Office of Undergraduate Admissions Office of the Registrar

Degree Audit at UC Berkeley

Brief Overview DARS for Students DARS for Advisers Transfer Courses and Exceptions Batch Audits Batch Audit Reporting System

Office of Undergraduate Admissions Office of the Registrar

Proposed Upgrade Schedule

Fall 2007 – Present: DARS ver. 3.5.4 Spring 2011: DARS ver. 3.5.9.1 Summer 2011: Planned courses with Interactive Audit Fall 2011 or later: u.achieve ver. 4.0.7

Office of Undergraduate Admissions Office of the Registrar

DARS/u.achieve: A Table-Driven Application

Office of Undergraduate Admissions Office of the Registrar

DARwin/u.achieve Database

A collection of relational tables where: DARS rules are maintained

Degree programs Transfer articulation Duplication of credit, etc.

Incoming audit requests are sent Audit results are stored (batch reporting capability) It is also used to store:

Student transfer courses Student’s declared major,

concentration/specialization Student exceptions

Office of Undergraduate Admissions Office of the Registrar

Who uses the Degree Audit system? Students: currently enrolled and newly admitted

undergraduates Default audit is for student’s current degree program Can also run a “what if” audit Can choose to exclude In Progress courses

Advisers: FERPA certification and security clearance Read-only access to all students’ audits Security clearance needed to enter exceptions for

individual students (department level and/or college level)

Campus offices and administrators Aggregate data informs campus planning decisions

How many Reading and Composition sections needed? How many Graduate Student Instructors for next term?

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

Courses included in the audit Transfer courses, including exams

Courses may articulate to an equivalent course at Berkeley, to a specific requirement (e.g. college requirement), or units only

Graded courses from Berkeley Courses ‘‘in progress’’ (IP) are included (or excluded) by

default; user can opt to exclude (or include) IP courses for each audit requested

Planned courses – requires Interactive Audit component Interactive Audit allows “planned” or proposed courses to be

incorporated into the audit. Courses are marked as “PL” User can opt to include PL courses for each audit requested

* Courses are listed chronologically in the Academic History requirement *

Office of Undergraduate Admissions Office of the Registrar

Academic HistoryChronological list of courses and exams used by the audit

At Berkeley, the Academic History requirement is displayed on every Degree Program.

CollegeSource provides the option of showing students’ academic history as part of DARSweb, with separate tabs for home courses, transfer courses, planned courses, and transfer evaluation. Courses can be sorted by user-specified fields (e.g. institution, date)

Office of Undergraduate Admissions Office of the Registrar

Academic History Requirement

1.Berkeley courses

2.Course-to-course articulation (many to one)

3. Course-to-course articulation (one-to-one)

4. Course-to-units only

Office of Undergraduate Admissions Office of the Registrar

Transfer Courses and Requirements

1. Course-to-requirement

articulation

2. Berkeley courses

3. Course-to-course articulation

(many-to-one)

Office of Undergraduate Admissions Office of the Registrar

Transfer Articulation Rules in DARwin

Office of Undergraduate Admissions Office of the Registrar

Course Screens in u.achieveHome Courses | Transfer Courses | Planned Courses | Transfer

Evaluation

Office of Undergraduate Admissions Office of the Registrar

Exceptions Available to Advisers

Granted on a student-by-student basisSecurity: UC Berkeley advisers have read-only access to view audit

results for all students, but can only enter exceptions for students in their school/college/major

Advisers can enter the following types of exceptions: Course Insertion Course Placement Course Removal Unit or Course Count Waiver Course Placement with Title Check Pseudo Course Generation Marker Exception (used for Concentrations or Emphases)

DARS encoders can also change the default catalog year and enter multiple alternate catalog years for different requirements (university, college, major)

Office of Undergraduate Admissions Office of the Registrar

Interactive Audit and Planned Courses

Access to course planning functionality can be restricted by the institution, e.g. to advisers only

If a student were to enter planned courses (e.g. for a concentration), an adviser could review them. If approved, adviser could enter an exception, effectively “locking in” the courses until a subsequent change is approved.

User can choose to exclude planned courses from an audit

If planned courses are used, the anticipated grades, by default, affect the gpa reported on the audit

Office of Undergraduate Admissions Office of the Registrar

Planned CoursesStudent plans to enroll in course in the future

Office of Undergraduate Admissions Office of the Registrar

Entering Planned Courses

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

UC Berkeley Batch Reporting System

Developed for UC Berkeley by Gnarus Corporation in 2007–2008 Ability to run batch audits by entering selected student ids Ability to create and run online reports (e.g. Rdg & Comp not

satisfied) In 2008 CollegeSource acquired the software and the Gnarus degree

audit division CollegeSource plans to release an improved version of the software as

part of the u.achieve 4.0 series:

BARS – Batch Audit Reporting System (name may change) Demo presented at the 2010 Users’ Conference Ability to run a batch audit for a selected student population XML interface connects to the Student Information System to

obtain student ids based on specific criteria (athletes, specific major, etc.)

No reporting capabilities at this time

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

Office of Undergraduate Admissions Office of the Registrar

Online Reports

Office of Undergraduate Admissions Office of the Registrar

Output (Job Queue) Tables

DARwin Version 3.0

A set of 3 tables containing a ontaining a limited summarylimited summary of of requirement data, sub-requirement data and applied requirement data, sub-requirement data and applied coursescourses

DARwin Version 3.5

A more robust set of 4 tables including Accept/Reject courses

u.achieve Version 4.0

A complete set of 10 tables containing all information produced by the audit including text

Office of Undergraduate Admissions Office of the Registrar

Contact InformationRaúl Infante

Office of the RegistrarUC Berkeley

rai@ berkeley.edu(510) 642-9245

Patti AhunaOffice of the Registrar

UC Berkeleypatahuna@ berkeley.edu

(510) 643-1138