at the General Council is present if one-third of the delegates are present.

RESOLVED, (d) that Section 2(b) to Article XVII of the Current Bylaws is amended by

revising the first sentence to read in its entirety as follows:

The amendments contained in the resolution of the Board of Directors is/are affirmed and

adopted if two-thirds of those ballots returned are in the affirmative,

1 Note, if the quorum in Art. XVI, Sec. 4(c) is greater than the quorum in Art. XVII, Section 2(b), the

higher quorum requirement will apply to both provisions. See California Corporations Code Section 7513(b).

11

B&P 3/15

provided one-third of the ballots mailed must be returned to constitute a quorum for the

vote.

RECOMMENDED ACTION: The Association’s Board of Directors recommends adoption.

ESTIMATED ASSOCIATED COST: Costs necessary to conduct mail ballots would be

reduced.


12

FIS 1/15

FIS 1/15

SUBJECT: 2016 – 2018 CSEA Budget


REFERENCE: Bylaws Article VII, Section 5; Article VIII, Section

6; Article XIII

WHEREAS, (1) the president has requested affiliates to submit budgetary recommendations for

the 2016, 2017, and 2018 budget years, and

WHEREAS, (2) the overall budgeting assumptions and anticipated central support schedules of

services have been formulated by the General Manager and Fiscal Committee, (which is made up

of the CSEA Secretary-Treasurer and the elected Fiscal Officers of the four affiliates), and

WHEREAS, (3) the Fiscal Committee has reviewed the proposed budget and recommended it to

the Board of Directors for approval, and

WHEREAS, (4) the Board of Directors has approved the proposed budget for submission to the

General Council, now therefore be it

RESOLVED: that the 2016 – 2018 Central Support Budgets (mailed previously under separate

cover) be approved.

ESTIMATED CSEA COST: (Central Support only)

ACTION: To Board…Adopt…Reject…Amend…Affiliate(s)

17

DELEGATE

INFORMATION

C.

• Information for Delegates

• How Does General Council Work?

• Rules of the 66th General Council ~ 2012

• 67TH General Council Members, Automatic Delegates

• CSEA 67th General Council Delegates (by Chapter/DLC)

• Alternate Delegate Seating Procedures

• Pro, Con Microphone Procedures

1

Information for Delegates

This folder contains information about resolutions that will be considered by delegates to

CSEA's 67th General Council, October 10 - 11, 2015 in Sacramento. Committee meetings meet

on Saturday, October 10, 2015. Please consult your CSEA Business Program for committee

meeting times/dates.

The folder includes resolutions submitted under the provisions of CSEA Bylaws Article IX,

Section 11 and received at CSEA headquarters at least 60 days prior to the convening of General

Council.

Please review these resolutions. You may wish to prepare amendments to these resolutions to

present at the resolutions committee meetings.

If a chapter/DLC wishes to support or oppose a resolution, its delegates should be informed of

this so they can discuss the resolution knowledgeably before the resolutions committee and on

the General Council floor.

Introducing Resolutions

If a member wishes to introduce an additional resolution after the 60-day cutoff date, the

resolution must identify a principal proponent, be signed by 20 General Council delegates or

delegates-elect, and be sent to CSEA, 1108 O Street Suite 320, Sacramento, CA 95814, Attn: Lao Sok. The deadline for receipt of 20-delegate resolutions is noon, Monday, September 28, 2015.

After this deadline, a resolution may be introduced only by the CSEA Board of Directors, any

member of the General Council prior to adjournment of GC, an affiliate council, or with consent

of the General Council Rules Committee.

General Council delegates are encouraged to attend resolutions committee(s) hearings,

which is on Saturday, October 10, 2015 at 11:30 am.

Other Reminders for General Council Delegates

1. Register at the 67th

General Council Registration Desk as soon as possible after you

check in to the hotel. Delegates not staying at the Red Lion Hotel

Woodlake/Sacramento are encouraged to register Saturday, October 10, 2015. You

will need a photo ID to register.

2. Keep your badge in your possession at all times. It carries your registration bar code,

which is required for you to be seated and to vote as a delegate. You will NOT be

allowed on the General Council floor without it.

3. Attendance will be taken. To be an active delegate on the General Council floor, your

attendance must be confirmed at each session. This is done by scanning your delegate

badge as you enter the GC floor.

This page inTenTionally lefT blank

2

3

How Does General Council Work?

How do I make a motion?

How do I get recognized to

speak??

What do GC committees

do?

What’s a point of order? a point of

information?

Visit www.calcsea.org/Home/General-Council to see a short video on General Council procedures, narrated by longtime CSEA parliamentarian Scott Burns, or attend the Delegate Orientation on Saturday from 4 – 5 pm in Room 302 at the Red Lion Hotel Woodlake Sacramento.

If you have problems getting to or viewing this video, please contact [email protected] and we’ll get back to you.

Do you want to know...

3


4

5

Unless changes are made, the Rules of the previous (66th) General Council remain in effect. The Rules

Committee will meet at GC. Should there by any last minute proposed changes, they will be reported to

the General Council for discussion and votes.

Rules of the 66th

General

Council ~ 2012

RULES OF GENERAL COUNCIL

1. Only delegates to the General Council, those persons having official council duties and other

persons authorized by the president shall be permitted on the General Council floor. Official

badges must be worn; anyone not wearing a badge will be escorted from the floor.

2. Unless excused by the presiding officer, delegates must be present at all sessions of the

General Council, including their affiliate meetings. Delegates must be seated at their designated

tables and must report to their sergeant-at-arms when leaving the General Council floor. Any

chapter/DLC delegate vacancy during general session should be filled immediately following a

negative roll call or after an unexcused absence of two hours or more, provided the next ranked

alternate is available.

3. A. Certification by the Credentials Committee as to the attendance of delegates at each

session shall constitute the roll call.

B. On the last day of General Council, attendance cards will be collected after the last

resolutions committee has reported.

4. Two-thirds of the credentialed delegates must be present to constitute a quorum.

5. Floor Debate –

A. Floor debate will be allowed on all matters except appeals to General Council or where

debate is precluded by another rule.

B. Delegates will be allowed up to three minutes to speak to the motion currently under

consideration. No delegate may speak more than twice on a motion and will not be allowed

to speak a second time until all other delegates who are at a microphone have had an

opportunity to speak. Two minutes shall be allotted for the second speech. Delegates may

not yield their time to other speakers.

C. Speakers will not be interrupted by requests for “points of information.” Delegates may

raise a “point of information” card while another delegate is speaking, but will not be

recognized for that purpose until the end of the speaker’s presentation.

D. A request for a point of information must be in the form of a question; any affirmative

statement by the delegate so recognized will be ruled out of order. If, in the presiding

officer's judgment, a delegate has intentionally misused a point of information to engage in

debate, the presiding officer may deem the delegate as having spoken to the question and

6

shall not recognize the delegate further until all other delegates wishing to speak to the

question have done so.

6. Resolutions --

A. 1. A General Council resolutions committee shall consider all resolutions

referred to them.

2. Committees may amend and consolidate resolutions.

3. Committee reports shall be in writing and include recommendations for:

(a) adoption in original form;

(b) adoption in amended form;

(c) adoption as consolidated with one or more resolutions;

(d) referral to the Board of Directors for study and appropriate action;

(e) referral to the Board of Directors for study and report to the next General

Council;

(f) referral to the president for appropriate action;

(g) referral to an appropriate affiliate or division council;

(h) rejection with reasons; and

(i) rejection in amended form, with reasons.

4. When a committee has recommended an amendment to a resolved clause, all

resolved clauses, highlighting any amendments made, shall be presented to General

Council in writing before action is taken on the resolution. Whereas clauses only need

to be reprinted if they were amended.

5. Before any vote is taken by the delegates on any committee report that proposes to

amend the Bylaws, the report shall be referred to the Association Bylaws, Policies,

Procedures and Programs Committee to determine if any conflict exists.

B. When possible, resolutions and amendments should be presented in an electronic format

and displayed using a projection system for review, debate, amendment, and disposition.

C. When called upon by the presiding officer, the chairperson of a resolution committee

shall report the recommendations of the committee to the General Council, such

recommendations constituting a motion.

D. 1. If a motion for adoption is not adopted by the General Council, the resolution

is rejected.

7

shall not recognize the delegate further until all other delegates wishing to speak to the

question have done so.

6. Resolutions --

A. 1. A General Council resolutions committee shall consider all resolutions

referred to them.

2. Committees may amend and consolidate resolutions.

3. Committee reports shall be in writing and include recommendations for:

(a) adoption in original form;

(b) adoption in amended form;

(c) adoption as consolidated with one or more resolutions;

(d) referral to the Board of Directors for study and appropriate action;

(e) referral to the Board of Directors for study and report to the next General

Council;

(f) referral to the president for appropriate action;

(g) referral to an appropriate affiliate or division council;

(h) rejection with reasons; and

(i) rejection in amended form, with reasons.

4. When a committee has recommended an amendment to a resolved clause, all

resolved clauses, highlighting any amendments made, shall be presented to General

Council in writing before action is taken on the resolution. Whereas clauses only need

to be reprinted if they were amended.

5. Before any vote is taken by the delegates on any committee report that proposes to

amend the Bylaws, the report shall be referred to the Association Bylaws, Policies,

Procedures and Programs Committee to determine if any conflict exists.

B. When possible, resolutions and amendments should be presented in an electronic format

and displayed using a projection system for review, debate, amendment, and disposition.

C. When called upon by the presiding officer, the chairperson of a resolution committee

shall report the recommendations of the committee to the General Council, such

recommendations constituting a motion.

D. 1. If a motion for adoption is not adopted by the General Council, the resolution

is rejected.

2. If a motion to reject is not adopted by the General Council, the resolution continues

as a subject before the council and must be disposed of by subsequent action of the

General Council.

3. If a motion to amend and adopt is not adopted, then a motion to consider the

resolution in its original form is in order. That motion must be seconded by twenty

percent (20%) of the registered delegates; otherwise the original resolution is rejected.

4. If a motion to refer is not adopted by the General Council, the resolution continues as

a subject before the council and must be disposed of by subsequent action of the

General Council.

5. In the event a resolution is adopted that requires separate approval of one or more

classes (affiliates), immediately after the adoption of the resolution, the president shall

call for a separate vote of each affected class (affiliate). Should any affected class

(affiliate), which has the right to a separate class (affiliate) vote, fail to adopt a

resolution by an appropriate majority, the resolution shall be deemed rejected.

If the president is uncertain about whether the resolution adopted by the delegates

requires separate approval of one or more classes (affiliates), the president may take an

advisory vote of those classes (affiliates) to establish the necessary record in the event

there is a challenge of General Council's action. However, the advisory vote will not

affect the finality of the delegates' action.

E. Separate action is not required on resolutions that have been consolidated with other

resolutions. However, a motion to divide the question and consider an individual resolution

separately may be made. Such a motion must be seconded by twenty percent (20%) of the

registered delegates and adopted by a majority vote.

F. 1. Except as follows, a motion to accept a committee’s recommendations in toto is in

order if the recommendations have been distributed to the delegates in writing at least

four (4) hours prior to the committee's report, except as contained in Rule 6.F.2.

2. Committee recommendations that would amend the Bylaws shall require individual

action by the General Council.

3. All Fiscal Committee resolutions shall require individual action and shall only be

considered after final action on all B&P resolutions have been taken.

4. Before the vote is taken on a motion to accept recommendations in toto, any delegate

may ask that a resolution be withdrawn for separate consideration.

G. The final report of General Council actions on committee recommendations shall be in

written form and must show all the resolved clause(s), including any amendments, and the

final action taken. “Whereas” clauses need not be reprinted.

H. Policy File language included in a resolution shall be referred to the Board of Directors,

which shall adopt it as board policy.

8

7. Motions --

A. The following motions are not in order at any time:

(i) substitute motion or substitute amendment.

(ii) to lay on the table.

(iii) to reconsider and enter on the minutes.

B. Upon the adoption of a motion to adjourn, closing ceremonies shall commence before

actual adjournment.

C. A motion to reconsider may only be made by a delegate who voted on the prevailing side.

It requires a two-thirds (2/3) vote, except for a motion to reconsider the Central Support

budget, which shall require a majority vote. If the motion prevails, the motion to be

reconsidered comes back exactly as it was when it was previously acted upon. It is then open

for amendment, adoption, referral or rejection.

D. A motion to rescind requires a two-thirds (2/3) vote.

E. A delegate who makes a motion must rise only for that purpose and will be given the first

opportunity to speak on the motion.

F. A motion for the previous question (to end debate and proceed to a vote) may be made

only by a delegate who rises solely for this purpose. The motion must be seconded by

twenty percent (20%) of the registered delegates. It is not amendable; it is not debatable. It

requires a two-thirds vote. Unless either the "pro" or "con" speaker list has been exhausted,

the chair shall not accept a motion to end debate until a minimum of three (3) "pro" and

three (3) "con" arguments have been heard.

8. Voting --

A. 1. Votes may be taken by show of hands, standing vote, voting cards, standing

counted vote or roll call vote. The presiding officer may call for any of these

actions at his/her discretion.

2. At the discretion of the presiding officer, a motion may be set aside until all delegates

have been given an opportunity to return to the floor.

3. A motion to suspend a rule must be seconded; is not amendable; is not debatable; and

requires a three-quarters (3/4) vote.

4. A motion for a standing vote to be visually determined by the chair requires one

second.

5. Motions calling for a standing counted or roll call vote must be seconded by twenty-

percent (20%) of the registered delegates and require a majority vote.

6. To conduct a roll call vote, the sergeants-at-arms shall poll the delegates within their

assigned areas and present their recorded tallies to the presiding officer when called.

9

7. Motions --

A. The following motions are not in order at any time:

(i) substitute motion or substitute amendment.

(ii) to lay on the table.

(iii) to reconsider and enter on the minutes.

B. Upon the adoption of a motion to adjourn, closing ceremonies shall commence before

actual adjournment.

C. A motion to reconsider may only be made by a delegate who voted on the prevailing side.

It requires a two-thirds (2/3) vote, except for a motion to reconsider the Central Support

budget, which shall require a majority vote. If the motion prevails, the motion to be

reconsidered comes back exactly as it was when it was previously acted upon. It is then open

for amendment, adoption, referral or rejection.

D. A motion to rescind requires a two-thirds (2/3) vote.

E. A delegate who makes a motion must rise only for that purpose and will be given the first

opportunity to speak on the motion.

F. A motion for the previous question (to end debate and proceed to a vote) may be made

only by a delegate who rises solely for this purpose. The motion must be seconded by

twenty percent (20%) of the registered delegates. It is not amendable; it is not debatable. It

requires a two-thirds vote. Unless either the "pro" or "con" speaker list has been exhausted,

the chair shall not accept a motion to end debate until a minimum of three (3) "pro" and

three (3) "con" arguments have been heard.

8. Voting --

A. 1. Votes may be taken by show of hands, standing vote, voting cards, standing

counted vote or roll call vote. The presiding officer may call for any of these

actions at his/her discretion.

2. At the discretion of the presiding officer, a motion may be set aside until all delegates

have been given an opportunity to return to the floor.

3. A motion to suspend a rule must be seconded; is not amendable; is not debatable; and

requires a three-quarters (3/4) vote.

4. A motion for a standing vote to be visually determined by the chair requires one

second.

5. Motions calling for a standing counted or roll call vote must be seconded by twenty-

percent (20%) of the registered delegates and require a majority vote.

6. To conduct a roll call vote, the sergeants-at-arms shall poll the delegates within their

assigned areas and present their recorded tallies to the presiding officer when called.

7. A motion for a standing vote, standing counted vote or roll call vote must be made

before another motion is put by the presiding officer.

8. On a standing counted vote or a roll call vote the presiding officer shall direct the

sergeants-at-arms to instruct all delegates who are away from the General Council floor

to return for the vote.

9. A “majority vote” means a vote of a majority of the delegates present and voting, a

quorum being present. Similarly, a two-thirds (2/3) vote or three-quarters (3/4) vote is a

decision made by that number of delegates present and voting, a quorum being present.

9. Elections --

A. After the nominations for all offices have been closed, the presiding officer shall call for

a motion to declare as elected any unopposed candidates for office.

B. Pursuant to Bylaws Article V: Elections and Terms of Office, Section 1(b), nominations

and elections shall be conducted according to the procedures established by the Board of

Directors in Policy File Sections 503.01 – 503.08.

C. Election protests, if any, shall conform to Policy File Section 503.08, as follows:

Candidate Election Protest Procedure

1. A candidate for Association office may protest an election by:

(a) Seeking recognition of the presiding officer, not later than one hour after the

election results have been announced, for presentation of the protest.

(b) Specifically explaining the irregularity or procedure violated.

2. The presiding officer shall immediately rule upon the protest. If the protester or

any other candidate for that office disagrees with the ruling of the presiding officer,

he/she may challenge the ruling of the chair. The presiding officer shall

immediately take appropriate action to obtain a decision of General Council.

D. At the conclusion of all elections, the president may recognize candidates for elective

office for the purpose of thanking the delegates for their election support.

10. Appeal from Decision of Chair --

An appeal from a ruling by the chair must be seconded by twenty percent (20%) of the registered

delegates. The chair’s ruling is sustained by either a majority or a tie vote.

11. Appeal to General Council --

A. The appeal must be presented in writing to the president.

B. The presiding officer shall appoint an ad hoc committee to hear an appeal and make

written recommendations to General Council.

10

C. The written report of the committee shall include:

1. A statement of the appeal;

2. Its findings; and

3. Its recommendation.

12. With the exception of materials that can be placed at each delegate table location, all

campaign/electioneering material, including posters, banners and other forms of displayed

material, is not allowed in any location where it could be observed by delegates while they are in

session.

No material may be placed at the delegate tables which names any individual person or alludes to

any Association delegate in language that may be deleterious or derogatory to a person's

character and reputation. Questionable material shall be referred to the Rules Committee, whose

decision is final. At the direction of the presiding officer, questionable material shall be

confiscated by the sergeants-at-arms until a determination is made by the Rules Committee.

13. The Bylaws, these rules, and the latest edition of Robert's Rules of Order, constitute the rules

of General Council, including any affiliate meetings occurring during this session.

14. Smoking and alcoholic beverages are prohibited on the floor of General Council.

15. Decorum shall be maintained on the floor of General Council. Cellular phones brought onto

the floor must be in silent or vibratory mode. Delegates should leave the floor to answer.

Candidates for office are prohibited from using cellular phones while they are sequestered during

the candidates' speeches.

16. The minutes of this 66th

General Council will be approved by a committee appointed by the

president.

17. Late submitted resolutions submitted by an affiliate and emergency resolutions approved by

the Rules Committee shall be referred by the president to an appropriate subject committee.

11

C. The written report of the committee shall include:

1. A statement of the appeal;

2. Its findings; and

3. Its recommendation.

12. With the exception of materials that can be placed at each delegate table location, all

campaign/electioneering material, including posters, banners and other forms of displayed

material, is not allowed in any location where it could be observed by delegates while they are in

session.

No material may be placed at the delegate tables which names any individual person or alludes to

any Association delegate in language that may be deleterious or derogatory to a person's

character and reputation. Questionable material shall be referred to the Rules Committee, whose

decision is final. At the direction of the presiding officer, questionable material shall be

confiscated by the sergeants-at-arms until a determination is made by the Rules Committee.

13. The Bylaws, these rules, and the latest edition of Robert's Rules of Order, constitute the rules

of General Council, including any affiliate meetings occurring during this session.

14. Smoking and alcoholic beverages are prohibited on the floor of General Council.

15. Decorum shall be maintained on the floor of General Council. Cellular phones brought onto

the floor must be in silent or vibratory mode. Delegates should leave the floor to answer.

Candidates for office are prohibited from using cellular phones while they are sequestered during

the candidates' speeches.

16. The minutes of this 66th

General Council will be approved by a committee appointed by the

president.

17. Late submitted resolutions submitted by an affiliate and emergency resolutions approved by

the Rules Committee shall be referred by the president to an appropriate subject committee.

2015 Automatic Delegates by Affiliate

(20 total)

• CSEA - 3 (CSEA Officers)o Marilyn Hamilton CSEA Board (CSEA Pres) Chapter 036

o David Okumura CSEA Board (CSEA Sec/Treas) Chapter 511

o Russell Kilday Hicks CSEA Board (CSEA VP) Chapter 305

• CSEA - 3 (Past Past Presidents)o Perry Kenny CSEA Past President Chapter 036

o Dave Hart CSEA Past President Chapter 002

o JJ Jelincic CSEA Past President DLC 781

• CSR - 4 (CSR Officers)o Tim Behrens CSEA Board (CSR Pres) Chapter 035

o Fritz Walgenbach CSEA Board (CSR Exec VP) Chapter 002

o Gus Lease CSEA Board (CSR VP) Chapter 023

o Harold Rose CSEA Board Alternate (CSR Sec/Treas) Chapter 021

• ACSS – 4 (ACSS Officers)

o Frank Ruffino CSEA Board (ACSS Pres) Chapter 513

o Elnora Fretwell CSEA Board (ACSS Exec VP) Chapter 503

o Arlene Espinoza Chapter 503

o Pam Robison

CSEA Board Alt (ACSS VP Memb)

(ACSS Sec/Treasurer) Chapter 503

• CSUEU – 4 (CSUEU Officers)

o Pat Gantt CSEA Board (CSUEU Pres) Chapter 302

o Loretta Sevaaetasi CSEA Board (CSUEU VP Finance) Chapter 305

o Michael Geck CSEA Board (CSUEU VP Organizing) Chapter 321

o Susan Smith CSEA Board Alternate (CSUEU VP Rep) Chapter 317

• SEIU – 4 (SEIU Officers)o Yvonne Walker CSEA Board (SEIU Pres) DLC 794

o Margarita Maldonado CSEA Board (SEIU VP Bargaining) DLC 766

____________________________________________________________________________________


12

13

CSEA 67th General Council Chapter/DLC Delegates

(as of August 25, 2015)

*Denotes Automatic Delegate at time of printing.

California State

Retirees (CSR)

Chapter 001

Simon Blank

Carol Bowen

Elsie Brown

Satishchandra Chitnis

Phillip Garbutt

Martin Lyons

Varon Smith

Stella Torrez

Chapter 002

Diane Buffington

William Carey

Gary Collier

Mary Crump

Julie Edul

Kathleen Elwell

Darlene Eredia

Louis Espinoza

Martha Felix

Pat Fuller

Paul Gonzalez Coke

Cathy Hackett

David Hart*

Tereatha Henderson

Gwendolyn Jackson

Delores Johnson

Phyllis Johnson

Suzanne Latimer

William Linn

Don Maynard

Richard Mesa

James Milbradt

Melinda Morales

Henry Reese

Debora Remington

Walter Rice

Linda Roberts

Marcos Sanchez

Nadie Savage

Ben Smith

Fritz Walgenbach*

CT Weber

Diane Welsh

Johnnie Young-Craig

Sheryl Zazzi

Chapter 003

Alan Charbonneau

Albert Darby

Mary Mcdonnell

Erlinda Villa

Chapter 004

Grace Navarro

George Smith

Doris Storms

Ralph Turner

Ethel Watson

Marta Zaragoza

Chapter 005

Kathryn Kuehl

Albert Lara

Barbara Powers

William Powers

Chapter 006

Mary Burnett

Jacqueline Carr

Merilee Colton

Willis Huddleston

Samuel Jurado

Erlinda Ochoa

Robert Rice

J Dee Stoddard

Margaret Tesoriere

Christine Thomas

Gene Waggoner

Chapter 008

James Evert

Patti Falk

Chapter 009

Luanna Allard

Raelene Allard

Judy Castaneda

Ruby Foster

Linda Mcpherson

Leo Quijano

Edward Streichman

Chapter 010

Eugene Alderson

Rose Alderson

Pearl Cole

Victor Martinez

Michael Smith

Chapter 011

Jess Beltran

Christy Christensen-Fountain

Claudine Edwards-

McDougall

Gorgianna Subilosky

Donald Truesdale

Chapter 012

Caryl Cole

14




Diane Deutsch

Robert Liley

Chapter 013

Robert Black

Georgene Gibson

Chapter 014

Joyce Finch

Seyed Riazi

Susan Sears

Chapter 015

Diane Berg

Donna Brown

Suzanne Connelly

Marshall Conner

John Erickson

Grady Pennington

Keith Umemoto

Franklin Weinstein

Chapter 016

Rose Lira

Allen Miller

Virginia Simms

Sheila Ward-Shaw

Chapter 017

Elaine Edwards-Yahraus

Steve Haley

Gloria Koch

Daniel Morales

Gaspar Oliveira

Patricia O’Neill

Diane Whorton

Chapter 019

Richard Hulet

Dorothea Parsons

Chapter 020

Jan Christiansen

Steven Cohen

Sharon Stoltzman

Chapter 021

Dolores Barron

Maryann Cardiff-

Vossbrink

David Cox

Sharyn Cox

Ronald Franklin

Donald Lehnhoff

Eric Norrbom

Harold Rose*

Phillip Sherwood

Chapter 023

Barbara Estrada

Stephanie Hueg

Gus Lease*

Vicky Martinez

Beverly Waller-Wharton

Chapter 026

Alfonso Fillon

Henry Mendoza

Chapter 031

Barbara Driscoll

Irene Fisher Clifton

Vivian Raylene Laverentz

Chapter 034

Lloyd Duronslet

Seid Ferdows

Jeanette Hayden

J Jimenez

William Serb

Maria Wright

Chapter 035

Tim Behrens*

Ann Esmay

Mary Mccaig

Helen Minar

Loyd Winner

Chapter 036

Marilyn Hamilton*

Perry Kenny*

Allan Lee

Susanne Paradis

Chapter 165

Robert Bernstein

George Cornell Jr

Carlene Demarco

Gail Fasciola

William Fawx

Beverley Greening

Geanie Hixon

September Hope

Willis Layton

Charles Phillips

Nancy Phillips

Eleanor Poole

Jose Reynoso

Roberta Ryan

Lee Smith

Roberta Smith

15




Sherry Yamazumi

California State

University

Employees Union

(CSUEU)

Chapter 301

Steven Mottaz

Karin Rodamer

Chapter 302

Patrick Gantt*

Jessica Verardi

Chapter 303

Martinique Baker

Kimberley Harrington

Jennifer Oneal-Watts

Chapter 304

Leeanne Bowes

Michael Hazen

Chapter 305

Kathleen Bruno

Russell Kilday-Hicks*

Sandee Noda

Loretta Sevaaetasi*

Rosa Valencia

Christina Valero

Chapter 306

Diego Campos

Don Moreno

Chapter 307

Elvira Acevedo

Stephen Sloan

Chapter 308

Ashlea Eaton

Neil Jacklin

Chapter 309

Nancy Kobata

Shirley Staton

Chapter 310

Raymond Finnell

Kathryn Plunkett

Chapter 311

Kenneth Castillo

Kingdon Chew

Chapter 312

Jillian Dacosta

Jennifer Elliott

Sylvia Freiberg

Hai-Ling Tang

Chapter 313

Peggy Allen

Carolyn Duckett

Chapter 314

Gayle Heifetz

Cynthia Jones-Hunter

Chapter 315

Martin Brenner

Michael Hom

Janine Licausi

Jennifer Moran

Chapter 316

Sharon Glasgow

Joan Kennedy

Jeff Nadel

Chapter 317

Victoria Mcleod

John Orr

Jacqueline Otis

Susan Smith*

Chapter 318

Tessy Reese

Sherry Velthuysen

Robert Yslas

Chapter 319

Deborah Campbell

Roxana Sanchez

Sheila Taylor

Chapter 320

Robert Garcia

Richard McGee

Chapter 321

Debbie Blair

Michael Geck*

Peter Rauch

Chapter 322

William Leonard

Cynthia Olvera

16




Chapter 323

Michael Bowlin

Charles Constantine

Chapter 324

Catherine Hutchinson

Quan Ngo

Association of

California State

Supervisors

(ACSS)

Chapter 502

Lori Anderson

Suzanna Nye

Vincent Santucci

Chapter 503

Dinah Collins

Shawn Dorris

Rosmaire Duffy

Arlene Espinoza*

Lorraine Espitallier

Geneanne Gaines

Elnora Fretwell*

Adrienne Johnson

Ed Perez

April Reichert

Pam Robison*

Carol Rogers

Nirmal Saini

James Teahan

Patricia Thomas

Nancy Ullrey

Robert Ullrey

Penny Vaughn

Chapter 504

Shirley Castaneda

Carmen Ochoa

Chapter 505

Deborah Smith

Jonathan Tom

Chapter 507

Timothy Eaton

Timothy Chaney

Chapter 508

Margarita Cabalbag

Sharon Zamora

Chapter 509

Brian Adams

Erik Aguirre

Angela Gonzalez

Carla Shannon

Chapter 511

Joseph Aiu

Deborah Anderson

David Okumura*

Angel Ramsey

Maria Suarez

Chapter 512

Manijeh Fatollahi

John Fixler

Chapter 513

Alberto Covarrubias

Frank Ruffino*

Arlene Ryan

Chapter 514

Todd D'Braunstein

Richard Rose

Louis Van Norman

SEIU Local 1000

DLC 701

Taisha Brown

Tammy Endozo

Marianne Krieger

Tom Krieger

Brenda Modkins

Dorrie Steadman

Joyce Wheeler-Owens

DLC 702

Maggie Blevins

Joe Chacon

Lisa M. Davis

Kevin Lennon

Donna Vanschijndel

DLC 703

James R. Briggs

Patricia J. Heynen

Jayson Sandoval

Elena Schneider

James Scott

Valerie A. Williams

DLC 704

LaVerne Archie

Delores Bonner

Stacye L. Charles

17




Chapter 323

Michael Bowlin

Charles Constantine

Chapter 324

Catherine Hutchinson

Quan Ngo

Association of

California State

Supervisors

(ACSS)

Chapter 502

Lori Anderson

Suzanna Nye

Vincent Santucci

Chapter 503

Dinah Collins

Shawn Dorris

Rosmaire Duffy

Arlene Espinoza*

Lorraine Espitallier

Geneanne Gaines

Elnora Fretwell*

Adrienne Johnson

Ed Perez

April Reichert

Pam Robison*

Carol Rogers

Nirmal Saini

James Teahan

Patricia Thomas

Nancy Ullrey

Robert Ullrey

Penny Vaughn

Chapter 504

Shirley Castaneda

Carmen Ochoa

Chapter 505

Deborah Smith

Jonathan Tom

Chapter 507

Timothy Eaton

Timothy Chaney

Chapter 508

Margarita Cabalbag

Sharon Zamora

Chapter 509

Brian Adams

Erik Aguirre

Angela Gonzalez

Carla Shannon

Chapter 511

Joseph Aiu

Deborah Anderson

David Okumura*

Angel Ramsey

Maria Suarez

Chapter 512

Manijeh Fatollahi

John Fixler

Chapter 513

Alberto Covarrubias

Frank Ruffino*

Arlene Ryan

Chapter 514

Todd D'Braunstein

Richard Rose

Louis Van Norman

SEIU Local 1000

DLC 701

Taisha Brown

Tammy Endozo

Marianne Krieger

Tom Krieger

Brenda Modkins

Dorrie Steadman

Joyce Wheeler-Owens

DLC 702

Maggie Blevins

Joe Chacon

Lisa M. Davis

Kevin Lennon

Donna Vanschijndel

DLC 703

James R. Briggs

Patricia J. Heynen

Jayson Sandoval

Elena Schneider

James Scott

Valerie A. Williams

DLC 704

LaVerne Archie

Delores Bonner

Stacye L. Charles




Jean D. Colyer

Vera Holloway

Vanessa Seastrong

Christina Villarreal

DLC 705

Lenore Alvillar Aguilar

Devra Beebe

Fannie B. Bradford

Robyn Sherles

Syble M. Tompkins

DLC 706

Sandra Garcia

David Jimenez

Andree Maria Joseph-Conley

Olivia Montano

Caroline Truex

DLC 707

Simon Acosta

Freda Legree

Carole Leonardo

Terri Switzer

Brad Willis

DLC 709

Janette Hall

Thomas Napierala

DLC 710

Kevin A. Curtis

Rionna Jones

Margaret Walk Sheets

Garth D. Underwood

DLC 721

Eddie J. Isaacs

Dalia Jaramillo

Darryl Mays

Joyce Minzey

Janita Rembert-Austell

DLC 722

David E. Matanga

Jose Medina

Elizabeth L. Revis

DLC 723

Steven K. Alari

Jesse Aranda

Karen Heads

Regina Johnson

Charles Spaeth

Linda M. Bender Williams

DLC 724

Patricia "Pat" Andrews

Tonya Bealey

Deanna Jones

Deleon Secrest

DLC 725

Roberto Chavez

Charlene Gonzalez

DLC 726

Beverly Brockington

Daniel Cooper

Willie Holloway

Carol Kuligowski

DLC 727

Kathy Evans

Gary R. Lee

Ellis Washington

DLC 729

Maria V.A. Balagso

Raymond Cruz

Patrick Kibe

Manual Rodriguez

Nenita Van

DLC 741

Jose Eric Alcaraz

Jack Funk

J. Magallon

Richard David Turner

DLC 742

Dennis Gonzales

DLC 743

Tyron Jordan

John Krumm

Robert Lehman

Lola Preza

John Torok

DLC 744

Scott Chance Carrico

Joel Chan

William R. Hall

Chike Udemezue

DLC 746

Aruna Rukmal -

Abeygoonesekera

David Almendarez

Joycelyn L. Odom

Kathleen Pointkowski

Susan Rodriguez

18




DLC 747

Larry Collins

Shawn K. Cox

Teresa Hubbard

Tina Mitchell

Michael Peavy

Tamekia N. Robinson

DLC 749

Sue D'Errico

Karen Smith-Sayer

DLC 751

Kimberly Cowart

Christina Evitt

Sheri Hinkle

Michael Lopez

Patricia Maclean

Dawn Marcacci

Cathy McLeod

DLC 752

Karen Franklin

Victoria Jones

DLC 761

Regina Brooks

William E Brown

Barbara Bumpers

Gwendolyn Frazier

Denise Martinez

Dana Meza

Lisa Romero

Jacqueline Wilburn

DLC 762

Abdul Hadi Azimi

Darien Elyse De Lu

Katherine Evans

Harold Fong

Elva Galindo

Earl Lagomarsino

Karen Mease

DLC 764

Karen Cole-Ainley

Miguel Cordova

Juan Delgado

Jane Schafer-Kramer

DLC 765

Roderick Gonzalez

Mark Swabey

DLC 766

Howard Ballin

Karen J. Jefferies

Margarita Maldonado*

Shrhonda Ward

DLC 767

Roz K. Myers

Mike Roskey

DLC 768

Clarice Baldwin

Robert Bayze

Kathleen Jones

Mark Levingston

Francisca Pass

Jazmmen Washington

DLC 769

Shelia Byars

Esmeralda "La La" Garcia

Ann Hutson

Nikki Linnerman

Camille Mahan-Carr

Jacqueline McCollum

Maria L. Patterson

DLC 770

Karen Devoll

Krisse Fells

Pamm Handel

Rhonda Roduner

DLC 771

Vincent A. Castanon

Mike Caviness

Terry Hibbard

Gary Pannett

Susanna Redfearn

Johnny Timmerman

Estella Ambrose

DLC 772

Ann Cook

Jeff Fowler

Mary J. Hinton

Keri L. Kline

Carmen Lugo

Patrick Swift

Carey Wilson

DLC 781

Stuart J. Bennett

Ava Goldman

Soyeb Hussein

JJ Jelincic*

Lonnie "Tony" Owens

Berta A. Serrato

Latreece Smith




DLC 782

Ericka “Rikki” Bradley

Crystal Casey

Tommy Cornelius

Ethelyn Crabtree

Ruth Ibarra

Gail Tillman-Mitchell

DLC 784

Michael A. Allen

Theresa Brooks

Steven J. Escobar

Jim Holverstott

John Lane

Robert Vega

DLC 785

Chuck Leong

DLC 786

Keith Anderson

Jacqueline Davis

Felipe Diaz

Eve Dickson

Philip Gaba

Tino Huizar

Sarah Kelly

Kevin Menager

Jerry Nailon

Hoang-Lien Nguyen

Theresa Taylor

Robert Vasquez

James Walker

DLC 787

Frank Karim Askin

James Frolich

Craig Nelson

Melinda A. Potemra

Renay Prince

Matthew Sontag

DLC 788

Richard Louis Brown

Shavone Brown

Neal A. Johnson

Heather Kessler

Kelly Maurie

DLC 789

Cynthia Berry

Juanita Daniels

Theresa Galvin

Robert King

Angela Martinez

Sylvia Ramos

Anica Walls

DLC 790

Cindy Doyel

Rebecca Griffiths

David Harms

Thomas Perine

Harry Price

Brenda Thompson

Nicholas Winebrenner

Jacqueline Wright

DLC 792

Deborah Abbott

Diana King

DLC 793

Javier G. Cardenas

Mona M. Riffe

DLC 794

Mary Beth Barber

Vincent Green

Cruz A. Naranjo

Yvonne Walker*

Twila Wills-Hunter

DLC 795

Rich Cain

Danny Cervantes

Noreen Nelson

DLC 799

Delonne Johnson

James Zoes

19




DLC 782

Ericka “Rikki” Bradley

Crystal Casey

Tommy Cornelius

Ethelyn Crabtree

Ruth Ibarra

Gail Tillman-Mitchell

DLC 784

Michael A. Allen

Theresa Brooks

Steven J. Escobar

Jim Holverstott

John Lane

Robert Vega

DLC 785

Chuck Leong

DLC 786

Keith Anderson

Jacqueline Davis

Felipe Diaz

Eve Dickson

Philip Gaba

Tino Huizar

Sarah Kelly

Kevin Menager

Jerry Nailon

Hoang-Lien Nguyen

Theresa Taylor

Robert Vasquez

James Walker

DLC 787

Frank Karim Askin

James Frolich

Craig Nelson

Melinda A. Potemra

Renay Prince

Matthew Sontag

DLC 788

Richard Louis Brown

Shavone Brown

Neal A. Johnson

Heather Kessler

Kelly Maurie

DLC 789

Cynthia Berry

Juanita Daniels

Theresa Galvin

Robert King

Angela Martinez

Sylvia Ramos

Anica Walls

DLC 790

Cindy Doyel

Rebecca Griffiths

David Harms

Thomas Perine

Harry Price

Brenda Thompson

Nicholas Winebrenner

Jacqueline Wright

DLC 792

Deborah Abbott

Diana King

DLC 793

Javier G. Cardenas

Mona M. Riffe

DLC 794

Mary Beth Barber

Vincent Green

Cruz A. Naranjo

Yvonne Walker*

Twila Wills-Hunter

DLC 795

Rich Cain

Danny Cervantes

Noreen Nelson

DLC 799

Delonne Johnson

James Zoes


20

21

GC37(H)07/15

ALTERNATE DELEGATE SEATING PROCEDURES

When a chapter has a vacancy in its delegation to General Council, alternates shall be

seated in order of number of votes received by each alternate. Alternate seating

procedures shall be as follows:

Prior to General Council

Should a vacancy in a chapter delegation occur prior to General Council, the Delegate

who is unable to attend must submit a Delegate Letter of Resignation to CSEA

Headquarters. This letter may be hand written, typed and mailed or it can be

electronically transmitted via the Delegate’s email of record. If an email is received,

Headquarters staff will send a confirming email to the Delegate acknowledging receipt of

his/her resignation. Upon receipt of the letter of resignation, the first alternate will

automatically be eligible for delegate status. The Credentials Committee will accept the

Alternate Delegate’s signed credential and process the individual as a Delegate.

At General Council

1. Once a vacancy is determined by the Chapter/DLC President, the name of the

eligible alternate will be posted in the guest seating area.

2. After the posting of his/her name, the first alternate will be given 15 minutes to

arrive at the alternate registration area, verify their credentials and present their

photo ID. If the first alternate does not arrive within the specified 15 minute

period, the second alternate shall be eligible for seating.

3. The second eligible alternate’s name will be posted in the guest seating area.

4. Each alternate after the first alternate, having already waited the preceding 15

minutes, will be given 10 minutes to arrive at the alternate registration area, verify

credentials and present their photo ID. If the next eligible alternate does not

arrive within the specified 10 minute period, the next alternate shall be eligible for

seating.

5. This process will continue until the seat is filled or no more eligible alternates are

available.


22

23

PRO, CON MICROPHONE PROCEDURES

CSEA will use separate pro and con microphones to allow maximum participation in the general debate and to ease the governance process during the 67th General Council.

How the pro and con microphones work Therewillbeseveralseparateproandconmicrophonesplacedonthecouncilfloorforthose delegates who wish to speak to a resolution or motion. Delegates who want to speak infavorofamotionshouldgototheclosestpromicrophoneandwaittoberecognized.Thosedelegates who oppose a motion should line up at the nearest con microphone. Delegates will be recognizedintheorderinwhichtheylineupatamicrophonewithaprospeakerbeingrecognizedfirst.Themicrophoneswillbenumberedsothatifmicrophone#2isapromike,microphone#3willbeaconmike.Thefirstspeakerinlineatpromike#2willberecognized.Whenthatspeakerisfinished,thepresidentwillrecognizethefirstopposingspeakeratmicrophone#3,thenthefirstspeakeratpromike#4,andsoonrotatingthroughthenumberedmicrophones.

Questions and points of order Delegateswithaquestion(pointofinformation)orpointoforder(delegatemustidentifyaruleviolation)canspeakfromeitheraprooraconmicrophone.Therewillbeapointofinformationplacard(white)andapointoforderplacard(yellow)ateachmicrophoneforeasyidentification. Pointsofordertakeprecedence,andthosedelegateswithapointofordermaygotothefrontoftheline.TheParliamentarianwillnotewhenapointoforderplacardisraisedsothatthepresidentcanadvancetothatmicrophoneandrecognizethespeakerwiththepointoforder.Microphoneswillstillberecognizedinnumericalorderiftwodelegatesposeapointoforderattwodifferentmicrophonessothatapointoforderatmicrophone#2willberecognizedbeforeapointoforderatmicrophone#5. Delegates with questions should line up with the speakers at the microphones and once atthefrontofthelineshouldholdupaquestionplacardandwaittoberecognizedinthepro/conorderofdebate.Questionsarenotgivenprecedenceoverproandconspeakersaheadofthem in line. ThissystemwasputinplacesotherealissuesofGeneralCouncilcanbedebatedinanopenandfairmanner.Microphonescannotbestackedbecausethechairwilltakeargumentsinthenumericalorderofthemikes.Thereisnoadvantagetostackingamicrophone.

Here are some simple guidelines:• Toeliminatenoiseandconfusion,ifyouhaveapointoforder,please do not shout.

Justgotoanymike,andholdupa“pointoforder”placard.

• Pro and con argumentshavethesameprecedenceandwillberecognizedinthenumericalorderofthemicrophoneswithapromikestartingfirst.

• Ifyouwanttoclosedebate,youcandosofromeitherapro or a con microphone.

continued on back

POINT OF INFORMATION

POINT OF

ORDER

24

• Ifyouwanttomakeanyothermotion,suchasanamendmentorifyouwanttomovetoreferorpostpone,youcandosofromeitherapro or conmicrophone.However,beforeyoucanmakeanamendmentatthemike,youmustsubmityouramendmentinadvancetoensureitisinitsproperform.Minoroneortwowordamendmentsmaybemadeatthemikewithoutanyadvancereview.

• Proposedamendmentsshouldbegiventoastaffmembersotheycanbereviewedbyanofficeror the parliamentarian.

• Ifyouhaveaquestion,justgotoanymike,holdupaquestionplacardandwaitforyourturntoberecognizedinnumericalorder.

• Pleasedonotuseaquestionplacardunlessyouhavearealgoodfaithquestion.Youshouldnotaskaquestionunlessyoureallylacksufficientinformationonthemotionandneedananswerfromthesponsorbeforeyoucanvoteintelligently.

• Norhetoricalquestionordebatecanbemadeonaquestionplacard.Itmustbeasimple,straight-forward,goodfaithquestion.

• Apointofordertakesprecedenceoverothermikes.IfyouhaveapointoforderoryoubelievetheBylawsorRulesofGeneralCouncilarebeingviolated,youshouldmakeyourpointatanyofthepro/conmicrophones.Thereisnodebateduringapointoforder.Ifyoustarttodebateonapointoforder,thechairwillfirstaskyoutospecifywhichruleisbeingbrokenandifyoucannotdosoandyoujustwanttodebate,youwillberuledoutoforder.Thechairwillnotallowdelegateswhodo not want to take their turn at the pro/con mikes to be discourteous to those delegates who are waitingpatientlyinline.

Speaker’s intended action Which mic? What do you do?

To speak in favorofaresolution or motion PRO mic Waitinlineuntilrecognized

To speak against a resolution or motion CON mic Waitinlineuntilrecognized

Questions/pointsofinformation Anymic

Waitinlinethenholdupquestionplacardwhenyou

reach the mike

Pointsoforder AnymicGotothefrontofthelineandholdupPointofOrderplacard

untilaspotterseesyou

Cuttingoffdebate Anymic Waitinlineuntilrecognized

Motionstoamend,referorpostpone Anymic Waitinlineuntilrecognized

REPORTS

D.

• President’s Report ……………………… 1

• Secretary Treasurer Report …………… 3

• Board Agenda Committee Report …….. 4

• Bylaws, Policies, Procedures and

Program Committee Report …………...

5

• Fiscal Committee Report ……………… 6

• Member Benefits Committee Report …. 7

• CSEA Foundation Report …………….. 9

• State Employees Building Committee

Report ……………………………………

11

• Staff Report …………………………….. 12

• Status of the 2009 General Council

Resolutions ………………………………

15

1

PRESIDENT’S REPORT TO THE CSEA 67TH

GENERAL COUNCIL

When you elected me President of CSEA three years ago, I made a promise that I would as much

as possible operate as though BP 1/12 had passed. As much as possible, I have tried to operate

that way.

I have tried to give the affiliates control of their own operations. I am sure that I haven’t

been perfect at that job. But, I was not a full time President and spent a minimum of time in

Sacramento. A lot of the business that was required was done by email and phone and it seemed

to work. There is little for the President of CSEA to do. I didn’t need a big office and decided

that a little more income for CSEA would be better than having a vacant office and as such I let

an Affiliate have more office space thus reducing CSEA’s rent. Thus, two affiliates worked out

an agreement for the space and it was satisfactory to both.

My expenses as President were less than any President in the past twenty years or so.

Which I think further shows that there is no need for a “CSEA” President. In the past, the CSEA

President was invited to functions in most chapters, but that has changed. The affiliate

presidents are now invited and that is as it should be.

The Officers of CSEA did negotiate a contract for the new General Manager, Mike Carr.

But the affiliates had their input and made improvements. The affiliates had the final say in

approving the contract. The affiliate Presidents could have done the same thing and I am sure

with the same results.

The CSEA officers tried to convince the Affiliates that we should purchase a new

building. The Affiliates made the decision to wait until after General Council but may wait even

longer since two of the affiliates have a chance of losing fair share fees which will have an

impact on CSEA.

I think it is time for the delegates to allow CSEA to move into the 21st century. It is 2015

but CSEA is operating as though it is 1976 when we achieved collective bargaining. A lot of the

costs for example for General Council come from the affiliates and they do not need to incur that

expense as that could be used for the benefit of their members. GC has become a function that is

no longer necessary since the affiliates have their own bylaws and rules and have their own

delegate gatherings. Again, that is how it should be since you should be setting the rules by

which your affiliate operates. Yes, the delegates should vote on changes to the bylaws but it

doesn’t take a GC to do that.

Right now the delegates get two bites of the apple when it come to the budget. As a

delegate from your affiliate you vote on your affiliate budget which includes the amount of

money that goes to CSEA for central support as well as the services the affiliates want.

2

In addition the CSEA Finance Committee consists of the affiliate CFO’s and they are watchful of

how money is spent. They certainly aren’t going to allow changes to the budget that would cost

the affiliates more money. The Board should have authority over the budget. I believe the

protections are there to allow good decisions on changes to the budget.

There are precautions that prevent one affiliate from harming the other affiliates. There is

a process for arbitration to attempt to resolve a deadlock when the Affiliates cannot reach

consensus.

No process we can attempt will be perfect. We attempted to do this 30 years ago. I have

heard from those who voted against the changes then, that they made a mistake and should have

approved the changes then. Those changes were very similar to what we are proposing now.

But, after 30 years, to not allow CSEA to move forward and to insist that it keep operating as in

the past will eventually be the downfall of CSEA. We must remember that CSEA is a

corporation consisting of only 15 staff. Its sole purpose is to provide back office support

services consisting of accounting, human resources, IT and member benefit programs. Almost

35% of CSEA’s budget is devoted to retiree health care costs, which is an unavoidable cost. The

time has come, and is way past due, to recognize that CSEA is simply a provider of services to

the affiliates and let the affiliates act independently to do what is best for the people they

represent.

Please consider the future of CSEA and make the changes that need to be made now.

Marilyn F. Hamilton

CSEA President

3

In addition the CSEA Finance Committee consists of the affiliate CFO’s and they are watchful of

how money is spent. They certainly aren’t going to allow changes to the budget that would cost

the affiliates more money. The Board should have authority over the budget. I believe the

protections are there to allow good decisions on changes to the budget.

There are precautions that prevent one affiliate from harming the other affiliates. There is

a process for arbitration to attempt to resolve a deadlock when the Affiliates cannot reach

consensus.

No process we can attempt will be perfect. We attempted to do this 30 years ago. I have

heard from those who voted against the changes then, that they made a mistake and should have

approved the changes then. Those changes were very similar to what we are proposing now.

But, after 30 years, to not allow CSEA to move forward and to insist that it keep operating as in

the past will eventually be the downfall of CSEA. We must remember that CSEA is a

corporation consisting of only 15 staff. Its sole purpose is to provide back office support

services consisting of accounting, human resources, IT and member benefit programs. Almost

35% of CSEA’s budget is devoted to retiree health care costs, which is an unavoidable cost. The

time has come, and is way past due, to recognize that CSEA is simply a provider of services to

the affiliates and let the affiliates act independently to do what is best for the people they

represent.

Please consider the future of CSEA and make the changes that need to be made now.

Marilyn F. Hamilton

CSEA President

REPORT OF THE SECRETARY-TREASURER

This report is submitted to the General Council delegates in accordance with the provisions of

Bylaws Article IV, Section 2 (b) (3) a5.

As divisions of CSEA have evolved into autonomous affiliates, the delivery of Central Support

services and the corresponding budget has been adjusted to meet the changes. These include

reductions in Central Support staffing levels which are currently budgeted for 16 positions. The

affiliates are charged a negotiated fixed fee by CSEA for providing central support services that

include accounting, administration, information technology, human resources and membership

services. The following table reflects Central Support’s actual, projected and budgeted

expenditures exclusive of the Member Benefits department:

Year Ending December 31

------- Actual ------- Projected ----------- Budget -----------

__2013 2014 2015 2016 2017 2018__

Central Support

Expenditures $5,403,062 $4,895,258 $4,698,000 $5,052,628 $5,000,670 $5,177,631

Central Support is the portion of the Association that provides services to the Association itself

and each of the affiliates, the Association of California State Supervisors (ACSS), SEIU Local

1000, CSUEU and CSR. Local 1000 restructured its service agreement with the Association and

beginning January 2013, they started performing their own administrative services.

CSEA receives its funding from two sources; one through the sale of its services (at 44% of the

approximate cost of those services) to the affiliates, with the remainder coming from profits

realized from its Member Benefits department. Central Support is expected to end 2015 with a

cumulative negative fund balance of approximately $30,000,000, which is due primarily to

unfunded post retirement medical liabilities of approximately $34,000,000. The annual expense

of retiree medical premiums represents approximately 38% of CSEA’s total annual expenditures.

Additional Information

The Association’s financial records are annually audited by an independent certified public

accountant, who has each year given a “clean” unqualified opinion that the financial statements

fairly present the financial position of the Association in accordance with generally accepted

accounting principles. Additional information regarding the Association’s financial status and its

proposals for spending and programs are included in the 2016 – 2018 budget document and the

monthly financial statements.

David Okumura

CSEA Secretary-Treasurer

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BOARD AGENDA COMMITTEE

MEMBERS:

2013:

David Okumura, Chairperson, Chapter 511; Frank Ruffino, Chapter 513; Tim Behrens, Chapter

35; Pat Gantt, Chapter 302; Maria C. Okumura, DLC 721.

2014:



2015:


35; Pat Gantt, Chapter 302; Theresa Taylor, DLC 786.

Staff Assigned: Lao Sok

The Board Agenda Committee met at each board meeting and accepted those items requiring

emergency action.

David Okumura

Chair

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BOARD AGENDA COMMITTEE

MEMBERS:

2013:



2014:



2015:


35; Pat Gantt, Chapter 302; Theresa Taylor, DLC 786.

Staff Assigned: Lao Sok

The Board Agenda Committee met at each board meeting and accepted those items requiring

emergency action.

David Okumura

Chair

BYLAWS, POLICIES, PROCEDURES & PROGRAMS COMMITTEE REPORT

Committee Members 2013 – 2015:

Steve Mottaz, Chair, CSUEU

Todd D’Braunstein, ACSS

Christine Thomas, CSR

Officer Assigned: Marilyn F. Hamilton, CSEA President

Staff Assigned: Lao Sok/Rocco Paternoster

The Bylaws, Policies, Procedures and Programs Committee have been appointed by President

Marilyn F. Hamilton to act as the Resolution Review Committee for the 67th

General Council.

The committee will be meeting on Saturday, October 10, 2015 at the Red Lion Hotel Woodlake

Sacramento, Ca.

The committee was also tasked to review and approve the minutes of the 66th

General Council

which was approved by the committee on April 13, 2015.

I want to thank the committee members (Todd D’Braunstein, ACSS and Christine Thomas,

CSR), President Marilyn F. Hamilton, CSEA Chief Counsel (Rocco Paternoster) and CSEA staff

(Lao Sok) for their support, time and effort in keeping the CSEA Bylaws and Policy Files

current.

Steve Mottaz, Chair, CSUEU

Bylaws, Policies, Procedures and Programs Committee

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FISCAL COMMITTEE

Current Committee Members 2012 – 2015:

David Okumura, Chair

Harold Rose, CSR

Theresa Taylor, SEIU Local 1000

Pam Robison, ACSS

Loretta Seva’aetasi, CSUEU

Lee King, Staff Assigned

The Fiscal Committee has responsibility for preparation of the proposed budget of the

Association and providing ongoing fiscal oversight. Its members are the chief fiscal officers of

each class of affiliate membership and the CSEA Secretary-Treasurer.

Since the last General Council the committee has addressed several financial issues and made

recommendations to the Board of Directors for revised policies and/or budgets.

The committee also developed a proposed 2016 – 2018 Central Support budget and forwarded it

to the Board of Directors. The board has since recommended the proposed budget to the General

Council Delegates.

David Okumura, Chair

CSEA Fiscal Committee

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MEMBER BENEFITS COMMITTEE REPORT

Committee Members:

Rosmaire M. Duffy, chair, Chapter 503; Caryl Bowen, Chapter 1; Richard D. McGee, Chapter

320; Theresa Taylor, DLC 786; Vice President Russell Kilday-Hicks, Officer Assigned; Lisa

Fong, Director of Member Benefits, Staff Assigned.

CSEA offers members numerous insurance plans and discounted tickets for amusement parks

throughout the state. The insurance programs, in particular, have continued to be valuable

member recruiting and retention tools because of their competitive rates.

The following is approximate net income per year:

2012 - $354,151

2013 - $875,465

2014 - $895,719

2015 – Projected at $1,500,000

In the last three years:

• CSEA Member Benefits has added to its vast portfolio of Member Benefits by launching

the Roadside Assistance Plan, Pet Insurance Plan, Paramount Discount Drug Prescription

Plan, EPIC Hearing Aid Assistance Plan and Final Expense Life Insurance Plan;

• CSEA Member Benefits Committee conducted the Request for Proposal on a Third Party

Insurance Administrator which resulted in a contract extension with A.G.I.A. Inc.,

yielding an increase in revenue stream;

• Updated Policy File Section 901.03 (b) and 903.07 by placing responsibility to the CSEA

Member Benefits Committee on reviewing all benefit plans and reports with

recommendations to the Board of Directors thus eliminating the use of an actuary costing

an average annual fee of $26,000 per year;

• The direct ticket sales program has changed to a self-service e-Ticketing program.

Therefore, CSEA Member Benefits launched its redesigned Members Only web site.

Theme parks offer CSEA discounted links to place on the CSEA web site that is

exclusive to members only. Ordering, payment and processing of tickets are done

directly by the members. Members are required to log into the CSEA web site in order to

access the discounted links;

• An annualized cost savings of $10,000 has been attained because CSEA Member

Benefits no longer hosts the Annual Member Benefits Fair at the State Capitol;

• CSEA Member Benefits continues to actively market its products via direct mail, through

its monthly e-Newsletters and on the CSEA Member Benefits Facebook;

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• Due to the increased interest and usage of the Purchasing Power program, the CSEA

Member Benefits Committee requested Purchasing Power revisit ACH payments for the

CA State Retirees. Since November 2014, all affiliates members are able to utilize the

Purchasing Power program.

The Member Benefits Department, as directed by previous General Council delegates, is self-

supporting which allows the department to subsidize CSEA Central Support costs to the

affiliates.

Member Benefits is always looking at improving its benefits for the Association. Association

programs are to be reviewed through CSEA Member Benefits Committee and approved by the

CSEA Board of Directors. Any affiliate seeking benefits for its members must refer the program

to the CSEA Member Benefits Committee for review prior to seeking approval of the Board of

Directors or Executive Committee.

Rosmaire M. Duffy, Chair

Member Benefits Committee

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Celebrating 30 Years of Service

CSEA FOUNDATION, INC. 1108 “O” STREET SACRAMENTO, CA 95814

Members Taking Care of Members

Report to General Council Delegates

2015

2015 Board of Directors

Joan Kennedy, President - CSUEU Cyndi Olvera, Board Member - CSUEU

Dionne Faulk, Vice President - ACSS Suzanna Nye, Board Member - ACSS

Jennifer O’Neil-Watts, Secretary/Treasurer - CSUEU

The CSEA Foundation is a non-profit, charitable corporation created to fund scholarships to CSEA members,

dependents, spouse and grandchildren. The mission of the CSEA Foundation, Inc. is to promote charitable,

philanthropic, benevolent and fundraising services and activities that will be used for educational, literary,

hardship grants and scholarships for the public good.

Since the CSEA Foundation was re-organized in 2010. The CSEA Foundation has developed a strategic plan,

mission statement, created a Presidents Roundtable, created a brochure, created a Facebook page, created a

home page http://www.calcsea.org/Home/Foundation.aspx for international visibility, established a

partnership with iPROMOTEu where supporters may purchase union marketing items to which the CSEA

Foundation receives a portion of the total purchased. With these positive and focused efforts to raise funds

we have awarded $24,600 dollars in scholarships to 20 (twenty) recipients from all affiliates, since 2010.

Congratulations!

Presidents Roundtable We encourage individuals, affiliates and chapters to continue the positive trend by giving in memory of individuals. This is a wonderful way to honor those that have contributed so much to CSEA’s historical past.

Now that the trend of giving in memory of gifts has been established, this will stand as a model for other

friends, affiliates and chapters of the CSEA Foundation to donate in their names. With the efforts of CSEA

Board of Directors, affiliates, individual Chapters and individuals the CSEA Foundation has raised over

$65,000 since 2010! The CSEA Foundation is grateful for your continuing and generous support.

New Program – Endowment Procedures and Process The CSEA Foundation has development policies and procedures for donors to establish an endowment in the

name of a family member or affiliate activist. These endowments may be a permanent gift, a restricted gift or

a scholarship naming opportunity. The CSEA Foundation’s primary investment objective for its endowment

portfolio is to grow the principal sufficient enough to preserve financial growth to provide income to support

scholarships in the future.

The CSEA Foundation encourages the guidance of an estate financial planner. You may contact the CSEA

Foundation for additional information on this new endowment program. (Guidelines will be on the

Foundation webpage soon.)

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Disaster Relief – Hardship Grants Let it be noted that no funds donated to the CSEA Foundation for scholarships are used for this program.

Presently, affiliates must raise the funds with the assistance and guidance of the CSEA Foundation. Once

funds have been raised by the affiliate, funds are donated to the Foundation. The CSEA Foundation has

developed criteria and procedures for affiliates. Since the creation of the CSEA Foundation, we have

awarded disaster grants to three (3) of our members and/or members families. While we are saddened by the

need to use disaster funds, we were glad that they were available to offer a helping hand to those members

who were affected by personal disaster. (Guidelines will be on the Foundation webpage soon.)

On Going Donation Programs Pay Pal account for direct transfers to the CSEA Foundation and an iPROMOTEu E-store where every

purchase earns up to 10% for the Foundation. Both links are in the CSEA Foundation webpage.

Future Goals

• To participate in the State Annual United Way drive, where name of the CSEA Foundation will be

listed. Presently, you have to write in the CSEA Foundation for your payroll deduction and is tax

deductible.

• Revise the CSEA Foundation Bylaws to keep in step with the change of CSEA to a business model.

• Research independent national grant opportunities for Foundations.

• Revise the CSEA Foundation Scholarship application.

• Annually revised the CSEA Foundation promotional brochure.

• Research corporate giving and gifts to the CSEA Foundation.

Conclusion The CSEA Foundation is committed to valuing the philanthropist in everyone by delivering excellent

charitable services, fostering collaboration and innovation, respecting and nurturing the CSEA’s distinctive

sense of community. If you, your chapter or affiliate would like to donate to the CSEA Foundation, please

visit the web page to give directly http://www.calcsea.org/Home/Foundation.aspx or contact Joan Kennedy,

CSEA Foundation INC President @ [email protected]

In closing, the CSEA Foundation Board of Directors would like to thank the CSEA Benefits staff, CSEA

Webmaster and CSEA management for assisting in the on-going communication with friends of the CSEA

Foundation and the Board.

Respectfully submitted by the CSEA Foundation Board of Directors,

Joan Kennedy, President - CSUEU

Dionne Faulk, Vice President - ACSS

Jennifer O’Neil-Watts, Secretary/Treasurer – CSUEU

Cyndi Olvera, Board Member – CSUEU

Suzanna Nye, Board Member – ACSS

Federal Tax ID# 94-2985502

http://www.calcsea.org/Home/Foundation.aspx

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STATE EMPLOYEES BUILDING CORPORATION (SEBC)

California State Employees Association (CSEA) and Golden 1 Credit Union each own

one-half of the shares of stock in the State Employees Building Corporation (SEBC).

SEBC owns and manages the office building at 1108 O Street and the parking lot at 11th

and Q Street in Sacramento. In accordance with its Bylaws, the SEBC Board of

Directors consists of seven members: three appointed by CSEA, three appointed by

Golden 1, and one jointly elected by the six appointed directors. The SEBC directors are:

Ben Smith (jointly elected), President

Cristina Bryson (Golden 1), Vice President

Neal A. Johnson (CSEA), Secretary-Treasurer

Paul Smilanick (CSEA)

Paul Fuller (CSEA), Vice President

Diane Senna (Golden 1)

Chad Carrington (Golden 1)

Each of the owners is responsible for paying one-half of the operating expenses of the

building. Use of the parking lot is also allocated proportionately. Currently, CSEA

Central Support and 3 of the affiliates occupy space in the building, along with the

Member Resource Center of Local 1000. Golden 1 occupies the ground floor of the

building. Golden 1 previously occupied the second floor of the building as a disaster

recovery center but has relinquished that space in August, 2015. CSEA, ACSS, CSR and

CSUEU presently occupy less than 50% of the building. SEBC’s operating agreement

requires each owner to pay 50% of the operating costs of the building even if they do not

use 50% of their allotted space. SEBC will determine if they could lease space to

outsiders. The challenge, however, is that the building’s age and state of repair does not

make finding tenants an easy task.

CSEA’s weighted monthly occupancy cost is approximately $.87 per square foot, well

below the approximate market value of $1.50-$1.60 per square foot. Parking spaces cost

$22.00 per space each month, compared to approximate market value of $140.00 per

month per space.

Highlights of SEBC Activities since the 2012 General Council:

The SEBC has directed repairs and maintenance to keep the building and parking lot in

satisfactory condition. The major future repair will consist of the replacement of the

freight elevator in the fall of 2015. This elevator is original to the building, meaning that

it is over 53 years old.

Due to staff reductions, the parking lot owned by SEBC is not fully utilized. The SEBC

Board subleased available excess parking to a firm called Priority Parking. SEBC

receives 60% of the net revenues generated by Priority Parking. This additional revenue

generated by this parking arrangement brings in approximately $36,000 a year and has

generated enough revenue to fund the replacement cost (approximately $105,000) of the

freight elevator which would otherwise have to be funded through assessments to Golden

1 and CSEA.

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STAFF REPORT TO 67TH

GENERAL COUNCIL

CALIFORNIA STATE EMPLOYEES ASSOCIATION

OCTOBER 10-11, 2015

Since General Council 2012 CSEA Affiliates have continued to exercise greater independence

and autonomy, with central support staff providing pooled business services as requested. CSEA

central support staff has responded to this ongoing change in structure and function by providing

continuously improving and cost-effective customer service.

Specifically:

• The CSEA management team evaluated the role of CSEA Central Support in light of only

providing administrative support to 3 of the 4 Affiliates. With this in mind CSEA, by

relying on increasing technological advances in its processes has been able to reduce its

staffing size to 15 full time positions as compared to 32 positions at the start of 2012.

Following is a summary of the major accomplishments of each central support department since

GC 2012.

Accounting and Payroll:

• The payroll processing function was successfully consolidated within the accounting

department. A new payroll system went into effect as of January 1, 2014. It is not only

less expensive than our previous payroll system, but is also more user friendly and

efficient. This has allowed the payroll process to be done by existing accounting staff,

thus eliminating the need for a dedicated payroll person.

• The Accounting Department successfully defended the CSUEU chargeable percentage in

their annual Hudson arbitration hearings.

• Annual audit reports for CSEA, ACSS, CSUEU, and CSR were completed in record time

with “clean opinions being rendered by the outside accounting firms. Additionally all

required tax returns were filed on a timely basis and there has been no tax adjustments for

federal or state purposes.

General Administration:

• Coordinated CSEA Board of Directors and other committee meetings at significant cost

saving.

• Assumed overall Project Management of General Council.

• Provided support for UAW negotiations.

• Provided clerical support for affiliate events.

• Reduced outside storage needs by researching and eliminating in excess of 2,200 boxes

and reducing storage costs in excess of $1,000 per month.

• Eliminated the dormant CSEA Political Action Committees and transferred remaining

cash balances to the Affiliates’ Political Action Committees thereby reducing

administrative costs in excess of $5,000 annually.

• Worked with Affiliates in transferring historical records and documents for their use and

transferred remaining documents to the California State Archives.

Human Resources CSEA’s Human Resources Department has implemented a number of technological solutions to

improve customer service, establish a culture of performance feedback, provide a platform for

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on-going learning, and enhance data reporting and business decision-making capabilities. These

changes included:

• Implemented a new Human Resources Information System in connection with the

implementation of a new payroll system.

• Reduced the amount of paperwork for new hires, life events and open enrollment

to an online platform.

• Eliminated paper submissions for 401K contribution changes by having

participants complete this electronically

• Updated Summary Plan Descriptions for the 401K Plan and the Retiree Health

Care Plan.

• On boarding of new hires and all the associated paperwork is now done

electronically and is integrated with the payroll system.

Information Technology

Significant improvements were made to the network, the most notable being the continued effort

to combine multiple “virtual servers” onto fewer number of physical machines and an improved

server alert system alerts our administrator of information critical to maintaining our network.

In other improvements:

• Virtual servers are easier to manage and help reduce our power consumption. The

primary web server (for CSEA and Affiliates) was virtualized and we are currently

building a backup/development server which can take over if the primary machine suffers

an outage.

• Successfully implemented Microsoft CRM for Affiliates and CSEA’s Membership and

Member Benefit’s Departments. We continue to add new features as requested, including

labor relations, case management and the ability to publish contact information for

elected officials to Affiliates’ websites.

• By late fall of 2015, we will be installing Microsoft Office 2013 as our business

productivity software.

Membership

The Membership Team works closely with our IT Department to develop innovative features to

improve the processing and management of Affiliate member information and reporting.

Working for three of our Affiliates means understanding each Affiliate’s Bylaws and Policy File,

Board of Directors, Collective Bargaining Agreement, dues/fees structure, membership

requirements and processes.

The CSEA Membership Team supports the affiliates with the following activities:

• Membership applications.

• Cancellation.

• Refund requests.

• Return mail.

• Address updates.

• Membership lists and address files.

• Manage PAC deductions.

• Manage dues/fees deductions.

• Manage elected officer positions by Affiliate & Chapter within the database.

• Manual billing of dues for 25 agricultural districts not paid by Controller’s office.

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• Review of monthly SCO/PERS File Imports/Exports.

• Member inquiries, discrepancies, complaints regarding dues/fees.

Aside from this ongoing work, the Membership Team has been involved in a number of

specific projects. For example:

• Hudson notices: We successfully processed CSUEU Hudson Letters in 2013, 2014 and

2015.

• CRM Membership Requirements and SEIU Compass: The Membership Team has

played an essential role with the processing requirements, development, testing and

launch of ACSS, CSUEU and CSR’ s membership data base during the 2013-2015 time

frame.

• CSEA General Council: Over the course of several months, the team keeps detailed

records on the approximately 560 GC Delegates and Alternates, tracking election results,

movement within the state, chapter changes, home contact info and attendance at General

Council, with follow up reporting.

Member Benefits

The CSEA Member Benefits department continues to offer numerous group discounts for

insurance, tickets, automobile rental and purchase, and other items. The insurance programs, in

particular, have continued to be valuable member recruiting and retention tools because of their

competitive rates.

The Member Benefits Department, as directed by previous General Council delegates, is self-

supporting, which allows the department to allocate excess reserves to the affiliates. The

following are approximate net profits per year:

YEAR NET

PROFIT

2012 $354,000

2013 $875,000

2014 $896,000

2015 $1,500,000 *

*Projected

In other activities since GC 2012:

• CSEA adapted to our vendor’s request to go to an E ticket format rather than selling hard

tickets. This has allowed member’s the convenience of logging on to a website and print

out their own E tickets, avoid shipping costs and still receive the same discounts that

were available when “hard tickets” were being sold

• CSEA Member Benefits Committee added the following to its vast portfolio of benefits

to our Affiliates’ membership :

o Roadside Assistance Plan;

o Pet Insurance Plan

o Paramount Discount Drug Prescription Plan

o EPIC Hearing Aid Assistance Plan

o Final Expense Life Insurance plan

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STATUS OF 2012 GENERAL COUNCIL RESOLUTIONS

ASSOCIATION BYLAWS, POLICIES PROCEDURES AND PROGRAMS

B&P 2/12

Pending

BYLAWS ARTICLE II: Purposes and Objectives

Accepted committee recommendation to refer to Board of Directors for

study and report at the next General Council.

B&P 3/12

Completed

BYLAWS ARTICLE IX: General Council

Rejected committee recommendation which separated the two resolutions.

B&P 3/12 voted on separately and adopted.

B&P 5/12 rejected. Adopted B&P 3/12 and placed in the Bylaws

(September 2012)

FISCAL

FIS 1/12

Implemented

2013 – 2015 CSEA Budget

MEMBER BENEFITS

NO MEMBER BENEFITS RESOLUIONS SUBMITTED TO THE 66TH

GENERAL COUNCIL

delegates’ folder contents

Documents